001no good Ness let me know when I mess up the minutes oh okay no okay I'm gonna call the meeting to order at six o'clock I will need to um I'll need a motion to adopt the agenda I move to adopt the agenda as presented a second Stephen all in favor aye aye motion carries five to zero we're gonna go ahead and do the pledge I pledge allegiance to the flag of the United States world okay um I'll need approval on the meeting on the meeting minutes I move to approve the minutes from the August 9th regular board meeting as presented second uh abstaining because I was not here okay um current events superintendent report okay you'll notice we've changed up the superintendent report just a little bit um and then we'll make uh be
002adding to it as we as we get used to it just a few things as we got school starting up did want to give a shout out to the business uh Department again they uh were received notification that they received the asbo international certificate of excellence of financial reporting for the FY 2022 annual comprehensive financial report so that's a report of our of our budget and how we spend our money importantly it's the 13th year in a row that we've received it so congratulations to Miss Cook and our entire department for the hard work and on that thank you 19th 20th and 21st uh CHS is presenting A Midsummer Night's Dream um so there's reserve seating available depending on how crowded it is you've got to get tickets in advance uh the CTE stagecraft course
003has completed the set design the lighting and audio and then the Stu student performers will dazzle with the audience in this comedy by William Shakespeare so that will be next week for three nights Simonson's kicking off a new fundraiser it's raised craze is in full swing students and families are asking for donations to directly support the school in the community students show gratitude for the donor's generosity by finding additional ways to pay it forward through kindness and service extending the impact of each donation so it becomes a win-win so it's just kind of celebrating what's happening at Simonton Ranch we have steam nights coming up the 27th and the students and families will be gathering for new need to discover the fun of science technology engineering art and math through Hands-On exploration and that'll run
004from 5 until 6 30. Kayla has provided the marketing updates of some media coverage that we have gotten in some of the local newspapers and then I know you also received the enrollment report on Monday and and I know it's an agenda item that we'll be talking about a little bit later we had some choir students go to ASU this past weekend and participate in ASU High School choral connection and it featured workshops sent around the different styles of music and at the conclusion the Workshops the participants performed in the concert hall at ASU so it was a very positive experience for the kids CHS also hosted their academic Awards night for last year on the 30th it was representing the academic letters for 2223 so in the cohort of 2024 30 students were recognized
005for maintaining a 3 0.8 cumulative GPA for six semesters cohort for 2025 36 students cumulative GPA of 3.9 for four semesters and cohort 20 2026 24 students that had a 4.0 for four semesters our CT students as well as Administration and some teachers attended the Queen Creek annual chamber business education Summit at all ASU Polytech on the 31st it's just a good way you have business partners as well as schools those schools were represented included ourselves ala QC all three high schools in QC post and Butte Santan Heights and then they had teachers and administration there and then there was business partners from the community there just talking about issues and and ways that kids can become better prepared to get into the workforce and what are some of the things that can be done
006to celebrate things that are happening in in our schools across the area student council attended the regional Spirit conference [Music] on the 30th so 26th student council members completed workshops and listened to motivational speakers on building positive campus culture as a reminder the the stuco kids were invited to present on leadership at the as the Arizona State stucco convention and there I've been recognized nationally for the last two years so they're doing some good things up there uh CMS has got some sports going off baseball's doing great after four games they're undefeated and then as part of 9 11 we had activities around the uh around the district but at CMS they were able to host an assembly and they had both Queen Creek and Pinal County fire and police departments uh and turn and
007participate so that was nice and then CTS CTA has also got a current fundraiser activity has raised 9000 for classroom student needs the Scholastic Book Fair just wrapped up and earned over 5 000 purchases that's a lot of books in addition uh they had about 85 percent participation in the Parent-Teacher conferences so a number of good things happening around the district on the report I won't go through all of them there are some upcoming events uh the one thing I will highlight obviously next Friday is a busy day because we have homecoming and we also have the Combs Education Foundation golf tournament at encantara and I believe CMS has their first dance so it's a busy day on on next Friday so those are the events and activities I have I would just like to
008say I really love the new format of the report I think it's perfect the way you've set it up and also I'd like to congratulate Julie cook and her team on the uh on the 13 years in a row I look at all of that stuff I know people think I'm nuts doing it but there's only minimal deficiencies every year in there I mean they're just little things and they do a fantastic job so congratulations to them good job Julie and then now we'll have Miss Cruz come up for Ranch Elementary [Music] thank you Madam president members of the board Dr Wyman distinguished guest thank you for allowing Ranch Elementary to present to you tonight I hope my voice holds out tonight we have our video Club that's going to be um displaying and talking
009about what they do to get ready for our live video announcements every single day I would like the Ranch Elementary students that are here to come on up and also miss blackfeather please come on up all of you some have speaking parts [Applause] fantastic of course they're a little nervous just like me it's always nerve-wracking getting in front of everybody I'm going to turn the mic over to Mrs blackfeather who is um a paraprofessional on our campus she's been on at Ranch for six years she is very much dedicated to the students here at Ranch not only does she run the library but she also runs this video Club every single morning she is one dedicated lady so I'm going to turn it over to her right now foreign good evening everyone and as she
010stated I am Wendy blackfeather I am the librarian Aid at Ranch Elementary School and I'm excited to tell you about our amazing video Club um might be a little biased though um the video Club is led by The Talented fifth and sixth graders at Ranch Elementary School every morning they bring a live stream broadcast to um sorry stream broadcast that is full of fun and engaging content our video Club is a student-led initiative where our older elementary students take the reins and produce a daily morning show it's a wonderful platform for them to Showcase their skills develop leadership qualities and bring smiles to our students and staff before school starts video club members come together to plan film and present a variety of segments these segments can include news and announcement announcements to ensure that
011everyone starts their day informed and excited weather our young meteorologists present the forecast with their unique Flair fun facts the students share something new every day with national days that keep our school Community engaged special features from showcasing special events to celebrating birthdays an employee of character the video Club ensures that every student feels valued and included the video club members work together as a team taking on different roles such as researchers teleprompter director editing Checkers weather crew and anchors they learn valuable communication time management and technical skills all while having fun by assigning these varied roles the video Club provides students with opportunities to explore their interests develop new skills and take leadership responsibilities each task contributes to the overall fun and engaging nature of the morning show making it the highlight of our
012school day and now I would like to introduce Harley [Applause] I'm sixth grader Harley Hernan Harley Hernandez in the teleprompter role we handle downloading the pre-recorded weather manage the order of the slides watching time and staying on Pace with the director's cues so that our morning shows run smoothly working the teleprompter helps with building attention to detail task management and communication [Applause] and now Allison [Applause] hi hi I'm Allison payment I'm a fifth grader and as director we work closely with telepromptu and ankles we provide hand cues and let ankles know when to start speaking and when to use the next lock next slide on the monitor being the vector is a World Health build attention to details text management and communicating skills thank you and now Marilyn [Applause] hi I'm Marilyn Boyer I'm a
