001e e e good evening my name is Jennifer prebble I'm the so School Board chair I'm calling the meeting to order on this Wednesday August 9th 2023 would you please join me for the Pledge of Allegiance all right moving on to item two of the agenda this evening um sorry item three approval of school board meeting minutes dated July 12th 2023 um do I have a motion School Board member Truman I move we approve the school board meeting minutes dated July 12th 2023 second I have a motion by School Board member Truman seconded by School Board member Johnston discussion seeing that there's no discussion roll call vote School Board member Archie yes School Board member Richards yes school I vote Yes School Board member Le Fortune I abstain um since I was away that meeting
002okay School Board member Gail yes Schoolboard member Truman yes Schoolboard member Johnston yes motion passes 60 with one abstention moving on to item four which is adjustments to the agenda I do see there is an adjustment for the multilingual and homeless student enrollment update that will be added under new business item I any other further adjustments to the agenda all right moving on to item five this evening um correspondence um I did not receive any correspondence is there any other um correspondence that was received all right moving on to item six public session um please feel free to come before the board and state your name and address for the record and have three minutes to speak seeing that no one is seeking recognition we will move on to item seven superintendent's report superintendent Ray
003right good evening everybody uh hope you're all doing well good to see everybody after we've had a little bit of a Miss meeting because of the summer schedule um several items to report tonight um first and foremost uh big thank you to custodial staff who are working hard in uh sometimes tougher conditions because uh cleaning floors and waxing floors when you have high humidity and a lot of rain is not a lot of fun because of drying time and then once we seem to move through that rain portion of the summer we went to heat um but they're moving along um with our schools uh getting them ready and prepped for the start of the school year we have um the wreck is kind of moved out so that we can focus on those last
004pieces uh to be ready for opening day uh administrators and staff has spent a lot of time hiring to try to fill positions uh Ed Tech positions custodians teachers we've been very lucky throughout the summertime to only have a couple of those that we've had um to open um but that is moving in a positive direction um we ask parents at home or members of the public to think about uh making sure that you've updated all Transportation uh information for your student and that you're registered for bus right um always the first couple of days of school the most challenging pieces typically is transportation is we get used to the new traffic patterns in town and people going to new locations uh that'll be posted on social media reach out to jeie in the office
005if you have any questions um about your drop off or pickup um but hoping for a smooth transition back um Jen and Carrie in the office have been working really hard on share 911 which is our emergency uh software that we bought the first piece of it has really been about trying to map and code all of our buildings um to make sure that we have consistent Maps so that when that software goes live we're able to uh make sure that the location has a consistent pattern and people know what this means uh say teachers room second floor uh sometimes buildings will have not have numbers but they'll have places that are identified based off common terms in the school which can't necessarily transer to a responding officer and or fire department you need to
006have solid numbers so we've been working on those pieces um emergency um cards are something for lock down safety drills that are being posted in all classrooms uh this week um that was real uh an initiative ours to make sure that those are visible ready for substitutes easily be taken off the wall and easily taken with you in case of an emergency um in our building couple of things um that are upcoming to be thinking about is that they have opened applications for the revolving Renovations 2024 cycle which is um projects that will be all Priority One which will be school safety Ada um those types of projects I met with Norm from oako this afternoon to kind of brainstorm what some of the uh items we may apply for would be uh and we
007have some ideas of things um that we hopefully will be projects that we can submit by October 31 uh to the doe to get on that revolving renovation cycle if if you remember from our other projects that's where if you're granted the award which used to be up to 1 million per building per category has now doubled to 2 million uh that's where we would pay approximately over a 10-year bond at 0% interest uh in the neighborhood of 43 or 4% of that would be covered by the state and we'd be responsible for the rest so it's a it's a great deal work that is happening this summer is we are projected to have the roof project done at SMS um by the start of the school year there's been a lot of painting at
008SMS um we have been working on the revolving renovation door project for Fairfield and SMS bleachers should be installed at SMS sometime in September the new furniture for the library and teachers room at SMS will arrive on August 21st and then be set up the new furn fure is in for the cafeteria and not set up yet just because that's the staging area for everything else um that will come along so there's a lot of uh different capital projects that are occurring this summer any questions I see no questions being raised all right moving on to item number eight chairis report I don't have any major changes or updates to report this evening so thank you um moving on to item nine which is Staff reports um I did not see any staff reports listed
