D7 Board Meeting 8/6/2025

001All right. Is everybody ready to get this rolling? Your second meeting might be. All right. Meeting on the order at 7:00. Oh my gosh. Uh first we're going to read our mission statement. Our mission is to inspire and empower our students reach the full potential through opportunities and experiences in the same diverse truth of the United States of America. Republic will do the same. One nation under God, Indonesia. Great. Roll call, please. Trusty Anderson. Trusty Belowski. Trusty Dro. Trusty Sterling. >> Trusty Devi. Trusty Wall. >> Trusty Windless President. We have a court. >> And Mrs. Vali did call just a little bit before the meeting and it blow under the weathers. >> So there's two items that we need to add to the agenda um that should be in front of you uh in front

002of your board seat. Item H, we're going to do a first reading of a board policy and item I um request to um attend the MNP leadership meeting as well. Yeah, just as the note. So the I know I you got to write I and I just title it request to attend annual MASB conference and then when you're doing the the roll call would maybe just copy. >> Yeah. Thank you. >> All right. Item four, adoption of agenda being so resolved that the board of education accepts the August 6th agenda as presented. A board member may request an item be removed from the consent agenda to superintendent recommend recommendations. May I have a motion? So move by trustee wall supported by trustee and the motion. Oh, foreign even though you're because again so will you

003revoke it. Thank you. Okay. All right. Sorry guys. Be it so resolved that the board of education accept the accepts the August 6 agenda as presented in addition to with the addition with the additions of item H first reading of proposed proposed revising issued board policies exhibit number eight and item I request to attend annual MASB conference. A board member may request an item and be removed from the consent agenda to superintendent's recommendations. I have a motion by trustee W support. Supported by trusty visits. >> Trusty Anderson. >> Yes. >> Trusty D. Yes. >> Trusty Sterling. Yes. Trusty Deovic. Yes. Trusty Wall. Yes. Trusty Willis. Yes. Motion carries. item public com agenda items. Do we have any public comment? Seeing hearing none. All right, we are going to go to superintendent recommendations. Our reports done.

004>> Very good. Thank you. Thank you. So, I have three items this evening. The first one is a construction update. Just let everybody know where we're at um with all of the projects that are going on in the district and we have quite a few, but it there's it's certainly exciting. So we'll start with the HVAC project at Fulcan Part D. So the interior work and those flash units are completed already which is great. That's the connecting the new units that purchased and installed last year to the roadtop units that work is completed which is huge because last year if you recall this time here at Bedford um they were only about halfway through so they completed it though. So, um, at both sites currently, they're finalizing the work to set the transforms. In part

005E, the transformers are behind the building have in that little nook where the new staff uh, parking lot was put in. No. Yeah. Let me back up the bus. So, at pole, it's behind the building. At RD, that's a pole mouse, Steve. Is that correct? Yeah, that's a pole mount, but it goes back behind to a pad that's set behind the building. That's So, so they're finalizing the work to set the transformers, DTDs comes in and sets those. Um, the they're planning on having that crossover of the new power on the 18th and Pulk on the 25th. Now the companies need time to balance and the startup for these the air conditioning balance them make sure everything is good to go. So they are working on especially um at Pope they're working on bringing in

006auxiliary power so the company can do that work. So when the power switched over everything is running we're good to go from the start of school. But there will be some adjustments. it was last year with um you know with work when school was on. So um not too concerned about that but um they're doing good with that project in terms of all of the interior stuff is completed and the reason why that's so significant it then then allows enviral clean to come in and clean those buildings and get them ready for staff. So that's good. So that's the HVAC on the Bedford site project. If you haven't driven by there, please do so. The playground curves are poured and ready to go. I was absolutely amazed at just the sheer volume and size of

007that playground when it's completed. Um they're they're pouring the Annapolis drop off the basketball courts and the four square areas starting next week. So that's pavement that they'll come in and that's supposed to happen next week. Uh they're wiring the parking lot lighting on the big parking lot. So that work is ongoing and they started today to lay out and begin to uh dig the footings for the playground equipment. So the large playground structure is on site in boxes and wrapped up. Um and so um but the the company is there and they are uh beginning installation. The baseball back stop is up. If you drive by, you'll see that the dumpster enclosure is completed and the work is progressed. Um the big push in that project is getting the underground um retention system. I've

008learned about retention systems that I had never known. The way that it works is, and I had to make clarification on this, and if you drive by there and see the tubes, they are they're huge. I mean, they are big. They're huge. And there's a number of them. So what happens is the water drains from the parking lot. It goes into the bio and then from the bio it goes into these underground basically underground tubes and from there it's settles into the ground. So um that's a huge to do is moving a lot of dirt just to get these things in. So um the work is progressing. Um, it's going to be close, but um, we should be should be good for the start of school. But please give it another couple days and drive

009by. By then though, I think they'll have the large structure started so you kind of get a sense of the play area and where it is in relation to the playground. Um, they've got fencing up for where the outdoor classroom and the where parents can wait to pick up their children. They've got those fences up. They're working on the fencing for the little kids square. And we wanted the suspension off because they're right next to the parking lot for safety. Um, and then you can see they haven't started yet on the fitness area, but uh that'll probably be the next step. So, that project is rolling. The um AHS seating and lighting project. So, Steve um worked really well with the contractors and getting the lighting completed. I think I set some pictures on that

