001Okay. Do I have any board member statements? I just want to say that I attended a conference this past weekend up in Flagstaff and it was absolutely one of the most amazing things I've ever gone to. I learned so much, met so many new people, listened to how other boards do things. Um the speakers were amazing. The weather was beautiful. So, I just wanted to thank everybody for allowing me that opportunity to go up there. Um, I as well attended the conference and I learned a lot. It was not my first time going to ASBA summer leadership, but I um came back with some great ideas about telling your district's story and then I left with homework. Um, I now have a book, How Not to Be a Horrible Board Member. So hopefully I will
002we maybe we can do a book group. Um then I also um was able to attend some of our promotions at the end of the year and I just want to say I was lucky enough to attend um Littleton online academyy's promotion. Um but what really kind of made it amazing for me was to see that we also had a student who was promoting from Underdown Learning Center. So, our our alternative to suspension school um actually had a graduate and so I thought it was great that we had a student who worked his way through that process and was able to still have a promotion even though it couldn't be at his home school. Um, thank you to everyone districtwide who put in so much work and effort into our promotion ceremonies. I know the
003eighth graders really enjoyed it, but their parents um embraced it even more than I'm sure the eighth graders did. All right. Um, moving on. Oh, I apologize. I also want to give a thank you to Dr. Smith. I believe this is your last board meeting with us. So, thank you for all that you've done these past few months and guiding us and giving us feedback and an alternative point of view and just doing everything you did for us. We appreciate it. And I'm sure you're so happy to go back to retirement. All right. Um, moving on to item number six, Dr. Smith, superintendent report. Thank you very much, uh, President Swiss and members of the board. Here's my report for this evening. We're excited to share that our summer pool summer school program has 266
004students this year. In addition to academic learning, we're providing engaging literacy experiences that extend beyond the classroom. One highlight includes a visit from a local bookmo where students will board the mobile library and select a free book to keep. Generously provided by our own fine arts dance teacher and her husband, the owners of the bookmo. The following day, the Aenddale Library will visit our campus to visit library cards to all students who return their permission slips, further supporting love for reading and access to community resources. Although I was unable to attend uh due to a prior commitment made before stepping into this role as interim superintendent, I heard glowing praise for our recent student music concert. And I truly wish I could have been there. Families enjoyed performances inspired by legends like Santana and Selena
005alongside contemporary pop ensembles that had the audience clapping along. What stood out most was the diversity, not just in John genre, but in instrumentation, technique, and cultural influence. This brought event brought our community together in a powerful way. It reminds us that our schools nurture more than academics. They cultivate creativity, confidence, and and connection. Thank you to our curriculum instruction department, our dedicated music teachers, Dr. Lefit, Dr. Hay, and the Talson Union High School District event managers, and the Talison principal for making this event so special. K2 students at Estraa Vista STEM were able to engage in a wonderful learning and engineering exploration with our partnership uh with ASU. Students built parachutes, used Play-Doh to create designs, imagine structures, and created a cause and effect machine. We are grateful to our partnership and support our
006students learning and engagement. Also at Estraa Vistas, students who were finalists in Estrella's uh Vista's engineering fest were able to visit Phoenix Raceway to engage in further learning on site with activities visiting the garage and ending with a career panel. Uh I visited, you mentioned graduations. I visited schools during the kindergarten celebrations as well. There was significant support from families for the tiny graduates. It is clear that this event is important to our families and it's wonderful that is included in our end of the year celebrations. All of our eighth grade promotions went well this year. We appreciate board members for attending and hoping helping our families and uh celebrate um the school celebrate. I had the pleasure of attending Country Place Academy with with Miss Barnett and Freeman Fine Arts Academy with Mr. Santaos.
007Before the promotion, 16 students at Littleton STEM Academy received support in getting nails, manicures, hair, and makeup. And I understand that I thought it would be mostly girls, but I guess boys are also very much interested in getting that support. Also, they enjoyed breakfast provided by the Littleton STEM PTA and campus staff. This was a special opportunity provided by volunteers to help our students look and feel their best for this special day. Annual end of the year staff recognition was f was a fun celebration of dedication, achievement, and community. The event opened with a stirring rendition of the national anthem by the fine arts academy dapo choir. Then the fine arts academy dance team then captivated the audience with their expressive choreography. Mr. Eric Nelson uh welcomed the staff both in followed and followed by
008messages. Uh I delivered a reflection on the year of resilience and growth and the enduring Littleton strong spirit. Thank you to Vice President um Senoseros and Mr. Nelson for attending and addressing our staff. We know their presence was appreciated as staff expressed gratitude for the opportunity to hear from our board leadership. The ceremony spotlighted the valuable contributions of our team through a series of meaningful recognitions. Years of service honored staff celebrating 5 to 35 years of commitment with applause and photos marking each milestone. Distinguished awards highlighted excellence across the district. Teachers and principal of the year were celebrated for their outstanding leadership in learning. Gold Key and Treasure Hunter Awards recognize staff who go above and beyond in supporting students in living our core values. Power usage award went to call your business academy for
009energy efficiency. Curb appeal was earned by Quinton STEM Academy for its standout campus presentation. The golden spoodle award was presented to Australia Vista STEM Academy for culinary excellence. Red carpet customer service award went to Lake L Lakeen Prep Academy for exemplary front office service. Mr. Varel, the administrator of the year, was honored for leadership that uplifts and inspires. I think Mr. Varel is in the audience. Maybe we can give a quick round of applause to Mr. Varel. Thank you. Staff with perfect attendance were recognized for their reliability and dedication and retirees were honored with touching tributes and videos celebrating their careers and impact. The event closed with a thank you to the cheer committee. I'd like to remind our community that we're serving free breakfast and lunches to children 18 and younger. They're all welcome
010no matter where they live or what school they attend. Our locations are right here at Eva's um Beastro right here in the Energy Learning Center and also Estraa Vista. The program runs through July 11th. On a personal note, uh, as I reflect on my final board meeting here in Littleton, I am filled with gratitude, nostalgia, anticipation. Through though my time was brief, I've come to value the strong sense of collaboration and commitment that defines this community. I'm grateful to my fellow administrators, members of the governing board, teachers, staff, community members, partners, friends, uh, for your supporting kindness. While transitions are never easy, they signify new beginnings. I leave Middle Littleton knowing you are in excellent hands with Dr. Lefit. And so for now, I say farewell uh with the hope that our paths will cross
011again. I wish you continued success and growth under Dr. Lefit's leadership. Thank you for the experience. It's been a meaningful chapter and I look forward to seeing what's next for Littleton. Best wishes. Thank you, Dr. Smith. Um we have a proclamation. Uh, Miss Barnett, whereas the mission of the Littleton Elementary School District is to create high quality, comprehensive, and successoriented learning and leading opportunities for everyone in our schools. And whereas we rely on our core values of trust, respect, integrity, collaboration, and dedication to continuously improve our ability to work together towards ensuring every student has equal access to quality successoriented learning and leadership opportunities. And whereas our entire Littleton Elementary School District community should be fully engaged in helping all of our students to reach their potential. And whereas educators are lifelong learners who help
