001e good evening my name is Jennifer Preble and I am the s school board chair I'm calling this meeting to order at 5:00 pm on this Wednesday October 25th of 2023 um please note that school board members Richards and Gail are on their way into our meeting but will be tardy due to traffic um if you would kindly join me for the Pledge of Allegiance I pledge allegiance to the flag all right we are moving on to item three which is approval of school board meeting minutes dat October 11th 2023 um do I have a motion CH oh School Board member La Fortune I move we approve the school board meeting minutes dated October 25th 2023 second I have a motion by Schoolboard member of L Fortune with a second by School Board member Truman
002do we have any discussion regarding the meeting minutes all right seeing that no one is seeking recognition for discussion I will call a roll call vote School Board member Archie yes I vote Yes Schoolboard member La Fortune yes School Board member Truman yes School Board member Johnston yes all right motion passes to Z all right moving on to item four this evening adjustments to the agenda I did not see any noted unless there's any we should add all right moving on to item five correspondence um I did not receive any correspondence did any other board members receive correspondence this evening seeing that none has been noted we will move on to item six which is public session please come before the board and state your name and address for the record you have three minutes
003to speak and thank you we look forward to hearing from you seeing that no one is coming forward for public session and no one has signed up for it we will move on to item seven which is superintendent report superintendent Ray if you could take us away sure have a good uh good afternoon well evening uh thank you for coming tonight uh it's good to see you all um couple of just quick items to update is uh last week we were able to have a great barbecue for the transportation staff uh Sarah was able to make it that day uh and we had Sunshine so that was even better um but is a great way to recognize that staff uh for their hard work uh during Transportation staff Appreciation Week um one of the things
004that Dave derky in adult education is currently working on is he's working on uh starting up a CDL training class um which would be uh ideal for us uh in the three communities uh so that's something that we're really hoping um that we're going to be able to move forward with uh we've been working hard on October 1 enrollments uh Stacy's on a fantastic job uh working on those and we will update the enrollments during new business Thursday and Friday of this week will be the main School Board Association conference uh in Augustus so we'll be there the next couple of days listening to all of things that are um kind of relevant to school committees uh new laws all of those pieces uh is typically a very good conference um if you're a parent
005out there and you're listening and you haven't signed up for parent teacher conferences yet please do so those will be over the next couple of weeks so please contact your teacher to make sure that you set up a time on Monday night uh we were able to have another job fair uh and just you know every batch of six to eight candidates is extremely helpful for us um and then finally uh working with principal Susi at the middle school and Gary um our facilities director we are hoping to have our new scoreboard and bleachers installed by the end of this month um just as we coordinate shipping classes uh Thanksgiving week and trying to make it as minimal of an impact as possible during the middle of the year for an installation uh we're excited
006that that will be done um hopefully by November 1st that's our goal thank you all right any questions from the board for superintendent Ray all right thank you for the update moving on to item eight chair's report I have no major reports to report this evening as chair so we can move right on to item nine staff reports and I believe we have a lovely presentation by the resiliency coordinators so I'd like to welcome this evening our resiliency coordinators have you as you know this position has been in place for over two school years now and we thought it appropriate to share with the board some of the success a small snippet of some of the work that's been done the curriculum committee this week had the opportunity to hear a much longer version of
007this presentation so I certainly encourage you to go to the uh minutes and agenda of that meeting if you'd like to view a more extended presentation and I'd uh like to to open the floor to our resiliency coordinators to dive in a little bit more I guess I'm doing this okay so I'm Allison dardan the resiliency coordinator at Fairfield School hi I'm Adel Lawler I'm the resiliency coordinator at Young School I'm Suzanne Ray I'm the resiliency coordinator at burn school I'm Christy Boe I'm the resiliency coordinator at Sako middle school so our goal as resiliency coordinators is to help facilitate Sako school's transition to adopting embracing and implementing a trauma responsive approach across settings through collaboration with staff students families and the community with the understanding that teaching through a trauma informed lens benefits all
008students builds resilience and increases their capacity to learn grow and Thrive so we all know that trauma is real and prevalent and that it likely affects far more students families and staff members than we realize we also know that trauma informed practi practices benefit all students and staff whether they experienced trauma or not this approach is relationship based whole child focused and Community Center so one of the things we came across um in looking at our presentation was this handout if you will um that sort of helps us to put things in perspective when we're dealing with students and working with students in the classroom and we talked about posting them in our buildings as well but just a moment to um give to this here when students are out of control or defiant or