009in the agenda um so moving on to item 10 board subcommittee meeting minutes policy and Personnel committing committee met on 71223 um those minutes are in the um agenda the next meeting will was held today at 6: PM um the agenda for that meeting is in the packet finance and infrastructure committee our next meeting is August 23rd at 4:30 pm here at City Hall curriculum committee um the next meeting will be August 21st at 4:30 pm all right moving on to Old business which is item 11 on the agenda this evening I don't see any noted um unless there's anything I'm missing we can move on to item 12 new business letter a new hiders there is a um memo in the packet superintendent Ray just be looking for approval for new hires for the
010upcoming year um do I have a motion s um School Board member Truman I move we approve the nomination of Wendy free one-year art teacher at SMS Alex silver French teacher at SMS Lewis Kar Humanities teacher at SMS Joselyn Bowden at resource teacher at Young and Gina Lucas bcba and issue a contract for the 2023 2024 school year second I have a motion by School Board member Truman with a second by School Board member Le Fortune discussion School Board member Gail just a quick question and following up on last month's meeting um I noticed that there's a lot more edtech positions uh in this memo than there usually is and is that a function of all the Outreach that we're doing in the various job fairs or um kind of how do you explain that
011and then do we expect that to continue to uh to last as we move month I think a lot of it is looking at the turnover that tends to happen in those positions one this being closer to August where you're typically hiring um a lot of those positions uh people who leave the positions and move quickly you know in the those hourly wage positions you have some turnover um and so we're really working hard also we didn't we didn't have that second meeting so you kind of have a larger agenda of hiring because you've had five weeks or four weeks since the last meeting any further discussion or questions all right seeing that no one else is seeking recognition roll call vote School Board member Archie yes School Board member Richards yes I vote Yes
012School Board member L Fortune yes School Board member Gail yes School Board member Truman yes School Board member Johnston yes motion passes 70 um and I believe there is a possible second motion School Board member Truman are we referring to the resignations um is there a motion possibly needed for the stiens correct oh yeah there's a Sor I missed that one um I move we approve the stien positions for the 2023 2024 school year uh for sander tiom for the burns uh RTI coordinator so I have a motion by Schoolboard member Truman do I have a second second I'm sorry who was that second is School Board member Archie discussion can can I amend that real quick um as long as Schoolboard member Archie is willing to remove his second I just have to add
013a little piece on there at the end okay yeah yeah I I'll I'll revoke it um um amendments yeah I move we approve the stien nomination of sender tiom Burns RTI coordinator and issue a stien contract for the 2023 24 school year okay I have an amended motion by School Board member Truman do I have a second I'll second School Board member Argie all right I didn't catch it either that's okay um is there any further discussion or Amendment all right moving on to roll call vote School Board member Archie yes School Board member Richards yes I vote Yes School Board member Lil Fortune yes School Board member Gail yes School Board member Truman yes School Board member Johnston yes motion passes 70 all right now we can move on to I believe Item B
014which is resignations there is a memo in your packet this evening for resignations um do I have a motion School Board member Truman I move we accept the resignation of Lucy mudford bcba effective immediately second I have a motion by School Board member Truman seconded by School Board member Johnston any discussion all right see there's no one seeking recognition roll call vote School Board member Archie yes School Board member Richards yes I vote Yes School Board member L Fortune yes School Board member Gail yes School Board member Truman yes School Board member John yes motion passes 70 all right moving on to item C this evening um which is under number 12 school construction presentation and updates uh superintendent Ray and I believe o um Oak Point okay so um we had planned a couple
015of months ago uh to to invite oako here to the meeting to give us a update of everything that is happening new construction uh We've made a lot of project uh progress in the last couple of months even though it seems like we're not moving forward because one of the things that Rob will talk to you about is traffic permit traffic permit traffic permit um but they're here tonight to uh show us the public and the board some of the recent designs and update us on the pro project so I'll turn it over to rob from oo thank you Jeremy so um that that sums it up we're going to just talk to you about where we've been and where we're going and and I'll talk to you a little bit about about what we've
016been doing Jonah deers will talk more about the uh technical pieces of of traffic movement permits and all the other things we've been working on and uh Sarah will talk about the the floor plans we've been working on and and and Norm will talk about whatever he wants to whatever he wants to um and we'll try to keep to the three minutes that you offered to the public before uh so as you know it's the the CLA site that was that was chosen um was pretty much the only only site that that that worked um in in Sako and U it's turned out to be a very very nice site but it's said a lot of traffic um considerations we've had to deal with um being near an on Route One thank you so uh
017this is this is the site with the layout um the the main way in is is um off off the um off of the industrial park but the buses will be coming in uh from from Route One if you look carefully there's a teacher staff parking up on the North End and the parking for for uh parents is is down on the on the south end and there's plenty of queuing space in case there's um more parents that should be dropping kids off or dropping kids off instead of the buses the buses will go into the into the upper upper uh loop lot the building on the right hand side is the elementary school uh one through five twostory building on the left is the uh primary school pekk and they have a good close
