APS School Board Meeting February 24 2025

001hello are we ready gang okay yep he's good um we're going to get started it is 5:30 and we want to stay on schedule the best we can so it's 5:30 I'm going to call the meeting to order and ask everyone to please stand for the pledge of aliance okay uh board members you have think come on I'm good uh your consent agenda items are in the packet I think everyone has everything we would need a motion to approve the February 24th 24 2025 regular board meeting agenda as presented any conversation all in favor show up hands please thank you um first we have our CTE presentation well good afternoon everyone and thank you for allowing me to give you just a little snapshot and a few highlights about our CTE program uh board members

002you have a packet of some slides that I I asked Sumer to print off for you folks and I have a few talking points that aren't in there that I'm just going to go through but uh we're pretty excited uh as this is CTE month February and it's really really busy for all of us in the CTE world and we uh try very hard to to make sure that all students get a very well-rounded education in CTE as well as lots of opportunities to become career ready and we have a lot to be proud of I think the board and and the community can be very proud of all the things that uh CTE has to offer as well as uh the fact that as we're looking at the Strategic plan CTE does TI check

003a lot of those boxes when you when you look at the 11 CTE programs we have and the 20 very highly skilled professional staff that go above and beyond to make sure that we mimic what happens in industry and we have some of the state-of-the-art equipment and so on that goes with that during February uh CTE month we've had the HS fifth GR ERS because it's never never too soon to start thinking about your career pathway and we also are in the works of planning for Wilson to be able to uh provide them with some some uh background and Hands-On activities in career Readiness this last week we had all of the eighth graders 240 or 50 of them that came to the big house here to see all of the programs they had lunch

004here and and so on so that was uh a really really fun time uh on Wednesday last week tomorrow is our CTE Expo last year we had over 400 people come with 30 different industry Personnel represented to be able to see what we have to offer and what careers there are in northern Michigan for students and tomorrow we have 32 that will be here as far as representing industry and we think that uh we're going to have at least the 400 Mark again this year they have an eighth grade parent night which has been a real blessing I think for us because they'll be coming for that as well and in this Wildcat Den we had all of the CTE program uh represented last week on Thursday and hundreds of students came in had a

005chance to to see and talk to our ambassadors who are are our students that are responsible for representing their program they're kind of the leaders within their program and this Friday uh we're having our first ever elected officials and Community leaders there are I believe 18 that will be coming to tour our facilities and see what we have to offer here in in Northeast Michigan and we have pivot students coming we also have Atlanta Elona and Hillman students all coming to see our program so we have a lot of lot of things going on in April we have the national Signing Day with ACC so those students who are in a program that are going to continue their education at ACC we have a signing ceremony ACC offers a little uh a little reward and

006a gift to them with some uh I guess swag you would call it some hats and t-shirts and things like that and then of course in may we have our CTE Excellence banquet where we honor the top individuals in each one of the programs so the rest of the the handout that you folks have should have some additional pictures I just snapped a few for each program and I'll give you a couple of highlights as you look through those first one is the and you'll see the CNC program that they're working on there as well as the virtual welders which are U absolutely wonderful for students especially when they first start to learn but they also recently got a cobot robotic welder which is state-of-the-art for the industry and there is going to be uh

007approximately 10 students that at the end of the year will have completed their AWS certification and welding and will be ready to go right into the workforce if they wish the second set of pictures is the AGR science pictures and you'll see salmon in the classroom is one of the programs that they participate in and you'll also see our Greenhouse uh in the background with the student there and next week 14 of their FFA members will be traveling to get their state award recognition and the local chapter will be receiving their Superior chapter award again this year and they rank number eight in the state for the speak EG challenge that they participated in the third set of pictures is teacher Academy and you'll see there that they're uh preparing some lessons and and doing

008some things with their kiosk the fcla which is their student group is uh in its first official year here at Alpena and they presently are at the state contest this week and they have two State officer candidates which is absolutely amazing it's wonderful to see how Paul has worked her magic with those students the fourth set of pictures is marketing of course campus closet is is kind of the Pinnacle of the marketing program the advanced marketing school-based Enterprise which is campus closet they received a gold recertification status and the advanced marketing ve which is Virtual Enterprise 45 North they achieved the gold Circles of Excellence for both quarters of operation and both are the highest possible level that they can achieve next set of pictures there is the health occupations you'll see them uh working

009with the anatomage which is a kind of a 3D digital display and then one of the students taking blood pressure in the second picture and these students now are going to have the opportunity to obtain their certified clinical medical assistance certification this year and this is going to allow them to gain some differentiated skills to work in a broader variety of medical facilities versus a standard CNA which we've offered in the past the sixth set there is the business student and uh these uh students here of course are working in business and digital media we had an AHS student that ranked first in the state in Microsoft Excel this year and he will be competing in Dallas this summer and then we had two other students that ranked second and third in Microsoft PowerPoint and

010Microsoft Word so Amanda poki is doing a fine job in the business and digital media area the next group pictures will be engineering and Robotics and thus far students have earned over 25 industry certifications and the students have completed both years of the program will obtain an additional 12 ACCC credits upon completion with the aid of our AC instructor that comes over here every day Andrew pad the next group of pictures would be the automotive uh students and of course you'll see them working in the shop the one vehicle happens to be one of our maintenance vehicles that they're they're doing a little work and thus far this year they've had approximately 110 vehicle service and maintenance units far and this includes our CT SE of vans that we use student projects that have brought

011in staff vehicles that are brought in including my own and most recently the aps maintenance vehicles that have taken place and then the last set of pictures uh for students and programs is the and Woodworking and woodworking is in their fourth year of collaboration with the AMA estd to provide C bookshelves for elementary student reading programs and in the construction side the latest tiny house is now complete and will be ready for sale we have two utilities they built for the school so that they can house their snowblower and all those sorts of things and they've completed mobile deer blind and several other projects that have sold and and recaptured their their costs there and they're planning to do uh a few more projects here in the future so the last couple of sets of

012pictures for the board are ones that uh are some of the projects that we've been working on that I told you about already and the fifth graders coming over as you can see we are alive and well and doing great things and I think this is a a great opportunity for us to be able to build a skill set for nor Eastern Michigan questions thank you thank you thanks for stepping forward and helping out okay we are at our first opportunity for any citizens or delegations who would like to address the board according to board policy 0167 three public participation at board meetings individuals addressing the board are asked to State their name address and or your group affiliation shall direct all comments to the board not staff or other participants shall not make personal

013attacks against a school board member or School District employee by name shall be limited to three minute duration shall not speak more than once on the same topic unless all others who wish to speak on that topic have been heard this portion of the meeting shall be limited to 30 minutes but the time frame will be extended if necessary so that no one's rights to address the board will be denied yeah thank you for allowing me to address the board uh first of all I want to thank AP APS oh my name is Bob Case uh I have been a 209 Woodland Drive Alpena uh I've been a pastor in this area for over 50 years and I just uh want to say first of all thank you because I have four children and one

014grandchild who've had an excellent education APS and I now have six grandchildren in the system so it's very very important to me uh I'd like to talk about the rain uh uh Garden uh I understand that that is being done by a grant and that if we don't use the grant we lose the money which seems to me to be not very uh sensible and second of all uh stewardship is an important part Land Management and the ability to take care of our environment uh and I know that there are students who would love to learn more about gardening and taking care of it so I think we could have this is a great opportunity uh for some of our students uh to get their hands dirty so to speak and really get involved uh

015with the Earth and it would be very good for the environment I know there's some issues about whether this would be Wetland I would ask you to listen to the advice of the experts who said this will not be categorized as Wetland and uh just I think this is a great opportunity for my grandchildren and for other children of the Alpena system and a good thing for our environment thank you and again I want to thank you for fine education of uh my children and grandchildren thank you come on y just keep coming on up if you're ready Summer's is trying to reset the timer hi uh good good evening uh my name is Bob Bruning I represent the lp and Hopper Lodge we're uh free and accepted masons I also represent the Grand Lodge

016from the state of Michigan uh the past three years we've been running a bikes for books program here for the k25 which is the third fourth and fifth graders um I don't know if you aware of it or know about it but it's a reading program that we've had to incentivize the kids to read more and we hand out a bike package uh bike helmet locks uh certificates with the kids names on we're trying to personalize the bikes the colors sizes and all that kids um the first two years went pretty well we had a lot of good communication back and forth um this year here unfortunately um it's like our program is ours in name only because we really haven't had the access to talk to the kids and see gauge how they're at

017and see if they're interested in the program still because um if we don't uh if we can't see that then we may not be able to take and do this program again next year now this year here we're going to have 108 bikes handed out in three years for the schools that's sixth grade schools six bikes per School 36 bikes a year that's what we've been doing and so the Grand Lodge after talking with them and the lodge the local Lodge they asked me to come up here and talk to you guys make you aware of what's going on and that hopefully we can stay in partnership with the school system to continue with our bikes for books program um we have a lot Med attention we have social media this is just this one

018here is from like last year I don't if you want to pass it down that was from last year's Alp news we that we had one from the year before and we'll do the same thing again this year to get recognition not only for the schools but for the kids and because we started this after the co happened and to help bring the readings to back up because we happen to think reading is the most important that they have it affects all their other subjects so with that being said we just wanted to guys aware of it maybe we can get a little bit better uh insight for the coming year because if that doesn't change after this year then we may not be able to continue it after this year that's that's what I

019have thank you thank you anybody else okay I don't want to rush anybody but I do want to honor everyone's time so we will move move along to our action items um we have approval of consent agenda items we would need a motion to approve the January 27th 2025 regular meeting minutes January 27th 2025 closed meeting minutes February 10th 2025 Workshop meeting minutes February 10th 2025 special meeting minutes anyone want to make that motion open than any further conversation on these all in favor show hands please Su everyone thank you okay up under our first under our additional business requiring board action we have finalization of the sex education Advisory Board and just you're aware we contacted everyone on this list as of Friday last week they're all able to serve um so if anyone

