001Miss Taller present. Mr. Nielson present. Okay. And let's all stand for the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which one nation one nation under God, indivisible and justice for all. Liberty and justice for all. Okay. Um, and let's have a moment of silence. If you haven't silenced your cell phones, please do so. Okay. Item number five, four member statements. Mr. Seneros. Now, I just want to take a couple of seconds here to welcome our new superintendent. Um, Dr. Lefi. After an amazing year of a fun process of finding a new superintendent, we finally have one. So, welcome. I look forward to working with you. Um, thank you. I also just want to um kind of remind everyone we do have Miss
002Stallard um on teleconference, which means she can only hear if the microphone is on. So, if you were up here presenting or if you're here at the DS, please make sure to have your microphone on. Thank you. All right, moving on to item number six. Dr. Lefit, superintendent report. Good evening, Littleton Governing Board, staff, and communities. A great opportunity here. I appreciate this time to be here and and share some of what I've seen over the past week. And actually, I've been fortunate. I've been here in and out for about a month or so, visiting with various staff, students, community, uh, through a variety of things. But to really get going, we ready with slides? So, July marks the official start of the 2526 school year. That comes with the excitement of many new opportunities,
003including the opportunity that the board has given me, the community, and everyone to lead the district. With this being my first official board meeting, I want to express my appreciation and uh to everyone in the community for the warm welcome. It it's been nothing but um just graciousness, generosity, openness to everyone that I've encountered. So, I really appreciate that. uh for some time now. Uh as some of you who know me, I've I've had the opportunity to kind of witness Littleton from afar and and it's just been great the things that I have seen and and now get firsthand experience with. So I appreciate that. And now I look forward to the next few years to uh help support and lead Littleton Ele Elementary School District uh into the future as we build towards tomorrow.
004So um since our last board meeting and one thing that's been great Dr. Smith and I really had a great communication transitioning so since our last board meeting uh one thing that he was able to witness and now I was able to see the end of it is our summer school program it concluded uh the third week of June with students showing continued growth and new learning opportunities. Uh a highlight of the learning growth is that every move on with reading student that took the test after summer school passed. So each of them is able to advance to the next grade level. So we are excited to hear that and see that. A special thank you also goes out to the Bio Bookmo mobile for making a stop at summer school to share the love
005of reading and books with our students. And next slide. not only is the summertime a great opportunity to improve learning, but is also a chance for us uh for our maintenance crew to get into our buildings. And so I was able to tour the buildings uh with Mr. French and and uh Dave, our facilities director, uh prior to Mr. French leaving. And I was able to see a lot of the work that was taking place as they were polishing floors, replacing carpet, countertops, just a lot of things that were taking place, painting and so on. So really, they were able to provide important renovations and improvements to ensure our schools continue to be the safest and cleanest in the West Valley. And for me, that that's my level of competition. I want to say we
006are the best. Uh some of the highlights that that are included is uh 28 classrooms at your business academy received new carpet, paint, window blinds and repairs. Uh irrigation repairs were done at Trace Rios. Preschool classroom renovations took place to accommodate our continued growth and many more maintenance uh tasks were done. And we're looking forward to see the rooms being ready and us seeing our new our new students our students for the upcoming year starting on July 28th. Then as we start to move from our summer work into preparation for 2526 school year, the moment I know we all have been waiting for is our new staff. They will be in the building on July 14th. So we get to welcome our new staff in for the first day of pre-ervice. And this is always
007a great opportunity for staff to learn about curriculum, district processes, as well as to ask questions. And and I'm just like everyone else. I ask a lot of questions. They everyone can tell you I'm I'm non-stop with that. So, we look forward to that. Also, along with helping staff get prepared for the new year, we're also excited to collaborate with our community partners at Mercy House for our community resource fair taking place on Saturday, July 19th at Quinton STEM Academy. Families will have the opportunity to learn about community resources available to them, receive free uniforms and school supplies, as well as ask questions and get assistance from district staff. If there are any families out there, anyone listening, uh just know if you'd like to to register for this great opportunity, go to our uh
008social media, please sign up, and also feel free to follow us on those pages. And then as I close my report, really I just want to thank again thank the governing board for the opportunity to lead the Littleton School District and I look forward to our working together to provide opportunities for students, staff to excel in the work that matters most. With our continued dedication and passion, together we will build a better tomorrow. So that's my report. Thank you, Dr. Lefit. All right, moving on to program showcase. Miss Garrison. Madame President, governing board, tonight I am inviting Mr. Dan Budsman to the podium to share with you his experience from our recent trip to Mexico for the Olay experience. As you are aware, Cayro is an amazing city in Mexico, rich in culture and history,
