HUSD Governing Board Meeting February 9, 2022 Live Stream

001good evening we're going to call this meeting to order dr foley roll call please president keller members of the board please let the records show that all members are present wonderful thank you and we're going to have a moment of silence followed by the pledge of allegiance indivisible with liberty and justice all right 2.1 i move that we approve the agenda as presented second any questions or concerns all those in favor aye aye aye motion carries 5-0 uh dr foley superintendent's report please president killer members of the board we begin tonight with our favorite part of the superintendent's report the points of pride and i we're going to start the alphabetical tonight with with cortina tigers and so i have the joy of inviting principal mrs kelly papke and vice principal miss christy de bono

002to come up and help us celebrate cortina tiger points of bride [Music] good evening everyone members of the board cabinet thank you so much for having us here tonight this is always one of my favorite things to do is to be able to recognize the amazing people who make up our schools so um without further ado we're going to go ahead and jump right in do you mind holding these i think i need one more arm all right so we're going to begin with our certified teacher recognition and so if we could please have heather bogus come on up [Applause] mrs bogus is cortina's art teacher but the scope of her impact reaches far beyond the art room alone in all of my years in education i have never seen students so excited to attend

003art class and it's all due to mrs bogus and her approach with kids she is a soft-spoken humbly creative and positive individual she brings art to life through fun and engaging projects that allow students to experience success even if art is not their strength heather records her own videos and uses them as part of her instruction she even started the huge art project on our campus last school year and the kids absolutely love it this is a project that all students have an opportunity to partake in students have the option of taking a one question quiz at the beginning of mrs bogus's art class and then at the end of the quarter she draws one correct answer from each grade level and chooses which students will help with the huge art project for that quarter

004the artwork is then displayed in the library for all to enjoy until the next quarter huge art until the next quarter huge art is ready it is a tradition that the oldest participant takes the artwork home so this has been just a great addition to our campus and in the library when you go in there all of the kids get to enjoy the artwork that even if they weren't a part of it just to be able to celebrate the hard work of those students so and to close we just want to say as a teacher who sees all of our students heather really does well at holding students accountable and she intentionally tries to connect with them even if she only sees them once a week heather is truly a positive light at cortina and

005we are so glad that she has chosen to be a tiger so thank you heather you are amazing [Applause] oh here i can take those back thank you for holding them there we go [Applause] okay good evening everyone members of the board dr foley thank you for having us i have the proud honor to recognize our next individual being my first year here at cortina i couldn't think of a more deserving classified staff member for this award we know her fully as miss j.m but miss jody muller would you please come on up and be recognized [Applause] miss jm is cortina's office manager extraordinaire also our jain of all trades we all know that the school's secretary and office manager is the true person who keeps the school running and this year more than ever

006jm wins the prize for wearing the most hats around our campus as we know this year has been unique we have experienced staff shortages along with other things that have been unusual and unexpected she often fills in here and there to help out when needed but this year in particular miss jm has filled many roles such as our attendance specialist she's been our health aide she's been our administrative clerk and then of course her actual job as office manager she's also made sure i've eaten lunch on many occasions and drink my water too she has done a stellar job stepping in to do these multiple roles and offers her service with a smile in every interaction her attitude and approach is always we got this jody is perceptive she's proactive when it comes to school

007operations and other happenings she sees potential problems and steps in to offer solutions she takes the initiative to make it happen and but most importantly she is the most compassionate and caring person on our staff who loves everyone staff students and our parents and does whatever she can to help even without being asked she does it we couldn't operate without her expertise and the heart that she brings every day to cortina thank you jam we love you [Applause] yes [Applause] all right we are proud to recognize our student kate anderson kate can you come on up here [Applause] so kate is a sixth grader at cortina and within a few minutes of interacting with kate it is easy to see that she is an amazing young lady she always greets everyone with a smile and

008a welcoming attitude as a new student her peers took to her very easily due to her genuine and warm personality kate has an inquisitive and humble spirit she works hard and isn't afraid of taking academic risks kate is an ambassador of kindness and she embodies all that it means to be a tiger who roars we are so proud to have you as a student at cortina thank you kate [Applause] congratulations can we have you tell us who you brought with you tonight um i brought my family and some of my friends hello family and friends [Applause] so [Applause] and our final recognition tonight last but certainly not least is our parent recognition at cortina we have an amazing group of parents who help support what mrs pakki and i do every day and tonight we

009have the proud honor to recognize um miss aaron i don't want to miss say your name conan right okay can you teach me how to say your last name how do you say your lesson goodnight miss erin kanine erin has been a cortina parent for several years and she currently serves on our pto and coaches our cheer team she's also been known to make an appearance as stripes the tiger as a mama to cortina students erin shows her dedication to the community through her involvement she shares her culinary talents along with her creative side when organizing special meals and treats for staff going that extra mile to make it special truly extra mile like quiches for breakfast at 7am it's delicious she gives of her time to volunteer as a cheer coach and helps with

010school events like make a difference day and the father-daughter dance her cheerful spirit and positive attitude are extremely contagious parents like erin enhance our school so much and we are extremely grateful to have her as part of our community thank you aaron for all you do for us this is for you're welcome um [Applause] thank you cortina now we're excited to celebrate our power ranch points of pride mr reuter and miss cota please come on up thank you dr foley president kaler members of the board i'm super like i have so much energy i'm not so much nervous but i lied to somebody in the room actually two individuals in the room so they don't know why they're here and one of them is my mom and she won't get mad at me but carrie

011edwards one of our teachers will so bear with us and hang on tight because we want to celebrate you too but we're actually going to start we have our sixth graders at science camp and our student tommy liu is in prescott right now and we're going to recognize him and mrs considine and miss edwards and miss bernard are with them so they are going to share with you why tommy is our points of pride recipient hey tommy [Music] all right so we wanted to nominate tommy because he is a thoughtful and conscientious student he strives to do his best work and knows when to advocate for himself in order to maintain his own high expectations tommy is an integral part of the power ranch community he is one of the lead percussionists in our band

012our student council historian and has a lead role in this year's drama club production tommy is always looking for ways to help both peers and adults he is a student that can be counted on to make new students feel at home and he is truly a role model to his peers and to everyone at power ranch congratulations tommy can you tell us who is behind you my dad miss bernard my math teacher miss edwards my science and social studies teacher and wisconsin right next to me which is my ela teacher we're very proud of you congratulations tommy thank you bye bye guys so not all things with learning about being virtual and everything was bad because that wouldn't have happened a couple of years ago so we're very blessed to have that opportunity um so

013before carrie has too much time to get mad at me carrie edwards if you could come on up here please so at power ranch our points of pride is typically this time of year and we use it uh along with nominations from our uh teacher of the year and so carrie actually had nominated some people and was nominated by quite a few people and so based on the way our voting was cast we felt that it was appropriate to recognize you here tonight so we pulled some strings you have a lot of people that love you and we're all here for you so here's what it says shut up carrie is an amazing teacher and teammate she goes above and beyond for students and her team she builds strong relationships with students and families she

014works hard to ensure learning in her classroom and all students are learning takes place in her classroom and all students are successful and growing both socially and academically she instills a love in learning in her classroom and gets students excited to come to school she advocates for what is best for students carrie takes on leadership roles on campus and participates in everything she can that's why she's here tonight to support mrs garcia so that's why she came she is a panther through and through congratulations so you don't know who's here with you but maybe now you do would you like to introduce them so i was just thinking like oh i wish my boyfriend could have been here patrick and jordan who i said are you going tonight and she's like no [Applause] congratulations [Applause]

015so thank you kim and mrs garcia and robin and everybody else for coming and she asked has former students my own daughter savannah came to recognize her along with jaden and so thank you guys the next person we are going to recognize is our office manager susannah porter [Applause] susanna loves power ranch she was a parent at power ranch first she was a paraprofessional at power ranch and she moved into our office manager position a few years ago she takes such pride in her work and we are so lucky to have her the staff that nominated her spoke about her communication support reliability and patience every morning she starts the day by putting the big puzzle together and helping figure out coverage for classrooms for crosswalks for the cafeteria and wherever else we need help

016on campus thank you susanna for doing all of this and still finding time to keep a budget order supplies schedule pictures create a yearbook hire new staff organize field trips and the other million and one things that you do we're so lucky to have you at power ranch would you like to introduce your family i brought with me my family i have my husband greg my two daughters veronica and vanessa [Applause] good job thank [Applause] and lastly what a proud son up here joan reuter can you please come up here surprise mom and your daughters are watching back in new york in connecticut too i'm gonna read do you mind all right so here's what people said about you so joan volunteers at power ranch three days a week if you're around our neighborhood you