020does or is unable to at some point Beyond here have the committee address that or again bring that new list in front of the board but right now as of last Friday everyone has read through all say that again I was to make a motion yeah do I'll I'll read through all of them just so have we have it um so we would need a motion to appoint the following individuals to delpa public school sex education Advisory board for the two-year term clergy Brian Selman healthc care provider Dr Leah Convoy staff member Alicia lacrosse student Colin hanstock parents Aaron Andrews Bradley matac Randy brancha Elizabeth Danny franzon Monica made a motion any further conversation i' just like to thank all of them for um submitting their applications and everyone else who submitted their applications we

021had a great turnout so great to see great great um Community Support on that so thank you any further conversation okay if not uh we'll do a show of hands on this please summer are you no Sarah no otherwise all yeses thank you okay moving on we have the second reading of a Neola policy the following policies are presented for a second reading Poli polic 84506 covid-19 vaccination testing and face covering policy we discussed this at our workshop and we would have a motion to resend this policy as presented actually timed out through the government any uh any conversation if not show of hands for this motion please thank you summer that's all six thank you okay uh new business we have human resources our staff update for the staff update this week or this

022month we have new hires for professional staff we have Karen donakowski who's a fifth grade teacher at buser as as sorry at um special education teacher at thunderbay Junior High Melissa Ross at kindergarten teacher at Lincoln Elementary Shand Shandra sweet Haw at second secondary teacher at thunderbay Junior High Jessica Gillard is CTE director at aena high school Destiny vanel is social studies teacher at thunderbay Junior High and all of them will need approval at the end of this support staff Alexis James is an instructional assistant at Lincoln Stephanie goldbeck is an instructional assistant at thunderbay Junior High Ashley Scott is table clerk at central office Caitlyn worth instructional assistant at Hanks Elementary and Nicole Rings is instructional assistant at Sanborn Elementry we do have a few resignations Rachel baze is fifth grade teacher at sandborn

023Jennifer welner dispatcher in transportation bethan ker at student information generalist Bridget Naf instructional assistant at thunderbay Junior High Ashley Ryan instructional assistant at Hanks Elementary brillan duay instructional assistant at Al Alicia Paige office assistant at Ella white lean Harris a bus driver in transportation and Shannon Meek's instructional coach at central office two terminations Chad SS mechanic and Julie ska instructional assistant and then we have three retirements and I just want to say congratulations to all three of them retiring at the end of this year Moren Reagan title one teacher at basser with 31 years of exper of service Bry um and Bry I'm sorry I always say your name wrong Hagar as office assistants at Al Alena High School um for June 30th 30 years of service and Melanie zansky at Elementary art teacher with

02429 years of service so thank you to the three retirees good luck Romeo okay with that we would need a motion to approve the hire of the new professional sta I moveed to approve the hire of the professional staff following all proper requirements any further conversation all in favor show hands some seven there thank you charitable gifts Dr Lawson yes uh an exciting list and there's a big one in here um so uh Ron lmy donated shoes and boots valued $125 for students at Lincoln Elementary uh aaacu Junior Achievement donated a wide variety of school supplies valued at $100 to Ella white Fitzpatrick realy gave a monetary donation of $115 towards a pack parent dinner at Lincoln Elementary Lor seun realy gave a monetary donation of $7 for library books in support of the students

025at bezer elementary the James A and n mapsy trust donated 95,9 18955 towards the purchase of furniture for the Alpena Public Schools district Ruth rabbo gave a monetary donation of $30 to support the mckin vento fit program Alpine Alona Area Credit Union gave a monary donation of $130 towards scooters for HS K2 uh K through2 students in support of March March is reading month uh the Alp and high school robotics team re received donations from wine cough plumbing and heating $500 thunderbay electric $200 McDonald Auto Supply $500 P $1,000 plowman's Collision $50 Alpena power company $500 alpen Alona Area Credit Union $500 cadr Family Chiropractic $100 Marlin and Katherine Weaver $500 Wolverine State Credit Union $1,000 besser Corporation $1,000 Alpine a gency Incorporated $250 whole $500 WG B $300 Alpena Buick GMC donated a truck

026to be used to transport students to attend two robotics competitions that is the list I move to accept the donations and write the donors thank you anything further all in favor show hands please thank you okay we are our second opportunity for any citizens or delegations who would like to address the board okay I'm not seeing anybody so we'll keep going information and proposals I don't believe we have any letters or Communications to share superintendent update uh so I just want to thank everyone that that is here for both the regular meeting but also the Strategic plan meeting that's coming up next um and so just so you know we had 40 of the attendees from last year out of 54 uh that are here today or at least said they were here today so

027we really appreciate everyone coming back out uh to see where we've where we've been um in a year's time so in the interest of time uh I'm G to leave it at that and I'll talk to you more in just a few minutes here um information and questions from board members uh real quick Hannah uh just wanted to get on the next Workshop uh policy 1210 um the second sentence there's kind of two different ways to read that I want to make sure there's no discrepancy uh with our role as board members and with the masb okay thank you anything further board members on the St side of things are trouble transp um I was wondering um if we could get a little clarification on um what is what really is the problem with this

028bike program I I wasn't entirely clear um is there something that we can do um I I wasn't really clear on if we're aware of the problem and if there's something that can be done to help that along I we we've been working with them I think there's two sides to every story P issue and I'll provide you an update to the details I'm aware of that we've gone to partner with this group appreciate of but there's two sides to every story can you update the entire board then when you do that please absolutely yeah I don't feel it's right to do that in a public form at this time if you feel after hearing our excitement story that it is anything else if not you see our Advanced planning just to let everyone else

029here in the room know we have a workshop on March 10th at 5:30 which is at the in our regular Board Room central office and then we will have our um March regular board meeting at 5:30 also at the board office and with that we will adjourn the regular board meeting uh again thank you if you're stti sticking around for the second part of the uh well the Strategic plan uh meeting give us about five minutes we have a few technical setups we need to make um but there's coffee there water there um and then if you are sitting on the side and you weren't assigned a table uh there are openings at the tables you're welcome to come join the tables um what we did was we used last year's uh table assignments that's

030why your name tags were there if you were here last year uh you had a table assignment and so just asked the people if anyone's sitting in the empty seats you're more than welcome to come here we'll have opportunities to have table discussions going forward um and you can be a part of that if you want to a little yeah soral home I don't know where you okay sowhere sit with guess's seat that's all walk than e for e for e e for Qui all right good with that good with that I'll give you the high sign all right we will come back together hello um so a couple of technical things we got two cameras uh there and there that are recording Ambiance um the thinking is that when we do an update in

031the future instead of talking about what was like we can take little Snippets of video you'll see where trying to do a lot of photo evidence and things like that in our presentation today so those are capturing video if you're shouting at this table it'll probably catch your audio but that's not the intent we just wanted to have some video footage of this this lucky table has so graciously uh agreed to be recorded uh we have the owl device in the middle of their table that will not only focus in on them far too close with a camera but also capture uh the conversation that's going on there and again the purpose is just so that when we are talking about this a year from now and two years from now we can actually see

032and here what it was like uh and I did say I would approve and I'm saying in front of the whole group if we're going to use a clip we will get their permission that this is an appropriate clip that it has taken off the appropriate number of pounds and it is the right side of their video their face and all of that good stuff so no no video will be put out that will be uh unflattering let's say um other than that you've got water you've got coffee and of course bathrooms the nearest bathrooms for everyone which what's the quickest way out that way and then down and you'll see the bathrooms there uh so this is an official meeting of the board because all the board members are present so we'll have Anna

033open up the board meeting we'll have uh public comment and then we'll get to the Strategic plan so um stand for the Pledge of Allegiance iedge Al to the flag of the United States of America thank you I would need one of our board members please to appr uh make a motion to approve the February 24th 2025 strategic planning meeting agenda as presented thank you Eric thank you Sarah Sarah any further conversation if not all in favor show hands please okay thank you um all right we are to the meet strategic planning um but first actually it's kind of out of order we have any citizens or delegations who would like to address the board before we get start okay if not now we can move on to H strategic planning uh and yes so

034we we do have a camera up there as well we were live streaming uh the board meeting and we we're live streaming this and recording it as well so you're being watched in three different places right now for for you um here uh who has the time mechanism is this it and and who knows how to use it can you put 12 and a half minutes on there and don't start it yet we want to do the best we can to honor your time and keep this as close to two hours as possible uh which gives us about 12 and a half minutes on each second section uh that we're going to talk about and just this morning someone said to me my SE sections about 45 minutes will that work um so we're going

035to be uh moving quickly again not to sacrifice content and depth of conversation those kind of things but we really want to keep this to two hours last time we were together uh one year ago to date actually and the Lions had disappointed us that time as well um we had about four hours five four four and a half hours together uh so we're cramming it all into a much shorter uh time frame here here okay oh boy all right so I am uh Dave rabido here and we won't start the timer for this portion um Dave rabido superintendent last year we went through and I introduced every single person we're going to go quickly around the tables and introduce yourself and say whether you're here last year or not uh just so we can

036get an idea of that and then you got about 10 seconds to introduce yourself so what table would like to go first all right if you would because we're recording uh just speak into the microphone my name is Kyle keski I'm the art instructor at thunderbay Junior High um returning um from the event from last year I'm Melissa Smith I'm the College and Career adviser here at the high school and I was not here last year I'm Mar Isel I an English teacher here at the high school and I was not here last year Renda Ross special education teacher thunderbay Junior High I was not here last year I'm James keski I'm a social teacher here at the high school I was not here last year Jeff Thomas a social studies teacher here at the

037high school and not here last year Alana gry science teacher at the high school not here last year uh Romeo baj principal at the high school and I was not here last year Jesse Patterson covered for me hi Lisa Ray special ed teacher at the high school I was also not here Sarah Fritz Schoolboard member I was here last year good evening I'm Megan B uh principal at El Elementary and I was also here last year good evening I am Mike Binger and assistant principal here at Alpena High School I was not here last year uh Eric Mitchell I'm the Dena students here at the high school and I was also not here last year I'm Liam keski I'm an AHS student here and I was here last year AJ MacArthur and I wasn't here

