001converting with other staff members to enhance the curriculum for all of her students she's relentless in making sure that every student has their needs met i love going into the library or computer lab and watching her teach because she brings the curriculum to life and enriches her students learning experiences kristin leads the battle of the books challenge every year for the students at bridges to participate in she definitely has a positive impact on the students she interacts with as she continually looks for ways to build relationships with them i am looking forward to continuing to work with kristen as she thrives on building leaders at bridges while motivating all to reach their potential congratulations kristen last but not least mike barbadillo please come on up sherry i believe you hired mike at power ranch way
002back in the day and so we were able to steal mike to come on over to bridges when we opened up and he's been with us ever since uh so i'm gonna i'm gonna read off the paper but mike has been an integral component of our campus custodial staff as he's the lead has he served as a lead custodian since our inception five years ago while mike does a wonderful job of cleaning our campus and ensuring it's sanitized and prepared for students and teachers alike it's his positive fun caring and charismatic attitude and personality that makes him truly special mike is always willing to go above and beyond for the benefit of our students staff and community examples of this include his willingness to always help with setup and breakdown at events thinking of and
003implementing ideas for school improvements building props for the school play arriving at school at 6am to help pass out teacher shirts as a surprise even though he was scheduled to work the late shift that night providing candy and cupcakes randomly for the teachers and always being a relationship-oriented teammate that brightens everyone's day we cannot say enough positive things about mike and who he is as a person and with that we are honored to celebrate him as our support staff point of pride this year thank you mike thank you thank you everyone vice president reese members of the board we have some upcoming events and we'll let the calendar show that the month of november next week we have veterans day we have upcoming meetings and we have a school visit which we're very excited about
004this month too so we've got a busy november ahead of us thank you dr foley and congratulations to everyone at bridges for their points of pride nice to do recognitions again covet style all right board comments mrs wilson uh let's see where were we this week uh we had the asba county meeting and that that's for um board members and we were actually awarded our board was awarded some professional development we had a lot of professional development hours i can't remember exactly what the award was called so but we did get an award which i thought was kind of exciting because we've been in such a long professional development hours um i also attended the coulee football game the first one of the season and those principals were out there telling the people with their
005mass and it was amazing to see parents coming together on the field to watch your kids and then also i went to williamsfield higley game mrs reese is also there and mrs kaler was also there as well um and a good game mr river yeah sure thanks well uh i think some some things happened last night so i wanted to uh future welcome and congratulate miss schultz miss anderson and miss reese on their on their elections and re-election to the school board and thank mr utovich i mean i think we're still waiting for finalization but um and if congratulations are you know what i should have really thought those remarks out before i said them but 20 years two decades of service in michigan and here and i wanted to thank you for taking a
006moment to thank you for that i also wanted to mention about the voters and the people of this state and this community who when they are asked consistently support public ed and it's really easy to feel down as an educator when some of the remarks and comments you hear around about teachers you know getting back to work and and all this sorts of stuff it's easy to feel bad but just lift yourself up and recognize that prop 208 passed and what that means for you personally as a as a educator edu educational professional what it means to the school district and mostly what it means to well mean to our students so um again thanks to the community who again consistently support when they are asked they put their money where their mouth is for
007public heads so we can feel proud of that as as educators thank you any other comments mrs kaler mr agree yes yes i too want to echo mr glover's um comments welcoming two new board members to our community mrs anderson and mrs schultz and also your re-election mrs reece and as i talked to greg a little bit earlier today he's maybe now in full retirement mode instead of partial and i too am grateful for as many years of service especially to husb um so i couldn't i couldn't go through the night without saying those words thank you thank you and like mr glover said we are waiting for finalization of all of our election information um but as it stands now that is what it looks like and mr rotovic has served our community proudly
008i think for six years now so we will wait and get the finalization and go from there so it was uh an interesting night to say the least a little bit different for our elections so um any other board comments all right then we will move along mrs reach any request to speak okay we have no requests so we're going to go on to the consent agenda and i move that we approve the consent agenda as it's presented any questions or comments regarding any items on the consent agenda mrs reese mrs kaler just a couple things one i just want to thank mrs martin for filling a kind of hard spot to fill in the middle of the year which was a spanish teacher um i was confused when i read the uh board packet
009to my apologies to her she knows what i'm talking about but um really happy that we were able to secure a spanish speaking teacher in the middle of a of a semester and then also um 6.5 the list of qualified evaluators i think there's been a conversation in the past and i just kind of want to reiterate that any teacher needing um a different evaluator that might come their way that those are definitely conversations that the board welcomes for our teachers if there's any kind of personality conflicts or professional differences we just want to make sure that our evaluators are also lined up with the appropriate teachers and then my last i guess a little question is how are we evaluating our online teachers this year thank you vice president reese members of the board
010president kailar it's a good question and i will be honest and say we don't have all of the dynamics worked out but we were fortunate that strong who we currently use in terms of our evaluation system did send us a few weeks back some guidance in relation to remote learning and online learning and how we can look to and put ourselves in the classroom and still evaluate it's going to be different with our elementary because our online learning looks a lot like remote learning versus our secondary where that's asynchronous and where we're going to have to sit down together and talk a little bit more about those standards so i've already worked well i've already discussed part of this with mr lotzenheiser and we're going to be going from there and meeting with our secondary
011principles in terms of what other tips and tricks for lack of a better word we continue in that line with our online components so i don't have all the answers but we're working on it and we can update you in a superintendent's report i just wanted to say thank you to our elementary special teachers who are putting in all this extra time they're getting a stipend tonight under 6.2 and i just want to thank those teachers who decided to step up and put some extra time in to make the online work and so just thank you to all those teachers that's a good point mrs wilson i don't think people realize that we have a lot of teachers who are doing both both elementary and our middle and high schools we have a lot of
012teachers that when the ask went out because we wanted to try and provide as much as we could in our online environment and [Music] really try not to be limited for our children we had a lot of those teachers step up and answer that call so that thank you for pointing that out and we appreciate their hard work and so i hope that we continue to recognize them and i do know there's a couple of six fifths that we've already approved before but thank you for those and i even heard a couple seven fifths because there are a couple teachers who are doing seven fifths so thank you to all those teachers as well i know we've said it every week but it's just it's really important to make these classes work for our kids
013and they're stepping up when asked so thank you and it's new territory for everybody so they're paving the way for sure any other comments or questions regarding consent all right all those in favor aye aye aye motion carries 5-0 all right we're going to go on to action and information items i move that we approve the second read of policy ijoa which is the optional student travel questions or comments regarding this item just a few weeks it was months ago now that we had a work study on this so if anybody's questioning what this is they can go back to that work study i think it was february february dr foley is saying um so if anybody's questioning what we discussed and all the information it's back in our february it got a little pushed
014because of covid but it is there all right if there's no other questions or comments all those in favor aye aye aye motion carries five zero all right we are going to go on to our facilities rental proposed rate increase this is an informational item tonight so dr fowler this one's yours yes thank you vice president reese members of the board i'm interested in sharing this information with you tonight this is an item that i will bring back for vote at a future meeting just wanted to talk about a proposal to increase our rental rates and i don't think we have a clicker so would you advance the slide for me please just a little bit of background the purpose of really looking at an increase as you know we've had a number of increased
015costs related to covid expenses and sanitizing it's also an important revenue generator for the district and it enhances our civic center funds that can be used by the district but also for our schools we're also looking to set aside some of these funds for individual campuses for beautification and also for some site discretion we have looked at surrounding rates comparisons with chandler mesa gilbert and queen creek and also our rental rates have not been adjusted since 2017. please advance just briefly explaining there are four tiers in our rental agreement tier one being the teacher staff and student groups for activities and meeting purposes tier two or class that is the class of students related to non-profit organizations such as ptos boosters youth organizations or community sports leagues that serve our district students class three is
016the non-profit organizations that are not student related but include churches community organizations or hoas or other political organizations including elected officials or sports leagues and then finally class four would be any for-profit commercial companies or individuals and then looking specifically at those tiers we're not recommending any changes to tier one which was our staff members tier two is the area where we're looking at some the most of our increases predominantly in the area of gymnasium rates and you'll see the adjustments there for elementary middle and high school and then also for our football field rental and then a custodial fee increase and then also an increase to the opening and closing fee that opening close fee is just a one-time fee that's charged each time for an event and the custodial fee is um an
017additional charge to the rental that's that's provided tier two i'm sorry tier three it's the custodial fee and the open and close fee that we're recommending for increase and tier four the same the custodial fee increase and the open and close fee and just addressing the revenue sharing with schools going back a number of years higley used to share the civic center funds with schools and in previous leadership that had changed and it's our recommendation to get back to the place where we share the revenue with the sites we did in our comparison look at surrounding districts um in terms of if they share their revenue and we found that all of our surroundings all of our surrounding districts do share their revenue and that's at a rate between 25 and 50 percent and so
018we'd like to begin providing our schools with a 30 share of the rental revenue and um and proposed to do that um beginning in january of 2021. um again that i think is something that would really be beneficial for our campuses in terms of the beautification and then also give some discretionary funds for our sites to to make some decisions um to do some items that you know as you know the budget is limited so that give them an opportunity to enhance what they're provided at their campus and i'll answer any questions at this time dr fowler i have a few questions yes um so for our ptos can you explain when they would have to rent their facility do you know because they were listed in the tier 2 group an exam well an
019example might be maybe there's a special clinic that they're putting on as a fundraiser that goes beyond maybe what um their coach is doing or maybe a special event that requires them to use our facilities i i wouldn't think that it's often a time that we rent them out to them but there is a process if they want to use it for special events so that's not including their regular meetings that's not including any uh campus stuff the festivals or anything like that that's if they're choosing to do like a fun run outside of a school time open up to the community type yeah fundraiser that's correct yes okay and then my other question is i understand the need and how important our facility rentals are i have a concern though that we're not putting
020our schools and our students first and as of late i've heard lots of concerns on groups and clubs having a hard time getting space that they would normally have access to because we've rented it out and again i understand that additional revenue and the importance it is for our district and our our campuses however there are students campus first and so is there something in place especially as we look to potentially change these rates that we can have more guarantee if you will for our own students our clubs our sports when i'm hearing that our own sports teams are getting kicked out of their gyms because we rented that space out and it's normally their practice time that's a concern for me so i want to make sure that as we do these rentals that
021we're making sure that we're not taking that away from the students that are already on that campus so is there something we can look at putting in writing there vice president reece i agree with you completely and we do have it in our policy for for facility rentals and so if there's individual cases um certainly our extracurricular programs would take precedence over any rental facilities and so we shouldn't be renting facilities at the expense of any student practices or club groups wanting to meet and so if those are situations we can talk offline i can address those but no the the use of our facilities is for our students and our clubs and our groups the rental part of our facility would be after available times that are available you know that that they're not
022being used by our clubs and and groups so we should not be taking opportunities away from our students in our clubs and so i agree with you completely and in fact that's something we work with the sights on in terms of the approval process and then um just adding a couple extra layers to make sure that that isn't occurring so i'm completely in support of what you're stating and that is is how we're supposed to function this is in additional to any openings that we have is when we would rent it we're not going to rent it at the expense of or the cost to practice time or opportunities for our students on campus perfect so as this goes through if we can just continue to remind our sites of that as we're dealing with
023rentals and whether it's through community yet or our sites again i get this rental income is very important it is a way for us to be able to provide some additional things to our campuses and that benefits our students but it shouldn't be at the cost of our students so as we look at this if we can just kind of keep that in there too please vice president reese members of the board one of the things that i would like to share in addition to this is in the theme of processes and procedures that is deeply aligned to our strategic goals here as a board one of the things that sort of brought forth the need to look at the fees here was what are our processes and procedures for facility rentals let's write them
024down let's go into detail which caused us to look at practices and what we're finding and where do we need to update in fact we've created a powerpoint to kind of go through this process with principles and in learning recently about some issues where there were some siloed uh communications as we're refining this even an additional approval process involving the athletic director before a facility is rented out for so there's a final check and a site approval first we're we're fixing those processes and procedures which brought up the need for looking at these at these fees because again this is our civic center fund and we need to make sure that it doesn't cost us to to do that and this needs to again we don't want to be the most expensive but we also
025don't want to lose money so we were kind of looking at us as a goldilocks rule not too hard not too soft but just right what's the market value so you'll see that we had done an analysis of of others and where were we off and our own rentals of this where we recommend improvement so two two part processes and procedures and how we're renting and then the fees and tonight we're looking with you at the fees where we saw we might need to make some adjustment when we do rent them perfect thank you mrs kaler yes i was just going to say that dr foley and i had talked this last week about some of these very things because the situation came up and we want to make sure that we are taking care
