001We're going to call the meeting to order. Please stand for the pledge. I pledge algiance to the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all. We need a roll call. Member Steel here. Member Lion Well here. Member Frederick here. Member Bill here. Member Hullbrook here. Member Dean here. Member Lake here. Thank you very much. Next we have a a building program highlights Lakeland Elementary. Where did she go? She's probably the gym. She's just She snuck out. Oh, there she is. She coming back. Oh, we're in the gym. Okay. Oh, we have to go over the Yeah, that's why I was running in to log into my computer. All right. Oh, that's wow. I am Sarah Becker, the proud
002principal of these wonderful students. And we have three pieces to share. The first is the most important piece because our students are going to tell you all about what they're learning in how to be leaders and I'm super super proud of them. All right, here we go. Mr. Gel, take it away. Good evening. I am Ambassador Abdullah, the K kids club president. I am in Mr. I I am in Mrs. Murphy's fifth grade class. K kids is a student leadership club that focuses on service leadership. This club is the first of its kind at Highland Elementary. We started in January of this year. So far, we have been able to raise money for our school's positive behavior reward store. to the sale of friendship crowns. We also have started a recycling program in our school
003to recycle the paper from our classroom every Friday morning. Our latest project is a K kids store where we sell school supplies every Thursday. We the funds raised from the sales of these school supplies will help fund our club and to purchase more items for our positive behavior store. We current we are currently in the middle of a hanging flower basket fundraiser to support the school activity fund for field trips and schoolwide rewards. If you would like more information about how you can get a hand basket, please see Mrs. Ned. I would like to introduce the cadence club officers. Vice President Adami, secretary Bethany Nikki, Treasurer Charlotte Simmons. Now you will hear from some of the other members as to why they love being a Kus club member. My name is Adam. My experience in
004Kus this year has been really good because we are all working as a team and coming up with Gri as K kids made me a better and happier kid. I think that K kids club was a great choice for me to do because I worked on my worked my way up to be the vice president which made me proud and to be a leader of a kids club. My name is Zachariah and this is what I think about K kids club. It is a pretty brilliant, awesome and interesting club. It has taught me about the five Ps which are prior planning, precise and stuff about Miss. It also taught me leadership skills, kindness and respect to other people. It was a great idea to make this club. Hello, my name is Aubrey Pauls. I learned
005that we are recycling because it is really good for the environment. I like the recycling too. Hello, I am Nora. I like how we are helping school by raising money for rewards and friendships. I have learned to be confident and plan. Hi, my name is Nihal. Through my involvement with Kits Club, I am learning how to demonstrate leadership by assuming my community and working as a part of me. Kits provides opportunities for me to organize events, make important decisions and guide others with kindness and resp and responsibility. Being a leader means taking action to improve the world around me and Kiss Club is helping me develop the skills and confidence to do that. They do. Hi, I am Charlie Simons. I like this club because everyone gets to do something fun. I love being treasurer
006in this club. I'm so happy to I can be part of this. As treasurer, I have planned how to carefully count money deposit and imperence and doublech checkcking my mouth. I've also learned I should never count on alone and to keep the bills facing the same direction. I have been learning how to use Google sheets to keep track of my finals. I am a good at this job standard. I'm Emerson Wright. What I like about this club is the fact that I get to help my school, my community become a better place. I also like that we get to help our peers learn more about the club and how to help and learn about the community. I am Ricky. In Kades, we have learned the importance of a firm pantry and how to do it
007correctly. We also do things like serving cake at the cake at the Kanis 90ear celebration. As Zachariah has shared about a minute ago, we have also learned about the five Ps. The five Ps are important to our club to be successful. Our advisors are teaching us so much more than just the importance of being a helpful student, but how did you be a true true leader? I also want to take this opportunity to thank the Hawaiian Club of Full Water for sponsoring this club and leading us. Kids can make a difference. Just watch us. Thank you. [Applause] All right. I just want to thank Mrs. Henry and Mrs. Mediki. They are leading this wonderful group and help them prepare for tonight. And so I'd like to give them both give them a hand. [Applause] Okay,
008I think this group is done. Thank you. You did a great job. A wonderful job. Thank you so much. Thank you for bringing them. This is great experience. And most of them wrote what they said themselves. So that's great, too. Writing the whole speech is another great experience. Next up, we have our STEM presentation. Rachel Ward is going to guide you in into a little snapshot of what we do every day. Thank you. Um, so I'm Rachel Ward. I teach STEM deciding for fifth grade, but this is just a quick overview of what we're doing here at Lakeland. Um, you can go ahead and get us started. So those of you that are not sure what STEM is, STEM is science, technology, engineering, and mathematics. Instead, we focus on expanding our creative problem solving skills
009by fostering grit and cultivating a growth mindset. We set achievable goals and minimalize setbacks and discomfort as part of the learning process. It's essential for students to experience challenges and failed attempts, working through them to build true confidence and resilience. So, part of our STEM process is that frustration. Frustration happens but STEM is a safe place to fail. So when students fail it actually um builds character and helps them develop bridge which is a mental toughness and courage at least perseverance. This is our engineering design process and we use this every day no matter what we're doing. So we are um set with a problem. We divide the problem ask questions and then we start generating our ideas. How do we solve the problem? Make the plan to um solve the problem and then we
