001e e e the PGA Tour I mean there's kind of have to be a member to to play in that and if you if you're going to play in something else I think they have the right to kick you out yes yeah greetings and welcome to the Saka school board meeting for August 10th 2022 call this meeting to order at 7M uh let the record reflect that all school board members are present with the exception of school board member fortune and Schoolboard member Truman uh who have been excused and with that I'd like to invite you all to join us in the Pledge of Allegiance thank you very much uh you want to say that with that uh moving on to item three approval of the school board meeting minutes dated July 20th 2022 is
002there a motion to approve the minutes Mr Mayor School Board member Richard I move we approve the school board meeting minutes dated July 20th 2022 second second by School Board member prebble any discussion Mr Mayor School Board member Johnston uh um I have a couple of comments to make about these minutes um starting with the beginning where um it notes who's present and it also noted that and I don't think I've seen this terminology before in a number of years but it noted that I was tardy so I think I would just say on behalf of this board and probably past boards that we all have other things that we're doing some of them are job related and I think we all intend and do our best to get here in a timely fashion um
003but if it's going to be noted that someone is late I think that we should note exactly what time they arrived I think I looked at the clock and I was about 4 minutes late last time um and I think it might be pertinent to things that happen further on in the agenda as time goes on so I'd just like to rec request that if people are noted as not being here on time um that we knowe what time they arrived and beyond that and I think this is rather important I feel like in general our minutes do not have enough meat to to them um there were there was a fair amount of conversation at the last meeting uh relating to a a variety of topics including the re uh Refugee resettlement update and
004none of the comments were made by any board members are recorded here at all it just seems inadequate to me for no comments to be made I do want to I do want to thank uh the notetaker that I was excused um from the tail into the meeting but I also think it might be important to say that it was a 2 and 1 half hour long meeting and I had notified the chair both that I was likely to be a few minutes late and that I would probably have to leave two and a half hours in but I I just think that there should be more detail to the minutes and I think in particular the conversations that relate to important things like um School construction and the resettlement situation those comments should be
005noted in our minutes thank you thank you I'm sure the superintendent will take it under advisement any further discussion on the meeting minutes roll call vote on the me on the meeting minutes Schoolboard member Archie I'm going to go with a no because I think that it should be adjusted to um what Beth was saying as far as the tardy School Board member prebble um is it possible we can table the minutes have them adjusted and have them represented at this point you've there's the voting has started okay so I'll say no on that then at this point I agree with um Beth and Arty on that school board member Richard yeah I apologize I wasn't I missed the the parts that were missing so I'll go no as well School Board member Gail uh
006I I guess just a point of order if this fails then what this motion fails then what happens to the adopting these minutes in a future meeting although I guess it already fails but um just this is a motion to approve the minutes this is not a motion that uh you couldn't unlike um other motions this is not a motion that you cannot bring back okay this is a motion that uh the minutes could be reflective of other things uh I'm sure the school board will want to have a policy discussion uh at some point about their policy for note taking and what's uh what's put into the M meeting minutes and what's not uh so yeah I vote no thank you Schoolboard member Truman I'll obain and the school board member Johnston no and
007the motion failed and we'll look at the meeting minutes at another time brings us to item four any adjustments to the agenda this evening seeing no adjustments to the agenda moving on to item five there's no correspondence in your packet this evening uh that brings us to item six public session if there's anyone who would like to speak to the school board please come forward and be heard state your name and address for the record and please keep your comments to three minutes seeing that nobody's coming forward to speak to the school board moving on to item seven superintendent's report superintendent Ray all right good evening everybody got a list of items here tonight uh for us in the superintendent report um first and foremost our buildings maintenance custodian staff been working really hard this
008summer to try to get our schools ready it's not exactly been the easiest summer in the world to have work inside of our buildings considering it's about 90 every single day um and we know that our buildings do a great job retaining heat in hot weather um and they are less in Prime conditions for doing floors with this type of uh heat but they're they're picking away and we're in good shape um any of you that get an opportunity to walk into Sako Middle School please do um the interior has been painted the company had an opening and we were able to act on it um and it's just so much brighter uh so we've had uh our hallways cafeteria we got to do some work on matching some colors a little bit and some
