001e e e good evening this is um the Sako school board meeting for March 8th 2023 and my name is Jennifer prebble I'm the board chair of the school board would you kindly join us I'm calling the meeting to order and would you kindly join us for the Pledge of Allegiance I pledge aliance to the flag all right on um section number three we have approval of school board meeting minutes dated February 8th 2023 do I have a motion I move we approve the school board meeting minutes dated February 8th 2023 second already uh School Board member Truman is first second motion is School Board member Archie and can I have a vote Schoolboard member Archie yes School Board me I'm School Board member number two prebble votes yes um School Board member Richard yes
002okay uh School Board member Le Fortune yes School Board member Gail yes Schoolboard member Truman yes Schoolboard member Johnston yes motion passion passes 70 on to adjustments for the agenda do we have any adjustments this evening no adjustments moving on do we have any correspondence when on Section Five no correspondence moving on to public session um I did not see anybody sign up for public session but please step forward and address the school board since there is no one seeking recognition we will move on to superintendent report superintendent Ray good evening everybody um few items to mention tonight um as most of you are in attendance last week uh we did have our school construction meeting uh that occurred to talk about the site uh as you know one of the big topics is um
003continuing to work through the process of acquiring land as part of that site process and we are continuing to work with the seller on that piece um we're hoping that later by later this month we'll be able to have another combined meeting to discuss those options um Meg and I will meet we're almost at a weekly meeting schedule with the doe uh every 10 days or so uh to talk about updated plans as we tried to push for site approval from the State Board of Education uh we're hoping for the month of April that's that's the goal uh and there's a lot to be done um one of the things that I am hopeful we will be able to see more of once we have kind of finished that negotiation of space with the Department
004of Education is um start to think about the sharing of what a building layout would really look like from where a class classrooms located to where Gym's located um as we talked about at the school construction meeting last week that you know the one of the real big pieces that has happened is the kind of agreement uh that they will use a projected enrollment of 1100 students which is a little bit more than the 5% cap which will hopefully generate additional gym space for us additional cafeteria space and additional classroom space um because the worst thing we want to do is to look at new school construction and then be uh tight once we're in there so moving along on that that's really exciting um when we look at uh school events one that's always
005a highlight for our students is on Friday night we have our annual CK Burns dodgeball event and and you will see the students and the parents lined up at the middle schools thank you Marie for the Middle School allowing us to use that that space uh because that's a a fun event um a week or so ago just as we start thinking about new school construction and Fields and gyms and all the spaces that we have uh kind of just started to pull together some of the users of those spaces uh internally in the district and Ryan at the rec department and little league just to think about um as we move into the new building and looking at our current space how much usage we actually have um and how that we you know
006can work together to think about well when there's funding for one thing and funding for another how do we make sure that we're both not buying the same things and we're working together and thinking about sharing because um one of the the pieces that we have kind of really argued for at the state level is why we need that bigger gym um because there's no not enough gym space in the city of Sako um and so we've got to think about some of those items as we move forward and trying to pull that group together additionally we'll be pulling together a group uh in the coming weeks to talk about summer school uh and building usage uh knowing that we are on tap to have that full roof completed at the middle school plus or
007minus maybe a little a little section that won't be uh completed we're working with with the construction company and oako right now for the section that has the air handlers for the ventilation piece we're trying to determine what would be the best way for that small section of roof of should we wait a year on that section because we will be setting things up or can we do the work to set up for the installation of the new ventilation system uh once that's there going to ask all of you uh and we'll make sure that something uh comes out but our SMS unified basketball team had their first game the other day which is a tremendous event uh in our community to see our kids participating um our special education students having the opportunity to
008be part of a team sport uh quite an event at SMS and we have a um a Full Slate of games for them so uh I'll make sure that Jen if you're lucky enough to send out uh what the schedule will be if you can pop into a game in in the near future just a great great event to see how students rally around each other uh and then finally uh I'd like to ask Chris to come forward um Chris represented us uh yesterday right Chris day before yesterday um at the University uh of Farmington jobfair uh and I think he just got some interesting feedback uh from that experience uh for for all of us thanks Chris yeah good evening folks a couple weeks ago I talked to you a little bit about where