017would know that because all the neighbors know when they can and can't ask her to do things around the area so that's my piece mrs reuter and so it's cute when the kids ask if she's my mom or my wife that's fun she helps teachers with small group instruction one-to-one support making copies and pretty much whatever else is asked of her joan also volunteers a few hours a week in our maker space has helped in the cafeteria and in the front office she knows our students by name and the kids sure do know her so thank you for all you do for me and my campus and our students would you like to introduce people that came here for you well you brought me so i didn't [Laughter] my daughter-in-law lindsay and my grandchildren savannah

018and brielle and my power ranch family i'm glad you're all here oh thank you thank you [Applause] you can tell why that is our very favorite part of our superintendent's report and we will continue with ju in just a minute with our superintendent's report but we always offer at this time of the night for those of you who came to celebrate someone you are more than welcome to stay but you're also welcome to go and celebrate them and enjoy the rest of your evening if you'd like to we invite you to do so so thank you for coming tonight that was precious huh chris did a good job he died that was perfect me chance feet president kaler members of the board will continue with the superintendent's report i don't know about you but that

019was wonderful then always why we love celebrating when we look to the month ahead this is the beginning of the very busy spring that begins and when we look at our calendars and begin to see there's all kinds of upcoming events in the next several months this is just to highlight a few of the meetings that we have coming the next over the next month one of the changes you'll notice on on our upcoming superintendents report was on march 4th we had scheduled a superintendent's visit to hta but there was also the best buddies carnival at the very same time so what we did is we worked with mrs bacon to move that at a time that wasn't right the friday before spring break or in the middle of state testing so we will be

020going to hta in may to celebrate and visit them as well so that we can try to be to as many things as possible on a in a time of competing calendars so there's lots of upcoming events and as you know more more to more to come and invites to be had so a busy spring is on the horizon and that concludes the superintendent's report thank you so much yes we um after spring break especially we hit the hit the ground running until the end of the school year um that was a delightful points of pride this afternoon it was fun for the surprises too moving on to 4.1 any board comments mrs wilson um i was at so much this week we had signing day at both high schools and that was fabulous to

021see those high school seniors sign off on what college you're going to go to mrs martins did an amazing job at the job fair and i just have to point out how great that was and how many candidates were there mrs schultz and i and along with mrs richards went to the east valley school board information session and they were able to tell us some really informative things that we got to pass along and then also the state of education from superintendent hoffman i got to watch i did not go but i did to get to watch and that was a fabulous presentation by her i know there was oh higley high school as well i went to the choir concert in at the church and that was fabulous they did a great job so

022thank you to all those students all the teachers who made that possible thank you any other board comments all right moving on request speak 5.1 we value input from our constituents this time has been set aside for anyone from the audience who wishes to address the board please remember this is not an appropriate venue to evaluate discuss or criticize district personnel policy keb provides a process for complaints about personnel speakers should be aware that false statements about individuals may result in civil liability members of the board may not discuss items that are not specifically identified on the agenda therefore pursuant to ars 38-43.01h action taken as a result of public comment will be limited to directing staff to study the matter respond to any criticism or scheduling the matter for further consideration and decision at

023a later date please limit your remarks to just three minutes and i have mr barty marty bender good please i appreciate the opportunity that's the community and the board this is the second board meeting i've attended and i have to say that the most uplifting part and i would encourage anyone in our community to attend the first part of these meetings to see the teachers to see the students to see the volunteers the smiles the applause is very uplifting so i encourage anyone to come attend that i'm here tonight to talk about the the new bond proposal of course last year i was against the bond i thought it was too large i thought the spending plan was too nebulous because resources are limited i wish that the survey would have been done in such

024a way to have asked respondents to prioritize spending versus saying what's very important somewhat important everything seems important but we all understand that we're in a universe where we're limited and so we have to know what the community thinks is the most important and what you all think is most important so that we can align and come to a decision and vote the right way as it is we had 80 to 90 percent of respondents say that they strongly or somewhat support certain items like classroom technology spending major maintenance spending and major product projects which is classroom expansion but 70 percent strongly are somewhat supported the lesser items which is paying off the leases new transportation and land purchases and it makes one thing that everything is important to everyone and we all understand that

025we have to prioritize in some way shape or form the new whittle down plan uh is 77 million versus 95 million last year this is slightly less than last year's plan about 20 percent but it still doubles our overall indebtedness and increases the interest that the community pays by around 2 million a year so i'm requesting that if possible we whittle it down a little bit more when you look at the 21 plan versus the 22 plan and the categories involved the spending details you said are going to be released the next meeting which we're all very interested in that the devil's in the details spending on technology safety and security last year was to be 15 and a half million this year it's been increased to 21.5 million which is up 39 i'm interested

026to hear why that is the major maintenance is basically flat from last year about 11 million and major projects has been increased from 27 million up to 45 million dollars that's up 67 percent so again i'm very interested to hear the details in that as i'm sure the community is um i hope that you listen to what respondents told you in question six and give us a detailed solid spending plan that addresses only the critical items for the coming years so that we can keep the borrowing currently to an absolute minimum and keep our powder dry for the future as i said last time and i hope the illustrations show not only the best case scenario but also a moderate or a worst case scenario so that we can see how current borrowing would affect

027the least financially secure taxpayers in case things don't go as well as we hope again i appreciate your all time and everything that you do for the community we're with you thank you thank you mr bender moving on 6.0 i move that we approve consent agenda item 6.1 through 6.10 second any questions or comments all those in favor aye aye motion carries 5-0 president kaler yes members of the board i'm going to have tyler do a quick introduction based on your passing of the consent agenda yeah president kayla remembers the board with the approval of the consent agenda item you approved item 6.8 which is the approval of the award of the construction manager at risk or seymour as we like to call it for higley high school to chase building we have two representatives

028from chase tonight who came in attendance and we will look forward as a district to working with chase on this project and continue uh to evaluate um what higley campus needs within the the budget that's been set aside so again we look forward to working with chase and just wanted to acknowledge him thank you thank you i guess [Laughter] that said tomorrow night we have another community community meeting at higley high school i believe that's at six o'clock p.m so we of course invite all the higley community to come and enjoy uh the presentations and their input so we'll probably be seeing more of you both so thank you so much for being here tonight congratulations all right we're going to move on to mr tyler moore and the second review of the 2022 bond

029proposal all right looks like just me on the agenda tonight but uh good evening tyler moore show again here's the tyler warshaw president kaler vice president anderson members of the board um this evening we'll take a look at the second review of the 2022 bond proposal first on the agenda is a review of the bond survey results as we discussed we'll review each question asked and summarized the results for each of the six questions we sent out to staff parents and the community some of the questions had open-ended responses and for those we have provided a summary of themes from those questions and some of the takeaways that we've gathered next we'll discuss the basis of the 2022 bond categories in which we'll explain lessons learned from last year as well as important takeaways from

030the survey that we'll consider in the 22 bond third we'll look at the summary of what we're proposing for the 2022 bond we'll also review the highlights of these categories and why we feel this proposal not only meets the needs of our students and staff for the next five years but also takes into consideration the tax impacts to the community and finally we'll review the upcoming schedule as we've done with all our financial presentations so diving into the survey results question one asked which schools or school does your children or child attend select all that apply so if you add these percentages up it's going to equal more than a hundred that's because there's more parents do have children that attend multiple schools so someone's checking the numbers that's why the survey received just over

031900 responses in total uh the highest percentage the highest percentage came from higley high school representing over 17 or excuse me of the total respondents with 160. moving down the list you can see the representation throughout the district uh second on the list you'll see n a that at 16 percent that represents uh community members that took the survey due that do not have children within their school um one that we we made a conscious effort to really get this survey out to the trilogy community and we do believe mr teresa joffez joseph did make contact with trilogy and their their responses are included in this uh survey as we and you'll see their responses as we move forward all others there it just summarizes the remaining schools at 14 so question number two asked

032in order to help us revise the previous categories from the 2021 bond election please indicate whether you support or did not support the following categories so in this question we listed the categories as we presented them in last year's proposal starting at the top we proposed in our bond last year to purchase one of the two lease middle schools looking at the results it's clear this this was a sticking point in the proposal with only 41 percent strongly supporting this category i will note this category has the highest percentage and the need more information as we know this is a complex topic we've discussed this several times but the complexity of this lease is not traditional i will note the combined if you combine the strongly support and the somewhat support percentage the total is