018proximity between the between the two and um the other piece of the the design is that the classroom wings are on the east west axis for for both schools so we can control the day light so you don't have glare in the classrooms and you can um bring natural light into the classrooms that's just a blow up of the of the same thing one other thing that I just want to mention um we're still working on the exterior um um design of both the playground areas we're looking at having two playground areas within this school um Elementary play one which is in this lower right hand section here and then kind of off the page up here is Elementary playground two so our landscape architect Allison is working on the layout with that we're going
019to be having a meeting in September um with a group to discuss that playground space and then also some of these internal spaces within the building that you can see here on the elementary school there's an internal course Courtyard right here and on the primary school we have a courtyard that's um closed on one end with a gate but open to the classroom spaces here and then on this side here and there's also a courtyard space that comes in between the two buildings um and a primary playground over here so lots of exterior um spaces that are still um going to be further designed and developed but just wanted to point those out as well so this is a floor plan of the Elementary School um this is the first floor as Rob said this
020is a a 1 through five building um as you come in the building right here is the main entrance way we have a secure entry um the front part here the vestibule is for students to come in and then above it there's a visitor vestibule that's separated so that um visitors can come in check in with the main office be secure in that vestibule and then be allowed in once they've been um vetted they can comes directly into the office um if you look at the color coding everything that's in Orange is an administrative space so this here on the main floor is the admin Wing um and then we have the nurse on the other side the gray area space here we have a large Gathering Lobby space um that is large enough for
021the number of children that will be coming in here and it also provides a a grand stare in the center here that allows the students to be able to split off and go in different directions to go to their um respective classroom Wings on the lower half in the yellow um everything in yellow is an Allied Arts so here we have um a block that can be shut off after hours for after school um for the rec department but this houses art music and the gymnasiums the state has allowed us to have um a gymnasium that's a size sized properly for an elementary school um and there's a proposal for some local space to make it a middle school size gym so that's what that hatch is right there um the additional space to make
022it a middle school size Court um and then we have another space that the state is giving us here which is a multi-purpose room which allows that to be um a space more for you primary use and and things like that but it opens um up with a door that can also be used by for a stage as well so very flexible U as we go down the center spine of the building mostly this whole rectangular Block in the front um is areas that are um Allied Arts the cafeteria things like that and then the back of the building is where the classroom wings are so really a lot of uh safety points to be able to close off those wings um and the rest of the building and um and have different parts locked
023off for different types of events that may happen after evening um we have two entrances into this building one is the one that I just mentioned the secondary one is up here at the top and that's where the bus students will come in it'll be a space that is um that is that has staff out there having the children come so it is a a man space during bus um drop off times um as you come down the wings the one on the upper part this is the 3 through five wing and then on the other side we have the one through um two wi and then we have a connector that goes in between all of the classroom wings are twostory and then the connector piece um over to the right hand side is
024um is single story so here you can see the second floor this is um 345 up here second grade up here anything in green is um special Edge so we have that filtered throughout the whole building and spread out um we have small group rooms that are spread out we have breakout spaces we have uh an outdoor a proposed Outdoor Classroom space here on the roof for students to go out with their teachers for class outside um and we also have other supports spaces the other thing that you can see with the orange we do have administrative spaces sprinkled throughout the whole building as well so that is very um well um monitored throughout the building and not just having all of the all of the administrative staff in the in the main office here's
025a typical blow up of a classroom area so you can see um with the Furnishings we do have on this Center classroom here a movable wall that opens up so so that we have um kind of a a space here that can be used um for a multitude of different things if um if the numbers work out we can open that up and and other students can come into that space and use it the little green spaces are small group breakout rooms um we have some some chill spaces things like that staff work rooms on every floor and bathrooms here's a conceptual elevation of the building uh we're proposing looking at materials such as um ground face block possibly some brick um Nisha which is a woodl look product U and really trying to break
026down the massing of the building it's a large building so if you look at the elevations we're trying to look at taking objects like say this run right here is the gym so how do we break down the visual of the of the building and and make it look like smaller um parts of the building so it's not repetitive or overwhelming um all of the spaces that are in the building we're trying to get natural light to any space um that a student and a staff member will be working in here's the front entrance on the lower part um right here is that main entrance that I said is the parent drop off one with the secure entry and then this door over to the side is the the bus entry and we also have