009we find ourselves in the marketplace uh for jobs we did um host a job fair a couple of weeks ago at the train station and saw a lot of success from that we're really close to having closed the gap for vacancies uh across all three districts which is the the result that we were kind of looking for uh now we really need to work on retention and longevity of some of those positions as part of our ongoing efforts to recruit for existing position that are open but most especially looking ahead to anticipated vacancies for next year we're doing some additional work at job fairs and each year the university me at Farmington which produces by far the most graduates in education every year hosts a job fair and most of the job fair is attended
010by recently graduated undergrads you know 22 year olds but they do have a graduate school as well and so there are some second career and more veteran people that come through that job fair as well Shelley Kane and I went up and spent the day there we were were uh we get the best seat in the house because we were kind of a lead sponsor of that and we were surrounded by other districts almost all of them from York and Cumberland counties um because we're all we're all finding ourselves in the same boat maybe a little bit less so in Central and northern Maine um we were able to meet with 42 um recent graduates um who were incredibly impressive and extraordinarily well prepared um I think probably the program does a good job preparing
011them for this event specifically because they were asking really sophisticated forward-looking questions at the age of 22 that I wouldn't have thought to ask at age 32 they were asking about what supports we have in place to inculcate and support new staff um they asked questions about culture about diversity within the schools and within the community RIT large um they asked about opportunities for growth and advancement within the school department which isn't language that you typically hear in an educational setting um but far in a way the most frequent question that we were asked and one for which I was unprepared and hadn't heard at last year's job fairs either in Boston or at the University of M Farmington was talk to me about housing and I know that superintendent Ray has addressed that issue
012with this board and with the city council in the past and um students that we met with from Central Maine where cost of living is a little bit less than it would be in Yorker counties who are looking to move here were really hesitant to do so because they weren't sure what they could afford um the few cases where I talked to a a student who was in Central Maine or in northern Maine who was committed to moving to York or Cumberland County they were usually Tethered to a fiance who had a job at a shipyard right and the sentiment was well I can work at any school but there's only a couple of Shipyard opportunities for my H my husband or fiance um as our community is transformed and valuation has grown Mr R
013will talk more about that in just a minute you know that's obviously Pro you know presents us with a little bit of a housing Crunch and makes it difficult for entry-level Educators to be able to afford to live and work uh I'm sorry to live in the community where they work and I just wanted to share with you one sort of salient remark that I heard from a uh candidate a recent graduate or soon to be graduate excuse me from leevan which I know was in Maine but I'm not sure where pardon me on that but she said and I jotted it down because I I was really moved by the remark she said I'd like to be closer to Portland but I graduated college to not have roommates not to be tripled up in
014southern main I can own a house in Levant for less money and so I think when we think holistically about attracting hiring and retaining good employees we need to be mindful that the housing situation prevents some real challenges for those employees and I think we need to be creative as a board and as a city about ways in which we can address the affordable housing crisis in Southern Maine because those impacts trickle down to the school and the services that we're able to provide our kids each and every day so so good news bad news we're doing pretty well on the hiring front we're optimistic about going into next year as we start to learn about people who are planning to transition or retire but we still have a real challenge in our community around
015affordable housing thank you okay Schoolboard member Gail I guess just kind of following up on that um the next time we have a joint city council meeting perhaps we can explicitly State this to them and start building that bridge between what our needs are and what what the city council can do to to address that and help that and see what their thoughts are and what proactively they're doing to help to help this issue for us and identify just another point that they can hopefully use to inform their decisions thanks thank you any other questions from the board all right moving on to chair's report um I just wanted to report that I did add Beth Johnston to the finance committee I missed that last meeting um that's all I have does anybody have any
016questions from the board all right moving on to staff reports um I did not see any staff reports for this evening are there any to report okay moving on to board subc commuting minutes policy and Personnel commuting um committee meeting minutes are for um and there was a meeting today on March 8th of this evening at 5:30 um finance and infrastructure committee meeting our next meeting is March 22nd at 400 PM curriculum committee will has met on 227 of 23 and will'll meet again on March 27th at 4:30 p.m. any further questions Jen I also believe that we were able to lock in a budget review for the 16th correct next Thursday night is that what we were able to decide on yes I think we did from 4 to 6 next Thursday okay all
017right um anything else to add all right moving on to Old business um we have none currently listed on the agenda genda so we are now moving on to new business letter a new hires there is a memo in there for reference um I see that there's no action needed and I'm just double-checking on that any questions on the memo from the board all right moving on to resonations there is a resid naations um memo in our packet that requires a motion um School Board member Truman I move we accept the resignation of Monica Moore music teacher effective at the end of the 2223 school year second we have a motion on the table by School Board member Truman second by School Board member Johnston for the acceptance of registation for Monica Moore music teacher