03363 uh which looks and sounds better but as we progress further through this presentation you'll notice a theme with the leases the next category was major projects which showed good support at 59 percent being strongly supported next technology had the highest strongly support percentage among all categories at 67 percent major maintenance um this category had the second highest strongly support at 65 percent uh moving to the transportation category we find this is the lowest strongly supported category as well as the highest uh do not support percentage at nearly 20 percent uh it's clear this is not a priority of either our community our staff or our survey respondents and then lastly in 2021 we proposed the budget category for a land purchase in the northern part of our district due to projected enrollment growth survey

034respondents indicated this was not a priority with only 38 strongly supporting this this category um but this does kind of lead us into the 2022 [Music] categories and our question three so question three asks please read each potential category for the 2022 potential bond and indicate your level of support for the category what you see represented on the on the screen there is a snippet from our enrollment uh projection that applied economics did it's now going on two years you'll notice this graph is already outdated what they projected in these uh 24 to 25 um the five year period from 24 to 29 um is is extremely outdated the the building on warner is already well above what they projected to be and so we're working we did have them go ahead and start to

035redo this graph and update it with those new builds and permits that have been taken out but when reviewing this category that we proposed in 2021 we took a deep dive internally within the district budget as we're doing holistically through mno and you'll see later tonight capital and bond it was one category you will not see in this next question is the land purchase that i'm alluding to we know that the northern part of our district is going to see the most growth in the next five to eight years the excuse me the the district currently owns a piece of land that we've kind of discussed both you've seen it on an executive session agenda item and we're currently looking at researching a land swap to better utilize both internal resources that we have available

036to us as this category was clearly not supported in the 2021 election more information will come on this as we continue to research what both our current land will pro appraise for and if it's possible to land swap to a more advantageous piece of land that would be better suited for an elementary school or a new school build so transitioning to the the survey results for the 2022 category we can see that the middle school leases similar to the 2021 question it is clear that there's a lack of support and knowledge regarding the missile leases 40 percent strongly support this potential category and 20 percent again need more information the complexity of these lease agreements combined with the cost of the potential buyout works against the district in relation to other bond categories that provide

037tangible district needs this is why you will not see this proposed as a category in the 2022 bond i will note since i was hired now over a year ago i knew about these leases in fact it was and still is well-known example of what not to do regarding public leases for either constructing buildings uh and or purchasing buildings um the initial conversation surrounded about using bonds to authorize to pay down these leases now it's clear that the bond avenue is not the direction that we will be going both because there's no support for that but because we want to be conscious of our taxpayers as well um the district is now focusing on working with a third party owner which was jmf higley and looking to move these leases under the district which would

038then save millions in regarding to fee savings as well as enabling the district and then refinance those current bonds also potentially saving millions or more money on interest earnings so as a reminder those leases were taken out in 2012 so interest rates are not the same as they are in today's market mr moore can i ask a quick question yeah since we're looking at removing that piece from our bond um is there something we can put together just in general that educates our community on these leases what it does to our district the financial impact it has to our district how it prevents us from doing many other things that from mno or capital because we have this additional cost and we've talked about it several times that no other district has so when people

039try and compare what we pay our teachers what we pay for our maintenance what we just operating costs and different things no other district has this expense that we do that has to come off the top and so we start less than what we would have to offer so if there's just some in general information that we need to educate our community whether it's on the bond or not to understand the negative financial impact that this lease has toward for our district is there something that and for people to understand we don't own those schools we they're not ours so if if there's some information that we can put together just to have available have on our website in general so that people can understand that we are in a different situation than any other

040district um from when we entered into these leases um which i mean we won't necessarily go into the the devil is in those details um when we entered into these leases as our our community approved a 40-year lease but they didn't approve the financing and and here we are with this and it is a financial burden for us so i understand the the community response regarding our leases and and removing it from this bond this bond election but i do think we need to have something out there that that does educate our our community on the impact of these leases and as long you know i appreciate and i know you've worked so hard since you've come here and that has been a question over and over again how can we help um free up

041money that these leases are taking and what i know you we've worked over this and over this the long term cost of it what what the actual cost is as we continue with these leases president kaler board member rhys without stealing any of his thunder i think one of the things that we're going to get to here when we talk about it in a minute is one of the things that came clear to us in those comments is a true misunderstanding of what funding bonds can and cannot be used for and and quite honestly this is quite complex and very difficult to explain but one of the themes we heard over and over and over again is what is the essential what is the most needed what you know what are the greatest priorities uh

042trust transparency clarity trying to make those clear it was clear that that was not going to be how we would address the greatest needs that we have long term however one of the things we feel is is that through this process when we do explain where it's going to be an opportunity for us to address some of that misinformation and misnomers and understanding the uniquenesses of higley because when you do scale it down and you're talking about your priorities you're looking at your greatest growth your greatest needs that you can use this funding for again we asked the community we want them to see that we heard them and we're listening and were responding to that and through this process we learned a little bit more about other things we need to help people make

043sure they understand but it's going to take us time to i think to help them understand um and addressing the greatest need and we'll be following the theme that we reoccurringly heard from multiple people in multiple ways that he will continue to kind of go in further into but higley is unique and it is very different but being that this one is so complex it is clear in the feedback well that we got is this one won't garner support president taylor i want to just echo what what board member rhys has said i read all 38 pages of the question both five and six i went through and read every single one of the responses it was an underlying theme they want to know more about this middle school what happened a lot of people

044some of them weren't even here when this middle school project i'll say um started all the board members have switched out since then so um i think it is something to just echo that we need to get some information out to our community about these leases so they're under the understanding that we are on these leases just so they know where we're sitting thank you president kaler uh though the misinformation was the entire theme of the reading the survey results um are you going to elaborate on the third party um direction that you want to take with removing it from the bond and is it decided that you're going to completely remove it from the bond the middle schools i just think information and misinformation is what's caused the problem not necessarily being against the

045middle schools but just having no idea and just listening to what hearsay too yeah president caleb member schultz i think at this time um is clear like in this proposal uh we would not garner this would hinder our our chances of passing a bond and and i would hate to risk losing out on other capital needs that we need in our district over the next five years um at the at the expense of of one item that we've already been paying for eight years this is not to say i swear it must it's weekly that i'm talking to our bond attorney to try to figure out a solution for this um if it's not a bond this is not to say either too that we don't propose in the next five years another bond to

046take out this lease but it is clear at this moment in time the middle school leases are not going to garner support and i think taking a five-year break or conti we're continuing to budget for this yearly um and annually but reapproaching this maybe in five years once we have established a new level of trust with our community we're still trying to breach and get out of the birdwell era and build trust within our community fiscally and from a leadership standpoint um and and yeah the general theme was just misinformation but i think i can certainly do a just a straight information agenda item on the leases um as i get more information on potentially bringing those under the district um and and talking about refinancing and what options we have to reduce our annual

047obligation from 4.4 million to a lower amount so um yeah that's my comments on the leases so thank you for working on that i am with board member schultz that the hard part for me is understanding and and i know it's hard to communicate and the it is a very complex situation but i also look at it financially for our district excuse me what we would be able to do in our higher priorities over the next five years by being able to use these funds and at least pay one of them off freeze up our regular funds to be able to i want to kind of say self-supportive for those projects for those maintenance concerns and that we we would be able to handle those expenses on our own easier out of our normal budgets

048without this lease payment and so i i look at that too that with the five year i think we would get more out of it financially on our own by being able to pay this lease off i think the district would be financially better to be able to handle those major issues maintenance and not just major but our day-to-day because what happened and we're handling this and you're doing a great job is that some of those day-to-day things didn't get handled and then they become more of a major issue so um i i know it's hard for people to understand and and i've had more years of understanding this lease than most but it does it concerns me to have to continue to rely more on a bond in the future just as individually to

049rely more on a bond in the future that that could help provide us some financial freedom without having to rely so much on bond and overrides because it would free more financial resources that we already get up and president kayla remember reece one option we were looking at was a potential two question option on our ballot which would separate the middle school leases from our our core ask that we will present later tonight that is a legal option we can't do that we have to prepare multiple tax tables and we've already looked at that so i do have that ready if you would like to see that in the next board meeting i can certainly present that option seems like there's a consensus yes i would like to see at least as an option i

050would like to see it just as an option and i know uh that your road shows you put together were very poorly unattended and so i'm hoping we can reach the community to convey the message and like uh board members said with um to educate them more so it's not face social media and where you're getting your misinformation from over and over again president kaler board member schultz one of the things we talked about is we may have fewer road shows and more road we may go to more community a parent teacher organization events that are meetings that are established so that we can speak more we'll get on their agendas we'll be part of staff meetings and a little bit more explicitly attending those events we'll have road shows but maybe not as many