026of our own first and foremost especially those of our boosters and um sports and things that parents are investing into our fields and into their programs and then if you have somebody come in and that doesn't take care of it the way we do it's very disheartening so i i i commend dr foley for getting the meeting together right away and trying to make sure that we moving forward when it comes to community ed that there is a more communication between all parties involved thank you for that will we get a chance to see this presentation before we vote on this item the presentation you were talking about that you're going to give out to principals on the order of is there a way that we can maybe see that before we vote on this
027and again two two pieces of vice president uh reese member wilson um yes two two pieces the pres the pres presentation for the principles is really for them to know their process for for what we're going to follow what we could do is because it's not connected with its processes and systems not fees so this is a fee item you'd be voting on but what we can do is put it in a superintendent report for you to see the presentation that's being provided to principals we also could do it as an information item and we could talk about what those processes and procedures are but for voting this would be for the fees and we would only be recommending as you saw which ones in the tier so the the good news is in our
028analysis there weren't very many recommendations of adjustment we were making we just needed to make sure we weren't losing money um in the cost that it caught to open to close to clean um to staff it through community in thank you and the only reason i brought it up is that if we do even need to look at higher fees because we have we may have more restrictive time i mean that's that's the only reason i brought that piece up at the same time with the fees so if we're comfortable with the amount of available time we have for outside rentals if we're taking care of our own and that these fees will cover our costs and help support the schools a little bit then that's what i'm asking thank you any other comments questions
029all right thank you dr fowler thank you then we are going to move on to our 7.3 quarterly special education day school report vice president reece members of the board one of the things that we put in earlier this year was that we would do quarterly updates on an item that you had already approved just to give you information on where we were in the spending of that so that you can monitor that as an uh quarterly basis and so these were this is the summary of again what we have spent thus far obviously there was an approval of amount higher than that and if you have any questions we will we would have mrs miller provide the answers for that but this is a quarterly information update as we promised would read back to
030you on a quarterly basis thank you mrs miller just briefly can you just go over so that our community can understand that we have students that we are responsible for educating that in some instances we can't keep in-house and so can you just briefly explain what these expenditures are for we have a very small group of students that have special education needs that the iep team makes the determination that those needs would be best met in a facility that specializes in the type of need the student has as you can see on the board these are all of the private day schools that we currently use and all of them service kids with varying disabilities um some students that go to one would not be able to go to the other based on their need
031um so once the iep team makes that decision those students are placed there and we pay a tuition for them to attend we still do collect their adm but part of that is used to fund the tuition for the private day school perfect and just to clarify typically the adm we collect does not equal the cost of what we are paying for a private tuition for the education for these children is that correct unfortunately that is the case okay and then this is much lower than it used to be because we have moved um with your help and guidance we have been able to move more services within our schools to serve our special need population in our own schools that's correct this is right now of sitting at about um just under 800 000
032less than what we've paid in previous years perfect thank you i appreciate the information here anyone have questions mrs millerson i just wanted to say thank you because i know that this is your baby and you take really good care of it and i never worry about these kiddos because i know you always take really great care of them so just thank you i appreciate that thank you my team is pretty amazing so i was just going to add the same thing thank you very much mrs miller for all you do in special education you're a great communicator with our parents and our students and staff and i appreciate your information for us thank you all right then we will move on to 7.4 our human resources quarterly esi report ms martens good evening again
033vice president reese members of the board similar to what dr foley said in regards to the update of information related to ms miller in her special education area this is the same underneath human resources the board approved us to use esi as a vendor for our substitute teachers as well as our rescue subs back in back in may june for this fiscal year and this is where we're at right now this is we've totaled paid out at about 000 and the amount approved was about 1.2 million and we have about 1.1 still left it's early although we've finished first quarter um the billing of that component actually does take a little bit of time to in terms of processing and doing all of reports in addition i'd like to note that this also includes our
034rescue subs which is new this year for us we have not had rescue subs in the past but because of the concern related to covid and absences happening throughout the district we did create rescue subs at all of our sites unfortunately there's one site where we have not been able to fill that position however we've been able to fill them at all of our other sites and seem to be operating fairly well miss martins have we had i understand we haven't been able to fill up the site the permanent rescue sub have we had issues getting subs from esi at all i would say that the issues that we've had is more along the lines of we have subs but they don't always want to work depending on the circumstances the the time the i
035would say the culture and climate of what's happening with covid if their numbers are increasing there's individuals who have decided and opted that they're not comfortable when we reach out to them unfortunately we've largely been okay there were a couple of weekends where it was a monday friday situation was a little difficult but otherwise we've been able to maintain it and or pull subs from one site location to another site location thank you any other questions okay then we will go on to 7.5 the review of the 2021 and the budget preparation calendar dr foley vice president reese members of the board i am pleased to have mr jeff gad share with you we're going to do just an information item to show you we are being really intentional and thoughtful about bringing information in
036this unique budgeting year with a schedule so that you can anticipate what we'll be bringing in when so that there's plenty of time and information for us to make important staffing decisions and an interesting year finding out danielle's kind of see he's going to kind of talk you through what we'll be bringing each meeting so that we are working toward having contracts out to our to our employees by our normal time in in march and what we will be doing together to prepare for that as well as conversations that will be happening along the way for us to make important other decisions when it comes to if we call for elections or not what our priorities are they're all kind of connected and part of some of the additional items that we're going to discuss
037tonight on the agenda as well so he is here tonight to kind of talk through kind of what you can expect at each board meeting that we're going to be bringing to you budget information wise so that that you and the community are aware of the work that we'll be doing from the finance department adam president members of the board this budget calendar is fairly detailed as you can tell it has some significant milestones and dates in it i believe all of the dates here are board meeting dates so it's intended to be an update for you at each one of the board meetings as dr foley mentioned there are several goals with this calendar it allows us to do thank you it allows us to do the teacher contract issuance process march 10th and
038and of course that's intended as you will know to try to attract and retain uh contracts our teachers earlier than others might and uh gets us with less you know we'll wind up with fewer uh openings at the end it also creates a um a planning process for capital out it's got a review process of the current capital budget that's granted to the district on a per student basis uh that's district additional assistance for some of you who may be into that topic for a while and then it it also talks about as you can see in february after we've passed the capital budget that's granted to the district annually it then shifts to a review of what overall capital needs to the district have and uh what the board would like us to pursue
039relative to elections uh the the subject of elections is pretty important because most districts do not are unable to satisfy their needs with simply the annual capital budget it just is not enough money it's also money that has been taken some of that money is taken back by the state that still has not been fully restored so the capital outlay budget override will be discussed later on in this process and then we'll try to couple that up with a discussion of a potential bond election by having both of them side by side because both are interchangeable in terms of what you can use the money for it's helpful to get the planning process where all of it's in front of you rather than just pieces so you kind of know what's available and and if
040you're going to schedule it or plan for it in multiple funds you can do that because there be three funds at this point your regular capital budget your capital outlay override and your bond and that relates back to uh some some lease payments i think that the district is currently making from mono most districts are not doing that as you well know and obviously those monies could be spent on program and maybe we can figure out a plan that's our hope to maybe restore some of those funds back to mno and not do that significant six million dollar annual transfer to capital um that's this district in this district this state spends as you know somewhere in the neighborhood of 49th in the country as to how much it spends per student and the last
041thing you'd probably want to do is to erode that low spending level by by use of that capital money when it's intended for your operational budget so you can see the the outline here we will be bringing to you at the next meeting a projection of next year's budget and some of these are are not easy to come by they are assumptions and they are projections when you're this early in the year and some of these budgets are reliant upon what happens with the economy so it is it's got some complexity to it but i think i think that it's better that we talk about it and have a planning process than not and i don't think anyone any of us want to have surprises if we can help them back in the spring or
042not have for the board options that they've told us about that they want to implement for next year and so it's it works i think both ways i would point out a couple of key dates um june 9th is the last date that the board can call for a capital outlay or a bond election and that would be held the following november so if if that capital planning process the calendar is intended to try to get some different scenarios in front of you to look at to see if you want to pursue the election process but you know that date comes fairly early so you have to have first studied it to know what you want to do the first part of june in order to have that option then in november the november option
043remember even if you schedule an election and it's successful you won't have the funds until the following july so you're talking 21 22 and 22 23 i guess in terms of implementing it except for the bond election which you can have funds earlier because that's the sale process and not a tax rate process i think that kind of summarizes it you'll find that we have four meetings in this schedule dealing with mno and that is the budget of concentration at the front of this schedule and the reason for it is what i just mentioned it's the issuance of teacher contract so if you're going to approve a salary schedule and authorize that contract issuance process in march we're going to be talking to you very soon about what we think the projected monies will be
044in emino what we think the obligations might be in mno for next year and we've done that on four different board meeting dates and so we would encourage you to after we have that review each of those meetings to let us know what you want as an additional information or some things that you see that you don't want to pursue that's a good time to tell us and we'll know then from a planning standpoint once the m o budget is is underway then you will start to see capital outlay show up and that's going to be a planning process that deals with the duh the regular annual capital budget the district has and then we'll try to focus at the end of this calendar on the capital outlay override and the bond i think that
045you'll find the process extremely educational and helpful and and you'll feel that you've had plenty of time to study what these issues are and can give us some direction accordingly so with that man and president anything that you want to ask i'll try to answer for you dr foley um can we make sure mrs anderson and mrs schultz gets this information as well that if if in fact they are joining our board in january and we have a lot of informational items before then i think it's important that they receive that absolutely vice president reece yes we will make sure that they get that information and what we thought was that this is very important too because it will allow the board and community to hear information three times in a public forum prior to
046any any decisions being made it will also allow us to have information along the way to have community forum or staff feedback and you know employee information along the way too so this is a really transparent calendar of progress as we work toward that so we'll make sure that our potential new board members have this as well as as everyone's aware that we're this is our plan any other questions comments mr glover always but only only two more times after this um so uh you know this isn't really you don't have to pay too close attention mr gaddis is more probably for i'm going to talk about evaluation process a little bit you know it is a tight market to try to find teachers as you suggested and so what districts have done is move
047them earlier and earlier and earlier and earlier and so when we look at when evaluations have to be completed it's it really is puzzling to me why we would i know that there are circumstances in which we have our eyeballs on certain teachers but it seems to me that before we issue a contract the evaluation process should be wrapped up and we should have a simple enough process that that can be done and i'm not i'm not sure that's happening really anywhere uh it seems like it sort of devalues the uh the evaluation when here's your contract and now here's your evaluation uh you know several weeks later um so that's just one thing i really feel like those dates in an ideal world could match up also i think this particular year and it's
048it's it's kind of probably too late but now would have been a really good year school boards can simplify the evaluation process and with all the pressure on our teachers and uh you know sometimes in some of our classrooms i know at other schools um i know of one instance there's a class of 26 kids and 14 are either ordered quarantined or self-quarantining so you have the teacher reporting work every day but it's also preparing work for those 14 kids in an online kind of environment the best that she can so the stresses and the pressures that uh principals are feeling and teachers are feeling it would have been nice to simplify it but in general my feeling on evaluations is is they really could be simplified in arizona and it would be better for
049everybody and we can really focus on the few the handful of teachers that we do need to focus on when we do need to focus on them rather than doing everybody year after year after year after year so thanks thank you any other questions thank you for putting this together it's good to be prepared and know where we're going and have target dates and and the expectations so thank you this is reid yes mrs keller it's a chat off topic but perhaps we could talk about just a brief timeline on our hiring process for our financial department real quick because i know that that is happening right now did you get that miss martens i i think she uh let me help uh i think she's talking about what your hiring deadlines and things are
050your timeline is for hirings right miss kaler correct as it joins in with the financial planning dates i understand your question correctly miss kaylar what we're doing right now in terms of looking at the broader picture we are looking to plan a virtual job fair we've done the in-person job fair in the past back in february so we're going to have our kickoff meeting this friday to talk about what that would look like for us as many many other organizations are doing things virtually this year for different capacities so if we follow the timeline in regards to getting our contracts out in march which aligns with what we have done in the past during my tenure here doing it right before spring break so that way it could help the employee as well as the