013fifth grader as anchors are the face of the morning show we introduce segments from the slides presented by the teleprompter following director cues and keeping the audience entertained our role helps build confidence and public speaking develop on-camera presence and display leadership by setting a positive tone for the show now Shaylin [Applause] [Music] sixth grader as weather anchors we put together scripts and are in charge of filming the weather forecast we use our own creativity to make the weather report engaging by using different locations on campus as our background we also stay informed about weather patterns and communicate the information clearly working on on camera presence and strong communication skills and now zap [Applause] I'm I'm our positions of Checker researcher and editors go hand in hand this team is responsible responsible for putting the show
014together adding info to the slides checking Transitions and making sure that the final product looks polished and professional these roles encourage is our attention to detail technical skills and ability to work collaboratively [Applause] and I would just like to introduce two of our other video Club students here tonight we have a 13 in total but we have raylynn Stewart and Aiden bear with us tonight [Applause] so in essence the video Club is an exceptional Avenue for personal growth skill development overall teamwork communication and Community Building its impact extends far beyond the morning show nurturing competent leaders fostering creativity enhancing the overall educational experience for members of our elementary school thank you for your time governing board members njo Combs School District please bring your attention to a short video of our club in action [Applause]
015foreign [Applause] okay volunteer recognition yeah yep thank you those kids work hard every single day and we just love it thank you to the um marketing department for helping us put together this video also we really appreciate that Mrs blackfeather could I have you back up here please oh [Applause] as I said to you earlier Mrs blackfeather has been at Ranch for six years she was a paraprofessional she has helped us out in the cafeteria she's helped out at PTO events she is just one fantastic lady and I just couldn't do what she does she lives and breathes books her Book Fairs are outstanding every year we have four to five thousand dollars worth of books and she puts it right back into that library and she's always fixing books making sure the kids say
016hey I want this series will you look into getting it oh yes she is the first one to call up Scholastic and say hey we need a set of books and we get them so Wendy I can't thank you enough for all you do I really do appreciate it [Music] [Applause] at this time could I have Loretta latte come up to the podium [Applause] you never know Miss Lata has been at Ranch for eight years she started out with me saying please please come work for me we needed a first grade paraprofessional at one time because our class sizes were pretty big and we needed the help so she started out being a paraprofessional then when it came time to say well we don't need that position anymore what can you do for me next
017so I was like okay let's put her in the cafeteria yeah she boy she got right in there and you wouldn't believe what she did with that cafeteria I actually miss you in the cafeteria at times so she was in the cafeteria and then it was like you know what I want to do something different it's time to advance and so we had the opening of an attendance Clerk and that's where Loretta has been when you call the school our phone gets answered you're not going to go to a voicemail she is there she is answering that phone she is communicating she's checking parents IDs when they come in um again she is just the face and the voice of the front office and I really do appreciate you and I'm telling you what this
018girl is in attendance all the time very rarely I have to send her home when she's sick it's like you need to go home which she says to me sometimes you need to go home I'm like I know but there's so much to do and that's how she feels that's how she is every single day so Loretta thank you for very much for being our attendance Clerk [Applause] I know next could I have Dr selvey peoples come up to the podium please [Applause] I have an interesting story here so I was sitting in on an interview and Dr people was interviewing for a position and I just kept saying I have to have her on my campus I just have to have her on my campus well lo and behold as things proceed and the
019process works out I called her and said how would you like to be a sixth grade math teacher at Ranch Elementary and she was like hmm let me think about that that's not the Avenue that she was pursuing to go down but I was like there's so many opportunities the district is growing and we need wonderful people here why don't you come teach for the year and see how it is well she taught last year for us and did a fabulous job teaching sixth grade well my academic coach decided to move on to greater things and become a social worker so she decided Well she retired resigned and I said oh how would you like to be the academic coach at Ranch and she's like wow that is something I think I really would like
020to do and you know what so this is her second year at Ranch Elementary we love her to pieces she's doing great things working with curriculum working with the teachers helping out wherever she is needed she's just a rock star and I just love her to Pieces so thank you for being at Ranch [Applause] yeah don't drop him again thank you for letting Ranch present to you this evening [Applause] at this time we also take an opportunity throughout the year to recognize different employee groups based on whether it's that the employees group day during the month or a specific month during the month of September what we've chosen to do is there's a special program that happens in the state of Arizona and what it's really speaks to is this is everybody's sitting in this
021room especially the adults there was a special somebody in your life that made a difference in in what you did that had confidence in you saw something you that maybe you didn't see in yourself that individual could be a colleague could have been one of your teachers could be a mentor and what happened is Nick Clement who is a long time administrator and superintendent down in the Tucson area he had written a book called how to catch a swamp frog and really what it was is a book of all those teachers that made a profound difference in his life growing up and then he decided he was he's since retired and moved on to work with NAU and they've started a legendary teacher day and what the concept of legendary teacher day is it's that
022day to say thank you to those people in your life that made a difference in your life as a teacher and so that legendary teacher day is the last Thursday in in the month and what we've chosen to do in this district is to go ahead and take representative teachers from across the district they're rookie teachers their veteran teachers they're at all grade levels they may be in the district a long time they may be brand new to the district and just say thank you thank you not only to them for the impact that they're having on our students lives but also a way for them to recognize those teachers that have had an impact on their life we give them a little gift which is the book that Nick wrote how to catch a
023swamp frog and then a little glass figurine that is a swamp frog so it's just a little way for us to say truly thank you we also have a link with the president that will go out on social media that allows you to if you have that special legendary teacher in your life you can go into a website and you can go ahead and recognize that teacher that that made a difference and the teachers you will see doesn't matter where you're from when you when I read off some of the names these teachers are from around the country from around the world it takes a special unique individual to be a teacher it's not something that everybody can anybody can do but the reason why they're successful is because at the end of the day
024they have a heart of gold and they really care about kids and that's what we're trying to celebrate to say thank you thank you for what you do thank you for the difference you make in the lives of our students so what I'd like to do is read off the names have them come up one of the board members will present them a gift over here and then we'll get a picture even though we got a picture there we'll get another picture because we like pictures and so we'll go through there so representing kindergarten from Ranch Elementary Christine Gupta her legendary teacher is Leslie Miner from Sanborn Elementary in Chandler first grade at Simonton Brandi bordelon her legendary teacher is Mr Miller from Monroe Elementary in Mankato Minnesota second grade oops second grade from Simonton
025is Cynthia Allred [Applause] and her legendary teachers Elva pitcher 8th grade in Karsten junior high up in Canada third grade from Ranch is Katie Snyder [Music] and her alleged teacher is Tony Adams from Pioneer Elementary in Gilbert [Applause] fourth grade from CTA Cara Lewis legendary teacher Miss Sullivan uh her second grade teacher [Applause] fifth grade from Ellsworth Brittany Willis [Applause] sixth grade from Ellsworth Arleigh Olson [Applause] legendary teachers Mr Bradshaw from Falls Valley Elementary in Idaho Falls Idaho [Applause] also from Ellsworth sixth grade Tiffany smart legendary teachers Darlene schmee from Meridian Elementary [Applause] in the area specials from CTA Adrian Arkell his legendary teachers eighth grade PE teacher Mr admin nula math at the high school Leah Patterson her legendary teachers co-worker Carrie Huntley [Applause] English from the comb Center for Success Jody Gratz her