027a patio space it's going to be on this left-hand space here so that we have outdoor dining as well um and we're still in discussions with the state on how far they'll allow us to take that here's some 3D renderings again conceptual um we're still working on the design for this we're trying to bring in colors of the you know Sako blue um and natural tones into the space because it is going to be a wooded um a wooden environment so we're trying to bring that biophilic feeling into the outside of the building and the inside as well we are looking at um having a the two buildings the primary and the elementary school will have a different look to them but we're trying to have them complement one one another the elementary will be
028um more of a smaller scale building will feel more like a homelike environment for small children it'll be a nicer transition for them um coming from a home environment to a building that's a little bit more of like a a home kind of a look and then going to the larger elementary school so um this view on the top is looking sort of from the Bus drop off which is here sorry um the middle one is a view from the parent drop off so you have a really good view of where the main entry is and then connectivity over to the primary school and this is the lower is an image from the looking from one of the playground spaces back at the school the second floor floor plan that we have today is the
029primary school set up similarly we have a center made main entrance with a secure Lobby and all of the admin the front um in this school we broke down into smaller units for the students because they are so young and um can be overwhelmed by size so we have four wings that happen in each of these breaking them down into small groups of six and five classrooms and then again supported by special ed nearby um and then the yellow is all of the um Allied Arts so very um compact floor plan we on both of them and I didn't mention this on the um on the elementary school we do have areas for future expansion if that ever has to happen um we do have areas here for the outdoor Courtyards that can be fed
030out by either this Center spine here or from each of the classroom wings um so each of them is their own little kind of community on each side it will be fenced for security but we'll still have connectivity um to that Center Courtyard that connects to the elementary school one of the things that we have in this building um there's a little kind of stage Courtyard space here as well with a little stage and a multi-purpose space so there can be some small presentations that happen here as well here's again an enlarged plan of what that would look like with the furniture um each of the Wings has this open um Allied Arts area that can be used for Library um and then one can be set up for um um um stem projects and
031things like that but a very flexible space that's open so as you come down the hallways there'll be a lot of natural light flooding into this entire space for the children here are again some conceptual elevations of that building so as you can see a much shorter building this is only single story we have uh a pitched roof on this building to make it seem more of residential we're doing some clar stories up above to bring more natural light into the center of the building and then also some um light towers that are coming in as you can see these circular pieces that will bring more natural light down into the center of the building and here's some perspectives of that of that space the middle one is that front entry as you're coming around
032the corner of the parent drop off and the top one is looking from the um the bus entry so the bus entry will come in a separate entrance as well and you're also looking into the back of the um multi-purpose cafeteria on that backhand space and the lower is from the back of the building and that's what we have is are there any questions that anyone has about the buildings or the plans at all Yes uh and maybe we're not here yet but um does the the positioning of the buildings lend itself to solar on the rooftop yes we are looking at the orientation for best sun exposure so that is and also having enough support on the roof to support um photovoltaic so that is part of the the design as well not necessarily
033the panels themselves but the roof load and the orientation to house them anybody else good so just just very very quickly um we are planning on solar um the East West orientation is really good for daylighting in schools but it's also really good for the PV arrays that we be able to put on the on the roofs um and we're planning on using geothermal for the school itself and we found a a source of of of federal funding for that because the state typically doesn't pay the additional the additional cost so we're working on that and um so we're trying to have it so it'll fit really well into the site and and meet our energy needs and and be a great place for the kids so um but again it's very conceptual um Jeremy
034hasn't even seen the circle circular parts that that we we stuck in the the middle of the element the primary school uh but it it's all very conceptual we've been spending an awful lot of time on on uh on site permitting and in particular the uh the um the traffic so that J to talk about that just for the minute I don't want to it it can be very um lengthy and and and rather boring but we're trying to get we're trying to get through that whole process with the state with doot and with the and doe U we actually have a meeting with them collectively which is never I've never seen that done but that's going to be done next week with the dep of education and the Department of Transportation trying to work
035out different ways to do things it's not just for our project but for school projects in general that was just announced today so we're working very hard at that and we we just want to make sure that you didn't think we were forgetting the school we need to work on uh I think the Sarah and norm and and the rest of our staff has work very closely with Megan and the staff here in in in Sako but we need do an awful lot of work um moving forward this fall um and uh um the elevations still need enough to work it's it's pretty much just vanilla right now um we're starting to add some color and add some materials but uh we're really not to that point but I just also didn't want it to