009highlight colors um but it's just nice to like see that progress move forward um when you walk in the main in the main doors you instantly know that this is a different scenario it's just it just looks so much bigger um so it's exciting to see and also the first round of furniture has arrived uh and they're putting that together and again not the ideal conditions last week to be putting together a lot of furniture but that will be out in the classroom so we're making some strides there um hiring our job is to do a lot of hiring right now and we are working on a process where anybody who is putting in an application especially in our subs edtech custodial Arenas those support staff we're trying to reach out to them within 24
010to 48 hours of submitting an application and getting an initial interview in so that we can pass that to the uh proper hiring manager um we just can't have situ where things sit for a couple of days because people have moved on and people are jockeying between positions you know there's plenty of positions available in local schools right now and so um our motor right now is trying to act fast and act as quickly as possible with a personal touch um out to them uh and making sure that um applications don't sit um so that's something that's uh exciting um Jason's working on the application situ situation for the electric school buses and we're hoping that we're going to be putting in four to five applications for electric school buses that does not commit us
011to purchasing the bus if we get them but it moves us into the next piece of the of the process as that's something that we would like to see for anybody who's watching at home very important that you contact transportation office fill out the forms contact schools if that bus stop location is going to change um one of the hardest things that can happen on day one of school schools is when people are calling the bus office that morning with a new um drop off location that may be different than what your paperwork or prior year say um and our goal is to have we know that the first several days of Transportation can always be difficult as kids are changing schools there's new dayc carees there's bus stops there's drivers um and usually sometimes
012a lot of traffic around our schools and we want to try to make that as smooth as possible so having that information helps student registration if you're watching from home and you haven't registered your student for kindergarten prek or you're new to the community please reach out to the schools the numbers are on the website people uh are back and around our schools and again um with a knowing that we have a population growth it's important for us to know every student who may be entering our schools this year so that we can um make sure we staff appropriately and make sure that class sizes are as balanced as possible throughout not only the schools but across um the city um we'll be starting our administrative um Retreats and welcome back next next week I'll
013have administrators two days with with us um kind of gearing up for the start of school staff training days are the 25th 29th and 30th um where we'll be welcoming staff back with trainings um we are not going to do a big get together again this year of bringing all staff into a gym there's still a fair amount amount of uh virus out there and we need everybody in our building so we're going to be very building based again on those uh first couple of days unfortunately um as you all know on the board here today we received an email um from sweetzer um that has notified us of pause and possible land sale um and so we are going to have to shift our Focus to the second choice uh of land that we
014have um we'll have a site selection meeting some point next week as we wrap our heads around this uh but this is an unfortunate situation is that was a you know kind of the leader in the clubhouse for us after a lot of different meetings and a lot of different work um items that will need to be restarted that probably will end up in a cost to the school department because the doe will only pay for certain items one time is we will need to look at traffic movement counts that we have had done all last spring uh preliminary work um on a new traffic study uh will have to be redone um we'll have to do wetland surveys which there are some for the CLA site um but if our second site of SMS
015uh needed to come into play none of that's been done um and then phase one environmental assessments um and so the loss of all that work that we've done in time time um will make it extremely difficult for us to vote next June um so we'll bring sfe selection committee next uh together next week if there are other Parcels we've examined 30 Parcels of land in Sako if there's anything else that out there I ask the public to come forward because our schools we need to take advantage of the state construction project and having this delayed again is not in the best interest of our students we need to find the site and move forward because I suspect the state will only be so patient with us especially as changes in administration could occur at
016every election and sometimes their views on on school construction can be different um so that's challenging for us the other piece that um and we're going to talk a little bit uh more about um welcoming our new neighbors um but Stacy Chris Meg all the staff has been working really hard to try to register kids and working really in collaboration with uh Catholic Charities and we were doing everything possible to try to get all of the students here in Sako prior to September 1 and I did get an email this afternoon that the timeline just won't work they can't take it they were trying to take a 12we process and make it into a five we process um and so this evening we got an email that it looks like um there would still be