026legendary teachers Verona lechler from Beach North uh North Dakota she gave me the courage to overcome obstacles [Applause] science from the high school Brett stonecipher [Applause] his was Mr Dam at Bellevue East High School in Bellevue Illinois social studies from the Middle School Heaven Gomez [Applause] her legendary teacher was Mr Travis Decker from QC High School [Applause] Fine Arts from the Middle School Daryl Lee his legendary teacher was Mr Barnes and John but she teacher's freshman year [Applause] for PE from the Middle School Michael say [Applause] his legendary teachers Robert Pelletier a PE teacher in Middletown area high school in Pennsylvania [Applause] for World languages from the high school genotrank her legendary teachers Mr ice a biology teacher at Dakota High School in Dakota Illinois from CTE from the high school Alice Goodrich her legendary
027teachers Mr Mrs Reynolds homes High School home act teacher [Applause] representing special education Combs Center for Success Christine grieve her legendary teacher was Mrs Burlingame a Latin teacher at Huntington Beach High School in California for our counselors at uh Ellsworth jury Ann joint [Applause] her legendary teacher is Mr tolke at Queen Creek L fifth grade social worker from Ellsworth Aaron Gomez [Applause] her legendary teachers Mr Smith her High School AG teacher and FFA teacher and for preschool from Ranch Tom Tammy lastauri [Applause] and her legendary teachers Theresa Helton from Playa del Rey Elementary it was her mentor foreign for teachers you don't always know the impact you make in the life of a child a life of a family but you do make that impact and you make that impact because you care and so
028this is just our little way to say thank you we appreciate it we know you represent all the teachers in the district the amazing individuals that we have that make up such a positive difference in the lives of our kids so thank you very much [Applause] thank you very much now we'll go to our students of the month Madam president steam board members Dr Wyman colleagues parents students that are here this evening it's my honor I look forward to this every month and I've missed it the last couple months because of the summer so I'm happy to be up here and introducing our wonderful students could I have Daniel roan horse from comb Center for Success come on up [Applause] okay everyone this is Daniel Daniel's shown a great commitment to his education he has
029strong work ethic and an impeccable character he's shown all of this to his teachers and he's very important to that campus as well as his education is important to him he's completed 13 courses in the first five weeks of school he's a diligent worker in class and outside of school hours he became an early graduate on Monday completing all of his coursework and he will walk at the graduation ceremony in May with the class of 2024. congratulations job Daniel that's why we're here could I have Alina grissomova come up from Combs High School [Applause] could I have Adan Tamayo come on up from Combs Middle School [Applause] there's a lot of things written about Adan and I'm going to give you the sheet when I'm done so you have it okay I'll pick a couple
030uh from some of your teachers Adon shows up to class always ready to learn and he's always respectful towards his classmates and staff Adana is responsible for his academics he will answer and ask questions complete his all of his work and is always on top of his grades he is a role model student in Spanish class good Ed on can always be counted on for being at class every day and being prepared yes clarifying questions when he needs help and always helps others around him you're just a wonderful young man congratulations for being nominated student of the month could I have Nathan Reynolds come up from Combs Traditional Academy [Applause] you ready you're good good since the start of the school year he's been getting homework done on time and staying on task in class
031he makes sure to keep his work neat in his area neat as well as by taking care of things and putting his materials away correctly we can count on him to be a great role model for others by following the classroom rules and always trying his best Nathan has shown responsibility in and out of the classroom all month keep it up Nathan congratulations [Applause] there you go could I have Ellie Orozco Castaneda come up from Ellsworth [Applause] ready Ellie shines as a student of the month for her exceptional kindness Independence and dedication to the rise code her genuine niceness and respect towards others creates a positive atmosphere both in and out of the classroom Ellie's unwavering commitment to personal growth is evident through her hard work on improving her manners and maintaining a high level
032Integrity her active participation good or active participation and engagement within the school Community showcases her dedication of Excellence overall Ellie's warm and welcoming nature along with her positive impacts on others makes her a truly deserving recipient of Honor congratulations [Applause] Eagle buddy could I have Owen Underwood come up from Harman [Applause] Owen treats everyone with respect and is a responsible student who puts forth his best effort all the time Owen works hard to make sure that he completes and turns in all assignments on a daily basis he does all of this with a positive attitude and a smile on his face Owen works well with others and always cares about others thoughts and opinions when other students are in need of help Owen takes care of business without prompting and gladly takes the responsibility of
033being there for them and does so in a kind and patient manner congratulations Owen [Applause] could I have raylynn Stewart come up from Ranch [Applause] you're a superstar earlier good job ray lynn we've chosen you as a student of the month for ranch because you're a star in the classroom you you greet all your teachers and the students with a giant smile on your face and RaeLynn is also a leader in the classroom she's one of the first ones in class to show that she's ready to learn every single day congratulations Raelynn [Applause] and finally could I have Presley Portillo come up from Simonton Presley is an outstanding third grade student she daily exemplifies all the character traits but in regards to responsibility Presley takes her time on her classwork she does quality work throughout
034all of her work and she answers and responds well in class Presley also makes sure she keeps up with her classroom job each week she's always helpful to her teammates classmates and all students congratulations Presley [Applause] parents we're going to take a couple minutes now a break so that you can take pictures and then if you choose to stay you can stay for the rest of the board meeting thank you absolutely I might have scribbled on it though absolutely yeah there it is you get it good job good job good job swim lessons good job Owen over here that'd be good thank you because you know I take a picture yes okay we're gonna proceed here you can do graduation out there okay we have um governing board member updates so apparently we have a
035couple so Bob do you want to start sure um I want to talk about the asba webinar that was held this afternoon to give a legislative update and there was a lot of details so I'm not going to go through all of it and if you're interested you can always go to the asba website and typically what they do is they post the webinar a few days or a week after the fact so it'll be available for people to look at but um they talked about all the legislation except for those affecting schools because we're on a fiscal year basis that becomes effective October 30th because there's a certain waiting period after the end of the legislative session they talked about the aggregate expenditure limit not having to worry about it this year because I
036guess part of the what was passed is that it was uh overridden for fiscal year 2024 so we don't have to deal and worry about that for this year they also talked about esas and how the number of students that are going to be taking advantage of esas by fiscal year 26 is different by The Joint legislative legislative budget committee's estimate and the ade's estimate if you go by the jlbc it's lower the Ade projects a hundred thousand students taking advantage of that by fiscal year 26 which would be a cost of 900 million dollars and that's what has been seen in a lot of press releases and that's where that number comes from uh there was some changes to the uh the budget formula and I'm not going to get into all that detail
037there was um a legislation about pupil suspensions and changes for younger children and there was also um some talk about um change in I can't read my writing so if I could take a minute oh in the district and Charter additional assistance increase so there are a lot of of issues that came up that finally bring us to what our base level is for our students and Julie knows that a lot better than I do so I'm not going to go into any more detail but um very interesting webinar and again if you go to the ASB website probably by later this week or next week that should be posted all right thank you Stephen Mr Ray I attended the asba delegate assembly on Saturday and basically what we talked about is how they Lobby
038for all the things that Bob just talked about and I'll leave it at that that's it come on that's it laughs you you had me hanging there for a minute and now you're not gonna okay um all right let me figure this out well any public comments none at this time so we have some um a consent agenda does anybody have any questions on anything in the consent agenda um yes I do okay um I'm looking at it okay just want some clarification on item 7.12 under personnel have we always had cell phone stipends presented to us like that because I just don't remember that you're starting to add more clarification to the to the pay that's going out to our employees it was decided that we would start adding that as well as stipend
