001I want to let you know about uh Kelly Bond and Jenna trank were selected to represent the district on the national teacher Council for modern learning and Kelly was also named chair of that Council um so some representation in modern teacher uh give you a little bit flavor of the district process 262 individuals both new hires and transfers even though they may be our employees but if they transfer there's still a process that they have to go through so you can see with certified staff 65 new hires and 44 transfers classified staff 29 new hires and 16 transfers we're still working on that so there have been some people that have been hired since this data has come through um Dr duplicitous was at a job fair just this week more of a support staff
002job fair than a certified staff so we're constantly looking and trying to fill out different positions and so we'll continue to work with that classified staff for substitutes for new hires and one transfer substitute for certified 11 new hires so that places Us in in a better position twofold number one we have more substitute teachers but we're also closer to fully staffed this year we're we we're fully staffed but in terms of long-term Subs the number of long-term Subs we have in most cases is is minimal and some of the people that are long-term Subs are actually working towards their teaching degrees so unlike the last couple years where we had multiple unfilled positions which were taken away our subs and we were short Subs this year we seemed to be in a much better
003spot relative to that there is a whole bunch of links so this is in this that you can open these links if you want Michaela just wanted to provide some stuff on marketing some of the information the enrollment lead update and some of the stuff on the community had preschoolers is a part of or in in line with the board in the student enrollment report that you'd asked for I shared it with you digitally this afternoon but I also left a hard copy in front of you for your uh wanting to look at it and so you can take a look at some of some of all this I'm not going to go through each one I will tell you as on the Sun Times the Queen Creek Sun Times I know Mr Delane I
004think you reached out to them we will be doing I will be doing a monthly superintendent column along with I think Mr Barry or Dr Barry already does that but we've submitted the second one that'll come out here pretty quick so we'll go ahead and use that to to help us out uh Ranch welcome their students with red carpet appeal and parents both a drop off parent drop-off and Bus drop off kids loved it and were excited by the start of the new year cta's got game on fundraiser funds being used to provide students with updated playground equipment and designated soccer and football areas and they're also providing staff with items to to they choose to help fill their needs to promote student-centered classrooms both teachers and student supplies at the high school Jason Nielsen
005was recently named Region Three teacher of the year for the CTE program in the medical area I also want to bring forward AP results so with ap again this is a pretty speaks highly of our kids as well as our teachers we had 171 kids take the AP exam last year in 11 different courses last spring and in the AP exam a three or higher on a five-point scale generally gets you college credit not always but generally gets you college credit and we had 42 percent of the students score three or better the national percentage was 21.6 in the state percentage was 14.7 so overall the percentage of kids that got a three or better was significantly higher we also had a number of different programs or courses that scored at least 50 percent you
006can see AP Spanish had a hundred percent I believe it was seven kids that took that one AP Lit in composition was 79 percent but both AP Lit and AP language comp which was 58 both of those classes had about 25 give or take 25 kids in a class so 79 of 25 would be significantly more than the seven in in AP Spanish so it just depends on which kids decide to take the test and then world history and U.S history had 50 so I show you that uh probably some stuff coming out from the district on that piece the success of the kids in that and uh just in looking at schedules uh we I'm seeing a little bit of an increase in some of the classes that kids are taking uh that are
007AP based and then I just have a whole list of upcoming events I'm not going to go through those all but those are mainly for the pretty much cover the first nine weeks they go into October um just so you have an idea what's coming up so we do not have um a recognition of an individual groups like we do in future meetings but we do have recognition for the blue apples and so I am going to call up Karma first to make a presentation for the apples and then we'll call up Jen thank you not that tall so this is absolute um pleasure and honor to be asked to recognize darcene kishbaugh I have had the pleasure of working with her for 19 years um she started as a fruit girl that was the
008less popular vegetable girl but she I remember we have this professional development class that we took and it was on Exemplar exemplary customer service and they went over that they're like who are our customers and all of us Noble first of all is the students absolutely but then it extends out to the parents and it sends out to your co-workers it stands out to other departments basically if they're human they're your customer and that's where your customer service is and I know that over the years she's always wanted to do it just the way it needs to be done that it's correctly done and that um people know they were heard and I know we're kind of struggling the food service because we're waiting on new hires to get here and so we're both out
009at schools and we're doing our best to get back and even if we see that they found their way to where they needed to be we're still she's still getting back to him because we want him to know that their messages are not just falling on a dead ear but she has been invaluable like I couldn't put a value on her what she has done for this department over the years I know that she has helped so many people and I can just see like when she walks in the kitchen the whole stuff's like okay Darcy's here she'll fix it it's like it's just she's very good at what she does and so I just like to recognize her and thank her for being here and being absolutely wonderful at her job [Applause] thank you
010[Laughter] [Applause] and then we'll ask gen Corey to come on up good evening so I started with the district July 1st two weeks ago Dr Wyman says you get to pick someone from your department to acknowledge at a board meeting so you can imagine what's going through my mind at that moment and really with the team in student services I can't even begin to tell you how excellent each and every one of them is and truly I am so fortunate to have and be a part of this team they are nothing but outstanding professionals so to recognize one is is hard but I know every year we highlight one that should come before you so for this year we are going to highlight Brenda's ends and she is our program specialist and I told her
011I was going to make her come up here and stand next to me so she can hear all these words from her colleagues which is she is really an educator lifelong professional compliance driven with essential and is essential in the world of special education she can be counted on she can lead projects and work collaboratively with a team she brings Insight gained from her experiences and merges with the new information and new opportunity as a person Brenda is kind and generous as the longest serving representative of the District student services team she is welcomed and supported the growing team welcoming everyone who comes on board we are grateful for her leadership and her support and on that note I'd like to tell you that Brenda started her career in 1993. and she taught until 1996.