036just look like a a pure massing model so that's where we are did you do you have any questions about the the traffic permits Jeremy or do you want to talk about that at all or have we talked long enough well I think it I think it would be great to touch on that just because we know that that's the piece that stops us from going to the State Board is until we have that permit right uh authorized by the dot that's what is between us and the State Board site approval right yeah we we've all been working very hard Jeremy and mega been working with us too and it's been very very um it's been the most timec consuming uh site permitting project that we've had ever U but it's mostly because of the
037criteria that the do has been um requesting or or demanding of of the project but if if do asks for it then the state pays for it if Sako pay asks for it then Sako gets to pay for it but right now it's the department Department of Transportation is requiring a lot of a lot of things happening on and near the site is that enough if you want some more detail I think just if there's any questions about that permitting process or where we're at um I certainly can't speak to it all because it's above my head but that's what Jan is here for school board member Gail I think you may have a question I was just going to ask could could you maybe just highlight maybe two or three of the the biggest
038items and then the kind of cost implications if it's the state versus us or like what kind of elaborate maybe just a little bit on High level sure yeah so first off as an update on where we are there's kind of two parts to this the first part is identifying the offsite improvements and putting together a report Bo it's called the traffic movement perment application that's been submitted to the dot and is being reviewed Part B is fig is making sure that we capture what those offsite improvements are going to be and include them in the project budget as we move forward um the the the offset improvements have been that have been identified kind of fall into three categories you've got pedestrian improvements offsite offside improvements that are going to need to happen prior
039to construction and then additional study after the after the building is completed because the traffic especially on this project everything's so Dynamic and there's so many other unrelated items that all kind of play together so the do will work really closely with us and our traffic engineer to help get through some of this but the biggest offsite Improvement right now that we're looking at that is um that we're working real closely on is the intersection of rout one and milbrook Road and making sure that the intersection can accommodate the changes in the way traffic's flowing through there I don't have anything real specific right now about what's going to happen at that intersection because we're still working on it with the traffic engineer and the dot but that's the biggest challenge right now um it's
040also worth noting this stage in the game what we're trying to do is understand what the cost is going to be not necessarily flush out the final design and every have every eye dotted and every teac C across but make sure that we know how much it's going to cost and we can carry that forward in the project budget any further questions just as it relates to and this may be another we're not quite there yet but as it relates to the diagrams that were shared I know we've done some preliminary um like large format prints that we've put around um just to kind of get some you know Concepts out into uh you know the space here the hall and a couple of schools are we planning to do something similar with these or
041is it just too early for that type of thing yeah I think I think it's too early what I like to try to do is is when school gets back back in session which seems like tomorrow um is is start talking to the public a little bit more and uh the the work that's been done has been has not been in a vacuum we've done an awful lot of really good work doing the floor plans and and taking the information that we got from the public forums last year and trying to incorporate that as much as we can into the school but I want to get some reaction from from uh the directly from the teachers and Sarah's scheduling things with Meg as far as getting together with the teachers so very soon I think
042we can start doing least the floor plans again because they're they're they're in really good shape and the state is um has been very receptive to the to the to the floor plans we have a good breakdown on on the elementary school what the what the state will support and the additional things that that um the Sako is is requested um that will be broken down and and give you some better costing on on that the primary school the pkk is is totally locally funded so um that's another thing we we'll be looking at but I think the uh I really can't wait till the staff gets to see where we are when when they get back and and uh get to help out after after they get settled in yes we'll a little bit
043too early but not by much any further questions for Oak Point all right thank you very much for presentation all right moving on to item 12 letter D student enrollment projections superintendent Ray oh I'm sorry there was one more I'm just closing this oh you're closing it up sorry sorry about that that's okay superintendent Ray so sorry continue so just at this point in time of where we are on August uh 9th just up updating you on class sizes enrollment projections uh you'll see a piece that has added to the agenda about our ml population and where we think that we will be numbers-wise um based off where we were last year we're up about 35 students from the close of the school year sometimes that can be a little bit difficult in the fact