018effective at the end of the 2022 2023 school year I have a vote School Board member Archie yes School Board member Richards yes School Board I I vote Yes School Board member Le Fortune yes School Board member Gail yes School Board member Truman yes Schoolboard member Johnston yes motion passes 70 and that leads us to item C budget Pres presentation scho superintendent Ray all right so this is our first run through of our initial draft of the budget uh as you are aware we will meet next week and have an opportunity to talk with principles and we'll talk a little bit more about that through the presentation and then on March 20th will be the first opportunity for us to share our draft budget with the city council so as we look at the um
019formation of the budget you've heard over time us really talk about valuation and student counts knowing that the EPS funding formula um really takes into consideration those two items those are the most important pieces of of that formula on in kind of equal weight of you build it on one half and then you look at your your city valuation um on the other piece and as we talked about at the last meeting with valuation um we know that southern main home prices continue to Rise City valuation continues to rise and the state looks at valuation of your property over a threeyear average and when you look at our current situation here in the city over a three-year period our three-year increase is 7% State average growth is 6% and anytime your valuation locally outpaces that
020of the state that is where funding gets affected because in the wisdom of the formula the more valuation you have locally is the expectation that you have the ability to pay more that may or may not be true depending on which side of the Corn you sit on those situations as we look forward and think about the fy2 budget what we can see is that while the value of the city over a three-year period increased $181 million the next threeyear cycle is going to be $221 million which means that value is continuing to grow now at the same time I I've looked at the numbers very quickly and we're going to see a much larger three-year State increase and we're going to talk about that um a little bit more on the next slide so
021when you think about the situation where will Sako outpace the state the next slide um is a situation that lists all of the mun IP alties in York County and looking at valuation from 2020 to 2023 now one of the things that's a little bit interesting in this slide is that sako's valuation actually grew the least of all of the towns in York County which is a bit surprising if you are looking on zill trying to buy a home so some of that's a little bit supply and demand issues uh actually and you look at a situation where you've had even though it is the lowest you've got a 20% valuation increase of your of your municipality over a three-year period when you continue to look at that across the state and you look at
022valuation growth you pretty much can look at York County Cumberland County in anywhere where you're along the coast or in a High recreational area like bethl or the rangley region where there's Lakes valuation boomed in the last three years in those particular regions of the state and so that puts us at a at a disad in is as we look at State funding knowing that that expected um local pay is going to be there so that's the first half any questions on the valuation piece from anyone okay now let's look at the EPS formula and what makes up how we get to the number so the EPF formula on on the first page of the formula we have some red boxes there to help us go through those on page number one we know that
023student counts are the other half of the formula and on page number one these are the averages of your October 1 from 2021 and October 2022 student counts prek through a we are a prek through eight system that tuitions our students out at 9 through 12 so on the front page when they're looking at ratios and from student to teachers they're only capturing our system prek through 8 and looking at those staff members so as you move to the second part B on that there's a box that looks at ratios now remember that when the EPS formula was developed approximately 20 years ago this is what they were saying was essential programs and services meaning that they had ratios established to say for every 17 students in a one through five school um there should
024be one teacher and as we go through our current staff at this level it's EPS would say we should have 111 teachers our actual count is 136 teachers and when they put a ratio together that comes at 82 the next column that says sa data in The Matrix think of it this way Mike Garrett is a teacher in our school department and Mike is a beginning teacher Step Zero no master's degree there's a matrix in the state system that says when we add mikee to uh our roles as a beginning teacher he's worth an amount of money that builds up and adds up all of the teachers in our district one of the changes that happened to the in the EPS formula this year which um is one that we'll talk also talk about a
025little bit more on page two is that they use the Matrix to match the salaries of the 40,00 minimum so they started that Matrix off with teachers Step Zero being 40,000 and then you know Holly if she was step 15 on a master's degree Holly would have a different salary assigned to that so they do that for every teacher in your district and that's where you get an SAU um EPS Matrix number which is like 7.8 million in this multiply that by the ratio the 082 and that gives you an adjusted EPS salary so when you look down through the Matrix according to the state from guidance to Librarians to health edex library edex clerical School administration you look at the ratios the formula in The Matrix gives you an amount and it gives you
