001Okay. So, we are ready for roll call. Sorry, Chris. >> Julie Loila. >> Yeah. Here. >> Tim Tar >> here. >> Matt Malar >> here. >> Deb Buuner. Luke Kakowski. Travis Neville >> here. >> And Rich Kuan >> here. and Heather Lake. All right. So, um before we get started, I will need a motion to amend the agenda to remove the uh inverse control bids due to procedural issues. >> I like that motion. Support. >> Motion made by Travis, second by Matt. Tim, >> yes. >> Matte, >> yes. >> Travis Neville, >> yes. >> And Rich Pon, >> yes. >> And Julie Loil. >> There's two here. >> Okay. So, the first thing on our agenda is the um motion is the athletic field. So, uh, we're here to approve a bid and we're going
002to first have some more information given to us audience. >> Yeah. Share my screen so that uh, everyone on we've got two individuals online right now. Uh, Fared Ishek, he is uh, our construction project manager for Site Logic. My name is Becky Josart. I'm architectural uh, project manager for Site Logic. And we also have um Bill on the line. So he is with Riley submitted the bids uh with our bid results. Our initial bid for the athletics field athletic fields came in at 1.7 million. Uh as you can see we have our bid breakdown and our schedule values listed here. Uh really this was for the design just a really really nice track. Um I think uh we've used the term this is really the Cadillac of tracks. Um and so saw whether that's what
003we designed for. Uh saw where the number came in at and then requested okay let's let's take a look at this and see how we can get the number down maybe close to the budget without um making too big a sacrifice. So we had a first set of voluntary alternates that came in. Um we did look at reusing some of the existing aggregate and gravel underneath and then uh we saw a big jump down in the number with our track resurfacing and the striping. So with the resurfacing uh it's a very finicky product and so it needs a really long time for and a consistent temperature for that to cure in and we're doing this in the fall so it makes it a little bit dicey to do that. Uh all that said we can
004do the asphalt and look at doing that top finish code uh at a future date. So that was the first round of discussions and it got us down to about a million dollars. Uh second round I'm going to give a bill I'm going to give a quick synopsis for all this and then we can feel free to jump in. Um, we've got a second val voluntary alternate effort where we still have uh the track resurfacing, but really what it it it looks like is that we took out the top dressing that we're going to put over the soccer fields. Uh, and then as you jump between here, it was intended to right now we have grass around the high jump pit. we were going to put uh the surf put all surfacing. So that went
005by and reduced that back to kind of the original conditions of that. So that option gives us a voluntary alternate for 847,730. There is a third option and these have all been coming in very recently. This is where the striping and the surfacing has been removed from there. We do have uh the the nice surface that consists over that hydro area, but that's the biggest difference between the two numbers. And that got us down to 779 980. >> What was the previous number? >> 847. >> Okay. So, it's only go back to seven something. So, it's only like 60 grand to 60 grand more to do the whole high jump area. >> no. The difference in this in this last one you're looking at here, the final track coating and striping in that's box is
006has been removed. >> Oh, yeah. But that has to be done. >> So, that'll still be be done at a later date. You could do that could bid that out separately and do that at a separate date. >> You have year isn't up to three years to put >> three years. >> Yeah, you could you could do it up to three, but you could wait and do it. >> You do it next following summer. >> Bid it up separately to do it next summer. >> Just really like having that extra area down there. >> Further on some of my thoughts too. >> Absolutely. Uh can I get a mouse? Okay. >> Can everyone hear >> All right. So the first the the first option we provided was based on the fact that you know my
007boss is the one who actually built these fields back in I think it was like 1997. So we're aware of the type of um you know gravel based material that's under the track. What we started with was presuming that we remove the existing track and uh instead of removing the existing gravel that's there because we know that there's 2 ft of sand and roughly seven inches of gravel there. um just starting with just removing the track reg that has a good strong base and you can definitely have a good um you know longstanding new track without having to remove and replace all that base material. So that's what we started with. And when we're out there doing our site visit, it it, you know, it definitely backed up our our feeling there because the pavement
008itself was pretty worn. Um, no questioning that, but I didn't see any areas where it was buckling or shifting horribly, you know, to what would indicate the base itself was failing. So to me, that that's telling me that we have a good base. um we can have do just fine with removing the the pavement and then uh grading it back up and getting better slopes and repaving it. So that's what we started with to kind of work down and then we moved into the alternate two. >> So here's where I got um >> quick question in 1990s. Was that base put in then or is that base even older? No, this this was all but in I think it was 1997. >> Okay. >> We did have soil testing done. Um so it does cons
009confirm where the base is. >> Okay. >> Got clay underneath it. >> Okay. Thank you. >> Yep. So then uh just talking with Spencer yesterday and I apologize because I got these last two in so late, but it was all I could do to get them put together and sent out between yesterday afternoon and today. Um, but basically from Spencer's thoughts, we were still, you know, quite a ways over the budget. Um, we talked about some different options to try to get closer. So, I kind of thought between, well, we can make some, you know, design changes or we can go with an option where you can get all of the the design elements you're looking for, but you could push off the surface coatings. So with the option two, if you go to the
