001e e e so that has been a changes every single day we're trying to work through that process um but it's very difficult um tomorrow I have a meeting with the doe uh and I think that the conversations that mayor Doyle and I have been having with with the governor's office and the doe is turning the dial a little bit uh we're moving that needle a little bit on additional funding but it certainly is not going to be the full way um but all pieces are helpful in this and we'll continue to uh work with the governor's office and the Department of Education to try to get um as much possible funding uh for Sako and for this situation as possible so um at least some positive things are coming that way uh nurses and
002I will be meeting tomorrow to discuss the new uh recommendations that came out from the M main CDC and the national CDC around covid there are really not a lot of restrictions in place right now and things are pretty much uh recommendations um but we'll touch base tomorrow to talk about um how we'll handle things as we move forward and how we comp comply with the recommendations um that are being made um if you look at our buildings our custodial team has been working super hard um to get our buildings ready um just from the floors to the moving and all the pieces that they've done uh it's been a lot of hard work over the summertime and so we thank them for that um I still want to extend that invite out to this
003group and the city council to go see Sako middle school as it is definitely uh interior wise it has really changed um um you'll get an update in uh the packet that we'll talk about the furniture at Sako middle school and in construction and so I'll leave those topics for the meet of the agenda any questions for superintendant Ray seeing no questions moving on to item eight chair's report Cher of Fortune hi there um I don't have a report this evening but I do want to say um a thank you on behal of my family for the consen and the flowers that the school board sent um thank you with that brings us to item nine staff reports there are no reports in the uh agenda so that brings us to item 10 board subcommittee
004meeting minutes there was a strategic committee meeting on 810 2022 and the next meeting is 9:14 2022 at 5:30 the finance committee uh had a meeting on August 24th 2022 at 4M right before this meeting and there are no meeting scheduled for the infrastructure committee and Personnel committee any discussion from either of those boards Mr Mayor hi um I'd like to have more information um to talk about infrastructure and Personnel committees um they haven't met for quite a while and I'd like to see if we could get them up and running again and meeting more frequently um if if we could meet even minimally monthly or quarterly that' be wonderful um with like infrastructure I was hoping to see if we I know we have a beautiful list of all the things that we're currently
005working on with updates and things but I was hoping if we could get like a fresh set of tour of all of the schools see where things need to be fixed in things check in on the list and keep that kind of running get a monthly update that would be amazing and just with everything going on with um the regular updates with new staff staff departing staff coming in it'd be nice if we could get Personnel together just to do a check-in even again if it's monthly or quarterly just to kind of get that up and running I'd love to see that if it's possible thank Youk you School Board member L fortune that that's what I was G to suggest as well any further [Music] discussion okay we look to get the you look
006to get the Committees uh for personnel and infrastructure going on a more regular basis I I'll connect with those committees and Jeremy and find out what a good uh a good time to get that started again will be there is uh moving on to item 11 there's no old business this evening so that brings us to uh item 12 new business uh in the packet tonight you'll see a link to a new hires memorandum Mr Mayor schol board member Truman I move we approve the nomination of Elaine preventure SMS school counselor Jessica gist SMS school counselor Aaron MIRS SMS coding teacher Nancy Miller Fairfield special education teacher and Sarah Hitchcock young school teacher and issue a contract for the 2022 2023 school year second motions been made by Schoolboard member Truman second by Schoolboard member
007prebble uh on hiring the new s any discussion School Board member Gail just a quick uh again thank you and congratulations to all the folks all the new hires um and have a great 2022 2023 school year thank you any further discussion roll call votes School Board member Archie yes Schoolboard member Preble yes School Board member Richard yes School Board member L Fortune yes School Board member Gail yes School Board member Truman yes motion passes 60 uh to note there are several other uh appointments or transfers requiring no action but I uh would encourage people to go to the memorandum for a full listing that brings us to Item B a stien memo Mr Mayor School Board member Truman I move we approve the nomination of those listed in the stip in memo and issue
008a contract for the 2022 202 three school year motion's been made by school board member Truman is there a second second second by School Board member La Fortune any discussion seeing no discussion a roll call vote School Board member Archie yes School Board member Preble yes School Board member Richard yes School Board member L Fortune yes School Board member Gail yes School Board member Truman yes a motion passes and that me brings us to item C resignations there was a memorandum in your packet if I can get to it Mr Mayor School Board member Truman I move we accept the resignation of Jasmine meny Fairfield special education teacher effective immediately second motion's been made by Schoolboard member Truman second by School Board member prebble any discussion roll call vote School Board member Archie yes School
009Board member prebble yes School Board member Richard yes School Board member L Fortune yes School Board member Gail yes School Board member Truman yes motion passes 60 and I would encourage folks to look at the memorandum which has several other names included there that do not need formal action by the board that brings us to item D an update on welcoming our new neighbors uh memorandum superintendent Ray so like I uh talked about with the data piece we write a memo on just before the school committee meeting uh you know last week and much of the data probably has changed today uh or for today um really the biggest updated pieces is that we are going to attempt to and may correct me if I'm wrong next Thursday register another group of students yes this