044that a lot of times you know the students who are coming but sometimes you don't know the students who are leaving but because the trigger to that piece is another school department asking for those records um on that in addition you also have um an an additional amount of students at prek that we're going to be able we're at 116 we're going to be at 128 this year that we'll be able to house in that program any questions for superintendent Ray all right thank you for the update moving on to item 12 letter e estimated year end balances superintendent rate NOP sorry um I do want to just clarify these are estimated year imbalances as there are still items that you can get in from say power supply companies or uh items like that by
045the end of the year and these are clearly una audited uh because that hasn't happened yet uh but when you look at total expenditures and the Surplus you're looking at uh we're estimating 550,000 remaining out of about a$ 48 million budget and then our revenues exceeded revenues by 263,000 a big piece of that being the 206,000 that we were able to apply for for the increase in ml students Midway through the year uh and they sent some additional Revenue out that way so as we look at a bottom line we're estimating around $813,000 um in remaining funds when you look at fund balance from fy22 to what we used for uh revenues in FY 23 we had 275,000 of that fund balance um put towards the budget this year we had 3 $1,000 plus another
046131,000 in capital projects we're estimating a fund balance over the last couple of years after paying back the million dollars that we owed the city at $1.3 million any questions for superintendent Ray all right moving on to item 12 letter F adult education shared director there is a memo in your packet superintendent Ray so as we look at uh currently Sako um shares an adult education director with Old Orchard Beach um and that has been something that's been in place prior to withdrawal um and Dave dery has been the adult education director of that um looking at Future budgets and programming that we have in place between the two communities started having a conversation with um John suy the superintendent in Old Orchard um and Old Orchard is the group rsu23 that holds the contract
047for the adult education director um in talking with Dave and da Dave dery who is the director we are proposing that there is a shared position of an adult education director between three communities of Sako Old Orchard and bitterford um one is that hoping to expand the offerings that are available to the public especially when you look at um some of the high interest areas for the public whether that be um from yoga to using more of the Vocational Center for say small engine or welding or Plumbing um one of the things that is um happened during the course of last year is in bford um because it's a much it's a larger adult education piece we wound up picking up because of the history with uh some of the elll uh speaking adults we
048picked up all the programming for uh the new neighbors in the hotel room because it was just a natural fit and so looking at how our communities interact that way how we use buildings um we are putting forward this option as a one-year piece to see if there is some future possibilities in Greater programming savings uh obviously it does bring a savings um to all three communities which is highlighted um in the packet that this would be a $26,000 savings um for Sako taxpayers questions for superintendent Ray um School Board member Johnston actually I think he answered most of my questions I was going to move the make the motion oh well then by all but if there are questions I want to stop that thought I'd ask first anybody all right I would say
049go thank you I move we approve the cost sharing agreement for the director of adult education between Sako Old Orchard Beach and bord adult education for one year from August 14th 2023 to June 30th 2024 second I have a motion by School Board member Johnson with a second by School Board member Archie if I heard correctly okay any discussion here Schoolboard member Johnston thank you um I think that um the information that superintendent Ry has supplied us with shows that it is a good idea from a financial standpoint but I would like to speak on behalf of Dave derky as having been an excellent director for a number of years for Saka old orer beach um and I think he would be very confident to take this on as additional um he's very highly motivated
050uh in my experience because I have known him for a while in the capacity that he's been serving um as director in Sako older Beach and I think he's highly motiv ated he's always looking for the newest the the best practices um does a lot of research and I think he'd be extremely confident to take this on so I just wanted to express that any further discussion all right see there's no further discussion being brought up moving on to roll call vote School Board member Archie yes School Board member Richards yes I vote Yes School Board member Le Fortune yes School Board member Gail yes Schoolboard member Truman yes School Board member Johnston yes motion passes 70 moving on to item G on our agenda it is first reading of policies we have policy gbi
051staff gifts and solicitations policy G CF professional staff hiring um policy gcga substitute teachers policy GDA support staff positions policy gdf support staff employment policy GCA policy GC policy GP earned paid leave policy GB p-r earned paid leave procedure policy gcsa employe use of school issued computers devices and the internet policy G CS a-r employee computer and internet rules um do I have a motion School Board member Johnston I move we approve the first reading of policies gbi GCF um sorry gcga GDA gdf GCA which I just like to mention is supervision and evaluation of professional staff and GC OC evaluation of administrative staff uh G GBP GBP dasr gcsa GCS a-r second I have a motion by School Board member Johnston with a second from school board member Truman um any discussion on these
