001Okay, I'm going to call the meeting to order if everybody's ready. It's 6:31 maybe even or 6:30, not quite 6:31. Um, and we are going to start with the um election of the chair of the 5T CSD school board. So, nominations are now in order for chair. No second is required. I nominate Marcus as chair of the 5town CSD school board. Okay, no seconds. Are there any other nominations for chair? Okay, all those in favor of Marcus as chair of the CSD school board. Okay, that looks like everybody. Thank you, Marcus. Congratulations. You are the winner of the chair. All right. Now we will go to the um election of the vice chair of the five town CSD school board. I nominate um Andy Wolf. All right. We have a nomination for Andy Wolf. No
002seconds are necessary. Any other nominations? All those in favor of Andy being vice chair. That's it. vote for yourself. You can vote for yourself. All right. Okay. Congratulations. Congratulations. Thanks. Uh, next we have Mid Coast School of Technology board member nominations. Um, I know I spoke to Amelia who said she wanted to continue. Have you talked to I talked to Tori and Bob? Okay. They'd both like to continue and I'd say, you know, as long as there aren't more people on this current school board Yeah. who are eager to be on it. So Tori is a former board member like many years ago at this point and Bob Duke is a local business owner floor magic. They those two have both served on the Mid Coast board probably for 10 years as representatives of the
003five town CSD. They're both willing to serve again. Um in in the past sometimes it's been even more people outside of the board might serve. The boards kind of like to have at least two board members serve so there's that connection to this board because we really don't have a connection to Bob and Tori. They're not checking in with this board or anything. I don't I don't talk to them the entire year. Um so I think it's nice to have a connection. Yeah. Last year we had Amelia and Taylor. So if anybody would like to go and join that board, you don't have to make the decision now, but um let me know. I have a question about it though because I know that one of the issues that Taylor had was that they met
004on the same night as is it our the SAD board or the CSD board. But what you can do is you can they have a policy where you can join remotely. And so when I was on that board, I would join their board meeting remotely and then join our board meeting in person. That it's not all the time. I think it's just when we have to shift meetings around, right? It's only Yeah, it's only when like around the holidays when our meeting is not on the third Wednesday of the month. Is there on a defined the fourth? What time is their meeting? Seven. I think it was when I was on it was No, it's earlier. It's six. Oh, six. Oh, that's cool. Six. And you can join remotely. I don't understand why they're allowed
005to do that. And we think legally we are not allowed to do that. I don't know, Marca. We should have that on the on a different on an agenda item for the next meeting or discuss. We checked into it right after co and apparently we're not allowed to do that. So let me do it. I think it's a little more nuanced than that. Maybe put it on the agenda. Sure. I'm happy to be make life easier for some of us occasionally. Uh well, think about it. Let me know if you'd like to to do it. Um it's a great program. So, um, we have to vote on nominations. Well, actually, we don't really, okay, Mid Coast School of Technologies rule when we had a very antagonistic director down there. Okay. We don't have to vote.
006Okay. But we can, but but we appoint so chair appoints just like any other committee. Okay. So, you will so I am always informing them because they reach out to me to want to know who is on their board from our that thing. So, you will let me know who those people are going to be. Yes, it's going to be at least it's going to be Tori, Bob, Amelia, and then if somebody else wants to let me know. Is there a deadline? No, they they start at the beginning of the school year. So, okay. I wonder if Taylor, if nobody else from the board, maybe Taylor would like to continue. We could ask. I actually think he would. I think he's expressed that interest to me. There we go. We just might have to force
007him to come and brief us. Yeah, I was just going to say I don't know whether is there a reason we would want more than one current board member on that board. Well, Amelia can Yeah. Yeah. The the reason is it allows this board to be connected to what Mid Coast is doing. Otherwise, and if Amelia can't make every meeting doesn't actually even communicate with us. Yeah. Right. Right. Um, do does their administration like seek anyone with a particular skill set or are they trying to get a sort of representation on their board? No. No. Okay. No. I think Taylor would be good. We can reach out to him. Mhm. Okay. And it's okay that there'll only be one current board member. Ameilia also, right? But just her. Oh. Oh, I see. I see what
008you're getting my dad Taylor. Yeah, I think if if I could put in just a personal request about that is the expectation that one person of our representation comes to our next I guess it would be the would it be the CSD meeting or this or the SD meeting someone comes and briefs us on what happened at the last meeting so we have something more than just minutes that we don't have any context for. Yep. Okay. Any adjustments to the agenda? There are none. Uh are there any public comments on items not on the agenda? Hearing none. Recognition adult education program state recognition for being a top performer for fiscal year 2024. That was just late breaking news that we got something from the state of Maine. Great. Congratulating us and they were recognizing our