012today on August 9th 1999 she returned so this is since then her 8760th day back in education she is also known as a huge support from the time that that people joined the team her highest priority is what is best for the students she's kind compassionate listens and stays curious she is also a leader through her action she is always available for questions and always working to help her students and her peers dedicated reliable student Advocate are just some of the words used to describe her I know that I am honored and lucky to be a part of the same team that Brenda's on [Applause] Judy what'd you tell me okay all right thank you do we have any uh volunteer recognition no volunteer recognitions and student of the months will start in September okay
013so do we have any uh items from governing board members nope nothing from the governing board do we have any public comments nope no public comments okay so next would be item seven the um consent agenda does anyone have any comments or issues they would like to talk about regarding the consent agenda I do not have any who nothing okay then I'll entertain a motion to approve the consent agenda I move to approve the consent because consent agenda as presented easy for you to say hi second it's like 10 seconds okay all in favor say aye aye opposed it passes four to nothing okay next up is I gotta scroll down to find where I am item 8.1 uh let me hang on I gotta get there discussion and consideration of approval of the 23
01424 Geo comb strategic plan goals so this was uh this is the final product if you remember we started at the board retreat and we worked through and had a rough draft between the board members and and uh leadership and then we came back to fine-tune it over to leadership meetings and so I believe it is reflective of concerns and questions that were addressed or raised by the board at the at the retreat and some fine-tuned um uh pieces that we talked through based on some of your concerns and Based on data uh relative to how we're doing so if there's specific questions you're more than happy to work you through it but otherwise I would recommend approval as presented so when I looked at it it appears that it's just in the same kind
015of format with the four goals and then the strategies underneath it right because so what we're changing the the strategy level the objective level and the goal level there were some minor changing of the objective levels in certain ones the goals themselves remain the same tied to our instructional plan and so it's really just at the strategy level with the hope within five years we'll get to 2027 and we'll meet what the big goal was because we're making progress every every year okay questions about that item anything no questions okay then I I'll entertain a motion I moved to approve the jail Combs Unified School District strategic plan 2324 District goals as presented in a second okay all in favor say aye aye opposed it passes four to zero next is discussion and consideration for
016approval of fiscal year 24 Capital plan members of the board Mr Wyman Dr Wyman colleagues tonight we are here to talk about another Arizona revised Statute this one is statute 15 2041 B which requires the governing board to approve our Capital plan annually for submission to the Arizona school facilities oversight board the capital plan is not a review of our fixed assets it is actually a compilation of our student ADM projections open enrollment students new construction projects and district-owned vacant land summary that must be submitted to the school facilities oversight board this information becomes their basis for eligibility analysis of funding for a new school the 2024 Capital plan was completed using our current ADM or enrollment information the independent study that we previously contracted and then our historical Trends the data shows it breaks
017it down into K5 6 8 and 912 based on those numbers CMS would be eligible for a school in FY 33. by one student are there any questions in regards to this data if not I will follow this with the school facilities board tomorrow anybody have any questions no no okay then admission please I moved to approve the fiscal year 2024 Capital plan as presented and a second Jen okay all in favor say aye aye aye opposed it passes four to zero next is item 8.3 discussion and consideration of approval of the JL Combs Unified School District hearing officer list for 23-24 school year this is just something we do every single year this just brings names forward to you in case we need to have hearings uh independent outside individuals on a hearing could
018be for student discipline could potentially be for an employee issue too for the most part these are uh former Educators there's one exception on there which has been Hufford he's an attorney I always put his name down just because in case the situation is complicated it may involve a legal representation on the other side at least the hearing officer that we have in place understands the law and Dr tabletsis and myself are on there just as a safety net and depending on what would go on so I would recommend approval as presented any questions about this item no okay then I'll entertain a motion I moved to approved list of hearing offers for officers for student disciplinary hearings for the 23-24 school year as presented second okay all in favor aye aye all opposed passes
019four to zero item 8.4 discussion and consideration of the inter intergovernmental agreement between Pinal County Sheriff's Office and the J.L Combs Unified School District for a school resource officer last year we uh Sherry Dukes Dr Dukes applied to the school safety program for its three parts it's actually got social workers counselors and school resource officers we actually applied for three different well we applied for two school resource officers one of the high school and one to split between the Middle School and the alternative school in actuality for some reason the state gave us three but just because they gave us three doesn't mean we get three and so in talking with uh Pinal County pcso they do have or will have an officer available that could become a SRO at our high school they're waiting
020on some hiring issues so it may not occur right away but this is the agreement with them to go ahead and have that individual come on board as soon as possible in the grant it showed a price tag of 110 it's actually a price tag of 158 uh a thousand dollars that's picked up by the state we're still talking with the state um the the grants or the belief of superintendent horn as we ought to have officers in every one of our schools and so they're not going to be able to fill all the requests even that were approved because again many of the Departments do not have enough officers to put in schools so I'm not worried about the the difference in pricing that'll get taken care of but and we're working with ad