017movein dates the first two weeks in September um Megan and I have only had an opportunity to chat about that um but I think it's important for us to make every effort if possible to try to bring kids into their classroom on day one even if that means us doing some Transportation because one of the hardest things that will be for teachers and for students is transitioning um once the school year has started and we need to try to stabilize that piece so um lot going on this summer thank you superintendent Ray any questions for superintendent Ray this moment School Board member Johnston not excuse me not so much a question but a comment it's really disheartening and discouraging um to discover that a site that we thought was very high on our likelihood and
018our list and desirability um and with the expectation that it was going to be available to us a suddenly been taken off the list or removed um and I I I know that the site committee as well as the the construction committee as a whole has worked really hard to try to find and and determine the best site that we could find so I just want to say it's discouraging and disheartening to me that at this point in time when we thought we were sort of on a go we're suddenly derailed so um and I just also want to thank superintendent Ray for working diligently as well with the Committees to to try and get us situated um and I appreciate his working hard on the two rather stringent Pro projects that we have right
019now which is one the new neighbors and to the whole building construction situation thank you thank you and Beth just um to comment on that piece I think what's one of the things that's can be really challenging around the a public process in this is that if we were selling our house to one another there probably wouldn't be a lot of conversation about that in public and the state requires so many different layers that it's really hard uh when you move through a process to talk specifics because everybody when you when you're talking and you're excited about building a school everyone wants to know where it's located what is going to look like and there's so much work that goes into it that has to be done in public prior to having a commitment and
020I think that's hard for both organizations or both entities that are involved in this so while this is a challenge we will overcome this we will find what's right and we will you know like I said last time we're going to cash that Powerball ticket at some point for this new school and we're going to make it happen here um we're just going to have to go through a little bit more work in order to do it thank you you School Board member Gail I guess staying on that staying on that topic I mean I agree that it's disheartening that at the last minute it feels like things have changed but um you know the the building and site committees have done great job and we've got an alternative we have a backup so you
021know I think as folks are disheartened I think it's also heartening that we have an alternative that's been identified um one thing one question I guess as we move to a different um location is there any thought before we move too far down the line to enter into some very high levou or some sort of commitment to the prospective land owner uh not that they will sell it to us but that they will at least hold or be amenable if everything lines up so not a not a contract but anou saying I'm interested in furthering this discussion with us I would need to check with the doe on that process of what that looks like because like with any site you can you can have really good intentions and then the wetlands don't work um
022and that becomes you know the cost or boundaries don't work so that's one of the challenges the next two sites are City owned um but I think that again the important message that that I would want to put out there tonight is if anything has changed in the city since we started last year at this time talking about sites and anything like you know sometimes people change their mind and is there anything else that could come on the table that we've got to look get to move as as quickly as possible but we also need to make sure that we're wide open if something else were to come available what shift could happen there um and and the and that and the answer your question I need to talk to the doe of what that
023process would look like and then just just to follow up I mean I guess though that timing is of the issue of of the essence here so at a certain point we're going to have to move forward with the CLA parcel or some other parcel but um you know the public doesn't have a whole lot of time to make a decision because we got to move forward and hopefully someone will come come forward but we at this point in time oako will be re will be moving their energies in another Direction Schoolboard member Truman uh quick question about uh Staffing how many open positions do we have right now ballpark um that changes so daily oh God okay so in the morning I can email you at that ballp park because that ballpark can be
024very different than it was uh last night I know we on Monday I think I did um five final teacher interviews that are now on here uh tonight it's it's really support staff is is our biggest challenge of finding that piece and you know when there's openings I think one of I I made a comment me to a a different board member earlier is that in the market that we're in if you don't want to drive a distance you don't have to now so if you are living in a neighboring town the the ability of open positions are there so that you don't have to drive um and that's definitely one of the battles that we seek because then it looks and we begin to as we talked earlier about cost of living in this