009disrespectful or oppositional or disruptive what they really might be communicating with us is the landlord kicked us out of our home we don't have a place to stay no one likes me at school I don't even know if my teacher does either we don't have much food at home and I'm really tired and hungry I don't understand this lesson people are going to think I'm dumb my dad was deported and I really miss him my grandma's sick I'm worried she's going to die soon I couldn't sleep last night because my parents were fighting I'm living in a foster family and I don't know when I'll see my mom again and one of the things we talked about earlier this week is all of these things are very real for us and as resiliency coordinators these
010are things that we are actually encountering in our schools so we incorporate this knowledge into our work with staff and with students to really take on that trauma Focus lens all right so a little bit about our role so here's a kind of overview of our role as resiliency coordinators and I think it's really important to note that everything that we're doing is in collaboration um with other staff and with families and with the students um so we kind of broke it down that way and we are are um you know working very closely with Administration with the school counselors and with the social workers as well so with students we're often doing a lot with relationship building I'd say that's our primary focus and a lot of times because we connect families to resources
011we might be a first step in student supports and interventions and then as things go on we might see a need to um connect students to mental health clins to our school counselors social workers and expand their repertoire of support there um we also work a lot with students with attendance interventions and at the upper grade levels there might be a lot of um attendance plans where we're really working to incentivize students to be at a school and help reduce chronic absenteeism and at the younger grades you'll see that might be closer with families as well at the younger grade levels we have a lot of involvement in the response to intervention um intervention strategies and Data Tracking and for the um older grades a lot of that is um more attendance focused um we're
012also verily involved in the student support meetings that happen weekly with our Administration social emotional learning teams and uh administrators and with families we're doing a lot of that work around connecting to resources and to outside Services supporting with a lot of basic needs we have some great um collaboration with the community to have food pantry set up clothing needs things like that um and also to help facilitate staff with Outreach to families as well and helping them to um develop some strategies to connect with families lots of intervent uh attendance interventions sometimes that even involves Transportation helping to pick up kids in the morning and make sure they're at school so we can reduce that chronic absenteeism home visits and we've had some fantastic opportunities to collaborate with PTO partic particularly through the somay
013program and with staff we're supporting them to really integrate those trauma responsive um practices into their classrooms and makeal be a embedded part of their school day whether it's through transitions or within the activities in their classrooms to help students be more available for Learning and a lot of this is done through modeling and coaching and tier one intervention strategies we also provide professional developmental development opportunities support staff Wellness in a variety of ways so that they can be at their best to teach their students and offer extra support and really fill in wherever is needed to continue to help support that staff and student wellness there's many initiatives that we're involved in you'll hear a little bit more about the somedays program soon we do interactive stories which are a great way to get
014kids involved in their um social emotional development if we had more time we'd talk more about that and um we collaborate with school counselors um around classroom lessons small groups we might offer mindfulness yoga the older grades advisory curriculum and lots and lots of Community Partnerships and to sum it up um there's a quote from the Harvard University um Center on the developing child and the single most common factor for children who develop resilience is at least one stable and committed relationship with a supportive parent caregiver or other adult and that's what we'd say at our very core our role is to make sure that every child has at least one quality relationship with an adult at school all right uh another part of our job is to really work through our someday project which
015is this now we're in our third year at the K to 5 level and the second year um working through at the middle school so um for anybody that doesn't know our someday project students are asked to select something they would like to see happen at school and it could be fun anything meaningful to them that a wish an idea or an experience and we work together with the teachers and staff to make sure that that happens for the student um the someday project gives the students that voice and choice and that empowerment relationship building and trust that it's going to happen the increased engagement at school we've had students that maybe attendance hasn't always always been great and they're like hey I need to get in my my classmat someday is happening or maybe