038I'm Diane gr I'm the principal at Lincoln and I was not here last year um my name is John capeless uh I'm an assistant principal at Alpena high school and I was here last year but in a different role I am Dan wakman I'm a retired bus driver as of this year but now I'm substitute teaching so you may have recognized my name and uh I assisted Dave a bit here with some of the planning model Janice Balz retired APS um speech therapist Maran basto just a citizen interested Cory nson principal at sorn and I was not here last year Katie Lee principal at thunderbay junior high and I was here last year year Eric Lawson uh board member and I was not here last year hi everybody uh Patrick harity Community Foundation for Northeast

039Michigan and I was lucky enough to be here last year hi uh Christine Shabbat kindergarten teacher at Wilson Elementary and I was here last year hi I'm Jenny poy uh secondary instructional coach I wasn't here last year but John was me I am Lauren Brown I'm an assistant principal at thunderbay junior high and I was not here last year good evening I'm Johnny Marcel I'm the principal Wilson and I was present last year Gordon snow retired from lots of things with APS over the years and I was here last year and I'm the third Jen at this table Jen Meyers I'm the director of The Family Partnership program and I was here last year um Stacy Morris I'm the assistant superintendent of K2 programs and I was here last year uh Larry John's special education

040teacher P Piper school and I was here last year hello Eric Hansen board member and I was here you last year Jackie IA at Wilson Elementary and I was here last year Lisa hilberg retired teacher and principal with APS and I was here last year Stephanie Piper director of K5 curriculum and I was not here last year good evening mat Poley director of 612 curriculum and I was not here last year hey good evening I'm John Chipman I'm the pastor of St Paul Lutheran Church and I was here last year hello I'm Michelle illey first grade teacher at bester school and I was here last year hello um Brandy gapski I'm an elementary instructional coach at Wilson and sanbor and I was not here last year hi Tom hilberg retired civil engineer Michigan Department of

041Transportation and I was here last year hi Carol McKay retired uh principal from Sue St Marie Michigan and also uh special education teacher from that area currently retired and a grandparent with kids going to school in LPS hi I'm Becky Meyer I'm the assistant principal at El white and I was not here last year hi I'm Michelle Vias Executive Director of Human Resources and I was not here last year hi Sarah costain I'm a board member and this is first timer John stle director of Aces Academy and I was not here last year hi leafit Patrick director Communications for in public schools and I was present last year josica Harmon first grade teacher b elementary and I was not here last year Amy kraski second grade teacher at besser and I was not here last

042year either good evening Susan wooden Ilena resident and I was here last year Mary associate superintendent for business and operations and I was here Monica daninsky board member and I was not here last year Steph Hitchcock principal at HS Elementary and I was not here last year good evening uh Josh felos principal at besser elementary I was not here last year good evening Dustin Bud County resident and I was here last year I'm Tom stopa I'm a retired staff member and I was not here last year me again Anna mhart board president and I was here last year Colin riffer assistant principal at thunderbay junor High and I was here last year melan s instructional assistant Thunder Bay and I was here last year I'm Kristen Bon parent of students at El white Junior High

043and high school and I was here last year hi I'm Reagan vber I'm a reporter from NE news um I was not here last year all right you know how sounds like a good idea and then when you see everyone passing the microphone uh we do have some hand sanitizer making its way around uh note for next year uh you each get your own individual microphones just one more time raise your hand if this is your first time here all right so thank you so much we put out a couple of invitations for people to come and be a part of this um that is the the the main purpose of this process to have as many people involved in it as possible you ready three minutes all right so going from 45 minutes to

044three minutes last year 54 people came together many of you in the room 40 of it 40 of you uh representing as we've heard multiple organizations different roles within the district within the community and everything um again we came together a year ago this a little bit small but the top piece there is the Strategic plan Summit uh in February and you'll recognize those of you that were here uh our well that doesn't work but our uh spreadsheet or sticky notes that we did on that day we came together and identified the strengths and the weaknesses uh for Alpena Public Schools uh and then we put um uh sticky notes on it uh we each had three sticky notes used those three sticky notes to uh share our priority um and so overall we had

04576 unique strengths and 80 unique weaknesses identified that day it broke down when I went back and tabulated when we went back and tabulated uh staffing issues was the highest dot getter the highest priority and if you think back to uh you know what we're experiencing Staffing wise and um you'll see several of these uh issues um last year uh I think we're in a better place however at that time Staffing was 40 Behavior was 27 uh academics was 24 mental health of staff and students was 19 and then Transportation had reached uh eight dots so we took that those priorities uh and then had a board meeting immediately following on February 26th I think and then had our March workshop with the board dedicated solely to reviewing those priorities and talking about how we

046would formulate this plan going forward and I do want to stop and just acknowledge Dan wakan again um he is not just a a retired uh bus driver and a current substitute he has a career in h medical health profession uh as an administrator and the board and myself made the decision uh to design this strategic plan ourselves with Dan's help we had the option to go out to a couple of organizations that do this and have them work us through the process but we felt that it was best to generate it locally uh for us and Dan has been a tremendous asset to us in that throughout that whole process so we took those priorities talked to the board about it uh and then kind of said uh to the administrative team it's your

047job now to look at these priorities look at our current 2020 uh strategic plan how does it align with that and look at what you're currently doing in your buildings and how it aligns with that and if you remember the Strategic plan was developed in May of 2020 uh and was adopted sorry it was adopted in June of 2020 when the schools were shut down it was built prior to covid uh and then as we come back uh to after covid we recognized that we needed some updates to the Strategic plan so the board has had uh the Strategic plan on its agendas 24 times since last year uh how is that possible if they only meet once a month well they actually twice a month eat they meet twice a month plus we have

048workshops so there are some months in there where they had three meetings um but it's been on the agenda as a regular occurring item again we took it to our administrative team and said here's the task look at the old plan look at what you're doing look at these priorities and kind of didn't start to formulate uh the plan uh on the administrative team's uh agendas it's been there 14 times uh again since February and then uh we started taking this out to the parent advisory committees I meet with uh parents as part of my superintendent parent advisory committee once a month and so we had this on either updates or their feedback input uh on nine of those agendas board officially adopted the Strategic plan uh which you should have copies uh summer we

049have the copies of the Strategic plan for the tables are they around the pillars is it in there okay does everyone have that it was in the uh agenda packet so if you didn't get an agenda grab one of those sorry how much time do I have yeah that's right doesn't it stop when I stop so on August of 26 the board adopted the Strategic plan I like there's the pillar graphic uh essentially through the work with the board and the administrative team and Leadership at the buildings we came up with the the pillar idea and so there's goal areas um with our vision being held up by our goal areas built on our mission the foundation of the building and then that colorful piece is the timeline uh that we're here to share the

050update with uh on you for you so as you look and I'll go into do the definitions and all of that um but we've been in the design phase since the board officially adopted this plan um in August and I'm done thanks for coming it's a joke my three minutes are up here we go for another three minutes six all right so again uh you know from what the community told us on February 24th prioritizing uh we we worked it through conversations with the board with the administrative team and their leadership teams to these goal area pillars with the timeline there and you should each have a copy of that so we had design and deliver as a language we chose and it's colorcoded so if it's in yellow it's in the design phase and

051if it's in green it's in the deliver phase and so we are as you see in the um the document in front of you uh we're in the design phase which is a three-step process and you're going to be hearing a lot about this in more detail when we talk about each of these areas but essentially the design phase is we are taking a look at everything we do and again we have people ready to speak for 45 minutes in each goal area we have a really hard time boiling down everything it is we do uh into 12 and a half minutes or whatever it is um but don't think that none of this you know as we say design big part of that is assessing what we have doing a Readiness audit uh making

052sure we're all speaking the same language when we talk about standard assessments does everyone have the same interpretation of standard assessments that's kind of difficult across 604 square miles in all of our buildings grade levels teachers so we're taking that time to really do an inventory a Readiness audit of everything we have so so that then we can start the plan and launch everything in those later phases so key pieces Define your set in standard vocabulary standard systems language practices protocol we're assessing conducting a Readiness audit of vocabulary systems language practices and then we're planning which kicks in in the second semester uh determining measurable goals deliverables and timelines for the four steps of the deliver phase which we'll talk about later wow I think I'm there well what did what did I forget to

053talk about anything I think we're golden all right so that's me uh we're gonna oh no sorry it's not but I think I get a new 12 and a half minutes no do I okay so stop talking and get going is what you're saying so this is intended to give you just a snapshot of data we went into it last year um and uh you know this isn't about an in-depth conversation we're painting the broad picture of our academic achievement as measured by standardized assessments and so uh nwea mstep PSAT sat those are our primary uh standard assessments so this is um The nwaa Gap to Norm in other words nwaa puts out a number that represents the average fourth grade fifth grade sixth grade seventh grade students performance at that time in that subject

054so our those numbers there are the gap between our average and that Norm level so when you see that there are a lot of minuses it means that our students taking NWA math at this particular point uh they were below the national Norm for that grade level so that's kind of like saying we're below the state average we need to get to that Norm to then start seeing students move into those accelerated learning opportunities and those sorts of things it is a little bit small but if you would look at the monitor that's closest to you I want to look at 21 22 uh and to the right and down at the bottom so when you look down at the bottom this is an average of all those numbers above and what you can see

055there is from 2122 it was minus 3.99 so the average gap between an Alpena student and the national Norm for all of those grades averaging everything out was 30 points now the good news is who can tell me what it was in 2425 say it like you mean it yeah my - 22.08.2012 progress that's that's good but as we dig into the specific levels and all of that uh we'll talk about it more we not where we need to be in any way shape or form same thing with reading again you see uh it's the same idea are students taking those tests and what was the Gap how far below were they to that Norm and again you see the same kind of pattern uh preco minus 2.5 then to 2.3 so we're actually above

056it in 1920 and then 0. 2 and then minus one orus 12.9 and then we've reduced it down to minus 8.85 again these are averages of whole groups you know so we're not there there's a lot more Behind These numbers here but the overall trend in this is oh I need another three minutes please thank you sir the overall trend is we're moving in the right direction there are many examples where we are particular grade level grade subject buildings those sorts of things and then there's lots of examples where we're not heading in the right direction this is just a long-term view of sat uh uh those that met all standards for math Reading Writing um the light number the light line is the state average and the dark line is alpena's average and so