025area is a challenge for us and so Southern Maine uh I know I was reading a couple of Articles you know just like the other day there was an article in the paper about like Waterville who had like 40 openings at one point we're not nearly at those levels but uh there's definitely a rotation that that goes through and I couldn't get you that number in the morning any further questions regarding the superintendent report U moving on to item eight the chair's report uh just want to say I think all of our condolences go out to uh chera Fortune whose mother passed away uh so please uh send him your him and his family your well wishes and support uh with that moving on there are no staff reports this evening under Section 8 or
026excuse me section nine uh brings us to item 10 board subcommittee meeting minutes uh the Strategic committee met this afternoon August 10th 2022 at 5:30 so you'll see some minutes coming uh you know perhaps the next Schoolboard meeting uh and then the finance committee meets August 24th at 4M uh here at City Hall there's no planned meeting uh for the infrastructure committee or the Personnel committee uh under item 11 old business there's no old business this evening so we will move on to item 12 new business and the first up is item a new hires which there's a memorandum in your packet uh requiring action of the board for new hires Mr Mayor School Board member Truman I move we approve the nomination of Emily Jeffords Fairfield teacher Christina patruli Fairfield teacher Jamie Roy Fairfield
027Fairfield teacher Rebecca B CK burn school counselor sorry if I butchered your name Michael Atkins SMS Coast teacher Margaret JWT SMS instructional coach Gavin Pat human resource manager Kate carrier CK Burns teacher Patrick Garvey SMS special education teacher and issue a contract for the 2022 2023 school year second motion's been made by Schoolboard member Truman second by Schoolboard member Johnston any discussion School Board member Gail just a quick shout out and thank you and congratulations to the the teachers coaches uh everybody that we just approved the nomination for thank you and um we look forward to all your great contributions thank you any further discussion on this item roll call vote Schoolboard member Archie yes Schoolboard member prebble yes Schoolboard member Richard yes Schoolboard member Gail yes Schoolboard member Truman yes and Schoolboard member Johnston
028yes motion passes 60 uh there are some appointments requiring no action and that is in the memorandum uh that you can read uh brings us to Item B resignations Mr Mayor School Board member Truman uh I move we accept the resignation of Barry Jackman CK Burns teacher Jason Braden SMS school counselor Austin Joyce SMS coding teacher and Rachel old SMS school counselor effective immediately second motions been made by school board member Truman second by School Board member Johnston any discuss on accepting the resignations seeing no discussion on accepting the resignations roll call votes School Board member Archie yes School Board member Preble yes School Board member Richard yes School Board member Gail yes School Board member Truman yes School Board member Johnston yes motion passes 60 there are also some Ed texts that uh have
029resigned as well that don't need any action can I make a quick comment to I just want to thank them I just want to thank them for their service um I've had the opportunity to work with several of these people and um I wish them the best in their new Endeavors thank you that moves us on to item C educational specifications draft superintendent Ray all right I'm going to invite um make parkur to come up and you know while a little bit of the air has been taken out of the balloon tonight about the building project we still have work to do and we need to continue to press forward and one of the major pieces um as you start to think about uh the building is thinking about the educational uh specifications and this
030is the program that you're going to have in the building and this is begins to be um a big part of the document that goes before the Department of Education to look at as they're designing the buildings which programs you have example would be uh Miss trer sitting in the room and she's a stem teacher we would love to have a room that was really designed for that purpose and knowing that stem is going to be something that is probably going to continue in our programs we want to make sure that the state understands that we value that position we put that behind that and that we want rooms that are designed with flexible space or an extra sync and so this is part of the document that helps leads us to that piece thinking
031about staff thinking about the numbers that we'll have and what are some of the important pieces uh that our new school in Sako need have so Meg thank you I would just like to start by giving a little bit of context and elaborate a little bit more on um what superintendent Ry has shared with respect to the origin of this document and the meaning of the document it's a document where the questions that are identifi ified in that table of contents and throughout the document are given to us by the state of Maine and it's our task to summarize the work of the community Through the programs committee that's been meeting for almost a year now the student and staff survey that we've collected and site visits that committee members have made to other area