010Friday we will register another group of of students and one of the challenges that we see that through out these registration kind of periods and weeks is that as school starts the difficulty that we will have um reging registering students on a daily situation because sometimes we're finding that one the scheduling of the interpreters can take some time and that registrations have last lasted sometimes up to an hour per family and so it can be very difficult to figure out how we go through that process line up the interpreters and then figure out the starting date for kiddos and so we're going to continue to work with Catholic Charities as new come in to try to set up days where we can have an interpreter for a full day have our staff there for a
011full day go through the process determine what's needs and where kids are place so that we can properly give teachers and staff an opportunity to prepare for incoming students uh in the next week and that is a strategy that some of the other School departments used um throughout the process we continue to get um a lot of support from the community that has reached out to us and we are working to try to funnel that through Catholic Charities is because we just are not able to be the coordinators of all assistance that people have um working really hard just to try to make sure that we can get registration busing in all of those pieces to happen um based off this information that we had last week and the projections we are looking at 33
012students um that are 9 through 12 and 86 students um I'm sorry 88 that actually a typle that should be 88 students um prek through eight um coming into our system but it changes so frequently that it's hard to say whether it's actually going to be kindergarten students or if it's a new family that has middle school students so we're just going to continue to keep everybody updated um work with the state on funding situations and put together hopefully in September um a better idea of what um we'll need to do for budgeted adjustments we've got some ideas um that we talked about in finance of how we can make this work uh and I'm confident that we'll be able to make this work um without having to get a special allocation from the city
013council or voters thank you any questions on the welcoming our new neighbors update School Board member Gail just a quick question on the and I realize these are preliminary estimates but on the grade level one total of 19 looks like waves one and two we've uh had four so on is on Friday is that what you were getting at in terms of the you know the length of time it takes versus what's remaining there well I again the information that we have is that while we've had four right now the data explains that the next rounds and the next rounds after that of the spreadsheets that they provide with families who are attending and the age level shows that that's where the number would be I think what continues to happen is that that never
014plays out with the information that's being predicted um and so each time we do a registration um and again what makes it difficult is is going back to the conversation is that we plan to have to welcome 20 families uh during the next week and that tends to sometimes be less than the 20 families because of the decisions the individuals have made during the time that the move was planned and the notice was provided to them in permanent housing that it only becomes half of that and so the number skew and then they are looking to fill those um hotels rooms with other families and it resets the data again and again any further questions on the update moving on to item excuse me item e Sako Middle School Furniture update superintendent Ray gonna have
015Meg come up and talk about this because Meg's been working on the furniture piece at Sako Middle School thank you we've had uh several phases of installation thus far we did have a couple of hiccups with some materials that were damaged uh with teacher desk pedestals but we were able to get a really quick turnaround on replacement and then prioritize those desks that had already been cleared out versus those where we're still waiting for parts where there may still be an old desk in place that will be replaced after that I think the uh items that are in place now are all of the tables all of the student chairs and all of the teacher desks the next phase will include the student desks both sitting height and standing height and after that we will
016look to get estimates for a third phase of the project where we would look to replace items in the conference room front office and Library space so the photos attached there kind of show you a little bit of a uh nugget of what is in those rooms now but I really do urge you to take superintendent Ry up on that offer it's it's quite a different feeling to walk into that building and I think it's going to be a really great way for students and teachers to start the school year thank you any questions for assistant superintendent parkur Schoolboard M La for I don't have a question but just looking at the you know the handful of pictures that are in here it I mean it's a stunning difference from from what it had been
017prior to the paint and the floors being done and the new furniture it's I mean it it looks like a totally different place um in a really it it looks like a really positive welcoming environment when you walk in the door just looking at the picture with the front office where you come in these are uh yeah these are these look better than I would have ever expected um stuff to look after all of that work but it it's it looks awesome thank you I will share that after looking at that first photo principal Susi and I looked at the office door in that photo and now we can kind of see some items that still need to be attended to in light of those items that have are really looking pristine at this point
018so that's our next agenda item is to kind of look at pieces that we still need to polish up any further discussion questions thank you very much thank you that brings us to item f a construction update there's a memorandum in your packet and we'll hear from superintendent Ray okay last week um we met as a site selection committee uh here in this room and discussed um the next steps in the project now that the sweets of property has been removed for consideration um and how we begin to move forward um the site selection committee talked about uh a couple of different things and one is about focusing um the work on the CLA site and because a lot of the pieces of traffic study on site improvements land all of those things need to
019now go on to the front burner as that was site number two at the same time uh certainly we know in the community there is talk about the SMS site and I sent a letter to Brian and spoke with Brian and Pat Fox about some of the um you know kind of talk about like where are there if if SMS is to be a consideration what are easements that are in what exist what is the route 5 through 12 uh connector that has been talked about where are we on those projects would those projects enhance or delay um our timelines even looking at the CLA site and a lot of the work that has been done um just to do the traffic study again some of those things we're kind of in the Jeopardy of