009food, and people. Thanks to the support of our governing board, we have been able to take advantage of a total immersion program where Spanish language classes are combined with cultural classes, activities, field trips, all while being hosted by a Mexican family while they're reading, writing, and speaking and listening was put to the test. We have a long-standing partnership with Carlson and affiliates who are in the audience today. Little shout out from over there. So, I'll turn it over to Mr. Budsman to tell us all about it. Okay. Ron uh Buenes notes Littleton Governing Board Dr. Lefit Littleimos and Good evening Littleton Governing Board, Dr. Lefit, and Littleton community. This evening, I'm excited to share with you the experience we had in Ketro. Not only did we immerse ourselves in the Spanish language, we learned about
010the culture and history that has shaped Mexico, explored the ancient pyramids of Tio Takan. Uh were treated like family uh from our homeay familas and went on adventures with our amigos. The Olay trip was truly an experience that will leave a lifelong impact on each one of us while providing a different point of view of which each of us can utilize when working with many families within the Littleton community. The Olay trip uh the trip took place from May 31st through uh June 14th in Ketro, Mexico with eight Littleton staff uh seven teachers and one administrator participating in this adult language immersion experience. So what is adult language immersion? As you can see on the slide, adult language immersion involves surrounding oneself with a new language and culture to facilitate rapid learning, often involving focus
011courses, home stays, and cultural activities, all of which we experienced in Ketro. Uh, this method replicates how children naturally acquire language, maximizing exposure and meaningful application to expedite language understanding. Um, Olay provided us with all of this and more, instilling within each of us a deeper understanding of what many of our non-English-speaking student students may experience each day in and outside of our classrooms. This new perspective is also a gift that you, the governing board and the district has provided us as we take this valuable newfound knowledge into this upcoming school year. So, why is it valuable? So, first of all, it provides authentic exposure to Spanish, which is the second most spoken language um in the district. Two, it allows teaching staff to learn educational Spanish to interact with families. Throughout the weeks that
012we were there, um we had focus classes on learning about how to speak with families. Um we did um role play of um parent teacher conferences. Um so we did a number of fun activities that actually were very applicable to when we came back. Um it improves our cultural understanding of families in the district and staff um learn what it's like to be a monolingual student. Um so on top of learning all this um within the two weeks here are some highlights of what we were able to experience. Uh so we lived uh with a Ketro family. Um ate meals uh three times a day with them. Um very delicious meals I will say. Uh we had Spanish grammar classes, cultural history classes and excursions where we went across or went around the city and
013saw historical locations. Uh we had conversational Spanish classes like I mentioned. Um on one of the Saturdays we visited uh Tio Tihuakan pyramids which is just incredible. Um explored the Ketro markets, historical locations and parks. We were able to have real world experiences in which we would use the Spanish we were learning. Um and we learned about the educational system and visited a Ketro School which was a highlight for many of our um teaching staff that went. Um as you can see in the pictures uh they were able to interact directly with those students. It was it was just a really neat experience. Um as I mentioned, we had eight staff members that ranged from um kindergarten all the way to an eighth grade math teacher. Um Lexi is from Country Place. She's a sixth
014grade math teacher. Ruby um from Freeman Fine Arts Academy, second grade teacher. Jenny from Estrave Vista first grade teacher. Uh Deianne, who's in um the audience tonight, um is one of our reading intervention teachers. Sandra uh is a Australia Vista first grade teacher. Laura, a Lake and Prep kindergarten teacher. Brendan, our eighth grade math teacher. And then myself. So, um next slide, Jim. So instead of me talking all about our experience, let's actually um take a glimpse and this little video that we have about the experience [Music] Ole. We are a school that we have been teaching Spanish to French people since more than 28 years and also we create customized programs to different um types of groups and students. It's more than language school. is is it's a community. It's a family. Although I
015am fluent in Spanish, I learned so much more about their history, about their grammar, about their educational system, and it was all due thanks to the Littleton district. So thank you. I was able to get more confidence in my Spanish speaking skills and learn about um what it's like for our students who are monilingual, but also get ideas and strategies on how to teach people who don't know our language how to teach [Music] Um, it was beyond what I expected. Olay is an amazing program. They welcomed us with open arms. They have taught us so much. They have amazing, amazing teachers. I think that it is the experiences that we can get with other people like foreigners for us to learn about their cultures and the ways they see the world and for us to