039so you might have seen that the last couple board meetings as well so we're just adding more clarification and just making sure that we're taking care of those folks that are deserving of that thank you and I have one other item 7.2 Financial reports question for for Julie it looks like the mno carryover is over a million dollars is that what we we kind of projected a little bit less because of some additional expenses we approved last year so thank you thank you but as we as we talk about um student enrollment and those kind of things that will go away just as fast okay yeah that's all I had okay so any other questions comments concerns okay I'll take a motion to approve the consent agenda I moved to approve the consent agenda as
040presented second all in favor aye aye aye motion carries five to zero okay so that brings us to 8.1 discussion and consideration of approval of resolution for the legendary teacher day this is just a resolution that's presented annually that would make uh in this case the last Thursday the 28th legendary Teacher Day so I'd recommend approval uh as presented so do we have to do this annually yep yeah yeah okay I mean I figured like once we did it it was done okay any questions all right I'll take a motion so I moved to approve the resolution recognizing legendary teacher day in the JL Combs Unified School District as Thursday September 28 2023. second all in favor aye aye motion carries five to zero uh 8.2 discussion consideration of approval of retention stipend this was
041part of the budget discussion that said we'd go ahead and use uh the Esters dollars to to provide a stipend for those people that came back that were with us at the end of the last school year and so this is just this dollar amount I have in the motion uh a motion that says you'll approve it plus if if there's any minor changes if we miss somebody or with a dollar amount was changed that we can correct it um I will give you just a little bit Julie just talked to me a little bit today with the change in leadership down at the state department the interpretation of some of the things within a uh essers is not necessarily the same as what the interpretation of essers was from the previous administration and so
042there may be some things going forward that we may not be able to that we were able to do before and it's uh it's really a political change but I just give you a heads up because there are certain things that we've been talking about for two or three years now which uh based on on the new administration's interpretation uh we we may not have the same latitude we've had in the past so we're working through it Julie's working on that revision of that budget but uh we're getting some different uh stuff that was approved before may not be approved now so just as a heads up okay any questions no all right I'll take a motion I moved to approve a one-time retention stipend for all eligible staff and allow Administration to correct minor
043errors and Emissions as presented second all in favor aye aye motion carries five to zero um 8.3 um don't say oh dear this is the second reading uh change in policy advisory coming out of asba and some clarification on board authorized and should it be board authorized it's a minor change it impacts a number of different uh policies um this you approved the changes initially and then some attorneys came back to asba and thought that the languages was not quite as clear as it could be so they're recommending these minor changes and so it's just a language semantics issue so I'd recommend approval as presented any questions all right I'll take a motion somebody else can do it all right I moved to approve oh hold on there you go I moved to approve the
044changes to the asba policy recommendations through 744 through 742nd 7. second all in favor aye aye motion carries five to zero 8.4 discussion um discussion and consideration of approval of modifications to the valuation professional staff members we have done this in the past as part of the covert process but State Statute allows uh for those teachers that have been evaluated in previous years highly effective uh normally what has to happen in an evaluation process you would do a an observation observation two observations 60 days apart and then a summative evaluation do formal observations and a summative if you're highly effective the year before and highly effective in the first observation this year the statute allows you to go ahead and waive the second observation it allows and the reason I'm bringing this forward is as
045you know we we have a number of new teachers evaluations are time consuming and this would allow us more time to work with those teachers that are randomly the professional or need more help and not take the teacher that's a master teacher and and have them go through the through the observations twice to get to the same results because they're good teach so I think it's just a good use of of our administrator's time to go ahead and work with those teachers that need more additional support we're in compliance with the law we're in compliance with the evaluation instruments and and what ad requires so I recommend the approval as presented any questions no nope all right you want to make a motion okay that'd be great thank you no problem a motion to approve
046the governing board to waive the requirement of second classroom observation for continuing teachers whose teacher performance last year and on the first classroom observation places to teach on the top highest performance classification High effective highly effective unless the teacher requests a second observation perfect my second all in favor aye aye motion carries five to zero okay um discussion and consideration for approval of the 2324 District salary schedules so there's some changes this is actually related to what Bob was talking about with some of the changes within within Financial stuff that was passed uh through the usfrs and through the legislature and we just have to report out the information on what gets paid where when and how a little bit different than the past so the only changes that you're seeing on these on these
047salary schedules is you'll see an asterisk under initial base salary and then when you get down the side into our experience uh that which we give for experience at which we give for a welcome to calms that which we give for certifications if appropriate prop 301 a couple other things they just have the asterisk to represent that those are given to the teachers or or the employee after the initial base salary is determined so so you start at the base of like with the teachers of 52070 and then you'll add that other stuff and that just becomes critical because we have to break it out for reporting purposes and it was not reflective in the um in the salary schedules before so there's no change to the numbers there's just an explanation of that because
048of new reporting requirements so recommend approval as presented okay I'll take a motion I motion to approve the changes to the 23 24 District salary schedules as presented um I second all right all in favor hi hi I'm motion carries five to zero good job guys okay so now we're at our um informational and discussion items so we have a 9.1 discussion information on student achievement the September report all right we never get to go this early in the agenda it feels special tonight so should we take a break no yeah keep it moving so uh we have a couple of updates for you tonight to Madam president members of the board Dr Lyman and Miss Wagner we're happy to share just a couple of updates from the curriculum and instruction Department um first of
049all I'm going to bring up Nancy Scott Nancy's going to share with you some information one of our big goals as a team this year was to really rethink how we're supporting new teachers so we made some revisions to our new employee induction and how we're supporting teachers who are new to the Combs they knew the profession so Nancy's going to share with you a little bit about that and then I will come back up and share our preliminary assessment data with you and those will be our two reports for tonight foreign president members of the board Dr Wyman and fabulous community members the Combs induction program is a Cornerstone of our District's commitment to Excellence in education it plays a vital role in ensuring that our new teachers feel supported and empowered to excel
050in their roles this program incorporates a multifaceted approach including mentorship professional learning communities instructional and content coaching online resources and a collaborative platform all designed to provide wrap-around services in a comprehensive system of support with these initiatives in place our new teachers have an access to a wealth of resources and tools allowing them to refine their teaching skills and collaborate with experienced colleagues and receive ongoing guidance by investing in this program we are not only nurturing the professional growth of our Educators but also strengthening our District's ability to attract and retain top talent ultimately benefiting our students and the entire educational community we currently have 18 new teachers to the profession here in our Combs District and each of these new teachers have been teamed with a mentor teacher every new teacher benefits immensely from
051having a mentor for several reasons first a mentor provides invaluable guidance and support helping new teachers navigate the complexities of the classroom and the educational system they offer a practical practical insights share teaching strategies and help newcomers adapt to the unique culture and dynamics of our schools secondly our mentors offer that emotional support acting as a trusted Confidant and Advocate during the overwhelming initial first years of teaching this emotional support can help new teachers cope with the stress and challenges reducing burnout rates and promoting their overall well-being furthermore Mentor helps bridge that gap between theory and practice helping our new teachers translate what their Education and Training into effective classroom strategies as part of the district level and on-site support for new teachers including this includes one-to-one meetings with mentees and mentors walkthroughs modeling content