051site administrators so individuals who know that they want to move forward with us can sign their contract return it those individuals who have an idea that they might want to leave can have conversations with their principals and that way we could use spring break time to do some hiring in the bigger picture so the i will say it's unique in the sense that we are moving a little bit earlier this year than we have in the past but i think it's for good purposes and good reasons it will set us up better financially as we plan for all these other things and for our teachers to know in advance too so if i understand that correctly is that what you're asking it was kind of hard to hear but i think so okay thank you
052i apologize we can chat later too well and miss martens you're working obviously with us with this budget with mr gad on not only our our contracts and our retention but our future hiring needs and and what you foresee so you're having those conversations that will come into this calendar so we still have the information to for these deadlines on what you see our future need being and kind of what you need earmarked from a new employment standpoint absolutely vice president reese members of the board in regards to our timeline like i said we've shifted everything a little bit earlier uh previously we would look for staffing requests sending out in december for january we're doing it earlier we're looking to do that out actually here in november within probably the next couple of days
053or next week asking them to return them in december so we can then align what we might think we need for future staffing with what current fte we have something that mr gad has brought to us in regards to his expertise is really kind of taking an assessment and look back at our staffing standards and we've been working this last few weeks in the hr team in regards to identifying the number of allocated fte the number of vacant fte as well as those that are filled ftes at each site and department district-wide and determining what those numbers look like in terms of size of students and enrollments and areas to where there could be potential shifts as a result um based on what enrollment will look like next year and what we anticipate that will
054be perfect and then we'll see all that as these timelines and these dates come within our budget discussions thank you any other comments or questions all right we're going to move on to 7.6 which is the preschool proposed tuition increase for the 2021-2022 school year as i it is not a legal conflict of interest but i have a strong opinion of the viewed conflict of interest so i will excuse myself for the conversation miss wilson will facilitate this part of the meeting thank you all right i think you're up mrs gleason so i'm sorry board member wilson members of the board one of the things that we're and again you'll notice there's a theme here tonight when we're looking at community ed we're looking at processes and procedures we're looking at an analysis of what
055what we're offering what it doesn't cost us how do we continue to offer it without it impacting other budgets the need for this conversation again this is an information item but we have the lovely miss mrs mrs gleason and mrs richards who want to talk with you about our preschool programs and their proposed proposed tuition rates for us to vote on in a future meeting but an information item tonight okay we're excited to talk to you this evening board member mrs wilson members of the board president koehler cabinet and community i've got one word to express my gratitude to these early childhood development directors teachers staff members so will you go to the next slide please this has been a very interesting year we would have all not believed this a year ago on march
05623rd we were forced to close our early childhood development centers due to covid but our teachers and our paraprofessionals did not stop under the amazing leadership of miss gleason and miss utley they kept teaching their kids through an online platform and this was during a time where we weren't collecting tuition but these teachers wouldn't let go of the kids and i think that says a lot this continued because on july 27th when our kids begin remote learning our preschool staff stepped up they worked with kids club and food services this went on um from the july 27th date all the way to august 17th when they had another opportunity to step up that's when governor ducey said you will provide targeted services for students that need support so once again here comes team preschool to
057basically save the day and they were very gracious the kids and the families were so grateful uh we are happy to announce that both saseman early childhood center and cooley received funding from the child care covered 19 grant and this was to bridge that gap in tuition that occurred to date each center has received 45 thousand two hundred and twenty five dollars in addition they are looking to receive another fifteen thousand seventy five dollars by mid-november so we just kind of wanted to frame the important role they play in our district they get our kids ready for school and those teachers are outstanding so anyway tuition is set for this year that we're here this evening seeking a tuition increase for the 21 22 school year okay so our next slide on this evening is
058showing our full-day comparisons so we wanted you to see what our surrounding districts are charging and i did just realize that gilbert is not on there but i do believe in some additional materials that you have that gilbert is in there so um i want you to notice that um the hours per day for our excuse me days per week are five hours or five days per week and then the hours per day does vary within the different school districts and then of course the price per hour and then if you would notice as well that our proposed tuition rate still leaves us very competitive as you look at other centers and gilbert their full day is 720 and it's 5.14 cents an hour next slide please okay and then this slide shows our half
059day comparisons and um a little bit more consistent there as far as um the hours per day for each of the programs is three hours um days per week varies just in mesa they have a four day a week program but as you can see the price per hour for each of those and gilbert's is um they charge 320 and it's 5.33 cents per hour so our proposed rate still keeps us very competitive a next slide okay and as we look at this slide what we've taken is all of the programs that we offer in higley for our families we wanted to show you um those comparisons as well um there isn't another district that offers quite as many programs as we do because we know that our community has a need for a variety
060of different programs and we wanted to make sure that we're serving all of them so you can see again the different rates and the hours per day are consistent with our full day and our half days are all three hours per day what we've really tried to do as well is to keep the increase under 10 for each of the programs okay next slide please all right we thought we'd get you with this cute little girl here pretty much sums it up our staff members are very important to us and we want to continue for them to receive a 20 discount this equates to for a full day program 130 off per month with the proposed increase it would be a hundred and forty two dollars off a month this is important because over the
061course of the year obviously currently they receive thirteen hundred dollars off a year so we wanted to share that with you next slide and if the little girl didn't get your attention this guy does so our staff members also have their registration fee waived which is 75 so why are we requesting an increase right now this increase will ensure that the revenue will continue to cover teacher and staff salaries plus their benefits it will the proposed increase will also enable us to continue to provide the quality learning experiences that higley families have come to expect and the surrounding districts are trying to emulate and this proposed tuition increase will continue to keep us competitive with our surrounding districts in neighboring corporate and private preschools in addition i'm going to add something um i think that
062the retention rates we experience with these preschool kids staying in higley even if they're open what we call open enrollment kids is worth a lot and we have a lot of our kids in our elementary schools that you can tell they've been in paddy's preschool i'll call it paddy's preschool but it's worth it's worth it when we start looking at that and the impact it has long term for these kids they're better prepared for school not just kindergarten all right i've actually gotten to see a lot of the kiddos when they do their kinder visit because our preschool does a kinder visit for all those who don't know um if you're in our preschool you get to go and visit kindergarten when you're in your last year am i correct okay that's correct and they
063just are so cute and they just melt my heart and they're so excited to learn and i get to see it so it's really cool i got to see it last year and it was just really cool to see those kiddos and how excited they were about that so thank you thank you any other question from mr glover mrs wilson yep thank you um well you know i've said before you know and and research supports this some of the best money you can spend is on early childhood education in all day k in terms of academic success success and growth and readiness um um that being said i i you know seeing i'm a little bit sad i understand it and i support you mrs lease and you know i do um you know people
064are really struggling financially and so it just it gives me a little bit of heart palpitations as we're talking about raising raising rates we don't know the out the economic outcomes of kovid and i know when we run into situations where people are struggling we always do reach out so i do i do worry about that i just want you to know that i am concerned about that i know you are too um but we have we have a great structured program as you said we have certified teachers and i will say again for the millionth time i think it's the best program in the state um for what what people what these young kids and these families get out of it so uh you know i will support this and i support you and
065um there you go thank you for acknowledging the quality of the early childhood program and the staff that we have who teach it highly qualified early childhood teachers working with probably one of the most most you know valued early childhood educator as a director so i honestly feel that again the quality of what we provide for early childhood in in the higley district is something that we can be very proud of so thank you for acknowledging that and and we too share the same concerns about about an increase we're wanting to also make sure though that this the community ed fund funds the the teachers so that we can continue to offer and compensate them as we look at increases um for the staff as well has there been any discussion in reference to as
066we increase to raise the discount for our employees to or 30 percent i ideally would like to see it free but that's another one but have we had that conversation to increase the uh i haven't seen that increase for our employees in a while i think miss martin's going to speak on that mr rutovich we have actually had lots of dialogue in the last couple of years related to this but because of the irs tax components if we give more than 20 then we have to tax our employees so that's why we've stuck with the 20 but i i'm with you that would have been a great option if we could have done that unfortunately in this case they'll give it that must then take it away in a different way yeah president taylor did
067you have something on the phone i i just wanted to reiterate a big thank you to our preschool teachers they wore many hats this past year and i'm very grateful to each and every one of them i know they're happy to be back with their little and not trying to tutor a seventh grade math student um also whenever i see a a post or any kind of social media about our preschools we get the top-notch praises across the land and so have to paddy's preschool and all those that are in support of these schools because they really are probably like mr glover said the best preschools in all the land so thank you for all that you do i know that this is a tough decision for all of us to increase any kind of
068fees right now but just know i think that you get the best bang for your buck with our preschool by far thank you did anyone else have any other questions all right i think i'm gonna go get um vice president oh mr glover we'll go get vice president thank you thank you so much and they do wear the cutest little hats when for i have seen the hats that they wear for uh for halloween they dressed up as crayons so i got to see them as i dropped off at cooley so they had the cutest little hat on with their crayon outfit thank you so much thank you maybe i should do a little sneak peek wait till you see the the uh photographs of how they're focusing on kindness so i'm giving you a
069little sneak peek oh it's good okay we're ready to move on all right so we'll go to 7.7 which is information on instructional materials vice president reese members of the board i am actually so excited about this presentation so i am going to ask if we'll pull up the instructional materials presentation i'm also joined here tonight with but with miss felicia malloy who will also be co-presenting with me but i want to start off with just sharing with you how excited i am to talk about this and we're going to venture back although it feels like 100 years ago i remember my one of my very first or very second presentations to you last year was talking about standards curriculum and instruction the the why the what and the how and tonight we're going to
070be talking about something else that that i'm excited about which is going to be the the what what do we do with our curriculum materials but one of the things that was a huge priority for our for our district um and for this governing board was processes and procedures and alignment to our policies and we want these things written down and we want templates and examples for them so tonight we have something that we're excited to show you on the work that has been part of ed services with the team for the last year and again a lot of this was in works and ready to go and then covered happened and so we're we finalized the process here and are bringing it to you so that you can see so if you can move
071forward a slide please okay so we're going to talk about supplementals and we're going to talk about core because these are both essential pieces and there's processes for both and we're going to talk with you about the guidance document that we've put together to handbook that helps guide our process and you'll also see that we have a timeline that we're implementing with our next adoption that was on our cycle with the science for k-12 so next slide going back to the who the what the why and and and the curriculum standards what we've put up here for you is and for uh discussion for the community is understanding is the idea that instructional materials go hand in hand with teaching and learning and there's the supplemental materials and there's that that are and the core
072materials so when we talk about core adopted materials that we're talking about is there there's actually uh there's statute and policy that outlines the processes that governing boards and districts have to follow because when you when you adopt a core program that is something that you're adopting for for everybody at that class or for that tier so that's the tier one supplementals though are also important and they too have an approval process but supplementals are a little different because they're based on then based on need one size as we know does not fit all there is not one curriculum program out there that will fit the needs of everybody and education has come a long way from the day where you open the book and you read the script you know we're truly as we
073discussed in previous board meetings together the standards guide what's happening in the classroom the tools are the curriculum and the teacher uses the data to meet the needs of students and so again we do our very best to get a core curriculum that provides nutritional needs but supplementals are what we use in tier two and tier three and they are based on the needs of the students and of course there's a process involved with that but it looks a little different so again our tiers of support align with of instruction also align with the tools that we use and how we use them next slide so again going back to core materials core materials have a different adoption process with them and there's there's timelines involved in this with with how you how you reach
074out and select them and work with vendors how you review them with with teams and processes how you vote for them there's a 60-day review before it comes to you as a governing board as an inform is as an item that you actually vote on to approve but you would want your curriculum team to bring with you the culminating work of this process where we would follow a process so core adoption obviously have a different threshold of approval than supplementals would um and again we have statute and policy that guides our handbook that everything is aligned to next slide now supplementals are also they are there's not the supplementals there tend to be more of because they're not buying them for every child for every situation for every school it's on an as needed basis
075they too should have some level of curricular alignment and approval but because of their very nature and sometimes how they're funded out of different grants or or or site funds they are not they do not go through the you obviously approve them in a ratified voucher you're aware of the expenditure but the expense is not huge unless it's over a hundred thousand dollars in which it would come to you per policy normally these are ratified they're they're they're done through different grants funds they're intended for specific purposes ed services should know who what when where and why but it's a different process because it's it's different it's intended for a different use the tool is really as needed so we think about supplementals and we think about core they're both really important in our in