016teach them a bit of our tradition, culture, history and for them to experience it firsthand. My experience in Ketaro Olay was amazing. I don't I have just positive things about um going to Olay. I learned a lot. Even though I speak Spanish, I would definitely recommend for teachers that speak Spanish to go. [Music] I really do feel like it's going to make me more effective in the classroom, especially with my students that uh need help and aren't familiar uh completely with the English language. immerse yourself in an entirely new culture and country. It was amazing. I did love it. Uh, we explored museums. We took a day trip to see pyramids. We um just learned so much about just the Kiato way of life. And the people there are wonderful. [Music] It was my second
017time in Olay. And the great thing is from last year's experience to this year's, I've engaged in more learning about the history of the area as well as the content of my classes. [Music] I always say that I hope you take a piece of Mexico in your heart and that when you meet Mexican people or Hispanic people, you can remember your stay here with us and what you've learned and you can share a little bit of what you learned with other of your fellow uh teachers that work with you. [Applause] All right. Again, um just want to thank a number of groups, Lilton governing board for your support. Uh Carlson and it should say affiliates, my mistake on that one. Um the LA staff, our homeay fam, uh familiars, um LD staff, LD community, and
018our families. Um it's two weeks of being gone and so obviously we want to want to make sure that they also know we appreciate um everything they did while we were gone. So, with that, um, I'll take any questions that any of you have. Okay. I have, um, a few questions. Um, as someone who was an ESL student way back when, I know the experience of being a monolingual student in a classroom where people are speaking English. So, I think this is an amazing program. My questions kind of stem from I would love to see more of our staff participating in this. I know when I first got on the board it felt like we were in the teens with the number of staff we were sending. So is it are we limiting the number
019of staff that are going or is it just I know last year I asked and it was anyone who signed up got to go. Are we limiting the number going? No. Okay. So then I guess my question is why are more of our staff? Sorry, Miss uh President Soik. Um we always um budget for 10 people to go and this particular year we only had eight that were able to attend and we had the signups and there were a couple that had signed up and had family issues and dropped out. So we always budget for 10, right? And I think that's great. I'm not I'm just trying to think of like where we could make make that 10 every time and have a weight list. Um so I guess my next question is knowing I
020know the end of the school year is hard and this trip was right after the end of the school year and I know I need a break. Can we maybe I don't know give them like find out from the staff. Do they want a break before they go on this trip or is it we want to go right after school ends because then vacations and all the plans I don't know. Um I just I think this is an amazing program and I wish we had more staff taking this opportunity. President Soek, thank you for your questions. Um, from the group last year, we asked actually and we worked with Susan um that we could have had the trip the week directly after school, which we did the year before, or we could give them a
021week. And the people that went the year before said, "Give us a week." uh boarding the plane on the Saturday after we finish school is just a lot and so we took the feedback but we will take it from this group as well um next year should we have this opportunity and can I add one thing on that so one unique thing of uh myself going on this trip is being able to experience and I have the video that we shared um is just a sampling of everything I took and so I am going to be working with Dr. Lee um the executive and the administrative team to create some uh materials that we can inform our staff on so that they um gain as much understanding prior and as much u promotional information to
022help to provide that um that glimpse of what they'd be able to experience because having gone on it, I agree with you. It's it's an amazing opportunity and I want to make sure everyone knows about that because it does benefit us. That's the That's the big takeaway is in the end, we have so many families in our community that will be benefited by as many of our staff that can experience it. Thank you, Mr. Seneros. Where does the funding source come from for this that I can't speak to that? Member Senos, um members of the governing board, uh we use title two funds to pay for this trip. an amazing way to use title two funds. Thank you for that. All right. Thank you, Mr. Busben. Um, moving on to item number eight, call to
023the public. We do have a call to the public, so I have to read my little ammonition here. Um, in order to allow time for everyone to participate, comment should be limited to three minutes. No disparagement, name calling, personal attacks upon board members, staff personnel, or other persons in attendance or absent will be permitted by individuals who address the board. In addition, questions or comments on matters that are currently under legal review will not be accepted. Citizens are directed to other governing board policies for deposition deposition of legitimate complaints, including those involving personnel. So, I'm going to invite Miss Hillary McKillip to come up speaking about ICE and drug dogs. Good evening, superintendent and governing board. My name is Hillilary McKillip. I would like to know what the district and schools will do if I