016it's going to be my someday um and really just a sense of making school a little more fun and engaging for these kids um we've been able to collaborate across schools and with Community Partners we've had students at the middle school come down and teach some of our younger students we've had a lot of community businesses and partners that have donated time monetary donations um and support to help make some days happen and anytime we reach out and ask for help people are always so willing to do that uh it's been great for community service projects for some of the older students also at TA um and just staff and student wellness in general some of the Su dayss that have happened like one in particular I can recall a couple years ago at CK
017Burns there was a student that wanted salad options at lunch and the cafeteria staff was amazing and they're like yeah we can do that and then they said I really like this idea and now at CK Burns we have salads offered every day to students and it came from a someday which is a pretty cool thing so that voice and empowerment that one student made that difference for everybody and it's been a lasting effect now um so as resiliency coordinators we really want to thank all of the Community Partners that have helped to make this project as successful as it's been um you can see some of the pictures up here where we've had the fire department come there's a little guy up there that wanted to have a lemonade stand and serve lemonade to
018all the kids at um at Young School lots of families coming in students wanting to um introduce their pets to their class so we've had some cats visit and dogs and bunnies and who knows what else um but also we've uh worked with like the animal Refuge league and had uh a snake come and visit and they taught the class about snakes and then everybody got to to see that so collaborating with so many different um Community Partners has been awesome so um I think the next was we just want to say thank you and if there's any questions for us we're happy to answer them any questions from the board for our resiliency coordinators or comments School Board member Johnston M are not questions but just comments that um the curriculum committee got to
019hear a more elaborate version of this um a couple days ago Sarah and I were there and I found it to be really enlightening because we know the concept of what you know they do but I think it's it's been really good um for us and for the board the rest of the board to actually hear the explanations of this clearly it's an important and I'm going to cry now because I told them the other day I cry easily but this is really important stuff that they're doing and I think it's making a huge difference thank you guys Schoolboard member Truman just so you don't feel alone we both cried at the curriculum committee meeting the other day um I just want to kind of echo what uh School Board member Johnson said that you
020know I'm really thankful that this program was started a couple years ago and I think that the work that they're doing and supporting the schools with uh is really important and um I think it's making a huge difference in a lot of kids lives and I from my own perspective like my kids are so jazzz about their some days and my youngest one had his the other day Pokemon is life and uh I want to apologize to April for my nine-year-olds uh someday whenever that comes up it looks like a dooer so um but yes I think and I I'm happy that you guys are doing it at the middle school too because I think that they are you know they're still kids and they still need their time outside and their socializations and their
021way of connecting with their with their classmates and teachers and community and I really like um the other part that I really uh liked was seeing all the different Community businesses and um organizations that have helped make these really stand out for kids so um kudos to the community for helping and you guys are doing a great job any other comments for the resiliency coordinators or questions oh School Board member Johnston just just one more comment I think that I felt it was very important for the board to hear this information but I really hope that the parents and the citizens are getting uh look at this as well which is why I thought it was great to bring it here as well so that um hopefully parents and citizens in general who might be
022watching this tonight um or maybe hear about it from a friend or a neighbor will have a better idea of what is actually being done in the beneficial way for kids all right I'm going to chime in last because that's usually I like to have the West word occasionally um I want to thank you for all that you do coming from a social work background that I have I appreciate every single time you help a kid or a family finding resources is incredibly difficult and I have a understanding of that so I just want to say thank you for all that you do and thank you for helping the kids and my kids are also super jazzed about Sun the suay too so that's a great thing and I'm sorry if Duncan does karaoke ahead
023of time so thank you very much for all that you do you're very much appreciated okay moving on to item 10 board subcommittee meeting minutes policy and Personnel committee meeting minutes our next meeting is November 8th at 2023 at 5:30 p.m. um we have a finance and infrastructure committee meeting our next meeting will be November 1st 23rd sorry November 1st of 2023 at 4:30 p.m. and that will be at the 90 Beach Street location is that correct all right curriculum and committee will be meeting October 23rd um which did occur a few days ago at 4:30 I believe that was Monday if I'm correct all right and um we just had that wonderful update um any questions regarding board subcommittee meetings or minutes just yep School Board member Truman uh just wanted to mention that
