001leave this on president reese can you hear us can you hear me we can't yes okay it's not working you'll be on open mic the whole night president reese's can like do it good evening everyone i'd like to call this meeting to order dr foley roll call please yes please let the records show that four board members are president are present and board president reece is participating this evening via phone thank you uh we're going to have a moment of silence followed by the pledge of allegiance i pledge allegiance liberty and justice item 2.1 i move that we approve the agenda as it's presented second all those uh all those in favor oh questions or comments sorry questions or comments about the agenda all those in favor aye aye aye aye that motion carries 5-0
002vice president wilson yes i would like to take a moment before we go on to the superintendent's report to welcome dr foley as the official superintendent of the higley unified school district [Music] she has been acting as our acting superintendent and now she is our official superintendent so this will be her first official superintendents report thank you president reese do you have anything else to add nope next up dr foley your superintendent's report vice president wilson and governing board president mrs reece and board members thank you so much that just made my day i didn't even realize that but yes today is the official official first first meeting let me start with our upcoming events do we have our upcoming events we could slide up first there we go first and foremost we have an
003important day right around the corner and we've been working very hard for this very very important first day of school for this school year that we are super excited about you'll notice that we have uh several board meetings coming up and you'll also notice that we will be starting our superintendent visits as a team back into the schools and our very first one is at san tan coming up in august and so we have lots and these these are just a snapshot of the many events that are happening with back to school with meech teacher curriculum all kinds of things happening and so we're we highly encourage everybody to make sure you have the app that you check out our website so that you have all of the upcoming events that pertain to you and
004your family ready to go uh next slide a big thank you one of the things that i'd like to share with you is the governing board as you are well aware and you've been reading in superintendence reports and you've been seeing in events that your entire higley team from every level of the organization um has been working incredibly hard to get this school year started from cleaning up after storms to everything that goes into getting the school year ready and every corner of this district has been fantastic this entire family of a team is pretty excited for the beginning of the school year so we just want to share with you uh we would love to actually go list by list like this but we would be here until very late tonight of everybody who
005deserves a thank you so we just want to share with you from the leadership team on how much we appreciate the entire organization for everything everyone has done to help us make sure that we start this school year off right and we're ready to go and we're very excited for this year so thank you for letting me share that and that concludes tonight's superintendent's report thank you dr foley 4.1 uh board comments president or vice president wilson yes i echo your sentiments um i love this time of year i was just looking today on some social media and um i love when the elementary school announcement of teachers goes out because all the neighborhood chats start going oh who has this teacher and who has that teacher and we're going to have lunch together and
006this and that and it's it's always very usu very positive and it's just you know hats off to our teachers that you know year after year make an impression and then the next generation or the the next um sibling gets that teacher it's just it's higley's a family i keep saying that and yes i have seniors this year so it'll be a different point of view for me again going through my senior year times two and my last kiddos so um hats off to everybody though we appreciate everybody and everything they do thank you i just wanted to say i love the video that went out it was it actually made me a little teary-eyed because it was just so cute and i'm just so excited that we're starting the year out open and here
007and it's going to be a great year i also saw the video it was very cute um i did get to stop by cooley already today for back to school night the kids were very excited to be back on campus there were lots of smiling faces and they were excited to get their schedules and i'm sure tomorrow night will be a bustling at all of our elementary schools and last week was high school so thank you for all those teachers who participated and were able to help us in addition to the gratitude for all the work and some of the headaches that you've had because of weather and getting everything prepared and having the experience of being in the schools and hoping things are working and not having to manage any issues from the teacher
008front so i appreciate all the hard work and i and i appreciate the work that you put into canvas getting a digital upload so that um there's digital digital signatures and there's multiple kids and a family that is wonderful i appreciate the time put into that and i'm sure a lot of other parents and maybe students even appreciate that as well i just wish you guys the best as your day approaches and and for the community just remember to communicate out there if there's any any issues reach out to administration reach out to the board let us know what we need to do if there's anything thank you i just have one last thing i received uh phone calls from the teachers today from coronado and i don't know if that's all elementary schools or
009however that was sherry or how that was but that was so nice and so sweet just inviting and welcoming him back and i just thought that was such a nice touch and it echoes her saying that higley is a family so it was really thank you uh mrs reach do we have any requests to speak all right moving right along oh mrs president [Laughter] do you have anything to say president reece no everyone said everything we're all excited for the school year to start and we're ready to go great thank you so much uh 6.1 i move that we approve the consent agenda items 6.1 through 6.12 i second that motion any comments or questions all sorry that motion carries 5-0 dr foley would you like to say a few things on what we just
010approved yes vice president wilson members of the board at that at this point i'm going to turn it over to mrs martin so that she can welcome a couple of the administrators who are in the audience who we are thrilled to have join our team yes thank you dr foley good evening vice president wilson members of the board our community as part of tonight's consent agenda you approved some transitions and new hires within our administrative team we've got two individuals here tonight so i'd like to acknowledge them we have miss christy de bono who is going to be the assistant principal at cortina elementary [Applause] and then we also have mr brett vandenberg who's going to be the dean of students at cooley middle school [Applause] as all of you have mentioned i echo that
011we're excited to start the new year although i will say this summer went by really really fast but looking forward to the new year and all of our transitions and all of our hires so thank you thank you on to information please go ahead keep vice principals so you're fine um i just want to say hats off and a shout out to wholesale floors they donated shirts to the whole staff um to the tune of ten thousand dollars and they're really cute shirts this year i love them and maybe they'll give me a deal on my new floors in my house if i could talk to them but thank you any other comments perfect we're going to move on to information item 7.1 this is our monthly m o financial report for both may and
012june oh you are able to leave i'm sorry i forgot to release you thank you for being here are there any questions oh vice president reese members of the board i'll just make a quick comment so this is our unaudited financials for the month of may and june um we still have some payments to be made from prior fiscal year um we do have payments um or uh the approval to make payments through july and august for the prior fiscal year so after those two months you'll see our afr and that will be our completely audited financials for the fiscal year 21. thank you for that mr moore and we get to see some of that that dr foley puts in status every week so we could see exactly what was going to be coming