051road shows we'll do more um attending of events where those are already in process and what we can do is be part of the end of that so that we are on a captive audience but we're holding them for a factual information where we we provide that i love that mr moore um i echo some of these sentiments as well i know that social media is probably the biggest place of misinformation but yet we could use it for good and we could we could make our own videos that are factual and get those out as well so i think there's ways that we can reach the community in a positive way as well with some basic facts too so um people like quick and fast so they have to be short and sweet to the

052point but doing a ticket yes we could start your own tick tock channel the tyler moore show tick-tock no but in all seriousness i think that that social media area can damage us more than help us in some ways because the misinformation is being spread yeah i do have one quick question it was a few slides back you said we had around 900 ish people respond that seems extremely low to me and i i get it you guys did everything you you could to put it out to people i just want to point that out to our community that we only had we have 60 000 voters correct ish and only a handful i feel like um only that 900 responded so it is information that we are using to decide future and it is

053it's sad to me that that was such a low and i don't think it was anything you guys did it was just something to point out to the community so president kayla remember wilson i will note if a member of a community wanted to do this survey because we hosted this internally they would have to navigate to our website um and while we tried to advertise this as best we can that this was an internal effort within the district so um if yeah i mean not to say that's the reason why the numbers are so low but just to point that out mr the survey is closed correct it is close yeah all right picking up where we left off so coming down to category two on here technology um again we noticed this was

054the highly the highest strongly supported category was 64 uh being strongly supported um it also has the lowest percentage of need more information indicating that you know there's little to no questions regarding technology this is a known need for the district next safety and security is the second highest and strongly supported category with 61 percent the support for safety and security is very parallel with technology fourth down the list is major maintenance category which again is a has a lot of support with 59 responding strongly supported and 23 responding somewhat support the total of those two categories is over 80 percent in the general support for that category fifth down the list is the transportation category uh it's a clear this category is not again a high priority of our community with only 35 percent

055of responding strongly supporting that category lastly the final proposed funding category is major maintenance over 53 respondents strongly supported this category 22 somewhat supported this category um this category did have the second highest votes and need more information which we intend on presenting at the next board meeting um moving forward president tyler i have a question for you and i apologize it's already been given to us uh the transportation the new fuel efficient school buses um what sort of information was out there like what why were we wanting that what what was the benefit of of switching to that were the big cost savings or the the maintenance like what's the benefit of having that in our district dating our fleet i didn't go to any of the road shows so if that's just given

056i apologize no uh president kaler uh vice president anderson that would be simply updating the updating the fleet adding more to our fleet as we use it to support the transportation and driving it's one of the capital components that is it's where you buy those and ongoing buses is a part of how you keep your fleet from all aging out at the same time and it's part of a maintenance component we have some that are and hence this is a one of the things that have historically been part of the bond proposals yeah i think i remember not talking about so these would be replacing like you said replacing the old ones and then i'm assuming do they cost more initially but the savings is more beneficial is how you how you propose for that

057okay thank you i believe was one of our buses didn't even have air conditioning at one point so we had updated to all have air now which i thought was a huge thing a few years ago um but that was a big deal that we didn't even all of our buses didn't have air and so i think that's something that our community probably wasn't aware of that and those buses do get old and we cannot buy parts efficiently anymore those parts are unavailable they're either unavailable or at such a high rate just like if you were gonna replace an air conditioner and you have a 30 year old air conditioner it's not going you know the parts you can't find them so i think that was part of it am i misspeaking dr foley um

058for president caleb board member wilson that was probably prior to me being in this compass i am sure that if that was shared with you that was true i am not aware at this moment that that is a condition that we have a concern that we have but i know that maintaining them and ensuring that they're all in working order and that we have new buses is absolutely uh an important component and it's also your your whole fleet your white buses your your vehicles that are used for the district i am sure that that was a problem that at this moment i do not believe is currently a problem so all of our buses have air now so that's a fantastic feat that we have overcome all right i'm assuming in other districts it's more

059of a concern because there's more distance traveled we have such a smaller district there's not i mean we use buses but usually it's easier for us president kaler vice president anderson we've got planes trains and automobiles our interesting 24 square miles has multiple components that make transportation one of the things that is an essential component for safety and therefore although you're a small small space because of the transportation you provide to prevent people from crossing train tracks or other things does increase your your travel all right moving on the question number four asks if the 2022 bond proposal results in a potential minimum property tax increase how likely would you be in support i'm not going to spend much time on this because as you'll see later in this presentation we're proposing to maintain if

060not decrease the tax rate if we do add that component of a second question with the middle school leases we may be looking at multiple tax charts because if you add a variable if one question passes then you're going to go into this tax rate if two questions pat then you go to this tax rate so i will bring all that information at the next meeting so you guys have that with that said the the 53 of the respondents said they would be very likely to support a bond if it were to result in a minimal tax rate increase and the remaining 46 percent uh either somewhat likely or unlikely question five asked what modifications would need to be made to the 2022 bond proposal in order to increase your level of support so this

061was an open-ended question allowing the respondents to share their modifications in more detail fashion summarizing those responses we came away with some key takeaways so number one was transparency the main areas in which the district needs to address transparency all right keep pushing this question are providing a detailed spending plan for each bond category uh the detailed spending plan needs to include where the money is going what schools are receiving bond funds and ensuring the bond funds are going where they said they would be going another area in transparencies which i thought we did a good job at addressing was clearly explaining the financial impact to taxpayers but again we can we can address that with a clear slides and or information indicating the level of tax impact to various housing residential property values etc

062so the second takeaway address in the proposal and the proposed spending amount and how it was too high so the main areas regarding this takeaway include ensuring the district was only proposing needs that are of high priority also there were several comments about how inflation in the current state of the economy is affecting several of our finances our families within our district and our community members likewise the district should be sensitive to those impacts and look at its spending i do want to note that with both the open-ended questions we're just summarizing the responses i will respond to some of these areas that indicate there is a misunderstanding of how schools are funded the rules regarding school bonds and how they function so question number six the last question asked please share any comments or

063suggestions regarding the proposed bond the proposed 2022 bond categories similar to question five i'll similarize those with some key takeaways so first a common theme fiscal transparency uh that included much of the same as question five a detailed spending plan is needed and it needs to indicate where the money is going and what schools will be affected there was again a common theme regarding explaining the financial impact to taxpayers and as i alluded to i will ensure that is very clear in this next presentation second improved communication was a common suggestion regarding the 2022 proposed bond uh you did allude to social media and maybe making it more of a social media presence from the district in terms of factual information can be a possible resolution to this and also communicating the detailed spending plan

064with clear examples and messaging as well as possible illustrations um and what schools could potentially receive or put uh illustrations regarding class builds etc and then lastly there was an overwhelming number of comments regarding increasing security measures at our sites um higley has had a fair share of security incidents lately and it is important not to only the district to ensure our students and staff are safe while on campus but is a clear priority of our community okay so that summarizes the bond survey um again we we thank everybody who took time and filled out that survey we we're taking the input into consideration and through this process so transitioning to what i'm calling lessons learned and some common themes uh from what we're basing our proposed categories on first it's clear there's a misunderstanding

065about how schools are funded and why districts ask for bonds um a common request in the bond survey was increasing teacher pay and while our goal is to as a district to provide a competitive pay for all staff voter approved bonds are capital funds and cannot be used for teacher compensation or any staff compensation second the leases as i discussed earlier are a frustration of many they're very confusing and difficult to provide an understanding to our common or any anybody really in that regard on what they mean to the district and what the impact is third the district is still in a state of rebuilding trust within the community and staff while the district has officially and legally established closer to the middle school lease wrongdoings from the birdwall era we continue to work on

066rebuilding that trust one way we intend to do this through this proposed bond program and through transparency and a scaled back approach we have reviewed the 2021 proposed bond and squeezed down categories into what the district needs to maintain the current classroom conditions as well as address growth over the next five years as i alluded to earlier the district is utilizing its internal resources to fund previous items proposed in the 2020 bond such as land while we don't have a lot of resources to work with we're focusing on maximizing what we have in the interim what is clear the district will still have large capital needs over the next five years and the phase down bond proposal is aimed at addressing those greatest needs so with that we'll look at what we're proposing for the

0672022 bond the 2022 proposed bond categories are a culmination of the bond survey results utilizing our internal resources when possible and focusing on our absolute greatest needs the big items you will notice that are not being proposed in the 2020 bond are the ones i've already touched on the possible purchase of middle school which i will add that to the next one though as well as the need for land while i believe again there's an understanding a misunderstanding of the lease knowing it's hurting the district fiscally at this time we just don't feel it's the right time to include in this proposal president kaler members of the board and again he will be talking on this a little bit further in when we talk about our next presentation when we get into we're talking about