024the next curriculum committee meeting is November 27th November 27th is the next curriculum thank you at 4:30 at 4:30 yeah all right perfect thank you so much for that update Schoolboard member Truman any other comments questions concerns all right we will move on to Old business I did not see any old business listed um so we can move on to item 12 new business there is a memo under letter A for new hires and I believe there may be a motion that is required all right um do I have a motion oh School Board member lefor Fortune I move we approve the nomination of yera Pendleton ml teacher at suak middle school and increase her from point8 to full-time effective immediately second I have a motion by School Board member of Le Fortune seconded by
025School Board member Truman do we have any discussion regarding the motion on the floor seeing that there is no one seeking recognition I will have a roll call vote School Board member Archie yes School Board member Richards yes I vote Yes School Board member Le Fortune yes School Board member Gail yes welcome School Board member Truman yes School Board member Johnston yes motion passes 70 all right moving on to Item B under new business item 12 we have resignations I believe there is a motion that is required this evening for that school board member Truman I move we accept the resignation of Gretchen Hansen Sak Middle School teacher effective October 27th 2023 I have a motion by School Board member Truman do I have a second second second by School Board member Le Fortune if
026I heard correctly all right any discussion regarding resignations seeing no one is seeking recognition I'll have a roll call vote Schoolboard member Archie yes School Board member Richards yes I vote Yes School Board member Le Fortune yes School Board member Gail yes School Board member Truman yes Schoolboard member Johnston yes motion passes 70 all right moving on to item C under new business I I missed one so sorry yeah we have one more motion um I move re accept the resignation of Stacy Nest data manager effective December 31st 2023 I have a motion by Schoolboard member Truman do I have a second second oh I heard a second from Schoolboard member Le Fortune just a hair before Schoolboard member Johnston any discussion on the motion on the floor I just want to say thank you
027to um Miss nest for all of her work that she's done for the S schools over the years all right any other oh School Board member Johnston I would just like to say the same thing to reiterate what Sarah has said thank you very much Stacy all right seeing no more comments but thank you again we will move on to roll call vote School Board member Archie yes School Board member Richards yes I vote Yes School Board member Le Fortune yes School Board member Gail yes School Board member Truman yes School Board member Johnston yes motion passes 70 all right I think that is on now all the Motions so now we can move on to school construction update item C superintendent Ray okay since the last time we met the piece that has been
028done is that our um oako and the um Traffic Engineers have replied to all of the comments from the do and have U sent in sub mitts of what intersections would look like using the feedback uh from a meeting a couple of weeks ago so that is a big step hopefully everything will be accepted and from that point that is once we have that movement kind of permit go ahead then we will be approaching the State Board of Education um to get site approval any questions for super intendent Ray all right seeing no one is seeking recognition we can Madam chair oh I see corrected just a quick question in terms of the time frame superintendent Ray do you have sort of an idea on that or so I really don't Beth I mean I
029think it's work at their their rate we've been pushing pretty hard uh to make sure this happened because our goal is to hit the December 13th uh state board meeting um but that is a goal but it all dependent on that traffic um permit any other questions for superintendent Ray all right moving on to item D enrollment update um we have final October report superintendent r okay so in your packet is a memo about our student counts um and if you go to the the bottom of the page um that shows you a real comparison that's a snapshot from the system that we have to sign off on uh for the doe that really breaks down all of our enrollments and subsidies uh from each school it breaks down our economic status our special education
030counts our e counts um and what you can see if you look at the bottom of that top chart would be the percent change from a year uh the year before um want to draw your attention that currently we uh districtwide are plus 13 special ed students plus 29 students on our subsidy counts um and plus 46 El students uh and so that is all from October one so that doesn't mean that and that's compared October one to October run so throughout the year obviously you get additionals or subtracted students um what can we expect subsidy wise um from looking at these numbers um the current situation is always when you have more students that is tends to be one part of the driver and knowing that as subgroups increase they also have weighted counts
031um as I stated uh to you guys uh in an email around valuation that can along with attendance that con that concerns me the most looking at a currently a 14% valuation increase from year over over year so one of the things that we'll be working on next is looking at the other kind of larger communities in the state of Maine to try to compare those uh and see how we are doing compared to say bitterford Leon Portland South Portland Westbrook um those types of cities with larger population because my concern being is that as we see a change in some of our subgroups throughout and increase student enrollment you would think that that would generate more subsidy in the 279 but I'm worried that that is going to be countered by valuation that is