024shows up on campus. I think the district should be proactive in making a plan and that the plan needs to be shared with parents. As I stated before, the Borderlands Initiative project will hold trainings for free either in person or through Zoom. They will even come out to each campus and work directly with staff and I am more than happy to organize and set that up. Additionally, know your rights cards should be available in the front office of every school. I would also like to address the use of drugs um searching students belongings. I know we all want to keep kids safe. Also, I question whether the benefits truly outweigh the detrimental effects these searches can have. The Washington State ACLU states um that studies have shown that dogs are only correct about 70% of
025the time, causing undue stress and embarrassment to students who are falsely accused of drug possession. I see that this costs $7,000 per year. With schools receiving less money from the federal government, is this truly a fiscally responsible way to spend money? I understand that the district asked 17 students to provide feedback. As one student said, they have to wait outside of their classroom in the heat or the cold, and it wastes valuable learning time. Even if the search only takes a few minutes, in theory, anyone who has ever had to organize or wrangle a group of kids knows that in reality it's going to take much longer to get kids back on track and paying attention. Yes, the other 16 kids said it made them feel safer, but did you get the opinion of the
026hundreds of other students in our district? We have we currently have a president making racist comments that Latinos are criminals and drug dealers and now we have drug sniffing dogs coming onto our campus and searching our children's belongings. What does that say to our community? What message does that send to our kids that we agree with him? Um, why have uh why have parents and all students not been given the opportunity to give feedback about drug dogs the way we were able to provide feedback with school uniforms. The community should decide whether or not we want this. And I feel that this issue highlights a larger problem within the district. There are district employees who do not live here making decisions that directly impact our community. They can get in their cars and drive away
027while we are left to deal with the consequences of their actions or inactions. For some of you, this may be a job, but for the rest of us, this is our life, our neighborhood, and our home. Thank you. Thank you. Um, moving on to item number nine. Is there a motion to approve the consent agenda? I'll make a motion to approve the consent agenda. Mr. Nielsen, is there a second? I second the motion to approve conservative consent agenda. I just had a question. Um, well, first of all, And um um Miss Stallard, I'm gonna have you um we you can't you can't have a question with a second. So I'm sorry, I didn't want a question. I just wanted to say congratulations to RSL number section C. Okay. I read the document that came with
028um the expense thing and she her submission stood out among 130 proposals. Okay. All right. So, it was a comment is Thank you. No, thank you, Miss Salad. Is there a second, Miss Stallard? I second. She was a second. All right. All in favor of passing the consent agenda, please say I. I. I. Any opposed? I consent agenda passes. All right. Moving on to item number 10. Uh Dr. Lefit, public hearing of expenditure budget. Madame President, we do need to move into uh move out of our normal meeting into a public hearing so that our um at this point consultant can come up and communicate on our budget. I'm moving us into a public hearing. All right. Thank you, Madam President, members of the governing board, Dr. Lefit Littleton community. Um it's a pleasure to
029be here this evening. Uh and we're going to be discussing um the adopted expenditure budget for FY2526. Um this is a public meeting per ASRS 15905. So this gives the community opportunity to provide input to the budget process or ask questions at the end of the meeting. Go ahead. Uh Jim, um budget timeline. This is uh something that uh hopefully the governing board is familiar with. um that we provided that I would provide every time that we would go over a budget item. Um but this budget started in the spring of this year um didn't actually end until June 27th when the legislature finally passed a budget and the governor signed that budget. Um with it being such a late timeline this year, it gives the district an opportunity to revise again in September, which
030is not on this list. Um luckily all the assumptions that we made in June for this budget were what was passed um in the budget item which we'll I'll go over here in a minute. So um the district has the opportunity to revise if you like. Um not going to be necessary though. Um you will also have an opportunity in December and also May. Um as mentioned before the legislature did adopt the state budget and the governor signed that budget June 27th. Um the budget included many of the items that we discussed in June. Um but some of the other items were pretty notable. Uh this year's budget included an FY26 and 27 aggregate expenditure limit override which is great for school districts that we don't have to go into the month of April wondering