010800 thou, there you go. Um, this is all the same terms as the first option, meaning we would remove the existing asphalt and then regrade what's beneath. This does not have any removing and replacing of gravel based material. And then if we removed and replaced the high jump area per the existing layout, um, you know, decided to not do that entire expansion area. That would remove the need for a lot more excavation work, a lot more new gravel bays to be brought in and a lot of drainage features that would be required if we paved that entire bottom radius. So that's how we were able to knock off, you know, even more to get closer to that budget amount, >> Bill. >> So then, >> Bill, can you hear me? >> I thought, well, if
011they want to keep all the design features that they were originally looking for, um, my boss had said back in 97 when they built the the track originally, they ran into some similar budgetary concerns. So rather than conceding some of the design features that they were looking for, they actually removed the the surfacing from the contract entirely and repaved the track and then it sat I don't it's probably a year or two. I don't know exact timeline that. And then they got it they dealt directly with the servicing subcontractor a year or two later under a separate contract when they had additional funding. then that would may, you know, might you might not be able to host any big meets or anything for a year or two, but you're not conceding on some of those
012design elements you were looking for. >> That's that's kind of how we got to these areas. >> Can you We had a question. Hold on just a minute. >> So, the option your cheapest option there where you are retaining the existing footprint of the high jump area. From the map I'm seeing here, it looks like the shoots are still on the wrong side. The track's still backwards. Is that accurate? >> I think he's referring to number two >> BA2 >> here. This is Oh, this is uh we snipped this in really fast. So, this is actually the demo plan. >> Um, so this is your existing Pete and I just for conversation >> sake more just show this as existing, right? >> Yep. So, we would still have we would still correct the dog ears.
013>> It would just be here in your high jump. it wouldn't be on on the side. We'd have to do a little bit of redesign on those documents. >> Okay. >> Great question. Great question. >> Thank you. >> Another question. Um if we went with option three, >> I mean this one, sorry. Yeah, apparent it would seem apparent to me we probably wouldn't be able to host any have any track meets um in the spring most likely probably due to weather. >> Would kids still be able to run on it like during practice? We train on it if you will have practice on it. We just wouldn't be able to have any home meetats. >> Yeah. Do you guys have temporary stripe striping bill? >> That's in >> that's what's on here is a temporary
014striping. >> So it does has a surface. It has a full surface the rubber and all that. >> Item number >> the uh line item number 11 on this specific >> that is for striping the track on just the asphalt. you know, like how it would be with the finished product. It have all the lane lines and everything like that, >> but it would just be on the asphalt so that the kids can at least practice and the track is usable until it gets the actual polyurethane surface coating at a later date. >> Right now, we've got two. >> So, yeah, I like this option best right here. >> One middle school, one high school. I was asking host. >> So you wouldn't be able to host any meets or >> No, we wouldn't be
015able to host any meets either way. If we don't go with this bid, we would have to rebid. And if we rebid the rebid would be in the fall and then construction no if we added if we added this if we kept that in there right now. What would it cost if the the >> then you would be able in the fall spring? It would be resurfaced be ready for track this year. Well, probably based on the weather, but I would say the weather is not going to be warm enough to I mean, if you go by this year, it certainly would. >> My understanding the track is not going to be ready regardless. So, with this option, you could have the track ready for practice. Um, what they would do is they would temporarily
016>> paint on the asphalt, so you could practice on it, but you couldn't use spikes on it >> and you couldn't host an event. If we redid, then most likely what we're doing is breaking we're taking it out in the in the spring. So then nobody's on. I mean, you're gonna have you're gonna have big bulldozers out there in the spring. >> So at least with this option, you could practice on it in the spring. We would resurface it in the summer >> and then it would be available the following year for whatever you wanted to do. But we would we would end up missing uh the opportunity to host >> any events next spring. Either way, we're not hosting events next spring. >> Yeah. And without that top coat on it, is that the
017um structural spray system? Is that what that is? If that if if that is not on there, will there be damage to it before we get that put on? >> It's pretty hard. >> No. It won't hurt the asphalt. >> Okay. >> Like driveway. >> And actually, correct me if I'm wrong, Bill, but I mean, you could we if you wanted to wait, you could wait a couple I mean, I've heard of people waiting a couple of years before resurfacing their asphalt. But >> yeah, that will do absolutely no harm. And in some cases, the longer the cure time up to a certain point, but the longer the cure time is actually better for the the surface coating guys from what I've been told. >> Do we have any ideas about outside vendors for the
018the coating? We're going to do that >> we might use I have no idea. So, >> how important is this change in design at the high jump area versus >> super important just for lots of other sports like other sports can be in there using that area for plyometrics, all kinds of things. and then not not having that traffic be on the track which is going to extend your the life of the track a lot less. >> So the higher priority is the redesign. >> Definitely >> versus the coding. Correct. >> Yes. >> I would and you would still be able to do the coding next summer, >> right? >> Yeah. Once school's out. >> Well, we may have to basically stay on the same timeline just using it. >> You you'll just be bidding