032and Regional Schools and then summarize the priorities of the Sako school department in envisioning a new school and kind of lining up what the vision for the future of education is for the Sako school department and then how that would impact design considerations eventually this document will need to have the stamp of approval of the school board through a vote but at this point we're just putting it out there as an additional point for comment it's intended to be a living document at this point so that we can really sure that we've accurately captured there's a Google form uh link that will bring you to that's on the title page and that link is a link that has been live since the beginning of our building and site committee work to collect any feedback from
033folks that aren't able to provide feedback at meetings we also welcome a phone call or an email to myself if there's anything in this document that anyone would like to further discuss I will highlight just a couple of key points that came out of that were kind of themes throughout those three different pieces that we tried to bring forth in the document one is the importance of outdoor spaces and kind of bringing the outdoors in and having easy access for students in and outside um another thing that we noted across multiple groups is thinking creatively about what common spaces look like and what small group instructional spaces look like so that we're limiting interruptions in travel time for students that might be receiving additional services and we're providing flexible spaces where multiple classes can meet
034small groups of students can work independently and have some passive supervision from teachers so that they're able to work as a group but also able to have teacher eyes on and then also think about those spaces that are really critical for student privacy so that there's a limited number of distractions Andor um privacy respected for students when they're working with certain Specialists so that they're able to have uh a different space allocated there's certainly a lot of repetitive information in this document with respect to those themes and then other um little nuggets one of which that I will point out that I think our program committee had some good discussion around is designing the space so that we continue to think about the future of unified arts for our elementary school students and that uh
035we want to design with the idea in mind that the specials or the unified Arts that we have now for students may not be always those same unified arts and how might we think creatively in designing a building about offering more Wellness or nutrition opportunities for our elementary students about thinking about what outdoor education means and how that might look in the unified arts and and designing the space in a future forward way so that we could accommodate those changes to programming for students any questions for assistant superintendent parkur school board member Gail just uh um I guess maybe a comment on a question the first question is um what is just generally the time timeline you said that this was a a living document and at some point the board will need to approve
036it um so what is that timeline and then just in terms of a a comment on the document um the I I noticed that the outdoor the discussion of of outdoor space um and just my only comment is that I think that could be strengthened as well just in terms of kind of um not only for our students but then during the discussion for the community um uh that that should be an important and valuable thing for not only our students but the community but that's my comment thank you any further questions thank you for their presentation and just as one followup per timeline I think some of that is dependent on other we have kind of these two pieces running simultaneously the site selection and the programs and if we were talking about this
037a week ago I would have said that I would hope that we would be voting on it in the next school board meeting or the following Schoolboard meeting I don't know that that's necessarily as time sensitive anymore and I think some of it depends on the feedback that we received from tonight's presentation and Community feedback following this if there's a lot of revision that we still need to do to reflect the values then we need more time to make sure that it's right and if folks are feeling like it's a good reflection and those stakeholders have been involved in those various ways then there's no need to delay longer thank you very much that uh brings us to item D welcoming our new neighbors update uh there is a memorandum uh in your packet from
038superintendent Ray superintendent Ray okay so um just a couple of pieces on this is that this is the again we talked about having an update to the same memo several times as new information is added and the information about um students who be and families that would be joining us here in Sako um was new prior to putting this out um the biggest piece that I want to talk a little bit about is that as our numbers continue to shift that's the that's like the hardest part of this is making sure that we have balanced class sizes throughout the district and um how we can anticipate which grade level students would have moving into our community second piece is the financial aspect uh of this is starting to take uh into shape a little bit
039more um and I've been uh doing some work uh with the team met had a meeting with Thorton academy uh last week to talk about uh this piece with Bill and Kevin and I'm starting to uh feel a little bit better about the position that we could be in using some of the current funds because one of the challenges in this process as we've talked about is that adding additional funds would require an action from somebody um and any a budget validation situation it could be um either going back to the voters whether that can be a council decision I think there are some strategies that were starting to tease out where we may be able to cover a majority of these costs through um our current budget using semester funds still got some work