068capital one of the things we were looking at when we were looking at those themes and i know that we keep in mind that we're hearing from a targeted population but this is a this population took the time to share with us their opinions we were grateful that this time when we sent these to our families who would be most impacted um by our growth i mean what we're talking about our potential growth our ability to have buildings facilities resources technology safety security the things that we use bond funding for what we were our fear was jet we have a real need the amount of money that we have every year allocated to this is so minimal that potentially potentially jeopardizing the ability to have the funding to address those most immediate needs is a

069concern and so your administrative team is trying to look at how do we how do we balance the feedback we got with perceptions with also trying to be very thoughtful about our reality and our current growth needs that we plan for just as you know um these things take multiple years to fruition and the planning for allocation of those resources starts now and moving forward and these are some challenging times as we talk about the different pots of funds from budget to mno to aggregate expenditure limited to capital these are challenging pieces we're also wanting to hear our community with those who responded with concerns mistrust um you know it there this has been a challenging um a challenging time and higley has unique challenges that no other district has during this challenging time so

070one of the things we're trying to do is be very thoughtful look at explore all options hear what we need but make sure we set ourselves up so that we are able to address those needs coming forward we hear you though in wanting to explore potentially two questions and we can take a look at that but when we looked at the initial feedback and looked at what we saw our thought was this is our our our safest bet to ensure that we would likely have a proposal pass on the areas based on the feedback we received wanting to go toward being able to be received as we've heard you and building trust and transparency obviously that is something we really want to be sure that we address i think i asked this before but i

071wasn't sure what you said the alternate um option that you were talking about buying the leases and putting them into highly i can't remember exactly what you said you said you were going to tell us a bit more about that next time or exploring in this presidency remember schultz we're still like that is a conversation that's ongoing right now so it's just in the initial phase yeah okay before i bring anything back i would like to have all information um much like the landslide you know there's a lot of information gathering but the the lease is it's been an ongoing process on whether legally in the lease agreement we can essentially buy out jmf higley who's the owner of the leases and bring it under the district um and so that's an ongoing conversation you've

072all seen the lease document i'm not reviewing that her attorney is reviewing that um and ensuring that is legal and before we do anything regarding that um we would bring it back to the board thank you so now i can go into the details of this bond proposal as i alluded to on the next board meeting i will have a detailed budget for each of these categories much of these are the same core needs of the district that you saw in the 2021 proposal we have adjusted the dollar amount slightly the biggest dollar amount adjustments in major projects and that is due to a lot of the enrollment growth in the north in which we are projecting we'll have to build another school earlier within the next five years again i'll touch on these in

073a detailed fashion the next meeting so some of the highlights of this proposal uh include the following so the total bond amount of 77 million which is a decrease from the proposal 20.1 proposal i can confidently say there will be no increase in the tax rate as our assessed valuation has increased as i alluded to in the first bond presentation we can we can ensure that this new debt would not result in a tax increase to our community it may potentially result in attack we may be able to reduce the tax rate um which would be again a benefit of this proposal the bond proposal impacts every student in school over the next five years we have worked at addressing the inequities as well as ensuring every student staff has an adequate facility to teach

074and learn in this proposal has a cost benefit of also reducing maintenance and energy costs as we know when equipment goes beyond its useful life as you alluded to ms anderson with transportation the same thing is for our facilities it costs more to operate said equipment and therefore by replacing those items well past their operating life there's an indirect savings to the operating budget because they operate on a more efficient basis finally the bond proposal will ensure higley unified remains the destination of choice for our families and allow us to continue to provide education in our current facilities for our students and staff mr moore please remind me we are tasked even though they're not our buildings we are tasked with repairs and maintenance of the middle schools yeah so that's complicated as well we

075technically pay into a capital repairs fund but unfortunately we are not previewed to use that at the current moment because of the lease documents when they were signed they obligated us to a 40-year capital replacement plan and so none of that meets our current needs so we have to fulfill those needs currently we as part of the research that we're doing we are trying to reevaluate and tap into those funds to utilize those to address those two middle schools but currently we are not privy to those funds that we are currently paying into okay so if so so the bond money for the major maintenance that would could be used on those mills we actually not proposing i feel confident that we can by the time this would pass and we'd be able to sell

076bonds we're not proposing to um have any capital repairs or maintenance funded from the bond for those two middle schools we believe that we'll be able to tap that capital repairs fund by that point in time um great so yeah okay thank you president kaler dr foley um in the past i've read through i obviously i mentioned i read through these um people have said they've experienced where a bond has passed and then the money just kind of dissolved is there any way that we can create maybe a website or a chart that says here's you know if this were to pass just in the future just so we have some transparency for our community hey go to this website and it'll say this is how much money we got this is what we used

077it on a b and c this is what it cost just so then they're more i know we do this a lot in our board meetings but a lot of people don't know how to access the information or don't watch the board meetings don't come to the board meetings so if there's any way we can get the information out to our voters so then they feel more confident with us so because it was it was a big underlying theme the lack of transparency and where our money is going and i think having something like that might be useful president keller board member wilson a point we'll take and one of the things annually we have to do too is come and do these presentations one of the things we've talked about is how important it

078is to capture that information on our website even to the point of we are also talking about infographics of how we can show by school by category basically what you'll get and how you'll get and when you'll get it and how much and those are the kind of things that visually help explain it and then also then would match our annual presentations to you on how the funding is being spent so i think that there are a lot of ways that we can help make that clear particularly with your administrative team here is doing a very different process than may have historically been done with how we evaluate need how we prioritize need what is our decision making tree what are those priorities in just a minute we're getting ready to go into the capital

079budget of which this is the second year that you have had a capital budget that is so explicit and where and how the money is being spent and that has kind of been the theme under um under tyler and leadership um and with the support of of of your administrative team so i think that transparency and straightforward where we're spending how we're spending has been a theme that we have done over the last year and will continue to do it is clear in the feedback we've received um how we share this information is very important person um i love that idea to be able to show it and one of the things i think would be if we showed up a percentage of how we're a visual than people would see like a progress report

080and then when it's 100 done like thank you you know for the bond um to show that it's being done that way they have a visual and can just see where we are in the plan president keller we haven't done this in a while and maybe it's worth going back to undoing at least an annual mailer we used to send out an annual report it was very nice colorful and it went to all the households in within our district and while i would like to see something quarterly but at least annual like mrs wilson was saying that when we do these annual reports if we can send some type of mailer out with these reports that show the snapshot that will show what we're doing and then obviously have four more information and being able

081to direct them so it could be more detailed but with hearing you know and reading there is a lack of trust and people don't know people don't know but the information is out there it is our the presentation you do for our bond and our override that's on our website you put our annual budget on our website we even our monthly report we get um financial report is on our website that information is there and people aren't going to it and i get it i'm not one who like i wonder what they're doing i'm not one to do that either i'm just going to say i don't know but i'm not going to be one to go out and search that information but at least with a mailer we're putting it in front of them

082and they can they can look at it and most of the time they're gonna at least peruse it and then toss it i get it but i think it's very important for a trust perspective that we are being transparent we aren't hiding anything we get more financial detailed financial information now than we ever have these uh presentations and how many times you go over our mno budget presentation how many times you go over our override or our capital presentations we as a board and as our community are getting more financial information than we have ever had and in some cases more financial information than some people can even understand but it's there and so it may be to our benefit i know there's a cost involved but it may be to our benefit that we

083start doing at least an annual mailer to get that in the hands of our our entire community and maybe with the assurance of with our with this new bond maybe we do send a quarterly report out to all of our community via mail with information that they can connect and get more details on our website but i think that's one of the first steps of rebuilding trust we are getting this information to you we're not trying to withhold anything and it's here it's available and now we're taking one step further to put it in front of you um i remember those mailers but i also and i love that that you bring information to people you don't have to rely on them being super proactive and trying to make sense of everything it is over

084information and no we're not always going to understand everything but i do recall a lot of concern about the expense for for those mailers especially whenever you know the resources in schools weren't being given you know and it seemed like them you can always construe that money's going to the wrong place so that would be my concern in that situation i like the idea but i'm sorry president uh maybe an email would be more cost efficient or something which i know but or some sort of get the information out without sending them out because they just are so this would reach our entire community not just our school community that was the difference as it went out to the whole district and we're reaching our school communities as best as we can through email and