019that as a separate item at that time. >> Are we likely to get a bid for that? instead of that combined with this people might be more apt to bid for something that's going to give them more revenue than >> for the spray coating people. I mean they would be they're just subing out subbing it out anyway. >> Okay. >> So you just be bidding that as a direct item >> and we won't be paying his cut >> is the current track unsafe for competition. >> I walked it I walked it today. >> So I talked to Jason Friday which I believe is in the room. Uh, last time you guys had it uh you had it um resurfaced. The people that resurfaced it, correct me if I'm wrong, did they was it you that
020they said this is the last time >> that we can resurface it or was that Steve? >> No, we had it patched. I'm going to say four or five years ago, I bet five years ago we had it patched. >> Okay. >> And then we had it repainted when it was patched. The problem that we have is you have uh you know you got rubber and you can like take your foot over in spots and it basically crumbles and then you have spots where there's holes especially in in lane like one and two where you have rubber and then you have you go right to asphalt. So if you are running with spikes and you're running on rubber and then on spikes you hit asphalt that is extremely unsafe position that you're in. line up
021and that's where all the traffic is at track mean they're always running in lane one >> correct. Yep. >> Will the will the polymer top coat material that's there will it bond to another layer of that material? >> You can't do that. >> It's got to be stripped down the asphalt. >> It does because we looked into that when we had it patched and they said if you have any cracks in your asphalt and you lay down a new layer of that rubber, what happens is water will seep in through those cracks and then your rubber will bubble up. It's just like resurfacing your driveway. The crack's going to if you have a crack there is going to crack again. >> So the when we get down to the asphalt, the asphalt is how's the
022cracks going to be dealt with? They're going to have to be repaired. >> They're removing all the new base, new top, and then eventually you'll spray coat it on top of that. >> All the asphalt is going to be pulled out, replaced. >> Yep. So we right now we have three inches of asphalt that's coming off. We >> do resurface stuff. Uh, Bill, are you doing a new base course? >> Uh, or no asphalt. We're keeping the gravel, the sand, and the clay. That's it. >> Correct. The the gravel there would be regraded uh as needed. And all new asphalt. >> So, does the asphalt the asphalt becomes our new top surface or do we still have to apply the >> asphalt? Two coats of asphalt. There'll be a base coat and then there'll be
023a top coat. >> Two and then another inch and a half on top of that. Yeah. >> Like option three. >> Yeah. It'll be the three and a half inches of asphalt placed in two courses and then you'll have your rubber surface coating on top of that. Are we going out? >> Someone would have to make >> is the the rubber surf the rubber surface or whatever we're calling it. That's better to put on when it's much warmer out, right? I think they said it can be as low as 65°, but I'm sure it's better if it's like not enough like it is now where it's consist so we can wait until later in the summer. So, so what is the material in the redesign area project? >> It'll be same. It'll be gravel base,
024asphalt, and then rubber on top. >> It'll be just like on. >> So, that will still just be >> pavement until they add the vent or the drainage around the interior circle of the track. Otherwise, you have a rain problem. >> Okay. I got three. >> Are there any further questions, discussion? How how how did we go? How did we come up with the $800,000 budget that was so vastly different from the number that came back if the specs if our specs to them were the same? Where did that how did that happen? >> Just I mean that's our estimations. I mean that's looking at the market and the condition. >> You're talking double. >> Are you asking Tim how they went from 1.7 to 780? >> No. We originally originally >> Well, I can
025I could because people I we have a late bid. People are going to um that's why we want to have three to five bids, right? Instead of one bid because if you have three to five bids, it's usually going to you're going to usually have something closer to your budget. Um the last two times that we've had projects bid out, the Inferness restrooms was an example. Um, we had one bidder again and and I think you guys all know up here in Northern Michigan, it's very difficult to get three to five quality contractor bids. So, somehow we got to do a better job of solicitating contractors to make sure that they're they they know of our opportunities and they bid. But regardless, I can give you an example. the one the 1.7 sounds like, wow,
026how could they be that far off of what we believe to be um a reasonable number of 800,000. We did we did have a bid that came to us past the deadline just to give you an example of how across the board uh bids could be. We we can't contemplate this bid because it was it was past 2 p.m. on whatever day that was, but um the bid was $4 million. So, this was 1 I mean, that's how you you don't know what you're going to get sometimes. And that's why we really want to have contractors and we we were I was in communication with a a group down um down by Bay City um a group that all they do is tracks and I really tried to encourage them to bid, but um what
