001okay i'm going to call the meeting to order at uh and i need adoption of the agenda please oh never mind then oh yeah i see it proposed okay proposed hearing so um is it julie that's gonna okay madam president members of the board colleagues um today we're going to be talking about the 2223 proposed budget first thing i want to do is cover a few statutory budget requirements and deadlines we are required to approve a proposed budget no later than july 5th between july 5th and 15th we have to publish a notice of public hearing we have to have that at least 10 days prior to our adoption by july 15th we do have to do our budget adoption and submit the proposal to ade then on october 15th we'll do our annual financial
002report for the prior year in december 15th we do have to do any budget revisions that are outlined by ade this is adoption optional if we don't have any ade requirements then by may 15th we have to do the final budget revision the reason i point those deadlines out is be can you hear me now there we go we the reason i point out those deadlines is because the state budget has not been approved the auditor general was required to publish the 23 budget forms by june 3rd so we are once again in a preliminary status the preliminary reforms did not account for any routine annual changes which would normally take into account our inflation and any wage weighted average changes that they would propose as of friday the state budget remained unchanged as of
003today it remains unchanged what this requires is any time we use preliminary forms we have to do a budget revision no later than september 15th so although it's not in statute know that these forms will be coming back to you for consideration we took limited budget assumptions when preparing the fy 23 budget we did a base level amount increase of two percent we changed the base level from 4 ninety dollars and sixty five cents to four thousand four hundred seventy eight dollars and forty six cents we did not change adm any weighted averages or indexes or any transportation factors the other change that we did do is we took in the classroom site fund utilizing the fy 23 rate which has been confirmed at 708 the proposal shows that we're going to be spending over
00420 million dollars on regular education which is almost 69 percent of our budget special education will receive almost 7 million dollars transportation just over 2 million and our k-3 reading program and dropout prevention will receive just under two hundred thousand dollars if we look at another way our salaries and benefits are going to be almost 24 million dollars that's 80 percent of our budget that's right in line with what it should be purchase services are just over four million dollars supplies just under two million dollars and other expenses such as fees things of that nature are going to run us about eighty three thousand dollars that is the proposed budget for the fy23 again as the state budget is finalized we will bring revised numbers but are there any questions in regards to the information
005presented thank you so we don't have any we're not do that was just information yep perfect so why do i need to call it to order we're already in all right so i'm going to make i'm going to call this meeting to order at 206. i need a adoption of the agenda all in favor motion carries three to zero any public comments no no we don't do we no okay all right so we have uh so our consent agenda is there any um any any questions on this consent agenda no it's just personnel do you have any questions on that um all right so all in favor aye motion carries three to zero so now we have a 7.1 discussion consideration proposed budget is that what we just went over okay do you have any
006questions do we do you have any questions on that that you want to if no questions then we can just take a motion all right motion carries three to zero okay approve uh purchase of science adoption um textbook materials look at you madam president members of the governing board distinguished colleagues um can we go ahead and put that powerpoint up there you go i would like to bring to you a recommendation regarding our science adoption for 2022 moving forward i'd like to start by thanking the superintendent and our director of business services for giving me money to do this thank you because without that this couldn't have happened so first of all we started this process way back in august uh we got drugged down a little bit by some unforeseen circumstances uh but when
007we did start back we did create what we called the steering committee that included myself uh marcus berkshire dorsey middau uh christine murphy and karen finn and what we did as a group was we worked through the rfp that we were going to put out on the street and we went through all of the materials that were there we looked at what other districts had done and we created this steering committee that was going to drive what happened with our process the goal obviously our standards have changed and quite candidly madam president members of the board i couldn't tell you the last time the district adopted science curriculum maybe santa could but she's got this perplexed look like don't ask me so boss kids yeah so as you can see it's been a long long
008long time since there were any resources that were purchased [Music] hey it's my last time up here i have to pick at it since that time we have new arizona state standards that were developed and adopted in 2018 in addition to that now as you know put as part of our hashtag forward we've really been working on changing uh our teaching approach to not only science but to all of our core curricular areas as well as our electives we wanted to align our materials because there is a lot of being used out there by a lot of different people and so we thought it was really important that we bring that in this also gave us an opportunity to involve our our staff and you'll see as i go through this that we did include
009a large portion of our of our staff and then it also gave us an opportunity to get feedback not only from our teachers and from our staff but from the community although that was really limited uh unfortunately you can see our timeline in january we finalized our timeline uh on february the 9th we notified our the vendors of the rfp on the 22nd and 22nd through the 25th the steering committee those five folks i mentioned we went through what had was submitted there were nine proposals that were submitted uh only eight of them met the criteria of the rfp and so we moved those eight forward on march the 30th we invited a group of educators in to evaluate the materials that we'd been given there were a total of i believe 10 or 12
010folks that set through that we went through all of the materials that were presented all eight vendors they were scored those scores were totaled and from there we we moved toward our final three that we then invited to come back to be part of that and see on the eight the steering committee finalized all that work going through uh asking any follow-up questions all of those things and then on the 19th the 20th and the 21st those vendors were invited back those vendors were hmh mcgraw-hill and savas they came and presented and at that point we had a representative from every grade level uh k through eight uh unfortunately at the high school as you guys probably remember we had uh i believe six of the uh science department who either retired resigned or moved
011on to other places so that was a little bit more of a challenge but mr hill from the high school served as an administrator and he's taught ag and then mr dave who's the new department chair came in and set through those presentations so we had the vendors present their their resources we were able to ask questions we have several folks in this room that were part of that it was a very very uh informative and uh give and take process there were lots of really good questions that came up from our teacher group and from there instead of choosing one finalist to move forward we went forward with all three as you can see in the back we started our 60-day process of displaying our materials so that folks could look one of the