010create. It might be code, it might be building something and then we go on to testing our build. This is where the failure happens and it's just a natural part of STEM. So we make improvements and changes when things don't work and then we go back and test again. So the test and improve is almost a loop we kind of get stuck in. when we are complete then we can share our results which today we did robots and there was a lot of success and a lot of sharing with that. Um this is one of our coding robots. They're scar indie robots and this was purchased through a grant through our um community foundation. Um so we are very thankful for that. But I gave them a challenge and then they have to use these
011coding squares. Each color is coded to do a specific thing. So when the Indie robot, which is right up here, as soon as he hits a color, he will react based on the color that he gets on. Um, go next. These are our dash robots. And we do have one that we can demonstrate today. Um, if you want to come up and demonstrate that for us. So the Dash robot has I'll let you put that on the floor. You can show that or you can just run the code. Um, while she's getting that running, the dash robots have a gripper. They have actual markers so they can draw. It has sketch kit for them if you want. And then we also have girls if you want to get your yours ready too. We have our
012Lego robotics kits also that are new for us this year. in 30 minutes they have to go to solve the problem, complete the build and do all of the coding within 30 minutes. So all of the all of these are projects that students have completed. Um I've asked them to do a little coding on a couple of them so you can see how the robotics works to get anything done in 3 minutes is almost a miracle. So are you ever ready? Okay, you want to press play on your code. Where is he? Yeah, you got the nice arm. So, our Nash robots have the capability to do all kinds of moment of movement. They also have dances built in. So, you can hold them to different dances. You have dance parties. Like I said, today
013we have a basketball tournament with them with our launchers. Hopefully, this will work. There's blind. I don't think it's on there, right? Bethany, you hold this. Take it away. Sure. Add something really quick. This I always have to remember which way it goes. Doesn't work. Okay. You're not supposed to do it. Oh, Jenny, why don't you just play it and we'll just cuz I don't think the launcher set up right. Go ahead and click play. You don't have to click play. She's making it smile. She wants a happy robot. Okay. I don't know if you want. Oh, I guess. Thank you. So, that's our much much more than that. And now we have this couple. You guys just want to show Do you know which one this is? What's the name of your building? So,
014we have the pinball machine. It's a working pinball machine. So, you can play the pinball machine. This one's like a motor car or something. So it goes back and forth and it's part of our happy travel unit. So this one goes back and forth. The pinball machine works and the volunteers over here. The swing. So our swing. You want to push play? Oh. And they all we have like a little world that's um fun to see. All of them are um have working parts. I'm going to go through some of this pretty quickly because I know I don't have much time. Um, we have micro grids. Our micro bits can be programmed. The LED lights, they have light, sound, and they also go into these robots so you can program them for movement. We have
015used our matey kits to create game controllers. So, they can play Tetris or we play Super Mario Brothers. They use the Play-Doh to create their own buttons and then they have to actually create the game board. We have our dueler pens which we've used for 3D challenges and then our newest addition to the STEM room which has been huge success. Um we've been using Tinkercad to do 3D prints. So I give them parameters. I tell them the size of the objects they can make the thickness and they have to stay within that. And I give them the fractions the size of fractions they have to convert it to decimals and then build the integer cap. All of these designs they got created um and they're within the parameters of the build. So um our 3D
016printer was purchased from good rest. So we're very thankful for all of our generous donors. A lot of our filament was purchased with booster money. So we are very thankful. You go through all the I kind of went through a little fast but I know we're short on time. Oh, and those are our fuel lists. Qlets don't have any, but we check them out from Reny. And they have sens block. So once you connect them all together, um like you can see in the far picture, he puts his hand. If you put your hand over the sense, it will turn around, they all communicate with each other. So just lots of coding opportunities. We go through the there's our 3D printing examples. We have some out if anybody wanted to take a look at them.
017These are all the different and I may have missed some, but these are different coding opportunities that kids have while they're in STEM. So, lots of different a variety of different ways to practice their coding skills. Um, thank you to those that have donated resources or funds to purchase resources. So, and thank you for coming to code. They had to do they had to refresh their code. Yes. So, then they could have done that too. So, thank you ladies so much for coming and refreshing. Thank you Rachel for your presentation. Fantastic. All right, we have a little now we're going to jump a little bit into more formal academics. I'm just going to do a really brief brief presentation. Um, actually Bren and Amber are going to do a brief presentation about what is what
