001good morning we're going to go ahead and call this meeting to order dr foley roll call president reese members of the board please let the records show that four board members are present thank you i know mrs schultz is out of town she will be joining us for executive session um but due to connectivity issues she won't be able to join us for this portion of our meeting all right we're going to have a moment of silence followed by the pledge of allegiance all right i move that we approve the agenda as it's presented second any questions or comments regarding the agenda all those in favor aye aye that motion carries 4-0 dr foley the superintendent's report please president reese members of the board excited to actually start today's a superintendent report no so normally
002this time we have celebrations of students um but we're going to start with another celebration so one of our colleagues um had an opportunity to take his lovely beautiful bride um so on june 3rd um tyler moore if you would switch pictures thank you uh so we want to start with a congratulations to tyler and haley [Applause] so this when he came back we were so excited to see pictures pictures so this is his very favorite one but he also has this beautiful bride so we want to show you the next picture so you can see her cute little face whoops and so here is haley and tyler so they we we are so happy and we congratulate him and his wife on their their what so that is a celebration we had to share
003with you um and we were so happy he came back so upcoming events so while the summer has has started as you know we are while our schedule has adapted to four 10-hour days we are still working we have lots going on and you can see we have meetings coming up we have another board meeting this month and then also in july and then we're preparing for the first day of school as you know we are very busily preparing for next school year and are excited about the next school year and the work that we are doing from admin retreat to updated beginning of the year stuff it's exciting to to be preparing for a more normal school year which is a true blessing for all of us so those are our upcoming events and
004that concludes the superintendent's report thank you and congratulations mr moore looked like it was beautiful all right we're going to go on to board comments i know that towards the end of the year we had lots of events lots of award ceremonies um our graduation and i just want to thank everyone who had a part in graduation it's been several years since we've hosted our own graduations and um they did a fabulous job with setting it all up and tearing it down and setting it up and um they it was it was amazing it was great to have an in-person graduation and see the excitement on all of our graduate spaces that they could attend so we i know as a board we're very busy with awards and graduations so um thank you to everyone
005who put in the time for that president reese mrs wilson i just want to also highlight the htap program they had their graduation on the wednesday of williamsfield graduation and that was just such a special like intimate gathering of those kiddos and just to award them and they just did a great job and also all the kindergarten presentations and i know it's not a graduation it's a promotion so kindergarten promotions i got to attend and also the clap outs for sixth grade moving up i didn't get to attend any of the middle school clap outs but i heard they were wonderful as well and then all the music performances that we also got to attend um a couple weeks ago they were all fantastic and i thank all those teachers who spent the extra time
006to make those presentations happen because it is extra time to their day and it's exhausting for those kid for those teachers so thank you so much for all that time perfect any other board comments all right mrs reach any request to speak okay so we'll move on to our consent i move that we approve the consent as it's presented second any questions or comments regarding our consent agenda items all right all those in favor aye aye aye that motion carries four zero all right we're going to go on to our information items and we are going to start with our monthly governing report for our mno financial report anyone have any questions for our financial report for april well all right thank you for our um our finance folks who continue to have everything spelled
007out for us and making sure that we're on track for what we're supposed to be so we appreciate that thank you all right then we're going to go on to 7.2 which is our support services summer projects presentations uh dr fowler president reese members of the board uh thank you for the opportunity to share our summer projects um just prior to getting into the presentation i wanted to just share um in an earlier draft you may have seen a slide titled athletic projects i did remove that slide a couple reasons first of all i've related the field repair i'm still reviewing a few of the quotes and making a determination regarding budget capacity before i bring it back to the board and the second item related to the bleachers it's requiring an rfp and so
008that will be coming back for your approval um as well so just so you know if that was missing i pulled it out because we're still working on that a little bit so moving on to the the projects some of the summer maintenance projects wanted to bring to your attention a highlight on that first slide advance that for me um we are um embarking on some some parking lot repair and it's going to vary from site depending on what the needs are we have some sites that have some some extensive needs and others that may just require the lines being repainted but we we've assessed each of those parking lots and so they will all get attention that it'll the level of attention will vary based on their condition so you'll see that uh happening
009here beginning soon um centennial we are um moving forward in july with a a re-painting of that whole campus and it's it's um we're excited for that and then um we're finally going to be able to replace the district marquee um if you've looked at that and like oh boy that looks snug so great we agree and so we're going to get that refreshed and replaced here coming up this summer um the next slide um a lot of our our district crews are are working full full speed ahead and we've got just some items that we're i'm highlighting here um this isn't all that they're doing but just to highlight some things um we have a kind of a a space that's in between the 700 building and and the higley center for performing arts