057you can see obviously when you get to covid uh there's a big drop off for us uh the states not GNA Spike the way because you're talking about a million and a half students or well however many you know you're talking hundreds of thousands of students in 11th grade across the state so you're not going to see as large spikes as you would with a smaller number of students um but again we're looking at the trend here and the trend is downward and that's the work of the Strategic plan to figure out what to do about that downward Trend just a little bit because we're going to combine academics and programs and whole Child Development two of The Columns two of the gold area goal areas into one um some interesting information about our economically

058disadvantaged um if you look at the top row that's the percent of students that are reported to the state as economically dis disadvantage so it goes from 58.0 3 in 189 1819 school year to 65% in the 23 24 school year so a significant jump in economically disadvantaged and of course you know when they're economically disadvantaged it's a good indicator that they're uh in need of additional supports again not every student but as a group uh you can look at that and say that as that number goes up the number of supports that you have to provide in the district also need to go up and then lastly just looking at our elll uh policy and again it's a little bit small so I apologize but you can see the trends here that Top Line

059is our special ed percentage of total population dating back to I think it was like 2006 is the first line there uh but 2010 is that first marker and so you can see as a percentage of the total students our special ed population has been increasing from about 2020 and not only is it increasing but we're also seeing it increasing at lower grade levels um so it's now at its highest point of 14.0% or 08 per of our entire student body there were years way back where we had a thousand more students and more specialed students by just pure count but they were a smaller percentage of the total enrollment and our enrollment as you probably know has been declining since 1972 so um El it's interesting too to look at about uh so that's

060English language Learners um if you look at about 2015 16 17 there was a bit of a spike there again that's percentage of the total student body um it then leveled off to 0% um and now it's heading back up with 64% uh roughly 23 24 students in the district right now that receive English language learner supports in the district so uh that is it for me look at all that time I still have left so this format as you're coming up here um when we get done with these two goal areas we'll have an opportunity for you to talk at your table uh you've got a note card there that's just for you to write your own notes uh one ings and Wows and wonderings um you know if something impressed you or you've

061got more questions please write those on there uh we will be collecting those so that we can get some feedback from you that way uh but also when we get done with each of these goal areas there'll be an opportunity for you to talk at your table about those particular goal areas we were the group that's going to be 45 minutes so but for both goal areas so um so we're happy to be here tonight to talk with you about the progress we've made this year and so just to start we're just going to give a quick overview of academics and programs and whole Child Development so academics and programs really is like our slide says to develop high quality instruction to maximize student achievement so in order to do this we really need to

062consider the whole child development and cl um so um when we think about the whole child um it's more than the students cognition and how they're able to learn we have to think about their physical well-being their social and emotional well-being and just all of the dimensions that make us all individual people and so we keep that lens at all times when we um are looking at our academics and programs additionally we do have a number of special popul across our district so we've talked a little bit about them already we have our special ed population our English language population we have students have who have experienced um trauma in their home environment that come to school with special needs um we have students who are economically disadvantaged we have students who are experiencing homelessness

063so all of those things really impact their ability to learn at school and so we'll talk a lot about um our academics and programs but just keep in mind we're always keeping that lens of the whole Child Development when we're planning so it's hard to talk about what we've done in one year um as far as all things academics K12 or now prek-12 so we um are going to try to do it in just 12 minutes but the um in March the rest of our um staff K5 will be complet trained in teacher Clarity this is um the um way to break down lesson plans making sure that teachers are focusing on success criteria pulling out important pieces out of the content and our secondary folks did this a few years ago our elementary people

064are finishing that in March um with that goes with identifying um how we're going to fund it which we have done and then training three of our instructional coaches or staff members to maintain that with teacher turnover teachers that need more support um we've also this year K5 had a literacy roll out of Benchmark Advance this has been a two-year process of piloting that with um some staff this year it's been a full staff along with that the AMA is supporting us to complete a literacy framework that is making sure that Benchmark is hitting all the standards that um you know we can buy a curriculum but we need to make sure that it's actually um hitting all of the areas that that we need to hit um in 612 there has been um Savas

065mathematics if I'm saying that correctly I've heard I've heard it savis and Savas that has also um had uh work in the resource room to make sure that that is restructured at the secondary level and then we've also um just recently started a gsrp preschool program with 16 students at besser elementary um you'll hear a little bit about our next steps but we're in the process of LIC ing a second room in that building as well um in line with the Strategic plan we have a lot of um work being done at building level we have a leadership team and so if you're looking at the um original strategic plan or the the main document you'll see standard assessment standard grading standard language standard mapping and standard pacing as Dave mentioned it's hard to evaluate

066what what does that mean to everybody what needs do we have so the leadership teams identified um three areas using this is just an image of what it looked like but what were the strengths in their building what did they feel like was currently in place but needed to be improved and then what was the greatest need at least in their opinion and so the um each building then came together and the principles um compared that to identify across a district what are we doing really well what do we need to improve on and what what are we just completely missing right now um through that work we um decided that we really needed to focus on teacher Clarity and that lesson lesson planning piece for this year one ofie one of the things that

067Ron was talking about earlier CT and if you've been to the high school before if you haven't I really encourage you to attend tomorrow night uh again from 5 to 7 it's a great opportunity to see what's out there but so much of the curriculum is embedded within what happens there which also happens uh for the students throughout the building really throughout the district uh K12 so when you look at those pieces and you're looking at what can that do and how that intersects with everything it's not just about the curriculum it's in there it's also about what we call again teacher Clarity the practicums what do you do with that how do you do it how do you teach teachers uh how does that work within the classrooms you'll see Ron mentioned earlier at

068the library or the media center now we know what is wildcad Den will set up last week and it gave students an opportunity to really take that from a Hands-On approach and see what what really works for them what does click for them or maybe something doesn't uh many of you have also seen the big buildings outside construction Tech or what we knew as uh Building Trades those are opportunities for students to again take what they've learned and actually apply that into real life all the time doing things at the high school level learning about credits what does that do how does that help them to really get them into a place for what they need to do for next year or for that life uh moving forward after that so so hear more about

069that later on but again one more plug really show up tomorrow night uh it's a great opportunity to come in and see the community as so many of you are involved in at all of us but really be a part of what's there so just to touch a little bit about our English language population these are students who are learning um English as a second language and so obviously they're going to need a lot of support in learning the language but also um that directly impacts their ability to participate in class develop friendships learning to read and write and academics overall so right now we have um 12 countries and languages represented across our district which is pretty interesting um and we have um one teacher who is providing um all the assessments and the

070direct instruction to these students so looking ahead to next year um we're going to be expand expanding that Staffing so that we can increase professional development to our teachers and staff that are working with these kids so they learn the strategies that they need to know um to support these students and also to um increase our direct instruction for those group of kiddos so the next steps really um in this goal area is um for uh K5 math we're going to be looking at a new curriculum potentially we're we're just starting the process of putting the committee together to evaluate what we currently have see if there's something that would better suit our needs uh moving forward Benchmark advance having any kind of new curriculum roll out is huge so making sure that our staff

071are being trained in the digital tools as well as um standard grading and assessment practices um it's it's a lot to take in so making sure that they're receiving the coaching and support that they need um for consistency um teacher Clarity I touched on that um we have identified um and and secured funding to have three staff members trained to continue to support that work um with new teachers coming in um from different you'll hear a little bit more um later in the presentation but it's not the traditional just go to school go to a program learn how to be a teacher um that's not what is in our classroom right now so there's a little bit more um classroom management lesson planning support that's needed and that's um a huge piece right now that

072um we'll talk to a little bit more about coaches in a few minutes but a huge piece that teacher Clarity is supporting in as well oh and and I already talked about the gsrp license that we are working on a second class okay um so you know one of the things that we talk about is instructional coaching and that you might not know what that is but we've had for those of you that familiar with the schools have had a large turnover in the past really about four or five years of Staffing a big piece of that is just because of retirements uh one of those uh key critical components is a coaching staff the K12 coaches instructional coaches helping build that and support those new staff members as well as our staff that are

073already here and helping them meld together into something they can help build the curriculum from so uh Jenny p is one of them who's here we have several others that are here bry's over there uh they are really one of those those backbones that help us move forward with the pieces that are there and love to tell you more about it but we're under time crunch so keep that one in mind yes so one of the big things that um our K5 coach has worked on this year is there are um standard math and um language arts goals for teachers with student achievement and then in the 612 World they are working on um common and standard assessment and pacing but then um if you would switch to the next slide one thing that um

074I asked the coaches if they could help me just um you know they have to support new teachers as we talked about and I said can you just make a list of all the things that teachers need to know before they have students come into their classroom and so um this is just things um I had to pick a few because they gave me three pages so these are just some of the things that they have to know before kids walk in so the job of coaching is huge but it's even bigger because they have to teach all these things before they can actually get to the role of coaching and new this year we did add two um special education Consultants that help um assist our general education and special education teachers in um

075implementing um the individual plans of students who have um disabilities and IEPs and supporting those complex needs so this is kind of where um the two pillars blend together so this is pillar two time I'm done with pillar one time um so the um there there we go so you're going to hear a lot of talk about um mtss and the different tiers and it's really difficult to separate pillar one and pillar two because you really can't consider academics and programs without considering the whole child they really do go hand inand with each other so to try to give you're going to learn more um at at future board meetings about the different tiers and how to um Define that but tier one is really your curriculum your whole group instruction some of your small

076group instruction at the um at the uh Elementary level tier two is going to be like your title one teachers your reading core your um stars your math core and then tier three is your special education services and students who may have a 504 plan real quick on one thing you know as um Dave was talking about the individual pieces as far as where we're struggling some areas and where we need some growth I'm gonna have Katie Lee as well as Eric Mitchell briefly tell a little bit about something uh that we're that's really working here and that's called the PST Katie so the problem solving team is a team of um teachers principls um Specialists from our AMA estd our school counselors a number of people who come together to problem solve around needs