018the intervention is starting to look like at Lakeland and why. Hi, I'm April. I am a reading andist at Lakeland. I have been in this position for 14 years. Um, and this year I had the opportunity to take a week long training addressing. So, with our incredible fourth grade staff, they agreed to give a an assessment, a screener to all of our fourth graders. We gave the screener and we found some interesting information from that and that led us to some new findings. um this year that we're very excited about and we recognize we have a lot of room to grow, but um we're excited what the future holds. So, what you see up here is a triangle. This triangle shows a model of the MTSS or RTI where most of our students should be
019in the green that 80%. Um that's uh like a great level expectation. Your students are meeting 80%. The 15% is the tier 2 which is your intervention where they might come to Mr. Coats or myself um and receive some intervention and the hope is that that intervention provides them with what they need to fill those gaps to then you know meet them um to push them back into the classroom to to um make them grade level students. And our tier three is our 5% which is often our special ed qualification students. So this is what the MTSS model should look like. Um, and we kind of found this year this isn't what our reading looked like. So we are trying to flip that triangle because it was kind of upside down for us. So uh,
020Mr. Joseph is going to see this. So what we did with our letter screener was we gave them our fourth grade students, all of our fourth grade students and all in both pods, which is seven fourth grade classrooms. We gave them an advanced screener that tested their ability for phonics and phic awareness understanding from kindergarten, first, second, and into third grade skills. And what we saw from that was that only 29% of our fourth grade students were proficient in phonics skills in the winter. Um 23% were partially proficient and 48% were not proficient in in phonics based skills. We spend and I I commend our fourth grade teachers because they spend a lot of time during our focus time basically being extra interventionist and working on these phonics skills based off of their output that
021you'll see in just a minute when we break it down by skill where you'll see an example of the word the skill itself and the percentage of proficiency at each skill. We took eight weeks, eight weeks, half an hour a day, seven fourth grade teachers, two interventionists, and our teacher as well as was doing it um during that time. And in 8 weeks, we went from 29% efficiency to 37% efficiency, which you may say that's only an 8% increase, but that's 1% every week, and that's not a lot of time to get that much output. And so, as you can see, our non-proficient students went, we went down 9%, which in 8 weeks is a giant amount of growth. Um, so I'm very excited about this. Uh, I know Mr. Dancer has said this a
022lot of times that it's okay to be where you are. It's not okay to stay there. We recognize that we have a gap in our in our students. We're trying to find a way to fill that gap and through our phonics awareness and through our letter screener we found a giant gap and we are now trying to fill those gaps with the hacker with you with new resources that have been purchased for us that you guys have purchased for us for our teachers to use and it's showing a massive amount of growth already. Great. Y. All right. So, what we have next is what the letter screener flows like. So, um you're going to see how it breaks down in the different areas. So, this is we accumulated a lot of gas. Okay. So, this
023is what we want you to see. Um the tops of the graph is our winter data. This assessment was given in January and um it starts with the kindergarten. So if you look all the way to the left, the short vowel, an example was the word cap and what we were looking for was the correct a sound. Um we see that most of our students were proficient in that, right? 84%. And then the next one is a K1 level blend where that NTE is the is the focus area. That's an example of one of the words used on the assessment. 68% of students um were proficient in that. And then you see diagraphs and triraphs, words like chip, right? That chuck sound. Um we are much less proficient in math. 13%. Whereas 59% of our
024students were absolutely not proficient and some were close, right? 28%. Long vowels like the magic e broke with the signing e um only 34%. And other vowels like curved, the ur sound, complex consonants, inflectional endings which would be d or ing endings. So you can kind of see how that goes. And at the top you'll see the grade level equivalent. So it begins at kindergarten derivational suffixes and root or base words would be a third, fourth or fifth grade scale. So you can kind of see where we started. That was our like I said mid January assessment. We gave the assessment again approximately 2 weeks ago um to all four graders. Um, and you can see our improvement. Uh, just not great. Right. Not great to look at with this. So, um, yeah, it's like
025it's hard to see. Well, yeah, you can just look at the the red portion, which would be the non-proficient portion. So, um, we had 5% not proficient opposed to, you know, 4%. So that one didn't change much at all. We went from 15 to 16%. And then this is where the improvement shows, which is where we really needed it to, right? 59% in the winter, 45% now we've made up 11% of those students or more than 11% 14% I'm sorry. Um 31% down to 21% 57 to 49. Kind of see where we gained in those areas. you're going to notice it does kind of stop like um third the third grade skills. We didn't make much change, but we didn't get to the point that we could work on those skills with our students in
026that 2-month time period. So our goal for next year is to start off the school year with this and to you know meet the kids where they are to try and fill those gaps in the phonics areas that they need and um continue to work forward trying to improve our reading. Any questions? Any questions? Great. It's a lot of information. All right. Thank you. I want to thank my team for helping me put this together and showcasing our students are shining and so is our staff. It is where the sun shines brighter. Thank you. [Applause] Uh is there anybody that wishes to address the school board? I don't have any. uh slips here. So, next we have the approval of the minutes from March 17, 2025. Is there a motion? Any discussion? All in favor?