032going to exceed the average throughout the state of Maine uh so I think that we have a lot to do a lot to do coming into uh the next budget season uh but this this is a good starting place so that we kind of know where we are attendance wise and enrollment wise um and then we'll get to work on seeing how different our valuation will be from the rest of the state all right any questions for superintendent Ray around enrollment updates School Board member Truman uh when you were looking at the other surrounding towns from us are you how many of those have done new valuations like reassessments of their properties you know so I my understanding of Saka was a little bit behind on that piece from a from a from a while
033ago um but when you look at generally um in the area we're actually probably a little bit better off than in some other places um when you look at kab bunkport at 22 3% bords at a 20% increase um Falmouth was 15 16 Yarmouth 17 18 Portland 18 plus percent um that's scary uh and usually where you you know when you think about what they'll put as a state average and then if you're kind of 3% percentage points more than that that's where they see a significant change in subsidy um but also looking at other communities throughout the states and what's a little tough is that that Statewide number is not done because some of the csds in the state which have several communities coming together into kind of one Union um they can't calculate
034their percentage increases because it has some student counts that have to be finalized from October 1 versus the municipality there's not the the cost share that comes into effect but it would not surprise me to see State valuation increase upward of eight or nine% but we're going to be so much higher than that in Southern Maine um and that's going to be a really challenging part of the budget process for us followup it's a shame that they because the valuations are so vastly different from one end of the state to the other that they can't like I get the whole purpose of a state average is to kind of even it out but like um either way we get kind of hit yeah we're we're my prediction is that we're going to be hit subsidy
035wise based off the valuation uh and valuation alone and I think that's what my larger concern is is that when you look at more of the larger community communities that tend to have greater populations like elll and others as you see those rise and you see the student counts rise in those areas you would tend to think that there would be additional subsidy coming for help and I think we're going to we're possibly going to see an inverse effect of that because all of that those gains probably will be counteracted by valuation increases and then in addition to that remembering that this is the second um year of the bium budget which typically means that there's not as much new subsidy put into that budget as there was a year before and when you break
036it down even more and you're thinking about say page three of the 279 that has your reimbursables for special ed costs Transportation costs and any of the um new construction costs that happen in the state we know that the cost of Transportation in the last year has gone up even though districts haven't really done anything new so you're going to have more funds put to that page special ed costs have have Rose Statewide so there's going to be more in that piece so as those reimbursable costs throughout the state increase and then you have greater valuation I think there's some concern about how all of that math comes together um which could present uh present a pretty challenging budget season was there a discussion about sorry I'm just going to keep going is there a
037discussion about um re-evaluating the two Ed 279 way that's figured so one of the things that legislature does have a study going on about that I think what the tough part in that Sarah is is that any changes to the funding formula tend to be reflective uh from local Representatives based on how their District did uh and what that change makes so as you as you tweak a mathematical formula there's and there's a singular pot of money it creates a situation of winners and losers um and that creates a challenge for people who are representing their home District based on a funding formula that's designed for the entire State um and when you think of Southern Maine or Coastal Maine it's going to put those communities into a really tough situ situation uh as they
038move up through so um I think we're we could have a a interesting spring ahead of us any other questions for superintendent Ray Schoolboard member Gail could you talk a little bit what is the column that says guessing that's equivalent instruction and what what that means and what the difference between the last year and this year yes so equivalent instruction is uh essentially a homeschool student whose family chooses to have them come in for say one or two classes and if a student accesses some part of the day they count as 0.25 enrollment so that could be uh a homeschool student that accesses say music in our buildings um and so those are the differences there so we had a drop of one homeschool student participating in some programming that we had correct last year