031if the legislature is going to override this and uh or take away you know those those months worth of our funding. So, it does give them some time to get this possibly on a November 26 uh 26 ballot. Um, which I'm thinking was the reason that they passed two years. Um, they also continued funding for the school facilities building renewal grant at $200 million for this year. Um, unfortunately, this allocation has proven to be inadequate for the last couple of years as the number of deferred projects from last year already exceeds that amount. Um hopefully they can find uh some way to add a supplemental allocation to that program. Um that is a program that Littleton um typically will rely on to fix some of the um air conditioners or some of the deficiencies that
032we have around the campus. Uh legislature increased the base support level by 2% which was statutoily required. This increase to the base support level um means the base support level went from um $5,13 to 511326 an increase of $10026 per weighted ADM. Legislature also increased the transportation base support level by 2% increasing the support level per route mile from 295 to 301. Um, and that's for routes less than a half mile to over one mile and then an increase of 242 to 247 for anything greater or less greater than a mile. Uh, the only estimate the district must make at this point or made at this point was ADM growth. Um, the district estimated ADM growth at 128 students or 2.2%. Um this is in line with uh growth experienced from the district in prior
033fiscal years. Slightly lower than demographic uh de demographer expectations um due to potential ESA growth um statewide. Arizona department of education and the auditor general's also made some changes to the forms that we talked about in June. Um this makes the forms look a little bit different. Um it carry it um pulls out and uh carry forward tabs on pages 1 three and four. If you took a look at the forms and had questions about that um you'll notice that certain areas of the budget showing a decreased allocation this year. That is just because that is where we typically put the carry forward um in the budgets prior and so that will normalize in years uh in budgets going forward. reviewing our M budget calculations. Uh on the next slide, Jim, the base support level
034and transportation revenue control limit are added together, which gives us a revenue control limit of 43 million um $886,000. We add the Mino override of $6.56 million, which is an increase of $300,000 from the prior year 100th day. Um, we're currently estimating carry forward from last fiscal year of $7.8 million. This number is still a little bit fluid because we're in encumbrance period and so the district has two months to pay its bills um from last fiscal year which will affect that number. Um there is a transfer to the energy and savings fund of $199,000. That has been a typical transfer for us to pay for um a performance contract we did with lighting a number of years ago. I believe there aren't too many years left on that. Um, which will be um that
035$200,000 we'll be able to use to pay for additional um salary increases or whatever we wish to pay for it out of maintenance and operations. Um what that does is it provides a general budget limit of just over $58 million which is an increase of $2.24 million from last fiscal year. If we take a look at assess valuation um for the governing board um for the district, you'll see on the right hand side strong changes in um assessed valuation all the way since from 2017. Um growth in the primary assessed value in 2022 was 12.38% 8 10.84 and 23 and 14.67 and 24 um which were the highest in those 10 in that 10ear span. uh growth last fiscal year uh continued to be strong at 9.6%. Uh as a reminder to the board, annual
036growth on existing property is limited to 5% annually, which was Prop 117. However, growth from reclassification of property and construction is not limited. So that's where we're seeing the majority of this growth is reclassification of properties and construction within district boundaries. Um, the next slide is a 10-year look back on tax rates. Um, and so you will see, uh, using preliminary calculations, the district is estimating a tax rate for this fiscal year of 4.225, a decrease of 18.13 cents from last year. Uh, the decreased decreased tax rate is due largely to the very strong growth in assessed valuation from the last slide. truth and taxation statute uh deals only with amounts it levies uh in adjacent ways. It is funded on the primary tax rate and uh is calculated in that 18% decrease um to
037the community um and it is authorized by the governing board. Littleton has set a levy for adjacent ways of $250,000 for this fiscal year. Um the notice was posted um in the newspaper and the hearing is taking place with the adopted budget this evening. Um our publication for truth and taxation requires the district post a levy amount on a $100,000 home and a levy without. Um so a levy w um without the levy the rate would be zero. Uh with the levy on a hundred,000 home $100,000 home the the rate would be $5.15. and that's a annual cost. Um, at this point I'd be happy to answer any questions from the board or the community since it is a public hearing. Mr. Nielson, thank you Mr. French. Just have one question again to get straight
038in my mind. The aggregate base levels are normally set in April for the budget. I'm sorry I missed that question. aggregate is it the aggregate base aggregate expenditure limit typically reviewed by the legislature in April um and that is a statutory requirement that says we cannot go over a certain amount on education funding um they have until April to override that amount um the question is is it April past or is it April of 2026 um they have already passed it they've already exempted us from this coming April and the coming April next year We got free coasting until I think you mentioned April 6 and April 27. They've already exempted school districts from Thank you. I was just trying to get it clear in my mind of how far that goes out. That's all.