027I opposed. Motion passes. Did we get our uh minutes from the close session? Oh, shoot. They're in my folder. That's all right. Okay. I can give them to you real quick. Okay. Okay. Sorry guys. It's okay. Agenda additions and deletions. There are several. There are several. So, you received a packet earlier today. Um, and you should have a printed packet in front of you of the amendments for tonight's agenda. Number one on the consent agenda under personnel recommendations, we look to add the administrative recommendation to employ Miraka Navves Solless for the high school math teacher position effective the 2526 school year pending teacher certification and background check. Action item two amended recommendation to extend administrator contracts should read amended to reflect a one-year extension of the current two-year contracts. Action item 16 amended first reading
028of revised and new policies amended to include the recommendation to resend policy 2264 non-discrimination on the basis of sex and education programs or activities. Uh additional action item 17 request to adopt the 2526 school year calendar. And number five, additional action item number 18, request to consider recommendation to renew the food service management company contract with Charwells. Very much any communication? None. Personnel recommendations. There are quite a few of those as well. Uh personnel recommendations relative to certified staff. um requesting that the board of education accept with regret after serving Cold Water Community Schools for three years the retirement resignation of Denise Parcell effective June 1. The board of education approved the administrative recommendation to employ the following individuals for Max Larson Elementary summer school program. Eabriel lead teacher Denise Sawyer, Alexis Delesisandro, Katie Freehhouse,
029Hannibal Hannah Habel, Suzanne Gonzalez, Andrew Estherline as teachers, Lyall Armstrong, Renee Loki, Carrie Friend, Aisha Abdullah, Sana Alaside, and Joan French as pair professionals. and the board of education approved the administrative recommendation to employ the following individuals for Jefferson Elementary summer school program. Lindseay Dixon, lead teacher, Lorie Stout, Sandy Reichart, Karen Bes, John Halp, Jill Avery, Pam Hamilton, Susan Mueller, Courtney Gallop as teachers. Ashlin Schwarz, Katherine Stilson, Renee Connor, Abby Mankey, Michelle Fondrin, Leslie Welker, Don Supanowski, Kelly Redmond as subteer, Kayla Slusher, uh, pending completion of college coursework and background check. Khija Aljabi, Huda Muhammad, Sarah Porter, and Jenna Thomas, all as pair professional or secretary. The board of education approved the administrative recommendation to employ Ryan Sheets for the math teacher position for the high school summer school program. The board of education approved
030the administration re administrative recommendation to employ Kelly Butcher for the full-time English teaching position at Cold Water High School effective the 2526 school year pending background check. The board of education approved the administrative recommendation to employ America and the Eva Solless for the math teaching position at Cold Water High School effective the 2526 school year pending teacher certification and background check. Relative to support staff recommendations. The board of education accepts with regret the resignation of Alicia Wendorf from the part-time supervisor position at Lakeland Elementary effective May 30th, 2025. The board of education accept with regret the resignation of Latifah Cartit from the part-time bus monitor position Cold Water Community Schools effective April 23, 2025. The board of education approved the administrative recommendation to employ James Dostel II for the bus driver position for Coldwater Community
031Schools effective immediately upon board approval. The board of education approved the administrative recommendation to employ Jason Reynolds for the part-time subbus driver position for cold water community schools effective immediately upon board approval and relative to extra duty staff recommendations Amy Pool for the position of Lake Middle School track and field coach. Thank you. Next we have the approval of the amount March accounts for payment and the financial statements via member Frederick. Be it resolved that the following accounts for March be approved for payment as follows. General fund account in the amount of 2,422,382. special revenue accounts in the amount of $29,800 $85.91 and be a resolve that the general fund financial statement be approved as presented. Thank you. Uh next we have the acceptance and approval of gifts presented by member steel. Recently, the administration
032was made aware that the following individuals listed below have received monetary funds from the good, better, best grant through the Eevee Klein Youth and Family Center. Recognition and approval for the acceptance of the generous monetary gifts are being sought. Karen Kiss, Coldwater High School, for $500. Becky Simons, Cold Water High School, $500. Amy Billings, Max Larson Elementary, for $500. And Janette Jones, Max Larson Elementary for $250. The gracious and continued support of the donor listed above is sincerely appreciated. We ask that the board accept the gifts noted and acknowledge the donor's generosity. Be it resolved that the board of education gratefully accepts the gifts as presented and be it further resolved that a letter of appreciation on behalf of the board be sent to the donor indicated above for their worthwhile and generous gifts. Thank
033you member Steel. That is the consent agenda. Is there a motion to approve? So move support. Any discussion? What's a subteer? A substitute teacher teacher. Is that what it is? In case one of these other teachers can't make it. Yeah. Yep. Okay. Uh all in favor? I opposed. Motion passes. Next we have building reports. Uh is there anything uh the principles would like to add to their reports? Where are they? Yeah, they are. Some hiding in the back. Okay. Uh, director of curriculum report. Anything to add to your report? I'd just like to congratulate Jefferson Elementary and principal Toby Rearen. They were the first school certified in level one with Marzano uh for safe, supportive and collaborative environment which is best practice uh around eight leading indicators. So congratulations to Toby and her team. [Applause]
034Nothing else to add to your report now. Student reading is way up. You just We're working on it. You just saw a presentation. We're working on it. There's progress. That's cool. Uh board committee reports. We had a policy [Music] committee which dealt with bylaws and policies primarily focusing on public hearings for all of those events. The next was field and other district sponsored trips which uh encompassed field trips uh co-curricular trips, overnight trips and district sponsored trips. Uh board approval was uh eliminated for most of those trips except for international travel. Then there was epinephrine uh making the uh district and the uh people that would be in administering epinephrine uh immune from liability. The next was on [Music] medications, use and administration of medications within school system. And then the next policies were student