012things that christine and dorsey worked on was a qr code so that folks didn't have to sit here and look at them they could scan those they could go online and they could look at the materials from home and they could scan through all of that all of the vendors were very helpful in doing that on june 20th that's today uh we're bringing forward to you a recommendation uh for a science purchase i want to tell you that there are three statutes that we follow ar a a r s 15 7 21 and 7 22 talks about how books and materials are to be selected and the board's involvement and the community's involvement in that and then asr 15 213 is the actual process of purchasing those books and what has to happen and i'm
013proud to say in my 40 years of education i have never gotten in trouble for either one of those and we're not going to start today but just be aware that we followed all of those very closely i did want to share with you that our curriculu our criteria for what we used was we looked at the curriculum they presented what were the programs um that was going to be 60 of our evaluative tool the other 40 would be cost we had a budget of 650 000 i'm going to tell you that we came in under that significantly came in under that these are the folks that were on the educator evaluation committee that looked at all eight you can see the different folks that were there angie was the elementary rep for the administrators
014carl for the secondary uh alex fantasco say that right she was our elementary teacher jamie calhoun was at the middle school and then brent stonecipher for the high school and then for the large group you can see i'm not going to go through all of those but you'll see that there is a grade level attached to a name so everybody was represented including our sped folks as well as as we go on uh connie from technology we had two coaches that were part of that and then our district office folks which included christine as the content science folks brenda harrow was another one of our as an ela or an el she was working on that side and then karen finn is our buyer so any questions on the process thank you i anticipated that
015jelly that's the reason i did it so with that said if we can go back to the rfp we're going to recommend to the governing board we would like to pursue uh mcgraw-hill with a total cost of four hundred and forty thousand nine hundred and eight dollars and 44 cents so our committee was able to come almost 155 000 in under budget which will be good because math is next online and i'm not sure what that's going to look like i will tell you the biggest reason for the savings is that everything that we're purchasing with the exception of some readers for the younger grade levels is going to be digital uh that's and it's a six year contract that we're looking at so there's my presentation not bad for my last one ever right
016i think that the fact that it's digital i i don't prefer digital but i have to say that since sarah went into college that is all they have so they're going to have to get used to it and and we had some conversation i will tell you some of the teachers group really wanted some resources but they it becomes very it really jumps the price of of those resources up um and this way you can work to renew the contract when it comes back up or you can look you know satisfied it was just a hard transition for her so i think that's a good transition for them yeah most districts now um are looking at digital um you know i was a middle school principal and i remember the kids the 70 pound kid
017with a 60 pound backpack because they had all the textbooks in there and they're back in i was sure they were all going to have scoliosis before they got out of ninth grade but uh we've really moved away from that and i will tell you uh the the three presentations uh in particular mcgraw hills angie you were there dorsey marcus their resource is very easy to use and the teachers were very impressed even our new high school principal who our science teachers coming in was very impressed with the with the materials for the high school so we're recommending k-12 adoption in mcgraw-hill questions for him sorry okay do you want to just come sit by me bob yes or do you want me to why don't i just come sit back oh this comes we
018can look at the same computer i moved to approve the mcgraw hill as a selected vendor for the new district k-12 science curriculum for the cost of 440 908 dollars and 44 cents as presented all in favor aye aye motion carries 3-0 you're welcome thank you a lot of work way to go out with a bang okay so then we have um 7.3 discussion and consideration of approval of the changes in 2000 uh oh 2223 calendar we're just we're just looking at a very minor modification to the calendar uh based on the start of preschool there's no reason for us to delay the start of preschool the extra week um there's a couple errors on this uh particular calendar so the only thing i would say is you want to have the start date as
019august 28th for um preschool and the end date if you'll scroll just a little bit higher nope the other way the other direction on the 16th tuesday the 16th of may so i would recommend that it's just um approval of those two changes and those two changes only and then everything else will reflect what you approved uh previously the august or july i think i mean sorry july july july 28th month off july 28th and may 16th any questions all right um i'd like to move to approve the recommended change to the 2022-2023 annual calendar for preschool all in favor aye aye motion carries three to zero so next is discussion and consideration selection of the board member and combs education foundation oh we need a board member yeah so so annually um one of
020the board members is on the combs education foundation it's mrs hargis right now and so we just need to know who will be the the individual on that for for this current year now there is at least one individual not here so no i'm just kidding so we come back here again and is there any way we can co-chair it like we could do there could be two of us yeah you can you can you can do whatever you you can do whatever you want for sure yeah it's the next it's an ex-official position there so it's a non-voting ex officio all right we're we're willing to do it together okay so we do do need a motion uh and approval of that so i move that the governing board approved the selection of shelly
021hargis and bob delena as members for the combs education foundation all in favor aye aye motion carries three to zero okay 8.1 discussion and consideration of approval changes policy a district mission and belief statement just based on the discussion we had with the organizational development plan what's in the current policy reflects uh fairly uh old um information i don't think it's ever been updated so this is just a first read but all it does is reflect the new vision the new the new mission the new vision new mission the core values so it's there's no action or anything it's just a matter of a first read and then the second reader would be at the july board meeting okay for approval all right all right we don't have any questions on that right i mean
022we just spent like an hour and a half on it right okay so 9.1 um oh consideration for future adventure items do you have any burning does questions that need to be answered what would you like are you sure okay and and you said there's a possibility that we could be having another board meeting next week right so if there is a possible board meeting next wednesday everybody available okay okay at least you'll have a quorum okay all right so i'm going to make a motion to adjourn at 2 23. second all in favor aye motion