039Mr. Seras, is this the time we can thank Ryan for his work in our district? We're good. Oh, no. I just wanted to say thank you, Ryan. so much. Um it's been amazing to work with you over the last two years. Um you've done an amazing work in our district. Um you know, my personal baby was a solar panels. Um so good job on that. Uh personally um and I think you'll do you'll do amazing in the next place you go to. Appreciate it. It's a pleasure to be here. You are always so clear and concise in your reports um and just so personable to not only the board but also the community. I'm very very sad and I'm still holding out hope that something will change. But wherever you end up, I know you'll
040do very well. I I know Dr. Lefit's going to get somebody in here that's going to be just as good. So, any other questions? I don't think so. Thank you, Mr. French. Okay, I'm going to move us back into our regular meeting and end the public hearing. Moving on to item number 11, adoption of expenditure budget for fiscal year 2526. Dr. Lefit, so the the administration would recommend the adoption of the expenditure budget for the fiscal year 2526. Is there a motion? I motion um Rachel. Rachel, sorry. That's okay. You go ahead. No, go ahead. There's a a a delay on this. I move the governing board adopt the adjacent ways levy in the expenditure budget for fiscal year 2025 2026 and the authorization of expenditures in the M section in excess of any subsection
041provided all expenditures do not exceed the total budget. Member Barnett. Is there a second? I'll second. Mr. Seneros. All in favor? I I. Any opposed? Budget is adopted. All right. Moving on to item number 12. First reading of policy B, school governance. Dr. Leit. Good evening again, governing board. So we have approximately 29. This is the remaining B policies. uh as previously mentioned by Dr. Smith, ASBA is going through a revamp of their policy manual. So, we went through uh the uh A section, part of the B section. Now, we're the final B section. Then upcoming will be the C section of that. So, I'm going to go through these and if you'd like me to, if you've read through them and do not if you just have specific questions, we can go that route
042or I can go through each item and give you what the changes are going to be. Um, they're going to range anywhere from deletion of items or um compiling of items to put those together. But I'll kind of go through those unless you get to a point where you say, "Okay, that's that's a lot of them. We're we're good to go forward." So uh for item B AEB there are minor revisions uh were recommended per ASBA policy advisory to improve clarity and ensure consistent use of the term evaluation in policy BAA which was reviewed for first reading in um the last the last we just approved that one a few minutes ago. So that was the last reading was last month. Uh exhibit B AAEB outlines broad categories for the board self-evaluation. These categories currently
043defined in regulation B A will now be incorporated into the new exhibit as the regulation is being deleted. A aaa model policy proposed categories offer greater flexibility allowing alignment with the governing board's goals and any strategic plans. Just got Yes, sir. I just got one question. Excuse me. I just got one question, Dr. Freed. Back on the one you first put up there, it says in red there are yellow districts may choose either B AEA or B AEB. I just is there a what's the difference between the two? Right. So, um we chose EB and we looked at it just based on some of the previous work of the district. So, okay. Thank you. That's all. Okay. Next. Oh, go ahead. I was just going to ask any other questions. It doesn't look like it.
044So, continue. Next item is B AR. Exhibit B AEB defines the broad categories for the board self-evaluation currently defined in regulation B A. So the regulation will be deleted as the pillars of board governance were moved to regulation B AEB. So I think that answers question you may have had Mr. Nielson. Next item is BBBD. In policy BBBD, she was added to uh E as follows. The person holding the office ceasing to be a resident of the district for which he/ she was elected. Other language is added as recommended in model policy to include the listing of requirements of removal per legal statute. And again, that's a reason for some of these changes as well, if we've seen uh statute changes. Next item, policy BCB. Policy BCB includes minor revisions to align with statute and
045the uniform system of financial records, commonly known as USFR, as well as for clarity. Next item is policy BDA. Add details. Language from policy BDB were revised to added or was revised and added to policy BDA. Subheadings were added for clarity and the following phrase was added to the policy title and board president duties. Next item um policy beed. Also included in this will be regulations BED R and exhibits BEDA and BEB. Meeting procedures details information from policies BED, BEF, and BEG was added to policy BED and subheadings were added for clarity. Revisions to policy language are as follows. A through G is listed as an example under the subheading rules of order uh with a highlighted portion for districts to enter its district specific rules of order formally policy BD. The phrase including an