076our and how we use them one of the things that we've worked really hard on in our district is figuring out what do we have and where are we using it and where are we in the adoption cycle because sometimes budgetary things happen that cause priorities to shift or standards change or needs arise or information causes us to have to look at our resources a little bit differently so thank you on our website one of the things you'll see that's been added to our staff on our staff side under the educational services side are some great resources one the new handbook for the processes that we're using for our adoption process for core materials and we'll talk about what that includes in here just a little bit more but it's more it's it's a its
077guidance as well as sample letters and what happens at each phase so that not only does it keep it in alignment with the legislation behind adoptions but also our policy but also our internal processes and procedures written down you'll also see two other lists you'll see the elementary instructional materials that are listed by content area identifying if it's an adoption or a supplemental that we maintain and oversee we now have tightened our process so that all things regardless of the fund for supplementals and services knows what we have and where we have it no knowing that supplementals will not be identical at every school it's based on need based on student and we want to make sure we're using the right resource for the right need so again this is something that is also now
078on our website that we're proud of that has just been updated and modified so that it's there for our staff and we'll also make sure people know that it's available but what i'd like for us to do for a second is just talk with you what is in our handbook that we've kind of put together that's aligned to this and how we're using this for our timeline with our most recent adoption that we're getting ready to begin the process for but again going back to why why are we doing this and how does this all fit mrs malloy thank you so before we begin any adoption we do need to look at all of our standards that are in the content area of that area that we're adopting so how do we look at those
079standards we assemble teacher teams we assemble our instructional coaches that all depends on the content area not every content area has an instructional coach therefore it might be just a teacher team and where we start we start with a strategic curriculum review what is it that we're looking at as far as our standards our focus standards what are the key essentials that our students need to know we then move to the curriculum revision and that breaks it down by grade content and course and then of course we move into that evaluation stage of the adoption of the materials and the last phase of course is staff development one of the most important things to point out is that it is essential that we that the standards are what we start with when we go looking
080for we don't go shopping before we know what we're looking for and we get really intentional about what are we looking for because what we find is that if we while no program is one size fits all that we do a better job of picking a core program when we're really looking for a standard alignment rather than going looking for something familiar to us for instance when we were looking at an adoption for ela one of the things we would look for is standards alignment not necessary story alignment because you could go looking for a book that goes oh can i find a new version of what i've had which would be which would be a natural inclination to do but if it doesn't meet the new standards then what happens is we buy this
081and this and this and this and this and not that we won't have the need for some supplementals but we want to make sure that when we go looking for the core that it's the best alignment to the resource that we have and that's why it's it's a key piece of what we go we do our curriculum work and then we go looking for what we need as much time as possible so next slide going back to one of the priorities we had is write this down what is our processes what are our systems so you'll notice that in that little handbook that we have that use attached to this um agenda item as well as on our website is this is our our guidance for and and how to uh do the establishing of
082the criterion rubrics that you use for evaluation what do the letters look like to the vendors to every step or phase of an adoption process if you do it well these are what it looks like and what it what it has to emulate down to the big part which is also tightly connected with legislatively with how do you do the negotiation for the cost because obviously that's a key piece as well as the review and the votes from the sites and teachers and the public display time period from the ordering and processing in a backwards design so that there's plenty of time for receiving these items and training these with training for teachers to look at this prior to implementing it so again it is truly a thoughtful process and then obviously the professional development
083which is should be ongoing and something that's part of our growth with a tool so again you'll see that our our handbook is kind of a is combination of both guidance and direction as well as the actual forms that they could use as a template so that we're being consistent in how we implement the process dr foley can i interrupt yes so when we do the reviewed by teachers and parents i understand that we've in the past we've had a set of all the curriculums at the district's office do we also provide another location for teachers and parents to review is it at every campus or just at the district office president kaler good question and as part of this process one of the things you'll see is that we're requiring that that that vendors
084understand that not only do we need a set here for the district office but a set of each of when you come down to the final two both products go to every school site that would be impacted by the adoption so for instance if it was a high school adoption it would be at both high schools if it was a k-6 it would be at all k-6 if it was a middle school would be at both middle schools so depending upon the adoption that we're doing for the grade levels every school site would have one of each of the things the the products that we were reviewing for those curriculum materials as well as on public display um so that would be an important piece so people can look at it and give feedback obviously
085the one that's recommending will also be at the district office for the extended period of time so that anybody who wanted to see it it didn't go to a site we could do that it's a it's a component of the requirement of the adoption dr foley could we also get them at our preschools now that we've learned how great our preschools are and they feed into our elementaries um having those preschool parents be able to view them that might be a great opportunity as well and again it would be depending upon if they were impacted by the adoption we would make sure that obviously that was at the site so again the guidance document it just provides again this resource for us to have and so um next slide we'll share with you kind of
086again there's phases to this this and you'll notice that this isn't just you start and you do there are key pieces you need to have with each phase and so there's a timeline that begins to put science you'll see is an attached document to this that shows how much work goes into each phase so this is just kind of a general gist of the work that happens in each of these phases so there's actually four stages to the adoption the first one is called the preliminary we have the months there just as reference the adoption process can start at any time the preliminary phase would be the most important and it's where the teacher teams are so critical it is the most important they will set the tone for the adoption this is where they
087will get an outline if there have been any changes to the standard so for instance with science we have been doing an update to the science standards already and so it's going to be critical for us when we assemble that team together that we review all of those important changes to the science standards to make sure that they have an in-depth knowledge of those prior to even beginning that evaluation process so that's essentially that's your preliminary we're assembling the team together and we're educating them based on those standards then we if you move to the next slide we move into phase one of the textbook adoption and essentially the bottom line is we want to narrow it down from all of the great resources that are available down to a maximum of three or four
088and during that initial preliminary phase the teachers will be establishing that criteria for looking at those textbooks next slide going on to phase two we're going more in depth at this stage we're looking at how will this textbook be used within the classroom so now we're looking at all of the intervention that's provided in there all of the enrichment that's provided within the textbook and taking a look at the diverse needs for all of our students key here is the negotiation with the two final publishers so we at this point we're trying to narrow down to two and unfortunately you know one of our considerations is cost so we've made sure that throughout all of this that cost is listed in every phase because it is not a good thing to arrive at the end
089and know that you can't afford the book that you want right so what happens is that this is we use the criterion for what do we need what we want and what can we afford and of that and again we want that alignment there but we're not going to send something out for you to vote on to have you come back and say we fell in love with this resource oh we're so sorry we can't buy that um so again that's why that's part of this phase two as we narrow it down to our to our our phase two next slide we then go into phase three which is like whew this is where it gets down to the legislative pieces that we've got there we we have a vote from sites that bring recommendations
090we get feedback the final one again there's that 60-day review so you've had from the time we've made some decisions before we bring it for approval we have 60 days and then we make a recommendation to you to to approve this this being one of the things that makes it very different than a supplemental is the extended process and phases that happen prior to recommendation but this is great because we can come to you as a committee that says here is the work and what we've learned along the way and our support for this recommendation obviously then upon approval a recommendation is made and then we begin working on the in-service and receiving of the materials so that's our for phase three dr foley can i jump into the weeds for a second um this
091did happen i think with uh with our math adoption but it's important especially as we're online more and more but it used to be when you got textbooks like then you got like a cd and it was like this electronic but now it's all online and so you have flash and all those things so i just i know you know this but just to point it out to involve technology along the way so you make sure when you adopt it that it is something that can be used and we have the capacity and ability to if if you know entire databases students needs to be uploaded but that's so important now and especially as we're mixed online and headed towards one to one so just a technology plug board member glover that's absolutely appropriate here's
092the absolutely appropriate and so important the other thing we've also learned and you and i have had conversation about this too in this in this era of technology things one need to work with all of our our tools but the other thing is sometimes publishers promise you uh what a project will be eventually versus what it is right now and so one of the things that is really important in the process when we're in phase two narrowing down to three is that we actually go in and look at do are these things just pretty packages that are going to happen eventually technology or do they actually really work because the last thing you want to do is buy something that doesn't is promised but not not developed completely yet so that's one of the things
093those of us who have done major adoptions have learned the hard way um along the way um and and it's a key piece to that so thank you for that reminder and dr foley also real quick kind of jumping in with mr glover there is um they showcase obviously their best part and what may be first year free what we learned with our math adoption when alex was included in when we purchased it but then it was an ongoing purchase to continue to use it and so again like mr glover said i know you guys know all that but it's just worth repeating and mentioning that especially you know a lot of these publishers they've already been working to move programs more online more electronic and you know that's happening even faster right now and
094so um yes it's important that we know what we're getting what's an ongoing cost what's included and things like that so when we start using a particular part of a curriculum that's not part of the core curriculum and you get used to it some teachers use it more than others then you kind of have to keep going so um i know i'm preaching to the choir but it it's something that we we got caught up in for sure and recently so it's not like that's 10 years past so it's worth it's worth mentioning that that it's something especially with science and things ever changing that as we're preparing for science adoption that we're fully aware you got to keep in mind textbook publishers are not altruists they are in it to make money and just
095remind the people on the committee of that they are and and hence you'll see when you look in the handbook again these these just give some highlights basically but when you look in the handbooks you'll see the number of steps that are involved to help kind of coach and guide and to to to get the committee and team to really filter through these things so that it doesn't just accidentally happen it's part of the process and hence why we turn it into a guidance document as well as a you know policy processes and procedures you know one of the other things that we did change one of the initial things that we had on there was that we were going to have the publishers do presentations from stage one my experience has been that oftentimes
096you get snowed by the dog and pony show so we have eliminated the publisher showcase until the final two because then it really is looking at the standards it's having the that's why that preliminary phase is so important because if the teachers are aware of what the standards are and what our focus is then they're looking at that textbook looking for those standards rather than looking at what's up on the screen and what looks ooh and ah so that was a big change the shiny new car absolutely one of the other things that we did change was also we're initiating a parent group so we will be asking for volunteers to a parent group so that we can also give some of that same education that we're giving to the teachers to the parents so
097that this particular parent group can go out and talk to the other parents and say hey i got this training and this is what the new standards are maybe not to the depth of the teachers but so that they can have that knowledge and be able to talk about it so that when they're ready to look at those final two they really have the knowledge to look at those final two at all the school sites um i didn't see the parent group in the timeline am i missing it in the timeline not in this this is just like i don't see the time i'm like i don't see a parent group in the time and again this timeline is just a snippet from yes one from a larger one the other the larger one and
098it's in the handbook so it again i missed it when i was looking okay thank you it is in the handbook i will double check to make sure it's in the timeline but that is that is in the process but i definitely could have missed it when i was just bruising this quick question on the parent committee how are we looking to put that together initially we were going to look to have the principals recommend a name to us of someone that's involved at the school site so we'll have a representative from each school site can we also have it available that if perhaps it's out there that if someone's interested they can contact the district office i just we have very involved community members that may or may not have children within our school
099or may have perhaps a different relationship with their school leadership and that may be interested in serving or providing feedback so i just don't want to leave it limited to recommendations if we can avoid that that if there's any way if someone's really interested that there's a conversation and see if they would be a good fit for that type of committee vice president reece absolutely our goal would be is that we have a parent group too who can also get some information for again the filters that we're looking for the standards that we're trying to address so that when they look at this too they too are looking at it with the same kind of feedback so that we also have a chance to get their feedback because what happens is that the committee the
100steering committee of this in the the group committee goes here's the feedback we've got from the sites here's the feedback we've gotten from teachers here's what we've gotten from a parent group so that we have that information for us when we make a decision at the site level which is our preferred and then we bring that up to the district to decide so we're trying to make sure that when we have a core adoption process that we've allowed a process for multiple perspectives to give us information okay so you on the screen you see a sample of our timeline for the science adoption this today was our very first step we're bringing you the processes from our adoption and now we start the work that preliminary phase again is assembling the committee getting names from
101all of the schools leslie horn who's working with me on this timeline is also preparing a science course on the standards for all new members so that will be available here soon and we're very excited this is just our preliminary stage but it will be an ongoing process next slide again thank you for letting us share it obviously we have a policy on this there's processes for this but this what we've done is formalized it in writing and are starting that process with it you'll see a long a year and a half timeline here so that you have time to go through each of these phases and to do a diligence at a time when we're also trying to embrace appropriate social distancing and and and being you know sensitive to all those things too