027they said to me was quite honestly we 800,000 was a reasonable expectation, but um they were already swamped. they they they're so busy because they they do this is what they do. This is their niche that they were booked for the next year, year and a half. So, they didn't bid. But, you know, we we're fortunate that Reese Riley was able to bid. Um, and after conversations and talking about I mean, cuz I did the walk. Uh, Becky was there. I think Tim, were you there when we did the walk? >> I walked it today. >> I mean, when we walked it, we asked for everything that we possibly could get, right? We wanted this, we wanted that. And why wouldn't you, right? I mean, we're at there was about 8 to 10 of us
028who did the walk when we talked about the design and the things that we wanted. We wanted everything, right? But the reality is you, you know, you can't have everything, right? We wanted the Cadillac version as we mentioned earlier. uh we might have to settle for the Ford Bronco version. But um nonetheless, I really think it's a it's it's a good idea to get I the thing that we have to think about too is if if we don't we've obviously got the bid to to fall into that area of of which um we're comfortable with. But after today if if we decide not to take action on this, there's no guarantee from this point forward with everything that's going on economically. >> It's only going up. it there's I don't see this going down, you
029know, if we were to rebid this and even try to package it with something else. I mean, it falls within our threshold. Unfortunately, if you know, maybe if there was um, you know, better communication between us and this particular contractor prior to, maybe the bid would have been, you know, our expectations meeting what they could provide. Maybe the bid would have been a little bit more accurate. But it's a guessing game. I mean, it really is. But, I mean, why 800,000? And I think at the time that was kind of the going rate for track renovation, a basic track renovation, which ripping your asphalt out and putting new asphalt in and a resurface. But you know, the the stuff that we wanted and the impact, one of the big impacts was the drainage uh due
030to the fact that we wanted to encompass that entire area on the south end there. Um that's going to have some other impacts on um grading and drainage and and there's additional costs there as well. So, you got sometimes you have to, you know, pick what things are most important. And I'm glad that uh Bill uh was able to give us a few different options and say, "Okay, you can have this and it's going to cost this much or you want that, it's going to cost this much." But it's definitely a guessing game. So, in the end, is it a true statement to say that our our track program is in jeopardy as far as home events if we don't >> there will not be a home track event next year if we vote yes
031or no tonight >> regardless because if if we voted no tonight, that means we're going to rebid with the other stuff in the fall and they're going to want to start in the spring because what they're going to do if if we don't start this process Now, what you're going to find is you're going to find a company, and correct me if I'm wrong, Pete, but they're going to want to start in the spring as soon as they possibly can cuz they're going to want to be done way before winter starts to set. If you're going to try to get the resurfacing done as well, if you're going to try to pack everything that we just talked about into 3 months, they got to start in the spring and there will not be a track
032season that if we if we choose that option either because they're going to have to start as soon as they possibly can. >> Only practices do that. Yeah, then you can have practices. At least in this version, you have asphalt down and kids can run on it with tennis shoes. You can take the PE class out there. People can walk on it in the spring when it turns nice. It'd be ready for people to get on. We just wouldn't be able to hold an event because we don't have the resurfacing done in the spring. >> And have they have we been holding events there? >> Jason says we hold two a year. >> Yeah. Uh there was we had one last year, a high school meet that we had to uh invitation that we had
033to cancel because we didn't have enough teams that committed to it be one because our track is not up to standards and number two our timing system is handheld and schools don't want that. >> That's part of this also is >> is that is the conduit and all that automatic still in this project? Yeah. So I think didn't know did we host a track meet at all this last year because it >> we hosted a middle school >> and I think we hosted a high school forteamer. >> Okay. >> Sy's here. Okay. Yeah. Could you cuz you Sy's always up in the >> Was the Was the timing an issue at all for >> It's always an issue. Uh Lisa Gibbons who is always on the finish line. She's the one that that deals with
034that because when you are hand timing stuff and you have four people that cross at roughly the same time, let's say in a 100 meter dash and then people are telling you you're first, you're second, you're like, "No, I was third." I mean, it's >> Yeah. >> Well, what right now what we're finding is people don't I mean with with most schools have the new timing system, the electronic timing system instead of the manual timing system. So they're very reluctant to uh come to our meets when we do have needs because we we're instead doing it by hand. >> The electronic timing system is going to be a whole another project. >> Yeah. But but a part but as part of this project you have to do the conduit >> but that's still included >>
035the conduit >> that's in this bill. Can you confirm that? >> Yeah. to run the electrical. >> Then we'll have so when they put the we run a line of conduit under before he puts some asphalt down >> so that you guys then can go in with your electrician and they can set install that timing system. >> Yeah. Fat timing is simply a computer and a and a camera >> any further questions discussion. >> Okay. All right. So, I'm looking for a motion for either for uh to approve the bid submitted by Re Riley for the renovation of the high school track in the amount of either $847,000 $847,000. No, $847 or $779,980. I make a motion to approve the Ruth Riley uh track bid for $779,980. Support >> discussion. >> Uh yes, >> Tim