009adult ed program. Congratulations. by any particular metric or just Oh, they had a number of different metrics like number of participants. Participants, number of new programming. Great. Yeah. I think we have the second largest enrichment program. We did. Portland's the largest. We're the second in the state. Wow. Very large program. Yep. All right. Congrats. Minutes. I need a motion to approve the May 28th, 2025 regular schoolboard meeting minutes. Moved. Second. Any discussion? Move to amend so my name is spelled correctly, please. Sorry, I'm laughing. Rick, those in favor of approving the amended motion. Somebody really had Well, they spelled my daughter's name correctly. So then multiple times. I think I could clutch. Yes. Okay. I'm just going to have to see the motion. Yes. uh acceptance and computation and declaration of votes FY26 budget agenda
010item number nine and there's a vote in the lefth hand pocket of the packet I have it okay oh thank you um I move that the computation and declaration of votes dated June 25, 2025 and attached hereto be approved. I further move that the computation and declaration of votes be entered upon the records re of the fivetown community school district. I further move that a certified copy of the computation and declaration of votes be sent to each of the municipal clerks of the member municipalities within the five town community school district. Okay. Second. Any further discussion? All those in favor? Fantastic. Um, c can I ask a question? Who is Lauri? Are you a hope person? I sure am. Yeah. Do you have any idea how the K8 budgets what the vote was for the
011K8 budgets in hope? It passed, right? I'm pretty sure it passed. So, yeah. It'd be really interesting because when I look at this data, hope was significantly lower passage rate for the five town CSD than the other four towns. Oh, yeah. And I wonder if HOPE's K8 budget also passed by a relatively similar margin to what the high school budget passed or if there was a big difference. I think it would be informative for this board to know if HOPE was consistent in its lack of enthusiasm for the school budgets. They were. They were. Oh, yeah. I know that. It was 204 in favor and 184 against. Huh. Okay. That's more closer. Yeah, that's that's that's comparable. Wow, that's close. I mean, ours was Yeah. 217 and 171, so ours actually passed by slightly higher
012margin, probably. Yeah. Thank you. I know the meeting was pretty contentious, so All right. Um, next up is approval and signing of the Fivetown Community School District tax assessment. I move to approve the warrant for assessment of tax and the assessment schedule and notice of installments for each member municipality prepared by the treasurer for fiscal year 202526 issued in form presented to this meeting and that the treasurer be authorized and directed to deliver to each member municipality its warrant for assessment of tax and its assessment schedule and notice of installments. Second. Sorry. Go ahead. Any discussion? All those in favor? Fantastic. Uh committee signups the drill. Next up is standing committee reports. Uh so the facilities committee met on June 9th, 2025. minutes attached. Um, and Chris is here to give us a quick overview
013and um, the purpose is that we're kind of letting people know that this is happening, but that our more full-born discussion will be at our retreat uh, later this summer. Uh, so we don't need to kind of go crazy tonight. Okay. in our facilities committee meeting that we had, it was focused around um bolstering the fields at the high school for additional play. Um we we're not moving forward with a turf field. We offer almost every sport there is. Um the fall season is the peak season for us with all of the soccer teams that we have, football, girls field hockey, um etc. The gist of of the meeting, we used a company called Activitas. Um they they manage the Patriots fields um various colleges and universities throughout New England. And one of their suggestions
014um for us was one to bolster what we're already doing with the company called Sports Fields that we use to core airrate um top dress overseed our fields that we do. They were doing it today at the high school. If anybody was at the high school, that's what all that activity was on the fields. They were top dressing and overseating the fields there. Um, another recommendation that they had was we use all organic fertilizers right now. We don't use any pesticides. Um, one of the recommendation were moving forward with trying to change that point and going with the synthetic fertilizer to try to bolster the fields. An example of that is Marge Jones. Marge Jones is using a very similar example of what they're proposing to us. So if you went to the Marge Jones
015fields and looked at how those look, it would give you an example in the difference between the two fields. Our fields do look incredible right now. It's just once they get halfway through the season in the fall after they've had all, you know, everybody's been practicing on them, everybody's had home games on them, that's when they you really start seeing the wear and tear and the need to do something different. Um, obviously this is Maine, so spring sports have the hardest time getting on the fields because the fields are always just they're just too damp. They're too moist to get on. When they do get on the fields, it accelerates that uh basically that rapid destruction of the fields. So, we could do everything that we can to try to thicken the grass, strengthen it.