010so you can see that. um spoke to Manny. Manny's our table guy. He's sending a uh rendition of a table, the round table with the with the cougar on it in the middle of it. Um and apparently we have to sign off. I said, "Oh, we've been sending stuff." I'm like, "I really got to sign up." He said, "Yeah, you got to look at it, sign up, make sure and they they finish it." So, um, so we're still on track with that, uh, project, but that's going to just the lighting alone is huge difference in that, um, area. So, so that's good. And then the party playground. This one probably will go into the start of school only because of struggling getting the parts for the large place playscape that's going in there. But if

011you recall, that project's going to be we're taking out the old matting. We're putting in a new playcape. We're moving the gaga pit or whatever they call that thing. Is that what they call it? >> Gaga. >> Yeah, gaga pit. Moving that and then putting that sin in. We're also putting in benches and awnings and we're painting that back. So, um, but that probably will go in at the start of school. But, um, and talking to Tyler, he's our blue tikes rep. He said they do this all the time. They'll they'll mark off areas and make sure that kids aren't around um areas that are not safe. So, so that's rolling and then uh I think that's it for all of the projects. Any questions? >> Yes. >> Well, um he he indicated that much

012of it will be done with just little sections that would be uh yeah. Yeah. Yeah. Matter of fact, they're texting back and forth today about the time. So, good question. Okay. So, that takes care of the construction. Um, it continues. I'll continue to put pictures in my prior report and update, but if you can drive by just to get a sense of that scope of that project, it when it's done, it is really going to be, I think, magnificent with the work that I will do. Um, Tyler, the little types guy that was there, he said, "This is going to be one of our showcase projects. It's going to be really good." And I think with parties, playgrounds done as well with the additional play statement that s turf, I think that looks really popping

013as well. So, a lot going on, but um I think we're ahead of the game. Could we roll into the start school? Probably, but we're working. Okay. The next item I have is Walter Water Filtration. And I've asked um Steve Gary to attend the meeting tonight and just give a quick overview of where we're at with that process. You'll see in front of you, you have the drinking water management plan and Steve will address that. So Steve, so about a year ago, the Michigan legislature voted we have all water sources by the beginning of the next year to be September 1st. Um we have number of hydrations. Um this might have been in the for highlighted everything like individual things for $7,000. So I'm working with progressive companies supply to you know security basically ends

014up being a filter kit that was able to respond but we did the filter plan as soon as we found out that this truck started working deterren lab and they will be tested. >> So Steve, I have a quick question. So we got $70,000 grant to proceed with this work. Correct. >> Right. So just in the ballpark got a drinking balcony out here in the hallway. What's a what's a filter cost? I mean what ballpark? >> Well the kit to convert basically this basically pretty good cuz everything here gas need these hydration stations but if you go down some of the hall drinking tongs that's the same one we'll be using in the classrooms on the bubblers to try to keep it rather than some of just hydration where we're trying to keep everything we

015have and it's basically a filter kit. It's about $125 to get these. And then for the like the other day in the buildings, that's about $300 cost. It takes the same filter, but you have to switch. So you go from the filter or something. So that one over there. Is it good to go? Yeah. >> Okay. I did I was pleasantly surprised that we were to go out that most district did if we were to cap them which I would guess but pleasantly surprised to find out with the amount of hydration station we had in the buildings pretty much for the legislation required one hydration station for 100 people. So for example, you know, they have five students. So we're still going to pursue. >> So um we have a 70 point. So um was

016prepared by environmental group now or who's doing the work. Are they doing the work? >> We're just procuring the parts and then we're going to do the work ourselves because I did we did apply for another grant and a number of other districts might have got might have you know take advantage of so we weren't granted that grant. >> Okay. >> That was to have the work done. And uh when I was in the process of just getting the cost to have the work done we're probably about 60 70 labor on that too. But again that that get that one. So that's an option to get it now. So the grade will color this and buy the stack. >> Correct. >> And so um when is this starting with >> I'm starting to order the

017parts now and then once we get through the summer projects I mean the parts we're probably going to start but basically these money have to be spent by the end of those two which is June >> and legally the program everything has to be filtered by the start school year August 31st choice. So the timeline will you'll take that long >> probably once we get all of this I mean it'll probably be a slow slow start we're going to start so we're going to start to work with that >> say two bigger build for the lab >> right I appreciate the information thank you and ask question >> thank you Steve I don't proxy student >> very good thank Thank you. >> Okay. The final item is the yonder pouch. So to comply with policy

0185136, the changes that uh we approve for the personal communication devices. Um I've met numerous times with the folks from Yotter and talked to them. These are the Yanni pouches right here. We're going to pass them around so that you'll see there are two pouches. This one is the pouches that 99.9% of our students will have. We move forward with this. I'm leaning towards this. I'm going to ask at the end if everybody's comfortable. But basically what happens is with with the schools that have the pouches. So when the kids come into school on the way in, they put their devices, whether it's phone, earbuds, um those types of things in the on pouch, >> watches, smart watches, anything that's that they can access the internet with in here. Then they lock it in. And

019they showed me the administrator at the door. They show the administrator looks locked. Once it's locked, it stays locked all day. At the end of the day, when they're walking out, these are mounted in various places throughout the building. Typically on the way out the door kids just they put the excuse me put the butt on the pouch and they now the other thing that you can do are sturdy um every bag will be numbered and it will be assigned to a do. So the students go once they have their bag, that's their bag all year home with them, back with them every day, they put their cell phone, their electronic devices in here, they lock it, turn it upside down, and walk into uh their building. So in meeting with the yonder folks, um