020of moving away from the ability to vote next June because of timeline and I CAU us that there's only so many times we can kick the can down the road uh before we jeopardize our ability to move forward um see Steve's here in the audience tonight and we talked about just uh he was at the meeting and and he drives bus here for us and you know this fall just looking at some of the operational aspects of where different sites are at can you make the drive in time meaning if it's built here can you get through certain parts of Sako and back around to make the drop offs at Thorton Academy and ta those are very very important aspects of looking at a site and how traffic will flow in the city because I'm
021not sure that any of us in this room would believe that we're magically going to have another 10 buses or 10 bus drivers uh come in to solve some of those problems uh so there's a lot of different steps that we're working on to try to continue to move this along um getting full Wetland delineations uh is something that needs to now happen at the CLA site um and then again to the public while it would delay things if there's other land available please come forward um we looked at 27 different sites uh and if there's something else out there we need that information to come our way I would hate to see this project continue to be pushed down the line uh in our in our ability to miss and miss the shot at
022this we need this for our community we need this for our students we need to replace the buildings that we're in in seven or eight years can't be our timeline we need to be quicker than that um and so we will continue to work on finding the site that has to be the first part of it while at the same time looking at the programs and how much space we need uh so that once the site is identified we can move as quickly as possible questions thank you any questions for superintendent Ray School Board member Gail is there a state imposed deadline for us to come forward to them with with what we want or at least with the vote or anything like what not not yet not yet um but I think that we
023have to at some point in time there are some laws about timeline of once the state board has approved it when there is an official vote that must take place and you've only got so much time from Once the State Board is um the biggest challenge that becomes this piece is that we need to get to the state board by January February at the latest to be able to hit that June ballot um um and all of the work that needs to be done for um site and traffic studies those Industries are just like any other industries that their plates are pretty full and it takes time and I guess to that point too is is there any and I realized the financial piece of it but is there any downside to doing at least
024some of the like for example the traffic studies can we do both of those concurrently um at at the two sites that we have remaining to to keep us flexible in terms of what we move forward with you can at a local cost so that that that will be a local cost um to do any of those and and again that's part of the challenge is that comparing of everything and going back and forth also delays that progress moving forward because if you had a company and say hey can you do two for us two uh ex examinations of a traffic study their ability to do those probably simultaneously is not on the table so while they do one then you wait and then you do the other and then you compare um we need
025to begin to start thinking about where we're going to get this and how we rally behind this as a community and come up with a site to move the school forward and then from the memo it sounds like next month then there going to be a more focused timeline of of kind of the next steps that's the site selection committee that's what we're hoping for we met with the traffic Consultants the other day uh to get that work started and again some of that work has to can't start until school comes back so they can do the clicks and the counts and all of those pieces uh I think currently they looked at when they were looking at the sweetzer site and and again car count click count um they were looking at like I
026think I think they said 900 is what a project would bring to an area and so how that works with everything else based off where traffic is and those times all rolls into the picture we'll be meeting as as site selection uh group every couple of weeks any further questions J um Mr superintendent can you tell us when the next meeting for the site selection committee is well we have not scheduled that yet because we had requested some information that we need to digest we need to have a full um when we talked with the uh traffic study group they need to come back with that proposal so that we can get that going we need to hopefully we had had the Wetlands report on the sweetzer site and we'd like to tie that up
027at least to be able to present that information as a you know as Goodwill to sweetzer as they let us use their you know go on their property and we want to be able to turn that piece over um so we need a little bit more information to come our way but we'll be the second week of school probably thank you any further questions moving on brings us to item g a first reading of policies policy Bea School Board use of email and other electronic communications bej broadcasting taping of board meetings BG - School Board policy procedure and BCB board member conflict of interest Mr Mayor Schoolboard member Truman I move we approve the first reading of policies Bea B DJ B g-r and BCB motion's been made is there a second second second by
028School Board member of Fortune any discussion on the reading of policies first reading of policies seeing no discussion a roll call vote School Board member Archie yes School Board member prebble yes School Board member Richard yes School Board member La Fortune yes School Board member Gail yes School Board member Truman yes motion passes 60 that completes the new business agenda brings us to I item 13 other information there's none denoted in the packet uh and I don't see any coming forward so that brings us to item 14 there is no executive session this evening and so at that with item 15 adjournment I'll entertain a motion to adjourn so moved School Board member L Fortune second School Board member Richard for the second any discussion on adjourning Roll Call to adjourns School Board member Archie
029yes School Board member prebble yes School Board member Richard yes School Board member L Fortune yes School Board member Gail yes and School Board member Truman yes motion passes 60 to adjourn at 5:36 p.m. have a wonderful evening everyone