016Um, it's only going to help us in the long run. So, there's more to follow on that. Activitas has some deliverables for us that they're going to get back to us with. As soon as they get get those deliverables and those answers back to us, we'll share that with you. I'm hoping to have those for your retreat. So, you can brief that at the retreat. Great. Um, another portion of facilities for the CSD, our HVAC heating and cooling project is underway with that peeling the onion back and removing a lot of the pipes. um the chase and the high school which is basically the main artery for all the heating and cooling piping and plumbing that goes up through the academic wing. So there's three floors in the academic wing. It comes in through the
017basement goes through one ground floor classroom ceiling and then it goes up in between the walls of the second floor and the third floor. All of those pipes have what's called vcttolic fittings on them. So all the pipes are joined by a steel fit f fitting with a rubber gasket. They're all 25 years old. They're all rusting. Last year we had to remove one of the walls in one of those classrooms to replace two of those fittings. Um, and throughout the course of this last heating season, we're starting to get a lot more leaks in the chase itself behind the walls and the branches that come off of each artery when it gets to each floor. The only way you can repair any of this inside the wall is to completely turn off the heating
018system and completely drain it. That heating system is completely turned off and completely drained right now. one of four companies in the state that can perform this work is actually doing our heating and cooling project right now at the high school. Um so the time is now to address all of those issues before we put a whole brand new heating and cooling system in start it up. It'll be weeks before school starts just to find out that we have to open up all the walls in the classrooms. Um it cost it's going to cost about $116,000. um to accomplish this. But the benefit is we won't have to worry about it for the next 20 to 30 years. And we know it's going to continue. There's there's items in there now that we're going to
019have to open up one of the walls to replace that. We know there's leaks in there. Um another part of this project would include when we put the walls back in, we'll put sight panels in there. So it'll probably be a 3T by 3 ft box in the wall. you would hardly notice it. We'll blend it in with the paint. So, this way we actually have access to open it up and peer in into the wall to see the chase to see if there's any any problems with that. So, I I actually forgot that this was supposed to be an adjustment to the agenda tonight for possible approval to spend unbudgeted money um leftover money at the end of FY25 for an unbudgeted item. That's pretty costly. What did you say? $116,000. $116,350. Right. So,
020so that's I mean that's why Chris is bringing up the second piece to basically get board approval to spend that money with this year's leftover money. We've estimated spending that money we will still have seven about $700,000 left over in the budget after we um potentially at this year's expense. Yeah. What's that? This year's expense. This year's expense. That's when you say, "Yeah, I move to approve the uh unbudgeted expenditure." Uh, do you want it a dollar value or the the unexpended or unbudgeted expenditure needed to fund the uh chase repair? Yep. project. Exactly. It Yes. Second. Any discussion? All those in favor? Great. Thank you. Thank you. Can I just pose one question to Chris before you leave? Uh what's the any update on the tennis court project? Actually emailed them while I was
021sitting right here. They've uh pressure washed the fields on the 23rd um in preparation, but we haven't got word on when the company's actually going to come out and start doing the work on it. So, more to follow. We're last we heard they were going to start sometime towards the end of this week, beginning of next week. We're just trying to nail down the exact date that they're coming to start and what their proposed finish date is. So, I can I can send that out to the whole board once I get once I get the time frame or I could just send it to you. I Either way. Yep. Please. Okay. Absolutely. Thanks. Great. Um, all right. So, we have some stuff to sign in the other room. Same as last time with the SAD.
022And then before we adjourn, I just want to again in your packet is our policy on board member code of ethics. We have some new folks. It's always a good refresher um to kind of understand our values and responsibilities uh as board members and how we work together most effectively. Uh and it is it is policy. Uh so it is uh it is what we should be following. Have you scheduled a meeting the orientation for new board members? That reminded me of that. Um, I don't I mean I know I haven't sent a date out. I don't know if it's on my calendar or not yet. I can look at that. But there will be a board orientation because there always is for new board members where we go over some more stuff in depth
023and we invite any board member to attend that board orientation because it's also a really good refresher. Is the date set for the board retreat yet? Yes. Okay. Does anyone have that? Yes. Probably. It's late. 25th. Look in the email. There's a calendar. I think it's August 25th. Uh let's see. Um August 21st. Yeah, August 21st from 5 5 to 8. Great. Is the time I have I have a conflict from 4:00 to 5 another meeting that I have to be at. All right. For that we will adjourn.