020they recommend and and I certainly I think that this the plan we should do. They don't stew the uh yonder bags for the real little ones. So they start their program typically at uh fourth grade. So fourth through 12th grade program. They do recommend that school districts order additional yonderbacks for classrooms for K through three in each elementary if you do have students of that age that do carry phones. So, um, they do recommend that they would like to sell us a yonder bag for all of our students, but they said typically that's a waste because many little ones don't carry cell phones. >> So, uh, quite a neat system. Many schools have it. They're across the country. I think there there are places overseas as well that use the yonder pouches. I'm very impressed

021with their um when I we met with them. It's not just purchasing all of this stuff, but it's also purchasing uh the roll out, the implementation plan, what works, what what school districts have struggled with. So, you're buying educational package to implement the no cell phone policy. The other thing that I really like, and I put it in the board packet for you guys, is I really like all of the information and why schools are looking at owner education. I mean it talks about the social emotional health, talks about the um the improvement in achievement of y of schools that have gone to yonder. Talks about the decrease in discipline issues for schools that have gone with yonder. And it even talks about and I know that this was brought up when we were looking

022at the policy that students are beginning to re-engage with each other. And so um so it is quite a movement. You may have caught in the news that the state legislature um did not move on a cell phone policy. Uh they're taking it back and revising it and making some changes and they'll bring it back up. I think it's basically just a matter of time before all schools will be moving to this. And so, um I'm quite pleased with this product. The other product are the metal um blockers that you can buy. Um, the reason why I don't think those would be effective is with the yonder bags, the kids always have their devices on. And so, uh, one of the key things that literature speaks to and the key thing that we've talked about

023is what if we have a major issue, excuse me, in our building and that's the number one thing for the parents is what do we have? What if there's something going on and I need to get a hold of my child? Now, it speaks to initially probably not the best thing to have kids on phones if there's a major incident anyways, but um you know, as part of our our lockdown system um if there was an incident, not hopefully that never happens, but schools um classrooms, kids could be in the classroom for, you know, for a quite lengthy time. That's why we purchased all the gold buckets with the provision of water and food and those types of things. So, um, one of the one of the recommendations that, um, that I would be putting

024out there is not only can we buy yonder bags. We get a number for so many honor bags. You get the unlocking and locking devices. Um but I would recommend that we purchase one of these for every classroom 4 through 12. If we have a classroom that has a number of students in K3, then we would give one for those classroom. Now with that being said, the idea is that these go into a teacher's desk drawer. They don't come out unless we're under a major situation. We've gone into lockdown. Kids have been moved in their safe zone and got the hall clear, but we're waiting to um have folks come and release every classroom. That's when so these are not to be sitting out. The kids um you know won't have access to them. Um

025and so that's part of this roll out and training that Dunder helps school districts with. So, uh, let's pass them out. So, yeah. So, this is the I'm sorry. Thank you. This is the medical one. So, there could be students that um use their phone, check their trigger levels or if there's a other medical emergency, they need to have access, then this is the medical. So, uh, I think once kids get used to it, then it becomes releases. That's the medical year on their bag. So, again, what I like is the research. I mean, it speaks to um, school districts that they've done studies on and that's in the data that send out. We founded about 84% saw positive change in student engagement in this school district that they studied. 72% saw a positive change

026in student behavior and 58% this is the key. This is why I think we move to this no cell phones is positive change in academic performance. So our job as a school district is teaching and learning and preparing kids. And if this is another tool that will help us do that, then um then I think that see pretty positive about the yonder. So >> Oh, I'm sorry. Okay. What happens if my child loses their bed? >> So, um, school dis when we move forward, we move on forward with this. Um, they speak to the idea is the bags are not supposed to be a negative, right? So um they're really supposed to be a positive and to give kids and they even do studies about the social emotional and how kids are you know they're

027they're not connected to their phone while they're in school and so the part of it is a piece of that. So they they tell you at first try to work with the kids, work with the families of those students that continually need for kid bags. Um they do recommend that they bring them to the homes to the office and leave them in there. So we could do that approach. Um we are ordering move forward. We're ordering a buffer set. So we will have extra bags in the office that a student could use. So we'll talk about that. I'll start administrators and see what what fits best. But then they they address that. >> Would there be a replacement? >> Uh if it's lost, most likely. Yes. >> So my concerns with this conversation what she

028just had is that we're consistent that all of the schools are consistent. You know, I listen to staff and I feel like um they were looking for um people to back them up. So I am hoping that the rules will be firm and everyone will understand them and that they'll be the students will be held accountable for that. Um you you said that um only the if you only mentioned that the principal will be there when the students come in. So, you got all these kids coming in back and we expect that they're going to put their phones in their yonderbacks and maybe he'll catch Elise who you know skated by and maybe he won't but um or she but um because you know I'm I'm assuming a lot of people come in not strolling