077of a student and so we have processes at the junior high where if a teacher or um anyone has concerns about a student they let us know who that student is and we connect with the families and we do a deep dive into the student and figure out how have they done in the past how are they doing now and then that team really comes together to problem solve what can we do next next what interventions do we have here at the school that can help them um what interventions um working with the family do they think we might need to add and so all of that comes together and we're able to problem solve individually around that student yeah and our process is very similar if not the same all I'm going to add

078is anything I shouldn't say anything several things can get you on our list it could be behaviors it could be academics uh could be attendance could be apathy so we are trying to to like like Katie said uh the right program of the right fit for each thank you and as we're making the transition to something that we call the whole child I think a good example of this is aces academy uh Aces really when you think about what students do and how do they graduate in this day and age there's lots of different ways you can do that and I think the unique thing is you really want to try to differentiate and find that unique path for the students one of the things if you're not familiar with Aces is they have that

079ability to not only earn their high school credits they can also Co androll with a high school and again one of the the advantages of having it right here is they can connect with the CTE programs also another strand of that is really how are they getting involved what are they doing as far as career and college readiness how are they using the resources here as well as getting themselves set up for what's next so that's putting kind of a Different Twist on things because ultimately when you ask a senior what do they need to graduate they say 22 credits but how you get there everyone has a little different path and that's where the whole child comes in you can't just see the students for who they are and what they're doing saying hey

080this is what it is it's all about finding the students getting them the resources they need and then really taking off the next step from there that's what we're going to switch over and see what's it like to really expand that and look at the child not just as an individual student but also what do they need for those supports so when we think about mtss for our whole Child Development um you know we have um a really strong foundation with our positive behavior intervention support system that's a positive uh framework that we use to recognize students achievements to encourage you know repeated good behavior and um we teach them the expectations um we have lesson plans and expectations for both the students and the adults and it's just a really um great evidence-based way

081to support students in the schoolwide um building and also in the classroom and so our teachers all develop a supportive Behavior plan at the beginning of the year that integrates um that PBIS um you know structure into how they set up their clro for the school year um we're also um working toward being um trauma informed we utilize um classroom 180 which is a framework to support a trauma informed um school k12 um it really focuses on building relationships understanding um what the behavior is um telling you when a student who has that kind of background um presents with behavior um because you really have to consider that and how um you support that behavior because it is different than some of the traditional um challenges that we fa in the past and so most

082of our um School leaders have participated in that training and as far as next steps go um we'll make sure that um our Administration that are new to the district get that training um and that we are also um um recruiting Behavior consultants for our district um we did hire one that's here to um start in the fall um but our Consultants will be able to help our our general Ed teachers Implement specialized plans for their classroom maybe at the tier two level um at the tier two level we're looking at specific skills it's not necessarily individualized per student um but some of our classrooms do need that extra support based on some of the needs that are um being presented with and so our Consultants are going to be able to help with that

083um we're also um recruiting um what's called a early intervening consultant who will really focus on that early childhood level um K1 um we know that if we can um really focus our attention early um on students who are developing their Readiness to learn that that's really going to be setting them up for success as they work their way um through our district um as they proceed through all the grade levels um I want to touch on our um wonderful school nurse who is critical to our whole Child Development um she provides um support tier one two and three so she'll give us um as staff a lot of professional development on universal precautions um she like first aid CPR she'll give some targeted um training for you know things like diabetes or responding to

084allergies um seizure activities and then she takes it even further and when students have individualized health plan needs she coordinates that with our Health Care Professionals and families and and helps develop those plans and supports our staff in training also with tier two we do um provide a lot of restorative practice which is an intentional um way to teach conflict resolution relationship building um regulation um both the second buildings have um restorative centers that help support that in collaboration with nska and behavior Tex and school Success so we're thankful for those partnership um kids also have um the ability to participate into um some small groups targeted instruction and that's something um as we move forward next year that we're hoping to expand um so kids might participate in a group that helps them learn

085how to deal with their anxiety um or to develop coping strategies um so while it's not necessarily individualized for each of their need it's a targeted skill that all those kids need extra support in and then when we get to the tier two level I mean I'm sorry the tier three level that's when we're really looking at our students who need that individualized need um and so their plans are developed Based on data all these um tiers and plans we set for students are based on data but when we look at those individual plans um they're very specific to the student um so um one very common one or behavior intervention plans at that point where we um do an assessment and learn more about the behavior and develop a plan um at the tier

086three level um we might be referring students for Section 504 plans or an IAP evaluation and all those plans are very individualized and supported um so there are lots of things that we can do um to help support students um so I know I only have a couple minutes and I have a whole lot more I could share but we'll do that um at board meeting board meetings in the future um but one of the other things we're trying uh to really streamline is our data collection um for whole Child Development so um at the administrative level we've had a lot of conversations about how we're documenting with in our student information system Synergy making sure that we're consistent across buildings so we're going to continue that work and um have a lot of collaboration

087and support amongst our group um we are um looking to develop some more um formal guidelines for Progress wiring for the tier two and tier three level um for our students are participating in those plans um and then with our PBIS we have what's called a tiered Fidelity inventory which um looks at some of the core features of PBIS and so from that assessment we're able to refine our practice at the tier one level and set some objectives for ourselves as we move forward so we did participate in that this school year and um are going to be looking um to support um each other by involving some parents into our discussion um by making sure um that we're having appropriate flowcharts and just looking at um just strengthening our um implementation of pdis so

088that was just a very quick snapshot of everything that we do in Pillars one and two um and we look forward to being able to talk more about um all the work that we've done and what we plan to do at future board meetings so thank you for your time so you have um at your tables you have a notes taking page for individual notes but then there's also um a page that says Wows and wonderings and so we'd like to give you a few minutes at your table to just kind of process talk about um together what you um heard we did combine pillar one and two because like we said you really can't separate the two you can't have one without the other so at your table if you could um kind of

089process it talk about it and then if you could um take notes on one of them to be turned in at the end of the night so that um we can as a group then um go over those and then respond to that um feedback that would be awesome we're going to give fiveish five minutes to do that so um if you would go ahead and do that now yeah for for we have about three minutes on this three minutes for you worry Kevin it out just about one minute one minute for I'm gonna go ahead and do my brief all right again not to rush the conversations but to keep us on track if you could wrap up your conversations our next goal area is personnel and if you remember going back to our

090priorities a year ago Staffing was amongst the highest um and so was mental health of staff and students and just a little national uh history uh there was what we called in 21 the great resignation where about 25% of the workforce uh in North America disappeared resigned retired left the workforce completely um we're still dealing with that not just Alpena but the state of Michigan and the the nation uh we have a shortage of workers um along that at the same time again going through Co and everything uh staff morale was an issue uh that kept popping up in a variety of ways and the board uh administered directed us to administer the Raymond Employee Engagement survey a year ago we're about to administer the follow-up survey to that in the next month or so

091uh as well uh and we'll be able to have uh again just kind of a a measure of Staff morale engagements from one year to the next uh mental health as I mentioned was a top priority top uh you know made it way into the gold goal area as well um which also when you were looking at that great resignation we have um more teachers now than we ever have that are coming to us not from traditional teacher programs they're coming through alternative Pathways and you saw a taste of what it's like to walk into a classroom with everything you have to learn um and many of those those things would be covered in traditional teacher uh programs um with all the alternative Pathways it's a wonderful program that we're taking advantage of however it

092shows us the need for a super strong onboarding and mentoring program uh and then again just a reminder that mental health of staff was a priority when we came when we started the school year in 2324 um the district recognized it at that point too um so that's a continuation of it through the Strategic plan Summit and then made its way into our Personnel goal um so now I will turn it over to our HR Director Michelle and we do have a 12 minute timer so right is this one on all right so we have four pillar in within HR Personnel sector we have four different areas that we're going to be focusing on and the first one is design and deliver a system of mentoring and support design and deliver a system of wellness

093support which to me the first two bullet points tied together and then it's designed and deliver a marketing plan to recruit and retain employees and designed and deliver an internal communication plan for the first one when we're talking about the Raymond engagement survey this is something that we did last year we did this at the beginning of the winter 24 and during that time we asked staff 12 different questions of those 12 questions the growth the teamwork the manager support and their basic needs and what did they need at those points in time we then reviewed all that survey data in April of 24 we are due for our next survey round and then there will be a limited number of questions that people will have to fill out we'll go over those and then

094we'll review the results we want to see if there's been an increase see if everyone's feeling about the same seeing if anything has changed with what's happening with our staff then the next steps will be that we look at on boarding of the staff and then I'm going to have um Matt move ahead one all right and what we're going to do here is we're going to talk about onboarding and wellness work Family Health finances all those things that go into an employee and what they may need so one of those things is talking about the whole person we're talking about your life at home and your life here on the job there are lots of things happening that influence your workplace whether you're here in the office or you're at home back and forth

095if you have a bad day at work is it going home if you have a good day at work is it going home what's happening at home and is it coming into work what are all those things that are taking place and we need to support the whole person then we're going to add in some EAP conversations right now part of the staff have EAP employee assistance program part of the staff do not is anyone using it have we looked at any of that data and then if so what is the trends coming back EAP does not share any data with specifics like Michelle went for something and this is what they went for but we can pull some Trends to find out is there a lot of things going on right now with it

096in regards to finances are our our staff struggling in financial they're looking for legal they're looking for mental health what's happening in the world out there with our EAP Services we can also then work through mentoring and coaching the team prior they discussed mentoring and coaching we have a lot of new staff that are coming on board who are not officially bachelor's degree level staff from the teaching perspective they have not certified they've not done St student teaching so we're bringing people into the classrooms that are still in in progress in their programs so not only do they not have all the certifications yet because they're still working on earning those through various programs that's the state has been offering but it means that our coaches are having more work and they're having to put

097out more resources maybe the principls need help on how to do classroom management all of those different aspects that are taking place in the classroom where people are going to need more support um one of those things is when we have a new teacher come in people may not know this but we are required to assign you a mentor and right now we have more people needing mentors than what we do experienced staff we have done a huge flip with everything that has happened with all the resignations retirements everything that's happened in the teaching industry so that's one of the things that we have to focus on going forward and then we also have to coach our staff and it's not just through the instructional coaches but it's also everything else that takes place with