013our way so thank you for that background information always that it helps to look at the vouchers then correctly are there any questions or comments thank you mr moore uh we're going to go ahead and move on to 7.2 this is the special education day school report by and this is our quarterly report for day school special ed mrs miller is in the audience and she would love to answer any questions if you guys have questions great job questions thank you for being here thank you mrs miller uh 7.3 this is the rescue sub report again good evening vice president wilson members of the board the comment that i have and i hope mr moore would like is that we actually spent a lot less than we had anticipated so that helped in terms of
014budget savings in the overall picture if you recall the board approved a little over 1.2 million and we only spent a little over 760 000 so that's wonderful um in what you approved in the consent agenda we are continuing that for next year with esi uh we have a similar budgeted amount um you know prices did go up and as well as the fact that you guys approved back in april are increases in our substitute not only in our long term but our daily rates so we anticipate that you know it'll be an additional cost this next year but hopefully we'll still maybe realize a little bit of a cost savings at the end thank you mrs martin's does anyone have any questions for mrs martins perfect uh 7.4 the student student data update dr
015foley yes vice president wilson members of the board okay this is an evening that we actually enjoy talking about because we're going to talk about the business that we do which is teaching and learning and talking about how our kids are doing and one of the things that we have an opportunity to do every year when there is standardized assessment data is to talk with you about how our students are doing on that particular measure knowing that that is one one data point of many that we are that we will talk about but it allows us to see how our higley students doing in their performance compared to students across the state which always is important to kind of know and it allows us to calibrate our own tools how are our own tools telling
016us about there's many tools that we use and they're assessments for different purposes and we are working very hard to understand those very well we are fortunate to have dr sue borsig who this year is serving as the n trump executive director for elementary and she's also still doing parts and pieces of her student data and assessment and she's going to provide for us a quick conversation snapshot on how our higley students are doing as you know we took standardized assessment this year it was a unique year uh to be standardized assessing but we did and we want to share with you some global results knowing that there are many factors and facets that have to do with how students at any one particular grade level performed when we caveat is that please know that
017that we will have global conversations here but very deep conversations about why and how come and what does this mean and how do we use this data happens at the site and local level but it's important to step back from an organization to just get a general sense how did haley students do in a very unique year on these measures as one piece and so sue's going to kind of do a quick little dive for us to see about how our students performed this past year dr borzich excuse me i forgot to turn my mic on but president recent vice president wilson and members of the board i'm very excited to be able to present to you this year kind of a summary of the district and or the state data that our students took
018during the last school year as you can imagine we were a little apprehensive about how this would turn out given the year that we had but i i do want to tell you that we are very excited about the results that we're seeing just as a little bit of background looks like please this year we worked very hard to make sure we defined what our balanced assessment framework looked like here in higley so that we were not assessing for the sake of assessing but just having purposeful assessment that we could use that data to drive instruction moving forward and to take a look at our trends in multiple ways so we use the model that the arizona department of education uses on their website and we actually identified what assessments um are in each one
019of the categories of our balanced assessment framework tonight we're going to be talking about that area in blue the external summative assessments those are the state assessments the azm2 azm what formerly the az merit next year's to be a the aasa assessment and so the results that i'm going to show you this evening reflect that assessment um and as you know we do have a unique testing situation last year um in addition to not only it being a year of covet unfortunately um we did have a change in assessments azmerit you can go to the next slide sorry next slide um we had azmerit prior to last year which um in the elementary was very similar to the azm2 but in the secondary ac merit focused on courses versus a comprehensive grade level exam so
020this year when we moved into azm2 it was a comprehensive grade level exam versus focused on whether kids at the secondary were in geometry or algebra 1 or algebra 2. so it was a little bit different in content and of course we had no testing in the year 2019 the prior year so really we are we're looking at these test results um almost in an isolated incident because just because given of the dynamics that we had we had different environments for learning throughout the year so keep that in mind you know we had some remote some in person some a combination thereof and the environment for testing among groups of students was different as well we had to bring in our remote learners to take this test because there was no option for remote assessment
021at the state level so it does change the dynamics in which students are assessed certainly and um attendance modifications of course then were put in place for those attend those in-person and remote learners so as a result we can use this achievement data as a body of evidence and we've encouraged our leaders to do so to determine launch points for instruction so in other words where are our students where do we need to start with instruction and move forward we can also make comparisons to overall state data which is what we're going to look at this evening how did we do in comparison to the state average we can't use this data as a trend over time analysis for the reasons i just spoke of and because they were different tests we're also going to
022move into a brand new test next year so we'll have some of the same restrictions but but not quite um the same as what we have now so using it for a trend over time analysis is not necessarily the best use of this data we can't determine growth because we're comparing two different tests of course and we can't determine growth over a two year period of time at our lower grade levels because we missed taking a test last year but um and we really can't correlate attendance to be any type of a predictor of achievement due to the fact that we had attendance modifications last year so keeping in mind kind of what the purpose of that is um considerations that we'd like to um i think i went once let's slide too fast grades
023tested um just to familiarize yourself um in for acm 2 we great we tested grades 3 through 8 and grade 10 for azsci which is the science portion of the state test we tested in grades 5 8 and 11. and then act last year was kind of an anomaly as well our 12th graders took the test in the spring in the fall excuse me as a makeup for the test that they missed in the spring and our 11th grade students took it in the spring at their normal testing time so once again considerations this is a picture in time we are going to be looking at passing percentage and that is defined as a combination of proficient and highly proficient so we when the state talks about passing percentage and um and once again this
024is one assessment and a compilation of multiple assessment practices in our balanced assessment framework so um one of the things i'd like to start off with is a celebration of sorts because normally when we're giving the state assessments we are expected to reach a 95 participation rate that is part of our school grading algorithm and an expectation at the state level um we really worried a little bit about whether we were going to make that 95 this year and while that wasn't a requirement while the state eased up on that requirement and um was not going to use that as part of any school type grades because they suspended school grades we still considered it a goal of ours to reach that 95 percent so the next the first slide here shows you our school-wide