102but in the middle of important there's in middle of urgent there's also important and this is important and we're going to start following this process so again information and we've got any questions or concerns we'd be happy to address dr foley just real quick science is so narrow um i just want to make sure for our like our high schools and middle schools that it's very content like we only have one physics teacher at each campus or you know where we may be limited on teachers that may be also involved in other things if we can gosh i feel like mr glover if we if we can make sure that maybe we're perhaps taking something else off their plate if i don't want to overwhelm them because of everything else that they're doing besides everything
103they do besides online that they're the expert in their field and now we're asking this is going to take some time and dedication and um obviously when we're looking at curriculum we want to get it right and science is so specialized what we're asking for and in some cases it may be the same teacher for perhaps the physics and earth i mean that may be the same teacher and so if we can just make sure we may be lifting something off of them if we need to so that they can participate in this because we just don't have a large variety and they're already taking on so much so thank you yeah that's great may i thank you madam president uh vice president acting president um well thank you both ms malloy and dr foley
104forget it for moving this towards uh another step closer to being online that's fantastic um i know you guys have been laughing at me for like two years but this is not about me i wanted teachers to understand and take seriously this huge investment it can be millions of dollars so you don't want to you don't want to pick something and then and then you know that wasn't really what we were looking for and then they keep buying all these supplementals it's a huge waste of money and if you don't have to waste money on some of those things that are uh duplicates then then salaries and other things that we need on our campuses can be filled so that's why that's that's why it's so been so important to me is because we can
105use the money to you know maybe whatever i mean raise sort of raise classified salaries somehow um you know if we don't have to spend it on on other things so um you know the other thing is there is a lot of movement in arizona with teachers and especially now we're online and classrooms are mdm people are moving um it is handy as a teacher to be able to you know maybe you don't have the best department head and they don't tell you that you're supposed to have x y and z now you can look and you can see well this is our you know this is what i'm supposed to be using i this is i do not see this in my room and where can i find it it's really helpful i think
106you'll find it was worth the time to put that on there so i think it's a win all around and i thank you i'm thankful for the timeline i really like to see the no the date and then what's expected on that date so i just really enjoyed that and i really thank you for your presentation it was great thank you thank you this is reid mrs kaler i just want to say um a great presentation uh great timeline and i'm just happy that mr glover's happy on his day out that might have been even more important at this point no no but for reals this is um amazing timeline and detailed information and something we haven't had in the past so i very much appreciate the time has been put forth in this uh
107entire process something that we can apply in the future perfect thank you all right with that we will go on we have a list of our future agenda items that we will be covering middle school and high school course guides at our next meeting the high school media center update at our next meeting athletic handbook can review student eligibility clearance requirements in december and then we get into the new year so does anyone have anything else that they would like to add for our future agenda items perfect all right then we are going to move on to our work study yes before we go on to our work study we will take a two minute break thank you you're going to give more to me pretty soon all right we're going to go ahead and
108resume for our work study we have our demographic study dr foley you want to start this one yes vice president reese members of the board we are excited for this next opportunity in conversation in line with the calendar we talked about earlier with with information for important decisions we have some we have an opportunity here for some additional information and kind of then want to talk about so then what do we do with this information and next steps so i'm going to ask dr fowler to kind of explain and introduce our presenters to talk about our our demographic study and the information we've learned and then we'll dive into the so what now what and what are we thinking about with this what do we now do with this information thank you dr foley vice
109president reese members of the board i'd like to introduce rick brammer from applied economics and also visby kuranji from orca winslow rick is is a statewide expert in providing student population and demographic data the study that you're going to hear tonight was originally completed early in the early this year the presentation though was delayed like everything else because of covid and so we we appreciate your willingness to hear hear tonight this study was actually provided to the district at no cost and sponsored by a few of our business partners this study is is provides very helpful information about current projected enrollment trends in the district in that as dr foley alluded to that will help us with our future planning and without any further comments i'm going to turn over to mr bremer thank you
110dr foley vice president reece members of the board um dr foley it's a pleasure to be here tonight share with you the results of our demographic study i will try to be as brief as i can i know you've got the full report there's a lot of slides here and the slides i have here really do a pretty thorough job of telling of what the report does so i'll kind of go fast and if i going too fast you just holler at me and i will definitely slow down and take some more time with it but if we look at the scope of the study that we do it's a it's a pretty standard scope for us at this point but we're focusing obviously on enrollment information uh grade level distributions other characteristics of the
111actual current student population the most important in in what the way we approach it is you know the geographic distribution how students relate to housing units and households and what that tells us about where we're going in the future and then in this day and age one of the most important things is to look at the alternative providers that are active in and around and through and between the district and that includes not only of course charter schools but other schools in other school districts and so it's an open open playing field out there um which is quite different than when i started doing this you know 25 years ago when if i knew how many kids lived in a neighborhood i could tell you exactly how many were going to be at the school
112and that is you know introduced a whole level of of complexity and it really makes difficulty you know in doing good planning work and people like this be uh have to pay the price for trying to you know make things as flexible as they can because of that the demographic characteristics you know of the existing population you're beginning to i know you're building crate like crazy right now but the end is kind of coming in sight here population is going to start to change a little bit the demographic characteristics of the existing population are going to become more important or as important at least as how many houses are being built we look at the age structure and the type of housing of households family households non-family holes households renters but the main thing we
113focus on is the age distribution of households because that tells me almost exactly how many school-aged people i can expect residential development impacts are obviously still significant at this point they've been tremendously significant in inventory of current projects what we know about what's left to be built on some of the ones that are coming down the road and then finally we use two different enrollment projection models and one to kind of cross check the other and the first one is a top down macro economic how does the district fit into maricopa county and what's happening in maricopa county vis-a-vis the nation and it kind of frames the projection if you will and then there's the second one the bottom-up model i call the planning grid model and you'll see those mids in a minute in
114fact we could go to the next slide and that way you'll have a visual well i'm kind of talking about but the district is divided into 82 quarter section or smaller size analysis areas and we had the privilege of serving the district back in uh 2012-13 and we actually created these at that point in time and because of that we're able to do a longitudinal look at you know the distribution of change and enrollment and that helps us a lot when we're trying to evaluate you know like i said before where particular neighborhoods are at so we'll go to the next slide and you know basically start back at the beginning and the blue bars in this graph are 40th day head count enrollment k-12 doesn't include preschool the red squiggly line which goes completely
115off the charts some of you who are here probably remember the pain that caused but that's the annual year-over-year growth rate and so um you know up until last year you know still except for the 17-18 year being positive all the way through not only during the massive run-up in the 2000s through 2007-8 a lot of people experienced that around here what's different about you is you kept growing albeit at a smaller at a lower rate but all the way through the great recession you never actually stop and that's that's fairly amazing the growth sense about 2013-14 has been majorly impacted by alternative providers your enrollment would be you know several several thousand students higher today if that hadn't occurred and we'll and we'll take a look at that how that's playing in but uh
116a really strong showing and right now back to what i kind of call you know positive comfortable growth you get that three or four percent per year really makes things work very nicely next slide please next way to look at the data kind of slice and dice who's out there is to look at what we call great cohorts in this case the average enrollment per grade in each of these four groups and just like other areas that go through a really fast growth period you see that k2 group pop out in the you know in the early 2000s and really that line you know it's up some but it's kind of peaked and you start to see the other grade levels now you know catching up and surpassing that i've never seen a district with
117a curve stay together this long and it's a testament to the strength of the housing market and the fact that there's not p families aren't moving in everywhere in maricopa county but they are here and so we haven't seen the last of it yet but when that k2 number starts to plateau you know the rest of them are going to follow it since this is a move-up housing market it could end up that in the end like in gilbert you have more high school students per grade by quite a bit than you do kindergarten first and second grade students but you haven't gotten to that point yet so it's a very interesting district um in in that way next slide um drilling down then i talked about looking at you know where kids live and
118that comes from you know a record for each student no personal information just address and what school they attend and things like that but we're able to turn those into real world coordinates and with the magic of geographic information systems actually put about 95 percent of the kids you know on the on the house where they live which gives us like i said really good information about student generation from particular types of housing and since we have a history now we can see well it's changing over time and these dots it doesn't show here but they go outside of the district we geocode all the students 1300 of your 13 000 students uh currently reside outside the district uh many of them to the east and to the south but certainly not exclusively next slide
119like i said in that last slide this kind of what seeds these numbers are what seeds my sub-district model and this is just a little slice of that data so this is from last year and the wheat what this map is telling us is the the colors because they're not all the grids aren't the same size i standardize it to you know students per square mile and so the real the colors are telling you the density of enrollment and you have some of the highest and some of the lowest density enrollment areas in the entire southeast valley so it becomes you know a little bit of a challenge sometimes when you're doing attendance area and facility planning because the distribution is so concentrated in some areas the little red numbers are the actual number of
120k-12 students coming out of each one of those boxes in 2019-2020 so um it's it's good information it's more of a visual than orient yourself but the next one um is is to me more interesting which shows us well between that period between our last study which i got it wrong it was 1314 but anyway uh and 1920 that six year period now you can also you can already see in this case the red numbers are the change in the number of k-12 students and so you can already see the parts of the area parts excuse me the parts of the district that developed first that are already beginning to lose kiddos and but you've got to remember that also during this same period the charter schools were growing so it's really not necessarily that
121that many school-aged persons left is that your enrollment went down by that much and by the same token when you look at the red areas where the increases have been blue for cold red for hot people argue about that with me all the time but that's the way i do it but anyway uh the the red areas would have been redder you know the growth would have been higher so it's all kind of muted um you know by the fact that we've had that that growth in charter schools next slide talk about the actual demographics of the district um very strong component where the under 18 population is still around a third of the population of the district many areas i work in it's 15 or 20 percent of the population so again still a
122family area you do see a little bit of slip where the especially the under five group is starting to lose in terms of its share of total population and that's kind of the first hint of what's going to be happening in the elementary schools and then you know kind of eventually work its way up a couple of kind of important and um takeaways also is those renter-occupied housing units are running ahead of total housing units so inspired the fact that most of the construction has really been single-family not all of it and we are seeing you know more renters enter the district and in a way that actually stabilizes enrollment levels because rental units turn over quickly and they tend to have the same people kind of people in them all the time whereas single-family
123houses people age in them and you know enrollment will fall over time the other the other big um indicator that i look at is those households in the 25 to 34 and the 35 to 44 range those aren't the ones you get high schoolers out of much older cohorts but those are the ones that are really driving the kiddos the uh the small guys and so again no huge cratering but down from 64 percent you know in 2000 to 52 percent now so the signs are there that you know the aging the maturation of the district has definitely become and that's probably going to continue to some extent and accelerate especially later in our projection period next slide please one of the things that i talk about with everybody and this is just birth rates
124and you've heard a lot about it in the news lately and during the recession birth rates in arizona fell by you know nearly 20 percent um and the number of births about 17 and i lagged those birth years down at the bottom there's a line that says kindergarten going across there and so many of the districts that aren't growing like you are experienced um pretty significant declines in kindergarten enrollment between about 2011 12 and 16 17 as a result of that drop it was interesting is that after that we had three periods that were three years that were relatively strong or at least the birth rate ceased to fall and that was during the economic recovery and every time in history when there's been a drop like this and then the economy recovers guess what
125the birth rate goes back up every time in history up until right now and the the type of impacts and the the young people that felt the recession uh in terms of their jobs in terms of their college debt in terms of everything have simply just put off um having families five to ten years longer on average than it used to be and because of that you create this one-time sort of shift and we're we're dealing with that gap right now we're still waiting for 2019 data to come out but i don't think it's going to be up so what that means to us is that even though you're a growing area between 2019 and 2023 as far as we know there's less kids in the pipeline all together next slide please we talked about
126the alternative providers this dot map is kind of hard to read i suppose at the scale but there are currently 10 charter schools operating in the district i enroll about 73 hundred students um kind of surrounded too within a mile of the outbound boundary there's another uh 3 600 students in those schools and so you know their enrollment over the last nine years this was 2010 through 2019 had increased by 6 500 students while years increased by 3 200 students which means during that particular period of time of course they captured about two-thirds of of the growth that was that was occurring um in addition there are some private schools that are you know serving around 1400 students and i think the next slide has numbers and we're not going to spend an awful lot