098that person so between the last slide and this slide our next steps is to work at an orientation program one of the things that I found since being here is that we hire a person and we put them right out into the workforce so congratulations today you're a teacher we hired you you start you're an IIA you're a secretary whatever the case may be tomorrow you go right out and start on the job so we need to slow that process down bring them in coach them a little bit more talk with them about what they need where they're at what type of position they have which school they're going to what they might need to know once they get to the school and then the principls need to have time with them to know what

099is expected of them on the job and what the emergency procedures are at the school and on the job so those are some just some different things operating procedures manuals all of those different types of things am I at okay okay I I'll slow down a few minutes then okay all right so um handbooks operating procedures reference manuals and then succession planning was one of them that we need to talk about as well so when somebody Transitions and moves up from an IA to a teacher and then a teacher to an assistant principal or instructional coach and then further up in the progression what does that mean for us and how do we keep people within the district our marketing plan for recruiting and retraining employees I'm going to give you guys a couple of

100examples here I'm new to the area we also have three other principles that are new to the area what Family Ties does any of us have probably very little so if I don't find find a friend as a new person joining The District in September if I don't find a family a home or somewhere to stay how what is my likelihood that I'm going to stay here with the district it's probably not going to happen we need to figure out a way to keep those people here and that we get everyone that is going back to college back to here so if you go away to college how are you coming back what are we going to do to keep you here so there's two different prongs approach that we have to work on on

101this the first one is is making it a family environment so that we know what we are recruiting for Alpena we know that we're a great Community we know that we have a great place to live we know that this is an awesome place but one of the things that we need to do is figure out how to make that feel more of a family feel and get everyone involved one of the things that we talked about in our group session was being new to the community I don't know where the local place is for people to go and eat I don't know where this sinkhole is that everyone is talking about so that being said we need to lean on our staff and maybe this is a survey that we send out that you

102guys all fill out and then that would be one of our next steps where the current staff let the new staff know this is where something that we would like to see this is something you need to do this is somewhere you need to visit this is where we all go to get dinner if you want to go to a fancy restaurant this is the fancy one in town within 30 minutes all of those different types of things quit laughing AJ I was trying um and then the next thing that we're doing is some advanced hiring so you would saw this month on the board we had several teachers that were hired we've already hired five teachers for next year because we know that we're going to have holes we know that people are filling

103vacancies as Subs right now that are just will Sub sub employees maybe they don't want to be here may maybe they're just filling those rules we need to have the quality teachers hired and in order to do that we've got to get them here first and then lastly for our section for internal communication plan the internal communication plan we have a great communication plan for each building and that is it there is no way for us to know what is going on in all the different buildings unless I read every single one of those newsletters so the ases connection is up here the weekly the um sandborn the bester Wilson examiner you name it we've got them all up here but we have nothing that coordinates us all together so that everyone knows what everyone

104else is doing so if there's a pink out game maybe I want to go I don't know any of that information being from Sun central office and would anybody at any of the elementary schools know that information probably not so how do we communicate that we're going to have to do some um newsletters and our thought process again is figuring out hey if somebody gets married or has a baby goes to college gets a degree all of those different things gets a promotion or even welcoming our new hires this should all be going into a monthly newsletter for staff okay all right and then ultimately I think our overall goal for this section is to not only train our staff but then to also give them the orientation the tools and the resources and everything

105that they need to move forward and to be successful in their positions and then lastly make sure it's a good family feel do you guys have any questions we're going to go around the tables at this point and just kind of talk about those different things yep conversations around the various tables so again we'll take five minutes uh to do your table conversation keep ch we're just about three minutes three minutes left for for e just about 30 seconds Michelle do you still have the clicker we what uh go spre be all right if you would wrap up your conversations we are going to take a quick stretch break but you have homework during this stretch break we're going to try and get a picture instead of at the endone who would like to stand

106up who would like to stand up does anyone need to stand up everyone just raise your hands yes you need to stand up well no you were supposed to raise your hand saying yes I would like to stand up we were going to take a group picture at the end but I figure this is a good opportunity for us all to stand up and let's stand in front of the uh tables here we'll get a group photo here if you would uh you know try to organize Yourself by Heights and all of that so come on in and Lee you're going to take the picture uh if if anyone has knees that still work maybe we could get some kneeling in the front Mary you want to kneel in Fr I know get you uh

107can you get that is this well yeah but all the wires here didn't I'm guessing that's pretty yeah if we can kind of squeeze it in a little bit I see some people behind the monitors over there if yeah if you're able maybe some front row how's that looking summer come on in group photo hold on some all right thank you all right our next goal area is uh family and Community Partnerships we're right on schedule yeah so our next uh goal area is family and Community Partnerships and the the idea behind this one is not a new one it is the fact that the schools cannot do this alone um again we recognize this officially starting the 23 24 I mean it's just one of those things you understand when you're in education that

108the partnership between the families and the schools is absolutely critical to everyone's success um but we really needed to kind of state that officially as a district as we were heading towards a new strategic plan so again in 2324 we started with six priorities one of them was partnering with parents um because we know how important that is um we expanded it out again uh there were comments uh on the board at the sum Summit last year about partnering with our families and our community and you heard earlier the number of donations that have come in and do come in every month to this school district it's just phenomenal um and then we want to just be better at partnering with our families which happens at that classroom level at that building level but then

109with our community partners that are so incredibly gracious how do we partner with them in the most efficient effective way um and then these guys will talk about all of those Partnerships and everything so okay thank you um this is an area close to my heart I came uh from Detroit public schools where I did parent engagement I arrived in Alpena Public Schools as uh parent engagement um even the the terminology that we use has changed in the in uh our educational lifetime we used to call it parent involvement and um the reason that it became parent engagement is engagement is a partnership of equals and involvement is was trying to get you to bake cookies for a bake sale and so this is a process that needs to be a true partnership our community

110our families our students our staff and um in order for our kids to do do their very best um in a second I'm going to have my hardest part of my job which if you know Romeo trying to keep him to to uh 12 minutes on a microphone is near impossible um so I'll try and keep mine relatively brief um but want to talk a little bit about U first of all um please don't get confused I'm talking totally different pillars than the pillars we're talking about in the grand scheme uh of things here we're on pillar four and pillar four is to build it and strengthen a trust and relationship with our families and our partners go ahead Matt all right now I'm going to talk about some entirely different pillars uh this is

111a research based method of um improving outcomes for kids education by engaging families a lady named Joyce Epstein is kind of the Godmother of the science behind engaging families particularly families um we learned earlier that 65% of our families are uh at some Financial Risk and that comes with certain uh difficulties sometimes it's getting enough food on the table sometimes it's transportation to events um sometimes it's finding supplementals um that that can help to enhance your child's education or their General Fitness Wellness um part of our biggest challenge that we always need to focus on is our geography we're 600 and some square miles across and if you are a family in poverty that lives in the far corner of oque Township you've got extremely unique challenges um even above and beyond folks that might

112live here in the city have and so that has to always be in our mind and so these six balloons in this slide are um Joyce abstein six pillars for um uh family and Community engagement so it's collaboration we'll talk a little bit more more about that in a minute uh parenting support uh Partnerships with groups like um uh Partners in prevention um the some of the community um workshops that we uh uh promote for our in order to strengthen them um many years ago I explained to the family that I can't fix your child in 35 hours a week um when you have them at home for 168 yeah I think I did my math on that right but if not you get the idea um they have more time with the kids than

113we do and so if we're not Partners we're a little window in each day of five days a week 180 days a year and we do not have the ability to overcome what happens outside that window and so it's really important that we find ways to make our families the strongest they can be to bring resources for them in the three areas that we're going to talk about and uh to really give them the best opportunity to thrive as families which gives them an opportunity to learn and when kids don't get enough sleep kids don't get enough to eat kids don't feel safe in their household then they don't learn during the day um anybody that's sat in the classroom before has seen that happen we're living that um with a lot of our families

114and so that that goal uh comes even before education um trying to get kids ready to be educated and so um communicating with our families helping them know what's available in our community talking about school issues um teaching them to advocate for themselves if you don't know um uh Dr rabido has what's called superintendent pack and that's a group of parent leaders from across the district that come in on a monthly basis and we sit down we have lunch and we talk about what's going great at their schools we talk about what's not going great at their schools and what we can do to uh to partner together to fix those things and so um helping parents know what their rights are helping them advocate for themselves and their children is a vital part of

115this process if parents don't feel empowered and they feel frustrated they don't understand how the system works which might have been their experience as they went through school um they may have a very negative out outlook on what their school experience was and that tends to roll right down to the kids if you don't give them the tools that they need in order to change it um learning at home is many many things it's our robotics Club it is our Partnerships with Noah where kids go in and do stem learning in the summer it is um uh some of our supplemental academic opportunities like art in The Loft you know all these great programs where kids are uh have the opportunity to learn things that we want them to know but it doesn't feel like

116school anymore it's it's the opportunity just to learn and value learning and then uh of course volunteering um utilizing everything that we can everything that's available in our school district to try and uh uh give kids the best opportunity to have a good education and a good family life so volunteering by parents volunteering by community members the Partnerships that we'll talk about with our community organizations those are really all important aspects of the six pillars of uh family engagement by Joy so go ahead mat this is just a a little visual of each one so um our community collaboration we just uh uh partnered with an organization that brought in um uh dictionaries for all our fifth graders fourth graders fifth graders um third graders sorry um so wonderful opportunity for an organization that has

117a goal in mind about helping to educate kids our quanas club members um brought in they do that every year um you can see the smiles on the kids faces hearing kids say I've never owned a dictionary before them teaching them to look back in the index and find out about all the facts about our government and our you know things that they can learn about in the back of those dictionaries so that was a wonderful Partners we is completed um events like uh our dinner at Lincoln um some of the smaller schools have had dinners in their buildings traditionally um some have not and uh the bigger schools it's much more of a challenge to have a 500 person dinner uh at besser than it is to have maybe 120 person dinner at Lincoln