025participation for english language arts at the elementary we tested an average of 97.88 of our students across our schools and in secondary 89 um 82 of the students who did not test were our online students of course so i thought that was a great celebration you see some of the same percentages or similar percentages in writing 97.56 at the elementary level 90.5 percent at the secondary level and 78 of our students who did not test were our online students can i just ask a quick question right here where we um did we make our online students aware for next coming into the school year that they will be testing in person and that this will be a requirement and vice president wilson one of the challenges is is that this is not a this was
026not a rule higley did this was a state standardized assessment rule that required this and obviously if there were families who chose not to bring their child to in-person learning so they were not going to bring them into the in-person environment to test them and and that is within their purview to do so we will make them aware of that however obviously those were some of the challenges we were working through in this this environment this year and and may persist next year with their with them understanding that thank you and once again um in math very much of the same percentages 97.85 tested in elementary 90 and secondary and about the same percentage of students 82 percent um who did not test for our online students nonetheless a celebration for getting that many students
027in to test so so let's break it out um this is a remember this is an overview we did break it out by school each school has a distinct color in the same order on every slide the red line across the middle of the slide represents where the state passing percentage is in other words those students that were proficient and highly proficient and as you can see on grade three english language arts every single one of our students every one of our schools had average passing scores higher than the state passing average vice president will send members of the board it's interesting point to know that third grade remains one of the very few uh grade levels with a high stakes association with the assessment of the move on when reading this year the state
028did not stop the requirement for the move on when reading expectation but we're happy to share that within the within the level of the law we were able to work with all of our students who may have been subject to retention to receive additional support this summer so that they can continue next year so we're really grateful that and it's just important to note that that's still a piece that's connected with third grade in arizona at this time per legislation in grade four english language arts the state passing percentage was 44 and you can see that we are all of our schools are well above that grade five the passing percentage was 45 percent and once again we said we exceeded that at all of our schools and then grade six the state passing percentage
029was 35 percent and we exceeded that as well now switching over to middle school in grade 7 the state passing percentage was 38 and once again both of our schools are above that grade 8 state passing percentage 35 and grade 10 the state passing percentage was 32 and once again we are above that as well can i ask a quick question um are you guys going to break down the data or use the data to compare um online or remote versus in person as far as the data goes is there going to be any difference in approach to that at all like did you notice any differences did you look did you look at that data at all um we did begin to look at that data to be quite honest with you but as
030students moved from online to in-person and and from in-person to online throughout the year that became more difficult to measure um because it was more difficult to define what an online student was sometimes we had online students that stayed online all year long sometimes we had online students that were in person for a certain portion of the year and went back and forth so it became a difficult measurement to define however each one of the schools will has received a workbook an excel workbook but that breaks down this data and gives them the opportunity to use multiple filters to break it down by various subgroup categories so that they can identify then within their own school community where they might have gaps and where they might um launch for for instruction for this year board
031member wilson those are board member wilson and board member anderson those are critically important those pivot tables that allow us to go down because we're looking at these as a whole we're looking at averages those pivot tables allow us to drill down with other filters to identify specific patterns and trends so that we can look at things like why or or or and explore things a little bit more and those and that is one of the things that we spend some time at our admin retreat with our leaders on and that they will be bringing back to their plc groups as well it's a data point but there's some there's some interesting patterns and trends that we can see much easier in those pivot tables that are a really nice resource that the our department
032puts together for us something we've noticed at least in our district is you know there are gaps and then you worry about the proper placement of your students and i know you know guys know that but that's definitely a concern for the students indeed so moving on to math i think you'll see some of the same patterns this is grade three in math the state passing percentage was 36 percent and once again all of our schools surpassed that in grade four the same the state passing percentage was 34 percent and our fourth graders did quite well grade five the state passing percentage was 31 percent and most of our schools surpassed that we have unique situations at each one of our schools as you can well imagine so taking a look at breaking down that
033data is critically important for them to determine kind of where those gaps might ex might be and then grade six the state passing percentage was 29 percent and um our students well exceeded that state average grade seven the state passing percentage was 30 percent grade 8 the state average was 26 percent and finally grade 10 the state average here was 26 percent so while we always have room to grow and we always have room to improve it was very exciting and very nice to be able to see that we maintained that practice of making sure that our students score above the state average the science test that was given this year to our fifth eighth and eleventh grade students was a um field test so meaning that they took what they thought to be a
034comprehensive test and took about two-thirds of that as sample questions if you will and gave that to all of our students when we when they do a field test they then bring back all of the data tweak the questions tweak the test as they feel it needs to be tweaked and then they will launch a full and final uh science exam for this year we do not get data nor is data available when they do a field test on a standardized test so sorry i just have one question and i'm if i missed this i apologize but is the the state average for this year lower than normal or is that state percentages or is this always 35 percent uh board member schultz it is a little bit um it's hard to say and i'll
035be quite honest with you because we didn't have a test in 2019 so we don't have any averages to pull from 2019 and then the year before that it was a little bit of a different test so i really can't comment on whether they're higher or lower than they have been in the past historically the state which is about there when you look back over multiple years of azm2 the state averages tends to be lower you're taking in across the entire state it tends to be on the lower side higley has historically always performed quite well when compared to the state average dr foley um when will parents get the data for these tests i can speak to that abort vice president schultz uh thank you for asking we just sent out the paper reports
036for third grade students you should actually have those or you should be handed those um sometime the first week of school if they don't have them ready for you even when you go back to the to the open houses um because we delayed the testing window into mid-may to accommodate all of our online learners last year the paper reports for students in grades four and above are delayed a little bit they're due to ship to our district on the 24th so as soon as we get those we will get those out to school so they can be distributed so it's okay parents i know you're used to it for back to school night that we normally get the paper copies but we're not getting them so make sure take note that we will be getting
037them in folders and backpacks which is kind of scary and finally i'd like to just share with you the results of our acts exam two now the first this first slide is the grade 12 once again the the students who took it in the fall who were making up their spring tests that they didn't get to take the red line the arrow facing up gives you a national average we don't pull a state average this or we didn't this year for because it wasn't a mandated test so not all students had to take the act which skews your state results a little bit but on a national average for all students who did take the a.c.t the national average was 20.7 and you can see how that plays with that red arrow there in the
