001good evening i'm going to go ahead and call this meeting to order dr foley roll call good evening president reese and members of the governing board let the records show that all members are present thank you we're going to go ahead and have a moment of silence followed by the pledge of allegiance and if we can just keep the student teachers the students teachers and family of the student that we lost yesterday in our thoughts and prayers please all right we're going to go on to approval of the agenda i move that we approve the agenda as it's presented second any questions or comments regarding the agenda all those in favor motion carries 5-0 dr foley the superintendent's report president reese members of the board we begin tonight with our favorite part of the superintendent
002report which is our acknowledgments of our points of pride so tonight we're going to have two schools we have two schools here we'll start first with chaparral and then with hta and what will happen is that our administration will come up to the front of the room and they will invite each individual who we're going to recognize up one at a time and so when we when we have you come up the administration will share about you and then we will have a picture taken with you so that our governing board members will stand we'll take a picture so that we can highlight you on the website as well and this way we can honor and acknowledge you with careful uh mitigation strategies as well so tonight we're going to start with chaparral we have
003the sharks in the house and we have mrs hanson mr pepper and miss day who are joining us to celebrate our amazing employees student and volunteer all right good evening madam president members of the board it is a great honor to be here this evening to celebrate our chaparral points of pride all right let us begin with a very special they're all very special person mrs penny montes come on up penny all right mrs montez is currently teaching fourth grade english language arts and facilitates our student lighthouse team she incorporates new learning into her instruction and inspires her students to be the best scholars and leaders they can be mrs montez is creative hard-working and devoted to our students she goes the extra mile to make sure her students feel loved and are successful in
004addition she inspires students teachers and staff on our campus we are proud to have you [Applause] should we say who she brought with her tonight okay sorry they say your family makes you so i brought my family with me they are my support [Applause] okay next we have another very special guest this evening and i would like to call up our student and stugo president mr zach zerlini zachary all right we figured you'd like chocolate over flowers okay mr zach cerlini has been a student in our shark tank for seven years now throughout his time at chaparral zach has undergone numerous surgeries as soon as he can he returns to campus and his business as usual yes he is currently our student government president and an upstanding chaparral student leader both on campus and off
005zach inspires students teachers and staff in our shark tank every single day he comes to school with a smile on his face and he is often seen encouraging and supporting his fellow sharks zach is always thinking of ways to make sure all students are included and he always sees the good in every situation he is such an amazing positive role model for many and he has been showcased on fox sports for his work in the miracle league of arizona you are truly a gem zach we appreciate you [Applause] now can you guys hear me okay i brought my three other brothers and sisters and my mom and my dad [Applause] okay okay all right and i have the honor of introducing our classified points of pride winner miss emily parker [Applause] we'll wait on that
006we'll give it to her last so miss parker has worn many hats on our campus over the past several years she's been a crossing guard lunch aid paraprofessional parent and emcee of our most recent jingle job she's dependable she arrives on campus uh early to ensure that crossing signs are placed correctly she steps into cover when extra supervision is needed without hesitation this year she has supported our students during support service learning supports our families with summer meals she is a super support on campus and she goes above and beyond for her school at all times so miss so miss parker doesn't get flowers i came in a couple months ago to a note on my desk that said i wouldn't even need a stop sign while wearing these bad boys so this one's for
007you you can go ahead and open it up for us me on coveralls for you thank you yeah she'll be out uh tomorrow morning at fry and shaft so swing on by you'll get to see the pants in action [Applause] all right one more so our volunteer is miss [Applause] fennell miss fennel is part of our shark tank she is one of our highly regarded and respected substitute teachers and parent volunteers we have certainly utilized her this year for school miss fennell is so positive she's willing to take on any task grade level or job with a smile and just has a positive attitude our teachers appreciate her flexibility and feel comfortable leaving students in her hands we are lucky to have miss finnell in our shark [Applause] tank hmm [Applause] and i i apologize
008i forgot miss parker's got her three children back there and her wonderful husband [Applause] and i have my lovely two little girlies here who are proud chaparral sharks thank you thank you we will now invite up mrs bacon and miss garland we are so excited to be here tonight to honor four very special people that contribute endlessly to our campus and so we're going to start with our teacher ms garland's going to introduce good evening tonight i would like to recognize joanna eau claire as our certified representative for points of pride mrs eau claire goes above and beyond to serve our students and staff at hta when we were presented with the opportunity to pivot with our instructional delivery processes and methods to accommodate online learning in the online learning environment last year mrs eau
009claire stepped up to offer support to our staff and along and another along with another teacher or leader on our campus she quickly immersed herself in the canvas online platform attended professional development and made herself ready to support our campus with training troubleshooting and support for this we are incredibly grateful to uh joanna eau claire [Applause] thank you very much i brought my husband john and my kindergartner my hta kindergartner decker wow next none of us ever thought we would be facing the pandemic that we're in right now and and health aids on our campuses are incredibly valuable but this year more than ever they've had to step up and learn a new normal and work harder than they've ever worked before so kristin ramos is our health aide at our school and we are
010incredibly grateful for her come on up can often be seen running up and down the halls with her ppe on but keeping us all safe but um wow being a health aide in elementary school has never been easy but this year added a whole nother layer of complexity kristin takes care of each and every person on our campus with genuine love and support she is detail-oriented and thorough and takes her responsibility very seriously she takes time to answer all questions with dignity patience and respect we are so lucky to have her as part of our family [Applause] tonight i brought with me my mom my stepdad and my husband who are an amazing support system and always there for me ready now i'd like to recognize our student representative cayden cleveland come on up please
011kaden is new to our school this year and being a new student um as a sixth grader is never easy but that didn't stop caden from becoming immediately involved and showing his teachers and his classmates all he has to offer his teachers report that cayden consistently exceeds all their expectations especially in math he can offer often be seen helping other students who are in need he is responsible and courteous showing a great deal of respect for his peers and teachers he shows great leadership integrity and accountability we are so glad he chose hta [Applause] so i brought my my mom my dad and my two little sisters plus my grandma who's basically my second [Applause] mom [Applause] and last but not least this special lady on our campus has served us for many years and
012it's nice to get the chance to recognize her melissa shanis would you come up so this deserving parent has served our school she was on our pto board um and this year she's continued to be of service even though serving as a parent volunteer looks very very different knowing that there's a strong desire for all students in the classroom to have their very own set of supplies to minimize the need for student staff to share those items melissa has been very generous in keeping our classroom teachers supplied with school supplies books emails with words of encouragement amazon deliveries from teacher wishlist and notes special notes to show her appreciation we are so grateful for her we're going to have her introduce her family her hta family i brought with me my husband randy my son