021but we do want to bring you that piece I would argue that even if we didn't get funded which I highly doubt that would happen we would fund the difference just because of the importance of a SRO at our high school so this will get us started and then it's a matter of when pcso they have an identified officer that's on the other side of the county but lives over here that would come here but it's a matter of them going through the hiring process to get someone else to replace and I'm not totally sure how long that will take but but hopefully it'll be fairly quickly so I would recommend approval as presented questions anybody no okay then a motion please I moved to approve the IGA between Pinal County Sheriff's Office and Joe
022Combs Unified School District for a school resource office officer at CHS as presented second okay all in favor say aye aye opposed it passes four to zero okay next 8.5 discussion and consideration of approval uh Pinal County school safety Cooperative agreement what they're finding there's new uh process out there in this case the software is called Mutual link what it allows for is the police department to come in and take over your cameras in the events of an emergency especially like a shooter on campus or something like that it's very restrictive when they can take over our cameras so it's it's not a case where they can just look in it anytime that they feel like it several districts use this and they're seeing success in situations uh Scottsdale unified did a drill that was
023scheduled for four hours had the whole thing had all the hospitals mock up all that kind of stuff they caught the two perpetrators because I actually had a plant inside within 20 minutes and so because the dispatcher can see what's going on and can tell officers exactly where to go so this is the software that we're looking to do Pinal County received a grant from the governor's office for this and so they're in the process of utilizing the money for that to do a Consortium across the entire County so that all school districts that want to and sign up for it can be on it uh and so that's a recommendation to move with Pinal County at some point we'll probably also have a conversation with uh qcpd although there's no campuses in their jurisdiction
024obviously there are jurisdiction butts right up to some of our campuses so in the events of emergency they would they would be uh dispatched also but this is the Consortium in Pinal County and therefore it's just a Pinal County pcso issue so that's my recommendation to move forward with as this as presented questions I do have one um it says pcso will only have access to the cameras in the event of emergency do they need to contact us to get access in that no there's a the the back end works with with um uh what their what their computer system works to access our computer system and so there's just an agreement that says you can't access it in the events emergency as somebody's called out for a situation then they would be able to
025dial in or I shouldn't say dial in that sounds old like I'm real old but they'd be able to go ahead and use a user password to get in uh into the system and go ahead and access the the cameras and we use vercatas which we put in across all of our schools and many of the districts are using brocato so there's not a problem between the Ricotta and mutual link communicating uh if there was an emergency and if they were to do that in the case of emergency would we be aware of that yes okay so we would know when that's happening okay other questions all right then a motion Jason you want to do some I don't want to no I'm in a long time I motion to approve the Pinal County Safety
026school safety Cooperative agreement as presented second all in favor say aye aye opposed passes four to zero next 8.6 discussion and consideration of approval for the purchase of Windows laptop computers for secondary teachers members of the board Dr Wyman colleagues how you doing the purpose of this agenda item is to refresh our Windows devices for our high school middle school and all School staff the high school devices are the oldest who have we they we purchased them in 2017 and more devices at the high school have started failing over the last year or two so you know we'd like to refresh the devices there for sure the other issue that we're running is Windows 10 support ends at the end of the year and the devices at the high school we can't upgrade them to
027Windows 11. we've tried but they just don't run very well so I recommend this board gen item as presented I'm just curious as to when does the timeline run out on the use of the ursus funds Esters 2 was running out in September this year we've spent all of those funds Esters 3 runs out in September of next year end of the end of the month questions about this item nope okay a motion please I motion to approve the purchase of new Windows laptop computers for security secondary teachers as presented second okay all in favor say aye aye aye opposed okay it passes four to zero thank you thank you that's a long time isn't it okay item 8.7 discussion and consideration for approval of the purchase of one HVAC unit at Combs Middle School
028members of the board Dr Wyman colleagues um the middle school has two AC units they're 40 ton units on the on the gymnasium one has failed it's not repairable um it's pretty much towards the end of its lifespan anyway and this is to replace one of them um it's desperately needed I'm running the other unit 24 7 just to keep it to where they can use the gym but it towards the end of the day I think or I can tell us that it gets a little toasty in there yeah wow that's the way to get it quick I mean no no that's the problem everybody's um everybody's slammed as far as um with the excessive heat all of the manufacturers are three to six months behind and for Clarity on some of this too
029is is HVAC units these types of units are not like it's not like you go to a card lot and there's all these cars and you just choose a car that you want most cases they don't build these until it's until you order one I had an emergency I lost eight in one building up in Payson uh the week before Christmas and we did not get them put in until uh the end of March and that was an emergency and so you're at the mercy of whatever the lead time is and that was before the pandemic and all that kind of stuff so uh we had uh formal bids and they all they are all putting 35 weeks as delivery time how's the other unit working I mean I know it's yeah we have a
030few of those That We're Not Gonna Knock in the wood um I mean so um you know it helps by letting it run 24 7. because essentially you're developing thermal storage at night when the ambient temperatures down lower the head pressure on the compressors a lot lower so that way you're pre-cooling the buildings for the day so your best strategy we can come up with because I recommend it pass them over to the high school to do stuff or well they'll go in there with our fans that doesn't sound good at all I mean I know all right any any other questions about the HVAC unit all right we need a motion I motion to approve the purchase of one HVAC unit for the CMS gymnasium from Tempe Mechanical as presented second okay all in