038middle of the chart and then for our 11th graders who took it this last spring the the national average is the same act does not differentiate between school year tests so those given to 12th graders and those given to 11th grade all tests administered in the same year are get have obviously the same national average so that's why you see the same average for them so next year we will be going and taking a new test it's called the arizona it's aasa arizona some i can't even remember what that stands for are you um but um it it's a little different from the azm2 i have been told that it in terms of targeting student growth that we will be we will have projected growth percentages for next year because it is still based on
039the state standards and mastery of the state standards and that has not changed next year the state will not be giving state assessments other than the science assessment to high school students the high school students in grades nine the cohort for grade nine will be required to take the act aspire and students in grade 11 will be required to take the act as a mandatory assessment and as for progress monitoring i'm happy to report that we have benchmark progress monitoring standardized tests in place in our district we look at those to measure growth for students throughout the school year and we also have as dr foley had mentioned our formative assessments and practices in our plc's that also help drive to day instruction for our students so we're glad to report that those are in
040place and we will be administering those with fidelity this year so to close i just want to reiterate that higley is on target um through our plc and you know structure we have uh processes in place to identify our gaps determine root cause try to identify students in a wider range of learning for this year and to adjust our instruction accordingly so that we're meeting the needs of all learners any questions i just want to say well done to the to the students to the teachers to families to guardians everybody administration like that is good data for considering i think you're really really good and thank you for putting that together appreciate that yes i always think we can look at numbers but all these numbers are tied to little human beings and um you
041know last year was rough on them as well and so i'm just i'm grateful that we did so well i think that uh i'll go back to just saying i supported opening our schools and staying open and i think that played a huge part in how well the gear did go so hats off again to everybody that made this happen and thanks for again i liked your um i loved your powerpoint so easy to kind of navigate and read i know this data does get put into data walls and rooms and spreadsheets and and then they're tied to a little human being so hats off to all those little human beings that they worked hard they did well great point a board member kaler they are tied to a little human being and has had
042a very rough year so any other questions i was just gonna say sorry i don't take the time but that is a great point for the human beings and i don't think the students realize you know they always ask why are we taking this test why what does it matter and then they don't realize the discussions that are going into play to make sure that their experience is um it's just um what's the word i'm looking for it that it matters that it's productive and so um thank you for reminding us that it's those kids that were doing a lot of the work that have put this out there and the teachers too who have taught these little humans that you know even in a pandemic and they're getting above average state test scores which
043is crazy so thank you um we're going to move right along to item 7.5 if there's nothing else here this is dr foley with the administrative handbook yes vice president wilson administrator sorry ministry of retreat it's a little bit of both yeah it's a little bit of both it's a little bit i'm like wait i thought go ahead i'm sorry vice president wilson members of the board i'm excited to share with you just quickly a snapshot into three days that were spent with your leadership team and i really want to show this for a couple reasons we spent a lot of time together as a governing board with your leadership team talking about our strategic initiatives and plans this year and i'm excited because i want you to see how the work that we started
044talking about is already beginning to foundationally build grow by no means are we done but you're going to see how a lot of the time and work we did is already beginning to be infused and it's coming together and we just want to do a quick show and share because we're proud of the work we did together and we want to show it to you so like i said we had three days with with our entire general administrator team so that means every every leader in this district whether they're a principal assistant principal a director an assistant director if you're responsible for leading a team you are part of this leadership group and i will tell you one of the things that i'm so proud of is i believe that the work that we had
045to do together last year as we were literally building the plane as we were flying it created a team that is really cohesive and works well together in the fact that we don't worry about hurting each other's feelings we get real and we talk and we get down and dirty and we created an environment where we talk where we are where it's okay to to share your thoughts and opinions and to create things together it is rare to be able to do the kind of things that we were able to do together with the group this large and i want you'll see one of the products we created out of this but over the three days we we dug in deep because again previously last year our admin retreat was done virtually um as we
046were trying to figure out how to start the school year in a platform that nobody had in elementary grades had had familiar with um virtually this year we were in person and we did this at the park university the the city of partners for us for a free opportunity to go there and use their spaces we started with an overview of the handbook which i'll show show you in a minute we created this as one of the things we talked with you about is processes and procedures and having a place to go and everything in this leadership retreat the final formal copy lives in this and this is a living breathing document that we're going to be working on and sharing all year long with our admin so no longer are they searching in their
047email okay who sent that oh mom sent that now when did she send that february you're not looking in your email to find something you have a place to go and i'll show you in a moment so we started with here's where it is here's where it lives and know that this is where we're going to always put things and when we have meetings our agendas are here this is intended for admin only it's through canvas it's through their user login because we also put training information and accountability pieces behind that um we talked with them about the governing board initiatives we talked with them about some core values and i'll show you some work that we did together because literally over three days this was a conversation that we built on spending over an
048hour every day talking about what this means to us and how are we going to lead by example as a team of leaders in this district what does this mean to us which is really part of the start of helping with our updating of our strategic plan because you align all of this to this work because we want the our values which we'll talk about here in a minute to walk the halls not just be documents that are on the walls so we also did some required training annual required training that we needed people to have and we brought special trainers in we worked with the trust we worked with others to bring experts in to do title ix training and we had to work around those presenters but we got a lot of people
049in and did a lot of training we then had breakout sessions in the afternoon and that first day where we talked about public relations and the resources that are being created and our branding and our our communication structures and we talked about bond information what you can talk about what you can't talk about what you can do not do and shared our resources we then had a session for emergency plans where some of our new leaders got digging i mean james walker led with with jillian uh here are updated plans here where these are going to live here are expectations here's what we're going to do together here's still the work that we have to do um and so we spent some time in that and then we talked about deep dives with data what