012students understand our full history and our collective humanity. And whereas our students live within a larger community with families with sometimes differing point of views that necessitates an inclusive and diverse environment. And whereas the district is committed to fostering a learning environment that is physically, socially, and emotionally safe for everyone. And whereas the Littleton Elementary School District serves a diverse student body which includes a variety of socioeconomic backgrounds, abilities, colors, races, religions, gender identities, and other vulnerable groups. And whereas the Littleton Elementary School District has adopted policies and regulations addressing discrimination and protected groups. And whereas the Littleton Elementary School District strives to create a safe and supportive environment that is welcoming and inclusive towards everyone. Therefore, be it proclaimed, the governing board and the Littleton Elementary School District stand firmly against all acts of
013individual and systemic discrimination and believes that diversity is one of our strengths. that strong relationship across the community increases trust and positivity impacts our learning that we will address and deter bullying while working to understand how our words, actions and underlying beliefs impact each other. We commit to engaging in activities to create greater awareness of biases and elimination of discriminatory behavior that is sta um for it staff and students. Thank you, Miss Bernett. Moving on to item number seven, program showcase. Miss Garrison. Madame President, governing board. Tonight's showcase includes a special celebration of our most recent student art exhibition featuring pieces that have been selected for purchase. As you already know, we hold an annual art show to proudly display student work for our community to enjoy. What you may not know is that each
014year a number of these pieces are chosen to be professionally framed and displayed throughout our campus. Next slide. We extend our heartfelt thanks to our incredible art teachers whose dedication and creativity inspire our young artists and make opportunities like this possible. Art education has long been a point of pride for our district and tonight is a beautiful example of the talent it nurtures. Next slide. This year, a team of staff carefully selected 21 pieces, which you see on display in this room tonight. We've been working closely with families to secure permission from each artist for the district to purchase their work. Once framed, these pieces will be prominently displayed in the district's reception area for the next year. And then we have an annual rotation. They will eventually be moved to the welcome center. And
015then this artwork can be find in various hallways and offices throughout the campus. Continuing to brighten our spaces and celebrate the the student creativity so that all can see the amazing detail in these masterpieces. We've put together a slideshow. So the first one that you see up there now is our kindergarten artists Anthony B from the Freeman Fine Arts Academy, Tina S. from the Collier Business Academy, and Eli T from the Littleton STEM Academy. These pictures were selected from kindergarten. Second grade, you see Camila E from Australia Vista STEM Academy and Delila G from Trace Real Service Academy. Moving on to third grade. Look at what Lucas G did from Lake Prep Academy. Natalyia S from Estraa Vista STEM Academy and Nuvia M from Australia Vista STEM Academy. So amazing. Fourth and fifth grader are
016on the next slide. Alejandra TA from Freeman Fine Arts Academy, Hy L from Australia Vista STEM Academy, and Diana M from the Freeman Fine Arts Academy. Absolutely amazing. Sixth graders did not disappoint. There's Jordan A. from Australia Vista STEM Academy, Amelia C from the Straa Vista STEM Academy, Geneval C from Collier Business Academy, and Corey W from the Quinton STEM Academy. Seventh grade, we have Mate N from Countryplace Leadership Academy, Jose Dio from the Freeman Fine Arts Academy, and Ava W from the Freeman Fine Arts Academy. Eighth grade pieces include one from Avea B from Country Place Leadership Academy, Amara S from the Freeman Fine Arts Academy, and Faith R from the Collier Business Academy. So, those are the 21 pieces that will eventually be framed and placed throughout the district. And at this time,
017I'll take any questions or comments that the board may have. Did I miss first grade when you were going through the slides? There were none selected from first grade this year. I don't know why. Okay. Yeah. Um I I've said this before and I'll say it again. I do not envy the ones who had to make the selection. Um, having had the opportunity to go to the art fair when it was in the library, I was absolutely blown away. It gets better every single year. The students raise the bar every single year without fail. These these kids show that they are just so talented. It's unbelievable. They could go against any school anywhere in the world and and they will be able to pull their weight. So, some of these selections, I mean, specifically this
018um seventh grade selection, Jose Dio, this one I could not take my eyes off of, but all of them are are just unbelievable, and I'm just so proud of our students and so in awe of them. Thank you. All right, moving on to item number eight, we have um called to the public. Before we start, um, I just need to read this. In order to allow time for everyone to participate, comment should be limited to 3 minutes. No disparagement, name calling, personal attacks upon board members, staff personnel, or other persons in attendance or absent will be permitted by individuals who address the board. In addition, questions or comments on matters that are currently under legal review will not be accepted. Citizens are directed to other governing board policies for deposition disposition of legal complaints, including
019those involving personnel. I'm just going to go in order that they were given to me. So, first we're going to have um Hillary McKillip from Collier Business Academy. Good evening, superintendent and board members. My name is Hillilary McKillip. First, I would like to thank board members Sausnik Barnett and Senos for voting to resend the district's compliance with the dear colleague letter. All children of every ethnicity, culture, race, gender, sexuality, and religion deserve to be seen and celebrated. and I applaud the three of you for your boldness and bravery in defending our kids. Second, we all know that one of the most basic needs for people is safety and security. And right now, it is vital to show our community that our schools will do everything they can to protect all of our students, regardless of
020their documentation or immigration status. The Borderlands Initiative Project offers free training to schools and districts on their rights as a designated safe space. And I have emailed each one of you that information. We must not stay silent in the face of the injustices committed against our immigrant neighbors. We must arm ourselves with knowledge so our schools can prepare to protect our students and fight back peacefully and legally. Third, I am concerned about the mental and emotional well-being of the teachers and staff at Call Your Business Academy. Principal Hedings has created a toxic and hostile work environment that I have witnessed as well as personally experienced. Okay. Um, there is a toxic and hostile work environment that I have witnessed as well as personally experienced as a PTSA board member. I know as a volunteer I
021only went through a small portion of what the teachers go through and for me it was pretty terrible. Our PTSA board was harassed regularly causing me a great deal of anxiety, migraines, stomach pains and loss of sleep. My husband and I carefully considered the risk of me coming tonight to speak out because we are concerned that there might be some backlash against our two kids. Two years ago, I stood before the board and requested that the situation at Collier be looked into. Nothing has changed, and in fact, it seems worse. This year, it seems like even more teachers and staff have left. And many of them didn't quit their profession, but they quit their boss and transferred to other schools. Um, I'm pretty sure we have a person that does not live in either Glennhurst