031favor I I opposed okay it passes four to zero 8.8 discussion and consideration of approval of amendment to the contract for custodial Services by SSC service for Education under one GPA contract number 20-01pv as you remember when we brought uh SSC on to take care of the do Ranch and uh the high school we said if if it was a positive relationship and if we continue to run into staffing issues we would look at expanding that we are in the staffing issues we're short five custodians as as we speak and so we've approached SSC for the possibility of of uh expanding their footprint we looked at the middle school just because it's the second highest usage type of building with the public and so uh they've said yes they can do it the pricing's at
032I believe 240 but but we do anticipate a savings of approximately 30 000 sometimes I think people think it's an automatic that's going to cost us more to do this but we see the savings just in part through Personnel but in part also through supplies and so if you approve tonight we will let them know tomorrow and they will probably need uh they will need until after Labor Day to ramp up and get the people hired to come on board nobody will lose a job the individual work for us now we're short to down at ctac CCS so two of the people will go down there and then two the others would be absorbed there's a chance some of these people they'll be approached by ccs to see if they or excuse me SSC if
033they want to work for them so we may have a temporary uh overload of people but based on the turnover we're having we won't have an extra employee for that much longer and so we would recommend uh the expansion what we continue to do this in the future just depends uh we're just looking at every different possible way we can to make sure our facilities are clean and then understanding what the unique situations are so recommend approval presented questions I just excuse me um in terms of the coverage so we're kind of spread a little bit so some of the things we'll maybe not get done is well as we would like in the meantime until then right right yeah I mean it's the same battle we had which is which is quite frankly why
034we ended up going with a third party is we were so spread so thin that that in some cases our facilities weren't looking at the level we wanted them to and so this just gives us a chance to give like in the case of CTA and and CCS they'll have the three full-time people they need instead of the one that they have right now and so uh uh yeah we'll we'll be back to cleaning uh where we want maybe even better because we'll have a full staffs everywhere but again there will be about a three-week window while the hiring takes place and and then we can move people around three weeks is better than 35 weeks that's I was just I was thinking the same thing but I didn't want to say it okay other
035questions okay I had an emotion please emotional approve of SSC services for education to provide custodial services at Combs Middle School through June 2024 under igpa contract number 20-01pv as presented second second Jan hey all in favor say aye aye aye opposed it passes four to zero 8.9 there's a lot of eights this week or this month discussion and consideration of approval of school facilities division building renewal Grant roofing project at Simonton which members of the board Dr Wyman colleagues if you recall the school district did have some weatherization and also some Roofing Replacements in the prior around these two schools that are recommended well we'll take one at a time so this is uh for Simington so Simonton was one of the schools that did not get re-ruffed and we're we have some damaged
036uh areas and if we need to we need to address it because with the new monsoons and everything else coming up it definitely is needed and they're willing to put the bill for it so which is always nice yeah so I recommend your proof and and so you see you'll see that the two 2.1 million on both both of those so this is substantial amount of money again that does come out of our pocket comes out of the sfob I just bring this up more so that the public understands where we're going after every dollar we can for everything we we can do we did 17 million back in 19 or 2021 um we'll do with the four that you're going to do here probably in excess of about 5 million um in addition to
037other projects that we've done so we continue to to uh push the SF OB to give us as much as we can but there is a structure that we have to follow um I have a question I know we're talking about Simonton we look at Harmon it's the same dollar amount is it that one dollar amount covers two or is it two million per it's two million it's their sister site so it's exactly the same building footprint and everything so that's why it's unusual that you'd have the exact same price other questions or comments okay lotion a motion approved the terms and conditions for a building renewal Grant roofing project at Simonton Elementary is presented second my second okay all in favor say aye aye aye opposed it passes four to zero 8.10 discussion and
038consideration of approval of school facilities division building renewal Grant project at Harman same thing right same thing okay any other comments or questions okay and motion to approve the terms and conditions for the building renewal Grant project at Harmon Elementary is presented hi second all in favor say aye aye aye opposed it passes four to zero okay let's see what are we up to that 11 another discussion and consideration of approval of school facilities division building renewal Grant projects at the Combs Traditional Academy and the comb Center for Success campus members of the board Dr Wyman colleague good to see you again it's been such a long time um this is desperately needed we have worked with the stage system for over a year now this you know everybody knows that that was the original
039Campus of this District it was added on piece by piece and the the fire alarm systems and Life Safety Systems are a reflection of that a lot of the equipment is so outdated you can't get parts you actually have to have somebody custom make cards to make it work so so they're in full agreement that needs to be replaced the report that we gave them showed that um so I recommend that you approve this and this is also coming from the state the funding sure yeah and one thing I've been told that we school districts are really trying to get these things approved soon because they're afraid that it's going to run out of money so you know yeah questions or comments okay motion please emotion approved the terms and conditions for a building renewal
040Grant project at the CTA and CCS campuses as presented or campus as presented right second I second Jan all in favor say aye aye opposed passes four to zero and the last eight 8.12. discussing and consideration of approval of the school facilities division building renewal Grant project at Ranch Elementary this one's a little bit unique we had storm damage a hail storm almost a year ago um and it damaged majority of the units insurance company came out to trust had mechanical companies take a look at and evaluate it um and they gave us a price of 140 41 thousand dollars to replace the coils the coils are one component of the condenser on top of the roof that the hail bounced on these units are towards the end of their lifespan so it'd be like