035health, well-being and suicide prevention, personal files, food services, wellness, transportation. Uh, and the last was the 2264 sexual education thing. Yeah, the title N. Yeah, that was for the policy committee. And then we had a finance committee that we reviewed the budget uh modification that will be presented earlier this evening. Uh Michelle Roby gave us a nice update. Uh we went over staffing wants and needs. Uh the multi-ingual teacher, a dean of students, and a full-time multilingual director. and the future of uh great start readiness program athletics and parking lots. Anything to add to those? No sir. We're a superintendent report. Okay. to you can look up your stuff for it. So earlier this evening, I passed out to the board um my superintendent report a lot of a lot of things to celebrate. Um
036this month the parent advisory committee of Branch County announced the winners of the 2324 make a difference awards. Actually it's 2425 make a difference awards honoring individuals who have made significant contributions in the lives of children with disabilities in our community. And we had uh some staff members that we are very proud of including uh special education teacher of the year Emily Pritchard at Max Larson, general education teacher of the year Katie Frios at Max Larson, administrator of the year Toby Rearen at Jefferson Elementary, and extra extracurricular inclusion person of the year, our basketball coach, Aaron Buckley. Um aquatic center notes. I'll uh continue. I'll start. This is the first month that I'll include aquatic center updates in my notes. Uh in March, we saw an increase of 720 patrons using the facility from March
037of 2024. In April to this date, we've seen an increase of 258 patrons in the first 20 days. We have expanded water fitness classes to offer them 6 days a week. And this month alone, we've increased our membership by 15 contracts. Um and then recognition. I'm not going to read through all of these names unless you'd like me to, but um two things. Special thanks to the Evirro Clean custodian, Angela Frell, uh for the quick response regarding the electrical panel at Jefferson Elementary. If she had not called 911, um we are told bad things could have happened and Jefferson might still not be open to this day. So, uh we owe her a ton of things. um and as much as we can provide for her. And uh the Branch Area Career Center welding students
038helped to fabricate a metal tree as a sculpture for the Four Corners Park in town. And it was installed this week uh this past week. Um and they have um a dedication ceremony this coming Wednesday. But there were many students across the county that were involved in it. But we had, I believe, 15 of our own students who were involved in this project to to put that tree together and and weld every leaf branch and and trunk to have that as a permanent fixture in downtown Cold Water. So, and there's a picture on the back of it if you haven't seen it yet on the back of my report. So, any questions? Okay. Thank you. Thank you very much. Any discussion items? Well, this thing does not appear. [Music] Well, we have the recommendation to
039uh amend and approve the 2024 2025 budgets. Is there a motion? Support. Any discussion? Roll call vote. Member Hullbrook. Yes. Member Steel, yes. Member Dean, yes. Member Bilsboro, yes. Member Lion Walt, yes. Member Frederick, yes. Member Lake, yes. Motion passes. Next, we have the recommendation to extend the administrator's contract uh for the building administrators and the athletic director and the curriculum director. Does he have any? He does [Music] resolve the board of education approves a two-year one-year contract extensions as presented below with tenure in position. Miss Jill Hardaway, Miss Toby Rearen, Miss Sarah Newbecker, Mr. Jacob Kumar, Ms. Katie Fleming, Dr. Steven Hope, Mr. Brian Sher, Mr. Todd Farmer, and Mr. Gary Dancer. Is there a motion? Some move support. Any discussion? Roll call vote. Member Lion Welch. Yes. Member Frederick. Yes. Member Billsboro. Yes.
040Member Hullbrook. Yes. Member Steel. Yes. Member Dean. Yes. Member Lake. Yes. Motion passes. Next we have the uh recommendation to extend the superintendent employment contract. Be resolved. The board of education approves to extend the superintendent employment contract for Paul Flynn beginning January July 1st, 2025 through June 30th, 2028 as presented. Is there a motion? So moved. Support. Any discussion? Roll call vote. Member Frederick. Yes. Member Billsboro. Yes. Member Dean. Yes. Member Hullbrook. Yes. Member Lion Welch? Yes. Member Steel? Yes. Member Lake? Yes. Motion passes. Next, we have the recommendation to approve the athletic overnight stay for CCS qualifying athletes to compete in the track and field state finals. Be resolved that the board of education approve an overnight stay for all CCS qualifying athletes on May 30th, 2025 to compete in the state finals for
041the track and field on Saturday, March 31st, 2025 as presented. Is there a motion? So move support. Any discussion? Do we know how many students that is yet? Not yet. Um, we want to make sure that we have in time because state finals is the final week of May this year and it would be really crunching it if we waited until the May meeting for board approval. But no, um, regionals are miday, couple of weeks before state finals, either the 15th or 16th. Oh, and this is something that won't come to the board again, right? Correct. Under the new policy, right? Yeah. Because of should be coming tonight. Yeah. Because we passed the other one. We've only gone through the first reading. Oh, it's time for me to res resign or retire or something. You're
042good. All in favor? Opposed? Motion passes. Next, we have the request to approve a new 2025 2026 elective course for sixth grade students. Lake Middle School principal Jacob Kumar is requesting board approval of an additional elective for sixth graders for the 202526. The new elective is titled STEM Foundations Building and Exploring. Be it resolved that the board of education approves the adoption of the 2025 2026 6th grade elective course STEM foundations building and exploring as submitted. Is there a motion? So move support. Any discussion? All in favor? Opposed? Motion passes. Next we have the recommendation to approve the quote from windscreen factory for new back stop pads for the CCS softball complex. The current back stop pads are cracked and very worn and need to be replaced. Be resolved. The board of education approved a