022or Cold Water Springs. And my question is, why is someone who does not live here allowed to come into our community and harass the people who do live here and serve the Collier community. Collier may be considered an a school, but our students are losing out on all the benefits of the stability of good, caring, hard-working staff returning each year. and I am asking the superintendent and board members to take a close look at the number of people quitting and to do something about this situation. Thank you. My community, my neighbors deserve better. Thank you. Moving on to the next call to the public. I will remind everyone to keep names um out of their concerns and also please understand that as a board we cannot respond to comments. Um we have Jennifer Reyes from
023Collier Business Academy speaking as a parent and former pair professional. Hello, good evening. My name is Jennifer Reyes. I am a parent in the district and a former beha be behavior support par profofessional at Collier. I'm here today to share my experience not because I wanted to leave my job but because I felt I had no choice. I loved my work at Kier supporting students and helping them thrive. However, the work environment became incredibly toxic to the point where it was mentally draining and unsustainable. We are often told to bring our concerns and questions to administration, but my experience and that of many others has been that doing so only leads to retaliation. Instead of addressing issues, concerns raised by employees are often used against us, resulting in write-ups or disciplinary action. It feels as
024though the administration picks and chooses which um issues to address, often ignoring critical concerns from staff members. This creates a culture of fear and silence where dedicated professionals like myself are forced to leave jobs we love because we can no longer tolerate the environment. I believe this issue directly impacts the quality of education our children receive and with staff members are overworked, stressed and afraid to speak up. It inevitably affects their ability to support our students effectively. I urge the school board to investigate the workplace culture at Collier and implement changes that will create a supportive and healthy environment for all staff. Our children deserve to be in schools where they where the adults who care for them are respected and heard. Thank you for your time. Thank you. All right. And our last call
025to the public is um Isla Mara Mara Perez, a parent at Collier Academy. Good evening board members, superintendent and fellow community members. My name is Isamora Perez and I'm here tonight as a parent, a former teacher at Collier and a community member and an advocate for our staff. My purpose is to raise concern about Collier's leadership. While the principal may try to discredit me, my concerns are rooted in verifiable personal experiences requesting your attention. Under the principal, Collier has c cultivated a hostile, demoralizing, and retaliatory environment. This systematically undermines our professionals and school integrity. We have a manager who delegates relentlessly to avoid responsibility, fostering fear and unethical practices. Consider these few examples. My request for crucial family time, my son's field trip, and my anniversary on April 25th, and my oldest son's 8th grade
026promotion on May 20th, way marker managed. I was told, "You don't you won't get in that you won't be getting that day with a note questioning the request for a full day and a 9:00 a.m. ceremony." And the April 25th request was contingent on coverage. As a BTSA president, on March 25th, the principal's sister asked us um to push in hot dog sale revenue and cash out when needed, which Arizona PTA confirmed was money laundering. After this email, she yelled at me in front of colleagues. This shows shocking regard for financial integrity and clear intimidation. Kier's principal is now hiring another sister to teach art, raising serious nepotism questions. A hardworking staff are rarely recognized. She takes credits for achievements like our A school rating by directing staff to throw a community party instead of
027acknowledging them. Her conduct crosses professional boundaries. She avoids school events unless I'm going to have to ask you to stop. I we can't say I'm not saying any names. She didn't say anything. She's disparaging an individual who works for the district. I I'm not stating any names. You're disparaging an individual works for the district. You don't have to say their name. It's very clear what you're saying. May I please continue? Can you continue without directing as to who it is? Well, I'm stating the facts. Um, I will try. Okay. Uh um let me just um her position was used for inappropriate political influence directing staff and PTSA email to uh the board supporting somebody else's superintendency. She messages staff and PTSA at all hours demanding immediate accountability fostering confusion and division. This hostile environment has
028severe repercussions. HR's inactions after staff briefly came forward has silenced voices leading to fear of retaliation which is why many aren't speaking publicly. Most recently after resigning I faced direct retaliation. On May 14th the principal deny me campus access citing staff discomfort and questioning my integrity. She stated this decision came from the director of talent recruitment and retention. This punitive action directly halted PTSA board approved projects. I reached out to somebody on the on district on May 16th, but have received no response. This breakdown of trust impacts students learning, staff retention in our entire school climate, making it incredibly difficult to attract quality educators, engage families in maintaining ethical operations. I urge this board to take immediate decisive action. We need a thorough impartial investigation into the hostile. That's time. Okay. Thank you for your
029time. Thank you. Madame President, I would just ask that all their comments and information be given to report to the board in a just seeking clarity. You would like a report to the board like in a weekly update? Yes. Okay. Would you like a summary of their comments? I'm I'm just trying to find out what you would like so you're getting what you would like. I'm asking that the administration give us a report or a summary of the claims that were brought forward just so we are clear. Okay. Could that be in the form of the minutes from the meeting? I'm just wanting to make sure you get what you want or do you want them to summarize from what they've said? Well, I'm asking that they investigate those plans. Okay. And then the administration
030bring that back to us. So what they Okay. I was I didn't know if you wanted an investigation or not. Okay. Can I ask I noticed that you had a paper from which you were reading. Would you be comfortable? Okay. Um, Miss O'Brien, I see you. Oh, my name is Carrie O'Brien. I think it's on. Can you hear me now? Okay. And I'm a counsel for the board. So to comply with open meeting law, the board can't respond to um the information provided by a member of the public. You can direct the superintendent to um pursue the matter, see if the person wants to um address those concerns administratively, but the board should not um receive any information until the administrative process, okay, would run. So then you're requesting an investigation and report back to
031the board after and so that means that um we can't have a copy of what they were reading. I just don't know if they got to finish or not. I would direct my question to our board attorney. So we can't I'm sorry. I I don't I just want to make sure I understand. So we can't have a copy of what they were reading to us. So um you could the board can direct administration to address those concerns pursuant to policy. Okay. And so then the board's not involved in any underlying matters and it's addressed um by whatever policy controls the concern. Makes sense. Thank you. So I think we should initiate that process. Can we please if at all possible administration get the information from these parties so that it can be whatever is received
032is completely um consistent and has there there's continuity to it if they're willing to give it I we really can't discuss this is not on the agenda so it's really difficult to discuss I I can we can talk about this after the meeting I can talk with Dr. the feet about it. Uh and there are processes in within the district for concerns to be addressed and so those concern needs to go through that process. It isn't just a matter of coming to a public meeting and then all of a sudden there's something. So anyway, all I'm saying is we have to follow board policy is what I would say. All right. Thank you, Dr. Smith. Thank you, Miss O'Brien. All right. Um, I am going to give us a few moments break if you would