041putting a new radiator on a 57 Chevy and everything else is really bad so they said you know you really want to do this or would you want to take this money and see if you can go ahead and use some of your funds to go ahead and replace it put new units on it and we don't have a bunch of capital money laying around so we went and petitioned towards the state to see if they can help us out and this is fairly new to them to do this partnership and Dr Wyman should get a lot of this credit he convinced them to consider that to think outside the box so and I think other they're starting to do it with other districts now too so it's a good joint venture so I recommend
042that you approve this comments or questions no okay then a motion I motion to approve the terms and conditions for a building renewal Grant project for Ranch Elementary as presented second I second all in favor say aye aye aye opposed it passes four to zero that was a lot of eats a lot of heat okay moving to 9.1 discussion and information on student achievement the August report I think we have Dr Fountain coming up yes all right it feels weird not to have Shelly here so I don't know does Bob I'll move over you like president pro tempore interim I'm not sure what uh to go with here but um so evening members of the board Dr Wyman and Miss Wagner um excited to bring you some updates from the curriculum instruction team um generally
043we would also include in this some of our assessment updates as I think you know we are in between Personnel for our assessment coordinator and we're kind of in a in between phase two with our data collection but we'll have that for you um by we I'll have that for you since I'm subbing in just like Mr Delano um so we'll have that for you at the next board meeting we are currently working on completing our initial benchmark assessments those will be done in the next week or so here so we'll have that data for the next board meeting we're of course always waiting for the state a through F data that preliminary data has come in it is still in the embargoed phase it's not Public public release yet but the initial data looks
044looks pretty positive for us so we're hopeful that the uh the board will finish that up in the near future and give us the official release and those cut points but they still have a few things to navigate on that so um I won't count on September for that update but it's usually October by the time we get that official information in see if I can make the clicker work it helps me turn it on so we're going to start tonight uh with Bob Anderson because I just feel like Bob's been up here enough he should continue to be up here so Bob's going to share some information about College and Career Readiness oh no Bob is going to defer that to John so so John come on up um okay governing board members Dr
045Wyman my pleasure to be here uh really so um just reporting back on some results that we had from our major Clarity usage and you can see based on the chart that we again are doing some wonderful things with the use of the platform again this is one tool that we use for our College and Career Readiness for our students and again we are pleased that our staff has been so heavily involved in helping students navigate and participate in the different activities that are available to them and that's why you see such a large percentage of usage and account activation at the elementary schools we have our counselor counseling team or maybe even a library Aid in some cases that are facilitating those activities at the middle school we have had last year we had
046our counselor and one of our counselors and as well as some teachers in the court areas and that's important to understand that we're really trying to get staff on board so the four core areas are given some activities to do with their teachers and they were very good about getting those done so the nice thing about that is our students are seeing that this isn't just something that the counselors are doing with them but that the staff has bought in and so it has a little bit more weight and then uh at the at CCS we're we're very fortunate to have uh Ms Godin the counselor there who has a little bit of a different scenario a different circumstance where she can actually sit down one-on-one with students and work with them uh with and
047and that has made a according to Dr Goolsby that's made a good impact on their students because now it's giving them some focus of what they might be able to do when they graduate from high school and maybe a reason to graduate from high school and then at the high school of course we have several staff members counselors that are involved in helping the students it is a student owned platform and I want to emphasize that because um you know it's really something that the students can utilize anytime anywhere right they can do this at home they don't have to be given an assignment they can go on the platform they can explore different careers when they get to the high school level they can search out Financial Resources for college they can apply for
048scholarships they can apply for college and so forth all this on the platform they don't need direction to do that so it's it's really something that will follow them again they have lifetime membership so even when they graduate from from Combs High School they will still have access to the platform they can access test scores that they have entered in their resume information all that stuff that that they've built up can now be used Even After High School so again it's been a good platform for us to use for our students and you saw the badge up there the badge simply just as an award that major Clarity gave us for uh robust use of it um just again for our four or five grade students there's um theirs is pretty basic they visit the
04916 different career clusters to understand what those are it's just a career awareness piece when they get to the sixth grade platform uh at the elementary schools and the seventh and 8th graders they now begin to do a little bit more deeper dive into career exploration so now they're looking at specific occupations uh jobs um and an opportunity to really see what people do in those jobs what kind of earnings they make what kind of job demand or Outlook there might be so forth and so on and because of the assessments that they take it does align with their interests so if they don't know what they want to do major Clarity kind of gives them an opportunity to to have a launching point right and then for our 9th through 12th grade this year
050we've made a a larger shift well I should back up I want to tell you that in seventh grade you all approved the careers in your future curriculum and they use major Clarity every week with those seventh graders along with the Hands-On activities that we approved and so they're going to get a much greater depth opportunity to explore careers and we did that on purpose because we want to spend less time exploring at the high school level they will still do some exploration at the high school but we really want them to start uh getting to that Career Development stage where they're now taking classes they're developing skills that they can apply in the workforce they're making choices as far as what career what college they might need what uh what post-secondary really looks like
