001that'll be good all right you guys we're live okay six o'clock okay um i'm gonna call this meeting to order at six o'clock all right i'm going to make a motion to adopt the agenda and oh hold on okay with the exception of um 9.1 since uh i'm gonna table that to next month since it was a topic that mr ray had brought brought up and so i would like him to be here when we discuss that so 9.1 will be next month other than that as presented second all in favor aye aye um is is he on the okay chad may call in so and he may not so we have a forum a quorum and we're gonna head that way um so motion carries three to zero let's go ahead and do the
002pledge i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all okay uh let's do uh any any questions on the meeting minutes from last month if not let's i'll take a motion i'd like to move that we approve the meeting minutes from the last meeting as presented i second all in favor aye aye motion carries three to zero uh superintendent update okay we've got a number of different things but we'll go ahead and start because i see levi in the back of the room uh what we want to do is uh uh what i'd like to do is start a new recognition program we thought about it given the blue apples and recognized the
003valedictorian and salutatorium for the graduating class from combs high school and so we wanted to do that tonight catherine jacobson is a is the valedictorian and levi tuckfield a salutatorium catherine couldn't be here because she's already uh started a job in tucson i believe so she plans to attend asu and pursue a bachelor's degree in engineering and she's also been accepted to their chemical engineering program and to bear honor college with the tuition but if levi could come up here why don't you give them this little war i don't know if you have a picture kayla and then we'll give them the box too come around front levi's gonna be leaving in august to brazil to serve on a two-year mission for the church of jesus christ of latter-day saints upon return he plans to
004attend byu to major in kinesiology and minor in business he will then look to go to medical school to reach his goal of starting his own sports medicine practice his ultimate goal would be to work with a major sports team but he is ready to take on whatever life offers we just want to recognize him with this and at the same time i'll jump into part of another thing and since he's an all-around uh stud he also took second in a high jump at state and track so just want to congratulate levi congratulations [Applause] uh some other things also congratulations levi and you guys are more than welcome to stay or leave we won't be offended if you leave there you go um for our track team at the state track meet we did have
005uh bubba tua nema who took first in shot and fourth in discus bubba also was a um heavyweight stamp uh champ in wrestling brody tucker took second in shot eighth and the javelin eamon fairbanks took sixth and pole vault with a personal record and kylie wiles took eighth and powell so overall again it's just examples of kids doing well a couple of things i want to bring to attention to make sure we know um at just know that the state budget has got some issues um and so we're not quite sure when that budget's going to be passed uh they are meeting tomorrow i talked to some people today and there is was nothing on their agenda as of the time i spoke to him so it may be an exercise in futility tomorrow when
006they meet but they have managed to put up a situation with um where they can vote from they don't all have to be present and the house that met on monday had all 60 members present virtually or in person and so they may try to push some stuff through uh the real issue that's out there is is just the flat tax and and whether they can move off the flat tax issue which i don't think they will but what it creates is we may have to have a proposed budget at the retreat or depending on what happens in the next week if we have to we may adjust and try to do a special meeting the 24th but a number of us are out at a conference the last week of june so it creates
007its own set of issues um and it will if we get the stuff back from the state before july 1st um and uh and that means that they pass the budget and we get all the right uh forms from ade we can't just take the budget hearing and then change the budget when you adopt it so we would have to have a second budget hearing we have to have that second budget hearing no later than july 2nd so we would look to do something on the 21st if something happens and somehow it falls into our lap and we can run a meeting on the on the second we would because then on the 14th you guys are going to have to go ahead and adopt the budget if we can't run that second meeting then
008just know we're going to have to come back with a revision in september because the forms we're trying to push out to the last possible moment to go ahead and and um uh let the legislature pass something and so that's why we're trying to push it out if we don't have board members and stuff we'll work around it because the issue will then be we'll just go with the 21st but then just know there will be a budget revision uh in september because there's just no we can do the numbers that we're projecting in our budget not all the numbers are available to us because we don't know what's going to be passed in the budget so just know it's a little bit of a cluster down there um as is normal but we will
009we will get things going around it i just want to let you know we are i know there's people back there that have the same deer in the headlights look i do that that we have less than a month and and our teachers are back for some trainings um we have training going on last week and this week with synergy uh sc for our special education teachers we have a summer camp july starting july for teachers that's voluntary through the 12th we have new teacher orientation 13th and 14th and we have all of our staff returning on the 15th so we are compressed hello chad you there hello okay sorry about that no not a problem um i also want to let you know uh we did receive the platinum award for healthy arizona wellness