127of time with them in fact maybe none other than to see um what the rate of change has been both in district and and with those accounted for that are outside the district but what i'm getting out of it more than anything else is if you look back in 2014-15 and it was really strongly rated towards k2 k4 and the upper upper grades were very small and still in all the districts are more competitive for high schoolers you know than they are for elementary students that is still true but what we've seen especially in the type and the scale of alternative providers that you've picked up here is that it's creeping forward and it's having a larger and larger impact even at the high school level it's just something to keep an eye on and
128something that i recognized as changing um but anyway and it's factored into the projections and that's um you know it's important i think next slide please we will talk about development you know here just a little bit um there's been you know several thousand housing units added over the years but it's gotten pretty slim these days where and i'm going to make this so i can actually read it myself [Music] where you've got you know a fair amount of development obviously occurring in cooley station but they're rapidly chewing through the single family land there and pretty soon all that's going to be left is commercial and apartment land and so that's going to dry up pretty quickly and aside from some sort of infill on the south on the western border of the district and
129the larger acre properties the only game really in town has become saseman estates which has really just kind of gotten going i suspect it's going to build like wildfire but you know that's really kind of the only other major project you have coming so we're talking about you know build out we're talking about reaching the initial you know development of the district and on the next slide we talk about that that you know potential going forward um and we tallied up um about 7 300 more housing units that could be built in the district by all the current plans and all the vacant land that we know about what's interesting or kind of not sort of scary is that about 2600 of those are single family houses and about 4 700 are multi-family meaning apartments
130and town homes is that that's what i mean by multi-family and um moreover than that where they're located you know along williams field road and that entry to asu east and the i've been tracking this project since the conversion of the air base i mean that's how long i've been working out here and it's always looked like that it's always been the dream to be mill avenue or a nil avenue of sorts and that could still definitely happen but if it sits there very much longer and we go into any kind of an economic slowdown i believe you could see some of that land flip back to some different type of development too but they've waited a long time to get what they're asking for so they'll probably be pretty stubborn about it too but
131that is the focus of where the multi-family is and then the next slide looks at the same map except oh no it doesn't i didn't put it in the timing map which just shows you i didn't put it in here it is in the report that basically everything is active right now or it's going to be active very very soon and as a result almost every almost all that you see is going to build in the next 10 years which is why on the slide that's currently up you see the absorption of about 71 7 100 housing units over the next 10 years and it may turn out that they're not the all the multi-family units that we thought they were going to be but the interesting thing about multi-family single family is the yield
132of students per acre is usually fairly similar you get more units with less bodies and so i think we're going to have about the same impact no matter what the exact number of of housing units is but um basically looking at build out of the district which will bring the total population of the district up to just over 100 000 people um living in about 34 000 house households and this the households on the next slide that and here it's just shown as the households total behind this what i'm really modeling are those age groups by tenure so owners and renters and all those different age categories and the mixture of those is what drives that school-age population projection so school-age population is all persons living in the district 5-17 whether they go to your
133school or any school that's just total number of kiddos living in the district 0.721 per housing unit very high i mean not as not as much higher than some of the parts of the southeast valley but compared to maricopa county very high again a family oriented area that last year we enrolled 13 121 students which left a net difference of 7 000 an overall ep ratio because everyone has inflow and outflow of students of about 65 percent um now you do got to realize that of the 13 100 students 1300 come from outside the district which means that you're actually last year got 11 821 from within the district and if you divide that number by the 20 000 141 persons that gives you a capture rate you hear people talk about a capture rate
134of 58.7 so 59 um looks a lot like queen creek areas that got behind the curve a little bit while the charters were streaking ahead it's good and bad the way i look at it because it also means that there's about eight thousand additional students out there in the district that are in the offing and you know right now they're with the charter schools but even the idea or the concept of capturing back 10 percent one in ten that's 800 kids so the you know the bank is big enough that you don't have to hit it um as we go on in this presentation are we going to have a conversation during this presentation is what are the thoughts are in reference to capture or is this is this the time now it is a
135work study and i'm sorry that i rattled on i was we have a great program here in the higley school district and what i feel is we don't tell the story enough as you said the capture rate we're not doing enough to go after that capture rate when we look at it's it's not business as usual and and the more that we sit here we think okay students people move into the neighborhood how do we even talk to those families it's non-existent um it's interesting to watch that the colleges and universities have recruiters yes come come into the high schools to recruit students to come to them yet in our environment which is new i mean technically as i see it we should really have recruiters that i mean for what it would cost us
136to bring just as an example i'll just talk about it for a second as an example if we brought paid one full-time employee to be a recruiter the amount of money they could bring into this district i mean the person that could go and meet with the realtors meet with the new developers a new person comes in the community they used to call it a welcome wagon a long time ago when you came to a house person moved in they got this whole bag of new ideas they talked about the schools and things like that i mean we need to be a little creative here because like you said there there's seven eight thousand students that are sitting there that and i'm looking across the street over here there's a new subdivision going in we
137need to be having conversations with those developers with those realtors and somebody should be visiting those houses and walking into the neighborhood to ask them because the people what they do i know when people move in my neighborhood they ask their neighbors hey what's a good school district where should i go should i go to this school that they just built across the street or should i go down down the street here see that conversation is not taking place and that's where this capture rate like you said right you see some of the charters come in they have bells and whistles and all these types of things we're missing on that and i wish we would reinvent the wheel and take a look at be a little proactive in recruiting the children in our neighborhood
138i think that needs to be like even said a recruiter or somebody in our marketing department needs to to say hey welcome to the neighborhood and see what teams points but just mr tovic that's a good point and when people are moving from other places out of state i actually met with a family yesterday that just moved here from california and they said i just have to ask why are there so many schools they're like everywhere i'm turning around they're like what's going what what is this why why am i driving down the street and how come there are so many schools what what is it and had to have that district charter conversation as non-biased as possible but then i threw in but we're higley and this is what we do so um but
139and they're not they're just barely expecting their first baby but that was one of the things that they'd noticed was all the schools and so like you said when people are moving in if they're coming from out of state somewhere different they don't understand the difference for some between charter and district and public and what that means and and everything else so um if and it was my assumption from what i had been told that we were sending things to new residents was that happening vice president reece board member wittovich i i believe that when michelle reese was here dr thomason had shared with us that that was one of the things that they were working on doing there were little bags that they had uh put together for delivering to those to the extent
140of our capture rate from that or or how we were doing on that the update i don't have an update on that on the return on that but i will tell you we're currently in the process of identifying a new public relations person and when we went through the vetting of what are we looking for in this person and what does this role look like we talked and hearkened in our team to the fact that just like you had talked about with us earlier in a work study with us is that we are our own best kept secret and how are we going to how are we going to get out there because we pride ourselves in a boutique and we have for the size of district we have we have really great programming options
141but how do we advertise and build on that and and that was one of the key pieces we were looking at how do we do better at that because we do a good job of promoting to those who already know about us and not so yes they were they were doing that to the what extent that we were yielded or what could we do more of we are going to proceed with that with a new direction a new person in that role to help support us in that capacity because just like you see here that 65 capture rate how do we how do we help capture back our our students and our boundaries i have a quick question before you move on um i went back a few slides i didn't want to interrupt you
142you were on a roll um do we have a higher than um average number of charter schools in our district because it seems like we do yes when i drive i feel like it's a new one every block i mean i think the focus the focus here was not only the regular sort of market based the the great hearts and those kinds of people but you know american leadership academy you know has had a tremendous impact and that's just the way it is more per square mile other areas okay and then i just want to thank our gilbert and queen creek for being so awesome and family friendly because that's why people are moving here they're hearing about our awesome schools they're hearing about the great police officers that we have that are you know
143safest in the nation or whatnot so i just want to just extend the thank you to them well i have a moment too so thank you one of the things you might think about in that marketing message is that i find a lot of people that come here from out of state aren't familiar with the fact that the district and the city aren't the same thing and so when you say higley you might say well maybe you should you know the hickory district in gilbert i mean that probably should be right part of the first sentence because there's name recognition with gilbert now it sells and so higley yeah i i kind of know where it is but people like in many parts of the country the city council you know um what they call
144that suspends the meeting as the city council and they become the school board and then they go back to becoming the city council again and many people have come to that you know and this thing was scottsdale the other day we got into kind of an argument but this woman just couldn't get over the fact that scottsdale schools served more than the city of scottsdale you know it just wasn't a concept you know the two other things you guys said that were right on the money was one word of mouth is worth you know all the advertising there is but the other thing is is that with the plethora of schools i find that people who don't have the word of mouth influence go to the nearest building and they don't really care whose name's
145on the door you're gonna sign my kid up okay fine you know i mean they're just not not that discerning to know that they're picking you know a charter school over a higley school i don't even know that they realize it happened and that's a good point about the difference in names any of it well all of us who have run for an election as we gather signatures and we indicate we're running for the higley school board and they're like oh i live in gilbert yeah and it's like well what school does your child go to and they would mention one of our schools and we would be like no that's the higley school district and they're like and it's confusing and they're like i've lived here for years and my kids gone here for
146years and i didn't even realize that we weren't part of gilbert public schools and that we had our own district and and things like that and just real quick on this my concern and your numbers reflect your projections reflect a little bit of it is um i mean i've lived in this community for many many many many years and there's a lot of families that are just like mine and my last one's out out the door this year i mean she's a senior higgly won't kind of won't have my my own my kids in the district anymore and i'm not going anywhere i mean i love my community i love where we live and everything so like i said there are so many families that bought at the right time and that recession and everything
147didn't didn't harm us because of how and when we bought our homes and so people stayed and they're still staying and their kids have have grown up everybody on my street are almost original people there and there's only one that has younger kids than mine and so all our entire street kids have grown up and graduated but we're not going anywhere so we're sorry we're taking up space but not providing anything um any kids into the district you know we certainly appreciate your taxes nonetheless but we won't talk about that because i also have a small business in the district so we won't talk about that but and i'm happy to pay them you know and we've done some really some longitudinal studies that show that if you take you know a neighborhood or even
148like say about a square mile about the closest you can really do this is that there's about a 30 to 40 percent drop between peak enrollment and the bottom of the curve before finally everybody ages out and it's interesting because we did this as a case study and i picked four different places across the valley that were like really different mccormick ranch and dobson ranch and places that have been around long enough i could do it and um they all started at different places they had more or less kids because that's the kind of neighborhoods they were but the slope of the curve is identical and it really is that 30 at a neighborhood level so what happens if if you grow really fast like you guys did in the first part of the 2000s
149you should get a lot of people on the same part of the curve which means it's going to fall even further as a district than you would if you had grown slower you would never would have peaked as high so you do got to be careful with that and we are in the range now of looking at enrollment peaking over the next 10 years and it probably has peaked in the lower grades you know in any real significant way but the pressure at the middle schools and the high schools is going to continue it's still rolling forward and i think it's going to grow as it rolls forward because of the popularity of the area so it's not like in a in the inner city district a lot of times the most kid you have
150is kindergarten and every grade from that is less and that's not what you're going to have it's going to be the other the the other kind of slow so um but it is going to peak let me go to the next slide i know i'm um yes mrs kaler hi i am so sorry i'm not there in person i think all of this is very fascinating and very interesting can you talk for maybe a moment there's so many apartment buildings that are going up is that taken into consideration that your housing do you consider that single family oh yes oh yes definitely but uh with the character with multi-family more than single family you have to look real carefully at who it's marketed to and most of the apartments that are planned in the district
151not all but most of them are not being built or marketed to families with kids they're being marketed to college students and to some extent empty nesters but kind of not people in between so it's very it's very relevant i mean in some cases we can have three or four hundred units built and get you know 10 or 15 kids i mean it's that extreme or in some cases none but but by looking at the rent levels and the bedroom mix you see a lot of studios one bedrooms very few two bedrooms you know they're not looking for kids if you see if you see uh a concierge instead of a playground they're not looking for kids so you know it's pretty and that's what you're being characterized more and more as those you know
152that probably aren't going to have a lot of kids is it also true that charter schools mostly serve k-8 students and then most of the students would like to come back to the high schools because you have a lot more programs in the high school sports performing arts yes we had alluded that to a little bit when i was talking about what the charters were doing at the higher level saying that they were growing but as i also said yeah the capture rate your capture rate among high school students is much higher than among k-8 students and that's because it's truly hard to replicate what a full-service high school is with the teams and the drama and the dance and ap programs and everything that goes into that that's absolutely correct mrs keller i'm sorry