043quote from windscreen factory in the amount of $5,390 for a new back stop pads for softball complex as presented. Is there a motion? So move support. Any discussion? I I'd like to add a little bit of information because I was confused on this. Um the pads will go over the con uh over plywood and they'll be removed after every season and stored inside to protect them from outside. And the reason that you only got one quote uh for these is because it's very difficult to find companies that do this. But also um our baseball coach uh Spangler has used this uh company for uh similar items for the baseball diamond and highly recommended them to athletic director Thank you. All in favor? I opposed. Motion passes. Next, we have the request to approve the invoice
044from Byum and Fisk Communications. Administration is requesting formal board approval of the invoice of Byum and Fisk Communications in the amount of $6,250 for consulting and communication services regarding the district personnel matter. This was the Uh uh the communication strategy was the Yeah, but the the hard wire from No. here to the No. Oh, that's not this. No, this is the This was uh in regard to the teacher that was Oh, that Oh, yeah. Okay. Yeah. Be resolved. The board of education approves the invoice from Byron Fist Communications in the amount of $6,250 for consulting and communication services regarding a district personnel matter is presented. Is there a motion? So moved support. Any discussion? Yes. Is this a retainer or is this for just that incident? It's just for that incident services provided. Okay. We
045don't have any ongoing retainer with the company. Correct. All in favor? I opposed. Motion passes. Next, we have the request recommendation to approve a quote from City Glass for new doors at the Lincoln Building. Administration is requesting the approval of a quote from City Glass in the amount of $6,800 for new aluminum doors for door double A. Where is door double A? I was going to ask that. I think it said front door. There's two of them. Yeah, the doors are let for safety purposes around the building starting Yeah, starting with A. Um, but I I'm not exactly sure which part of the building that is. Buzz isn't here to tell me. It's a boiler room. It's the boiler room. Boiler room door. Okay. Be it resolved that the board of education approved a quote
046from City Glass in the amount of $6,800 for new aluminum doors for door at Lincoln building to be paid for with funds from the district's sinking fund as presented. Is there a motion? I move support. Any discussion? Yes. It's well needed. It's been needed in that building for a long time. So, thank you. That door specifically. All in favor? I opposed. Motion passes. Uh, next we have the recommendation to approve the quotes from floor care concepts from the restoration recoting of the gymnasium floors. They are working on the high school main gym floor. the high school main gym floor, the middle school gym floor, and the Lakeland school gym floor. Be it resolved that the board of education approved the four quotes from floor care concepts for the following amounts as presented. The high school
047main gym, clean floor, restore gloss using a burnishing process, $2,710.92. Prepare and apply gym finish and final floor finish $12,4844. The middle school gym, prepare and apply two coats of gym finish and final floor finish, $7,50. The Lakeland school gym, prepare and apply two coats of gym finish and final floor finish at $5,97416. Is there a motion? So moved. Any discussion? Yes. Is the high school main gym prepare and apply gym finish and final floor finish what we lovingly refer to as the old gym? No. No, I think just the main gym. Two things have been they're cleaning the floor, restore the gloss using a verticing process and then prepare and apply the gym finish right in the final floor. So, correct me if I'm wrong. I believe the the burnishing is in the summer.
048And that'll be done at the end of May. At the end of so going into summer to reduce and then the the applying the new uh finish the the more expensive process is what we do each year Christmas time. Okay. So you get it ready for fall sports, you know, camps and fall sports and then you get it ready in the winter because the new stuff that gets put on it's it helps the shoes stick a lot better when they're playing basketball. don't necessarily want the that to stick when they're playing volleyball because then it scrapes them up and Right. So that's why we moved it a couple years ago to doing that time. Thank you. Uh all in favor? Opposed? Motion passes. Next we have request to approve the Lakeland school field trip. Lakeland
049Elementary principal Sarah Newbecker is requesting board approval of the field trip to the Fort Wayne Zoo for the fifth grade students pending the award of funding from a special zoo grant so students may attend for free. School buses will be scheduled to transport students. Uh they will broken up into two separate dates. the May 15th and the 23rd of May be resolved. The board of education approves the request for field trip to Fort Wayne Zoo as presented. Is there a motion? So move. Support. Any discussion? Is this the one that has little cars that goes through the zoo and and you can see the giraffes and all that? Is this Frocky Park? Yes. It's probably children zoo. They're all not yet. I was asking the wrong people. Okay. I forgot. Did we get a a
050motion and a Okay. All in favor? Opposed? Motion passes. Next, we have the request to approve the invoice from the turnkey network solutions for engineering work for the fiber run project. Uh, be it resolved that the board of education approves the invoice for the turnkey network solutions for $5,499.50 for the field and CAD engineering and permitting labor and fees for proposed build from the high school to the central office as presented. Is there a motion? So moved. Can you address this a little? Is there a second? I'll second. Excuse me. Yeah. So, this was um going back to our uh conversation in the fall where we were the the original plan was to run new f or fiber uh internet from the high school to Jefferson and then from Jefferson to or the or from
051the high school to central office. Um after the project got started, there were uh numerous unforeseen circumstances such as rightaways, um easements, different types of um permissions that we'd have to get whether it was continuing on the the telephone poles or or the uh underground which would need a special easement from the railroad just to go to the central office. the small staff at central office um and and the age of the building and the hope someday to sell that building um we decided that fiber wasn't necessary to run out there. So we canled that part of the project which was going to cost an additional uh minimum $15,000 to the district. After we did that, we were notified that work that had previously been done in preparation for this was still um our responsibility