010program that's the highest award given to organizations by healthy arizona wellness the ward recognizes businesses that are making efforts to positively affect the health and well-being of their employees their families and their community through evidence-based work site health initiatives and promising programs under dr duplistus the hr department and wellness committee uh committee we've been working on this for several years and this is the third year i believe in a row that we've won the award but this is the highest award i think the previous years it was a step below we are making good progress with our hiring we have filled over 39 teaching positions and 55 new staff members we have had a couple people that leave left us at the last second and we are still struggling with special education teachers and probably
011you're going to have to do contracted services and maybe even more so than we have in the past we continue to work it but there are any number of people that are still moving around i also want to make you aware that um in terms of the cta principle uh we will be moving forward with uh interviews on monday uh we had 20 applicants and we've chosen six to interview another 20 applicants i believe the six that were chosen maybe five of the six if not six to the six have all had experience as principles and then on tuesday we will have a community forum that starts at 5 30 that you're more than welcome to show up where some questions will be asked and the candidates will be what's at 4 30. uh we'll
012be able to uh ask questions um i will be interviewing the two finalists that afternoon because the goal will be to be able to bring the finalists to you guys on the 21st so that we can name the person before before the new school year starts and so we're kind of compressing it we pushed off uh getting the applicant you know selecting the finalists as long as possible to get as many applicants as possible but now we're going to fast track it i also want to make you aware the food service department received the results of the arizona department of education audit and the audit decided no findings for the department and they were given recognition i'll read it real quickly on behalf of ade i'd like to thank you this is to jessica hostetler
013the food service manager thank you and the furniture staff at the j.o combs unified school district for assisting me in the completion of your fy 21 sfsb review which is a school federal lunch program it was a pleasure meeting your staff your food service staff while i was out on my on-site review your staff was very friendly knowledgeable about the operations and despite the challenges that you've been placed with during cover 19 j.o combs has done an exceptional job of operating the sfsb or sp excuse me thank you to you and your staff site for ensuring that the children of your community have been fed during the pandemic keep up the great work so it was a nice finding do you have no findings at all let's see just a reminder district job fair next
014week the 21st is retreat eight to four um oops there's a title there i see your typo now in this car yeah and then we talked about the other stuff a reminder on the 22nd of july will be the convocation uh seven o'clock 7 15 to about 10 o'clock is what we're planning and then i know it's going to break their hearts but i do want to thank rich and carla i'm forcing carlo to come back on the 21st so it's actually a sign to kind of jump the gun a little bit rich won't be forced to come back on the 21st but this will be their last board meeting i'll probably stay awake at night knowing that they'll miss a board meeting once a month um but on the off chance that they don't
015uh you will be missed and we do appreciate everything you guys haven't done over the course of your time there so thank you [Applause] that is all i got [Music] on tuesday on what's the tuesday the 15th 15th okay moving on governing board uh comments do you guys have any comments no chad nope too bad all right public comments done all right any questions on the consent agenda i'll take a motion i'd like to know that we approve you turn the mic on i'd like to move that we approve the consent agenda as presented i second it all in favor aye aye motion carries three to zero okay okay four to zero to zero all right um eight point one yes ma'am madam president uh 8.1 is uh consideration approval final payout for the school-wide
016performance for prop uh if you remember this year when we approved prop 301 because there's not going to be the letter grades there's only one option to move forward with and so it speaks to the percentage that's evaluation professional development parent communication and professional investment the list of individuals is listed the payout this year is four thousand approximately 94 percent of our our teachers uh met the goals that were there so i recommend approval as presented any questions no take a motion i move i move that we approve the payment for school-wide student achievement portion of the proposition 301 performance-based pay plan for the 2020-2021 school year as presented hi second all in favor aye aye motion carries four to zero 8.2 8.2 is just the covert 19 stipend that's what we talked about as
017part of the budget proposal you do have the list of individuals and what they would be receiving the one thing i would remind everybody of is you either had to be employed through your last day of employment so teachers ended on the 25th 27th whatever it is if you were a 12 month employee then the expectation was for you to be employed through the end of your contract which would technically be through june so those individuals that left us before their contract was up do not get compensated those that were here through their contract will get compensated the other thing i would let people know is given that that modification we had originally budgeted out of the essers dollars or out of rooftop fees 265 000 in actuality it came out to roughly 200 000.