033need to leave to go cook dinner for your family or you are more than welcome to stay audience if you would like to. Please don't think I'm trying to push you out the door, but if you want need to leave that's fine as well. All right, moving on to item number nine, consent agenda. Is there anything that needs to be pulled? Yes, I have two items that I request to be pulled from the consent agenda. Just give me a second. It's going to be C 7 and C. So C7 C request for proposals renewals and renewals. So you want all of C7 or just C7 C? Just C7 C pulled and then letter E 1B. Okay. Is there a motion? My motion to approve the consent agenda minus those items. Is there Mr. Seneris? Is
034there a second? I'll second. Miss Barnett. All in favor of approving the agenda with the exception of items seven or yeah 7 C and EB. I I I I Any opposed? Consent agenda passes minus those items. Um now going back to 9 7 C minister. Okay. So, I specifically out of all of the renewals and the requests and everything, I was requesting information if the district could give me a background information regarding our renewal request for the Pacific Institute. Member Senos, what what exactly are you requesting? I'm requesting a background of the Pacific Institute and exactly what we do with the Pacific Institute for the request for renewal with them. Okay. Um Madame President, members of the governing board, Pacific Institute is um a organization that we use for professional development. Um if Dr. Hayd'
035like to elaborate any further on the organization. Um, member Senos, members of the board, the Pacific Institute, um, is a company that we use for leadership development training. Uh, we've also used them for board retreats, um, for board training. Um, this isn't entering into a contract, per se. It's a renewal. We don't have anything additionally planned with them at this time. So, that's what I'm telling you. It's it's a renewal of an agreement or doing business with them. Merson, we did a um the board originally awarded an RFP to Pacific Institute on June 14th of 23. Those are good for five years. This is just one an annual renewal of those five years. So, we have a we have we issued an RFP. The board awarded it in in 2023. This is just an annual
036renewal of that award and they're good for five years. Okay. Could you give me examples as to you gave me the professional development for the day-to-day operations in terms of how much money do we spend on this annually, per year, year to year? What do we do? Like what is their day-to-day operations? Do they do like trainings once a month, bi-weekly? How does that work? member senator Sarah me um members of the board we can bring that information back uh per your request I don't I do not have that information at my fingertips right now but it is not weekly or monthly uh we have a scope of work that we have done with them in the past okay um and then in terms of like professional development is this used for like trainings evaluations
037or like travel for anywhere where you guys go with them, the partnership with them, how give me more examples in terms of what have you guys have done with them? Like do they work with anybody? Who who do we who do we work with with them? Could you do you have that on top of your head? Could I could I just inter interject a little bit? Um, President Social, members of the board, it it's we we put this information to the board uh several days in advance and we ask when some that if there are any questions to please let us know ahead of time so we can be prepared for any questions that might be asked. So, in general, I would ask that if we're going to have in-depth questions about items on the
038consent agenda to please reach out ahead of time so we can be prepared. That's number one. Secondly, this particular item is not the the description of this item is not to discuss the Pacific Institute. So, I think again I think we're getting out of the open meeting law um realm because we're discussing a particular topic that the public was not noticed that would be discussed. That would be my concern. But certainly whatever questions you're asking can be answered if if it's brought in a in a uh through a process where we can provide that information just not at a public meeting where we're not prepared for it because this is this was on the consent agenda. Okay. Then I'll make a motion to table this item until we can be provided information at our next
039board meeting. Is there a second? I'll second. Um Mr. Mr. Seras, Miss Barnett. All in favor of tableabling this item until more information can be brought forth say I. I. I. Any opposed? All right. Motion passes. Um, moving on to the next item 7 EB. Mr. Senoseros. So, when I was reviewing this, um, I wanted to know if I could get a quick summary in terms of the expenses of this. Um, we approve a lot of trips and conferences, but this one really grabbed my eye because it's almost $8,000 for one um of our administrators. Um, so I was wondering if the administration could provide me information in terms of the goals and the outcomes that they expect of this conference as it relates to title two funding standards. member Senos. Um this particular um
040item, there's an attachment that lays out all of the expenses uh for the conference registration as well as the transportation and the lodging. That's basically the whole thing. Um the out ofstate travel is to uh refine practices in human resources similar to what the board just did in Flagstaff. Um this is pretty normal cost and it's title two is used for leadership development uh highly effective highly qualified staff and retention. That's the purpose of title two. Is it is it typical for I I've gone to many conferences. Is it typical for us to book board members and district office staff on business class? Ada business select on Southwest members that has been the practice as far as and I can speak for what I book and it's generally southwest whatever it is the most affordable.
041So my concern is that when I go through and I do pricing for Southwest, the most expensive option is business select. And that typically can range between $3 to $400 a difference. And I went through and we could buy typically the regular. If I could um again President Social Association if we agendaize the topic correctly. I I mean I understand some of the questions uh as far as wanting to know costs and things like that, but this is far in advance. We don't I don't even think we've booked flights yet and things like that. Again, I think we're going back to policy as far as what what is the practice for how we pay for flights, for example. that is that is part of our practices and so on that can be discussed and you
042know changed if need be. Uh this particular item is to approve a trip for for a uh an individual. You know that's that's the basic uh ask for the board to consider approving a trip for a conference. But the questions you're asking can be answered. I'm just not sure we can answer it right now the way you're you know what you're asking for. Does that make sense? Respectfully, I Okay. So, could I would I'm in a motion to table this item and could the administration at the next meeting bring this back to us with the cheapest options available for the hotel and the flight options. And if it's not cheaper, then we'll have that conversation then. And I and I would just member Senos uh members of the board, it might be helpful to know
043that these are estimates. Um, we never book travel until the board approves that because we would never want to expend travel uh items and then the board not approve that person to be able to travel. So, this is just one option and and generally we have to provide quotes and find the cheapest option. So, putting this particular piece together, um, I I would just say it's it's an estimate for that, but it's not the actual price of the trip, but we have to stay within the price that we have you approve, if that makes sense. Mr. Nielson, it looked like you were trying to say something. I was just going to say it's an estimate. I do this quite frequently and it'll be changing between here and then. So, it's an estimate of maybe on
044the high side. I don't have a problem with that. The one that catches my attention is $4,000 for lodging. I'm sure when time comes up, they will do it. It's just to get a number up there and I'm sure the staff is going to work to keep that minimal and whatever they need to do for us at that particular time. And we will have another opportunity to say, "Yeah, once the final numbers are in, Okay. Well, that's that's good to know. So, if the board was to approve this item, this wouldn't come back to us or would this come back to us before that administrator travels in October? Members, Senos, members, other members of the board? No. This um the board would approve the travel item to not be less than $7,450 and one penny.