026amount of an adjusted EPS salary number because what you're trying to do on the first page p is build those numbers up so that you get a per pupil cost that then transfers to other calculations on page two so the state added some money to the Matrix Additionally the third Red Box on page number one is the benefits that go with each teacher technician clerical and School administration which is a percentage of the salary and an example was last year that was 19% of the salary for teachers and as they readjusted it it is now at 26% the fourth box on the page is your Regional index that is the assumption that in certain regions of the state it is more expensive to live than in other regions of the state so when they look
027at the math in all of those columns moving up to the regional index box they then multiply that by 1.09 and this Regional index has not been touched in probably 10 or 15 years kind of you get to those conversations and then people look at the spreadsheet and then it stays the same now here in this scenario we know that it's a little bit more expensive to live in Southern Maine and you know we're kind of feeling really good about getting a little bit more money but if you're the superintendent of the schools and in Machias main that's like a 084 so you actually lose money in that category so that's kind of contentious calculation for superintendents across the state because it impacts all of us differently ideally at the end of the day as
028you look at page one you have two numbers that are your EPS student rates 8155 for elementary and then because our secondary students on a tuition tuition basis that's a number that's set by the state not going through the calculation um from above looking at ratios teacher counts etc etc and that number is assigned is 82 uh 98 now as we go to page two in this formula this is where you look at the very top box is your subsidized pupil count that's your prek students your K througha students and now the reported students locally um that we twish out and all of those come together to get us a number of 2719 over a 2-year period those numbers are then applied to the mathematical formula that as we go down through the page you
029can see basic counts in section B that's looking at all the students in your prek multiplying that by your Elementary EPS number from page one so on and so forth that builds an amount of money allocation and what you're hoping for on this page essentially is that the largest number that at the bottom of the page that you can get is going to help you as we move to page four and we talk about valuation so we talked on page one about all of the situations Jason go back one more I'm I just got to walk through some things um on page one we talked about how money was added to the Matrix and salary and benefits one of the things that you you did is when we look at kind of the second box
030down and the first one to our left we look at our dis Advantage counts in the community in this community 25% of our students districtwide are coming from an e economic disadvantage background that number there the percentage and when you look at an example pre students and 25% of our pre students is 30.1 students that is multiplied by wait to give an additional 15% on those students in order to make the pay change on page one that weight of 0.15 was decreased from 0 the year before during the emergency the commissioner and the governor and the Department of Education had the ability to make changes to the funding formula that once the emergency ended reverted back to law and in order to change anything in this a bill needs to be passed there was recently
031an article that was uh put out um and I can't remember the name of the organization that basically gave Maine an a for effort in the amount of money that we raise as a state to put towards uh education but an F for the way that we distribute contribute that equitably to support students in dis in a disadvantaged situation uh and so this is a number that really concerns me because I think we all know that when we look at that students who are experiencing poverty more money needs to be put behind those students in order to make it Equitable the second box in the center uh of the page are your elll counts for students and again as you can see there's quite an increase from the year before um for our community and
032we know that that's um a situation that's impacted by our new neighbors that we work through this fall in the hotel um and I think that we are also been given every indication um that that program will continue for another year um and that we will see students uh from the hotel um one of the things that they recognized is that throughout the year kind of as students moved and and families moved to permanent housing during the school year they tried really hard to replace that with families um that didn't have children because they knew the strains that it put on us from class size to tuition to some of those other pieces that kind of will reboot a little bit this summer um and the expectation and we go to meetings every week is
033that you know we could see an increase we could see a decrease but probably that the program will continue for us locally and as you can see there's an additional half of weight that's applied to those students um so that was a big help on the subsidy front when all of this adds up on page two you get an operating allocation of $25.4 million and that number will come into play on page four on page three this is very much an expenditure driven page looking at the amount of money that you spend for gifted and talented the amount of money that you spend for special education the amount of money you spend for high cost out of District uh special education your transportation your approved bus leases so when we talk about approved bus leases
034or buses in the budget we know that we have six brand new buses in the budget because we were approved by the state for those but remember that that subsidy lags a year behind so we pay the payment the first year they're on a five-year payment schedule the first reimbursement comes from the state in year two and continues for five years so there will be a year where you get the subsidy and you don't have the payment that's on that line any approved leases um when you look at uh the $81,000 a couple of years ago we were able to um correct that piece uh with toddle in and apply for the state lease and I think Mike this is year number three now that we've been able to get that money uh where you