050is our data telling us what is this testing schedule this year what are our expectations so that was day one next slide day two we started at new teacher orientation to welcome and greet our new our new teachers who were in the room who were precious i will tell you one of my favorite things about this is we were stressful to start like 8 15 ish you know because we allow them to come brand new teachers are there right and then bright and early you know check in 7 45 they're ready to go um all here um so we even started early with them we started with our new teachers and then we slid over to back to our um admin retreat where we went deeper with core values which we'll talk more about in
051a minute well then we had our procurement person come in and talk about what you can and you cannot do and she's a consultant and a cpa who basically laid down the law what are the rules for those of you who now have a budget what can you and can't you do what are the rules what are the expectations what does the district do what do you need to know we then talked about our budgeting process and how we monitor that and what we're going to be doing this year with our leaders who are responsible for budgets and our expectations we talked about our updated processes our field trips what field trips travel professional leave forms um if what are our club expectation boosters responsibilities any all those things that are important to get the
052year going and food food is fun but we had to talk about what are the rules around food and food trucks and all those other things then the afternoon we went deep we talked about special education we talked about 504 processes we talked about some of the handbooks and expectations we also started talking about mtss which is those multiple tiers of support and you've been reading about that in your status and how important that is and how we're going to begin to use our dashboard and tools to help us make sure we're documenting and responding appropriately for all of our students and then we talked about plc best practices we've been working so hard on plcs over the last several years even in the middle of a pandemic and we talked about what are our
053target takeaways this year with our leadership teams what are we prioritizing how what does that look like how do we help support you and the work that our district team is going to be doing to help support administration and their focus with their teams at their schools so that was day two then day three we came back and started talking more about strategic planning and core values and this is where i love it because we had to monitor and adjust because we had over planned and the beautiful thing about a team who feels comfortable sharing their thoughts they shared their thoughts and we were able to work through creating a core values document which i'll show you here in a minute but it was created with the team by the team that will help lead
054the work around this which is very important human resources mom provided a whole lot of updates and we talked about our evaluation process and and new new things in in the hr world that she needs her team everyone in the room to know about of course anything and everything we talk about is living and breathing in the administrator handbook we talked about discipline data our processes and some of the work that we'll continue doing obviously there is a lot of work to be done and we want consistency throughout how not only are we recording it and reporting it responding to it and the process that we're going to work on updating what i think our administrators walked away with is wow we have a lot of processes and procedures we need to be working on
055and we're going to be updating and doing together but in the meantime we started compiling and creating a resource for everyone which was essential and needed we talked about seclusion and restraint and we talked about those processes that surround that and we also then had our annual cpi training where where our team helps train to make sure that in the event that you have a student who needs to help be subdued how do you do that and what is the process for that so again we had three very busy action-packed days with our team next slide okay so i'm gonna i'm gonna make i'm gonna have you let go okay i'm gonna have you let go of these slides and i'm gonna take over because it looks interesting in the admin handbook we have it
056there's two ways that that our team can get there they can go through the student side or they can go through the staff sign but it is all administrators have their own unique key and they log into canvas so right now i'm alive and well in the canvas page so when i go into my courses there's everyone who as an administrator who should have access to this has their administrator manual now you'll notice i'm going to just click over our governing board initiatives first of all this is kind of like the like the oh table of contents where you will if you will um but when i dig into the guts of this this is a beautiful thing because and again i'm just going to show you every one of these things has powerpoints or
057videos or trainings beneath it like i'm going to just show you this has handbooks inside handbooks for instance when i'm talking about the special education 504 it is its own little handbook you might have a hard copy but you also now will have the most updated electric company at all times so it isn't so because you and i both know the minute you you um print a piece of paper it's outdated if you have to update it all all original documents will now live here but when i i'll show you when i scroll take a look at how our our admin handbook and our processes and procedures that we are beginning to put together we didn't have anything like this as a district in the same place at the same it might have lived somewhere
058in a shared folder it may or may not have been the most updated but it didn't have the policies or the things the administrators need so we've started to create again as you can see a start of lots here and i just want to show you this is again by no means are we done but what we're beginning to do is get organized and have the administrator handbook in a place for our team with tons of resources and you can see i'm still going so a lot of work your leadership team put into this and we'll continue to put into this but this is now if we were to print everything that was in here we'd have a it would be very very fully i really like this because i think there's a way to
059search this a little easier yes instead of having to dig through maybe a giant handbook of a book and here's probably a search feature i would assume somewhere on this and probably within each of these documents there's a search these are the categories that take you to your section and so i think this is like very awesome that we have this able this ability to be able to search for you know key words that you might be looking for because you don't know where something might lie and the beautiful thing is awesome thank you when we have our administrators come to our meetings and we talk about it we'll have it here we'll show where it is we'll model it talk about it and so that way you're not searching your your inbox for that
060or wondering where it is in the shared box and this is really it's standalone it's separate from you you enter it in through alert this is a learning management system which is where we're holding our our ad so we're actually modeling our for our admin what we are working on with our classroom students this is like a course a class this is the administrator manual if you will so it's in its starting phases but we want to show you because we're we've worked really hard on this and we're really proud of it and it was well received so that's one now now i will you can go back to the powerpoint thank you so we show slide slide you can keep going again how we these were our slides when our when we first introduced
061them with our admin we said this is where you go now go there with us let's show you what's there so again i bring this up here because when you look at the agenda of the work that we accomplish with our admin team i want you to see that the foundational work of what we've talked about is our priorities this year are happening are we're starting the initial foundation of our work with our strategic plan and obviously we've got stakeholder groups and many many multiple things that are coming but we've started this foundational piece with using our leadership team as a compass to help set some core values that we're going to work and align with we are working on the so our safe return um we talked a lot with our team about the
062social emotional we're going to be creating a task force a task team with our admin and teacher teams to begin building our higley resources for this um and then continue to build on in multiple years you will see that we talked an awful lot about our technology we talked about our data we talked about teaching and learning and our use of plcs and you can see one of the things we talked about is processes and procedures we're beginning to refine and define in our handbook is our our bible if you will of where these things are beginning to live so i think what's important to see is we're just beginning this year but a lot of foundational work that we will build on this whole year is in place that we're excited about and makes