013vincent who's a fifth grader and my daughter vanessa who's a third grader and it's honestly because of them that i'm here and i think it's really important to to note that the kids are have become the the eyes and ears of these needs and will come home and casually mention that they observe something and so thank you very much for looking out for everyone [Applause] we want to thank our points of pride acknowledge our recipients and acknowledgement today we always let you know at this point you are welcome to stay if you would like but we also know you have busy evenings and plans so if you need to we always say that this is a you can leave at this time if you'd like [Music] thank you hello and then there is five so
014president reese members of the board to continue with the superintendent's report you have up our upcoming events i'd like to just take a moment and thank the governing board for the additional time and and uh days you dedicated to learning together with us as a team in the month of january we had in addition to meetings we had two saturday trainings and we appreciate you and your dedication to that time and then as you can see we have several meetings coming up in the next few few weeks here and of course we're entering into a long weekend and that is that concludes the superintendent's report thank you we will go on to board comments this time is set aside for any board members to [Music] share any events or make any acknowledgements mrs wilson president
015reese i just want to thank all the students who signed last wednesday i believe we had a great signing and a great turnout of our student athletes to sign for college and also um spelling bee and mrs richards and her great efforts to make the spelling bee happen for our kiddos and some of those words man i cannot spell so just thank you to the winner um mrs richards would have to remind me what his name was the over i'm not going to try to say it but thank you um thank you to this okay but thank you to that winner and the runner-up they were both great spellers so thank you anybody else all right we will go on to request to speak mrs reach any requests okay then we'll go on to our
016consent agenda i move that we approve our consent agenda as it is presented with 6.1 through 6.14 seconds any questions or comments regarding anything on our consent agenda all right all those in favor aye aye motion carries 5-0 president reece mrs kaler i just want to say thank you to um david delgado leo i'm not right but he donated to williamsfield a used kiln and that's a very generous gift to the school i also see that we got gifts from maricopa county health department but i look at those and think those are necessary i know they follow under our gifts um but uh shout out to mr del goddy i can't say that word to save my life so anyways nice gift perfect thank you for acknowledging that all right we're going to go on
017to our information items 7.1 our mno budget update and projection president reese members of the board tonight we have tonight the theme of tonight is a financial conversation and and as as mr gad and as mr moore prepared to present to you tonight's produce starting first with our m o conversation for the third time i just want to take a second and publicly thank the finance these two gentlemen the finance department and your executive team who've been working really hard to deeply research understand put together information so that we can continue to understand where we are financially to make important decisions and so uh these two gentlemen have been working really hard and we have learned a lot with them and and from them and so again tonight they have got additional information and so
018we will turn the floor over to to them thank you dr foley madam president members of the board this is our third review of the operational budget for next year still have a couple things to update but it basically is the same as we presented to you before we are headed for the march 10th board meeting to ask you to approve some salary schedules and contracts so that we can commit the staff and new staff to um aqua school district so with that i'm going to ask mr moore to go ahead and present the powerpoint thank you mr yad good evening president reese members of the board um like mr gad mentioned this is the third review of the mno budget projections so we'll make our way through so the highlights page a lot you'll
019see here is what we reviewed on the last board meeting we do have a few updated highlights starting with the first bullet point nothing has changed here we have received the total of 3.2 million in coveted relief funds that is as of today we know that sr2 is coming we still have not received a dollar amount from that we're estimating it at 2.6 million but we are anticipating ade the arizona department of education to give us a dollar amount in about mid-february so before that march 10th board meeting we hope to have a hard dollar amount for that esther 2 relief fund bullet point 2 we have passed our 100th day adm that was on january 15th and we have realized uh a little less than expected so 117 adm loss as you know before
020we're bringing about we're estimating about student loss so this is in our benefit as you'll see as we progress through the slides this evening and again i want to emphasize that in fiscal year 22 we are budgeting at the same student account that we are utilizing right now so any additional students that we bring into the district will be a benefit to the budget formula so again a very conservative number that we're using for fiscal year 22. bullet point three we're estimating three million in reduction for funding for online uh learning again this was not a decision based on funding when when the board or higgle unified made this decision but this is just a factor of the formula and how the state is funded we are monitoring potential legislation that will remove this 95
021percent online funding and fund it at 100 for fiscal year 21. that would be a one-time legislation change and we're monitoring that as it moves through legislation bullet point four we're implementing a phased plan to reduce excuse me to reduce the m o uh to capital transfer as we mentioned and as you'll see as we progress through this slide we have been budgeting a 4.4 million dollar transfer from mno to capital to pay down for that lease payment that lease obligation payment that we are obligated to pay uh number five we are budgeting no increase to current employee benefits this is more of a just a notation that you know we're not putting if there is any increase to benefits we are not putting that on the employee for next year so again the coveted
022relief grant breakdown not a lot of new information here we're still waiting on ade you can see the two grants that we have recognized this at year to date 2.6 million from the enrollment stabilization grant that was from the governor's office and we've recognized esser i guess this would be esser one and the amount of six hundred thousand and again we're still waiting on that sr2 amount to be handed to us from ade [Applause] so as we work through the projections there's not a lot of new information here i'm gonna be pretty brief with this this is the same numbers that we presented the last board meeting um i will highlight the online learning adjustment we are still budgeting for that even though there is legislation in place to possibly remove that so that would
023be a benefit to our budget if that legislation passes in the tune of three million dollars so as we progress to the next page you can see the transfer to capital reduction currently in the june of last year we budgeted six million dollars uh for that capital reduc um that capital transfer we are only going to budget are we only budgeting in a revision or may revision a 4.4 million dollar transfer so that's 1.6 million that will can recognize in our current year budget as you know in school districts we adopt a budget prior to the year in june and then we do a may revision on actual numbers off 100th day 8 and that's how the school district that's how the budget functions in arizona so you can see the jbl difference there of
0245.4 million that is the difference in the budgeted adopted budgeted numbers that we presented in june and then our revised numbers so that's the difference between the 90 million that we adopted in june of last year and then the revision that we plan on making in may so fiscal year 22 or school year 22. again um we are budgeting at the adm count uh at current year so any increase to this how this fund how this formula works you would increase that weighted student count and then you would take that by the base support level of the 44 100 and that would increase our base support level um so again if we recognize any student growth in 22 that formula will be adjusted accordingly at the time we do a revision one adjustment we have