039and this year okay and and it may not be a drop one of those was at Thorton Academy um last year and that could have just been a graduation okay and then I guess sorry just to follow-ups um also on the the prek counts um so it's up 7.6% over last year and then if you look at the um the the grades following that is it safe to assume maybe it's not um that there will be larger percentage increases as those kids move from prek into the K through two next year so that 7.6 we'll see more than a 1.18% increase next year no I don't know that that's necessarily true the the prek number was the ability that we had uh as J changed into being um more of doing some of the uas
040we were able to add an extra halftime uh teacher for the classroom session and so those students came from our ability to add uh more in that situation an extra staff member um if you look at projections um that have been done through the school construction project we hover and you know longterm right around that 180 to 200 kids per classroom um and so when we've done that piece you know when you think about a one through five school um kind of the max would be like 1100 students in that school and that would be a little bit on the high end thank you any other questions for superintendent Ray just the other thing that I'd want to say uh add on to that uh board member Gail is that um when you think about
041a situation like burn school right now burn school doesn't have another classroom available um and so if we had a spike at burn school boy we would really have to be creative very quickly um to solve that situation um because there's just no classroom space there uh in that [Music] building any other questions for superintendent Ray all right safe to say we're moving on to item e prek building lease review superintendent Ray as we as I mentioned last last time um at the board meeting that we're not that far out from knowing that toddle inase ends at the end of next year I wanted to make sure that everybody had a copy of the current prek lease these will be part of our discussions uh in upcoming meetings at our finance and infrastructure meeting just
042to start thinking about what are some of the the spaces that were looked at in the past what is our current plan um helping people be familiar with what kind of approval is needed as we move forward that's not just a um the leas situation requires not just a school uh committee approval but it was also written in there for a city council approval uh so I just wanted to make sure that everybody um had that document was aware of of what it said so that we can start discussions because a year and a halfish is not really that far away any questions for superintendent Ray School Board member Johnston not so much a question kind of a reflection on my part in the past because I was involved when the whole todle in thing
043became in front of us um first of all I appreciate superintendent Ray that you're putting this out for everyone to see it um we are still a little ways off before we have to start making an actual contact or decision or whatever but I think that to be ahead of it is a great thing I've never honestly been a fan of this situation and I will just put that out there but um I appreciate the fact that we're starting to look at it now it's never been an inexpensive proposition for us but I know that we also need to figure out what we could do as an alternative and to get ahead of that is a a very good plan in my opinion so thank you and I think one of the things that as
044a board we really have to think about is that not is it it's not only just about the aspect of knowing where classrooms would be locate located Etc and where kids would be educated but from an operational standpoint of how Transportation could be impacted or changed is a huge piece of this um wherever that property is lunch becomes a big piece of those those uh Staffing Etc uh and so you know In fairness to our employees throughout the district and each department um that is why it's there now so that we're not what I don't want to have happen for us is that a decision is made during the next budget cycle during that process C that only gives planning for a couple of months you know my hope would be that we would have
045a full year of planning to to to have things uh a decision made plans put in place and allow our staff the appropriate time to do things because you know quite frankly let's let's just say there was pretend that there was a relocation of space just from a facilities um standpoint sometimes you order something and it doesn't arrive immediately anymore uh and so just want to be really thoughtful and make sure whatever decisions made by the board and the City Council in conjunction in this in this piece that we have uh time to deliver on on the services and operational pieces of it all right any other questions for superintendent Ray School Board member Fortune sort of a question but probably more more a comment so I know in some of the side conversations that
046we've had on this whether it be workshops or with related topics there was the notion that somehow there was a year-to-year option in here and it's pretty clear with the 3.2 section on renewal that it's three years it is a you're allowed to renew for one term and that term is three years so we need to make sure that when we do have the conversation around what we're going to do with this that we're you know very clear that regardless of whether it's needed for that length of time that's what we're buying into all right any other questions or comments for superintendent Ray seeing no B board members seeking oh School Board member G I'm so sorry um I guess I one quick question um that I had after looking at it that I guess
047it's on page two um is there no section 5.2 on there because it it jumps from section 51 and when it's talking about the lease initial term of rent and then the section 5.3 goes into the security deposit and I thought somewhere oh uh and then on page one when we talk about on Section 3.2 it refers to section 5.2 here in I just didn't see that included on the following page this is this I I'll have to research that well this is the signed document and maybe it goes back to the first sign one um because this was an amendment of the lease okay gotcha all right School Board member Truman at what point do you think you want to start this process uh very soon within the next month or so I think