085and as we can see through the survey but we're not reaching our entire community and like mrs wilson said there's there's a lot more voters out there than that took the survey and they probably it's probably a thing it it's it's a snapshot but it's probably an overwhelming theme so and i agree mrs anderson there was a lot of discussion and and now we have you know we're utilizing our own print shops here too and um and our sites have what they need now i mean they don't have everything that's why we're talking about this but back then too parents were sending in paper for their classrooms and you know things like that so we're in a much better position to i i would hope that it wouldn't be we're taking away from where we're

086trying to provide president oh sorry were you finished okay can we have like maybe a cost is sent in the superintendent's report on how much a mailer would cost us i don't i don't remember ever seeing a cost on those so i have no idea if it's how much in the scale of things it would cost so if we could have that that would be fantastic president kaler board member will said no problem we have done mailers and so we can show you the extent of it and there's different types of mailers and costs you know one of the things now too with qr codes you could send something smaller that links to an electronic website web page that allows that so that you're not printing as much so there are all kinds of different

087options but we can we can include in the superintendent's report an example sample and our pr department really does have a budget for these kind of things not a huge budget but that's one of the things that we've done a really good job at the other thing i'm sitting here smiling as we're talking because um myself and your cabinet team have been immersed in the work of strategic planning and one of the things in there is communications and fiscal transparency and protocols these are some of our strategic anchors in which we're developing action steps based on feedback we're getting from our stakeholders as work that may have been done but needs to continue to be done even better and and will fit into the work that we're doing as we align the work that's coming

088forward that we are actually very excited to share with you in april when we bring it back to you but this fits perfectly into the work that we're doing with our strategic planning and our goals and visioning for the future so yes more information can be coming and yes communication and fiscal transparency is a key piece and we're going to be looking at ways that we do that because trust trust and being able to share your perspective being heard sharing information in multiple ways some people like to read it some people like to hear it um we're going to try and be able to provide that response and i will say president kayla remembers that board that we we are working i i think kudos to the pr team like they're they're doing we're we

089have some cool things coming up some cool infographics um that are if you don't want to read into the fine details of each number these will pop you know these will be for that person um and we're working hard to update the website to be more transparent and also have more detail easier to recharge like you mentioned ms schultz percentages of spend etc so we do hear you and like we are working on making those adjustments because that clearly was a concern in the survey as well as as well as dr foley alluded to in the strategic planning so with that this is kind of the rundown of what will finish the the bond information on so the 23rd as i alluded to i will bring back um a detailed budget of what i propose

090i'll also add in the additional of a pestle question two with the implication of the middle school leases both we can say one school and both schools so we can look at multiple tax tables and how that will impact the overall bond um and then also in terms of communication we are you know looking at maybe scaling down the road shows and doing more um you know going to schools and being there for those pto or or staff meetings um actually yeah you know if they won't come to us i'll come to them so um you know we're looking at different ways to get the message out regarding the bond so with that that concludes my presentation and any other questions or concerns on the bond for mr moore one quick question sorry president kaler

091um how do we get our parent or the older community involved in making the decision because i heard a lot the 55 and older um they wanted more information more how do you guys have a plan on how to get them more involved or more on board maybe president kaler board member wilson one of the things you noticed is that there was an influx in responses because again we networked with that community leader she had been out ill and so it delayed it for a little bit but when she got it out to her team we were able to get that information so obviously working with them to figure out the best way to come to provide that information to them whether it is at a one of their events or specifically held there for

092them and working with them directly on how to best get the information to them the way they're interested they've also been very clear when they've told us no no this is not the time and this is not the place so being sensitive to working with our our contact in that community that helped us get the information out to plan events will be how we want to proceed great thank you yes our older community they've made it clear in some of their comments they're also very supportive of us but they're also our most faithful voters in our community as well and so they do make a huge impact on things that happen in higley um they are the faithful voters and they understand the importance of a vote so okay mr moore you can just keep

093on moving on we are moving on to 7.2 keep the ball rolling in terms of fiscal transparency we have the first review of the 23 capital outlay budget looking at the capital budget highlights you'll notice that they are very similar to the mno budget highlights that we covered at the last board meeting the reason for this is our main capital fund the district additional assistance or daa as it's also also known as is is state driven by a state budget formula so we like we covered in the mno budget highlights we do not anticipate any additional covert relief funding for the excuse any additional coveted relief funding for mno items neither capital as well the increase in two percent of adm will also affect the daa budget in a positive way much like the m

094o budget this will be the second year in which the daa fund will be fully restored from recession area cuts from the state as a reminder the daa fund was one of the funds that was cut back in the 2008 2009 recession it took 13 years to restore this funding back to 2008 2009 funding levels um so we are only being funded in our state allocated capital budget at the 2008 2009 levels so that's why the ael is back correct it is a portion oh we funded you fully for the last two years so let's let's throw another wrench in there okay yeah this restoration is playing a little bit into the al um aggregate venture limit issue as well unlike small inflation with mno the da is not subject to inflation just another example

095of the outdated k-12 funding formula and just a note charter schools get inflation on their capital budgets while districts do not last year we discussed how the capital fund balance grew over time and how we acknowledged the balance was excessive and we were creating a plan to bring it down i will review those balances again and show how we're bringing those fund balances down to a recommended carryover percentage so first we have the capital budget history here's a little recap as i mentioned um the last year last year the capital budget grew over time to to access mno to capital transfers with no intended spending plan the first four bullets are the same numbers i presented last year over those four years you can see the capital budget balance fluctuate slightly in overall growth over

096that time in 2001 we had some one-time cobit funding offset some of the technology spending we had budgeted for which kept the budget balance high higher than anticipated as we discussed with the m o budget those are one time dollars while we well there was a slight savings to the 2021 budget those one-time costs are going to be back into the budget in 2022 and you'll see that represented tonight the sixth bullet takes into consideration the current year projected ending budget balance and next year's state allocation we are still making expenditures but this is a safe estimate at this point in time it will be the basis of the capital budget for this presentation lastly in the seventh bullet you'll see a drastic drop in estimated beginning capital budget balance a large portion of this

097drastic drop is associated with the higley high school classroom edition and the fact that because we did not pass a bond we are forced to budget this classroom edition out of our annual capital allocation um this was a large bring down of the budget it was necessary in the fact that we're completely out of classroom space at higley high this is the student need for reference looking at um or excuse me this was the only funding source the district had to fund those project needs so for reference looking at the 2024 estimated 12.7 million dollar capital budget this represents double the state allocation of roughly six million dollars this district receives annually uh this budget is conservative still but will limit the district ability to to fund future major projects as we continue to see

098growth if the district does not pass a bond in the near future so now looking at the 2023 budget as a whole you should be familiar with the following template the slide details the three main capital funds and the budgets for 2023 fiscal year i will go into detail of each one of these lines on the preceding slides but i do want to touch on a few areas in this template so first on the very top column reading left to right you'll notice the page number of the slide in which you can find more detail on next you can see the spending category next to that is the daa fund also known as our annual state capital allocation next to that is the adjacent waste fund which is a levied fund that's not a budgeted

099fund next to that is the remaining 23 2013 bond authorization which you'll see is going to be fully expended this next fiscal year so now i'll go cover all the detail in between on the preceding slides but i want to touch on the bottom while you'll see the total expenditures this is the second to last blue highlighted roll it's the total expenditures per capita fund and you'll see the budget is 22 excuse me 20.9 million which is the same as i present on the previous slide uh 1.9 million for adjacent ways and again we don't anticipate leveling level levying for more adjacent waste funding and 3.8 million for the 2013 bond authorization okay so now if you're looking at the capital budget summary we're going to start at the top and work through the detail

100the district-wide capital budget is a culmination of a variety of district departments including sped hr public relations and so forth there's a total budget for all those departments of 56 000 from the capital budget this addresses any capital needs they may have throughout the year next is the adjacent ways budget which has been set at district wide because currently there are no designated adjacent waste projects we there may be some expenditures in regards to the higley classroom edition but we are still early in the design process we don't know if there may be implications to the fire lane that proceeds on the back of higley high's campus the district next the district is setting aside 500 000 and unallocated for unforeseen circumstances the times where the we have had to tap into this budget are

101when we have large emergency maintenance needs such as the lift stations that we occurred at d.o in higley high and then lastly we talk about this at every financial conversation the middle school leases we are budgeting 4.4 million but as i discussed in the mno presentation this will be funded from an mno transfer to the capital budget so proceeding on to some of the departments that have large capital budgets first is educational services and first up assessment and student informations they have an allocation of 465 000 this supports our student software needs canvas as well as enrollment software synergy there are also other assessment softwares the district uses that make up the majority of this funding which also includes florida virtual schools which is our higley virtual academy student instruction software next is the instructional