025made since the last board meeting we were budgeting for an inflation of one percent the state has come out and notified us that it'll be about 1.2 so we have recognized that here in this formula and there's also a state adjustment to the base support level it was a function of the governor's budget in the tune of about 38 to the the base support level this was part of the 20 by 20 teacher state funding so as we go to the next page where that 5 million comes in play from the may revision is in that third line there the budget balance carry forward in that amount is that 5 million and our current year budget balance carry forward that gives us the 13 million and that's a 20 carry forward amount that plays an
026important role in our estimated budget projections as you work down the line there you can see our estimated jbl which is our our total budget limit of 104 million that number is significantly higher than our revised or anticipated revised jbl that we're going to do in may so that difference there is budget balance that the district can utilize as they see fit that difference is now 8.6 million we brought to you last board meeting uh difference that's an increase of about 860 000 and a lot of that is due to that inflation number coming from 1 to 1.2 and the additional base support level increase from the the 20 by 20 plan that's part of the state budget so again estimated fixed costs nothing has changed here we are estimating a 10 increase in insurance
027that is a very very safe number from what our talks have been with mom and our renewal rates we have also budgeted a potential property cash only workers comp change if that were to take place we have set aside additional fte and reclassification amounts in the tune of 500 000 and we are set asiding transfers to stipends to clear up some of that 20 by 20 um uh adjustment from the classroom site fund to mno and we also have a line there for projected salary increases this will go through in the next page but there's a total estimated fixed cost of 1.6 million that we can safely budget for for next year so this is the same projections that we brought to you before this is a one three and five percent [Music] projected salary
028increase that we proposed using with that 8.6 million dollars in budget balance carryforward you'll notice here um that we are still going to use utilizing the 7.7 jbl difference this is from the revision2 budget projections this is just to show because we those numbers aren't official yet this is just to show how conservative this these estimates are and how comfortable we are presenting these numbers so um if those numbers when those numbers pass in the state legislature we'll increase that 7.7 to 8.6 and you can you'll recognize that difference on that balance remaining what we also talked about and that we're not recognizing is the potential s or two money that we have not recognized in here again we're projecting at 2.6 million but we have not received ade's total dollar amount that dollar amount
029would again be added to the bottom of these balance remaining amounts so for example if you were to approve a one percent increase at the march 10th meeting you can take that 5.4 million would be our budget amounts carry forward for next year plus the potential s or two and then again there's also the distance learning adjustment too that's also um potentially going to pass in legislature so there's essentially 5.5 million in additional budget amounts carry forward out there that we can add to these numbers we're not putting this in there because that's not approved yet but we just want to show you and kind of verbalize those those numbers as we move through this budget process again um one thing i didn't mention at the last board meeting was supplementals are included in these
030dollar amounts so i know miss martens was looking at potentially increasing supplementals or taking a look at supplementals at that march 10th board meeting in addition to the base support to our teachers admin and classified with that i think jeff you want to touch on the calendar yeah the last page of the powerpoint and i might just you know summarize what mr moore has presented the the amount of money available especially for seller increases is very good because the district has not experienced a large decline in adm as some others have so that's really helped us stabilize this subject so we have the 1.1 percent from the inflation factor stable adm and one of the big ones that has contributed to our ability to have uh as high as a five percent is that the
031colored money continues to grow we haven't even contemplated esser 3 which is as you know as in [Music] it's us capital in terms of and we anticipate obviously that that's going to pass and then how much districts get from that so it just keeps getting larger and larger and it allows us to be more comfortable with what's projected here and so i just wanted to to mention that the march 10th well let me back up for a minute the february 24th i'm not sure if we can do that or not because we're waiting on clarity about esther 2 and sr3 sr2 could be here and we'll know the dollar amount for the for our district uh sr-3 will probably not be here so we'll keep you updated on that and so we may not do
032on february 24th the covet grant just because of the uncertainty although we are very optimistic that it's a fairly large sum and the i action item on march 10th is to move us ahead with getting in place contracts for next year and help with the recruiting function so that's basically it we will be discussing with you [Music] in the near future probably starting on april 7th some reflection of a possible bond election in the future it has different parts to it including the part that's related to the leases of two middle schools that's also a part of that discussion and then we will be potentially asking you for a approval of a call for a bond election on june the 9th so we have time we have april may to discuss the bond and what
033we have contained within it and plenty of time i think to answer any and all questions and then our public hearing to finalize next year's budget is scheduled for june 23rd so many president members of the board that's the presentation on the mno budget does anyone have any questions regarding the mno presentation thank you for being very thorough in letting us know we still have potential money coming but we're not putting that in our budget yet and so i can tell you what you've presented makes me a little more comfortable that you're watching out what's coming for our future and that we potentially even have more coming that we're not even counting on and that we're still being responsible and making sure that we have a cushion for whatever else may come our way so
034thank you with that we'll go on to 7.2 which is our first review of the 2021-2022 capital outlay budget as a president remember the board this is the ongoing annual capital budget that all districts receive based upon adm it's it can generally be counted on as long as the state does not have severe budget problems because you may recall that they have taken this budget down in the past to balance their own budget and and that final restoration of it taking it back up is scheduled for next fiscal year and so far it looks fairly good the governor has included it in his budget for next year no one is talking about the necessity to reduce their budget got a large rainy day fund you know things are fairly good so far at this point
035so we have used that and you'll see that in the highlights we've used that backdrop to propose to you what we have here this is a fairly detailed version of what we're intending to implement for next year we will have it on the calendar for you um i think we are planning on april uh seventh to ask you for some tentative approval and that tenant of approval is is just what it says it's not final it's tentative we can change it we wanted to accomplish a couple things one is we wanted to get furniture and equipment on order qualified to your final approval on june 9th and we wanted to move forward with some capital projects that earlier we start the more chance we have of having those improvements done by the start of the
036next school year so with that i'm going to turn it over to mr moore and he will present the powerpoint to you all right good evening president ruiz member of the board this budget's a little funner this is actually like things or and items but it's a little easier and fun for for some of our departments to take a look at because we're actually talking about physical tangible items that we're improving so some of the highlights like jeff mentioned um we are the the full restoration of the district additional assistance which is essentially the capital budget is expected to uh be finalized uh next year so we'll be funded at our full capital amount and i'll explain that as we move on this budget if we go to bullpoint2 has fun designated funding for curriculum
037and textbook adoptions or adoption i should say those are not cheap and you'll see the dollar amount that we have allocated for that for fiscal year 22. bullet point 3 this this capital budget does reduce the budget balance carry forward we do have a very healthy budget balance carry forward of 16 million that we're anticipating ending this year at this does reduce it to 8.6 million but you'll notice as we move through this that amount that 8.6 is 143 of our annual allocation our annual allocation is 6 million so we're still we're not depleting our capital fund we're still very secure in our budget balance and we have plenty of money to continue our capital plan over several years bullet point four this capital plan completes the one-to-one student-to-device ratio district-wide i.t i believe has