052and that is the charge here for the the work that they had done in the planning and permitting um before we cancelled that part of the project. Thank you. You're welcome. All in favor? Opposed? Motion passes. Next we added the recommendation to purchase one new school bus. Yeah. 12. You missed the switches. You missed the one for computer switches from intercom. So it should be before that 12. Right. You wanted all the quotes. Just go through all Yeah, go through all the right. Maybe next time. Next time maybe I won't want all the quotes. Uh we have the request to approve the bid from Inom Technical Services for CCS network switch equipment. We have bids from Delta Network Services 173,000. Intercom technical 200,000. Vector Technical Group 248,000, Axiom 172,000, and WZC networking 221,000. The board
053of via it resolved the board of education approves the bid from intercom technical services for network switch equipment in the amount of $200,90 as presented. Is there a motion? Support. You want to explain how we have to choose this one? Well, um yeah, we went through a bid process, but um and met with four different companies. We got four different bids. Five different five different bids. Um and um we worked in coordination with CISD, which we hire all of our computer technology services through. But um I think it's important to note that given the -ate funding on eligible eligible category 1 items, the actual cost of this $200,000 project to Cold Water Community Schools is $30,13.50 or 15% of the total cost. Do we pay the 200,000 upfront and reimburse for that or through the
054bear program? They will claim their portion of the project. Gotcha. And this was the only quote that addressed everything we needed to address. Is that right? Correct. As I understand it, it comes the differences comes down to the quality of the the parts that we're getting. Um, should this not be a We can roll. We can do a roll call on anything you want. Let's do a roll call. Okay. Um, member Steel, yes. Member Lion Welch, yes. Member Frederick, yes. Member Vilsboro, yes. Member Hullbrook, yes. Member Dean, yes. Member Lake, yes. Motion passes. Next, we have the recommendation to purchase one new school bus. We had uh three quotes or so somewhere in here. So, be resolved. Board of Education approves a purchase of a 77 passenger general education bus in the amount of $146,393
055from Midwest Transit as presented. Is there a motion? So move. Any discussion? How do we have to pick Midwest? So, we go through we go through a bidding process um and through the state and um Midwest was one of three was one of three. Um and this was the the best proposal for our needs. Okay. Does it come with a driver? I wish I wish. Is it diesel? Yeah, this one is diesel. Yes. And it's a one in one out kind of thing. Yeah. This is replacing that 200 2012. Yeah. 200 something,000 miles. You know, if our uh garage is is anxious about having some gas and some diesel and No, I think they're more anxious if we move to electric. Yeah. So, I think right now they're comfortable with either gas or diesel. Okay.
056Are we comfortable with gas or diesel? Okay. Roll call vote. Member Billsboro. Yes. Member Dean. Yes. Member Steel. Yes. Member Frederick. Yes. Member Hullbrook. Yes. Member Lang Welch. Yes. Member Lake. Yes. Motion passes. Next we have the to approve the quote from Ryel for new football helmets and a smart helmet technology. Athletic Director Todd Farmer would have supported that Superintendent Flynn is requesting board approval for the quote from Ryel in the amount of 6,4345 for six new football helmets, six speed flex helmets, and one subscription for Insight Analytics smart helmet technology. Pet the board of education uh approved a quote from Ryel in the amount of $6,4345 with records and report impact data to be paid for from the funds in the 2025 2026 budget as presented. Is there a motion? So move support. Can
057you explain the smart helmet technology? I was going to ask. Yeah, it's it's um sensors are in the helmet. So if it takes a a heftier hit or a stronger hit that it sends a signal to a device on the sideline to give trainers and coaches an indication that they may want to pull that kid and and look uh go through concussion protocol and that type of thing. Does it pull other data that they can use just to track just in general or that I'm not sure of. I just know that it's it's really focused on the the safety protocols and the concussion protocols. Do we have uh policies in place of steps to take if that does go off or procedures in general? Every every coach to coach in the state of Michigan has
058to go through cons uh concussion protocol training um as well as first aid training um CPR, those type of things. But concussion protocol is definitely part of it. And um our trainers or ambulance staff would also be be there to do that. But um yeah, now um I don't know if all schools do it, but most schools will um create baseline data with kids at the beginning of the season and then have comparable data if if necessary to check again. So if a parent came up to us, you know, a day after the game or something and said, "I think my kid got a concussion during his game." Is there data to pull from with that? There there might be. This is the first time that we we'd ever been able to use it. You
059have six. How does that work? Are we are we are we working to get most is there a plan to transition to all of these helmets? How do we pick the six kids that wear the helmets? The what we would do for those six kids are the ones that are probably going to be most impacted. Running backs, quarterback, th those kids. And then yes, we would like to transition to that. I mean, with the cost of the helmets, we couldn't move all in by one time. We also have to look too is because we get our helmets reconditioned every year. Sometimes they come back rejected, some are older. Um, and so we just have to buy more at certain times. Sure. Cool. Does the quarterback have a earpiece in there so you can No, we
060don't have that technology. So, this would recommend this would indicate there's a concussion before a doctor looks at it. It would indicate uh it would indicate an impact that it could have been a concussion that yeah that could so indicating that somebody should look at the kid because they've gotten a substantial hit. Okay. All in favor? Opposed? Motion passes. Next we have the request to approve the 2025 2026 Cold Water High School program of studies. CHS administration along with the support of the superintendent Flynn is formally requesting board approval of the final draft of the 2025 2026 Cold Water High School program of studies being resolved that the board of education approve the adoption of the final draft of the 2025 2026 Cold Water High School program of studies as presented. Is there a motion?