153i couldn't hear you did you have anything else no that was that's just my comment thank you okay thanks and just a quick note on the apartments like you said it depends on who they market to let's be real these apartments and their cost is not being marketed to families that they're like you said it's not that they have three bedrooms that are affordable for families to come in and and live they're being marketed to um either like you said the retirement type empty nesters or bc before children and that you may be able to afford a little bit higher apartment cost because the cost of the apartments that are being built here are are not being marketed to families and that's hard for gilbert i love where we live and everything and we have
154um great schools and but it has driven the market up and obviously as homeowners that's great as homeowners that it's driven that housing market up but it does make it very difficult for newer younger just starting out families to move here and to live here so that's that's really good points and for sure one of the biggest problems we face in economic development in metro phoenix right now is the lack of affordable housing and we're not quite back to drive to you qualify but when you start seeing lots of rooftops going up in casa grande and coolidge and things you know that's that's essentially what's that's essentially what's happening on the other side of that though is interest rates continue to be so incredibly low that i'm quite honestly surprised at the number of kindergarteners
155we can get out of a five or six or thousand dollar house i mean that didn't used to be the case you got to those kind of prices and you started thinking oh this is going to be junior high high school kids if any you know or something like that but what right now um the people who are seeking the homes are the ones that have finally decided to have kids which they decided to do 10 years later than i did which meant they've got a lot more money to spend than i did when i was looking for a place to raise my kids so there is a contingent out there that can afford it and i think that's why you still have a strong school age population and you know the popularity of your
156area and the quality of the schools i believe is going to continue to support that so this is just a chart of that same data where we're comparing school-age population to enrollment and you know it's sort of a low level but we see it be steady that ratio between the two is the green line and so it's maybe not as high as we might like it to see but on the other hand it's not aiming downward like it is in a lot of districts where i work so i'm calling it you know basically stable and it gives you maybe the opportunity to even bump that up in the future as we said because we know even though on here it says 7 000 that's actually based on the net number we know there's actually 8
157300 that are out there that we could potentially grab on the next slide we'll just try to move along is you see that the k4 group um peaking in enrollment by you know 22 23 or so that and it will follow the rest of the projection period and then the other ones follow suit so the 5 8 doesn't you know peak until 25 26 maybe somewhere even later than that and then 912 is still in the process of peaking when you get to the end of the projection cycle but the other two groups you know essentially will be in some level of decline by that point and you know in between you're still gaining 2 100 students most of them are going to be junior high and high schoolers next slide there's a couple of
158them i think but this just shows where we see the change in enrollment occurring in the first five years and then the next one shows the the second five years and these are again based on counts but you see the major slowdown in the second five years where you finally get you know there's very few neighborhoods that are going to be increasing by that point most of them are going to be in some form or another of decline and how fast that happens will will be you know a function of how long you decide to stay in your house um vice president reece but but we're all staying in our houses longer because we're living longer and we're healthier and prices are so high that you probably can't afford to buy your own house anyway
159so people are hanging in there and so you're right it does slow down that turnover rate and that's going to catch up with us in enrollment the next slide just real quick showing how we aggregate the grids first to attendance areas so strictly looking at enrollment from the standpoint of where do kids live and so the next table reflects that so this isn't it's different enrollment numbers and you're you're used to seeing because this is not by school this is by where they actually live which also gives us that line on the table that says out of district so you can see precisely how big that is and and how it's been trending as a as a component of enrollment and you know right now in 1920 685 from outside the district k-6 that's a
160school you know i mean essentially so um it's an important it's an important component um you see the you know historical change we've had the 13 to 14 changes by attendance areas are kind of wacky because we opened a school during that period of time so but the grand total you know showed in that six year period about 1100 almost um new k-6 students versus only 200 um seven eight students versus you know 677 at the 9 12 level and as we go through the projection period you see those earlier grades slow down in the first five and then actually go negative uh in the second five and the distribution you know is shown again with my famous red and blue but we're looking at most of the growth that's going to happen to continue
161at gateway point in the higley areas and those schools get awfully awfully large you know by the end of the projection period and then you know significant growth at both middle school areas and in both high school attendance areas biggest wild card in my job these days is what's going to be the future from outside of the district i use a lot of science and what i do and this is hardly any of it because how many kids decide to come from you outside of the district is an extremely difficult thing to predict and beyond my crystal ball in a lot of ways in a lot of ways it's more in your wheelhouse than it is in mine because it's the programs it's the offerings it's the public relations and the marketing that are going
162to drive that number so prove me wrong and get twice that many and we'll all be happy um the the next slide is is the go-between because you care about schools and i model attendance areas so i'm always looking at what's the difference between those two so this is a complicated slide and you read it across to get school enrollment so as an example bridges elementary had 417 kids from their own attendance area 29 from centennial 27 from chaparral et cetera et cetera 77 from outside the district giving them a total attendance of 746 even though only 438 students lived there so they're a net positive of over 300 students and so when we do our planning our attendance planning our facility planning we have to take this into account and when we change facilities
163then we tend to upset this matrix but i've done enough work with districts over the years to know these patterns don't change as much as you might think they do the flow between the schools is really is really pretty steady and overall 81.1 percent of your elementary kids go to their designated uh elementary school that's high paradise valley is 65 percent full you know over a third of their kids go to a different school than the one they're supposed to and that's another thing that makes facility planning a rather interesting challenge is when you get that and sometimes you cause it by having a program in a particular place and then at least you know why sometimes you don't even know why the area retention rate line the greens that go across the bottom that
164just shows the share of your students from that area that attend their designated school so in the case of bridges that's 95 percent that's as somebody saying they like that school quite a bit and unless you're manipulating it with the program you look across and the euros are all fairly high i don't see any that are you know you know so so low that they really stand out but in some districts you do and it helps identify problems so anyway we can read these there's not nearly as much movement the middle and high school level of course because there's only two schools but there is still a difference in what it means in terms of the net enrollment you know the difference between who lives there and who resides there which is the next slide
165which then takes this matrix and applies it to the attendance area projections to get projections by school and and these you know have then that extra little bit of unknown in them because we don't know if that relationship might change over time and they just generally just reflect the attendance area numbers anyway uh with uh gateway point in the higley area and the elementaries um you know having most of the growth and then you know growth in all of the other attendance areas with williamsfield high school looking like the one that's going to have the most the most challenges in terms of numbers of new students so i've got a conclusion slide and then you can i'll open it up but i do think k-12 enrollment is going to peak over the next 10 years
166the only way it probably wouldn't is if you do have some sort of campaign that's wildly successful and you're able to bring back kids because the the number of new kids coming in is is kind of fixed it's going to be fixed so um and the existing population is going to age um while saying that there's no indication at all of immediate decrease it's not like you're on this edge where you've got your kindergarten class is half the size of your senior class and i have some districts where that's the case so you know it's coming at you you don't see that here so you've got a lot of stability even though you're getting up there and you're starting that um gentrification process still a lot of stability we know single family construction is going
167to basically come to a stop over the next 10 years and the multi-family housing that we're looking at just isn't going to be for kiddos and the final thing though is that we have two elementaries and both middle and both high schools that might need some help um in between now and then because most of that 2000 student increase that we're going to get in the next 10 years is going to be there especially you know especially at the high school level so um that's kind of the end of i'm thankfully i'm sure you think of my spiel but i'm always happy to take questions it's mr brammer right is your it's mr brammer yes okay uh well i thank you this was really great and really good for the board and i think the
168superintendents and the cabinets to hear um i was going to make a joke about what if i threw a pandemic in here what would that do to your numbers but well it's actually a very good comment because what it's done is destroyed my numbers for the most part this year because there's 50 000 students missing statewide five percent of all enrollment and interestingly two-thirds of that is k2 um the kids that weren't in the system very far um but nobody really seems to know where they went but we do expect they might come back and you didn't really have a big as big a dip as some but in some districts where we lost you know 12 to 15 of kindergarten um the interesting thing is we expect him back but in what grade because
169apparently kindergarten is not required or compulsory in the state of arizona or fully funded or or funded yet correct so but it's unclear whether those kids will come back as kindergarteners or come back as first graders and i think it'll be a mix of both and i think you're going to have your hands full with the ones who try to start as kindergarteners may not be quite ready your point about the importance of that kindergarten program yeah so i think it's going to be it's going to cause a bump in a lot of districts next year where they're going to get a bump of kids back you didn't lose that many you lost a few but it's not as big a factor here as it is in some of the other places where i work
170thank you and i also wanted to just add some some testimony um i remember many years ago i was working in gilbert and one of my uh we got into a discussion about well you know what's going to happen uh when there's build out and uh you know my perception and and i could be totally wrong but my perception as a teacher is when we did start to see declining enrollment we were in gilbert very un in gilbert school school district it seemed very unprepared uh to deal with it and it is very very very painful when you start to contract it means moving teachers that may have been at no other school their entire career it's just a whole slew of really unpleasant things and and my perception was that we did not our
171leadership at that time had not really planned ahead and you really have to start looking 10 years out and not the teachers really don't have to but the the leadership of the school community has to start thinking about that because it will really wreak havoc and destroy a lot of a lot of good will and and and it affects programs and where people are so this is very important i think it's really good information i won't be around in 10 years but [Laughter] i just think in closing our administration the impact that we can have on this for positive is the marketing okay and i hope that's something that we take away from this this workshop today that we can make a difference here guys and and it's all about us and it's not about
172business as usual we need to be aggressive here i don't care if a salesman or car salesman but we need to be aggressive in our marketing we're going to change his numbers in our favor and i think that hopefully is one of the takeaways from this presentation today well mr glover you asked what happens if we throw a pandemic in there some say there's going to be a baby boom because of all everyone being quarantined and everything being locked down so i don't know our numbers may completely change and we may have a ton of kindergarteners in five years that we weren't expecting so we'll see what happens with that but they say one of the things that has happened almost immediately was of course prior to the pandemic we had and still have a
173big push for housing urban housing downtown kind of housing and now all of a sudden everybody wants two or three extra bedrooms and so we have builders scrambling to try to figure out how to build five and six bedroom houses and that's not going to happen downtown but it's also going to mean your house and my house the big old houses that we no longer need are going to be worth a fortune i mean it really is so on my street and in my neighborhood houses are going super fast to those young families because it is the starting point or there is this you know a starting point from other states and they're bringing their children because the pandemic i don't know i'm questioning all of it because i think we may have another big
174boom in higley because of all the people from california coming there just isn't enough turnover to facilitate a big boom where the interest is coming from is the fact that um other than the hospitality and parts of the service you know sectors of the economy arizona economy has ripped through this i mean we're adding manufacturing jobs ready to wholesale trade jobs at an incredible rate we're adding health care jobs and and tech jobs at almost that high rate and so the attraction is here the immigration is is still here you know in spite of in spite of kovat some president reese you need to move out of your house so somebody else can move into it apparently and you got to go to an apartment is what he's saying you got to move into an
175apartment apparently that's the only option for you well the developers would like you to do that yes they would well and we don't we don't see the same turnover it used to be what like every five years was it five to seven years you would kind of see a neighborhood turnover not that fast as a neighborhood we used to say the average house turned over every seven to eight years and i don't think but everybody's on a different schedule so neighborhood-wide it's never that extreme but now it's ten years ten years okay so it's gone up by like 30 percent just the average it's at least 20 years for me so i'm 26 in at my house so yeah i understand well thank you it's great information and planning ahead and putting it all together
176and our town of gilbert website has a lot of information that goes you know coincides with this and helps and they provide a lot of information through their alex stuff so it i look at that and so now i look at this and so i definitely appreciate a heads up on what you're projecting so we also do a lot of work for the town of gilbert actually on economic development and on some of the transportation planning so gilbert is a familiar stomping ground for us so is it your fault that they reduced the speed limit on williamsfield to 25 i'm sure it probably is starting today 25 miles an hour on williamsfield road wait till they start ripping up power roads south of the freeway you're really going to love that one [Music] no they
177like permanently reduce the speed limit because of on street parking to 25 miles an hour so i'll keep that in mind i'll remember that next time be like no all right thank you so much this was great and i appreciate i know you've hung on to it for a while so i appreciate you sharing that with us i appreciate the opportunity vice president reece and members of the board going into 10.2 when we talk about so what now what so as as shared as we wanted to share with you when um rick came to our cabinet meeting a couple about a month ago and shared this information our thought was okay so what now what because when we're talking about just just to your point uh mr glover um when you look at um looking
178at you if you're not thinking several years ahead you're already behind so we and we need to kind of take a look at when we're looking at boundaries budgets when we're looking at building when we're looking at future growth we're looking at what are our priorities what are our resources what are what what those are all going to be really important for us to consider as we bring you information and plan for if we're going to consider going out for anything else what what does the future look like with what we know and obviously so then you throw a pandemic in the middle of that um so i want to ask mr dr fowler to kind of explain kind of a thought a thought process again this is a we're bringing this to you as