038a presentation coming up and a future board meeting that we'll go ahead and kind of outline how this plan has has been completed but just know there's funding in here to complete that plan next school year bullet point five this reduces the this plan reduces the amino transfer from 4.4 to 2.9 million we've talked about that in the mno budget you'll see how that adjustment affects the capital budget in this next proceeding slides bullet point six this budget allows for for the district to decentralize some of this furniture and equipment budgets down to the school level this gives these schools more flexibility in determining what needs are greater for them and and really like i said decentralizes that budget down to the school level giving them the power to purchase those items they see most
039need and the last bullet point there we'll pursue any sfb and e-rate funding when applicable this budget doesn't take into consideration any potential e-rate or sfb funding that may assist with some of these purchases and reduce our capital allocation or amount that we would expend towards some of these purchases so with that i'll provide a little context on the history and on on our budget balance carry forward and how it got to where it is and and where we plan on going so you'll see in the slide it provided the last five fiscal years of our ending budget balance in our capital budget this fund has continued to grow exponentially 24 million is four times the annual capital amount that this district would receive if fully funded granted there was some years in there that
040were recession-based funding so it was reduction funding but you can see the budget balance continued to grow if you look at the estimated 2122 bullet point this is where we are in this budget that we're presenting today we are anticipating a 24 million dollar ending balance at the end of the year and you'll see how we plan on spending some of that down to end at approximately 16 million going into school year 2023. so again we are planning on spending some of this money um but again we're being fiscally responsible and not depleting this fund 16 million again is almost three times uh our annual district additional assistance amount so almost three times our annual capital budget page four this is our this is going to be our guiding document here as we progress through
041the school year if you follow along at the top we'll go on the far left column you'll see page number so this document has several pages behind it that outline each one of these budgets you can follow as long as you see fit if you want to look at more research and we'll go through that as we progress the next column is our categories these are our major categories that we identified there's several subcategories in these but for a lar capital presentation these are the main points in which we'll be expanding your capital budget from going to the right you'll see our daa so this is what we're talking about this is our capital district additional assistance budget you'll see the folded number at the bottom the 24 960. that's our total budgeted amount that
042we plan on having for school year 2022. if you look right above that you'll see the carry forward amount for 22 23 that's 8.6 million we are setting aside a large carry forward to make sure this this capital plan can be sustained for several years we'll go into detail on some of these slides but i just want to address a couple more funding sources so you'll see adjacent ways there to the right of the daa we have a cash balance of 2.6 million in there that fund has historically been set aside i believe for a legal purpose but we have confirmed that we are clear of that and we can utilize that as it sees fit for construction projects um that have adjacent ways funding or adjacent ways pieces involved mr tyler wasn't the um
043the conversation of repaying the adjacent ways more like four million dollars wasn't that the conversation before saying that i'll let mr gatt answer that uh we've had some conversations recently with the state and as the board may be aware the auditor general provided a report to the attorney general's office a few weeks back nothing has occurred that they're at least willing to talk about but what they have said to me verbally is if you have adjacent ways money we think and you ever need to spend it we think you should proceed as long as the sfb board has approved it as an eligible adjacent waste expenditure and that's required of all districts if the expenditure amount is above 50 000 so what they're telling me is you know this is coming from several years back
044as you probably know they're telling me that we ought to proceed and if there's any change to that position then we'll deal with it um and so you know they're saying instead of counting your money every morning basically why don't you just proceed if you have a plan to spend it that you know and that's about as specific as they will get with that comment but it kind of tells you i think that that we're not going to likely experience a penalty with this we have to remember the basis of this money is property tax it is not state aid okay and so there's less interest because the state does not have a chunk of this in order to have us give it back so that's a difference uh as opposed to mmo or capital
045outlay so i'm you know i'm relatively confident not totally but relevantly constant confident with the discussion i had that uh the district will be fine they don't even said we don't even know what the repayment method could be since his property tax how do we even try to figure out who gets what uh especially since it was levied six seven years ago so the more you listen to that the more you get the feeling that you know it's just that something that we want to try to deal with even if they did i think that the district could pro i could probably show them that as a part of that construction amount lease amount there certainly was a lot of projects in there eligible for adjacent wages and we would get the pay request from
046the contractor to show them that if it gets to that point where we want proof that that money was spent on adjacent ways i'm i'm relatively sure we could provide that so that's an update for you on that subject then that last column there is our current bond we are anticipating a budget balance of 3.6 million a majority of that set aside for there's a small bus purchase in there and then you know the potential if we have any major project needs which we'll cover in these next slides so again this week we plan on having this as our guiding document for 2022 um and then any expenditures we propose to bring to you from our capital plan we will outline which budget this will come from um so you guys have a clear indication
047of what we're bringing to you and and what we project presented to you so the the first line this is our kind of contingency amounts um you'll see a small amount for for capital um again mr gat just went over the adjacent ways fund this is only we'll only touch this if we have eligible adjacent ways projects in fiscal year 22 my current bond we have a contingency amount of 1.8 million set aside again we haven't identified any major projects for 22 yet and we'll only touch that when we have a plan there we have an allocated amount of 1.5 million in capital if we do not use this this goes back to the budget balance and again ensures that we have sufficient capital funding for years to come we do have a building lease
048obligation in there as you all know for 4.4 million and that is funded from the capital budget [Applause] like i mentioned in the highlights the the classroom technology budget has a 1.7 million dollar allocation to complete that one-to-one student ratio you can see the four schools there left remaining to get the one-to-one student devices within that technology budget there's also a district-wide technology these are our annual software renewals our licenses microsoft office our financial software this does not include canvas we'll we'll touch on canvas a little later on that's part of the education budget safety and security there's a small amount there to start replacing some of our our or adding new cameras to some of our schools with the current climate some of the break-ins we hope this will help address some of those
049issues can i ask which schools will be getting these i believe dr fowler is working on a plan to identify those schools but president um vice president wilson we've had we have three schools right now currently that um we're working on installing some cameras ones that we've traditionally had some issues with in fact in the last few weeks um so that would be cortina coronado and san tan but that budget actually allows for cameras additional cameras at all of our campuses and so so work i'm currently working on those three schools you know you know by spring soon on those three but then that that budget would allow for additional cameras at all of our campuses um so good question thank you support services they're obviously a major part of the our capital needs of