040to do on those piece but it's I'm starting to get a clearer picture of how we might be able to parcel some of this together um certainly there are aspects of Transportation uh there will be a little bit challenging for us and we may have to think about outside the box about um how we purchase certain items um whether we're transporting kids to another school district or internally um we are trying at this point in time to hire um additional elll teachers immediately so that we have those uh individuals on staff um that's a very CH uh that's a difficult uh certification and there's not a ton of those certifications out there um I believe we were able to extend an offer this week Meg um to one candidate um and we had extended it
041to two but one had another offer at the same time so um as we move forward I suspect by the next meeting it might have a better idea of how we can begin to think about the finances on this um certainly with the delay in this student piece that will create another obstacle um so that as a board we can figure out what our next steps are going to be thank you superintendent Ray and I think it's important to note that the superintendent and I have been uh you know doing everything we can to find additional dollars from the city of Portland and also the state of Maine so while the uh the current budget may be able to help in some situations we are still not giving up on searching for additional uh monies
042and I think I think that's a good point bill because um we're hopeful that there will be something for us uh it's our it's our job to turn over every single leaf if we've been trying to do meeting weekly and with you know anytime somebody will listen to this to help support this piece um I think the the biggest piece is is that we're here to welcome the students of the school department program effectively for them and make sure that things go as smoothly as possible as this is an opportunity for our current students our new students uh in US as a community to uh step up and provide assistance thank you did you want to say anything about the our new neighbors FAQ that I thought was a a great a Great Piece of
043documentation so last week we put out an FAQ which may not have necessarily been the uh way that we would have wanted wanted to do uh everything but as people in the community have questions about things and we try to answer those questions as efficiently and effectively as possible we felt that it was important to provide facts to people um about what we were doing and not so we put together the FAQ in a way to address some of the uh misinformation that people would have out there um around that situation so as things that we feel are important for the community to know about this situation we'll put out there but um that was a way that we can help get correct information into the community thank you any questions Schoolboard member Truman uh
044you had mentioned I think before that because the people being resettled here in Sako are deemed under the homelessness that the students can select to go back to their old school right I think is Yarmouth so we'll be welcoming students from uh many different communities Yarmouth was uh one of the first communities that moved in uh Freeport um looking at um South Portland hotel next uh is on the next piece and so a student who is in this situation and living in non-permanent perent housing qualifies as a homeless student under the mckin vento act because of that a student would have the option to choose to stay in a in their school of origin um where many of these students so if a student chose to stay in say Yarmouth for example which some of
045the students did um we would be we would be required to partner with the armouth to provide transportation to and from school um and those costs would be split between the School departments now we know that Transportation can be challenging at best and so this is an area where we'll really need to you know look at all options to see what would be the best safest way to get students there um and to make that work for them and their families thank you I just was curious how the costs were going to be if it was going to fall on us entirely but you answered my question before I had to ask it so thank you thank you any further questions uh surrounding the welcoming our new neighbors update or the FAQ Schoolboard member Archie
046uh at the bottom of the chart you have additional bus run for 65,000 was that including that or is that only from the comfort into the schools so right now that is just a situation is that is a placeholder and depending on what choices are that bus that line will shift whether that's transportation to and from one location or two locations um and again as students or if students choose to retain in their school of orig origin then we may not need the additional bus run because we can fit in the current situation but we may be looking for bus transportation somewhere else or van transportation somewhere else so that was not for from the hotel to the schools that was additionally what we were thinking yep um but again when We additionally began to
047think that piece we also were thinking that maybe some of our students would be in different Pockets um so what will be more challenging if if more numbers tend to grow at the elementary piece that will create a challenge for us if we have a few more at the high school and middle school level that'll be less of a transportation because many high school kids don't ride a bus um so at this point in time we're just sticking with that figure until things uh come into focus a little bit clearer for us how do you feel about the other numbers do they uh side on the higher end are are are we guessing high is what I'm trying to say I typically operate that way um but what's challenging is when you look at a