010that has some rock has been added and some some you know it's an in-between space there and so that's been worked on at higley high there's a number of areas um that we're working on just to improve uh grounds wise for aesthetics um filling in places where there's rock missing we're working on tree replacement and also some courtyard improvements that's that's in the works district wide additional gravel fill in some new trees and bushes we've had some irrigation adjustments that we're doing and and that's going on throughout the district and then coronado specifically we're uh adding some grass in the kinder plate playground area next slide uh safety and security we we continue to uh to work on safety and security and as as you know i brought to the board a couple sites where
011he had brought some cameras we're working closely with the school principals at each of these sites determining the locations where there's high traffic areas and trying to get as much coverage as possible that's going to continue um in july with higley and waynesville as there are some additional camera placements and additional coverage that we're looking at there also at cortina we're making some adjustments to the sidewalk where they enter campus and to provide some extra security and a space for for students to access the campus safely also at adding a sidewalk from the bus loop to a special ed classroom to allow for easy transition from the sped bus into the classroom and then at coronado some sidewalk repairs between the staff and student parking lots and then just that final slide just to highlight
012um some of the things that our our skilled maintenance and grounds are doing we're required through the sfb to perform preventative maintenance and uh it's a pretty extensive list um in fact it's one of the reasons why we've been able to to continue to work so well with the sfb um if you don't stay up with your preventative maintenance lists you're not eligible for putting in for the brgs and so it's an important piece that we follow through with and uh in the areas of hvac plumbing electrical and fire systems and so those those um uh preventive maintenance projects are ongoing and then we also get support from the platform and at each of the campuses to complete that and then our grounds crew that are working hard on weed control aerating tree trimming fertilizing
013and then the playground maintenance that that uh involves repair and replacement and then just the annual replacement of and tilling of sand and or replacing uh chips um wood ships um district-wide so that's that's ongoing as well i'll answer any questions at this time i have president every quick question sorry to catch you off guard with a couple questions um as far as it goes for a lot of these elementary schools or neighborhoods where high traffic is and there's always a lot of rock in between the school in that one lane or two lane road is that a city conversation you have to have to add like a poland lane to help get the cars off the side and enable more foot bike and car traffic and flow yes and um it would be with
014the town we have a really good relationship with the town of gilbert and actually josh crosby helps a lot with crosswalks and so it would really be a communication with them if it's adding crosswalks we work directly through their traffic department and but if it's if it's adding um a deceleration lane that would be something that would require adjacent ways finding in something that we'd have to look at specifically so we're certainly willing to look at and and if you know back a couple years ago we did extensive renovations at chaparral to their ingress and egress and and it's took a little bit time for parents to adjust to that um but um we're certainly open to um any adjustments as needed um and we'll i'll take the board's direction on those just a yearly
015frustration it hits every single year in the social media parts uh second question for shade over playgrounds um is that something that has to be fundraised through you know the school ptos or anything like that is that something that we can add on and ask for traditionally the pto and especially with the limited budget that we've had that ptos have been the the source for for that you know moving forward as as we look at the the new funding sources and ability that um certainly that's a discussion that we could have have uh with sites but typically um especially the last number of years that's that's typically been been entered in with ptos the part where the district comes into play is um often we've had insurance related issues um with monsoon season that those
016some of those get damaged and so that's when our district insurance will step in and we've replaced a number of canopies um with with uh with our insurance but um traditionally our ptos have helped support those all right thank you yes any other questions nope all right well thank you to you and your staff i know summertime is a busy time and time to get a lot of things done because we don't have kids on campus but it's such a short amount of time so i know you guys um work really hard at trying to get all that knocked out as quickly as you can so we appreciate all the work they're doing thank you so much for your support and i'll i'll share that with with with the crews as well and one quick
017note i know that it's hard to get materials right now so i really appreciate um our district really working um we a few weeks back in the superintendent's report it kept saying like oh we need this for this item oh it's back ordered oh this item oh we're expecting it in august so i appreciate them understanding constraints of construction right now and i appreciate the hard work that they're putting in to make it work possibly with what they have thank you welcome thank you all right then we're going to go on to our action items and i move that we approve to adopt a resolution for the issuance and sale of general obligation bonds in the amount not to exceed 95 000 million sorry million 95 million second i know it was like wow all
018right mr gad is this one yours if you just want to quickly go over the highlights sure be happy too good morning board president members of the board well we arrived with the date that we had in our budget calendar for a long time and this resolution would authorize the holy number special election on november 2nd containing approval of a 95 million dollar proposed bond and those details as you know have been reviewed with you on several occasions so there's not really much more than i can say the work now is involved with county elections with pro statements uh one of which will be authored by the board and we'll be back to you not too damn not too distant future before i um conclude and jim gill from chris rosenfeld is here if you