029and you know um and if you only have one person monitoring that so is dad going to be trained on and what's the discipline and how many times do you get to mess up before you know there's a problem and she's shoved three things in that yonder bag you know are you hoping that they're coming to school with that stuff already in there you know and do we assume that it's in there or do we assume it's in their pocket >> so all that's it's great right so that implementation all those issues are discussed at the with the yonder teams and we Okay. >> But it whatever when we land on whatever it is and we got to make sure that we are full system. Yeah. But in talking just I had the same concern

030we're going to get seven other kids through the high school. >> Yeah. They just do two openings two two administrators. Yeah. Kids come in. That's why they have >> upside down. >> So kids are just coming in. That's >> and showing. >> Yeah. They're showing their >> That's already in there. And so that we're hoping that >> the students will be trained to >> Yeah. So they when you roll this out you >> or leave their phones at home and then >> Yes. They can leave their phones at home and not bring them in. You roll it out. You don't roll it out the first day. Right. >> You do the the first week you have we do this anyways. We have class level meetings, grade level meetings. We bring the kids in. Um we

031talk about expectations in the handbook and the yonder roll up will be part of that. or the handbook >> distribution will be part of that assembly with all the classes and we'll pass those out and then probably start she said typically schools start that they start implementing that one day and then after a while kids get used to it it just becomes second nature. So on the off chance that you know the whole community is opining on our every word here at these meetings. Sure. Um what do you plan to send a letter to? >> Yes. >> Okay. >> Yeah. >> You know the sooner we start breaking this news. I'm sure it's out there but you know for the average Joe it may not be a bit of attention until the kids start school.

032>> May not know. >> Yeah. So we'll letters will be going out. They actually are lots of Okay. >> Helping letters. It will include this. >> It will also include a link to the yonder program so that parents can click go to the website. They log in the website, click on it, and it explains the yonder processing and shows the kids coming in. It goes through the whole process of the yonder. And then the piece that I would add is in case there is an emergency, uh the whole program's about $70,000. So, that's a big chunk of change. $15,000 of that is the additional unlocking stations in the classrooms. And I feel if we're going to do this, I feel that that's critical so parents have a piece of mind that there's a situation that

033we can we can access. Yeah. >> I love that. >> Yeah. So, um the other piece though that's great news for us is Dr. Finny has been talking to our title consultant And last year we re received about $80,000 in our uh I know I'm going to mess this up. I think it's title for part A for school safety. And the consultant said we definitely can use those title dollars to purchase this yonder program. So that's how I mean there's support not just putting money behind it. So um yeah, so I'm pretty excited about that. So we could roll this out do this without costy spending any general fund out >> and and my last question is about the discipline like so did yonder have a recommended like how long before you know I I

034can see that maybe I forgot my laundry back or you know take your phone to the office I get that or you know really that's not my phone in there that's my makeup and you know and my phone's really adverse I mean how many times are they helping with the discipline policy or is staff doing that >> they'll speak to us about that but would really flow right into our regular discipline coordination okay >> especially the other issue is is yep >> I got phone in here right here >> so if that phone goes off that's a violation of student handbook we know that you are in school we're going to afree school so if they viol choose to make that conscious choice to not follow the protocols. It would be similar to disrupting a

035classroom. >> Thank you. Trust is more. >> Yeah. So, um the information was very helpful and obviously it was something that we want to get to, but one thing it didn't mention was um this company said they were like supporting schools for 10 years. What was their product like? It didn't say anything about other than it's durable and strong. They didn't say anything about what their >> life expectancy of the product would be. >> Yeah. When I spoke to them, the school districts that have on there, I think they replace like a class set every couple years to keep them fresh and update them and eventually I mean eventually this going to wear out. >> Yeah. So, um but they're pretty sturdy bags. I was more worried about them, >> you know. Um and so

036um I spoke to them about that and they they just have over the summer they um just like your technology that people think our technology they do things as well. >> Another question I had was um I know you talked about them moving it or whatever but what about kids that just are maliciously ruining it and break it just to get their phone out or whatever. Um, are we going to kind of sign these out like we do Chromebooks? Like again with the >> Yeah. So just like Chromebooks, this is a districtsued device and if it's lost or damaged, then they would be responsible for replace things that are key to the students because a lot of the time when well in poverty and a lot of the time when there's fee added to the

037account the students can't get books they can't go to field trips they can't go out for reason like there is like things that are done to the kids because they have a fee owed so I'm I'm worried about that >> so I I don't know that's great question I'll I'll acquire see the banks could be part of that pack would So the um >> yeah so the total cost is 70,362 the classroom set don't have the specific cost. I I've got the the quote right here in front of me. Um, but it's it's total like Yeah. >> Yeah. I do know I do know the cost of these additional like when you when we would be purchasing 2,000 of them and with the 2,000 you get 36 I believe of these that come and then

038we would purchase um now for every classroom 4 through 12. I don't have that exact number in front of me. um and $100 additional $100 for so I estimate it was about $16,000 for the additional we could probably do this for 55 if we didn't have the additional but we're going to do it I think we should do it >> my thing was like if somebody did lose it or rocket I don't think it's that >> I'll I'll find out for sure cost the individual bags or the voting package. [Music] >> I tried to put my phone my file and all that and it was a struggle. So, and I have the iPhone so I don't know about Samsung or anything else. So, just FYI, it's it was it was a really tight I think

039if people are struggling, if students are struggling with that, we're just going to have to ask them to they want devices at home. >> Yeah, I think there's going to be a lot of that and I think that's why the roll out company or the company said we're going to meet a couple times help you with the roll out and then we're going to come back and kind of deal with those issues. Then what is our plan for um like the mental health issue that with this like separation anxiety there is children that are actually addicted to their phones. It's not um like a joke they're actually addicted to their finance in our little case we take it away from them like what is our plan to do with the mental health aspects of this.