045um because we're asking for $7,450. So, this is the high end of the trip. Um but no, it would not come back because that Thank you for that. I think what concerns me is that the fact that everything is set on probably what seems to be like the most expensive on the luxurious luxurious side just based on that. And that's just my concern to spend. And so if we pass that with that limit, that administrator can spend that $7,400 because that is the limit on the trip before coming back to the board. That's just my concern. Member Senos, uh other members of the board, the checks and balances um and you can see attached um we have to stay within state uh rates that are approved by I think the omnibus office or something like
046that, the AG's office. um we have to stay within that and then the only exception for that is conference hotels. Um otherwise I and I've traveled many years over the district. I've actually never flown anything except regular class of anything and I've not known anybody to fly that. But we do, as member Nielsson said, get an estimate up there because it could change six times before we get the plane ticket booked. Um, as far as the other piece, it's all within, uh, the state rates for reimbursement for meals, um, transportation, all of that, parking, everything. I mean, I'm just concerned about the 7,400. I I know that's the estimate, and I'll go back to it because I've traveled myself many times outside of the state. The most the most I've ever spent, I think, is
0472,500 typically, $3,000, typically, the two times I've flown on on in the district, out of state. And that is just what just grabs my eye. So, I think I'm not comfortable approving something that is just that high because of the substantial rate for one person. um especially out of title two funding that can go towards two or three administrators potentially traveling somewhere else or teachers. And so I think that's that's just my personal concern. I want this administrator to get the training they need, but my just concern is just the amount of money we're putting into that one administrator for the amount that it is. That's just where I feel at it. Um that's just how I feel. So, so members, Senator SOS, um, members of the board, I would just say that we would
048never make a recommendation to the board. Um, we've always been very fiscally conservative and we have funds in title two and this doesn't expend our budget by any means. Um, and so I just want you to know that we do manage this very similar to how Mr. French manages the district budget. and we would ask that you approve this travel item. I would say um just kind of piggybacking off what member Senator Sarah said that um what's the value of it? You know, I would be reluctant to spend such an amount with just one person going if the value is not there. You see what I'm saying? So like I know that what you're saying and I do believe the fiscal responsibility of the district to be such you know and the integrity thereof to
049to not overspend if it's not needed but just the possibility of that amount being spent is very very alarming when you know and very irresponsible when we consider that I think was it four of us just last week we went to the ASBA conference and that probably was the cost of all four of us going you know or something you know in consideration with some of our, you know, memberships being covered. So, I guess my question would be, is there another option, some other training that will be available that could be of a lesser cost, a guaranteed lesser cost, but still at that value? And if not, we might question the value that's being given by this conference that the possibility is that it could potentially cost our district $7,000. So, that's just another thought.
050But I I mean I do want all the training to be given if it's going to be good for our district and then good for our students. But if it's $7,000 and then there's no value to it, it's just $7,000 down the drain. Um what is the registration deadline for this conference? I know it's in October. So, Madame President, members of the board, we generally bring this forward at this time so we can get an early bird registration rate. And so, off the top of my head, I don't know what that cut uh cut off line is. Um, in addition, uh, we bring it not only to get the best rates, but also because conference hotels fill up rapidly as this is a national conference. Um, so hope that answers your question. Okay. Um, I
051understand the concerns of some of the board members with the amount. I do believe that the district will be fiscally responsible. Um, and so the cost will not be as high as $7,450. But I am always about making sure we have being fiscally responsible. So, um I guess I am looking for a motion from the board and I think this we just need we've spent enough time on this topic. I'll make a motion that we approve it as is with a stipulation that the staff use their prudence and whatever like they've done for the past years for using it wisely. So, I make a motion we approve it as is. Uh that would be member Neielson. Is there a second? I second. Member Stallard. All in favor of approving item 9E B say I. I.
052I. I. Any opposed? I. No. Okay. Uh motion passes three to two. Moving on to item number 10, proposal of expenditure budget. Mr. French. Thank you, Madam President. Members of the governing board, Dr. Smith, Littleton Community. This evening, I'll be proposing the expenditure budget for fiscal year 2526. And I'll give uh Jim a second to get it up on the screen. And then Jim, you can go ahead and jump to slide two. Um, I believe this is a slide that all my board members are used to, but I do want to go over it again uh for everybody. Um, this is our budget life cycle, and there are many dates and milestone that the district follows with this timeline. We begin looking at the budget in the spring in preparation to bring the proposed budget
053to the board tonight in June. Um, this is followed by a public hearing and a board and a budget adoption in July. Uh in a typical year, the first revision would happen in December if necessary. However, the legislature has not approved a state budget this year. Um so this year we should be able to revise in September if any if they change any of the estimates that I put into the budget uh tonight. Um, other dates to note on this timeline include October 2025, which is when the tax bill will be mailed to individuals and businesses within the district boundaries, which will include the primary and secondary tax rates that we'll discuss later on in this presentation. And then the district's last opportunity to revise will be in May of 26. Um, and the annual
054financial report for this budget will be um is due October of 26. As mentioned before, the legislature has not adopted a budget for next year. So, we do not have a lot of information about what increases, if any, education will be receiving. Uh we have heard from the legislative body that they do not plan on cutting education funding and attempt to balance the budget. We are assuming two pieces or three pieces of information for the creation of this budget. First administration is assuming that legislature will provide the statutoily required inflation funding to the base support level. Um the number is based on the consumer price uh index or the CPI or 2% whichever is lower. With that being said, we have built in the lower amount which is 2% into the base. This increases the
055base support level from $5,013 to 511326, an increase of $10026 cents per weighted ADM. The other assumption the administration made um was the anticipated ADM growth for next school year. The district has estimated ADM growth of 128 ADM, which is 2.2% um for next year. This is in line with growth the district experienced in 25, slightly lower than the demographic expectations for 26 due to ESA growth over the past year. Um 128 in my opinion is a conservative estimate. Um I expect the district to grow higher. It's um but I didn't want to shoot too high and then have to revise down in December or May. Um administration has also estimated a 2% increase to the transportationbased support level uh per route mile which would increase the support levels per route mile from 295 to
056301 and to 242 to 247. There is one piece of the budget that the district currently does not have information about. Um so we are estimated uh that to stay constant. The state has not released any information on the possible increase to district additional assistance. To be conservative, the district is leaving that at FY25 levels. If the amounts discussed today are not correct, after the legislative session is over, the district will have until September to revise the budget to corrected amounts. The Arizona Department of Education and Auditor General also made some changes to the forms this year, um, to the actual budget forms this year. One of the changes you may notice in the budget forms is the budget carry forward tab that is located on the cover page, page one, three, and four of