035get $8 a square foot back obviously doesn't cover the cost but it provides some help we'll have two more years of that because you're only allowed to get that subsidy for 5 years uh from from the state and then insured value Factor um is a piece that adds to this that is part of um a payment to th Thorton Academy and we receive money from the state for that IVF at 6% combining all of those numbers from page two page three you get combined operating and subsidizes will cost upwards of just $37.4 million page four page four is where the math from your student counts and your operating counts comes together and it's applied toward your valuation so they've said okay you're operating in in subsidized cost is 37.4 million we look at your threeyear
036average valuation which is 2 773 billion and you multiply that by a mill expectation that says you need to R raise 7.2 Ms uh 7.29 Ms for Education which says that locally you must raise $20 million in order to get the difference between operating allocation and value and Municipal uh allocation that leaves you with a subsidy of 17 million dollar page five the only change to that is as part of being in a regional service center you now get another allocation per student which brings you another 100 in 188,000 so that your total subsidy for next year is $17 million 35,0 38286 your receivership is at 45% uh almost 46% State share versus local share just a year ago you were a 5050 so as that state share goes down that means more money needs
037to come from the locals questions on that part of it Schoolboard member Gail just a kind of a higher level question back on page one with the regional adjust uh is that it yes the regional index yep so I guess um on slide three we had all the municipalities and then the valuation growth and we were at 20% everybody else was higher than that and then with that example of the more rural communities um I guess my point is that they with the higher valuation the more local property taxes or the more local money needs to go in when are they looking at adjusting that because it seems like it's almost like a double penalty because we get the increased valuations which the assumption is then we need to pay more but then the more
038rural areas that aren't growing as fast continue to have a a lower I guess Regional uh adjustment index so is that something that's too politically fro to touch right now it's it's tough um because certainly everybody who's kind of getting a penalty on that that's under one is just saying hey please just have it at one why is this even there at all um I think what's interesting when you look at valuation across the state is that you know some of some of our best Partners to add Advocate against changes in valuation to Southern Main and Coast small coastal towns uh having a conversation with a superintendent at uh in Lubec you know where Lubec is basically nobody moving to town unless you just bought a second home on the water and it's way cheaper
039in Luc than it is in in Southern Maine they lost like $200,000 and for a community that has like 80 to 90% of their students economically diff disadvantaged that's a tough so we will begin to have those conversations it's hard to get any movement on it because again the person over here person over here it impacts everybody so differently um I don't know they usually uh work with um a couple of different firms that will study EPS we're really pushing now that there needs that there needs to be a a 20-year review of this um but that will take an act of legislature not just a review cycle because that's that mechanism it's the thing that helps mitigate the valuation increase right okay from well let's let's put it this way it helps combined with
040student numbers and at the same time um what becomes interesting as piece we know that the state of Maine is drinking student wise I mean there's no that's happening across the state I think there was a point like 8,000 8 thousand students a couple of years ago left the system um so it helps offset that piece but as you lose students and the way the formula looks um it's not nearly as valuable as doing something over on the valuation side of things any other questions for superintendent Ray okay next slide so the next slide is a very informational um slide for us um and this looks at in in School departments you have 11 different cost centers um and what I've done is I've pulled two cost centers out of this one of them being
041Debt Service because Debt Service comes in two or three different forms one local option where you've as a group raised your hands and say hey we're going to add to our buildings or state funding so in a couple of years when we have a new school built and subsidies starting to roll in even though a lot of that debt will be paid for in the formula by the state it's going to look like you have the huge Debt Service number that's a little bit artificial and then secondly vocational education because in Sako it's essentially zero um because vocational education is funded through the state to the center so looking at the nine categories that are left from regular instruction special education other instruction student and staff support system administration School administration Transportation operation and maintenance
042all others you come up with a per pupil expenditure now what makes it a little bit difficult for us to you can look at the total number and that the total number is a total number but when you look at categories because tuition payment is a regular education expense it inflates sako's number more than what it would in in another District because within that tuition payment would be things like system administration because ta has Administration it has facilities to take care of so when you look across the nine lines it doesn't necessarily break up in the right places uh it's the same thing in Dayton where we pay tuition you kind of have an inflated um Regular instruction cost than you would have if that was spread as one system throughout but the bottom line