040>> Yeah. So, um I I think that we'll have to address those with our counseling staff individually. One of the things that that I think will help is this stays on they can't access it at least they have. So, uh that's one of the things that I didn't necessarily like about the permanent lockers is they would like you could put those in classrooms or in the hallway, but you can be upstairs and your phone's upstairs. So that could cause an issue. We had a major uh disturbance or something that would happen. So uh but we would have to do the deal with those on basis with the students. >> Okay. And then when you say it's on them, they can't be in their hand though, right? Like they want it in a book bag. >>

041Um yeah, I I think in the younger schools they just kids put them in backpacks or they they just carry it like >> they can carry it. >> Yeah. Some sometimes they have lanyard in some schools. this car right here. So, um, so >> Oh, cuz you can attach a lanyard to this piece here. Okay. And then some schools do have some students put their ID. [Music] So, >> okay. >> Um, just my concern would be with a elementary student wanting to carry something like that around leaving it unattended and something happening to it. So, I have a feeling a lot of was placed and stolen things happening. But they'll be the same there. The better thing is somebody grabs it >> and way take it to the office and has a number identified and

042they can find out right away whose phone number see that I mean I mean like I know with my kids they have phones and they leave it everywhere and they want to take it without everywhere but at the same time like just leaving understand there is in baseball or not even just being stolen just being misplaced and um what are the >> security for that? No, I think that's a good point. And maybe when we talk to our um Leandonder folks are I've already invited them. So I give them the green light to move forward cuz we have to do some of this planning getting this thing going um to our administrative retreat and talk about those issues and maybe in the elementary that's one of the points of emphasis when we talk building principles

043about kids leaving their yonder bags and teachers you know reminding those students hey grab your books grab your stuff grab your yonder bag so that you have it with you. Uh, but I'm sure we're going to those would be hurdles that we'll have to work out uh as we move forward. >> Yeah, because I would think that would still like to point it's still part of the phone. If you're grabbing your phone and grabbing your like that's beyond you left, >> right? It's the same thing. >> Well, yeah. Lose it, but it's no difference if I'm losing it just in the phone or Yeah. Um, now so this was I think I brought last time is that K goes home. >> Yeah. >> Will there be one device on one building or office or something?

044So they can >> Yes. So, Yandere has one of these in a lock box and you put it on the outside of your building and um keep it locked during the day so kids don't sneak out and get their phone get their phone. Right. So, um but they you unlock it at the end of the day and leave it unlocked till the next day. And so, and you tell the parents if your student forgets that, drive them up here, have them come up and they can access their phone. >> Would it be just one place? Um, I think they have them on the outside. They recommend you put the lock boxes and I think this quote, I'll double check, has one for every build. So, yeah. School choice. Okay, that's not so assets of the

045board. So, so the $70,000 I think that's going to be right where this is going to land. But we do have to make some adjustments in this bid and to ensure that that we will have the product in time to get it numbered to do the training to do all of those things that we need to do. We probably got to move I probably got to move on this tomorrow. Right. So if if you folks are comfortable in understanding that um you know we move forward with this I can call the company tell them to roll and then I put this on the next board agenda for a formal official approval. Um are you guys comfortable with me moving forward? So you >> comfortable if the amounts are saying you know the same range that

046we're talking about that's that's an improvement >> I'm going to try to bring it down a little bit but >> I won't have it I'm not going to refuse it. >> Um I still have questions about like the insurance and the cost to the family for these bags. Um, I could see them needing to be replaced a few times throughout the year for various reasons. Dropping in mud, dropping in water. I don't want their water res. I'm concerned about the clock. We'll place them on and district. So, that would be my Anderson. >> Yes. 100% ready to >> So, what I'll do, Leslie, is I'll get that information when I talk to the post tomorrow. Okay. and also engage um Shaheen our tech guy about the the thing and we'll get it we'll find out

047what the cost replacement is and then I'll send it out to all of the different facilities you guys have but that will be helpful in the planning and moving forward we can book these folks for our administrative retreat and uh get them there and we'll talk about all those there's going to be a time there'll be a lot of discussion about uh we can start to roll I'd like to send a letter out uh either the latter part of this week or the beginning of next week. I think I told the guys I got mine from Toledo Public 2 weeks ago, right? Um for some reason I'm still on their list, sir. But um so we want to get this information out so that people can start making plans and they understand what it is

048and they can watch the actual video. Um and I will include the the literature about Yander. There's a white paper in here that speaks to an actual uh statistical study of the benefits of going having a phone free school environment. Uh and so uh I after I we've met with them twice the second meeting I was at then I had a phone conference with our Jillian is our rep for meander and after I talked to her I I this is this is the direction that I think we need to go as a district. Thank you. >> Just one last thing. When you post this on social media, can somebody respond um to the people like to the comments? Um I don't I don't know changed when we changed superintendent, but it used to get like