057the budget. Due to these budgeted carry forward amounts being quote unquote called out that they've never been called out in the past, you will notice certain areas of the budget showing a decreased allocation year-over-year. So FY25, we would have had a certain amount. In 24, it's going to be lower. This is only because these are the areas where the district administration historically had held those carry forward amounts. Um meaning in prior years we had that money in that account and they are making us pull that out into a separate line. Um so these are showing as negative um year-over-year allocations. I just want to make the board aware. Uh if we go on to the next slide, in reviewing our M budget calculations, the base support level and transportation revenue control limit are added together
058to get a revenue control limit of $43.89 million. The M override is estimated to be 6.56 million, which is an increase from 300,000 from the prior year. And that's based on this year's this year's 100th day count of students. We are currently estimating carried forward from this school year to be $7.8 million. Now, just a reminder to the board, this number can still be a bit fluid with orders coming in um through the last week of June. Um this is an increase from last year and gets the district closer to a two-month operating reserve in case enrollment declines or if the legislature decides to implement the aggregate expenditure limit or the AAL. This is um there is a transfer of to the energy savings fund of $199,000. This is the same as the prior three
059years um which is providing an overall FY26 general budget limit of 58.05 million. This is an increase of 2.24 million from our last revised budget this uh that I did for the board in May. In review of our district's assessed valuation history starting in 2016 and all the way up through current school year, you can see in 2016 strong growth in assessed valuation continuing all the way through 2021. Growth in the primary assessed value in 2022 was 12.38% um 10.84% in 23 and 14.67% in FY24, the highest rates of the 10 years. Growth in 2025 continued to be strong with an increase of 9.6%. Annual growth of existing property is limited to 5% annually which was Prop 117. However, growth from reclassifying the property um reclassification of property and construction is not limited. This upswing
060in value is credited to new construction in the district and the conversion of VA vacant land to res residential property. Sorry. With a higher number of building permits in Aenddale, it's expected the district will continue to see strong assessed value growth over the next few years. If we switch to tax rates, um this slide gives us a 10-year look back at tax rates for the district. Using preliminary calculations, the district is estimating a tax rate for FY26 of 4.225, 225 a decrease of 18.13 cents from last year. Uh the decreased tax rate is due largely to the very strong growth in the assessed valuation from the last slide as well as some repayment of bond um debt that the district has paid over the last year. Truth and taxation. Um, the truth and taxation statute
061deals only with the amounts levied in adjacent ways. This is funded on the primary tax rate and authorized by the governing board. Littleton has set a levy for adjacent ways of $250,000 for the FY26 budget. A truth a truth and taxation notice will be posted and a hearing will take place with the adopted budget in July. Our publication for truth and taxation requires a district post the levy amount for a $100,000 home um with the levy and without. With without the levy, the rate would be zero. With the levy on a $100,000 home, the rate would be $5.15 for the year. Uh we use adjacent ways for um to pay for improvements to fire lanes um to half streets that are adjacent to our properties. Just so the board knows, we um a couple months
062ago, the board heard from the developer off of 111th in Miami, and we agreed to develop our half street while they develop their development. That's going to cost the district approximately $850,000. So, we're using this levy to help recoup some of that money. So, once we're ready to build another school, we have enough funds to pay for the fire lanes or the half streets, um something to that effect. So the board knows we spent approximately a million and a half dollars in adjacent ways funds to build the lake and property. Um at that point I'd be happy to answer any questions the board has. Not necessarily a quest but a comment. I appreciate you being able to take your dart and throw it out there without any way to aim it at anything. I think
063we're all in that car of a budget, but I appreciate the work that you've done on that. Hopefully that'll come in at least that much and maybe with some additional one, we'll have some, you know, additional funding, but I appreciate all the work that you've done to put that together, Mr. French, and present it to us tonight. Thank you. Yes. I just wanted to say thank you. Um, I know this is not cannot be easy for you to do, and I I really appreciate it. Is there a motion? I'll make a motion that the proposed expenditure budget for the fiscal year 2025 2026 is presented and authorization of expenditures in the amino budget section in excess of any subsection provided uh all expenditures do not exceed the total budget. Member Nielsen is there a second?
064I'll second. Member Barnett. All in favor say I. I I any opposed? Item passes. Moving on to item number 11. Dr. Smith, first reading of policy B, school governance. Thank you, President Socialick and members of the board. Uh, as I go into this area, I just want to uh inform everybody that the ASBA is undergoing a full revision and refresh of its policies. Uh and so this this what we're seeing tonight represents approximately half of the first section. So uh we'll be also getting this ready for July for the second half of this section. And I guess the uh the point is over the next few months and few meetings you're going to see a lot of more policies. Can I ask a question before we go in? All these changes that are being recommended
065are all from ASBA. Every single one of them. That is correct. None of them are from our district office staff or you guys or none of them. M member Senoseros. No, the we uh receive uh Miss Celisk receives a packet from the ASBA with uh line through underlines. It's combining policies, making them more readable, easy to understand, or when laws change, things like that. Uh to my knowledge, no nothing in here is is being brought by us. It's we're just dealing with what we're getting to say, okay, this is what we think should happen. Yes. Okay. Um, I know I think maybe based on member Senoseris's question, usually when we pass items that came straight from ASBA, there's a little like copyright logo on the new form. And I just know that some of these
066didn't have that. So, I was just curious, but I'm not sure how to answer that. Sorry. I think that's just where the question came from is because normally it has a little copyright logo, but Okay. Sorry. I just have a technical comment on DDA. Verb tense are not consistent through the third paragraph. I'm going to go through each one individually if it's okay. Okay. And then just get and we can take that comment and and I appreciate that because we can take that before the second reading and make sure it's fixed if that's the case. So I'll just go through these quickly. um um policy let me see BA school board operational goals minor revisions are recommended by per ASBA policy advisory to clarify the board's role as representative of and responsible of the people
067of the district and if there are no questions I'll just kind of keep working my way through it if it's okay it doesn't look like there's a question for that one thank you policy BAA evaluation of school board self-evaluation minor revision isions are recommended per ASBA policy advisory to improve clarity and ensure consistent use of the term evaluation. I think we can move on. Thank you. Policy BB, school board legal status. A very minor revision is recommended per ASBA policy advisory to remove reference to legal requirement. Keep going. Thank you. Policy BBA, board powers and responsibilities and exhibit BBA. Policy BBA has been updated to incorporate language from several related policies. This consolidation simplifies governance documentation by merging overlapping content in a single streamline policy. In addition, language referring to legislative, executive, and appraisal functions
068were replaced with a list of board responsibilities from ARS 15-341, as well as subheadings added for clarity. Finally, a newly created exhibit BBA- contains language formally in exhibit BBB-E. No change was made to the original exhibit language. The related policies that were incorporated into BBA are now recommended for deletion and are listed as sub items under this policy. I think we have a question. Yes. Yes. It's been an overdue question. Um I brought this forward many times. I've requested it many times, but I would like to add a section into uh since it's on the agenda for review. I would like to add a section where it gives the board um the legally obligation to have school badges with FOB access. Um most school districts have it. Tollison Union has a policy related to it.