179an information item to decide to bring back to vote another time if this is more information that you want to get that would help us with prioritizing as we look at lots of needs across the district so dr fowler do you want to talk about our proposal then yes thank you dr foley vice president reese members of the board really as a next step and and as a cabinet we also heard this information one of the things that we would um are thinking about in terms of a next step potentially is that would assist us in our budget and planning for the future is and that's what this proposal is that we'll bring it back um jeff gad brought the the idea of the planning and the budget calendar and all those different components that
180that need to be need to be filled if you take that study and and some of those conclusions about we're growing to the north we're going to have more more need in our two of our elementary schools our middle schools and our high schools aren't going to be big enough i mean so start to to look at sort of our needs facility-wise and as you know my work been working very closely with mr reholtz over the years and we've been very successful in getting funds funds from the state and and we have a pretty good idea of sort of where our next areas are and what our needs are but what we'd really like to do is have a an expert group come in and just confirm for us what um what those areas are
181where as we look ahead and project you know facility needs um certainly we want to in the board's inform now but want to look at what the the data is telling us and certainly confirm that um you know as as board member wilson said as well if they keep coming then we will have to readjust it but based on what we're seeing there's certainly some some areas that we need to be planning for and prepare to to focus on and our it's our recommendation that we look at what what orcot winslow could provide for us and it's a facilities condition assessment and that's reviewing all of our school facilities um and and really kind of a second opinion for us because a lot of the big items we're gonna kind of know but then just
182to make sure with the experts in that field and be able to to be better informed and inform the board about what that that looks like i i think i think that would be something that would really benefit us the other thing that i think was included in this uh that is included in in this is since rick's information is now almost a a year old it would be allow him to to spend a little bit time and just update that to make sure that we've had we've got the most current information and we could see if if there's been any changes in that and so so kind of briefly that's what what that study would provide but really allowing us to have a second opinion and and the experts that that do the condition
183index allow us to uh have some more data to to make some really good detailed planning and look ahead for the next two five and ultimately 10 years in terms of what we need to do and where we need to go [Music] so i mean i'll answer any other questions that are related to that mrs reed mrs kaler um thank you dr fowler i i believe this is much really well spent for our district i think that having something partial eyes walking to our campuses and looking at everything um even myself i watched this step the other day and i was like oh my goodness this glory why aren't we exploring and so i think it's just time that we have some impartial eyes walk through every campus and give us all those direct needs
184i think that sometimes we focus on maybe being the loudest in our district what they need or want maybe more of a want and a need and i think it's time that we on the needs of the district i know that one of our cuts many years ago was custodians and maybe possibly maintenance and it's time that we start really putting some um money back into our schools and we haven't done that as well as i think we'd like to all of us so i'm i'm really grateful for this planning ahead for the future and it doesn't mean that we get everything done we need right away but i think it's really important to put that list together right away thank you just a few questions so how often should a study like this be
185completed vice president reese members of the board i know that um the last time we had had this type of work done was 2012 2013. so um probably every five to seven years is reasonable but we're i think already at that point so certainly for us um with with the information that we have um there would be real value to look at and as as a board member keeler sorry president kaler stated that information and that uh independent opinion um because certainly we all have our biases and and and we're in in it so it's really nice to have that outside expert opinion and then we can bring all that information back i'm certainly um and presented in a study session and and really get the board's input in terms of really where where do
186we need to focus our attention and what are our our greatest areas of need um and and move forward that way i do know that um some of the limits that we've had certainly as budget um also we've been limited because we know there's things that the sfp pays for and so some of the things that we focused on the last five or six years are the areas that we knew that we've had success with and well we know that the state is going to give us money for these items so let's get all these items done and i think we've done done done well in those areas but there's a lot of things that the sfb hasn't funded and wouldn't fund and so so there's clearly some some areas and and i'd be really
187interested in seeing this result as well and and being able to to be methodical about a plan and a process of really addressing those needs moving forward and so um but i do think it's reasonable um and and bisbee's here to to chime on that but at least five to seven years i would think it's reasonable that once we create that document it should be a living reading document which can sustain itself for multiple years because as your facilities age and certain things might not have already been included so you you keep on checking off the things you've taken care of uh life cycle costs like your carpet has to be replaced every 15 20 years your hvac systems depending on what systems you have they wear down over 12 to 15 years your roofing
188and some funds come from the sfb and dr fowler and benny have done a great job getting those funds but sfb in this downturn is also going to be restricted in the funds they have because i think the state is going to reduce their budget just because of of the economic downturn and not enough tax has been collected so could we then identify certain things which need to be done could they then be done from the bond so you have a ongoing document like a strategic plan okay you fixed the you were able to fix the roofs and the hvac from sfb funds but these roofs and hvac the life cycle would be getting over in 2022 so how are we going to take care of them do we need to patch them do we
189need to go out for a bond and maybe get some bond supplement funds and and then you keep on ticking the things you've done and adding things as your facilities age so you might have to come back and take a look at it again okay did you this one says the the facilities condition plan was last updated in 2014 did we have a study did did we have that or was that our own and i mean i i know we created some maintenance plans regarding carpet and paint and things like that and if that if that was last updated in 2014 what have we done in the last six years without updating our plan in terms of the plan the plan um came or the i'm sorry that study was done right at the same
190time that the middle schools opened that same year so it was the the group that managed that and so that would that document was provided at that time and i i think the plan was restricted because of funding and so the document and the plan was presented um and i got it sort of after probably the third person that was in that position but um it was information that we had but really um it was never really incorporated and shared with the board and or really um used to to address the need and as as we indicated we want to make a create a living breathing document that that captures all the work that we've done from different including the sfb but then also prioritize items that here's what we need to do and then
191as we do them put that on there so this could it would be something that grows over time and so i i really do feel that there's there will be real value in this process so no i agree i mean it was it was my understanding this is what we have been doing as it had been talked about not completely presented to the board but talked about to the board that it's time for us to do this and it's time for us to do that but if we've not really done that i guess that's a separate thing but we need to do that and um my other question i think you helped answer it my other question was i mean bridges is new is this something we really need to be doing but i think
192you answered that that maybe that list at bridges is going to be really small but if it's a living breathing document as that building ages it will start to get added things that come up and then i'm assuming and please correct me if i'm wrong that obviously we're going to prioritize any safety issues ahead of anything else i know mrs wilson when you talked about one visit to power ranch there was a concern about some doors or maybe mrs kaler i thought you were there too that there was some concern about doors and so [Music] i know that that became an item to to take care of so we will walk all of the campuses uh with district facilities people and then we come up with a detailed list and then usually there is a
193committee which is formed by the district leadership which goes ahead and we price it that this is potential cost for all the changes which would be and then the district forms a committee and prioritizes on each campus which is priority one two and three and life safety is is number one because you have to you have to fix that and once you've identified and you don't fix it then liability comes into them and then anything which affects education like you have a air conditioning coming on and it affects the hearing of the students so they cannot learn in a classroom that becomes important leaks sometimes water leaks to the to the walls or to the roofs we need to identify so anything which affects education is also a very important priority because then the kids
194can't learn or cannot be taught so we identified those different items prioritize them and then you can kind of put them into into separate bond packages that do we want to go for a small medium or large bond and and then that comes back to the board and it's a decision which you would take how to proceed with that we also identified these items what funding we can go and get from sfb because they paint the schools they they do roofing they do hvac chiller upgrades so uh ada is is a is a upgrade which we can go and ask the sfb to pay for so there's certain categories we said these are potential sfb costs and try and get those fundings from the sfb but if they turn you down then what are the
195other avenues remaining to get those things right no i i was just that's great to be able to identify different revenue sources like if not this then this and then yes we're going to have some areas that we need to address in the future with some growth however like mr glover mentioned too we're also going to have some declining areas and what what do you do and how much do you spend and it looks like some of that growth may be just a temporary through a curve growth so it's not a permanent thing and so having all that information and and having options to talk about what our buildings look like and and what are some temporary versus permanent options for future influx is really good to have many years ago we did that for
196kyrie school district where my kids could went to and going to different schools we also found out that what are the district standards that you need one science lab or two computer labs and we saw that as the uh in kyreen like rick also did all the demographic reports their enrollment is actually declining they are filling up and staying steady by out of district it's coming in because of their like you they have a good strong educational reputation so what we found that some in some schools they had three computer labs and they had a classroom being used as a storage space and now why add new classrooms and why not come up with different district standards you only need two labs so now if you're growing we are going to take that storage we
197are using for classroom and actually becomes a classroom so we went to each of those campuses meeting with the principals and identifying like a space analysis that how much capacity is there in your actual school and have you reached that capacity and if not then your growth can be absorbed by your existing spaces you don't need new spaces there vice president reese members of the board that was the thoughts and questions that we had as a cabinet when we took a look at this information it's nice to know those numbers obviously there's some things that are going to change when we look at if if if um if our middle and high schools and in the s on the north side of the district is going to need some additional classroom spaces those are obviously
198going to be some priorities when our thoughts are you know in addition to the information that our own department had on what has been done what were the priorities our thought was it would be nice to have an outside source to say here is here's an index you know yes uh dr fowler and his team can also walk the buildings for programmatic use but what is the capacity so when there's only so many there's only so much money and so many decisions that need to be made and so our thought is we need to take a look at what do we know what are we seeing as far as the growth going uh what do we anticipate with with knowing that there are pandemics that get in the middle of this but as we look
199at processes and systems what is our long-term plan so that we can be thinking out multiple years ahead and be smart with it not just reactionary based on need without thinking through again the maintenance and wellness and the uh ongoing support of the current facilities but any other space needs that will be in the near future that we can see and project so our thought is is that this a little additional report may give us some more information for us and again if approved they said this would take them about eight weeks to do so that we would have that information we're talking about priorities an update on the impact kovid had on our on our enrollments and projections and a facility index as well as a facility conditions index as well as the capacity
200to then mirror on top of what dr fowler and his team have and have done so that we can make some priorities and decisions on what's most important and and our greatest need and as we make these important budgeting decisions hence the conversation about bringing this multiple times because these are conversations and discussions we need to be having mrs reece mrs kaler um i just want to reiterate again that i think one of the biggest things that i find important in this is the safety issues of our schools too um mr lobsenheiser and i were walking in the hallway the other day and we were just kind of like shocked that something was awry and so again sometimes it just takes these impartial new eyes to look at our campuses um with a different view
201so again i i haven't been able to hear every conversation i apologize that some connection is not perfection but again i i fully support us doing this and and making these lists and making sure that we are um planning ahead and having this information in case we have to go out for anything in the future to our community too having this public and very forthright about what are the needs very specifically to our uh some of our aging campuses so thank you again for this very detailed presentation gentlemen i just add one thing to that um vice president members of the board is that remember i talked about how if you grow really fast you have to over build to have a seat for everybody well the other thing that happens when you grow really
202fast is all your schools are the same age and so if you don't understand and get ahead of the curve that this piece talking about it'll eat you alive because you're going to have five or six schools that all need the same thing at just about the same time so when you had a rapid growth period like you all had it's really important to understand what the back side of that looks like so i don't know anything about what he does but i know that the dollars add up really fast that's a good point because higley almost once a year was opening a school i mean because we were growing really fast so they are only a year or two apart for several of our schools and so you're right they they're aging at the
203same pace and so thank you any other questions or comments no i appreciate this and dr foley again i can't thank you enough i've been saying practices processes we need to plan we need to know what we're looking for and we need to have a process to know what we're looking for because otherwise we don't know and then we're looking and we're looking and then we forget we're looking and then we're looking again so i appreciate mr gatt putting the timeline the calendar together and you're making sure your team's working really hard on these processes and i think that's so important and i appreciate it so much that's what i've said for many many years that we need these processes so we know what we're doing when we're doing it how we're doing it why
204we're doing it and when we need to do it again so i so appreciate that and i think this is the first step in the right direction to really get a grasp on our buildings and our district and knowing who's coming what's coming how's coming uh who's going who's not going um and things like that so i really i think this is a great opportunity and we have the opportunity to be ahead of the curve take mr glover's advice and and plan ahead for multiple scenarios so thank you for putting this together i appreciate it and if nobody else has anything else we will go on and i will move that we adjourn second all in favor aye aye aye motion carries 5-0 have a good evening good night good night you