036Tar. >> Yes. I'm sorry. >> Matt Malar, >> yes. >> Travis Neville, >> yes. >> Julie Loila, >> yes. [Music] >> The next thing on our agenda is uh the tennis courts. There is a bid for the tennis courts for 38 $338,000. Is there any more information on that? >> Yes. Yeah, we've got three. >> Oh, >> is there another bid now? >> No, go to the original one. >> Oh, here's the original. >> This This was the original bid on bid opening day, >> right? >> Yeah. >> So, a similar process. >> So, my question with this is um is this something that we really need to do with the amount of kids that use that from our building? I mean, it's in the B. It's in our it's in our it's in our
037bond. So, I know eventually we have to get to that. But with the way prices have been going up, should we wait until East is taken care of and the Hback and the other buildings before we go ahead and do this? >> I think this is a want versus an >> This is a pretty big eyesore out there in front of the school. >> Take it all out. >> You're going to take it down. >> Take it down and make parking or something. >> PE wants it pretty bad. >> PE does want it and they do use it. And here's that final design if you look at how I mean really it's not tennis anymore. It's one tennis court, >> but our budget's 250. >> Yep. >> I lost connection. >> I just don't want
038to be so short that we start cutting things that we really >> health and safety >> I think there are some things too where Steve >> um had told me that he >> theoretically was they were less than what he did these like like the tennis court thing was part of our project >> and Steve had some other items that were under our >> um that that we were managing were that were coming in less than what he had put on there. I think the asbestous abatement was one of them. >> Um so there's >> some additional savings in some places when you take out the you know from the same pool if you will of projects that we're doing. No, I get what you're saying with the East project. Well, >> based on experience,
039East will come in. >> She might She might have Well, there's a lot of things. >> Seriously, guys, >> we're going to talk about We're gonna talk about >> if you want we to bring that forward. >> Yeah, why don't you bring that forward right now because it sounds like that's a concern. Haven't >> even gone for bid yet. >> Yeah, I don't know if we may have lost uh I may have lost some internet connection here. Um, so where we're at with East right now is that we're at 95% construction document review will be happening next week. Um, so that we're, you know, really close to wrapping everything up is what that means. Uh, we do anticipate looking ahead, seeing the the tendencies of what's happening with bidding. Uh, we're trying to get ahead
040of that and looking what without sacrificing the design, we want to pull out some alternates. So, we're exploring some of those right now. A big one is the metal paneling uh on to cover up the ephus. Maybe we just look at a passion repair on the ephus, maybe paint it so it looks, you know, nice and new. But there's a lot of unknowns with that metal paneling and the current condition of the ephus. Uh we can always so if we pull that out as an alternate, we don't have to accept it. Um and then we can you can always go out and add that on later. we can do some more destructive testing, get the get the contractors in there, really see what's going on, um, and and be able to have a better quote
041with it. If we go in, I think, you know, two feet first for that metal paneling, they're going to throw a ton of money at it. So, because they don't know the full conditions of what's happening, and neither do we until we can really get in there and do destructive testing. Uh, we've always really known that, so it's always been really floating out there. the design for it. Um, but we've always had this backup design as well. Uh, another alternate that we have for the East Elementary is that we have this small like guest parking lot that we have in there that's kind of going to be pulled out as an alternate as well. So, if you want to do that in the future, uh, you can add that in. Um, but really all of
042we're coming up with some more alternates that we can look at to keep us in line and be able to get those critical elements. We need the bathrooms in those classrooms. We got to have that happen. Um, you know, this addition really, you guys need to get that admin area and you need to get that new learning commons. So, making sure that this is a space that can support your community and um making sure we have that building be functional. But we are recognizing uh yeah, the tendency of the bids when we go out for rebid with this. We are going to be having the inverse restrooms, the inverse controls. Um we can bid out the uh the top surface coating as well. The more that you put in that um bid and even if
043there's separate bids all kind of opening at the same time, you just it attracts people up. They start seeing there's there's a lot happening up here. Um, so with that, it's going to help to entice uh contractors to come up here and see them ultimately get somebody up here and we can go do the uh intermediate school and high school work as well. Um, we're looking to do some presolicitation letters. We we do a lot of presolicitation, but we'd like to get this posted to Sigma. Um, we're going to get it out August 26th is the goal. uh it's right at the end of, you know, start of school year. We don't anticipate a ton of people will see it, but we do our best with that. Um similar to what happened with the athletic
044track, we had five people say they told us they were going to bid um and then we can't force their hand. So, what we're doing with East Elementary to prevent that is we're going to keep going with our presolicitation. Um, we're going to have our bids go live September 4th, so right after the holiday. Um, then we're going to do a pre-bid walk on September 11th. That will be required. Uh, so we'll get an idea of who's going to be coming up and if we don't get enough interest at that time, uh, we can always schedule another pre-bid block and do some more solicitation. U, bid opening right now is scheduled for October 2nd. Uh this is a good time to bid for that next year work because they're they've closed up their last jobs.