102aid budget of 450 000 this is used to purchase annual curriculum not included in textbook adoptions so this includes supplementals such as hda's traditional curriculum as well as we just discussed this dual language immersion curriculum and then lastly you'll see we're taking a year off from the textbook adoption the textbook adoption we're choosing to renew some of our adopted adopted curriculum and prepare for a 2024 adoption right transitioning to the i.t budget first we can continue to see support for the maintenance of the one-to-one student-to-device ratio in the amount of 1.3 million the district earlier this year completed the one-to-one device initiative and any ongoing budget in this category is prioritized at maintaining these devices and or adding new devices as students as student growth continues to occur at higley unified the schools presented are

103approaching the five-year lifespan for the levano laptops and the replacement includes higley high school in power ranch for next year moving down the list we are starting to slowly address the outdated teacher laptops that are no longer supported what i mean by no longer supported is these devices are no longer under warranty and the supplier will not repair the devices if they break so the district has said 1.3 million to start to replace these outdated laptops you can see the schools that have been identified for replacement include williamsfield cortina chaparral hta and santan mr moore about what's the life of these laptops so five years for technologies is a typical rule of thumb i'm not a technology guru but i can tell you if i don't replace my phone in five years it's outdated the

104similar philosophy for laptops and student devices they get a lot of wear and mute and use and by the time they approach five years they're either outdated or like i mentioned not no longer supported because that's how fast technology moves okay next is the district's annual software budget that supports a variety of district functions the main ones include microsoft so microsoft 365 all the applications that go with that our district email that we utilize visions is our district financial software this supports payroll allows us to cut checks every year frontline is also another big one that is a human resource software that supports the hiring of district employees lastly the 75 000 allocation budgeted for safety and security is intended to hold status quo and only replace video cameras as needed the allocation does have

105a budget to slowly replace the aging school intercom systems but wide scale replacement is largely largely contingent on a 22 bond proposal do we have i'm sorry um president kaler mr moore do we have the school picked because i was out of school this week and i was shocked to hear the intercom system so i there's two or three i've heard and none of them are good so i don't know if we have the school picked already for that or if we're still working on picking that yeah i believe it's still assessing the greatest need i mean there's a need throughout our district but they're still determining that okay moving on maintenance and construction the maintenance and construction budgets the annual capital maintenance budget is 1.5 million next year and addresses general hvac replacements we

106have approximately three roofing recoats one exterior building repaint some general flooring replacements custodial equipment and other various capital items that are incurred throughout the year one thing i've been working on with our interim maintenance director is really coming up with a heart a list much like we've talked about tonight a detailed list of what is being funded from this budget our schools have been in dire need of knowing what is going to be happening on their campus and we've done we're close to sharing it with them but we've done a lot of work in identifying every single dollar within this budget and knowing where it's going to go so again part of that rebuilding trust we need to also rebuild our trust with our schools and let them know what needs are going to be

107addressed and when moving down the anal grounds budget of 142 000 is budgeted to replace equipment only if it breaks and really only maintain the current conditions of the district landscaping again any enhancements are largely contingent on a 22-20-22 bond and then lastly understanding schools have large capital needs and cannot be funded from their allocation that we provide at the district level we set aside 250 000 for schools to submit a capital request that can be funded from this allocation these requests are prioritized on greatest need and are in a group setting we narrow down these needs and let the schools know which requests are being funded for next year so we just received all the requests so we'll be moving through that process in the near future all right then as we we've discussed

108um multiple times we have one big construction project planned for 2023 and that's the classroom edition at higley high school we've identified higley high school as the greatest need to student growth earlier this year and began down the path of hiring an architect and now as approved tonight we have a contractor on board we are able to budget 10 million for this project which has a district fully exhausting the remaining 2013 bond authorization and allocating 6 million from our annual capital allocation our daa budget towards this project in this proposed 2022 bond we would have a phase 2 for this campus and that would be addressing some of the other needs that the campus potentially needs including exterior paint a potential gym expansion to accommodate the additional students and other various items that are being

109discussed at our community meetings that are set aside previously and then as we've already mentioned tonight the next community meeting is tomorrow night at higley high school from 6 to 7 p.m i will note the picture in the slide is an early rendition of the classroom edition a full in-depth presentation of the design win final will be presented to the governing board as well as the total cost of the building so through the the cmar process that you approve tonight with the contractor we begin negotiating what the building will cost and what we call a guaranteed maximum price or a gmp this does not allow for any change orders once they set the gmp that is the final cost we do potentially estimate this may come in under budget but contingency and being safe we

110set 10 million aside for this purpose so this does include all furniture and equipment into this building so yeah the total building cost will be approximately probably eight million um with another two million of potential furniture equipment everything needed to make this building operational president mr moore the meeting tomorrow night is that online um streamed as well it is not is in person only we do share if you were to provide your email address and you can reach out to me we do share a follow-up of meeting notes through that we do also share that with mr fields and i believe he pushes that out to his parent group as well through his communication thank you there's a third meeting and there's a third meeting so there's this is one of a series so if

111you can't attend this one there's still another one for you to be able to attend and we're actually also looking at a fourth meeting so there we go we've had a lot of input so we'll actually everybody is heard i can actually not attend tomorrow is there any way you could send the email to us during the superintendent's report because that would be fabulous i'm actually going to the queen creek state of the town so if we could get that push test that would be fantastic or at least me i don't know if everybody else wants it okay i'm like i spoke for all of us i'm sorry we can certainly get that information to provide you the information all right moving forward um in the 2013 bond uh we there was a transportation allocation

112what is remaining is three hundred thousand uh josh crosby the director of transportation has identified his greatest needs of being two 84 passenger buses uh we're currently in the process of drafting a board agenda to bring to the next meeting the reason you're seeing this item budget in 2023 as well as the bus purchase currently taking place is because there's anywhere from a four to six month lead time on school buses and this money was budgeted in the 2022 capital budget as well it's just taken a long time to identify what the greatest need was so um the 300 000 remaining budget as i alluded was included in the 2022 capital plan that we presented next is a 50 000 allocation for furniture fixtures and equipment this budget is largely used for engine replacements that

113we can do in-house any other repairs and maintenance needs are funded by the mno budget that is an mno expense so and then lastly 150 000 allocation is budgeted for the replacement of the maintenance vehicles so this is our white fleet our support service vehicles the budget is prioritized by replacing the oldest vehicle in the fleet typically in excess of 20 plus years and they're no longer cost effective to maintain okay our schools so new last year was a priority to provide schools with more resources to address those smaller needs that don't get prioritized within the district level budgets i personally established quarterly and budget meetings in which i meet with each principal to ensure spending is appropriate but also help them guide the proper resources to address their school needs through their school allocated

114budgets the largest budget available to schools is the their ffme budget which stands for friendship pictures and equipment 572 000 equates to 45 dollars per student and that's based on 100 day adm which is also where we're funded from on our annual budget every school has done something different with their current year allocation and this allocation has been well received from principals schools have also received a designation for library books and resources and to the to or we're budgeting for that for 63 000 which requested five dollars per student this allocation is designated to replace library books and or digital resources as well as enhance their library spaces mr moore does the librarian have full or our media specialists get control of that or is that a principal decision it's a combined decision yeah it's

115a it's immediate well i should say uh our some of our instructional coach ms valerie thomas has worked with our media techs and our media i believe they're called tax on excuse me if i'm but yeah they they set the priorities for this budget and they communicate that with the principal great thank you all right moving down the list capital athletics this was the established last year and will continue at the middle and high schools and the same amount of a hundred thousand the budget was used largely this year to replace aging and warren athletic uniforms and equipment i have a question um it has to do with and maybe mr lotzenheiser can speak into this as well um because he was so wanting us to ask him a question tonight um uh the the

116helmet budget for our football teams does that come out of this hundred thousand dollars every year i know that's a huge expense yes i can you want to say okay okay he's got it mr moore's got it so this isn't the only budget um ads have in turn in terms of um addressing some of those needs such as helmet replacement i can tell you the high schools have utilized this to address um the helmet replacement conditioning and such like that and they've then um transitioned to using some of their participation money for other needs throughout the sports so thank you i just have a quick question is our is the athletic fund the equipment is that um dispersed evenly among the teams as far as no okay so this is first to the athletic director

117and then they determine the greatest need at this at the school okay but it's based on need not want okay i do believe and mr lots and i can certainly address that but so when we break down our allocation for the athletics when you look at the hundred thousand actually when the the two high schools each get forty thousand and the middle schools get ten thousand because of the relative size of the departments and what they need to do 40 000 for capital specifically goes to the athletic director and they're going to determine what happens from there one thing that we have done and mr moore talked about other funds that become available when participation fees now are paid it traditionally it would all go to the athletic director and they would have sole control