050the school district we have 1.7 million set aside both from funded from our current capital and current bond a lot of those repairs have been uh prioritized and outlined by dr founders group these bullet points are just a high level estimate on some of those large projects so you can see roofing repairs for 400 000 hvac 320 000 and so on continuing with support services we have outlined a 250 000 budget for school capital requests these are requests that come directly from the schools um you can see the bullet points there and some of the the high level requests that we got and we anticipate funding in 22 these projects are potentially saving you know ptos from going out and funding these projects so that was our expectation here to try to assist some of
051these schools and some of their their capital needs projects it's a small amount but this this is a start to helping address some of their capital needs and below that you'll see major projects we have allocated 3 million dollars from both the capital and current bond this amount is is just to set aside we do not have any identified plans for this dr foley do you want to president keller members of the board one of the things i wanted to add here and you will as you recall we had a work study back in october november where we had uh we have some important information coming to us we have a demographic study from rick ramer and his group that's updated we also have a facility index report that is being finalized where we take
052a look at helping us prioritize what are those major projects one of the things you will see coming to us soon and again you'll be getting background information on this but come april what we'll do is we'll have presentations for you based on what we've learned for them here's our growth in numbers and projections here are uh if we were to pass upon what those priorities might be over the next several years if we were not to pass a bond what could we do not do uh considering multiple factors so that the what are those major projects and what do they look like and what that priority will be more information coming to you but just know that at this point we're doing like a set aside and then would have a more formal plan
053based on our demographic data our facility index in addition you've been reading in your status reports about um dr fowler and and sherry richards and david lotzenhauser have been walking buildings with administrators looking at every space on our campus where do we have room for growth or movement or space for us to make really informed decisions about any any future growth or addition plans um so more information will be forthcoming but again this is just placeholder with knowing that we have been diligently working on background information so that when we get um to the end of toward april we can make some real formal finalized plans with what does this look like for us for the next several years dr foley thank you for that i i really appreciate this whole demographic thing that's coming
054our way because i think it's really important that we base our spending on needs and not the ones that um i think in the past there have been some louder calls from different schools or departments or whatnot but basically higley is an older school district in some areas and we need to look at those needs and not just the ones so i'll be excited to hear those things in april board member taylor we are excited for that information too so we'll have all of this come together as a comprehensive thing so that we can take a look at where where is our potential growth where our potential needs from a programmatic standpoint and also where are our major project needs because main uh you know maintenance and ongoing um care of of facilities is an
055expense and something that we need to anticipate and have as part of our plan and so those will be two things that two big things that'll help inform what we're going to do and how we're going to prioritize those projects and we're going to look at a multi-year plan so that we know what and what the priorities are i mean obviously emergency things happen but there would be contingency funds for this but planning long-term planning for us dr foley real quick um i'm assuming because dr fowler and his team have been extremely successful at getting things covered by sbf funds and so i'm assuming yes we're going to budget for some of this but we're not going to give up on that process correct and utilize what we can where we can and how we
056can get it because you guys have been great on staying the course and getting us funds and covering some of our older schools and repairs and items that otherwise we would have to pull out of here yes president reese members of the board yes we're continuing to work um very closely with the sfb and um you know we we really just don't take no for an answer and so we continue to to battle and work and and um you know just point back to the uh when you drive by santan and coronado and notice the difference on those campuses now to to be fair that took almost two years of jumping through hoops and well wait a minute we won't um replace that roof because it's metal and it's like well you built it and
057so i mean we just have to go through all these processes and it does take time and i think a lot of districts just give up and we're not giving up we'll continue to work hard and and identify all of those areas and and they keep changing the rules and so okay what's the new rule we'll adjust and uh but really a credit to to um all of our our our staff and and mr buhultsen and his team that and the architects that we work with to really put that together because it's a very methodical and sometimes frustrating process you know because you hear no many many many times until you finally get the yes but yeah we're going to continue to work um and and hope that the funding remains there with the sfp
058as well but appreciate that that um that perspective but we're yeah we're just because we have some additional funds that's not going to stop us from getting every possible cent that we can get from the state to help with those needs perfect thank you because there's no doubt that your team and everything they've done have helped continue to build this fund and has it where where it is and then we can shift i'm not going to use the word pivot we can shift those funds where um they're needed elsewhere that we can't get covered so again thank you to your team who's saved our district a lot of money thank you thank you i just wanted to make sure that you that the perspective is sfb is maintenance they're not they're not square footage growth
059no i was referring to because we have chillers on here and roofing repairs and yeah we can get it covered great i'm glad we have contingencies but i don't want to give up just because we have something here one of the reasons that you see that bullet point under major projects is the growth is going to need to be if there is growth and we need to put additional classrooms on it's going to be local funding it's that is not what sfb is into but by the same token just what you said is if you can save money in other sections of this capital budget through them paying for maintenance it gives you more money to deal with in terms of enrollment growth so it works out in the end i'm ready furniture fixture and
060equipment this is what i'm talking about decentralizing this capital budget we have estimated 492 000 being kind of pushed down to the school level we're going to allocate this on an adm basis so it's equitable across the schools typical purchases from this budget include new equipment instructional materials furniture this also includes some pe equipment if they were to choose to replace uh physical education equipment this is separate from sports so this budget allows for that an example of kind of how big this is for some of the schools this is take for example higley high school um they're currently getting a three thousand dollar capital budget this this would give them a two thousand percent increase over their current capital budget so i know speaking to mr fields like he was very uh happy and
061elated to see this projection um and proposal so mr moore can i ask you a question here yeah you know i i see and hearing everything about you know decentralizing um one is there's still oversight and two um the benefit of centralized is if multiple schools need similar items we can typically get a better price in bulk so is there a process where we can still give the schools here's your budget and you know kind of decentralize so they know more of what they need than anyone here us you know but with that then if we have multiple needs at multiple schools or oversight or if one school does need something and an extra school has extra of something because of how something was ordered i mean there's also ways to be fiscally responsible and