118um but we were really excited uh Lincoln's got a great pack going right now and they had their first of what we hope was an annual dinner um just the other night brought their families in made them feel comfortable at school gave them the opportunity to just like being in their kids school and that's a very important thing um things like FFA these wonderful opportunities that exist in this district for kids to get out of Alpena go out into the world compete learn and find out about what's out there um our kids uh a lot of them are very geographically isolated again and these organizations that bring them out of our community out into the big world to see what's available to them are really important um this is our what's the group called your

119SLS yeah so students leading students it's a Community Partnership um it's an opportunity for kids to Advocate what their needs are as well as uh provide leadership to our fellow students and so that advocacy is both for families and for students to learn how to self- Advocate and then of course we've got some wonderful groups like early college leadership uh honor societies that do volunteering in our community in addition to our families that come in to support us both financially and with their time which we very much appreciate um this one I just wanted to kind of pull together some of the things that we try and highlight with our families uh wonderful partnership with our law enforcement um when we realized that if they came in to eat um our families wouldn't panic when

120they saw a police car in front of one of our buildings um that our kids would be used to officers and uniform and feel comfortable with them hopefully have the opportunity to in the future if they need to interact make it be a positive interaction um letting families know about calendar issues this this awesome our United Way partnership Fring Dolly Parts Imagination Library again it's an academic um uh undertaking opportunity for kids to get books and to read um Bob Thompson's working on this brick build um and despite the Starbase closure they're still working with no uh if Noah's available are still open this weekend they're working with Noah in order to uh bring that partnership um our friends uh that did the uh Ice Fest this weekend food resources from places in our community

121um these are those things that we talk about learning away from school these are important elements and we have to we have to share those out with our families um the more families are aware of what's available they have the opportunity to make decisions on what's best for them what needs they have what things our community can offer U to families that that have particular needs so um again the goal build and strengthen a trusting relationship with our families and our partners go ahead man okay um I'm just a moment I'm gonna hand this over to Romeo um but uh this is our overarching goal is Community Partnerships that support education safety and wellness of our kids as we asked our principles what Partnerships they have in their schools this is about one page of

122six pages of part active partnership support in our in our community that brings resources in those three areas education safety and wellness to our kids and if our kids are well our kids are safe and our kids have opportunities to learn then then we can do our job during the day in our 35 hours so focused on the high school just to say Lee they put us together because they wanted us both to come out of our shell a little bit we're not so shy and what's wrong before go on but anyhow AJ I'd like to have you change and go to 30 minutes please AJ Romeo 30 minutes I thought AJ was giving me 30 I'm kid five no I don't need five I'll be fast we got two minutes I well I'll take

123five I'll go five so uh just to piggy back off a Lee part of the pieces that we look at at the high school from the education safety and wellness starting with safety uh we have to begin with our SRO our SRO uh has been in place here for many years starting with Chad Spencer who's actually our director for upnorth prevention which is another partnership we have S school resource officer uh Bas guy called my my cop he's our copper uh but he his main goal is to be in there to remove that stigma with these students so he's in the in the hallways with the kids the goal for him is to have an open door policy where kids are coming to his office and that happens every day they're seeking him out uh

124he he's a resource for students and that's a big thing I asked him what what do you what what what is your number one goal counselor mentor and to create and embody some type of relationships with kids he believes in it uh I come all the way back from our SRO that we've had uh throughout and they've changed uh Jason fortunately for us so we have to look at what APD Partnerships with us on is giving us an individual that's going to come in and remove that stigma because I think that's probably the most important many of these kids have a have an opportunity to work with law enforcement in a negative manner this is a positive manner that helps to break that that that stigma that's been around for a long time uh he's

125working with Jason kith who is our uh our Trooper liaison and they came in and actually presented at our collaboration the other day they've offered to go into classrooms while while teachers might have a sub or they're out for three days because they're sick and and and the they want these guys to come in and talk on anything they will use that time build lessons and come in and talk on topics that the teachers want uh not just government not just law but anything and they're willing to go in and and they presented that to staff and it was overwhelmingly uh a positive piece for for them so we're excited for them they're trying to bring back dare which is called team which is teaching educating and mentoring and it's an offshoot of that so

126they've all been trained uh along with Terry Curtis at the elementary and so they're they're attempting to make that that break and bring them in but our Sr are are really probably uh one of our important part of our team at the high school especially for us when it comes to safety you look around here and just look at the doors 81 there's 81 doors uh and when we started talking about close campus and shutting things down it was difficult to to do this and and that brings us up to the bond work that we're going to do and it's going to create a whole new vestibule here it's going to create great signage which is going to help for school safety and get people to the right location this place is Mammoth are you

127at the front or the back nobody knows visitors come to one area others come here the signage is going to help and it's going to help because our SRO will be out there it'll be easy to come into the building and it's just going to be a great addition to high school something I'm excited about uh I'm excited to see what it's going to look like for students and and our and our visitors and just create a real atmosphere that I believe that our partnership with APD presents uh they're wonderful teammates uh as far as education Partnerships a piece here is there's so much to talk about I can't hit everything so I tried to highlight the big ones ACC is a huge partner for us we talk about them with dual enrollment Early College

128direct credit options all those pieces are pivotal robotics is another one that we partner with Community partner and liaison who come in here and volunteer uh you you heard uh what was read by Eric Lawson for donations just for robotics it cost that much the commitment by individuals to come in and work with our students oneon-one is truly a partnership that is outstanding ROV is another one that does the same they're partnering with Noah they're partnering with Community leaders and community mentors to make sure that they're that they're doing their part gear up uh this is an indiv a program through the University of Michigan Dearborn uh we have a partnership with them that's extraordinary today uh they brought in exam experts for four sessions with our with our Juniors to prep them for the

129SAT uh they're doing College visits College advising uh inspiring the plus one programs looking at all the individual counseling that goes with it with FASA and then last but not least our advised Michigan coordinator who is partnered with with McAn uh is here tonight Melissa Smith is everywhere we just did a we did a program on Monday and Tuesday uh bringing bringing par parents and kids in about fasta plus one information from 7:30 in the morning till 8:30 trying to get them in to access it being at ACC to do fast opportunities uh looking at what what this the new free college for our students looks like and how that's going to be impacted by by our group these folks are wonderful assets asss that we he's pushing me to the next page uh that

130are just extraordinary for all of us and then lastly the wellness piece is probably near and dear to my heart as a counselor uh looking at what we have to offer with Nema Nema has been a partnership Forever at the elementaries when we brought back brought in our school Success here is an extraordinary opportunity to offer more opportunities at oneone help with with smaller case loads of students we've added a behavior Tech that helps in our restorative Center which is extraordinary uh it's helping keep kids in school that's our goal uh that's the wellness we're trying to provide is is is manyi treatment for those kids in those segments uh lee mentioned SLS in that picture that is another partnership with upnorth prevention uh that program is out of that their missions to to provide

131safe environments for kids and they're they're enhancing opportunities by doing that and lastly our alone Health Center years and years ago we added a a therapist here to create less barriers for our students to get mental health help with clinicians beyond our counseling staff uh since then we've had an additional counselor uh that was a one of one piece and now we're lucky enough to have added the the Alona or the Alpena Health Center which which has a PA nurses and and I say I have a punch card there it's true I do frequent uh and I get in quick uh but it's great for our students and staff because it's easy access no barriers and and it really is a great addition to our school and it's starting to be used more and more

132but those Wellness pieces are so important not only from the mental health but our physical and emotional well-being is so important for not only students but our staff as well so we have tons and tons to offer in those three areas excited about what it offers within the district and I'm right on buddy thank you Romeo um questions all right let's talk at our tables all right thank you so five minutes to discuss at your tables for for for about three minutes for come on I'm set it up so bad for just about one minute and we'll move on to our final goal area of the night couple sides still got change still got to change all right we are ready to go on to our final goal area of the night so if you

133could wrap up your conversations so stewardship when we look at stewardship it is being good stewards taking care of the resources that have been given to the district um this is actually in our vision statement uh that the board added um to again take care of the resources that we are given in order to run our school district there are uh some key trends to be aware of and many in the room know these because you've lived through them uh so you know them better than I 1972 was our highest year of enrollment in the district and I believe it was 9,280 students um since then we've been declining enrollment to uh I should have had this number 3,66 in our latest count so from 9,280 down to 3,600 in that period of time we've

134closed 10 buildings that have not been repurposed in the district I think we've closed an additional three that that we have repurposed at some point um but our enrollment projections show that most likely three five years from now we will have less students than we have today and so that is something that um again you live through some of those closures that you know sounds like they were made last minute or with not a lot of notice we want to be proactive and look forward and say we are pretty confident that at some point we're going to have to restructure The District in some way shape or form so let's start talking about it now as part of this strategic plan so you'll hear long-term plans for uh physical uh um infrastructure and then instructional

135infrastructure is the curriculum and the changing needs of the students and all of that Staffing as well is something we need to start looking out and projecting as best as we can again if we are uh you know down from 9,00 students obviously we can't maintain the same amount of Staffing and we have this interesting uh conundrum where we can't find enough staff but we know that if we wait long enough it'll probably match up as we continue to go down but that's not good planning we want to be having those conversations and then our geography I have to share when I was down in my previous district and I lived in my entire life in metro Detroit and I went to conferences and I heard those upnorth rural superintendents talk about the the challenges

136of Transportation I said yeah I get it it's not that big a deal you got a lot of miles you got to cover holy cow was I naive because our geography just the busing alone is complex and again you're busing fewer and fewer students spread out further you know not further but they're more spread out because there's fewer of them it impacts absolutely everything we do what we can offer what we can't offer uh if I could go back and kick old days in the butt I would do it and say wake up but that is a significant thing that we need to address we have staff that travel between our elementaries um because of that uh well actually multiple buildings but because they aren't devoted to one building during a day that severely impacts

137our scheduling abilities for programs and we need to look at that um and then finally uh not stealing your thunder but what are our wants in the district um what are our needs and how about sustainability what can we do between the wants and the needs to make sure that we can continue to offer an outstanding educational product and with that um so the long-term sustainable plan for instructional infrastructure includes technology and um looking at instructional needs which it requires cooperation of the curriculum Department in my department um the business office touches every corner of this District you know in multiple ways um so we have to be aware of what is being planned as far as new curriculum um what grants are out there to apply for and things like that so we need