043is when you look at the end per Sako student we are currently spending slightly above the state average per student and just lower versus the southern main communities we look at our disadvantage rates we look at our state share there's on that page so that you can see see what comparatively to each Community what what we're like questions on that piece School Board member Gail I thought this was a great slide and breaking everything out and I guess my first question when I was looking at it was that regular instruction piece and so that Thorton tuition makes a lot of sense on why that's so much higher than everybody else um I guess the one question I had was on the um student and staff support it that stood out to me is like why
044is that so much lower than all the other folks well again in that situation student and staff supports is typically going to be some of your educational technician cost and again in a district that's K through 12 you're going to have the funding for the employee sitting in that line and this scenario when you think of a lot of that as a special education budget that's when it goes back to special education instruction line where your special education tuition is sitting in that line so that's what's hard about some of the things in Sako to say that it's anything other than the total is tough to compare because it sits in different places than it would be when I put my budget together in bitterford it's in a different category because so much is wrapped
045into tuition does that make sense yeah yeah definitely and that that makes a lot of sense thank you okay so let's look at once we've talked about valuation we've talked about subsidy now let's spend a little bit of time on expenditures so when we put the budget together there are very few things that are driving costs in this budget we are budgeting for the same number of students as we did last year at Thorton Academy 890 that leaves us a 20 student buffer which is probably a little bit lower than we would like I know that prior to that there's been been a lot of conversation about whether that's 3% whether that's more whether it's left 870 is about what we would project with students continuing at the same rate um from the hotel but
046I do think that's a little bit of a wild card in that tuition number we know that tuition for this year versus what we budgeted the increase was 6.67% 6.7% we have put a 5% increase this year which is 2 percentage points higher than last year we know we didn't have enough what concerns me as we look at Mat one of the factors that they use for mat is inflation rate and that is a 2-year average that they put in there and when we looked at the calculation for the two-year average it was 3.99 based off the figure that we had this year I worry a little bit about whether 5% is going to be enough because I don't know that the two-year average will be as low as 3.99 doesn't that's that's a little
047bit of a worry for us all Bud all the positions that we had budgeted last year are currently in the budget plus we didn't have budgeted two and a half elll positions that we needed to add over the summertime one at Young School one at burn school and a half position author and Academy we are examining our special population looking at case loads across York County and making sure that we allocate special education staff across the district based off where the numbers are we are looking at small purchase of a safety software program that we've talked about that's like $10,000 as a community communication tool during an emergency we have decreased Capital expenditures at this point by a half a million dollars because we know that last year we worked really great with the council
048and the council was super generous to fund additional deaths and painting at SMS and some of that work has been completed we still in this budget have over $600,000 for Capital Improvement so that we can make sure that the roof gets done and some other items at SMS when we look at Equity throughout our district uh I think as a board and as others know um feel very passionate about the opportunities that we provide to kids and that Financial backing from families should not play into that we also have PTO that do a whole lot of fundraising um which again is we're lucky to have them but we've initially put money in there in this budget at all of our schools for experiences for children to make sure that um financial support from home is
049not a barrier for any kid to participate in any activity and we also have six one-year payments of a bus lease in that certainly there are other considerations um that we'll take into account throughout this budget process and that's the enrollment of our new neighbors Capital Improvements of what we want to accomplish at SMS and throughout the district and how we plan for that transition from our current structure to other structures making sure that we um take care of and improve the one building that we know will still be part of our system examining our relationships uh between the current positions um and those when we enter the new school we know that probably not every single position that we have will match the formula for a building of a new school that's going to
050be a difficult piece we know that when you combine schools you naturally tend to pick up some efficiencies looking at our special education out of District costs looking at Fuel and energy and today uh you know just this afternoon or this morning we received the email of what the new fuel prices will be on the bid and Jason and I will have to and Mike will have to go back in and say you know dollar for dollar we guesstimated what it might be and adjust those which will be you know plus or minus a few thousand dollars health insurance increase at this point in time we have 10% in we know that our experience rating is extremely high um but as we did have change over in positions there were some changes in health insurance