046electric rollover call vote. A roll call vote was added under the subheading voting materials formerly policy BEDF and in print or digital form was removed and replaced with or a recording under the subheading minutes formally policy BEG. Also the words bylaws was removed from the titles of the policy regulation and exhibits. In addition, regulation BED R was created from the language and former regulation BEGR, exhibit BEA was created from the language and former exhibit BE Ga and exhibit BE DB was created from the language and former exhibit BEG EB. No changes were made to the original language of the regulation and both exhibits with the exception of title from minutes to meeting procedures. Any questions as I'm trying to catch my breath here. Okay, next policy be rules of order deletion. And this goes to
047the one just read. Language in policy BED was moved to policy BED under the subheading rules of order. Therefore, policy BED was removed from the model manual. No changes were made to the A through G listing contained in policy BED and moved to BE. Next, policy BEF, voting method deletion. Uh, the language in policy BEDF was moved to policy BED under subheading voting method. Therefore, policy BEF was removed from the model manual. Only revision to original policy language was the addition of including an electronic roll call vote. Next item, policy BEG minutes deletion language in policy BEDG was moved to policy BED under the subheading minutes. Therefore, policy BEDG was removed from the model manual. Minor change in print or digital form in policy BEG was removed in policy BED and replaced with or a
048recording. Next policy, notification of board meetings. In policy BEDA, a notice and notice was removed in the first paragraph. In addition, a paragraph regarding prior written notice of executive session was added to align the current policy with the recommended ASBA model policy version. Next policy beb subheading and subheadings and minor revisions were included in policy beb for clarity. In addition, language from policy beba was revised and added to this policy under the subheading preparation and dissemination. Okay, next item. BE DBA. Language from policy BEBA was revised and moved to policy BEB. Therefore, policy BEBABBA was removed from the model manual. Policy BEDC quorum deletion language in policy BEDC was moved to policy BBA. Therefore, policy BEDC was removed from the policy manual, the model manual. No changes were made to the original policy language. Next
049policy, policy beh public participation at board meetings. Language and subheadings were added to policy BEDH for clarity. In addition and news media services was added to the titles of the policy and exhibit. Public participation and news media services at board meetings due to the addition of policy bei language in this policy. Finally, exhibit BEDH-E now provides an additional option to request to address board form pursuant to ASRS 38-431.01. If a governing board chooses to make an open call to the public during a public meeting, individuals may address the board on any issue with it within its jurisdiction. Therefore, the language is this language is added to avoid restricting content. Additional language from statute was also revised at the end of this form to clarify the board's response after the call to public. Next item, policy
050BEDI, news media services at board meetings. Information from policy BEDI was moved to policy BEDH under the subheading news media services. Therefore, this policy is being removed from the model manual. Next policy BGB and regulation BGBR, policy adoption, revision, and repeal. Policy BGB now includes language from policies BC, BGC and BGF, as well as subheadings for clarity. Due to the additional information from these two policies, revision and repeal was added to the titles of the policy and newly created regulation. Policy adoption, revision and repeal. In addition, minor revisions to the policy were made regarding policy adoption to clarify the purpose for first and second readings and the adoption of the policies at a single meeting. Next policy BGC and regulation BGCR policy revision and review deletion language and policy BGC was moved to policy BGB
051under the subheading revision. Therefore, policy BGC was removed from the model manual. In addition, regulation BGCR was uh re recodifi recodified as BGB-R. Therefore, regulation BGC-R was removed from the model manual. Minor revisions were made to F and G in the regulation. Now, BGB-R to clarify the policy adoption and revision process. Policy BGF, suspension, repeal of policy. That's a deletion language in policy BGF was moved to policy BGB under the subheading repeal suspension. Therefore, policy BGF was removed from the model manual. Policy BGD, board review of regulations. Policy BGD contains a minor revision in the final sentence regarding the board's review of regulations prior to publication. Additionally, the legal reference was removed as the statute does not specifically reference the board's review of regulations. Policy BGE and regulation BGE-R policy communication feedback communication feedback was
052removed from the title of the policy and the regulation and replaced with manual policy manual. There were no revisions to policy BGE or regulation BGE-R language. Policy BHC, board communications with staff members. Subheadings were added for clarity. Language from policy BHD was added under the subheading general public and with staff members was removed from the title board communications policy. BHD board communications with the public. Language in policy BHD was moved to policy BHC under the subheading general public. Therefore, policy BHD was removed from the model manual. No changes were made to the original policy language. Policy BIA new board member orientation handbook. Policy BIA contains minimal language revisions. In addition, subheadings have been added for clarity and handbook has been removed from the title and replaced with end resources. New board member orientation and resources.