062save money so is can you let me is there some oversight there is there some help here yeah certainly um so this process does not change the the process in which we uh approve and how any of these purchases route through the appropriate departments so any type of request that would come from say higley would go through david it would come through finance um so we would identify you know okay this school has put in a requisition for chairs for example you know okay williamsfield has the same requisition and there or same need then we would research on how we can maybe both purchase those two um so there's steps in place to to stop um any type of not waste but like any you know excess purchase that may be better utilized as a
063bulk purchase so there's places steps in place there and then of course this all routes through purchasing so any type of procurement is all covered by review through us before it even becomes a purchase order um so there's there's processes and steps in place to monitor this budget but then give them the ability and the freedom to kind of um identify the needs of their campus because like you said like we do not understand their campuses as good as they do um doctor race members of the board one of the things too is that this what this does is also help us be more equitable and what we're spending out of this budget for each school based on student need again these things often were being purchased but again it was you've got a little
064bit for your school and then there was a dis over overall arching district budget this helps us be a little bit more equitable across the same approval processes in place we know what they're ordering or what their needs are and obviously we inventory and move things around you know one of the interesting things we have found is doing walks is walking through campuses and finding oh there's a whole lot of chairs here that might be important for us to know about an inventory and utilize as needed so again the pro the processes the procurement the oversight doesn't go away this is a more equitable way to ensure that all the schools have that amount of money from that from that budget being used for that purpose because how they're using that funding has to fall
065within the rules of the fund it was allocated for so it's more of a equitable spending of that budget rather than as needed questions obvious keep in mind too the district also would support if there was a new program or something different that was being added to a site it would also come from our overarching budget so again this is just a different way of monitoring that and giving it back to the site for help working with the district administration of course mrs kaler did that answer your question which is good to say dr um foley i think we were talking at one point that even dr fowler had kind of gone through the schools and kind of put together some type of walk through of knowing of oh this carpet is getting older and
066so that's also a working document that exists now that had not existed prior correct correct and it'll be part of your major projects plan as far as a replenish replace and and support yes in addition to the nice thing is we did our own version and we also have the facility index to confirm our version of it and this would just be items inside the school correct it would be like the items inside the school it wouldn't be the building itself right okay because i was talking about like hold on no no no that's not really fair to hta that's been around forever no no no and then we have some new buildings like they don't need to use their okay this is just the items within that school correct thank you the last section
067there the warehouse has a a small allocation they desperately need a new forklift this will improve some of their efficiencies in which they can pull orders receive goods etc they also have a this is not your typical copy printer this is a large printer to support our schools and their copy needs they're going to replace one of the two they have a color in a black and white this is a phased approach but again these copiers are used for large print jobs to help support the schools for some of their copy needs transportation uh this one's pretty straightforward the the transportation has a current equipment uh upkeep budget of 40 000. this is to replace any um i put their automotive engines transmissions um 40 000 will will probably pretty much take up an engine
068replacement but um you can see how this is uh just a small allocation to address some of those capital um equipment needs in the transportation department they do on have on 20 school year 22 two bus purchases this is out of the current bond this will replace two 84 passenger buses in addition to the fleet there they also have a white fleet allocation out of the capital budget we have an aging white fleet some of our dump trucks dr fowler can attest are are costing us more to upkeep than it would be to replace so this capital plan addresses that that maintenance need there and to update our vehicle fleet educational services we have identified there is a library there is no library budget currently so for 22 we are proposing a 120 000 dollar
069budget this will be again allocated on an adm basis this is not an exhaustive amount but this will help those librarians and schools replace some of those books expand some of their library collection and then as we move to a one-to-one student-to-device ratio there are digital subscriptions that will be more beneficial to some of the schools rather than physical textbooks so this budget does allow for those digital subscription purchases as the school sees fit this again follows the same kind of plan so there is oversight at the district level but again each school has certain programs there are certain needs so it does allow them to request a need based on their school and then the district will make that purchase for them fine arts um we have heard loud and clear that there is
070a musical instrument inventory that is extremely outdated this amount is a small amount and again it we don't anticipate it being enough to catch us up but we anticipate this being an annual amount to help replenish and replace that musical instrument inventory this again has oversight at the district level but it allows us to start to address those poorly you know not poorly outdated musical instruments um and and replenish those to uh help our programs out i would like to just interrupt there for just a second i want to thank bob edgar and all of our music educators in the district who last year worked really hard with the consumer institute to do an inventory of what we had to help us make a really good understanding of not only what we have but the
071condition of it to put together a replenish replace and additional plan so it's a nice multi-year because again these are expensive but again you need to sustain it maintain it and continue to budget for it so there is a nice plan that was put together by our educators in the district led by bob edgar who brought this in and they worked together for pd hours to create this information to put this together for us so we really appreciate the work that our educators did to help us understand the extent of the need here so that we can budget for forward and begin to implement that plan and multi-year plan to to improve and sustain that our collection and condition for our musical programs in this district and then lastly the athletics there's always been a
072district level athletics budget um but we are keeping it the same amount as that fine arts there just to maintain that equity across the board in terms of all our programs and again athletics you know typically purchasing and replacing equipment you know we've identified a few items there um but it really depends on what that school need is so that school enabled and bring the request to to david we'll have the oversight there on on that whether that need is necessary you know he can leverage if another school has that product or equipment maybe we don't need to purchase this so there is oversight too on this athletic budget lastly this is our like i mentioned canvas was is a part of this educational service budget um the achievement and assessment a team has a
073310 000 capital budget this is for canvas synergy this also covers our assessment and testing and student information software the curriculum textbook adoption this budget here like we identified in the the highlights identifies a overarching you know 2.9 million dollar fund to address our next curriculum or textbook adoption need i believe dr foley is working with the team to identify that need and put together a plan for fiscal year 22. and then lastly the higley online academy we do have and i believe florida virtual learning was brought to the board last year for a district-wide fund so that number you see there represents a student-based renewal fee so that number is a lot smaller than i believe what was brought be previously so that is we still plan on maintaining that uh platform with florida