069Um so I wanted to add that into our responsibilities at a future meeting. Obviously not now, but that's feedback. Okay. If I could. So I think this sounds like a future agenda item perhaps to discuss. Yeah. Okay. I just bring it up every time that was brought up. I think it's on our list, but I I understand the school uh badge access by board members. So, okay. I know that it is on the list my list of things that you requested. Yeah. Yeah. But no other questions on this particular topic. Okay. Thank you. We'll go to if I'm didn't lose my place here. Policy BBAA, board member authority and responsibilities dash its deletion. In line with ASBA policy advisory, the language in policy BBA was moved to policy BBA under the subheadings governing board powers
070and responsibilities and individual board members, duties and obligations. Therefore, policy BBA was removed from this model manual. No changes were made to the original policy. Thank you. Right. Keep going. We're going okay. Doing all right. Yeah. Thank you. It gets a little confusing, I know. Uh policy BBB, board member oath of office and exhibit BBB-E, board member oath of office. As stated in the prior item, language in policy BBB was moved to policy BBA under the subheadings oath of office and familiarization of open meeting law. Therefore, policy BBB was removed from the model manual. In addition, language from exhibit BBB-E was moved to exhibit BBA. Therefore, exhibit BBB-E was removed from the model uh manual. Thank you. Keep BBB going. Keep it going, BB. It's good. I like that little humor. I appreciate that. BBBC
071board member resignation as stated in the prior item. information from policy BBBC was moved to policy BBA under the subheading board member resignation. Therefore, policy BBBC is recommended for removal from the model manual. Minor revisions were made to original policy language align with statute. Policy BBBE unexper unexpired term fulfilled. It's a deletion. The language in policy BBBE was moved to policy BBA with no changes under the subheading vacancies. Therefore, BBBE is recommended for deletion. BBBA board member qualifications language in BBBA in in line with ASBA policy advisory now excludes includes the exception for school districts per ARS15-421 regarding persons related by affinity by cosangunuity I believe that's how they which how their relationship is or by law to the third degree in a third district with 250 or more students in a county with a
072population of 500,000 or More policy BCA board member ethics. Policy BCA was revised in its entirety and the legal reference was removed as the policy information is not statuto statute statutoilally based. BDA board board um organizational meeting language from policy BDB was revised and added to policy BDA subheadings were added for clarity and the following phrase was added to the policy title and board president duties. That's just the one I had to call. Is that the one you're talking about? Okay. Is that third paragraph down? It's called call. Call. It's past tense, but there's a called in there. So, it's just verb tense correction. Do you see it? I just want to make sure I get it right. Called to order. The meeting shall be called to order. Called to order. Okay. Thank you. I
073appreciate that. We will make sure that is uh corrected before uh the second reading. Thank you. Policy BDB, board officers deletion information from policy BDB was revised to move to policy BDA under the subheading board president. Therefore, policy BDB was removed from the model manual. Original policy language revised for clarity. Policy BDD board superintendent relationship. Subheadings were added for clarity and the following phrase was added to the policy title and superintendent responsibilities. BDE board committees information from policy BDF was added to policy BDE under the subheading advisory committees. All language is retained from the policy BDF with one addition to B pertaining to notices and agendas. 24hour Arizona open meeting law requirement ARS 38-431.02 O2 I think we're getting close here hopefully here BDF is that correct language in policy BDF was moved to policy
074BDE under the subheading advisory committees therefore policy BDF was removed from the model manual good policy BDG school attorney language is revised to align with ARS11-532 and to clarify ify the process for obtaining legal advice. In addition, subheadings were added for clarity. Mr. Sineris, so just for clarification, the underlying lines were not in there before. These are new lines. Yes. I think when they're when they're struck through, they're being removed. When they're they're either being brought from another policy or being added into this policy. That's correct. Okay. Yes. Um, and is this is this language from the state legislature throughout the ASBA recommended from the state legislature? I I would be comfortable saying that it's it's recommended by the Arizona School Boards Association based on law based on law. ARS and so on. Yes. So
075for the legal vice section, would that be for example, would that be the board attorney we pay for as a board through the trust that it would authorize the board president and you to allow our cabinet district office administrators to use that attorney with your permission for their personnel? Is that is just as an example that exactly I believe that is what it's saying. Yes. with approval from the superintendent, board president, board member may consult and I believe also it says that the and so as of right now we that's not allowed pursuant to our old policy. I'm assuming are you talking about uh allowing with allowing cabinet and yeah uh yes well we have to have that we have to allow our like our HR department and so on or or finance department to
076be able to talk to our attorneys to so that we're following legal guidelines. That's that's common. So maybe I'm not understanding the question. Is it that um the superintendent may authorize other district personnel to consult with legal counsel on matters related to professional responsibilities? Yes. But my my concern is that that the board attorney is the board attorney. So my concern that if our attorney is interacting with cabinet that is through our taxpayer dollars which we've authorized through board through the trust that we pay out of for just for the board attorney. Uh Mr. Senator Sos, I'm not sure that we have to my knowledge there's do we have a a firm that we use and then within that firm we have an attorney that we go to. If the board would wants another attorney,
077you can have another attorney to unless I'm looking. No. Uh, Madam President, members senero, through the trust, we pay for a category called prepaid legal. Um, it does not make reference to the board attorney, but all legal matters that happen through the district. So, um a child gets hurt um on campus or or a bus accident. These are all um categories that we pay through our prepaid legal program um like Dr. Smith said where we have a list of attorneys that we can work through um to ask questions about said incident or said car or you know bus incident or whatever that is. Um there is not a line on the trust that is specifies the board attorney cost or anything that um the board has authorized a certain dollar amount to be paid for
078a board attorney. So the attorney Well I get confused because when we have board meetings it says board attorney. So technically that's not a board attorney that's just a district attorney. Is that correct? I'm trying to uh make sure I believe that we have Carrie Carrie is the district attorney. She's not the board attorney because on our agenda is to the public it says board attorney but we pay through the trust. I believe that. Well, let me let Carrie she's the attorney. You I'm just asking for clarification. Yeah, I I understand what your question. I just want to make sure I give the right answer. Conflict of interest between having one attorney for everybody. Miss Ryan, thank you. Um board members. So, um, we represent the governing board, um, to be clear. So, for example,
079when you're negotiating a a contract with your superintendent, I'm representing the board's interests and then the superintendent may have counsel or may not depending on how they want it. Um, as far as the prepaid legal program, there are attorneys throughout the state who are um, approved for the trust. So, right now, um, you work with Gust Rosenfeld, but it's the district's discretion on whether they want to continue to do that or use a different trust attorney. So, just for clarification, and I want you please correct me if I'm mistaken. I think are you asking if for example Carrie would give advice to the board but then she can also be utilized by the superintendent to someone else so then it becomes a conflict of interest because Carrie is practicing on both ends like she's burning