019have any questions for bond council i'm sure he's i'm sure he's willing and ready to answer those so with that madam president i recommend approval of the agenda thank you and thank you for coming you didn't mention the election so um i'd just like you to amend the motion to make it clear that you're calling for a bond election to be held on november 2nd 2021 if successful we'll get to a bond issue but we'd look the the the resolution before you was calling for that bond election perfect then i will go ahead and amend my motion that we adopt the resolution that will call for a special election um on november 2nd great thank you 2021 just to clear second okay all right and then just do i need to read the resolution okay
020it is pages so um we have had several conversations regarding a bond election we've had an executive session regarding a bond election and and have had counsel and and been advised um mr gad and mr moore have presented many opportunities and um information our if we were to call for this bond what that money would be used for um it would also approval of the adoption we would have several public hearings so people can understand and have questions and ask and um all of all of the good stuff that goes with bond anyone have any questions or concerns i have one quick question um when will when do you anticipate starting the community q a's and will you do anything like videos on the website just to make it completely yeah it will be on
021the website and as the board pressures mentioned there will be scheduled public hearings primarily in the month of september so that just before that mail-in ballot goes out the community has a very good understanding of what that ballot question is all about so we'll we'll have lots of different activities occurring between now and november 2nd most of which will occur between now and the end of september is likely president reece board member board member anderson that was a very good question because once this if this is approved what happens as we begin operation what can um preparing for this and then what we do is have professional development even for our administrators on what you can and what you legally cannot do in in in an election we also will then have community forums there
022will be scheduled events where we come and do a few road shows if you will that talk about the proposed proposal of the bond and what the the money would be used for and and that way people can answer ask and answer factual questions so this is step one and then we begin a process there's some of it very formulaic and then others are scheduled of course we would keep you updated and we will be publicly sharing the dates the times the processes the do's the don'ts so that everyone is aware of all things now and that are part of this process moving forward and just a quick note that this election will be a total mail-in ballot election there will not be election sites that all voting for our bond in november would be
023a total mail-in ballot yes that's correct also the member any members of the community that may be watching can go back and watch all of our old videos where it explained uh what we would be using the money for and what was kind of proposed back so if you're watching online today feel free to go back to those previous youtube videos and look and see and watch those slides we also intend to have some flyers at each school out on the table factual information about the bond the the public hearings that we're going to have it's going to be reflective of what the board has already seen in that bond study packet all right and dr foley if someone in our community is interested in participating in the pac because the school district is we
024are not allowed to election year or we can provide factual information but if someone wants to help support the district in trying to get our bond passed who would they contact they can reach out to my office they can reach out to mr moore's office and we will happily put them in contact with individuals and provide the factual information perfect president ruiz mrs keller um just a little suggestion to as we think about this in the future one of our biggest communities of voters is our trilogy community so i want to make sure we definitely plan an event at their facility directly i would love that just because i know they we've had so much beautiful support from them in the past in certain um you know charitable contributions that they've made and i just
025want them to be all very well informed since they may probably don't have kids in our district but are a big part of our district president's board member taylor thank you for that point in fact we have a direct contact there so once once this is is a legitimate thing to contact them about we would work with the scheduling of the roadshow and just as uh mr gad shared our our public forum will be a condensed version of you had bond study one two and three they sort of rhymed we'll have a version of that that would be for public information for comment for question and obviously the approved um factual information that we can share um but you know again we look forward to getting those scheduled and and published and and out there
026so that people have the opportunity to come learn and listen and ask questions perfect any other comments yes anderson um jill brought up a good point about revisiting the the youtube videos and previous board meetings is there any way that we can help the community out by saying which board meetings that this information is at instead of them having to dig and go through hours of board meetings to find um where the conversations occurred or where the or just even reintroduce the powerpoints that's just a recommendation you guys do a great job i'm sure you thought of it um president recent board member anderson we have no problem putting that on the factual information we can even link to the actual video the actual board meeting where the agenda was with where where it's discussed
027in the meeting so good suggestion board member anderson we can also do a spot on our website for the this bond this bond 2021 just a designated landing page um where you can find all the information you know we can work with teresa on on establishing that web page which would be um just a landing page if you want to know anything or anything about our proposed bond you can go to the website too all right and mr gad or mr moore either one you can help out i apologize i don't remember the exact percentage we are we have a larger bonding capacity than what we're asking for so i just want to make that clear where we're not requesting a bond for our entire capacity that's correct that's correct okay it's we've gone through
028to determine what our needs are what we what we need what how we're going to spend this and everything and that's how we've determined this amount that we're not trying to exercise our entire bond capacity we'll make that clear okay yeah president reese we are using approximately 80 of our total bonding capacity so we're well within our um bonding capacity limit so this is a conservative proposal and you know as we talked about tax rates before it's not drastically affecting our tax rates relatively keeping them flat for the years continuing so thank you it goes back to what this administration's been working on and being very intentional looking at our needs and what we need to take care of and being intentional of what what we're asking for so thank you all right if we