052coaching and curriculum support all play a vital role in nurturing the growth and success of our teachers through regular one-on-one meetings our new teachers have received personal guidance personalized guidance and constructive feedback addressing their unique needs and concerns for example I recently just met with a new teacher and we discussed different ways that for example this teacher taught dance that they're not dressing out but yet wanting to participate in class and so we walk through different scenarios and role played of different ways that she can address the situation within her classroom we conduct individual walkthroughs with instructional coaches and content coaches and provide feedback that builds that teacher efficacy our instructional and content coaches provide additional support through modeling sessions offering practical demonstrations and observations that allow teachers to witness effective teaching strategies in action
053and our content coaches provide that specialized expertise and assistance in curriculum development and ensuring that our teachers are well equipped with the content knowledge and resources necessary to provide a high quality education for our students further enhancing our professional development these comprehensive supports not only Empower our new teachers to excel in the classroom but also to contribute to the overall Improvement of teaching quality we have oh let me go back here professional learning seminars have been created from the dates above September 18th October 23rd and January 22nd and these come specifically from that needs assessment that I had talked about when we first talked about our induction program these seminars offer a platform for an in-depth exploration of critical areas such as classroom management educator wellness support and effective instructional strategies the classroom management piece
054is the Bedrock of effective teaching in our this seminar will provide new teachers with essential tools to create a conducive and orderly learning environment including or creating our vision code and Sops educator Wellness will provide that support to acknowledge that emotional mental demands of teaching helping our teachers build resilience and maintain their well-being and lastly our instructional strategies will offer insights into Innovative and evidence-based teaching methods enabling our teachers to become engaged to our teachers to engage students and enhance their learning outcomes our team provides wraparound services to new teachers through comprehensive observations instructional rounds and feedback from various stakeholders including coaches District teams and Mentor teachers to provide opportunities to highlight effective teaching practices and provide opportunities for discussion on refinement in a non-evaluative and safe setting these multi-faceted supports are instrumental in ensuring
055the success and the development of our teachers during their crucial formative years our district and instructional coaches bring expertise in a broader educational context offering insights into best practices in the latest pedagogical developments they can identify areas of improvement and recommend professional development opportunities to that are specifically tailored to our teacher needs collectively these wraparound Services support provide a supportive ecosystem that empowers our new teachers to grow adapt and Excel in their roles while promoting that continuous professional development so we can reduce teacher turnover rates and ultimately enhance the quality for of education for our students thank you so much great question before you leave absolutely I'm looking at I'm looking at this slide and I noticed it says International teachers yes and I know we've brought some International teachers on this year we have
056I'd like to know what we're doing to support them and how they're doing so far absolutely we have two of them that have landed we have one that actually just landed and is going to be starting up here shortly just by Carson issues that arise and in terms of the ones that are here so far how are they performing so they're doing they're doing well they have mentors within their departments also they're being provided that support with our instructional coaches our content coaches and ourselves and then they are also invited to all of our professional learning just as our new teachers are even though they might not be new to the profession because they've been teaching um in from whichever country they're coming from but we are incorporating them and embracing them into our mentorship
057programs so that they have the same sort of supports great thank you absolutely um when you say we have 18 new teachers are they they new to teaching or just new to us new to teacher and teaching completely straight out of the class that so those one-on-one meetings how often do you have them so it with for me personally I have right now I've had one set with each of them and then my plan is to continue that throughout the year as on an as needed basis I also go into the classrooms and do observations and walkthroughs with them and give provide them some of that immediate feedback so then you say they have a mentor teacher there so how often do they meet with that that one there they meet with them on a
058weekly basis for a minimum of a half hour within our Google classroom they have a checklist of information that they go through with each of our new teachers that is based off of some of those specific needs that they're wanting that within that checklist and so they meet a minimum of a half hour every week thank you absolutely foreign piggyback one tiny more piece on that that I just want to emphasize and that's that job embedded piece the mascot has been working on um yes we have a few days throughout the year that we invite those folks to the district office for some professional learning but our goal is really to meet them in the classroom and to have regular check-ins with them so that they are supported on a day-to-day basis I think this
059might have been shared at the last meeting but it was another example in the days before school started the content coaches with some of the curriculum instruction team went and visited all the teachers classrooms just to say what do you need do you have all the supplies you need you have the curriculum you need so we're really trying not to have them come to us but more for us to come to them so just trying to shift that approach a little bit all right there you go best part of my day right there get Mark to help me out all right so as the interim assessment coordinator is going to share some beginning of the year data with you um starting with our fast bridge data in English language arts uh just a reminder fast
060Bridge is a screener that we use this screener instrument is intended to provide us a sense of students Readiness to learn you're going to see on the screen that I have projected here these are the 2023 scores I Believe In the initial report that was shared with you while I included the 2022 scores as well I'm just giving them for the presentation tonight but you can see kind of across the board how our students are performing again this is a a variety of Assessments a battery of Assessments that look at some of the foundational skills involved in reading so things like print awareness in other words do students know to read left to right or do they know what the top to bottom of the pages foundational skills in phonics and phonemic awareness some of
061those types of pieces and then that Auto Reading piece you see on the far right that starts with those upper grades starts to put that all together and kind of gets into that idea of fluency within the reading we typically see these scores kind of in this range they're not expected to be 100 at the start of the year so that's to be expected I always want to know of course how we're doing year to year I did provide for you some same grade level data that's not my preference to look at because obviously same grade level data is looking at a different group of kids so for example when we look at this data up on the projector here we can see that a plus 13 percent in early reading for our Kinder students
062that suggests to us that this group of Kinder students is coming in more ready than last year's Kinder students but it's a completely different group of kids so we take that a little bit with a grain of salt but it helps us know kind of where we're launching the year at and whether or not students are are those Co how those cohorts are moving to the system I prefer to look at the cohort data and so I that's up for you right now to look at and you can see that pretty much across the board with the exception of that fifth grade band um we are seeing positive increases across the board looking at the same group of students year to year so that plus 11 in first grade is representative of the difference in
063scoring proficiency from last year at the start of the year with our Kinder students to this year's first grade students and that's what we want to see we want to see those positive marks again a couple areas in there to address specifically that fifth grade group is one that we are focusing on we also utilize the screener up through ninth grade last year we did use it through 12th grade so if you have if you're looking at that slide you'll see that 10 11 and 12 are not included this year because of the nature of the assessment we just didn't feel like it was bringing value to those upper grades so we did not put it in place for this year some similar data points there with some positive growth year to year looking at