051for them and so that's really where we want to emphasize or what we want to emphasize with the high school now we still do the expiration we do a lot of it in the Career Technical education classes we do some in other classes but really we've made that nice shift so we go from awareness to exploration to development okay our goal again is that when the students leave they no longer give you the I don't know what I'm going to do at graduation they give you that I at least have a plan whether that plan changes or not that's up to them but at least they have a plan you have seen these quotes this is just different things that our counselors and teachers have experienced um throughout the experience the last couple of years
052this year we're happy to announce that uh with the acquisition of paper uh of major Clarity by paper um we also have integrated Common App common app is an app that was designed years ago to where students can enter in their information so instead of applying for a college and entering the same information multiple times they can enter it into common app one time we currently offer that to our students it's a it's a free version um but they have to find it right so we have to put it on our website or whatever that is now integrated into major Clarity so they go to their major Clarity account and they they'll have a common app option the second part is parchment parchment is our transcript software that we use um up until this year
053students could utilize that but they had to pay for the transcript small cost just a few dollars but every time they they request a transcript they had to pay those few extra dollars we integrated that also into major Clarity this year at no cost to the students so now students can request as many transcripts as they'd like no cost to the family um and again one place a One-Stop shop for all these things in major clarity okay oops I'm going ahead and that's not me nope okay so anyway so a little bit of a review I think you've heard most of this before but we just wanted to touch and touch base and let you know where we're at and some of the the new and exciting things that we're doing this year I'm always
054trying to improve on what we're doing and I think we're doing a pretty good job and when I say we I truly do mean um the sites the administrators their support counselors teachers all of them really uh buying in and understanding the importance of college and careerness even as low as the elementary level any questions John you could have said my part if you wanted members of the board Dr Wyman I am here today to talk to you about our new employee orientation and the pieces that we've incorporated into that and what's coming forward for our new employees additionally so we had 45 certified employees that includes teachers and student services members within for our new teacher orientation we provide it as we do with our students with that personalized learning we wanted to give
055that opportunity also for our staff so we provide a different breakout sessions that they could attend based off of their needs we provided time thankfully with the Combs Education Association and then our Combs teacher Association we had lunch where our principals and our coaches were able to spend one-on-one time with our new teachers at their on our campus here at the district office but together at the same table to really collaborate oops and then with our professional learning all of our new employees were able to hit that goal one literacy component through there and then we provided a resource folder with all of the different resources that we have that we not only provided paper copies of but we provided digital resources for teachers that they could go back and refer to whether it was
056benefits information from HR business services and also art with Goal one with our literacy pieces and curriculum pieces and then at the end we created a Neo survey that we took back with that feedback and to continuously improve our practice as our teachers do within that classroom setting so at the beginning of the year that's our boy there we started summer camp where we had uh trained professional learning for foundations right from the beginning and trauma-informed care and then our new employee orientation where we did our culture building breakout sessions goal one um where that was learner-centered culture and our standard operating procedures and then our year-long continuous support systems for our staff will be with our content coaches they met with every new certified teacher to ensure that they had the resources that they
057needed to start off the school year in addition they've been out on campuses modeling lessons attending plc's providing resources for all of our teachers not only our new teachers but for all of our teachers and then additional resource and support training can be is offered one-on-one if our teachers need that additionally our instructional coaches we've done walk through Crews and met with all of our new teachers on that end and have provided different areas of support with our vision our code Sops we've watched modeling we've had our I've done walkthroughs with the coaches and we've seen how even our new teachers have already embraced our vision and code they're posted in classrooms we had teachers even new teachers beginning to unpack standards it was wonderful opportunities to see through our walkthroughs and those are going
058to be conducted year long not only myself with the instructional coaches and with the CIA team and with principals but we'll continuously so that we can see weirdly what's happening within that classroom setting on that instructional and being able to provide that instructional support then our induction program we conducted A needs assessment for our staff we're going to change it up a little bit and we're going to provide different sessions for our new new teachers and what I mean by new teachers that's literally our first year newbies fresh out of college or that they've gone through a new teaching Academy or a new teaching program so those are fresh first-year newbies that we conducted that needs assessment and then we're providing specific um Pro sessions for them to give them support whether it's in classroom
059management whether it's some of that personal kind of personal support if they need support with resources whatever they need on that personalized pieces and then we've also set up our first mentoring and mentor and mentee event and that's coming up on August 22nd and we're refining that a little bit so that there's a little bit more kind of clear EX expectations for our roles and expectations for not only our mentees but for our mentors so that both have the provided the supports that they need and then just a little bit of feedback from our Neo survey that I'll let you guys read about how our new employees felt about it and next is Christine good evening members of the board Dr Wyman I'm really excited for this opportunity because um as you can see in