049the responses, but like when you don't respond, the comments just go and go and go and it's just like misinformation being given out. And I think it's going to scare people more than help if we don't have somebody actually responding to the comments on this topic. And I'm not saying you have to do it for everything, but on this topic, I think it'd be a mistake to let the comments go, right? respond to everyone. Good. >> All right, we're on our way people. All right. Superintendent recommendations. Item eight, certified staff resignations. Exhibit one in your path. Be it so resolved that the board of education accepts the following certified staff resignations. Stephanie Brown physician independence para party school effective 72125. I have a motion. Some move by trustee. Supported supported by trustee dyro. Any public

050questions? All right. Roll call, please. Trusty Dra. >> Yes. >> Trust the Novik. >> Yes. >> Trusty Wall. >> Yes. >> Trusty Willis? Yes. Trusty Anderson? >> Yes. Motion carries. Item B. Food delivery truck purchase exhibit number two in your packet. It's so resolved that the board of education approves the purchase of a 2026 Eoline cube truck from Gorno Food to replace the current truck. The cost is 71,84 correction. >> Sorry. Be it so resolved that the board of education approves the purchase of a 2026 Eoline cube truck form 404 to replace the current truck. The cost is $71,845. This amount will be allocated to the food service spendown fund which has been extended to the end of the 2026 school year. I have a motion by trustee wall supported by trustee. Any questions, comments?

051Seeing none, no problems. Trusty Savovic. Yes. Trusty Wall. Yes. Trusty Windless Jazz. Trusty Anderson. Yes. Trusty Dra. Yes. Trusty Sterling. Yes. Motion carries. Item C. Annapolis High School food service area upgrade exhibit number three. It is so resolved that the board of education approves the proposed plans for the renovation of Annapolis High School's food service area which includes upgrades to the old equipment. The total amount of renovation is $341,147. Money is derived from the food service. Have a motion. So moved by trustee walls by >> supported by trustee 7c. >> Any questions, comments? >> Yes. So this work is not going to be completed by the start of school here. So, please don't let us know. This will go this will be ongoing and they'll they'll do this in chunks and pieces and when we

052have breaks they'll be coming in and out. So, I just I just want to make sure we're clear that this is not going to happen like right away. They got to order the equipment. Uh then they will set up a schedule when they can come in and do the major work drop off um get this old stuff out of there. So, >> so are we looking like six months or what? I'm hoping by by um probably by Christmas. >> Okay. Y >> that would be the plan that a lot of this or over Christmas break and they would have most of it completed. >> Okay. Anything else trust you want? >> By doing this will prevent any interruptions in the actual pause on that and >> yeah I have a question that may have been

053asked but like will the last army repurposing any of that? >> Um so that's all here. So, a lot of it is probably most likely at the end of use, end of life use. So, we'll probably discard most of it, I would imagine. But I Well, you're going to see in here there's a resolution to do a repair on one that just kind of get us through. So, yeah, I don't I don't if there is, he's pretty good about if we can use a piece of equipment elsewhere, then he will he'll he'll do that to save money. Sure. >> Anyone else? All right. Roll call, please. >> Trusty Dev, >> yes. >> Trusty Wall, >> yes. >> Trusty, yes. Trusty Anderson, >> yes. >> Trusty, >> yes. Stony, >> yes. Motion carries. >> Item D.

054All right, people. Dear Heights School District number seven, building site syncing fund renewal exhibit number four in your packet. Dear Heights School District number seven, County of Wayne, State of Michigan at a recommended meeting of the board of education of Dearburn Heights School District number 7, County of Wayne, state of Michigan, Hald School District on August 6, 2025 at 7:00 p.m. local time resolution certifying proposal to renew building the site thinking club. Where is the voters gosh my glass settings whereas the voters previously approved a sinking fund millillage levy in the minimum of 4.6682 mills which has been permanently rolled back to 4.1894 mills and which expires with the 2025 levy. Whereas the school district has determined that in order to continue to improve and repair its facilities, it is necessary to ask the electors

055to approve a renewal and restoration of the sinking fund millillage as described in the building and site syncing fund renewal proposal attached here to as exhibit A, the sinking fund proposal. Whereas the school district deserves desires to submit the scing fund proposal to the school district's elector lectors at an election to be held on November 4th, 2025, the the November election date. And whereas in order for the singing fund proposal to be submitted to the school district's electors on November election date, it is necessary for the board to certify the singing fund proposal to the Wayne County clerk school district election coordinator as required by Michigan election law not later than 400 p.m. on August 12th, 2025. And whereas the school district desires to approve and certify the syncing fund proposal and to authorize the

056superintendent or his design to submit the ballot language for the sinking fund proposal to the school district election coordinator for the November election date. Now therefore be it resolved that one the sinking fund proposal attached here to as exhibit A is hereby certified to the school district election coordinator for submission to the school district's electors on the November election date. The secretary of the board is hereby authorized and directed to file this resolution andor complete and such forms, certificates or documents as may be required of the school district election coordinator to evidence the foregoing certification and/or submission by no later than 4 p.m. of August 12, 2025. And two, the school the school district election coordinator is hereby authorized and directed to a post and published notice of last day of resix registration and notice

057of election for the November election date and have prepared and printed ballots for submitting the sinking fund proposal at the November election date. Which ballot shall be in the form for appearing in exhibit A? Or the syncing fund proposal shall be stated as a proposal on the voting machine. Which ballots may include other matters presented to the electoral on the same day. [Music] Three. All resolutions and parts of resolutions and so in so far as the they conflict with the provisions of this resolution be and the same hereby are resended. >> Okay. And then let me go by. I hereby certify that the foregoing is a true incomplete copy of the resolution adopted by the board of education of the JBurn Heights School District number 7, County of Wayne, state of Michigan. A regular meeting