064same grade level and then cohort data as well so kind of interesting here where we see that big drop in 10th Grade excuse me in eighth grade Auto reading so again that's that fluency piece so that's a target for us to look at but super positive results in our students coming out of the Middle School into the high school those are much better numbers than we've seen the last couple years so those interventions and supports are starting to work for those students in terms of their foundational skills fast Bridge math assesses some similar pieces then obviously on the math side of the equation here there's your 2023 data and this is the percentage of students who would be scoring proficient in those areas at the start of the year same grade level data again I
065take that with a grain of salt because it's a different group of kids so I won't go through that in too much detail but if you look at the cohort data lots of positives there a couple of areas to focus on particularly we are concerned when we see again with this fifth grade group when we have multiple areas that are showing a decline so it's not just as you can see the amath and the CBM math which assess two different things but overall those math skills are showing less Readiness to perform at grade level standards so that's a group that we have to hit hard less concerned when you see as you do with fourth grade a math and CBM math kind of having a little bit of disparity there so that a math refers
066to some of those foundational skills that CBM math is referring to putting some of that information together so they're doing okay when they're putting it together there's probably some gaps in the foundations that we need to address Tim when you're talking about the fifth grade and having multiple areas where they need assessment when I think about they were second graders when covet hit so uh could we be seeing some long-term effect of the lack of being up to grade level because of covet and why is it if that's so then why is it only for the fifth graders enough for the fourth graders and sixth graders um I would say I think it's I think it's less covid carryover because you're right we would see that with a lot of other groups more so that
067it can be just the specific cohort of students that's typical in any educational setting you'll have groups that move through that are that struggle more than others you also typically when we get to that that third fourth rate is also kind of a magical threshold just like that eighth ninth grade is kind of a magical threshold when students move into between fourth and fifth grade we start to see some of the complexity of the work rise and so sometimes we see a little bit of a dip there but it is concerning with that specific group that we're seeing it in multiple areas and that we're seeing it in ela and math so that's got to be a focus group for us throughout the course of this year where we talk about how we're targeting our
068intervention groups and what types of supports we're providing to them what can you when you say we're going to hit them hard how do I mean as give me some examples of what you guys are going to do um so part of that I actually have to share with you at the next board meeting and that some of our supplemental supports that we have in place so things like Lexia and DreamBox which are two of our supplemental support programs but this also ties hand in hand with the work we're doing for targeted interventions so one of the big areas of focus for the October professional learning session is centered around we call Mini lessons or small group lessons so really thinking about those pieces with these types of groups because what we know is when
069we see students with these types of deficiencies we have a tendency to try to attack that as a whole group and what we really need to do is dive into the data to get skill specific so it's taking the information that we have in fast Bridge you're going to see the aasa the mouthful always mimic data come up next so taking the fast bridge data which again talks to us about our students Readiness to learn our mimic data which gives us some indication of how they're performing at grade level standards and projects how they would perform at the end of the here and dissecting that a little bit to look specifically at what exactly is the deficiency so again if we go back to this example of fourth grade just a little bit of a
070different one and we look at that a math versus that CBM we would dive into that data a little bit and say what are the specific skills that they're missing because that's what's indicated under that a math and we would work with those teachers to provide some supplemental instruction related to that so that they're not moving forward one of the pieces that we really try hard to emphasize with teachers and I know many of you if not all of you have either taught or have experience in teaching it's an age-old problem we really really really try to emphasize that the scope and sequence is there as a guide it's not the end-all be-all and a lot of times we have teachers feeling like they have to get through the curriculum I have to finish the
071material and really I think this is a great example of how we need to emphasize the depth and complexity towards proficiency and the goal really should be to get kids to proficiency so if we get through the year and we say we only got through eighty percent of the material we got our kids to 90 proficiency we're in a much better Boat Moving Forward because we've built those foundational skills so it's some of those things and really working in targeted ways with that we've been working on instructional rounds so that's Nancy and myself along with the instructional coach Dr Wyman's joined us for some of those and so really specifically then targeting some of these classrooms to get those you know eyes on what's happening in there what does that look like um we have
072a session coming up that we're emphasizing on the use of data that has not been a strength of US I think as a district so we're really going through some Basics with our teachers on how to use data and how to analyze the data that's there for them part of that is the edu climber piece which was introduced I think last year which is part of this fast Bridge Suite so there's lots and lots of different pieces in there putting them all together just to help those very very targeted laser focused supports I feel like that was a very long answer I know it's fine I have a question now I know we really struggled with fifth grade teachers last year we had a lot of turnover so could that be part of that those
073numbers also I think anytime we look at teacher turnover it's going to impact kids fifth grade and otherwise so certainly that can be a piece of the equation um and then of course you look at the question and and this was asked earlier about the 18 teachers so and there's the question of when we talk about teacher turnover is it teachers who are just new to Combs but have experience in teaching is it teachers who are completely new to teaching altogether I know we have at least I can think of at least three off the top of my head who are new to us in Combs but not new to education but they're new to Arizona so you know they're coming to teach perhaps in Arizona maybe a couple of them at a different grade
074level so even with teaching experience it's different it's different curriculum it's different standards so um yes obviously that's going to impact things in part of that process and again that's why we're really trying to be intensive on our focus and getting into classrooms and really working with teachers in that moment data is great but data is always delayed you know and so having eyes on the instruction that's happening and giving those modifications and adjustments in the moment is far more powerful than saying hey we have some data that says how your kids perform three weeks ago let's talk about what you're going to do two weeks from now it's a little late so those are some of the pieces any other questions I love them keep them coming all right um so fast Bridge math
075for 7th through 12th grade again these are some some pretty positive numbers if you look at our historical data things are looking much stronger still working obviously in those upper grades with some of those pieces it's a common struggle there sorry to mean to switch sides there and we've talked a lot about it and working with the high school on some of those that algebra geometry transfer and we're looking at some of our practices there about what we do when students struggle in algebra and whether or not we move them on to Geometry so sometimes for our students right now if they don't if they're not successful in algebra they move on to geometry and then they try to remediate algebra simultaneously sometimes through some concurrent courses or through our edu point uh Edgenuity excuse
076me system so just trying to look at some of those pieces to make sure what we're doing is in the best interest of students and helping them meet those levels of proficiency helps a little bit that we have a new curriculum in place um the quality of the curriculum that's in place is much stronger than what we had in the past particularly when we look at the elements of rigor that are contained within the standards um and then we're obviously simultaneously working through a higher quality curriculum that's more aligned to the standards with what's typically considered to be an implementation dip right we're asking teachers to do something new and that's some work for them and some time to get used to so it'll be a year or two before we see the the best