060the images on our first slide here these are some of our teachers in the district that are really embracing fluency elements in our hashtag forward movement and we offered a panel discussion for the first time and the feedback was really exciting to get from our teachers so I'll share a little bit about that as we move along so during our conference we had over 240 participants they were able to self-select their sessions that they wanted to attend and we followed kind of a learning plan model with a learning practice Improvement opportunity throughout the two days we offered 21 learn about it sessions we also had six panel discussions which were those images came from those on our day two to launch that it was a question and answer Style then we had 12 Workshop or
061practice at sessions which was a two hours of focus time on specific topics so staff got to self-select where they wanted to spend their time for that two hours we had 21 work groups for our approvement sessions which was really across grade levels across the district that they've kind of been asking for that time together so we provided those opportunities for them and then that campus work day was that third day I call it kind of an unconference day where they had that work time that was uninterrupted for the day three so on the first day we launched with Dr Wyman coming into the CPAC giving us our intro to hashtag forward for kind of our new staff and then we focused our learning sessions those 21 sessions were around goal one fluency for learner
062Center culture Sops vision and code that Nancy spoke of and then we dove into our goal to for literacy around bigger since that's our shift this year and focusing on types of pedagogy and then the fluency elements that go along with that we also offered training for math adoption since that was a new resource this year for teachers we also provided content for science because we have quite a new quite a lot of new staff in science in our secondary piece and with the new standards we wanted to make sure they had that shift that we're looking for and then student services had some Focus sessions so the feedback you can see here teachers felt like they had a lot of opportunity to get some new ideas the counseling department found value in the sessions
063for setting expectations when students come into their sessions and then that unpacking of the standards process people felt like they found some more value in that then on day two we launched with our panels we had goal one and goal two elements again for our panels staff who had achieved fluency was who we sought out and they were selected and recommended so we had six K2 teachers represented eight three six teachers um we had some sped populations represented with Pre-K and a 7-8 teacher and then we had seven 912 teachers on those panels and the first piece of feedback that you'll see there is actually from a panelist who said that they themselves even gained knowledge by being on the panel so we thought that was exciting and then consensus-wise most people felt that they
064were helpful to their development to actually see and hear how people are living and breathing it on with the boots on the ground so to speak and then after that session we moved into the workshops again around goal one and goal two fluency elements we did bring in those content specific elements for those that have been asking for that support in planning and then student services had time to really dive into goal book which is a resource they use for planning and we had 96 percent of the participants found this specific time for workshops beneficial they created many lessons we had our PE teachers say that they could collaboratively work on a weight training learning plan and then finding teachers were able to find time with people from other schools to unpack standards and work
065on those priority standards and then in the afternoon this is where we came together and had spread out our staff so that we could support the elementary grade levels so K through six had groups across the district so first grade district-wide work together second grade and so on Elementary specials were grouped together secondary staff was grouped by content area we had our electives people at the secondary level group together and then our special student services departments had their own work groups and again the feedback we received was working across the district in our in those groups they got some great ideas from each other they appreciated the time together and our vertical articulation of those CTE PE and Fine Arts people from middle and high school really found value in that so overall we asked
066what their feedback was from the conference and a lot of people said they were able to take risks get out of their comfort zone and I think even our department and our student services department worked together to to take risks ourselves to try something new this time around people really valued that planning time on day two that workshop and prove it time and then um they really enjoyed having those teacher leaders in those panel discussions so next steps as a department we talked about those walkthroughs that Nancy mentioned instructional coaches content coaches are starting those walkthroughs in the next couple of weeks to get on campuses and I'll be going with them as well principals District leadership we talked about through those walkthroughs we'll use that data to identify our needs district-wide and professional learning
067and then those data dialogues that will come out of those data out of those walk through data discussions so that we can really support that move into rigor that we're shifting into this year with professional learning what are sorry what are like the follow-up what's the next thing I say this because I've just been in places as a teacher where we have a wonderful beginning meeting it sounds like that's what you had and then there's nothing by day 90 it's like forgotten what it was even the vision so what's kind of your plan or thought to reconvene bring them back together or what what are some of your thoughts or ideas that you guys have talked about absolutely so one one of the things we're working on is a professional learning Master calendar so we've
068brought back kind of those site PL days in Camp that is campus site or campus PL days and then District PL days each month so we have different Focus around either hashtag forward elements or rigor or data elements over the next couple of months and then in October we'll bring back a similar format of learn about it practice it and prove it with those same topics to keep that thread of rigor going through for our teachers because it kind of sounds like if you if you have that collaboration they might feel they're connected more as teachers to the high school wherever they were it just creates more of a family which would that create more of a retention of teachers because they feel like they're part of something bigger than just their classroom not that
069the classroom's not important but when you feel connection to the other professionals it's like you got someone rooting for you got someone to go to for ideas when you're discouraged just something to consider because teachers do feel a little bit lonely in the classroom sometimes I think a lot of us can sympathize with that right and I think that consideration yes and part of the process too I met with student services to kind of refine those work groups I call them to make sure that all of our people felt like they had a team of people they could collaborate with and work together with so we even identified ways to refine that this week it's cool what other questions might you have well I guess I was just wondering um the new teachers people new