053Policy Biba, board member conferences, conventions, and workshops. Policy BIBA now contains information formerly in policy BIB as well as subheadings for clarity. In addition, development opportunities has been added to the title board member development opportunities, conferences, conventions and workshops. Policy BIB board member development opportunities deletion information in policy BIB was moved to policy BIBA. Therefore, policy BIB was removed from the model manual. Policy BIE board member insurance liability policy language includes minimal revisions. For example, the personal liability portion was relocated to the end of the policy under its own subheading and wording regarding participation in group insurance plans was updated to align with Arizona Revised Statute 15-387. Policy BJ, School Board Legislative Program. Policy language includes a minor revision regarding the board's choice may versus will to participate in conferences that enhance understanding of legislative
054programs. Policy BK, school board memberships subheadings have been added for clarity and information from policy BKA was added under the subheading ASBA delegates. In addition, an Arizona school boards association delegates was added to policy BK's title, schoolboard memberships and Arizona school boards association and delegate delegates. And I believe our final one, policy BKA, liaison with school boards associations uh deletion delegate information from policy BKA has been moved to policy BK under the subheading ASBA delegates. Therefore, policy BKA has been removed from the policy manual. Thank you, Dr. Leafy. I hope everyone was paying attention because there will be a quiz next meeting. I I joke, but this is you. We all know that policies are important and knowing them and knowing what's in them is important as well. Um, moving on to item number 13,
055future agenda items. I before we start, I'd like to remind everyone that under the Arizona Open Meeting Law, this portion of the agenda is limited to briefly suggesting topics for future agenda. discussion, debate, or direction to staff of matters not listed on the agenda is not permissible. We stay within these legal boundaries to ensure transparency and compliance with Arizona statute ARS 38431.02H. Is there any future agenda items? Yes. Um I know last meeting I requested to review policy BBBA to add the board member badges on there. it was in the consent. Um, so I want to review it again the next meeting as a regular item for the 10,000th time. Um, and I would also like to have on the next agenda a review of the drug dogs. Okay. Any other agenda items? Okay. Dr.
056also governing board um as I enter into the organization and I look at um some of the ideas and plans that I have I wanted to propose a couple of dates for board retreats to see if there's availability. Um I would like to um focus on a few different topics. One on just our governance also um budget and a few other items. So are August 26th and September 23rd. So let's start with August 26. Is that a day that everyone is available? What times are you thinking? I'm I'm comfortable with staying with our same time that we're using since it's on a T it'll be on a Tuesday. Okay. Yeah. Yeah. I'm comfortable with it, but we can bump it up. I' I'd rather bump it up so we can spend a little more time
057That's Tuesday. It's a normal board board day or it's a board. It's a Tuesday. Were we thinking like pref preferably I would like to start at 4:00 p.m. if that's possible, but I I'm I'm willing to go 6 and then if we need to adjust some things, we can do that. Just know that we'll we'll probably be here at a minimum of two hours. 4 p.m. like I think 4 p.m. I think we could start at 4 and then see what our discussions are happening. I know um having board retreats on different topics. So we're trying to stay on one topic and like kind of almost like a study session like let's talk about this one area. Well I think that is what Dr. Lee was right. So correct. So for the for the first
058one for August 26, what I'm proposing is um board governance and leadership team. So us working together, our commitments together, what we plan on doing moving forward, how we want to lead the organization. And then the next date that I'll throw out there now, but I know we need to get through the 26th would be September 23rd. And I want to do something on budget. So, I want to do kind of a budget 101 type of um retreat where we discuss budget so that there's in-depth understanding of um how the budget functions, the different budgets that exist, what they can be used for so that we can just increase all of our knowledge together like the titles like what like title one stuff like that what the funds can be used for. Yes. So, so
059the intent would be I don't know if we can go very ind depth on this. No. Well, yeah. Yeah, just dates. So, we'll stick to dates. I think what date were you thinking? Linda, are you available um August 26th at 4? Yes, I'm available. Yeah, I'm okay with the 26 as long as it's the board and the superintendent. Okay. present in the meeting. It looks like we're all good for August 26th four. Okay. Thank you. And then the next date the the next date would be September 23rd. Linda, are you available? September 23rd at 4. Yes, I am. We'll make it work. Okay. It looks like we're all available on the 23rd as well of September. All right. Thank you. Well, it is time for this meeting to adjourn. So, I will make a motion
060to adjourn at 7:06. Is there a second? Mr. Nielsen. All in favor of us adjourning say I. I. Meeting is adjourned. Thank you for including me in this meeting and making the accommodations. I have a 6 a.m. flight, so I think I'm going set. Thank you for attending, Linda. Goodbye, guys. I'm sure we have things to sign. Wait a second. Of course, I won't. Thank you. Oh, get a chance to read your note in the car. Thank you. Thank you. I'm not the only one that has to sign this. You have to sign the bottom. Yeah, I'm happily I'm happy to sign this one. This is a lot rapping. Okay. So, I have a question cuz this is a tested on December, but he wasn't our student. Well, I guess since we're re since we're
061redoing it, I guess that's like I'm ending it. I'm assuming because we I'm assuming we have to put the date of when we first did it. I have a question. Just dating it then, but he wasn't our superintendent, right? I'm assuming because we passed it then it's probably has to stay that way since we're just updating it. Yeah. This is This is the solar the solar agreement. Solar agreement. Yeah. Right. Yeah. This is the solar lease agreement for the next 30 years.