018you will probably see that same thing with the retention bonus because it's only for those people that came back this year so if we have 55 new employees they're not going to receive it next year so keep that in mind with the essers money and some of these it's it's it's flexible money we're projecting out the high number but there's a good chance it comes in a low number so just know this is about 200 000 so i'd recommend and it'll go out um in the next week or two towards the end of june so i recommend approval as presented there's one thing i didn't see on that list anything for the board members no we don't get paid you know i don't look good in orange and i don't look good in stripes so
019we didn't push that through okay okay i move to approve the one-time kovac 19 stipend for all staff members as presented i second all in favor aye aye aye aye motion carries four 4-0 8.3 uh this is uh brought to you annually last year was the first year that i brought it to you and it's the question of eligibility for those students that are online and attending not attending our schools and can they play sports it is allowed to play sports if you're an online student what's happened in the past because we didn't have an online program you'd have a student that could be taking primavera as an example that could go ahead and play in our sports because we now have an online program it would be crazy for us not to say if
020you want to play in our sports that you go ahead and attend our school if a student was attending another program and playing sports the cot the feed to play the sports does not cost what it does not cover what it costs for that child to play in our sports if they attend our schools even if it's aoi and we'll only get 95 or 85 percent of a full adm on them it still helps to cover that cost so the recommendation would be for those students that are not attending our aoi not be allowed to participate in our sports only those students that are attending our aoi would be allowed to participate in sports last year you approved that so i'm just bringing it back second year so i'd recommend approval as presented are we
021going to have to approve this every year yes it's an annual requirement under aia can i just request that we change the wording to take out the double negative it depends whether that was a typo on my part or that was what's in aia i don't know that's why i was asking if it's possible to do that or if we have to go without wording where is it uh the motion to not allow students not attending the two knots okay let me i'll work on that in the future okay because i i would just like if we could say we make a motion to only allow students attending the district's online school to participate in district into interscholastic athletics and activities that's fine did you get that deanna okay did i make that motion all
022right all right go ahead a second all in favor aye aye aye aye motion carries four to zero eight point four uh as you remember we talked about the committee that bruce ran this spring to talk about how we teach kids next year given the instructional model we had this year and the discussion was to separate out those that are in person versus those that are virtual when we go ahead and separate that out our aoi right now currently is used uh uses ingenuity but that's a seven through 12 program we don't believe ingenuity is robust enough but florida virtual will be but the first step we need to do is purchase florida virtual so that we we can utilize it uh the one thing i will let you know is the way the program
023will work probably financially the best way to purchase it is on a as needed basis per student so we're talking about 50 licenses to start with please note that if a child starts in the program and then bails they've used up one of the 50 licenses if we were to get above 50 kids and right now for perspective i think we're in the neighborhood of about kids at the k-6 level that are interested in online it's a very small number but if for some reason we had 51 kids or 52 kids show up then we can buy additional licensing but this just gives us approval to move forward to purchase the program so that we can move forward with with the instruction next year so recommend passage as presented any questions no okay i moved
024to approve the purchase of the florida virtual academy curriculum as presented a second all in favor what are you doing chad holy moly okay all in favor aye aye aye aye moji carries four to zero 8.5 uh 8.5 is just a second read and so approval of the changes to policy gcd about professional staff vacations and holidays for administration and move it an additional five days to 25 that was the first reading last month and so unless there's any questions i would recommend approval as presented questions all right i moved to approve the recommendations to policy gcd professional staff vacations and holidays as presented i second all in favor aye aye aye aye motion carries four to zero eight point six eight 8.6 is just the companion policy for ged which is for support staff
025and it's recommending uh two additional days based on that two additional days means people could go up there's three different categories of the number that they have so it's not a set amount it depends on how long you've been with us but again it's the same as the previous one so unless there's questions i would recommend approval as presented questions no okay i moved to approve recommendations to policy gdd support staff vacations and holidays as presented a second all in favor aye aye aye aye motion carries four to zero 8.7 uh what we did with 8.7 uh some of these needed to come to you some of them didn't but just in the interest of transparency we just brought all of the program all of the recommendations recommended improvements to our facilities this should be
026above and beyond anything else we've done so in this particular case i say over the summer summer projects just note like with the very first project the shade structure at the high school um there's a steel issue and so just because you're approving it there's a chance you will not see the shade structure done until the end of the quarter end of the semester or even potentially into february depending on what they have but we want to get it approved so we could start moving forward so you have three different programs there are three different four different excuse me projects shade structure at the high school gym and cafeteria painting at interior paintings at the middle school electrical upgrades to the cpac and to the la ag lab for welding and then additional classroom televisions
027for the alternative schools so i would recommend approval as presented i do have a question do you have a question yes i do but go ahead okay um so the shade structure is not going to it's going to have like it's going to be a material as this actual shade part i mean i assume that with our hopefully monsoons this summer um like or any other time like are we have i i mean i'm i'm sure you guys do but like insurance on that kind of stuff yeah it would automatically be covered uh once we purchase it and it says that you guys are gonna take out trees like how many trees have to be taken out mr fairby there's only a couple okay yeah it's just gonna extend that out because we currently have