077fruits of that I know we've had some conversations about that component of curriculum it's always a double-edged sword right we want to provide materials to teachers we also are conscious of the fact that that means teachers have to learn something new and so we had a science adoption last year we've had a math adoption come in this year that's a lot if you remember back from our previous curriculum adoption slides we've adjusted that moving forward so that it's every other year so next year we're looking at funding funding pending on some of our ancillary pieces our special areas and stuff like that but for our core classroom teachers there's nothing thing new to learn for next year so they get some time to work into these materials look at that grade level data you can
078see again mixed bag there for grade level data but when we look at our cohort data see a really strong improvement with CBM math at 8th grade which is great again that's the application of the information less of growth there with our ninth grade kind of a mixed bag there where they're doing well with it same thing there that I said with the fifth graders there's some skill deficits that we need to look a little bit deeper into and address those with our ninth grade students the other piece to share with you this evening is our our Benchmark data the we utilize the aasa mimic this is through the same the same Suite of of Assessments that we utilize for the fast Bridge piece this is part of the same parent company but these assessments
079are intended to look at how students are predicted to perform at the end of the year these numbers are always low at the start of the year we always have a little bit of that panic when we see them because this is measuring students who would would test proficient as of today and then we expect to see that grow over time so this is the initial starting point with those mimic benchmarks I provided you the same information as the others in fast bridge this is grade level data but I really want to emphasize taking a look at our year-to-year data plus 13 in fourth and fifth grade ELA that's pretty huge when we look at cohort data that's that's solid that's really giving us a good indication that what's happening in those classrooms for those
080students who are moving a grade level higher is working we do see another bubble here and here with our seventh grade students uh similar to what we saw with the fifth grade students we talk about our Benchmark not uncommon to see a dip when kids transition from sixth to seventh grade it's a little bit of a different environment but we have to address that we have to be conscious of that and put some supports in place at the middle school so any questions on that um back to the international teachers I'm I'm really concerned about the language barrier there I know I've talked to quite a few students who have been struggling with that I just would encourage maybe some extra support for those students I would hate for their grade point average to go
081down because of that language barrier especially with more coming in I think we need to keep an eye on that absolutely and um I haven't been involved with the international teachers as Dr diplysis so but I know that we obviously we have some supports in place within our team as well and I've talked to Miss Loftus about it and and she's you know aware of it and so I think she's you know gonna try and stay on top of it but with so many more coming I that's a concern for me thank you thank you okay so we have discussion on student enrollment numbers oh yeah I guess you can do that again Madam president members of the board members of the audience in the community today we're going to talk about the bond Capital
082plan okay you know I love to coat rags okay ASR 15 481 and 491 require districts to provide information between September 1st and October 31st in regards to any bond expenditures we ended last year that would be the 22-23 school year and we had 1 million seven hundred and eighty seven thousand dollars that we needed to spend in the in the last physical year we had to satisfy that for our bond requirement which we left 1.6 million in renovations and just over a hundred fifty thousand dollars for technology furniture and fixtures we met that requirement every site received some portion of the remaining bond funds the largest portion was applied to the security cameras and the Bell System upgrades drainage issues were corrected at the Jack Harmon Elementary and Catherine Sue Simington Elementary locations other
083expenditures included painting Marquee repairs technology cabling cooling tower repairs and also weight room equipment to name a few as of June 30 2023 we have satisfied all requirements for bond series 2017-2018 and 2019 in the proposed pamphlet criteria this will be the last Bond report that I will give you on these and I would be remiss if I didn't stop and say thank you this thank you actually goes out to our property owners and our community members they are the ones who approve this Bond and they are the ones that allowed us to build the storage facility at CHS that comes Performing Arts Center the maintenance and transportation building the district Services building upgraded marquee signs put Bell systems in our schools increased our security cameras helped us with HVAC work helped us in food
084service areas gave us Renovations and improvements and put furniture and equipment in this District so we can't and thank them well on buses and yes I forgot our buses we did get buses as well so on behalf of the Combs District I do want to thank the members of the community for passing that Bond and I will take any questions in regards to the bond series if there are any from the board or members thank you very much thank you okay 9.3 discussion information on the 23-24 District student enrollment numbers so this is just an agenda item that was asked for there's no presentation so it's just an open discussion if there's any issues you guys will receive the the update for August 1 to September one on Monday uh again we'll give you that
085report uh the Monday before every board meeting but it will reflect first to First just so there's consistency so next next months will be September 1 to October 1 so I think the administration still principals are still learning that so I think in one of the one of the schools they they talked about between the first and now they've gotten more students in well those will be reflective in the next month because we have to we have to pick a date and and run some numbers and so we've just chosen to make it easier first to first so I just throw it open for discussion and and we'll go from there in general how do we compare at the start of the school year to the end of the last school year in terms of
086total number of students we're definitely down end of last year to start this year I think we're down let me get um down about um from May 22 to August excuse me I'm on the wrong one uh down 150 from May 23 to August 23 which is the top half district-wide I can go to each individual that's on page one the top uh the top table we can go into each of the schools obviously it varies depending on the schools in terms of August 1 and September 1 we actually stayed quote unquote flat in terms of if we had kids moving out kids moving in but the overall number relatively speaking was was flat there are some issues as we're working through some of the different reports and so the numbers don't quite uh line
087up exactly the way we want but we're working on that but I would say relatively speaking we're down about 150 kids based on that do we have any data on how ala is doing or Queen Creek or Apache Junction right I I have uh we have conversation we've had several conversations and so I don't in some cases don't have specific but I can give you some generalities what I can tell you is essentially across I'll just say Maricopa the majority of districts are down when I say districts I'm talking about public school districts uh mesa's Down 2 000 kids Chandler's down one thousand kids Gilbert's down 600 kids it's got sale down 600 kids kyrenees down they wouldn't give us a number but they're down they said they were down kids Tempe unions down 400
088kids Tempe yells down uh 300 kids and so they're I think uh Apache Junction's down but I haven't had a chance to talk to Bob to see what what they're doing and so a lot of districts are are down part of that rationale and part of the reason as we've done some research and this was presented in our demographic study by Rick Brown from two years ago we'll be bringing you another recommended action item in the next couple months to do another study but he also got the same thing in his report to Chandler it was in an article in one of the papers the decrease in birth rate is starting to impact schools not just in this state but across the country I've talked to several people that the east coast is really seeing
089a hit by the decrease in in birth rates and so that's impacting uh some of it there's probably depending on the district you're in some lost to vouchers ironically what I just heard yesterday when I was talking to some people is some of the schools that are getting hurt worse with the voucher issue are actually the charter schools and the and the rationale behind that is many parents were looking for something akin to private school which they couldn't afford so I know but but but I'm just saying the the notion is that they couldn't afford a private school but they still want a choice so they went to a charter school now that a voucher is available some of those same people because they already have a tendency to to have left a system now