051whether people went from full family to single and vice versa um looking at what how that will impact us construction projects equity and staff assignments and just continuing to refine this budget throughout the spring as we get to a number you boil all of that down and on the other side you can see where the cost drivers are tuition salary increases benefit increases in main purs increased $100,000 in health insurance changes and two and a half positions for elll there's that's it I mean it's somewhat that simple um and we can spend our time looking at pencils and paper clips and not get there the next slide is just looking at current enrollments throughout the months uh and and is informational and then the following side is just looking at where your costs set and
052when you look at in this scenario that 82% of your budget plus 5% for special education tuition 9 through 12 87% of your budget is salary benefits and tuition dollars there not a lot left to look at um all of us when we think about you know I think one of the things that we tend to think about in School departments is um when we talk about benefits and insurance and whatnot we think of the health care side of things but when you also look at liabilities insurances and those places those are places that if you've checked your home insurance bill you seeing a tick up all of these areas um are increasing so that brings us to the revenue page and at this point in time looking at our revenues and our expenditures our
053expenditures at this point are projected to be up just north of $2 million 4.36% the end of the day a lot of things have gone up 4% not saying that that's acceptable I'm just saying that it's reality and we will have to make some decisions based off that when we look at the revenue side of things there are some places where we have increased our Revenue slightly um looking at trans or decrease and as you look at your local share the doe is say saying that locally you should be raising $1.8 million more now that's a little bit of a Fluff number because we have additional local here of $1 million so doesn't really come into play as much we're only running one bus at this point in time for Thorton Academy so that's going
054to be a decrease and you know based off the driver shortage who knows where what we'll be dealing with in the in the fall all we look at Dayton tuition uh students attending from Dayton uh that number should be up a little bit next year uh so we're expecting more we have special education date and costs that's in the budget our subsidy dropped $260,000 so that's a decrease state agency clients we've increased $40,000 based off several years of what has been coming in secondary we've added $220,000 based off what has been coming in main care we have dropped $100,000 for two reasons one if we can't hire edex to be there to Bill can't bill and number two um they haven't Rel released all of the the rates have been adjusted and So based off
055what we've received they've been holding back payments and I want to see where we get to and what pace we're on this year before having any comfort putting that back in we had fund balance left from last year and the prior year we had used 275,000 we have the ability to raise that by almost $25,000 and use 300,000 and then what's designated fund balance we're going to have additional and we have um some Capital needs that is an expenditure offset by fund balance for building improvements so if you decided not to fund something I.E bleacher replacement at SMS you may not put that you might not want to put that Revenue in because that would mean that you've now increased your Revenue by $131,000 and you're going to want to have to match that the
056next year or you're going to start creating a hole for yourself so those are some things that when we start talking details of you know each line item that's in there um one of those items is looking at the bleachers at SMS they original bleachers they're the wooding wooden bleachers that employees go and flip up the bottom and try to pull out that tend to lead to uh possible workplace injuries so uh that just hits you on another pocket so at the end of the day when you look at all of these pieces uh knowing that we lost $260,000 in state aid you have a tax request at this point in time of $2.2 million um and that being our starting point moving forward questions Schoolboard member Gail two questions related to Thorton um sure
057with the 8% increase um do we do they send us some sort of justification and an outline of why the why the increase or like a justification on the tuition well it's pretty much just a mathematical computation that's sent To Us by the state so in dece in December the state will send us the rate what the new rate is which again you're predicting for a rate which not the best way to do that I don't think but they'll set mat they mat will be number of students times 7% IVF so whatever that first number is changes your IVF number to calculation of what the increase would be so it has no reflection of what an actual tuition payment from a student to go to Thorton is it's all based on the state formula State
058calculation and is there just ballpark do we know is that how close that is to the actual tuition costs yeah I can't answer that question High go that's that's really helpful I guess I didn't I didn't quite connect the dot there with the state state formula for tuition payment versus the actual General tuition payment as to Thorton um one other just well two of two last questions here uh and then on Thorton could you just remind me on the the half a position for the elll student uh teacher um is that is that by agreement that we're funding that or I guess kind of why why isn't Thorton picking that that is something that has traditionally been paid by the SAU okay uh and then just also a quick question and I think I remember