052policies seeing that no one is seeking um further discussion roll call vote School Board member Archie yes School Board member Richards yes I vote Yes myself School Board member L Fortune yes Schoolboard member Gail yes Schoolboard member Truman yes School Board member Johnston yes motion passes 70 moving on this EA evening to item H second readings of policies um the policies are gab job descriptions gbb staff involvement in decision making policy gbg bloodborne pathogens policy GB g-r bloodborne path pathogens exposure control plan policy gcsb employee use of social media and to strike GBF employee work related injuries School Board member Johnston I move we approve the second reading of policies gab gbb gbg GB g-r and G csb and strike policy GBF second I have a motion by School Board member Johnston with a second
053from school board member Truman any further discussion all right moving on to roll call vote School Board member Archie yes School Board member Richards yes I vote Yes School Board member L Fortune yes School Board member Gail yes School Board member Truman yes yes School Board member Johnston yes motion passes 70 all right moving on to item 13 this evening other information I did not have any other yes go ahead uh there was an adjustment to the agenda oh yes I stand corrected there was an adjustment to the agenda I apologize going back to item 12 letter I multilingual and homeless student enrollment update superintendent Ray okay um um you received a memo in the packet from um Meg Parker it was a copy to me of just basically looking at our historical student demographics
054and then estimate estimates for the upcoming school year uh and as you can see in the fall of last year um we had 164 students ml students that were on our October 1 count and now our projection is 215 students uh in that population again I do caution that sometimes we know who's coming but don't always know who has left yet um and with that piece uh just looking at some of the things that we're engaged in um from cultural responsive teaching um optional book club um looking at expanding the talking points um messaging service to all Sako families which is a vital tool we use um but the big piece would be the expanding staff uh we currently have a teacher at burn school that's 08 that we would like to move to full-time
055and then adding an additional U multilingual teacher to address the prek 2 student enrollment uh we feel that that's necessary and when you think about those pieces also remember that there was the additional subsidy that came in that we were able to apply for for when you have a population growth of greater than 10% in this area which it appears at this point in time we will again um so I should be able to recapture some of those funds to fund those positions any questions for superintendent Ray School Board member Gil guess just a question on the homeless student totals um and kind of what what are your thoughts on why those have grown so much over the past two years well the the first one on the homeless student is that remember that all
056students who are at the hotel are also classified as homeless in that scenar so that's that's the big jump is that the students that are there um they're also an ml student in a new neighbor but that's also a class classified as homeless status because of their their pathway into the country I think the other piece is that you see um a lot of more families are needing the option to double up and so that would definitely um put one family into a homeless category we have a lot of um students who during the school year kind of we have some hotels that open their doors to winter rentals that puts people into that category and then I think just generally looking around at our climate for housing costs people are struggling uh and so
057we see that reflected in our students and the families that we serve um and it's a it's a major challenge any other questions for superintendent Ray superintendent Ray School Board member Archie do we have a more accurate number as to how many students are not part of the um Hotel I'm just curious if there is an upping Trend with as a Sako residents so what I can tell you is that there is the hotel piece but just the the other piece that in both communities that that I'm working in is there is a general upward Trend in ml residents moving into some of the vacancies in town um you know I'm a a 100 plus over there just in one year's time as well um and so I do think that you are seeing some
058families who have come through way of the hotel being able to settle and find some um living situations here that um allows them to stay I think that you also look at while we very much are concerned about what a price of an apartment is uh to rent in Sako it still is cheaper than Portland and so you have some of that migration out of Portland South Portland and you have an ability that we have public transportation into Portland so we are a community that you know can serve the public transportation back into Portland area we're also close to a hospital and so you have some of those service center pieces that would make our uh Community enticing School Board member Gil also just on the the multilingual staff to student ratio what is the
059is there like a preferred ratio for that what's best practice for that so the state does not have a preferred ratio ideally is you're that 1 to 30 to 35 range um and again some of the challenges that you have is finding certified staff is one of those luckily the doe um announced some places where we can get emergency certificates uh this being one of those um but I do think that you know as I cautioned uh the board in bitterford tonight and the board here i' caution tonight is that while that number number is here today remember that last fall when when projections of how many students were going to come versus what it really turned out to be is quite different the other piece that doesn't necessarily go into this is level too
060the level of English that the student has is very different if we have a student who's uh level four on the weda and is more on monitor status they still count as in our student counts versus a newcomer who has limited did or no English um the piece where we're really seeing and this is again both communities these younger students at that prek-k population is where we're seeing a major growth I think that even with these additions um you may may hear from us again in the fall once things shake out a little bit superintendent R yeah I I appreciate your answer um I was actually referring to the homeless student population um do we have an accurate number of the homeless number aside from the hotel students no um because what can be very