045You know, we're not quite in the holidays yet. We want to opening up in October is a good time. And with having it be in the beginning of October, if we have to do something like push out and have another pre-bid block because we didn't have enough contractors at that first one, we have that cushion in there. And we are giving them three, four weeks to put in bids, not the minimum, two weeks. so that they have time to look at this. We really want to allow uh time is what they want to, you know, they sharpen their pencils. Uh if you don't give them enough time, they start throwing numbers up there and you get a $4 million bid that comes in. >> And I don't necessarily disagree. I think tennis courts are something
046that we don't have we don't have a tennis team. Let's be honest. We don't have a pickle ball team. Could it be used for PE? Yes, that'd be great. Is it an eyesore? Yes. Um but is it a priority? know uh we do have a track team. Uh we do use that track surface for PE and a lot of other stuff. We have a middle school, high school track team. So, and also that we know that the the base of the track is crumbling and is is on the verge of of disrepair. So, I do think the track is in a different kind of realm than the tennis courts. And I do think we do want to make sure that we have enough money um obviously uh and then some hopefully to do the the
047East Elementary is the is the is the you know the 800 lb gorilla in the room. it's 10.5 million over $22.5 million and that is if it comes in at budget right now with the way that things have been coming in in regards to bid and if it's a little high you know now you're looking at maybe 12 13 14 right who knows but um the the east elementary is the one that we need to make sure that we start um and are very diligent about completing especially with all the heating and air uh air issues that we had most recently this past winter um there's a lot of things there And I think it's, you know, we we all know um we kind of that was the that was the we we wrote this
048bond on the back of the East Elementary, right? That that was going to be it's been neglected for a while and um it it needs attention. You know, I know there's been a lot of talk historically about closing it down. Well, that's not going to happen. We don't I mean, our numbers are looks like projected to go up, not go down. So, um, we need to fix that up and and create a great environment, especially with our new prek kids that are going to be going in there along with kindergarten and first grade. Uh, really turn that into something that we can be proud of. So, we really our next focus after my for my opinion, the next focus after the track is East Elementary. And if we want to, we could throw the tennis
049courts like Becky was saying, throw them back out to rebid in the fall, right, for next year. May maybe maybe the people that want to do the new parking lot would want to do the tennis courts, but um and again the new parking lot is is that's just a a want, not a need. It'd be nice to have. It would be really great actually, but is it going to, you know, stop us from functioning as a school? No. But, um, East Elementary, I mean, I'm I'm 5050 on whether or not the tennis courts we budgeted 250 for it. And I think eventually he did come back down a little bit lesser than 386, right? >> What was the last bid that he >> 338? So, that's still another 80 $90,000 more than we budgeted. >>
050We're not at risk of losing him as a track bidder. >> No, these are completely separate. I talked with him thoroughly to make sure I go. So, he bid at both of these and this Rereath Riley was the sole bidder on both of these, but they're completely separate. >> They could do both of them. They could do none of them. They could do one of them. >> What do you think? >> Can we see the look at them? >> Go back to this. Oh, you want to see the bit? >> Well, I mean, what's the difference? >> Three of them. I mean, be beyond the price that go 386, Becky. >> Uh, go to the the 386. It really comes down to is the base course, the top. I don't Bill, are you still honored?
051Did I lose everybody? >> I think I if I if I if I uh Steve informed me that they the original bid was 6 in of asphalt for some reason, which I think the reason that that was originally put out that way is because we thought that part of it would be a U. We were talking about a univers universal fitness center being a part of it, but because that's not going to be a part of it, it's just going to be transformed back into tennis courts and pickleball courts. Uh I think the the asphalt does it I think maybe 3 in or so. So the the depth was a big one in as far as reducing the original bid to what we have now. That was one >> reason. >> And we did for
052you could see where it says EML. So that was the initial asphalt mix, if you will, and that was for really kind of high traffic, really heavy abuse. And so he's come in with another uh asphalt mix that is suitable for more pedestrians. So you can't you don't want to drive a lot of heavy vehicles on this, but for the most part, you won't be. >> So it's okay. >> So that was the first bid coming down. And then the second is then reducing, you know, Six to three, >> right? >> So, is that the lowest one? 345. >> Well, I don't I thought I heard another number. There could be another one. >> I thought >> Yeah, there was a 338 >> is one that came in at 4:25. >> So, there's a lot
053there were there were emails coming in. >> So, >> there's a lot happening. >> Just a quick question. Not so much. I read through this paper about the ashalt mixes, you know, road versus pedestrian, whatever. Is the life expectancy the same or be the same? >> I am not an expert on those. >> We lost Bill on the call. >> I'm just wondering >> it's just different like for concrete there's different types of there's mortar, there's concrete, there's stuff that needs to be underwater. It's just a different chemical mix. But what is the ashalt we've had on there for 256 years? >> It's probably going to be load related. Something that's for roads versus something that's for a track. You're just not you're not >> wonder are we going to have to redo this whole