074virtual but that number will represent you know whatever the enrollment base is for higley virtual and school year 22. dr foley would that be all students getting that or just our higley virtual academy kid i was getting that president vice president wilson that would be that would be as we would not purchase this curriculum for everybody this year one of the things that was important for us last year is that we we needed establishing an aoi we had to adopt a curriculum we also wanted because at the time when we had purchased it we did not know how long we would be in or if at any point we would need to return to we needed to have access for everything for anyone potentially to have access to the same library also your initial cost
075is more expensive than a renewal so it's kind of like you you you buy it and then you sustain it but your first cost is a little bit more um and so because we have it this number is a little bit less but it would be that we would not put it for everybody who would have could have access to this library within canvas it would be only for those who are teaching online only or for students who would be accessing it because again now you'll notice canvas will stay canvas will be a learning management system that that is a way that we access what we learn and what we do whether we're in person or online but but this would be the curriculum for the online students and as as needed per student so
076it'll be a lot less uh each year than it would have been initially for everyone to have access to that library um are you guys getting feedback formal feedback about the program and and how it's working and if they like it and i feel like it's working for the parents perspective and the admin and teachers perspective yes we've been receiving feedback and we've had varied feedback from people depending upon how they've used it or not used it and their experience and i think there's not so between whether you're an elementary student or a secondary student and how just like anything how it's being used and so i think we've had some varied perspective i think there are those who have had very positive experiences with it and those who've had some negative experiences with it
077and so we've tried to do is take all of that feedback to improve upon the why and then what can we do to help improve the utilization for where there's been concern expressed particularly as we transition from this kind of as we remember talking about this um hybrid version uh you know a trial version of the online school to the full online school because this year obviously they stayed as we talked about quite a bit they stayed enrolled in their home school and they were on if they were online next year what will happen is they'll transition and to be actually enrolled into our online school i'll let mr gad close this out and review our capital budget plan and our dates that we intend to bring that back to you thank you tara madam
078president members of the board i'm on page 13 with the calendar that you also saw on the m o budget this subject of the capital budget will be back for a second review on march the 10th and and so we'll try to clarify help understand whatever needs to be clarified by having you call us let us know what you want us to give you more information on uh the pre you know the presentation itself will be very similar to the one you've seen and then uh the important date here is april 7th that date can move if we need to but we would like to get furniture and equipment on order we would like to get some capital projects started so that we can accomplish as much as possible over the summer before school starts
079and and that's why the april 7th date is there we'll qualify all of the awards that you will make all of the purchase orders we will prepare if they're involved in next year's capital budget there will be conditional upon final approval of uh of the district's budget on june 23rd so that kind of summarizes everything and and again i want to emphasize one more time that if you if you need some more information about whatever the item might be in here please let us know and we'll get it for you thank you again i'd like to stress the team has worked really hard to pull together what do we think we need what are the potential cost i mean this was early even for our sites to say what so what are some of those
080potential needs and costs and priorities so that we can begin to put figures together of what this could look like so again i just want to thank our entire team and our on our site administrators for their quick responses and work and time on helping collect some background information so that we can present this to you and dr foley i want to reiterate that for you mr gadden mr moore dr fowler and the entire team that's working on this i have to say my entire time serving on this board i have never seen more of a detailed intentional budget we have line items and budgeted for items we never have before we have items budgeted for teachers and their classrooms we have a budget for the schools and their needs and we've never really had
081this level of detail whatsoever and that takes a lot of work it takes a lot of time and a lot of work and a lot of thought so i while i've had a lot of questions and mr moore you've been great thank you um but i have never seen more intentional planning than what you have been presenting for both mno and capital so i so appreciate that and i know our districts and our sites will also appreciate that as this is rolled out for them so um i know it takes a lot of time and effort especially when you're initially creating this and mr moore i know that there is plenty in here you've said well there's not currently a budget for that so they're getting this and there's not currently a budget for this
082and now we have one and um would you say two thousand percent of an increase um for another budget so and this is what directly impacts our students um and you weren't wrong about our musical instruments when i saw an instrument literally fall apart on a field during a performance so you're not wrong we need to take care of that so um again thank you i know this has taken a lot of work and i appreciate it and it will go directly to our students so thank you any other questions for mr gad mr moore dr foley regarding our capital i do i'm sorry mrs anderson um can you point to me where uh the the classroom for like markers and paper and everything goes to her site and how that's divvied out i've been
083there and it hasn't been that much before i didn't know where we're at now so this capital budget is is so the the items you just identified there are coming from a supply budget those would be in our mno plan i know what we presented is is more salaries and benefits and in overall emino budget um i have spoken to a few principals and um they have indicated the the funding level is is not uh you know it does not meet their needs in terms of their supplies that they're needing to you know whether it's a science resource room or et cetera not just your general classroom needs your your specials um so we are reviewing that and looking to kind of revise that funding level to make sure it's adequate for them president ruiz
084mrs wilson is the nurse's budget would that come from the school allocation would that normally i know sometimes our nurse needs i don't know band-aids and i'm assuming this is more elementary and i know it's not nurse it's health aid i'm sorry i still call them a nurse so is that coming from the school allocation budget yes yes so that would also be incredible at that point okay correct yeah thank you and i'm just thinking sorry one more um and i know that we're getting confusing because of different language um we're getting coveted grants and that's we have that kind of in our mno um has there been discussion or conversation i kind of popped up in my head in the safety and security of looking at getting more um cleaning materials or items um
085things like that safety is a different word now than it used to be and we're receiving coveted relief grant money and so is there clovid related items that we would be looking whether it would technically fall under equipment because we're looking at expanding what we currently have has there been some conversation with that madam president remembers the board you'll recall that we allocated to emino the sr2 so sr3 is going to be large as like near as i can tell and one of the things that we will be discussing with you at some point is how we use sr3 and that could be a capital outlay focus if we need it to be so we would benefit both mno and capital outlay to roughly the same dollar amount potentially so we can pick up we
086can pick up momentum in both places and especially as we talk with you about a potential bond election and how even covert might relate to that uh where we'll be there to talk to you on april 7th about that subject so in some ways you know talking about covet is not a lot of fun but it is providing lots of resources to the district that we would not have had had that not happened say that in this room only but that's you know that's the situation we find ourselves in president members of the board we've also talked about additional equipment as far as as you've probably read in your status and we've added additional sanitation guns you've also you know as you know sanitation and staffing for that is a big issue and so looking