048some of it is just about um it's not necessarily decision-making but bringing every all current board members up to speed on what some of the history and discussions were what was some of the other options that had happened before the lease trying to put together what could be options um for whatever time this needs to work into when we in a new building um and so we have to build that history and refresh that piece and lay those out um I'd like to review uh some of the work that has been done as a group of what was all the considerations that were out there or any of those still viable go through all of those pieces Schoolboard member Gil I that would be great just personally for me because a lot of this history
049is I know there's a lot of history there and just hearing some facts about things and and um echoing what school board member Johnston was talking about in terms of just having the lease out for everybody to see and as we move forward um just having everything out in the open very clear how we're getting to the decisions and and uh I think that's fantastic so I'm look forward to to getting this done and quite frankly neither Meg or I have that history as well um and so that's one of the pieces that we want to to know what so that it you know don't want to be chasing down one Avenue if we know that's not even a possibility anymore and um bringing that group to uh you know this finance and infrastructure is
050where this would sit for a committee uh and bringing that knowledge to the table that may be that may be part of the agenda on the first again to review this piece and to start I think the big piece is to start building that history and building that document of what happened in the past and we will need to pull some meeting minutes notes and things like that um for those considerations I have one more question Schoolboard member Truman can we get a copy do we have a copy of the first lease agreement that was signed I suspect that there's one in central you know I suspect we have that on fire because it looks like it looks like some of the pieces that are missing in this lease could be in that or in
051that one and they've just deleted or add modified certain pieces of it and just put it in this one CU it's like section 9's deleted and replaced with this part so like I I'd like to kind of compare yeah I'll call uh I'll call Bill STM and get that from drumman Woodson okay cool I believe Bill was the attorney who did a lot of that work and is listed in this document okay cool Schoolboard member Johnston um I do believe that superintendent is Reay that bill shm was involved in that process and I apologize but some of the details of this early on I don't really remember either although I suspect somewhere in my house there's some documents relate to it but um I do believe this board should have as much information as possible
052going forward with this whole idea I would just have to say that it was a convoluted process and I'm not sure how many other options were actually in the offering not to say that this is necessarily the right course of action thank [Music] you all right any other questions or comments for school board me superintendent Ray any other comments or questions all right looks like we can move on to item F which is first reading of policies I have policies J lcbd which is Nome policy J L procedure for reports of dangerous Behavior by students j-e which is procedure for reports of dangerous Behavior ihba individualized education plans ibaa referral and use of interventions IB a-r referral for administrative procedure and we are striking HD which is negotiations to replace with ha a negotiation goals
053and SL priority objectives and I believe we are also looking at a policy to recode ihb which is grievance procedure for persons with disabilities and that is to recode as ac- R I do believe we need a motion for this is there a motion School Board member Johnston thank you I'm move that W accept the first reading of policies jlc DB J Li J L i- E IB I HB a a i HB a A- R and strike policy HD and um and replace it with a a and recode ihb a l to a c-r second I have a motion by School Board member Johnson with a second by School Board member Truman do we have any discussion on the policies this evening seeing that there is no discussion regarding the policies I will call
054a roll call vote School Board member Archie yes School Board member Richards yes I vote Yes School Board member member Le Fortune yes Schoolboard member Gail yes Schoolboard member Truman yes Schoolboard member Johnston yes motion passes 70 moving on to item 13 other information there is no other information this evening that I had received um does any other the board members have other information all right seeking that there's no one seeking other information executive session is item 14 there is none scheduled for this evening and I'm assuming we don't need discussion on that so we can move on to item 15 which is adjournment so moved so moved by Schoolboard member Truman do I have a second second second by School Board member La Fortune thank you I'm going to assume we do not need
055a roll um discussion regarding that correct me if I'm wrong otherwise roll call vote School Board member Archie yes School Board member Richards yes I vote Yes School Board member Le Fortune yes School Board member M Gail yes Schoolboard member Truman yes Schoolboard member Johnston yes motion passes 70 to adjourn this evening at 5:53 p.m. have a great evening thank you so much