063it very relevant in aligning the work that that needs to be done is aligned here so dr foley this is um fabulous already just knowing that we work so hard on these initiatives and coming up with them and talking about them and believing then and we've done this every year believing that they were being you know brought forth and knowing now they will be is phenomenal having that i just seen on the canvas you had the initiatives right at the top core values at the top if anybody needs a refresher they're right there they're going to be right there every time they open the page and so when that permeates through our administrators it will get down to our teachers and i just know that and i i'm so thankful to see how you've implemented
064this hats off your entire team has worked very hard and we're real proud of it and we're looking forward to continue building it and we work with our team to refine and improve the processes in there together so this is a great start um so thank you for that so then we spent some time with our why with our team which is why are we here and who are we and how do we ensure that we don't just talk it we mean it um and how do we create that environment with our entire entire team so we started with this little golden circle of the y we talked about values who we are as a team and we started next slide defining them um with our team when we talk about values those are those
065motivational behind the purposeful actions why are they important to us so we started talking about who are we as higly and why are these important to us next slide we did talk about again the fact that we don't just want a pretty document we want to start talking about how are we walking our talk um and how to and what would that be next slide and we talked about the fact that these are those things that are those daily commitments we make to those we serve and so we started with a self-reflection first to say okay leaders of higley who have been selected to lead this uh district why why um what do you think is important um and we said because we're going to strong effective organizations that have strong core values define them
066by what they mean by them and then they describe what does that mean how will you implement that but you don't just you don't just do it to people you build it with them so at first we use the minty meter where we do the wordles where people started putting their words and when they thought about who what are their values so we went ah now the more times values were a certain word was entered the bigger bolder it became but when you look at that with 60 people in the room you go we have a lot of words so we have a lot of words and a lot of those words are saying similar things so what do we mean by this so we did a little ted talk or we got a little
067bit from simon sinek who was the same person who defines this we watched this a little bit and said okay simon says that values are essential because those values plus the behavior to find the culture so who are we as a culture and hinckley and how and what are those words that we want to define around um because we don't want to just use these words we want to embody them so the next day teams began talking a little bit more and as a group began identifying these core words that they thought were the four most action words these are the words that embody the other words so we took a look at that initial or we took every single word that was here and came back day three and said we have some themes
068here because the other thing simon says is you can't have a whole lot of you begin to have words that are saying the same thing you're saying between three and five so we said okay higley let's talk about our core four so this is though where i think the power of our leadership team came soaring through which would be very hard to do in a regular group of 60 people with at all levels of leadership organization began to debate and discuss because we were going to say okay if these are emerging themes that were bold you like them or not and event after hours and lots of conversation and deliberation now um our pr team and thanks to curtis has made this far prettier this is the this was the original document that we finalized
069and got everyone's input on but we came up with our core four integrity connections learning centered we talked about integrity it was a big one that was a theme throughout and we defined what do we mean by integrity what do we mean by that and if we mean if that's what we mean by that what are the actions individuals do to be part of contributing to that one of the words on there it was interesting created a lot of conversation in in topic and deliberation and debate and the word on there that people were concerned about putting on there but then it ultimately came to consensus it has to be on there was accountability you'll notice that that wasn't an emerging theme at first and we all started talking about the fact that you this
070was important and we needed to help define because it may a negative connotation does not it's not what we mean what we mean here is being committed to a standard of excellence following through it's not enough to just have good intentions and to try hard we have to be accountable and have outcomes and work toward it so you will see this team this administrative team said no this is what we value and what is important to us as leadership teams and how we will define this together as part of who we are and how we will walk the halls and lead our teams in higley and how we will organize around and we feel that you know what those fit very nicely with what came out of our strategic initiatives too obviously what we do
071and how we do it matters how we we can't have relationships without connections and we talked about these values transcend every individual throughout our organization regardless of what your job title is learning centered we're not only yes we're about students but we're also about adults as well and and on continuous ongoing learning but how we define accountability there was such rich dialogue that would happen in that room and i think we were real proud of of the who and what we were so i took just a few pictures um on that last day again going very deep into what do we mean by this and and and in a large room having large discussions saying uh-uh i don't agree with that and regardless of um again and you'll see there in the front of the
072room one of the things we had had our team do that we're going to go deeper with is a swot analysis what are our strengths what are our weaknesses what are our opportunities what are our threats and and those are color coded there in them and we really are going to go deeper into those but you know when we talk about who are we how do we get better um it starts with living and aligning to our values so again a lot of work um went into those three days and a lot of productivity and we're real proud of our team and we're ready to get this year started but it's just the beginning of great work that we're going to look forward to doing together as a team any questions great job thank you
073we were very excited we we left mentally exhausted but proud of who and what we do together in haiti so dr excited about the year did you happen to do a survey of the three days to the staff and what they thought compared i mean did we do that we have not formally submitted that we received lots of informal information we received lots of information formal information we have not sent out the official give us your feedback but we are going to do that we literally have not had a second to but one of the things we talked about was we received a lot of um unsolicited feedback going liked this what we heard was wow this is a lot of information what we heard also was this is too much and we said we
074know we know we understand we also realize we are catching up from from not having the ability to do this and now we are now we're really on the track and we're going to figure out how to do that so we will get some additional feedback and did you did you know or did you hear was there enough time for them to kind of gather this and prepare for them to go into their back to teacher information one of the things one thing i the only thing i heard is some had wished it was sooner yes but i know we were still you know recuperating from other things but moving forward maybe if we were doing this as a yearly event we would just have a little bit sooner so they have more time to