058held on August 6, 2025. And that said meeting was conducted in public notice of said meeting was given pursuant to and in full compliance with the open meetings act being act 267 public acts public acts of Michigan 1976 that the minutes of said meeting and will be or have been made available as required by set acts district excuse me the dear hood school district number seven Wayne state of Michigan building and site syncing fund renewal proposal. This proposal will renew and restore the authority last approved by the electors in 2016 and which expires with the 2020 2025 levy for the school district to levy building and site sinking fund millillage. The proceeds of which will be used to make improvements and repairs in the school district's facilities. Pursuant to state law, the expenditure of the

059building site seeing fund millillage proceeds must be audited and the proceeds cannot be used for teacher administrator or employee salaries, maintains or other operating expenses. Shall the Dearan Heights School District number 7, County of Wayne, Michigan be authorized to levy 4.6682 mills 4.6682 6682 per $1,000,000 of taxable valuation for a period of 10 years being the years 2026 to 2035 inclusive to maintain a sinking bond to be used for the construction or repair of school buildings, school security improvements, the acquisition or upgrading of technology, the acquisition of student transportation vehicles, trucks and vans and parts, supplies, and equipment used for the maintenance of these vehicles and for any other purposes permitted by law. This millage, if approved and levied, would provide estimated revenues to the school district of approximately 1,388,632 in the first year that

060is loved. So, may I have a motion? So >> moved by trustee wall support supported by I'm sorry Anderson any questions comments. >> Yep. So again this is a renewal. So uh renewal for 10 years and it generates about a million. We see that first year is 1.3. So it bounces a little bit. So um just over a million dollars that it generates per year. It only can be used for infrastructure and no salaries or benefits. And again, I'll go back to what I said at the last meeting. If you took the district, flipped it upside down and shook it. Everything that doesn't fall can be used for a dollar. the projects that we earmark through discussion at the building site. Wolf at OW Best here in this building, cement projects throughout the entire district.

061Uh Wil and uh at Pulk on the uh Edmond extension, the party parking lot. um AHS Univvent and HVAC um Madison Elementary, that's a big part of this um re getting that building up to speed so that we can um repurpose that from right now it's currently um for GSRP uh program. And so we want to get that up to code for uh K5 elementary education a district restroom refresh and then there's been discussion AHS parking lot and the roof will be the next roof towards the end of this tenure at the high school that will be going and then also um OWS here in this building um unvent HBAC. Some of this building is already has air conditioning but we need to finish that out. So uh the SPR projects will be spaced out

062over 10 years. Um the plan is to do anformational campaign and then also to do a support campaign. But um this will allow us to continue to upgrade the district and take care of facility issues as we move forward into the future. Trustee um I want to be able to explain this one is exhibit A. >> Yes. Um when it says in the region part of it that the mills have been permanently rolled out 4.18494 um >> I think that has to do with the headley override. So we had um these documents um put together by financial advisor for this. So I think they've got to put that new way in there. So like they roll back where we go a village knowing that we still have it roll back. So it's okay questions. Okay.

063Trusty Wall. Yes. Trusty Willis, yes. Trusty Anderson, yes. Trusty Dyro, Trusty Steen, yes. Trusty Sterling, yes. Motion carries. I would read this. >> Okay. Okay. All right. Letter B. O. Best prepare proposal exhibit number five. Be it so resolved that the board of education approves the proposed plans from Sheena roofing and sheet metal for replacement for a section of parameter edge that is or perimeter. My gosh, perimeter edge that is needed at OW West. The perimeter edge covers the newer TMCO roofing section to protect it. I'm blowing off the so I'm sorry. The total cost is $16,513 and the money will be derived from the general fox motion. So moved by trustee wall support by trusty business. Any questions? >> I would just say that this is to protect our investment on the trunk road

064that was put on a couple years back. >> Yes. All right. Please. Um there are two sections of the standard of care. One of them talks about a warranty um that for a 2-year period for the roof replacement and the other standard of care said that there's no warranty um and no guarantee work being done which which one is are we going to get a warranty on the board? >> Yes, we are. >> Yes, I will confirm that. Steve, Gary, Mr. Gary, and myself met with our roofing consultant >> and um I'll I'll just reconfirm. Steve, make note of that. We'll reconfirm the two here on this. So, he helped put this package together and recommended that we need to do this sooner rather than later. Yes, >> Steve. That this will take care of

065that issue is where you walk in right over here. >> Yes. >> Oh, it's this section. >> Yeah. >> Okay. >> Steve, can you come on up? Yep. >> I'm glad you're here. >> Oh, that's a great question. >> How long you been back? I think about four years ago 18 put up on like the center part of this building for whatever reason when that was done they should replace the flashing around it wasn't replacing the old flash is not holding the trunk portion but we get a big wind for the blow question so isn't there an issue with the whole roof in itself like don't we need a new roof on Obsess or >> we need a new roof on the east section the west section of the Would you do that? That's under