061So move support. Any discussion? All in favor? I opposed. Motion passes. [Music] Uh, next we have the first reading of revised and new policies. Board Policy Advisory Committee along with the Superintendent Paul Flynn met on April 9th, 2025 to review and rewrite some of the district's ex existing policies, review new policies in accordance. Uh the policies are as previously outlined during the committee report. The board will be asked to conduct a second reading including the final adoption of the revised and new policies be resolved that the board of education acknowledges the recommendation of the first reading of the revised and new policies as submitted. Is there a motion? So move support. Any discussion? Roll call. Uh member Dean. Yes. Member Hullbrook. Yes. Member Lion Welch. Yes. Member Steel. Yes. Member Frederick. Yes. Member Billsboro. Yes.
062Member Lake. Yes. Motion passes. [Music] We have the request to adopt the 2025 2026 school year calendar. Uh be resolved. Board of Education approves the adoption of the 2025 2026 school year calendar resolution as submitted and assures compliance with the section 1284 uh of the revised school code dictating the number of pupil instruction days and clock hours. Is there a motion? So move support. Do we have a calendar in our packet? It's in your amended one. Thank you. Because it just um that's fine. Are we discussion yet? Yes. Okay. So, um, as I as I mentioned to the board last week, I thought we were really close. The union didn't. Um, and that was completely on me. Um, I got my wires crossed. So, I met with uh the union president, Janette Jones, a couple
063of times last week and we we got down to really nitty-gritty details. Um and basically for this year we have we're moving parent teacher conferences in October to um evening conferences on Thursday the 23rd. So the teachers would teach a full day then evening conferences like they usually do uh but on Wednesday and then on Friday we would typically have a half day with students and a half day with parent teacher conferences. Um but there's the request to do a full day of parent teacher conferences to help out um to help reach more of our uh our parents and we believe that we could get more especially at the elementary levels if we have morning opportunities. So that half day we then switch to the day before Thanksgiving. So the 26th having the day before
064Thanksgiving is a half a day instead of a full day off. The um the negotiations uh went very very well. Uh but and we came to a tenative agreement last Friday, but they needed time, the union needed time to reach out to its membership and get approval from the membership and that approval came at about noon today. And so that's why it was on the amended agenda. But um very I I think the other part that needs to be noted is we've also agreed that after this and beginning next year, we're going to look at a multi-year calendar. So we're not doing this last minute and trying to figure things out and so everybody can plan better for the future. So um we'll be doing that in the fall. Um, I know this is Monday
065through Friday, but do we have a graduation date? Currently, we don't have a graduation for next year. Dr. Hope had asked if we could have a conversation regarding graduation. We have not yet, and I know that some board members had also um expressed a question about that, but we can get that answer to you ASAP for next year, right? We don't have to do it today. I have talked to Miss Flynn about my preferred date. I'll keep you in the loop soon because I know people like to plan a year in advance. I am wondering about the because we've never put the graduation date in there. No, we haven't. Okay. But I'm wondering why we keep moving the school year into the summer. I mean, we're getting farther and farther. I mean, we're getting out
066sooner. It's not June. We're last day of school May 29th. Yeah, graduation's the 18th and May 18th. And it used to be June 6th or something, but we last day of school is June 1st. Pardon? Last day of school is Well, I know that this year because we moved the start of school to I don't know the 13th of August or something. So the start year round start. So so the start of school is one of the two things that that the ISDs get to um get to decide. ISDs decide the beginning of the school year, the first day of school and the breaks. Now they don't just do it by, you know, by telling us what it is. We have a meeting in the fall to talk about it. Um and we've talked about
067just this past year, we talked about going into June to start a little bit later in August. Um, but there's there's some other things that we in the union are are I in and the union are going to take to the ISD level when we meet. Talking about start dates, talking about um potential end dates and that type of thing because when you end on a Friday in May and if you have to make up any days you're going one or two days into June, um we really don't have a lot of guaranteed attendance on those type of days. So, we want to do what's best for kids. So, we'll get through this one and and we'll work out a better plan and a long a longer term plan in the future, but graduation is
068part of that conversation for next year. And there there is a common calendar between the three leas through the ISD that at least says when we start, not when we stop, but like you said, when we have vacations. Yep. Okay. This a roll call vote. I didn't actually get who offered support on the motion. I don't know if I missed it or not. Just pick somebody. Mr. Brook Mr. Hullbrook supported it. Okay. Okay. I'll Okay. All right. Uh, member Hullbrook. Yes. Member Steel. Yes. Member Dean. Yes. Member Billsboro. Yes. Member Lion Wells. Yes. Member Frederick. Yes. And member Lake, yes. Motion passes. Next, we have the request to consider the recommendation to renew the food service management company contract with Charwells. I don't know, we had about 18 people, different companies submit things and then
069it was paired down to about four or five and be the board of education approves the contract with Charwells food service for a total of 5 years including four one-year extensions pending state approval. Is there a motion? So move support. Any discussion? I just know that my kids rave about the food on a daily basis and everything that we've been given. I think they do a really great job. And was this designed to affect our just a little? That always works. Come here. Did we have the moment that showed you? Okay. Roll call. Uh, member Luff, yes. Member Frederick, yes. Member Billsboro, yes. Member Hullbrook, yes. Member Steel, yes. Member Dean, yes. Member Lake, yes. Motion passes. Announcements and comments. The next regular meeting of the board of education will be held May 19th, Monday,
0702025 at 6:00 in the evening in the administrative service center located at 401 Soft River Drive in Cold Water. We're a jurist.