075process it to take it back to their campuses that's the only thing i heard and it wasn't negative it's just deleting the timing the timing well and i think that there's a lot of infrastructure that we were working to put in place that now exists in other words we were building our handbook and putting some of these now that some of those things are in there you we can we can differentiate so brand new administrators our introduction to you in a handbook doesn't need to take as much time uh with the whole group we update you with the more recent in current things so i believe that our ability to do that will only be easier in the future as i look at like day one agenda i have to say there is a lot
076of stuff on day one agenda that could be a three day on just day one agenda well and i think each one of those i could say that same thing about so job admin who were able to digest all of this and drink from the fire hose that we have now given them it was and i think what we're talking about is we are just this is the foundational piece so it was almost like the intro to the chapters that we're gonna now go deeper in as and and but there needed to be an overview um to get going um the timing is always tough and this one was truly catching up i mean this is we haven't been able to do something like this in a while and it felt really good to be
077in a room all together and one of the nice things about the park university is it has breakout rooms that have some really unique furniture so to be able to break out we had and we we worked to customize the information in each of those sessions so we had elementary together we had secondary together we had district admin together so as they went through each of the sec sessions we customized the what you needed to know for your area in this for this topic which again really helps we try to differentiate a little bit more and i think we'll be able to do some more easily in the future i just want to say that i'm impressed with the amount of work that they were able to do on the administration handbook and all the
078training and all that information it's that's a huge undertaking and they got so much done and started and we've been asking for a long time for something so i just want to say i appreciate everyone's hard work i know there's still work to be done but it is an amazing start thank you dr foley when we hire a new admin are they given like maybe just a quick run like if we had to hire an admin mid year this year is there a way that we can give them like a quick you know i know it won't be a three day onboarding process but a quick run through of this um so then they can like just something to think about in the future some way to onboard them at least so they know how
079to log on to canvas where this is how it's all going to show up for them i and and vice president wilson i think one of the nice things too being that this is a living breathing document once upon a time it would have been oh i need to go back and copy the agenda for you oh i need to help find these documents for you now everybody knows where to go in the most recent form because even administrators had been here a long time ago i don't know how to do that i need to show me where where's the where's the how-to on that and so we're going let's add it to the handbook so now we have a one-stop place to go that will be easier to do a quick overview on board
080and make sure everyone always has access to the most recent information and we can continue to add sections that we need to as the year evolves i mean one of the things we have learned is that um like life happens when you're busy making other plans and then you need new resources to address whatever came up and this would be the place that we would put that thank you are there any other questions i just wanted to comment um i love that this is an organic and intentional um meetings of of the administration because you're going to find these words these are not new words but you find them in classrooms they're in the syllabus or on the walls and we expect the same thing of our students and and it's just been said for
081years but and you guys just didn't read a book and say these are the things we should focus on you came together and then you know you use the word accountability and that is scary and it's good to hear that word from the administration and then i've i've you know through trainings and i you know we've used accountability and ownership you know we've gone back and forth and that's what it is so it's going to be good for your staff and your students and the parents to see the amount of work in in the coming together for this this is fantastic thank you for your time thank you and doing that everybody we are blessed with an amazing leadership team and took the team and coming together even new members of our team um to
082start officially in july helping to build something to turn around and train train with but then as as a foundational part that we'll build with them on so i i think that we have such positive things in our leadership team and i'm proud of them all so thank you for your positive feedback to our entire team because this took an entire team and we're proud of them thank you again um we're going to move on to item 7.6 and we have a bond update and i would assume from mr moore thank you vice president wilson members of the board i've lost track what update we are on for the bond but uh yeah we are bringing a informational update to you um and just to remind you the governing board that after the board voted
083to authorize the resolution for the bond um the district enters into these election guidelines that i'm going to go over today um and so when i'm going over these these are guidelines that we are going to be following up into the election so arizona law states specifically statute 15 511 prohibits persons acting on behalf of a school district from using or spending district resources including the use of expenditure of monies accounts credit facilities vehicles postage telecommunication community computer hardware software web pages personnel equipment materials buildings or any other thing of value of the school district for the purpose of influence the outcome of the election so in essence we need to communicate in a manner that is impartial and neutral as district officials whether that be the governing board administration or school district employees teachers
084custodial staff etc next slide um so there are some things that we can do as district officials um so some of the prohibited or permitted activities excuse me we can distribute informational reports as we're doing today um with factual information concerning the election we can respond to questions about ballot measures and the content that's neutral and factual and manner district officials including governing board and administration can act in a private capacity on their own time um using the orange owned resources um and pacs political political action communities advocating for or against the proposed bond we also permitted to place campaign signs on private vehicles permitting that they're not parked on district properly permanently okay prohibited activities um pretty much everything above and beyond what i just mentioned um again we cannot spend or use district
085money accounts credit equipment on anything to influence the outcome of this election as acting as a district official we cannot use students as messengers of election information in any way we can't not use the authority of your position to influence the vote or any subordinate employee and we can't place campaign signs banner stickers on district property um what we have done and what we've worked with with the pr team and they've done a great job is we've done our best to get as much information out to our public as possible we have utilized our website and our pr team has created this lovely one-page handout that kind of really just highlights um the major points of our proposed bond and i think dr foley is going to i'm going to take over walk us through
086our website if you will transition back to our website thank you so one of the things you'll notice we're on our home page and it's a little delayed here but is it showing on your screens okay good it's a little delayed here on mine um one of the things that you'll notice is that this is we are no longer covet capital here this used to be the uh where all of our our information was for covid one of the things we will show is that those are all still down here but right now our our highlight here is our bond information and so one of the things the pr team teresa and her team have done a beautiful job is putting together some factual information with these tabs over here created some wonderful information about
087higley with some fast facts all factual with additional information so what you can see here we have a lot of information um about this with background information you'll notice too that we have road shows coming up and one of the things that we'll be doing is also creating a video version of the road show so if you can't road show with us what is shared at the roadshow will be videoed in here as well but again you'll notice that anything you'd want to know we have tried to capture everything here on this website and so her team theresa and her team have done a really nice job and again it is right home on our website right there in that middle section if you want just the one page fact sheet they did a beautiful