138to I need to understand the whole big picture um the long-term plan for facility infrastructures as you know and I'm so very grateful for the bond that was passed years ago but that Bond included a lot of other things that were on the agenda but we had to scale down the bond in order to get it passed so in light of that we do have a list that we have maintained over the years of District needs for infrastructure that we need to improve like um replacing windows or flooring that has not been replaced yet due to from the bond or new lockers that need to go in you know things like that so we have a complete list and it's dated out for at least 20 years because we also include the warranties for the

139new boilers and new roofs and things like that that were replace so that we can keep an eye on you know when those things might start wearing out and I will tell you have to put a plugin for our maintenance group because they do a great job they really do the boiler system at El was over 50 years old and it was still running you know and they were scrapping together pieces to keep it running um it's now brand new but just to give you an idea um we do have long range technology plan also that includes our cyclical Replacements of Chromebooks and Technology across the district there's plans to put in um interactive boards in the elementary schools in all of the classroom and it includes replacing um Staffing computers for the staff also

140so all of those have to be done in a cycle so that we're not hit with a big Bill all at once for everything across the district so we plan those out and separate the years um same thing with the physical infrastructure too those things are all planned out so that we know where we need to be in light of that we also know that there are some things that we would really love to do like you know a the weight room for one thing I know that's a big wish on everybody's thing but that takes a lot of planning we have to do some research to figure out exactly how much it's going to cost where we would put it or would we have to build add-on to in order to put something like

141that in place so there's a lot of secur security needs also um Romeo had mentioned the secure vestibule that's going at the high school all the elementary schools in Thunder Bay now have the secure vestibules so they're all set we have um bus replacement cycle that we work on we try to do at least one or two buses a year to kind of keep things going we we're working on replacing Furniture across the district right now last year we set aside 150,000 this year we set us another 150,000 aside in addition to the 95,000 that was just donated from ampy so that is um we're replacing student centered Furniture so the classroom furniture for the kids because our furniture is wearing out hasn't been replaced in a lot of years um there's a lot of

142things that weren't done around the district due to deficit and just trying to keep those things going and get us caught up to where we really need to be because the infrastructure of the buildings affects the students learning if you have a dingy dark dirty classroom you're it's not such a great place to learn ni sunlight new the new lightings with the LED is all it's great to see the bond work that was done in the classroom so great job great job and I think you know one of the things that AJ mentioned a few minutes ago that I just want to highlight because um he went to the school I went to the school and this school despite being built in the 60s where I don't think they were really thinking about what it

143was going to look like today and what learning was going to look like today as you look around this building with the extension of g-wing with b-wing with this room alone where at one point in time we couldn't be doing this because you have to be quiet in here but now learning is transforming it's been adapted um this this Union that we have here is such a great place for for Learning and it it came to be because of a vision with that long-term planning and also with Partnerships grants trying to get things going when you look at bwing all the things that are down there with the you know we think about wise Building Trades on campus and not down at Wildcat Court well that beautiful construction tech building out there is is keeping

144things safe is keeping our tools to be in pristine order so that way their their life is going to be extended and so those things are not facing the elements the enrollment that we have in those programs is going to be um safe and that those programs will be offered because kids are going to be comfortable working and because of these opportunities the Partnerships that are existing Beyond uh just APS students but with Atlanta Alona hman those students are coming here we're getting to have them be part of our program so that way again our countywide is is skill set is growing so all that takes a vision that is difficult to do when you have a moving Target in terms of what your budget's going to be I know Mary just went through an

145audit uh a couple weeks ago that is always difficult when you think about the proposed budget from the governor of what you get to plan with for a little bit if it gets passed with when that money comes to the school district with the reimbursements that are occurring it is a near impossible job to do it successfully so when you think about all the things that we wish we had it's really exciting to see what we do have and it's really excited to see the bond work wrap up this year I know there's some teachers that are excited to to have whiteboards in every classroom with that um and and get to get to a spot where we're not using chalkboards anymore and those things you know when you think about your your personal budget

146it is really nice to to say I need to go to Meer right now because I forgot to budget for this I can go buy it right now and as much as I wish that was the the case for us at the school it's not and Mary does a good job of of keeping us to that and saying what's our plan stick to the plan um because again it's it's about being stewards of our taxpayer base and making sure that we are able to provide a learning environment like we have here tonight with bwing with updating our classes with all the different opportunities kids have so it's just dedication and again sticking with it so you'll have to forgive me because I am truly a numbers person I am not a public speaker all right

147thank you both um so take a few minutes five minutes to discuss at your board or at your uh table and then we are on track ladies and gentlemen because we didn't start right at six it was a few minutes after I can e for just about three minutes just about one minute all right if you would wrap up your conversations before we leave stewardship I did want to just go back to one the photo that's on this slide here um just so you can see that we've started to take all of what we think are the initiatives that that we might be implementing that we want to that we need to uh and then also those that we are currently implementing uh the the pink cards along the top are the years and starting

148with this year next year and so forth and then the green cards are the goal areas from the Strategic plan so we're trying to lay these these uh initiatives strategies whatever they might be out over the next three to five years um and then you know just putting that out there gives you a real good sense of we're about to do something that has a half million dollar price tag did we compare that to everything else that we're doing that year what kind of impact would that have financially or uh overburdening our staff with PD and and all that's associated there so this is we call it the War Room this well I call it the war room I don't know if any of my administrative team agrees with me but the idea is we

149are mapping this out that will then become our long-term plan with the caveat of we know every year we are at the mercy of the state of Michigan to decide how much money to give us and those plans can change very quickly we saw probably the worst public education budget last year uh and and this year is we're looking promising but there's a lot of moving of funds around so that when they say $110,000 a student doesn't that sound wonderful but there's these backend costs that they were supporting last year and they're not supporting this year and so we need to be able conscientious of that but anyway again we are working towards having that long-term plan to the best of our ability to help make us prioritize decisions and things like that so uh

150you have heard quite a bit tonight I appreciate your patience and uh uh really I'm going to do my thank yous right now um and just want to put out a blanket thank you because there's so many people from so many different aspects here I am absolutely certain I will forget someone and I don't want to do that so again for those of you that are here for the first time thank you so much for coming um it's wonderful we are growing that audience of the Strategic plan and of course for those of you that were here last year thank you so much for coming again uh it's really important that you see we are continuing this plan and continuing to make steps mve in our Direction uh forward in the way we said we

151were going to um so next steps again we started with the yellow means that we're in the design assess and plan phase and then what do we need to get to that green phase where we're launching the plan so you've heard most pretty much everything today was in that Define and assess we were taking a look at everything we're doing we're assessing how well we do something or do we do it all or those kind of things so that we know what the current reality of the district is so that we can move into this phase U of deliver and so in order to go green go to the deliver phase we have to have a plan we designed we assessed and then we need to plan as part of the yellow and when we

152get to the uh the Implement state or deliver phase that has four steps to it too so again this is small uh it's just an introduction we started talking to our administrative team about this um each of the yellow areas in the uh strategic plan will have uh essentially this document the idea behind this is it's a one to two page doc document that gives the average citizen person staff member whoever an idea of all these different components that make up that particular area how we're going to measure it and all of those pieces this is the document that will then inform our plan the green phase so quickly going over you have the goal uh deliver high quality instruction to maximize student achievement the strategy is deliver design and deliver effect an effective instructional

153model we will identify the data that we will use to track um that area we will provide an academic challenge statement something databased as to why we are doing whatever it is we are doing we will then uh identify what the activity is so in this case it's teacher Clarity we will identify the outcome of the system and so there'll be two parts to these things if we need a system up and running and full functioning like having fully staffed and fully trained staff that's a process in itself so we'll design that what we want it to look like when it's uh all set and up and running 100% at the same time will'll provide a system challenge statement that says we currently have 40% of our staff that you know are lacking this training

154whatever it might be that then becomes a goal that we need to work on and we can track monitor our progress on um then adult expectations and outcomes when this system is running up and running what are the adults doing what do we expect them to do and then of course the student expectation anything we're doing what impact do we expect it to have on students but also what do we expect the students to be doing when that system's up and running and then of course the data collection and Analysis what data will be used who will be resp responsible for collecting and analyzing the data when will the data be collected and analyzed when will the results and data be datab based action steps be reported and who will receive these reports once we've

155got that defined we'll be in the green phase to implement that plan so we again for the most part we're taking this year to Define assess and plan and then in the fall we launch the plan when everything goes green some of those other areas there uh we expect to be able to launch those plans sooner second semester May or a couple of those dates um but but that's it so that's the next set of work to do to now that we've put everything on the table basically uh and we've had conversations about how it fits into each of these goal areas now what are the actual uh plan and measurables uh look like going forward and so we don't have space for you to do this uh but if you want to uh just

156take a couple of minutes and is there space on your Wows and wondering to do some Wows and wonderings about the next steps is there enough space there just do it s for e for for if you could bring your conversations to a close we have a grp on correct okay all right so again thank you so much for your time and energy and being a part of this conversation on your Des your your desk your tables you have a group Wows and wonderings um if you'd leave that there and then if you want to leave your own individual one you can as well um we certainly appreciate your feedback there and then we will be debriefing as an admin team and uh we'll debrief with the board as well uh on all of this

157I am a big believer and if you tell the same joke multiple times eventually it will be funny thank you so for those of you there were there there were here last year this video has gone viral it's been viewed by almost 60 people already see I told that joke last year was it so was it funnier this year that last year or is it just move on all right thank you all so much uh and you know uh so many people had so much to do with getting this ready I couldn't have done it myself thanks to everyone for coming and then we do have to officially close this meeting so I'll turn it over to Anna one last chance for Citizens or delegations to address the board okay Advanced planning is there on

158your agenda and with that thank you everyone for coming this is always so refreshing and a nice nice way to see community members and staff and I feel like we should do this more often um maybe not in this SP capacity but it's just nice to hear hear from other people and um not just have to be the same same group of people month in and month out so thank you so much and with that we will adjourn