059earlier in the year last year um in terms of of this budget and maintenance is the the maintenance of our the playgrounds at our schools that's something that is in the city's budget right that is correct okay thank you however we are working with Ryan this year um to make sure that the playground gets installed um that was being pulled out um there was a gap about $119,000 that we had talked about in finance so being able to bridge that Gap so that we had a playground there um to make that happen uh in an unsafe situation and um again something our students use every single day during the year yeah I guess I just real quick want to raise that as something that maybe we can look at with the city council as well
060not necessarily just in terms of the playground equipment replacing it but also just depending on if we want to work with them on maintenance wood chips or drainage or whatever um maybe that's something we don't we don't want to do I don't know I'm just I'm just bringing that up as something that um seems like at times nobody wants to deal with or not that I shouldn't say that but at times it it's not the highest priority for for one or the other because it's it's the responsibility of somebody else so I think it creates a situation where it creates other lines of conversation that may not necessarily have to occur you know um I know that the arrangement that Sako has in with its facilities and grounds is somewhat unique to other places uh
061than other places um I work outstanding with Ryan and he's very responsive um when we need anything but I do think that over time it can create situations of just a little bit like of that and not saying that that's happening now um an example would be last year when we just fixed dugouts at SMS and you know you have a conversation of well is that parks and Rex is that little league at the end of the day they sit on the property and when people come to play a ball game and you're a visitor and you walk up and you're like huh so we took care of one of those and this spring we need to take care of the back ones because the roofs are falling off um those are some of the
062pieces that um I think just more conversation about because it's either from one pocket or the other it still needs to be done um and I think those are important things to make sure that as you're representing yourself as a community and an organization when visitors come you want them to see all of the nice things that are going on because hopefully someday now they want to buy a house and move here um so I think it's a great conversation that we have but I also want to say that I've have been very fortunate to work with Ryan and Patrick um and be able to solve these issues pretty quickly um I know when we look at the Young School playground that work is uh being planned for a couple of weeks April vacation or
063something was happening and you know some of that piece has got delayed because we were building a building there and kind of wanted to see what how water ran off that a little bit um so we're lucky that we have those uh good strong relationships of people who want to work together to improve things any further questions for superintendent Ray all right moving on to First reading of policies um we have policy CBI evaluation of the superintendent we have policy dj- our federal procurement manual we have policy dj- bidding purchasing requirements we have policy dja purchase Authority and we have policy djh purchasing and Contracting procurement staff code of contact do I have a motion we skipped letter D oh you skipped letter D so sorry my bad going back to letter D School construction
064update superintendent Ray we have no major updates all right going back to letter E with all the policies that I just read first readings that's okay um do I have a motion Madam chair I move we approve the first reading of policies CBI dj- DJ DJ A and D JH second I have a motion on the floor from school board member Johnson second by School Board member Truman any discussion all right first roll call vote School Board member Archie yes School Board member Richard yes I vote Yes myself School Board member Le Fortune yes School Board member Gail yes School Board member Truman yes School Board member Johnston yes MO passes 70 all right um now we're on to letter F second reading of policies we have policy dkc travel expense reimbursement we have policy
065DD grants we have policy di fiscal accounting and Reporting we have fiscal I'm sorry policy D fixed assets we have policy DC use of credit cards policy DN school property deposition School Pro um policy number d-r school activity funds Student Activity funds administrative procedures and policy dff accounting for non-budgeted funds Student Activity funds do I have a motion School Board member Johnston um thank you I move we approve the first reading of policies dkc oh I'm I'm sorry I'm getting um yes we're in second reading apologies I apologize so I move we approve the first reading the second reading of d k c d d d i d i d a DC d n d-r dfff and also so to strike df-1 which is Student Activity account check request df- E2 deposit receipt for Student
066Activity fund account df- E3 transfer request for um activity funds D inventories and DJ a-r purchasing Authority administrative procedure second I have a motion by School Board member Johnston seconded by School Board member Truman is there any discussion roll call vote School member Archie yes School Board member Richard yes School Board uh myself I vote Yes um School Board member L Fortune yes School Board member Gail yes School Board member Truman yes School Board member Johnston yes motion passes 70 um moving on to other information I have none on my agenda is there anything else to share all right moving on to Executive session we have no executive session schedule for this evening um and now we're moving on to adjournments so moved moved by Schoolboard member Truman do I have a second second second
067by School Board member Le Fortune can I I have a roll call vote School Board member Archie yes School Board member Richard yes I vote Yes Schoolboard member Le Fortune yes School Board member Gail yes School Board member Truman yes School Board member Johnston yes to adjourn I have a 70 motion we are adjourning at 8:08 p.m. thank you and have a great night