088job getting a lot of information on that we will send board members we'll send you invites to those road shows if you're able to join us great if not you at least have them on your calendar so that you know when they are but again more info there's lots of information here for anyone who would like to look at that could there be a road roadshow after the ballots go out because the ballots go out i think on october 6th sorry for not asking this beforehand i've just realized that the ballots go out on the sixth so some people may not even be aware we're putting a bond on until they get their ballot so is there any way you could think about possibly doing a road show after that bond that they get the
089physical piece of paper in the mail that doesn't have to be answered we can certainly look into that let me translate so the bond roadshow dates as dr finally went over um right now there hasn't been much um requests for information to the district office at least not of what has faltered down to administration um but if there is that large request we can certainly look at um bringing another roadshow date after that ballot is published um in that october time frame um i think that just might be just realizing that the ballot didn't go out until october 6th and i only realized it right now as i'm sitting here and all of our all of those road shows so a lot of parents a lot of community members may not even realize until you
090know they get back from that fall break because we do have that two week fall break that i believe falls right in that same time frame that that may they may not even realize that there's going to be a bond until they get back from fall break and open up the mail and realize hey there's a bond so let me yeah so the intention of the the september roadshow dates is this is an all mail-in election so as soon as they get that back there's no going into the the voter pamphlets typically in an all mail an election once you get the pa the voter uh pamphlet you're going to vote um so the intention was to get out there early prior to those voters receiving that mail-in election pamphlet and and really get the
091information out to those community members staff um the individuals that we have not been able to reach at least give them an opportunity to hear what our proposal includes again our website is fully active and we're constantly adding information to that website but these three dates there you know myself and i believe dr foley and dr fowler will be there and we'll have a informational powerpoint and we'll be taking questions again we can we'll answer as factual and as neutral as we can but those are the dates in which we have established right now but yet we will look into whether we do get an increase of um questions and concern we will look at adding an october election thank you just real fast i think to her point though you might not get the
092questions until after because there's going to be people that don't even look at it or realize or pay attention you'll have the half that send it in right away and then you'll have the other half they're like what is this so it's just something that i think you might not get the questions beforehand to know yeah but just a thought yeah we'll definitely look at adding that october an additional road trip date can you still watch um or view website traffic so after ballots can you go it click in there and see if like all of a sudden there's a bunch of hits to the website that might you might be like okay we're getting more interest and maybe we need to start considering i don't know that's how you do your job and to
093your that's a yes we can be monitoring that and to the point too you know you had asked about can we make sure that we put the information and we also identified in our when we started talking oh you can't see it on my screen yet but in that first one says bond presentations it talks about the summarized packet and our reviews and it has the videos of us talking about it as well there we go this was something you had talked about at our previous meeting is can we be sure to have this information there and we do also have it here too and yes we can monitor it um but i i i hear the thought and think it's a good idea about potentially adding that date which we can of course easily
094add we will also record what the road show is about so that we can put it here as well so that if you couldn't attend even if we had an additional date and couldn't attend but wanted to know you could get the same information dr foley on that um the one page fact sheet is that going to be a mailer out to the community of higley if that pack helps support it because we can't fund it because of um will you be using this as long as the pack funds it so we'll have to worry about the pack we'll have to talk with them about helping like like provide those that would be an event too that people could pick up you know so that we're not making the copies and trying to influence the
095election so we're trying to how do we get the word out within the realm of how we can legally get the word out right and i and i always bring up my little trilogy friends to make sure that they they are and we have the name of the individual one of the things is they may not want to come to us but they like for us to share the information so we've been in consultation with who we need to talk to that's a great idea i know they've always been very supportive of us in other ways so i think that's a great yes they vote one note on that fact sheet board member taylor is that all employees will have that um as either part of their their welcome back or i know principals have
096talked about um being able to hand that out um and so we haven't made that available to them so a few other dates um like you mentioned vice president wilson the october 6 is the ballots ready for mailing the last day to register to vote is october 4th and again this is an all mail-in election [Music] after october 6 the district will be hosting a election dropbox so if you were to drop off your ballot it will be up in the front office and then the dates of october 25th through november 2nd the district will also be a host for replacement ballots so if you were to lose your ballot in the mail or never received a ballot or got eaten by a dog or your dog ate your ballot um we would we'd be
097able to replace that ballot here um and then of course november 2nd is election day so after that all board members are will receive election results from the maricopa county elections office as well as district administration and that will be dr foley in our front offices are there voter registration forms still i know at one point that we used to carry for new residents of our area i know that obviously north of our district is growing and a lot of changing addresses so i know that having those voter registrations maybe in that front office area of those schools might be helpful um because those tend to be the people who need to vote thank you for that reminder so we can look into yeah and maybe have some here as well at the district office
098when people are registering their kiddos coming in possibly the next couple weeks it might just be a good way to get them that information that they might need thank you and then lastly there's been one pro political action committee identified and there's no um con committees out there but their information is up here if you're interested in being a part of that committee and that is all i have does anyone have any questions for our 18th uh bond update we should really have counted that's pretty funny on how many bond updates we've had [Laughter] president reece do you have anything to add no i'm all good thank you thank you thank you mr moore all right we have some action items that we need to attend to item 8.1 i move that we approve the
099august payment of the longevity pay for the 2020 2021 school year in the amount listed for the years of service totaling 15 750 any questions or comments all those in favor aye aye aye did i get everybody's eye tiffany okay that carries five zero moving on to 8.2 i move that the governing board ratifies the 2021-2022 member member thank you of understanding between higley unified school district and higley education association any questions or comments all those in favor aye aye [Music] aye motion carries five zero nine point one any future agenda items we have a little list going but we can always add more are we all set board member anderson no oh okay right um and then 10.1 is our governing board initiatives that we've always had we can keep and then 11.1 i
100move that we adjourn all those in favor aye aye aye that motion carries five zero good night everyone and had good luck on the first day of school [Music] yay okay you