054project in 10 years? >> I think it's concrete that's on there right now. >> I'm calling Bill. >> I know I'm talking >> just to see if I can get him. I don't think Bill >> I think we lost him there. >> Yeah, >> we lost you I think on our Zoom. Yeah, me and Fre were wondering what was happening there. >> Yeah. So, we the the board approved the track, but we had some questions about the tennis courts. >> Okay. >> What What was it? What was the questions again? >> The the asphalt mix. >> The asphalt mix. So, the asphalt mix uh you you change the asphalt mix because it doesn't need to be I think the uh from what I heard from Steve was we're not driving cars on it. So it
055doesn't need to be >> um as it doesn't need to be a certain type of mix. Correct. Is that >> Yeah. The the 4L mix um which is what's going on track was specified on the track is it's a it's a higher volume asphalt mix that we put down on like you know state highways and things like that which you definitely would need on a running track or a tennis court. It's uh it's it's overkill and you can get it with much more cost effective options that are still going to perform, you know, just as good as you want. Like the even that being said, this 4L 5 combo I expect is what you're going to find on most county roads. So, it's not like a, you know, less effective mix. It's just it's rated
056for a lower volume of traffic. >> What's on >> in the road world anyway? Do you know what mix is on the tennis courts currently? >> Track >> or track or hither. >> Is it this? >> I I would be willing to guess it's something similar to the 40. >> It's also a thing about it is it's got more it's got smaller stone sizes in it. So, it's got a a smoother finish. >> Okay. >> Any other questions? And I think the last bid uh the what was the LA that you most recently set where was getting confused? I think it was 330 338. >> The one I sent Monday and then the one that I sent today I think was 3:45. >> Okay. Essentially what happened was it's it's the same deduct for the
057different asphalt mix, but I met with Stephen Fleming at the tennis court yesterday and we discovered that there were some things that were missing from the proposal that were supposed to be in there. Um the one big thing was the fencing on the north and south sides of the court. uh you wanted six foot black chain leg fencing just you know to match the east and west side but it it was a little bit shorter in height that wasn't in the proposal at all so that did not get priced and then the layout for the courts were it was missing one completely so that wasn't in there either so after talking with Steve we went through court by court and said okay here's what we And then I I made that sketch based off of
058that. And then I included the the pricing for the the fencing that was missing from the bidding documents. >> What if we I mean just just uh for options? I mean I know the current footprint for the tennis courts I believe are four full tennis courts. Correct? >> Yes. >> I mean is there anything keeping us going down to three? I I just I mean I have a hard time seeing us all of those spaces being used on a Sunday afternoon, right? I maybe maybe could be more affordable if it was a smaller footprint. Maybe just maybe if it was two and what is the middle one? Is that just a pickle ball court? I don't even know what it's all >> Yeah. I mean if we if we because right now I think you
059know our our budget is 250,000 and this is more this is different than the um track. We don't we don't have a pickleball team. Uh we don't have a tennis uh tennis team either. So this is more for PE and recreation. And I I think we feel a little uncomfortable exceeding our budget extensively when we still have I think you're aware of the East Elementary project on the horizon which is going to be uh the the the you know major project in this particular bond. So, I mean, would it would it be a significant I mean, if we cut one of those courts and went from from four to three, >> you're saying remove the existing asphalt and then just pave it back smaller. >> Correct. >> We can definitely look into options that like
060we just started there because that's what Steve had outlined that the school was looking for. >> Yep. >> Um, but we could definitely explore further options on that. But I don't know off the top of my head how much cost would provide, but I can work something out. >> Yeah, if you could take a look at going from four to three, I think that'd be a great uh just to see what what the difference would be. And also, did Steve talk to you about we I think in the original proposal he had you guys removing the fence, but Steve said he thinks he can get our guys, our custodians to remove the fence. This is the red exit there. >> Yeah, I did not include any fence removals in any of those. >> Okay. Okay.
061So, um well, any more questions for Bill? We're going to have a discussion. Um I I'll I'll let you know whether we table this or if it's approved or if it's not approved. But, um I would be interested in the future um if if we don't if we don't take action on this tonight, maybe we can uh take a look at some more options. um in the fall and maybe tie this to some of our other projects going on with East Elementary. >> Yes. >> Yeah. Even if it's not approved for this season or next season either, I can at least get you a budget so you know what you'd be looking at whenever you do want to go forward and do it. >> That would be great. >> Great. You guys have any more
062questions for Bill before I let him >> Can you have Bill get us a number on taking out those two? >> So going down from So So that footprint right there I believe is four quarts. So four tennis courts. >> Three and a half. >> Yeah. So three. So it's right now it's three and a half. >> Take out the She's got the red. >> So just have like the two to the right. You talking about almost half. >> Well, I mean I think you can leave the third one. >> Two tennis courts. >> No, you could leave the third one. >> Okay. Okay. So, I guess what they're asking for is if they could get a price on if you just removed it looks like the the the combo just that middle one right
063there. >> Yeah. Another three. The combo one would still be there. Just removing that one. >> Yeah. The one that seems to be a single by itself in between the >> So, it would be about 28 ft shorter. >> Yeah. About 28 ft shorter. What is What is at the bottom of that, Becky? What does that say? >> New 10 right here. >> Yeah. What's that say? that says 20 by 44 pickle two 20 x 44 pickle ball courts. >> Are you do you have the design in front of you by chance? >> So that's eight pickle ball courts potentially 12. >> Yeah, just one tennis court. >> Yeah, nobody plays tennis. >> It's actually used a decent amount if you go by there in the summer. >> The kid the kids don't use it.