080the candle on both ends. Is that what you're is that the question you're asking? So, for example, are you saying the concern that you have um member Senos Seros is that there might be exact like a conflict between Ryan and the board? And then we would say to Carrie, could you give us advice what to do with Ryan? We're having an issue. And then she might give us advice and says these are the possible things you can do. But then Ryan could then go to her and be like, Carrie, could you give me some advice? And then she could say, "Oh yeah, Ryan, this is what you're supposed to do." Is that your concern? That's exactly my concern. Oh, okay. Yeah, that would be a conflict of interest. I I know many many years ago
081something similar like what member Barnett's describing and in that situation we had two different lawyers from the trust one that was representing and giving advice to the board and one that was giving advice to the staff member. So I'm just giving a history type thing. I'm not saying if I could ask uh Carrie uh in the description you the one attorney would not be doing both because there would be a conflict in that example wouldn't it? Right. So we don't res represent employees of the district. Right. So if there was a situation where um there was like a personnel matter or something we would be representing the district on behalf of the board essentially. And so we would be you know we'd be working with administration not the employee whoever that employee is. We've been
082working with administration to pursue whatever um and they wanted according to policy and then we also have ethical obligations under our license to practice law if a conflict arose. Um for example um I do a lot of agreements in this season. So you saw those agreements on your consent agenda. So, um, if another attorney in my office represents, for example, the town of Aendale and you have an IGA with, um, Aendale, we would have to obtain a conflict waiver. And then if there became a conflict between the city and the school district, we would not be able to represent either party in that matter under our ethical obligations. Okay. Well, thank you for the backstory. I think could you doesn't have to you. I'm sorry, K. for bringing you up here like twice already this
083meeting. Um, per professional responsibilities as it relates to the district office staff and then this now says board members can do that. Could you give us examples of what that what that would be simply just like what we can and can't do? Sure. So, I believe according to your policy um I'm specifically authorized to speak with the board president and the superintendent. I've seen other districts where they've specifically designated certain administrators who are allowed to call um district council. So the best example would be personnel matters. You know, I'm working with, you know, um personnel directors at school districts on a regular basis on employee matters. It might be um a district special ed director. Um you know, usually it's a pretty tight group so that um not every employee the district is calling legal
084counsel because that would cost too much money. Um so it's usually like the executive team or a cabinet in a government in a district that would call legal counsel. And I I'm not aware if Littleton adopted as a governing board action certain employees who are authorized to speak with legal counsel. Okay. I just want a clarification on the professional responsibility section. So, thank you for that. I don't know. Maybe there could be a next this could be another future agenda item, but I think it would be nice to just have an agenda item specifically rated to board attorney, school attorney, district attorney, just so we as a board are like aware in terms of what we are allowed to do with the attorney, what we're not allowed to do with the attorney, understand who the
085attorney is. Does that make sense? I I believe that the pol if the policy should outline exactly what you just described what what the ability so the ability of a board member to talk to an attorney through you know with when authorized can happen that's according to policy but I guess what I'm trying to get at is is the person the people who will be doing that work with the attorneys like who will those attorneys be who do we work with could that could that be a board maybe a forward update item. It could uh I I I'm not sure how to answer. I I can say that we can choose who we want, you know, if we want a different or if we want to maybe we want a different maybe they like if
086Orion's doing something with um zoning, we may get an attorney that's specializes in zoning or you know I mean we we have the ability to do that and if we wanted a different someone to do this and another one to do something else like personnel matters, we can do that also. That's within the policy of our what we can do. Marcus, I'm sorry. Okay. Would you be okay like you and I meeting and we can flesh this out a little bit more to understand what you're requesting and then determine if it's a board retreat or just a board update or if it becomes a whole board agenda item. Yeah. Okay. Member senses, could I just clarify? There's many lawyers that represent the school district. I know I'm the one that comes to your board meetings,
087but for example, the trust has attorneys that do personal injury matters. There are bond attorneys. There's real estate attorneys. I just happen to be the the attorney that comes to board meetings on legal issues that are kind of within the domain of the governing board. Okay. Well, thank you. Nothing else. Thank you. Policy BB be schoolboard meetings and exhibits BE-A BE-B and BE-C. Policy ABE now includes information uh formally in BEC policy under the subheading executive sessions open meetings and additional subheadings were added for clarity. Policy BE also includes minor revisions in the district's regular meeting days has been removed as this may change from year to year. In addition, exhibits BE-A through BE-C were recoded, recodified with title changes, and these are new exhibits for the district. Policy BEC, executive session/open meetings, exhibit BEC-e
088deletion. This another advisory seeking to consolidate policies. Policy BE prior item now includes information formally in BEC. Therefore, policy BEC and its corresponding BEC-e exhibit are recommended for deletion. Is that the last one? I believe that was the last one. That's the last one. Thank you. You got through it. BB. All right. Um item number 12 is um recessing into executive session. So the governing board may retire into executive session pursuant to ARS 431.03A13 and four to discuss in consultation of legal advice with the attorney or attorneys of the public body or to consider its position regarding the district superintendent's revised contract and related issues. Is there a motion to move into executive session? I motion we move to executive session. Member Stalid. Is there a second? I'll second it. Member Nielsen. All in favor
089say I. I. I. I. Um, we are recessed into executive session. There will be action after we come back. at 8:16 and then I believe we are going to go back up to our consent agenda. If I can. Yes. President uh social neck members of the board. We uh want uh the administration wants to make sure that we have a clarification on um the vote that was taken with regard to the consent agenda. Uh we we would like you to reconsider to make sure that the motion is clear. Uh my understanding would be that the board would approve all the consent agenda items with the exception of um 7 C and was the other one 2 B or what do we do with that one? the um that one has that's okay. So an approval
090of that the motion would be to approve the consent agenda with the exception of um uh the Pacific Institute is I think is what we're saying Mr. Okay, then please you take over then please. So what we'll do is we'll motion to pass all items in CC1. Is there a second? I second. Miss member Stallard. All in favor say I. I. Any opposed? Thank you. All right. Now going back to our normal agenda order. Um item number 13, approval of the revised contract for district superintendent. Is there a motion? I move to approve the revised contract of Dr. Lewis Levit with a change to paragraph 9 to give the superintendent 21 days of vacation each fiscal year. Is there a second? Oh, I second. Member Stallard. All in favor say I. I. Any opposed? Motion
091passes. All right, moving on to item number 14. This is a future agenda item and I would like to remind everyone that under the Arizona open meeting law, this portion of the agenda is limited to briefly suggesting topics for a future agenda. Discussions, debate, or direction to staff of matters not listed on the agenda is not permissible. We stay within these legal boundaries to ensure transparency and compliance with Arizona statutes ARS 38431.02H. O2. Any future agenda items? Yes. Um, I would like to have a future agenda item where we review our eighth grade promotion practices in the district. Um, two more. I can't remember what they were. Okay. Well, I can add that to a discussion and Oh yes, and I would like a board presentation at the next two meetings regarding the progress of
092the uh draw drug doc sweeps and how the progress has gone along at the update meeting. Okay. Any other board members have future agenda items they'd like? Okay. Thank you. Item number 15. I make a motion that we adjourn at 8:20. Is there a second? I second. Member Stallard. All in favor say I. I. I. Meeting is adjourned.