028um close to two dozen or fifteen tables that kids have to sit out in the sun every day okay and so that is to provide them for those kids oh i see okay that's all i had um the question i have is it says a bond construction is this still bond money that yeah we still have yeah we still have bond left and that's why we decided to do it carla do you remember what we have left on the bond i can't i can't remember it's about 800 right so again as we move forward with projects uh that we just do that balancing act can we use essers can we use bond can we use sfb can we use daa and then we just sit and and truthfully it's just this conversation between carl and
029i is what we think is the best uh funding model or funding source to use this particular case based on what was passed for the bond we felt all these fit within the categories of the bond passage and so we're saying let's use that money any other questions okay okay i'd like to move to approve the summer 2021 bond construction projects as presented i second all in favor aye aye aye motion carries four to zero eight point eight uh this is a consideration to approval to enter into an agreement with uh a contract with techsmart we've been having conversations with them for a couple months now regarding coding and a curriculum for coding that curriculum could potentially at some point time actually run from about third grade to 12th grade this initial one is for
030the high school we've been working with evit at the end of the day we're looking for a grant that will help to pay this so the overall cost of the district is like 2800 bucks is off eve it would supply the the teacher to potentially help us the grant would would cover the cost of professional development if we do not secure the grant we will not be moving forward with this um there are some i'll just say up front there are some concerns with the grant whether we qualify we've gone back and forth with them trying to let them understand where we're at some days people listen better than other days so just because you're proving this just please note there's a chance that it won't go through i'll bring you up to speed but
031this at least gets us in the game allows us to go for the for the contract and then uh there's money available and people are not applying but there's limitations and so um we want to see if we can get in the game and and it would be a combo with evit ourselves and techsmart that would would provide a potential program that could help kids you got the elliott road quarter up there you got more jobs than cannot be filled in this country for coding which run about 85 grand a year kids can pop into those jobs coming out of high school if they do the right program of study so we want to explore moving down that way however um we'll just see whether it actually comes to fruition so this is just the
032first step and there's a chance it will go through but there's also a chance it won't is that should we put that in our motion though with the that that it's in it's in contract language okay so the grant is that from evit no it's it's from ade but it'll be ourselves even and tech smart will will go ahead and submit the grant to kde jointly and then they will decide who who wins it based on the criteria there are some federal dollars associated with it so we'll just have to see how that works out and does this um in any way interfere with the curriculum at evit no matter of fact this is one of those things where it puts us in a position where we can train our teachers to do the same
033teaching of the curriculum as it's happening evit likewise if something were to happen and we were to lose a teacher and even had a teacher we could go ahead and do some distance distance training on the kids uh we'd have to put someone in the classroom to watch the kids but we could utilize their teachers so it's really uh the the beginnings of a quote-unquote joint venture that would allow us to be more flexible in the way we provide opportunities for our kids because we know when we start losing teachers in some cases we lose programs because we have no way to to replace the teacher this would give us a second option if that ever occurred and that would allow us to continue to offer the program for our kids without the kids having
034to go over to eve it they could be doing it on our campus which is the second piece because the time constraint to drive over to either one of the two eva campuses this would mean they wouldn't have to do it they could actually do it on our campus so does eva do this with any other districts they are working with some other districts um but it's a brand new program that that we just started having conversations somehow the gentleman got my name and so he called me right before christmas so i put him in contact with several of the j-teds including evit and it's just kind of moved from there i don't know who's raised their hand to do it but i know that eve it's talking some other probably districts more our size
035or a little bit smaller because some of the large districts already have their own programs oh okay couldn't we we have a program but this would this would just really solidify what the curriculum is um i'm just wondering if eva could feel threatened in some way because now we're starting to pull some of what their traditional programs may have been no no i've had i've had several conversations with with dr wilson and we're looking quite honestly we're having honest conversations and full disclosure dr wilson was an assistant soup for me up in aj years ago and so we've had conversations about how do we maximize how we can offer opportunities for kids he understands that there's a distance issue and so if there's a ways ways to use distance learning coming out of the pandemic
036then he's okay with that and so uh that's why we're proceeding with this with them because it's been a series of of conversations with all the different entities going on for for probably uh whatever it's been six seven months all right any other questions all right i'd like to move to approve the contract with techsmart for the 2021 to 22 and 2022 to 23 school years as presented hi second all in favor aye aye hi motion carries four to zero okay so at this time i i make a motion to go into executive session i'll second um all in favor aye aye motion carries four to zero i guess that means you guys aren't staying huh if you hurry home the game doesn't start for three more minutes just don't get in an accident um
037a cell phone probably a better connection okay i'm going to leave this open though and so you can come back when we reconvene sounds good thanks no problem um