064>> Correct. >> I don't care about >> Okay, Bill. Yeah, if you could give me if you could remove the single pickle ball section and and give me a new estimate on that uh later this week, that'd be great. >> Smaller. >> Yeah, completely. Like I said, we're just trying to fill the space of the existing footprint, right? But >> yeah. Yeah. And like I said, this is probably going to be more for PE and recreational use and maybe even some community use. Well, if we have a combo on the left with four pickle ball courts, one tennis court, if you had another one on the right, which was a combo as well, >> two combo courts, >> just two combo, that cuts a whole in half. I know from the the talking to both
065PE teachers that they they asked for eight courts >> which is half of this >> which is half and then they also asked for like to be there another area like for kids where they could have some >> additional so to me like three courts would be what >> Mr. Schultz and Bur both asked for when I asked them what because they're the ones bringing the >> Yeah, but they're both close to retirement. >> That's true. Is it a true statement that we're just looking at usage for students is primary concern? >> Definitely. >> Yeah, it's PE class and community use. >> So with that in mind, how many usable months do we really have to use this out of nine >> maybe three four months? >> Probably four >> while school's in session. Yeah.
066>> I would any chance you can get to get those kids outside >> is a good thing. >> All right. I'll be in touch, Bill. Okay. Sounds good. >> All right. Thanks. Bye. So you want to table it right? >> You can kick this. Yeah. I mean if you want to see what that is, we can we can have it ready for the board meeting in a week and a half. >> Talk more about if you want to table it and get that see what that cost of a reduced version. >> I think >> I mean I think if we is is the is the goal to get it to around the the budgeted amount of 250 I guess. >> Well I think we should see what it is. Is it 10 grand less or
067is it 50 grand less? Right. >> Be 80 grand. >> Or 80 less. So the target time to get this done would be what? As of right now, >> same >> next spring. >> The tennis court would be easier than I think the track will be. >> I think if we approved it at the next board meeting, that'd probably still be plenty. >> So to your point about the aesthetics of it, is there value in saying, do we want to have see about having Steve remove the fences as soon as possible? Because really that's the eyesore of the whole thing. >> Well, he can start Yeah, he can start on that this summer for sure. There's no reason. I mean, as long as we we're going to re I would want to make sure that
068it's refenced before, you know, at the beginning of school that you know what I'm saying. >> We can talk about that at the next four minutes. Next. >> Okay. So, I need a motion to table the or to approve one of the two of the tennis courts. >> Make a motion to table. Motion made by Travis, supported by Rich. >> Um, Tim Tar. >> No. >> Hey, Chris. >> Did you hear what the motion was? >> Yes. Yes. >> Yes or no? >> Yes. Okay. Thank you, Rich Pean. Motion table. >> Motion to table. Correct. >> Kick the kid down the road. >> All right. Matt Ler. >> Yes. >> Travis Neville. >> Yes. >> Julie Loila. >> Yes. >> Okay. >> The next thing on our agenda is public comment. Would anyone like to
069speak? Do you have a >> Hi. I apologize, Joey. I was not >> Okay, that's right. Without someone may or may not get back with you, so just >> we have my number. I do. >> All right. Uh, Maryanne Writings, I was not planning on speaking this evening, but after listening to the conversation, I just wanted to say, I believe was Bill from Reef and Riley, if that's the company that you were speaking with. And I just wanted to caution the board that if you are rewriting the specs of what you're looking for in a project, that that's something the board should be deciding on and then placing out to bid instead of asking a company to write an estimate for you. I don't know. But you can, and maybe you can, and maybe I'm
070wrong. I just wanted to caution that if you're, it sounds like you wrote what you wanted for tennis courts and pickle ball courts, put it out to bid, they were the only one to respond, and now you're asking them for new bids or new estimation. So, I just wanted to say to be wise in doing that. >> Anybody else? >> Hey, Seeing no other, I need a motion to adjurnn. >> I make a motion to adjurnn. >> All those in favor? >> I I [Applause] >> All right, we'll take a short break and then those are stick around for the athletic committee meeting. We'll start