087at the compensation for that or the addition of that or ability to attract and retain so that we can continue to provide that additional level of sanitation and cleanliness because again that is one of the things that as we evolve and emerge from this that i do not see going away anytime soon in the near future this is going to be a reality that we are going to have to plan for staff for and and have materials and supplies um so yes those conversations generally have been around sanitation um you saw in the budget though and read in your status report about the issue of again updating uh cameras to be something similar like we've used in transportation for the last several years so that you can actually see um you know make out actual
088faces or bodies instead of fuzz on our our um security cameras so that will be important perfect thank you and i can add just in addition like the the ppe that that the schools need and stuff we have allocated budgets down to the school level for their need but we also have a warehouse that's fully stocked with sanitation ppe mask you saw the large donation from the maricopa county um the warehouse is fully you know if um schools are not aware we have you know if there is additional needs out there we haven't heard of them um but if there is like we have all the supplies um at the warehouse and the schools have a budget too to purchase sanitary supplies for their unique needs you know if that's if there is a need
089there too but um i believe from what i've heard i haven't heard any additional needs coming but if there is we have the uh ii coming to address any ppe needs that the district may need perfect thank you all right no other questions then we will move on to our action items 8.1 i moved that we approved the 2021-2022 contracts for certified teachers certified ninth non-teaching psychologist occupational therapist speech therapist physical therapist administrator classified administrator certified classified exempt and classified at will with the notice of page two and the pay for performance on the administrator um to read 3 500 not 6 000 which was in our initial proposal second questions so this is this is approving our language for our contracts these are not approving our contracts to go out we're um miss martins
090you want to kind of talk about what we've done a little bit different certainly good evening president reese members of the board so as my tenure with the district what we have traditionally done is brought to you the contracts in advance that was a request i think that was made a couple years ago so you had an opportunity to review the language first and then we'll subsequently bring the actual renewals along with as mr gaddy mr moore mentioned the salary recommendation increases that will occur and that'll be the march 10th meeting president ruiz mrs wilson thank you for just having these done early i appreciate them being done early and that we're not rushed at the end to try to fit everything in so i just wanted to thank you for doing that and having
091it ready dr foley and your whole staff mrs martins especially thank you governing board member well vice president wilson i apologize um i also want to make sure that i recognize the hr team because i know they've worked really hard these last couple of years and a lot of different things contracts as part of that process and as president reece you mentioned earlier you know as a team mr moore mr gad dr foley and cabinet have all been very intentional about our process and where we're going and that way it's in advance and you have full full information laid out to you prior to making any voting decisions in that process so and miss martin's the the contract now holds all the information so we're not doing a contract and an addendum is that correct
092that is correct so upon the request of the board about this time last year um we were directed to look at changing our processes so that way the addendum wasn't something that was separate so in working with the attorneys on this we moved to add all of the language that had previously been an addendum into the contracts so you'll notice significant changes with our various administrative contracts to encompass that where you don't notice as much changes with our other contracts because there was not an addendum that was separate president ruiz mrs anderson outside of what you just mentioned were there any other significant changes to the contracts that you just want to put on record or put out there no not that i am aware of i'm certainly one thing that we did add that
093our language didn't have prior to that related to our certified um was information related to if results-based funding dollars didn't come through or if they did come through we would look to disperse that the board has traditionally always done that in a separate action item and we'll continue to do that but we've added that language to the contract too as well as if there's other funding that mechanisms that come through we've added some of that language in relation to that too so there's three things in specific to the certified teacher as well as the other certified psychologist occupational therapist certified non-teaching physical therapist speech therapist i think i've covered all the other educational professionals that were things that we had historically been doing just didn't laid out in the contract and like i said results
094based funding was one of them and that was something new that started in the if i remember correctly either the 17 18 or 18 19 school year so president caleb member anderson i also believe mom was there an addition about food if food is provided that that it would not be a taxable um yes dr foley thank you actually for mentioning that um i did not think of that as a significant difference but that is true um i know that we have had challenges in the past when we've provided all-day training to our employees or all-day commitments to interviews or other types of committees curriculum etc to where we've struggled and wanted to offer food and not always had the ability to get sponsorship from various vendors so now with this added language if we
095do have a full day training um you know again minimal but we would be able to to feed our employees that are participating in those things which we think is the right thing to do if we're gonna ask for the commitment of their time for that so all of our contracts have that language in that now yes we don't tax you for your cookie [Laughter] thank you miss martins any other questions regarding our contract language all right all those in favor aye aye motion carries five zero all right we are now on to our future agenda items you can see we have technology update and liability insurance and plan reviews coming up as well as our budgets now um i know our new board members on the 24th we will take care of board business
096it will be pretty short pretty much um unless something else comes up it's just our agenda and our consent and then we do our work study so while with kovid we've kind of stayed in this setting um it is a little more back and forth questions the presentation so we have our work study with taking care of board business on the 24th which is going to be a lot of good information so is there any other items we want to add mrs kaler um i'm kind of interested in and and this is no rush by any means but just our world language programs i would just love an update on our immersion programs costs associated with our emergent programs how their enrollment's going just kind of an informational update just whenever time permits again no
097rush but i think it's been a few years since we've had a full comprehensive view of them so i would love to hear president rings board member taylor we would be excited to do that so obviously we will get something to you that was something that a lot of work went into and then was interrupted a little bit by by covet crisis management um but there is lots on the front of our immersion programs that we would be excited to highlight and share um about where we've been where we're going and some of the unique work that's being done as well as a world language overview president ruiz mrs wilson how about um an emergency protocol meeting at some point again pretty far out because i know kovitt has kind of changed everything but just
098going over our emergency protocols especially for our new board members probably even for me because i know things have changed and we can now have an executive session if we can always have an executive session and i was just going to say we would have to plan that as an executive session it may have to be our emergency protocols we do not discuss our emergency protocols right so that's what i was thinking um i know we discussed it uh at our work had our saturday training that that was something that might be a good idea to refresh us so thank you anything else all right with that said i move we adjourn second all in favor aye aye motion carries five zero have a good night meetings adjourned you