118over it however we have split that now so that fifty dollars per student goes directly to the uh coach and within there so they have some direct control over the spending of what that is and so they're getting an allocation directly determined based upon the number of students so the coaches have control over that so that might go more toward wants rather than needs because the coaches are looking at that where the athletic director is looking at the whole program as a whole from the school perspective thank you president kaler members of the board we wanted to talk space about that instrument replacement some great work happened in this 2019 school year bob edgar kind of took the lead with the conselmer group and he worked with all the band and orchestras teachers throughout the

119year throughout the entire district in that year they did an inventory of of of the state of the state of our instruments band and orchestra and they utilized a rubric that actually didn't just go by value of year but actually conditioned so that we had an understanding of what was our inventory and we determined it was pretty extensively in disrepair in old age or in great need and so from that inventory they prioritized a multi-year knowing if we could create an allocation every year which had not happened previously an allocation every year we've determined the highest need that we use across the district for this program which is a huge thing and so this truly is to the work of the entire uh in our employee group in this area who work together to help

120us figure this out and to put this together and prioritize so that's something that's a success for us because this is a a big piece in our district that didn't have a dedicated funding source every year too that this will now be our second year where we're being able to revitalize replace and improve our condition of our instruments and this is huge huge for us so it summarizes the school's designations in which they receive capital funding finishing up here we have financial services overseas the warehouse and we have identified an opportunity to increase some efficiencies of the warehouse operations as well as potentially save some operating budget so a budget 50 000 has been set aside to address additional racking within the rare warehouse which would allow the district to purchase larger volumes of supplies

121potentially recognizing mno savings by buying in bulk this will also allow the district to ensure supplies to schools stay the same in which we can get a leg up on supply chain issues by stocking up more on those high demand items such as toilet paper trash can liners etc and then lastly the budget item a bunch of balance carry forward of 1.8 million this represents about 20 percent of our district's annual capital budget which i've alluded to is approximately 6 million dollars a year this is still a conservative carryover amount as i mentioned earlier we're projecting to take a bigger jump down with this capital budget a big portion of the jump comes from one-time expenses that we are funding from our capital allocation so you can anticipate that we maintain at least a similar

122level of carry forward in years going forward president kaler members of the board though you can see the the importance though of us getting a bond to pass to prepare for the growth because the chunk of our budget coming down to get ahead of this you can't rely on our capital budget to be there to to build classroom space at the cost that it costs to build classroom space if we don't have a bond to address that so hence hence looking at our priorities at this point being connected to this piece too as well when we talk about both of these funds and again this should look familiar this is our budget calendar on the next meeting we also have um the third review of the bond but we do have as well the second

123review of the mno budget i think we're going to focus exclusively on the aggregate expenditure limit we still do not have a solution yet but we'll focus around the district's plans and how we attend to address the limit within higley this week one of the things that we proposed or put on our website under our announcements is just a little infographic about aggregate expenditure limit and and encouraging people to reach out to our our pr department our public relations department for more questions one of the things we're trying to do is there's this delicate dance between keeping people informed and causing pandemonium and panic we've obviously shared this with our our employees we'll be sharing it as part of our summary again obviously as we continue to move forward this next our next meeting will

124spend an awful lot of time on what does this mean to us if we don't have resolution resolution from the state at that point dr foley um superintendent hoffman spent her whole presentation on it and it was very good i hope that it i hope it reached those people who are making the decisions just finishing up real quick march 9th we will tend to we'll bring a third review as well as a tentative approval so we can allow the issuance of contracts for next fiscal year um i understand a lot is still up in the air but it is important to get ahead of contract issuance so we can ensure we are not only competitive with other districts but also so we can staff accordingly for next fiscal year at that time i'll also present

125a second review of the capital budget that i reviewed tonight i will present a scaled-down approach i won't go into so much detail but if something were to change i will bring that up april 20th much like the mno review we do ask for a tentative approval of the capital budget so we can get a head start on some of those long lead items that take several months to procure and then lastly to start our state or legal dates in which we have a to propose and adopt our 23 budget so with that i'll take any questions i think we're good thank you so much for the detailed report we always appreciate your wisdom and sharing with us all the things finances all right we're going to move on to 8.1 i move that the

126governing board ratified the updated 2020 1 2022 certified performance pay plan second this was presented to us already is there any other questions or comments all those in favor aye aye motion carries 5-0 moving on to 8.2 i move that the governing board approved the award of pre-construction services for requests for qualification the rfq number 22 22-03-23 for the higley high school project to chase building team second any comments or questions president kayla remembers the board i just want to make a brief comment this this agenda item is uh authorizing seventy thousand dollars for chase building to come in and establish where utility lines are um where they need to do drops network drugs etc so they can propose us a gmp that is final this is a different process in which we're building this

127than the field house that was built at williams field and also in addition this is under the board's threshold but we just want to be transparent in this process as we proceed through this construction project yes the behind the scenes rfqs are very in-depth so that we may not see here but it's been going on and we appreciate that was there a second okay thank you any other questions comments all those in favor aye aye motion carries five zero future agenda items again we have a lot coming up in the spring besides just our finances our strategic plan and life behind life beyond high school portrait of a graduate our wellness initiative and our virtual academy updates coming in the summer is there anything else the board would like to see in the upcoming months

128president koehler dr foley is it possible to get an update with um the safety plan um especially with some instances that we've had recently just how things are going is it working are there i don't know if that's to be an executive session or not or what we can say president kaler board member anderson those are some of those annual things that we'll probably bring back to you so we can do is establish it into our annual calendar that we will have those updates for you um a lot of work has been done um in social emotional as well as safety and so we will be bringing that information to you but we'll add it as part of our annual component too so that we'll get that to you as soon as possible okay i

129didn't mean to sound premature i was just knowing there's a lot that happened and i just curious how it's going how we're coming we will be happy to provide you that update some of those again those annual ones may have to be an executive session during for summary but some can be whole group so we'll determine what we can do in like a work study session and what we would do in executive session also meet our annual calendar i know board member wilson talked about the 1.6 million dollar cuts that the schools could face and i know that if 16.1 sorry i just what did i say oh sorry it's 1 billion sorry um i just encourage people to pay attention and to encourage their legislators to vote properly for that so that the schools

130i know we aren't facing furloughs as we talked about during last week's meeting but other schools districts could face a devastating pillows yes don't get me started i think i stated my opinions last time on that um also dr foley i know that there was [Music] we we talked about it briefly and it was in our status about some damages happening to our southern schools and i think it's really important that our parents of those areas are made aware that this is you know this is costing the district money and i don't know if this is something that goes out in a newsletter or if it's something that is a separate um you know just notification that you know we need to be we all need to take the village i know that in cortina

131alone there's parents that are always posting do you know where your kids are because i just took a picture of them um and you know then you go into the hole well that's shaming the child and you shouldn't be putting their picture out and so there's a lot of things that go with it but our schools are very important to us and we we do so much for our safety and our security and our cameras and following up but just maybe if there's some kind of communication that could go out to our communities just stating that this this is a problem and it needs to stop if at all possible and it's costing us a lot of money yeah president keller one of the things earlier in the year we had talked about particularly when

132social media had specific tick tock challenges that were being prevalent we were seeing an increase and it seems as though while there hasn't been a specific tick tock challenge the social media presence of um devious or social recorded acts are are still prevalent um an awareness of that and report and asking people reminding them of our safe hotline to report information for us to investigate so that we can do so i know that individual school sites have also been sending this out in messages from the principal but we can also continue to look at a global communication and just reminders one of the things we also notice how important it is to as we approach toward um our seniors in graduation and senior prank season all those things and reminders those are sort of timely

133topics to continue to keep on our our communication with our families thank you very much president kim yes along those same lines when we have areas that have some vandalism crime some issues maybe could we reach out to the hoas if they have newsletters that they put if they have newsletters that they put out to their community maybe just a small information hey watch out you know the school was you know vandalized or or something like that just just as i know our community puts it out if there's a particular area you know like this park we're seeing a lot of activity and you know maybe we can reach out and partner with them for them to drop a little note in their hoa communication cortina hoa has put out a lot of information because

134they were breaking um kids were destroying our lights in our gazebos in the park so there was um a lot that went on in the last couple of weeks on that topic i don't know about soseman so much but i know like cortina did um put some stuff out there and our hoas are in the same boat as we are and they're very upset so yeah so maybe sharing some of this information to make other community members aware as well okay with that said i move that we adjourn all those in favor motion carries 5-0 have a good evening you