070teeth you know to our school our district into hashtag forward it seems that this is really helpful to them what kind of negative comments that any do they have regarding hashtag forward I don't I didn't receive any of those I know Nancy yes if anything it was that they enjoyed that time and really helped build that culture piece and so and even again when we were out into the classrooms that very first day of school from the first day to the first week they were already implementing them within that classroom setting the nice pieces and again I'm I might be coming from out of District but their best practices as you know as a teacher they're literally best practices we might use a different term for them but it really is our research-based best practices
071for our teachers and as a matter of fact one of the um teachers was like this was great because this is everything that I learned from my University coming out of the university and I was like I want to know what university you went to because we don't normally hear that and so those that was really nice to hear that piece and that it was just it really helped her even see that what she was learning within that University level is immediately implemented within a school that's true that's good to hear yeah I mean I think the the one piece that's existed in the past and we've done some things to mitigate that um is that question of time and how much time is allotted to begin to implement those pieces and so as was
072mentioned in the presentation we we put a heavy Focus during Neo to get them through that and give them those opportunities so that it wasn't uh something that they had to do on their own um and I think that really helped a lot and we have some strategies that we're using to slowly build these pieces so that they're not all expected at once because we know that feels pretty overwhelming when you're you know first coming into the classroom so um what I hope you heard and I'm gonna I'm gonna brag on these folks a little bit what I hope you heard was a common theme about we're really focused on that retention side of the recruitment retention equation and it's our desire as a team to really have some focused efforts in place to make
073sure that those who are new to us particularly those who are due to the teaching profession find success because we feel like that's one of the biggest drivers for turnover is that people don't feel like they're success successful so heavy effort on getting in and seeing new teachers they have had face-to-face contact with our team even on that independent work day that we gave them the content coach team went around and visited every single new teacher to the district to make sure that they had all of their materials in hand to review with them what do you need do you have the stuff that you're supposed to have so that you can start teaching those forward days were designed to get them their first set of lesson planning essentially so that they were structured to
074give them time those first couple days and I think we're honing in on that sweet spot of give us time to do the work and don't give us just free time because then the work might not get done what does that guided practice look like to give us the supports to make sure that positive work is happening but it's meaningful to us in our classroom environment so I think there's some really good things happening and hopefully we'll have more to share on that in the future so a couple things that will be coming up we're working really heavily on goal two this year which is all about building rigor in the classroom so that's a lot of what you'll hear us sharing with you this year and then as I mentioned at the start we'll
075have some updated benchmark assessments in aasa projections hopefully either in September or October depending on how long they drag on and if there's anything else the board wants to hear about from teaching and learning please let us know and we're happy to put that together for you well I think that um rigor in the classroom excuse me is tied into US looking to improve overall performance in the classroom scores on on standardized tests so the rigor is you know one of the steps to get us there so I'm glad you're working on that and it really and we'll foreshadowing right when we get to the aasa data that's a lot of what you're going to see in that data is that if you look at where we're at as a district I mean your two
076major components are your your growth and your proficiency right and when you look at the growth that our students achieve over the course of the year it's competitive with all of our surrounding districts so it's not a matter of our kids aren't learning it's a matter of ratcheting up that rigor so that the proficiency level is reaching higher so I describe it as saying if we go from 0 to 10 and we grow 10 points and another District goes or another school goes from 5 to 15 they also grew 10 points but they started higher and so they're ending higher and so that's the piece that we're really trying to make sure we address in the classroom setting so that we can move those in the direction that they need to be foreign thank you
077thank you let's see where are we um item 9.2 discussion discussion and consideration of approval of changes to policy recommendations from asba policy advisory 744.2747 first reading yeah this it gets a little confusing so I've asked you to take a look at it will you approved something back in May and then asba kicked this out and what you approved in may they made a minor modification too because some attorneys said hey we're not so sure we need to use this uh specifically the board authorizes policies it the statute says simply says authorize so they're taking the word board out of several of this policies so it's a minor change this is just discussion and then in September uh would come back and prove so if you have any concerns with it you can give me
078you know talk to me over the next month but at the end of the day it's it's a minor modification and it's this happens with policies as different attorneys look at it differently and and some group reads it but then someone else looks at it says I read it differently so it's nothing major but we'll bring it back for second read in September okay all right moving on to item 10. 10.1 call for executive session pursuant to ARS 38-431.03 A8 and 9. the governing board may vote to convene an executive session for the board to consider the proposed District school safety plan so should we do that okay I'm wondering if it would be okay with the board if we were to invite both Jennifer Corey and Bob Anderson to join us in the executive
079session in case there's any questions we might have they'll actually be making presentations too and making presentations as well all right well then I make a motion that we move into executive session at 17 at 7 18. do we have a second okay Jason seconds all in favor okay see we are moving