061difficult as I said about the homeless the true homeless population is that one you have people that don't necessarily inform you of living situation you know sometimes that's information people don't want to share share much of that um is a double up situation um but it's not uncommon for us to see especially in the early parts of the school year people who may be living in some of the campgrounds until they move into their winter rental and sometimes that winter rental can be in a different Community but once you have received homeless status that is a 12 month status that stays with you um and many times um you know families will use that and will work the transportation out of you know if you're coming from you know you may be laying your head
062in buckton but you're attending school in Sako and we will work with both School departments on the transportation because they typically have the same thing happening in their Community um but I think when you look at the homeless number of students and you know we know that 100 we didn't get 116 students just from the hotel last year either that was that was more in the 70 range there is a general uptick in all communities in southern main of homelessness um and I think that is what's hard from the school department side is we want to provide transportation and food and all those pieces but it's not necessarily our wheelous either to also be a full so Social Service Agency in some of those pieces now what's very interesting this year is that legislature passed
063a bill in the budget that and again I I I'm worried that it's not enough money but they've allocated toward school districts $750 per homeless student that will be used by the school department and uh we haven't received the guidance on how we get the money expend the money to support things that are not necessarily textbooks and school supplies but things like food vouchers clothing emergency shelter because at the end of the day we can sometimes have somebody show up on 3 o'clock on Friday afternoon and say hey we're here and we want to register in school but they haven't made it to General assistant yet or sometimes our principles have information about families that we need to act immediately and so whether that's either through grants fundraising efforts or hopefully now this stream um
064of State dollars where we can provide some of that um it's U definitely a challenge that is much bigger than just the school department this is a community-based piece at the same time when you read the articles about the availability of affordable housing that's definitely a polic decision that needs to happen above the school committee because we don't have enough places for people who live that's affordable or I guess I would say that's my point of view any further questions for superintendent R and and I I just want to say I don't I don't think this topic is over either and that we'll probably be updating very quickly into the school year all right any other questions last call all right now we can move on to item 13 other information I didn't have any
065oh stand corre I just have have one piece that I forgot to mention during my superintendent report um last last year or even the year before a couple of Staff members at Burns Holly being one of those uh wrote a grant for an outdoor classroom uh and if you get an opportunity to drive by burn school that is almost done minus some paint and some trim we owe a big thank you to Jim godbout and the Rotary Club for taking that project on and really just like stepping up to make sure that it's done so that's a uh it started with something that was going to be purchased and I I knew that if we showed that to Jim Jim would have different thoughts about the longevity of something something and uh like always Jim
066comes through to help out our um students in our community and uh be a good addition at Burn School looks really good can I ask what is um what will we do with it once we move to the new buildings I'm hopeful that we'll have some space at the new building and that we'll be able to stay there as well or it oh okay I'm hoping it will be able to stay there yeah um because it's a pretty permanent structure now um I imagine I was thinking there's probably a good level of concrete in there yeah again uh you know when you ask Jim to do something Jim always makes sure it's going to last and collaborating with Ryan Sommer and um parks and Rex I think it definitely has a place in this area
067of town uh even as a shaded spot to go have a picnic with your family in the summertime um it's a nice addition School Board member Gil I just put in a plug on one other item um it was last week or two weeks ago um at the National Night Out event which was terrific um in that event I was wondering maybe for next year given the timing of that and potentially a school construction um vote if we as a school department would have a booth there um it was just a fantastic event a lot of folks a lot of families think it'd be a good recruitment event I know the soo police were recruiting obviously it's their event but uh if maybe we could partner with them for next year I think that'd be
068a great event for us certainly thank you can I add one thing yep go ahead uh I just want to I've been asked to put a little plug out there for the pto's that now is a good time to join PTO for your schools uh you know collecting snacks and Diving out uh clink bags and that sort of thing for fundraising and um to reach out all right any other other information all right we are moving on to item 14 executive session there is no executive session scheduled for this evening leaving us to item 15 which is adjournment do I have a motion some motion I have a motion by School Board member La Fortune second seconded by School Board member Truman I'm assuming we don't need discussion on that this evening so moving on
069to roll call vote School Board member Archie yes School Board member Richards yes I vote Yes School Board member Le Fortune yes School Board member G yes School Board member Truman yes School Board member Johnston yes motion passes 70 to adjourn have a great evening and thank you so much