029don't have any other questions or comments all those in favor aye okay sorry i didn't hear mrs anderson all right so that motion carries 4-0 thank you all right so then we're going to go on to 8.2 and i move that the board approved the proposed 2021-2022 budgets for advertisement second any questions or comments regarding the expenditure budget again we've we've received so much information and and you guys have presented um so much to us and helped educate us um it makes it so we don't have questions because you guys have been so thorough so we appreciate that is there anything you'd like to add we must have done a good job any other questions or comments nope all those in favor aye aye that motion carries 4-0 all right so we're going to go
030on to 8.3 and i move that we approve the disbursement of results-based funding as it is presented and second dr foley who has this one president reece members of the governing board um i do if you have any specific questions mrs martens i was just wondering um did we have how did we determine these numbers and how was that was it with a committee or how did we go ahead and go forward with that board member for being vice president wilson um yes so last year at the end probably about april may there was a committee i would say it was probably 30 to 40 individuals representative of at least one individual from each site um it's actually a continuum of a committee that was developed the prior year in which we identified and went
031through a lot of different scenarios and talked about situations in which we could distribute the money and how it could be distributed where it could be distributed not to disqualifying schools but to all schools within the district so we took that same formula we reassessed it last year in may and decided that we would continue it and with everything else that's going on with dr foley and cabinet and so many other priorities that we've had we decided that this year we would follow that same model and then next year we would reconvene a committee to then discuss how we might look to distribute that money in the future mrs martins and every year we're told it's not going to exist next year and then it comes back and then it's going to be you have
032to use it this way or that way and so every year there's something that's tied to it that has changed except for maybe this year so it's nice that we could just follow the same process as as last year but i do understand that probably next year there's going to be something tied differently to it and again it's not i've said this before every year this is not my favorite funding i think it's just unfair in many ways but i like the way that higley has chosen to disperse it to everybody because i believe it could really divide and in this manner i believe it helps to unite our district and everybody gets a little piece of the hard work that everybody does in this district and so um again not my favorite funding but
033thank you for all you've done in the past couple years i've sat in on the committee meetings and it's it's just not been fun not one bit thank you board member kayla just a note that the district received eight hundred and twenty nine thousand three hundred and eighty two dollars and thirty cents that's a result of our 2018-2019 easy merit scores so just as a lot of things we're several years we're receiving funding now for something that occurred several years ago so um and like mrs kaler said something's gonna change and so thank you for discussing that with our committee and um choosing to disperse and use the same formula the way we did last year so i appreciate that mrs wilson i'm i am really thankful that we do give a little peace to
034everyone um not just the people who you know maybe have it at the tail end um i echo mrs kaler sediment with not enjoying this it could divide us and we're choosing to unite us in a way so i do think that that helps so thank you for all the hard work because it can be a i'm sure a very difficult process thank you vice president wilson any other questions or comments all those in favor aye aye aye not motion carries four zero all right so we will quickly cover any future agenda items we have an update coming in june for our higley virtual academy that's going to be very important as well as our return to school protocols and mitigation strategies um does anyone have anything else they want to add that's not on
035our list okay perfect well at this moment i moved that we moved to executive session to discuss the acting superintendent's progress toward 2020 2021 district goals pursuant to ars 38-431.381 second any other questions or comments all those in favor aye all right we will recess to go into executive session [Music] all right we're going to go ahead and resume in our regular session [Music] we will go on to our last action item and i move that sorry my ipad changed can i i move that we approve the distribution of the 2020 2021 performance pay for the acting superintendent based on meeting actually i'm just going to rephrase that based on exceeding progress toward the identified goals second we had a lot of conversation and dr foley i just want to say thank you um the
036board feels you have done an excellent job through the 2020 2021 school year as our acting superintendent and navigating our district through this past year so um it was a very positive conversation and we appreciate you so so much president reece mrs kaler i just want to echo those sentiments i know that um we were under a lot of scrutiny in the decision that this board made just a tad over a year ago and again i like that you took away our on based on meeting because you were exceeding in everything you have done so far for our district and so thank you very very much any other comments yes thank you thank you for all that you've done and thank you for leading this district and creating great teams done very very well very
037happy to have you i think i should follow up with a ditto i feel like that's the best perfect all right all those in favor aye i that motion carries 4-0 and just for the record mrs schultz did attend our executive session and participated in the conversation um but was unable to rejoin us back in regular session but just for the record mrs schultz was there during our executive session via phone and participated all right congratulations thank you and with that i move that we adjourn second all right all those in favor aye aye have a good day you