048situation like tuition I'm basing that off the number I have today that doesn't mean that's the number that I'm going to have tomorrow and so that will readjust up or down when we look at a situation like an additional classroom teacher some of the conversation is right now you look at the first grade being high but that could change very much where it's not first graders and it may be a situation where we want to hire an additional support staff that can go a support teacher that can go through that um I think our you know again our original hopes were that we were going to be in a situation where we would be more solid of the kiddos who are going to be here at the start of the school year so we can
049make some of these decisions um and I think now we're going to you know try to based off the information we got this evening how do we reposition our strategy to make sure that we know who's coming um or have a better idea even though some kiddos will be delayed it's going to be tough any but I think go back to you right now overall within a bucket that bucket could shift or or the place shift I feel like we're starting to hone in on a on a more reasonable number School Board member kale just following up on that the well on the FAQ um thank you for putting that out I thought that information was laid out very clearly um and in a easy to digest manner so thank you for that the other
050important thing I think to note on that FAQ um for those at home or here who haven't looked at it yet is that the the first question was a uh request or had a link to to provide assistance if you're interested in uh donating Time Finance Financial contribution um lightly used children's clothing shoes adult uh clothing shoes or really important uh diapers and toiletry I guess I just to clarify though um the is this through like people who fill this out will the will this be going to Catholic Charities or will this be coming to Sako schools in terms of who organizes and the subsequent Outreach to those who put their name in so we were thinking that was going to be you Bill uh so what we are doing now is beginning to collect
051people who are willing to assist us so that then we have an easy Comm Communication email list list as we begin to wrap our arms around this we've had great conversations with Catholic Charities about um you know you have to be careful with donations and you have to think about what are the appropriate uh spaces because we just don't have a ton of storage either uh and so our real effort in that was to gather the list and to help people you know if someone hasn't interested in clothing items and we want people to volunteer where they where they have an interest um and so our our piece is about collecting those who are willing and then thinking about what that communication strategy with Catholic Charities will be to help support all of those needs
052that we have school board member Truman I know this probably doesn't fall under your purview but I wanted to inquire because we had discussed this um before about how there's no access for any of the children to play on things I mean I know we can talk about this later but is this something that anybody's made a discovery about uh so yes um we have been working with people who are willing to donate many different items and some of that is going to be very much recreational we did receive enough donations where I believe tomorrow at 10:30 a.m. the first playground will be delivered to site and we have donations from uh individuals and businesses who are making that happen for us that's fantastic thank you any further questions on this item moving on to
053item e which is a second reading of policies policy CBI evaluation of the superintendent policy CB school superintendent policy CC administrative organization policy CHD Administration in the absence of policy policy cc-e organization chart policy CB e superintendent evaluation form and policy BBB on expired term fulfillment SL vacancies is there a motion to approve the second reading of policies School Board member Johnston thank you Mr Mayor um I will simplify this motion because you have just run to the list of what these policies actually are about and I will just say I move we approve the second reading of policies CBI CB CC CHD cc- e cb- e and b b b e second motion's been made by Schoolboard member Johnston second by Schoolboard member Truman to approve the policies read into the record any discussion
054I just want to say thanks to Chris and uh Meg for their continued hard work on getting these all straightened out and um helping us knock these out so thank you again any further discussion seeing no further discussion roll call vote School Board member Archie yes School Board member prebble yes School Board member Richard yes Schoolboard member Gail yes School Board member Truman yes Schoolboard member Johnston yes motion passes 60 that brings us to item 13 there's no other information at this point uh so we move into item 14 there is no executive session this evening so with that item 15 I'll entertain a motion to adjourn so moved School Board member Truman is there a second second second by School Board member prebble any discussion roll call vote to adjourn School Board member Archie
055yes School Board member Preble yes School Board member Richard yes School Board member Gail yes School Board member Truman yes Schoolboard member Johnston yes motion passes 60 at 7:50 this evening everyone have a great evening