090have the ability to go to um a private school because they have a voucher and so the person that was having the conversation works with the charter schools and a number of the charter schools around the city are indicating that they are seeing less numbers than they anticipated so the combination of of uh birth rate and the vouch impact may be impacting Charter Schools differently than it's impacting us does Scottsdale lose kids to Charters excuse me to vouchers yes but some of the other districts not necessarily to the same extent so that's what I'm hearing around you know around this the state QC Steve window numbers I think they're they're obviously up there running at 10 up uh what we're understanding and again uh Stephen may know better than I but what we've been told
091is that they missed projections on kindergarten first grade again that doesn't mean they didn't have growth but they thought they'd have a little bit higher growth but again because of the birth rate issue you're not necessarily getting the the growth rates that that you're anticipating and it's not unique to to Combs it's it's happening uh around the country when I think about the people at possibly at Charters now which of course they don't have to pay for going to a private school from the reading I've done a voucher's worth approximately 7 200. private schools cost a lot more than that so if a parent can't afford to send their kid to a private school now adding in another 7200 isn't going to might affect some of them right but there are still many that are
092not going to be able to afford it so so there's still some kids that are missing from this equation right I'd like to know where they're going right well I mean they're they're going a number of different places uh uh the average but not to contradict but the average voucher is eleven thousand not seven thousand the the starting base is seven thousand the actual average is eleven thousand um but you also have Micro schools you have some of the homeschool if I was thinking about homeschooling um I have to register with the county but you don't tell me where you're going with that why would I go to the home school well if if I'm gonna if I have three kids and I'm getting 10 grand a kid I just made thirty thousand dollars there's
093absolutely no um oversight of how you spend that money in any way shape or form so there could be a number of different places going our our principals have been talking to the people if they as they leave us or as they come back we're starting to see uh just within this month again it's you're seeing in and out at a much higher rate it's not all out it's in and out so you do a plus three you say well we only gained three but you may have turned over 60 kids 30 out and 30 in type thing and so you're still seeing this movement uh if if we have a situation where you do some discipline someone doesn't like discipline I can go ahead and take my kid to another school very very quickly
094so this movement is is much greater than it's been before um uh that that we're seeing um but but in the report the the principals are talking about some of the strategies they're starting to do uh or watching the numbers like Hawk we're having conversations at all of our meetings trying to determine what it what it is we can do to uh to mitigate uh the loss one of the things I've seen on the positive side is um in Facebook a lot of the schools posting activities that they're having the first month of school and welcoming the community to join in on those activities and I think more of that kind of thing is a very good way to approach it at least one you know one part of the of the issue so what's
095the biggest concern that arises with that loss of students well I mean I think the initial concern hate to put it down in this way but obviously with the loss of those students is is we're running a loss out of our budget we built the budget on four thousand and fifty two ATM we're lower 150 lower than that so you're depending on how and it's get a little more complex because if we have 200 preschool kids and I know we don't count preschool kids in our numbers but if you have 200 preschool kids we're actually only getting funded for about 25 or 26 with your kindergarten kids even if you have a good class or a bad class you're still only getting 50 funding with your aois you're not getting you get 85 or 95
096percent so when you calculate that whole piece our issue will be that we'll have to address a financial issue of probably about a million dollars we are already working on that issue and we will have a solution to that problem uh we're going to just tackle it head on and not and not play around with it that's part of the reason why the Esco that we're supposed to talk about today is is not on the agenda because that's going to be one of the ways to resolve the issue that being comes the immediacy that impacts everybody obviously then just overall bringing kids in so that you can have more opportunities for kids that that would be a secondary piece to it okay I do have um I want a couple things I guess so I
097noticed on Facebook as well as he did I know Harmon's like blowing it up like I think probably something every day um I noticed some Facebook ads and I want to say Simington and ranch so sue Pascal and Sue Cruz are you guys here no okay so can anybody else tell me like what went into that how did you do it like are we doing more with other schools like what's because I think that was like a huge positive I saw that I was like oh because like it was really honing in on the positive of what that school has to offer so I thought it was pretty good for all of them and they're a product of those strategy meetings that we have with each of the schools prior to the start of the
098Year where we essentially look at all of the metrics the enrollment data we 've content calendar as we build the marketing strategy for this year so they were triaged for want in order of the Sesame by the need of enrollment so before that have launched our CTA Ranch signing 10 and CCX and then the rest are slated to continue and that'll all be outlined in that marketing strategy document that I'll share with you when it's done we have one school left to meet with next week and then when that's done that will outline the year to come so the last presentation I gave you was essentially the year in review this will outline what that looks like this year based on the conversations with the principals those marketing activities the challenges we need to overcome
099that also includes the subdivisions where we're targeting and what that spend looks like so all of that would be shared so I see that it goes on our Facebook page where else does it go does it go anywhere else so it's built to all targeted based on different meaning on if it's keyword searches if it's geofence for certain subdivisions so it's all built based on the target audience identified by the principal which is net investor who is we leaving myself empowered oh and then and the principal and the principalities respected as well all right and in addition to that Kayla and I have been working um we have dedicated funding out of our um out of our rooftop fees that is targeted for additional videos that are going to update the the school videos that
100we had from a couple years ago they're going to update the district video we're going to go ahead and then have five thirty second pieces that address a number of different issues some will be used for recruiting some will be used to talk about what's happening with hashtag Ford and so that's a that's a targeted dollar amount that's going to go to outside Source we've already received bids from vendors so that Klan her Department continue to work on what she was just talking about but that we'd also be going ahead and and bringing more information out we would hope to have those the the target time is to have those during this semester so that they can start hitting with with some new ones obviously some of the school ones as an example we have
101teachers in there that don't work for us anymore you know we've changed our principles and stuff so so that's happening in conjunction with what Kayla was just talking about I'm sorry if I didn't see the others I just saw those two but I thought it was it was great a positive note I think that was that really is I think that some of those things will capture some some community catch some community members eyes so good job anything else so then we have our handbook discussion and information on the 2324 J O Combs governance team handbook um we don't have to have a long conversation on this one I just want to show for you what that has in there I know we talked at The Retreat Bob had had some pieces in there that
102an additional additional page that we put in yes thank you for adding that right I saw that and then the other piece that was in there since you guys approved the um uh approve this uh strategic plan the Strategic plans in there so it was just there's not a ton of updating but uh we're not voting on it or anything like that but I just wanted to make sure I'm here to answer any questions you may have but it it's pretty much I'd say 95 exactly the same as it was before with those minor edits but because we have a new strategic plan I wanted to make sure you have the new portion of that so what you have is a whole packet that you can just go home take it out of the binder
103that you have and put the new one in and then that would be reflective of what's going on this year a relative to uh the handbook so open to any questions but it's it's just uh making sure you have the latest greatest version okay all right so then our next is executive session really need to vote to go in executive session yes yes okay I'm going to make a motion to to go into executive session second all in favor aye aye motion carries five to zero you guys don't have to stay you can leave that thing