066the old section. So right here, the center section, that's where the truck portion. >> So once we do that, we're not going to have to worry about this section about the updated copy. Anyone else? All right. Thank you so much. All right. Roll call, please. Trusty Wless. Yes. Trusty Anderson. Yes. Trusty Dra. Yes. Trusty Stavino. Yes. >> Trusty Wall. Yes. >> Trusty Diane. Yes. Motion carries. It renewal of counselor app. >> Exhibit number six. Be it so resolved that the board of education of whom the renewal quote for the continuation of two of a two oh no of a year two of a 2-year contract with counselor which provides 247 access to mental health experts for students and staff via a mobile app. The cost is $38,010. The funding source is section 31. I have

067a motion. So move by support by Sky. Any questions, comments, [Music] you might say. So this this was approved. This is part of the initiative that um Dr. Dr. Penny brought to us a year or so ago uh for the council app to address um social emotional with our students. Um and she's recommending that we move forward. This is a a good app and a good opportunity or good uh not opportunity but it could be a fail safe for some of our students and staff that need support immediately. And so the 31A is a grant grant. So this is not general fund dollars. So this is appropriate use of general funding, excuse me. >> Um I guess I was expecting like a report on what council has been doing like how many people are using

068it, what hours are they using it. um is a decent chunk of money for the for the um counselor act. So I just would like to see them have a report on how work over the last year. >> Okay, we can get that for you and I agree and I also I'm interested as well. Um I have the same question and um what how are we advertising differences available to kids that may or may not be that other than them asking for question I don't see it advertised as a resource that so I can get answers to that question or follow post but I don't shirt. >> Yeah. I'm sorry. No, I support what about [Music] this? um or with the care solace gets excused probably more by administrators when they're dealing with an issue

069struggle to get uh the child care unused appointment when this program allows immediate also actually I'm just curious that's what I'm concerned with you know are they guaranteed I know when we get the care We know this session. So I'm assuming that like as you said to get the reports you don't have any identifiers but the purpose they have to identify for it is because this is something that is for the students in our district not just some random person signing on >> correct the care of solace that anybody can use because it's on our website and that's designed to be that way. This is a little bit different. >> Right. Thank you. So I have the same concerns. So with that, should we maybe say table this for next meeting to vote on it?

070Is I mean if two people are using it, do you want to spend $40,000 on something that only two people are using last year? I mean we could use that for something else. That make sense or should we both? >> It makes sense before we lose power. You can say to people instead to groups. >> Yeah. I mean I have >> Well, I know but there's but we offer other options. It' be different. If we didn't have other options, that'd be different. We do >> trusty wall. >> I was saying I understand that. But I also know this is grant funds. So that makes me feel a lot more comfortable. >> No, I get that. But we have other things that we need that we could that this possibility could be using for. That's great.

071But they are amenity resource. Right. Correct. So, do we want to put it through a vote or take >> um I think either way we have to vote for vote or there's a motion just gay or >> Okay. So, do that. >> Okay. So we're saying okay so we're going to table this so we get a report is the month expire or do we have time for >> I believe I believe we have time so yeah I'm pretty sure we do >> okay yeah it it even though we have time I do want to point out that it said a 10year contract so I don't know that we can get you know, so there's that piece of it. >> Well, it needs to, >> right? Okay. Yes. So, we need to know. Yeah. >> So,

072we'll table it for next meeting and then you'll have >> Yes. Okay. >> So, that is tabled for next meeting. All right. We moving forward. Item G, kitchen freezer repair exhibit number seven. Be it so resolved that the board of education approves the repair of the kitchen freezer from Everold in the amount of $13,650. The quoted price includes a one-year warranty in all the parts funding for this purchase will be provided through the food service spend down. I have a motion. >> Supported by trustees. >> Any comments questions? >> No. >> So before we move on, Liz, do we need a motion table previous? >> Oh, thank you. Probably not forget. Yeah. >> We got to resend this one first. >> Yeah. >> Sorry, guys. >> All right. Any comments about the kitchen freezer? I

073know it needs to be fixed. The compressor's out. We talked about that equipment. >> All right. Uh, roll call, please. Trusty Dyro. >> Yes. >> Trusty Davini. >> Yes. >> Trusty Wall. Yes. Trusty Windless. Yes. Trusty Anderson. >> Yes. >> Trusty. >> Yes. Motion carries. All right. Going backwards. Um, a motion to resend. Um, item F, renewal of counselor apps in the number six. >> Motion to table. Gosh. Motion in the table. Item F, renewal of counselor aics in the number six. So move. Moved by Trusty Was supported by Trusty Anderson. Any questions about it? Roll call, please. >> Trusty D. >> I have a question. Oh, did the motion say um table we have to say to the next meeting? Did you say that? >> I did not. >> Yeah. I didn't send your

074keeping track, Holly. I within my motion. I'm just testing her today. >> All right. May I have a motion for item F, a renewal of counselor app exhibit number six? Motion to table. Oh my gosh. Let me start over. Motion to table renewal of counselor app exhibit number six in your packet to um August August 20th uh 2025 board meeting. among them. Thank you. >> Trusty Anderson, any questions or comments? >> Trusty Dyra, >> yes. >> Trusty Davinoli, >> yes. >> Trusty Wall, >> yes. >> Trusty Melissa, yes. Trusty Anderson, yes. And trusty thine, >> yes. Care. >> All right. Now we're on track. Item H. First reading of proposed, revised, and reissued board policies. Exhibit number eight. Be it so resolved that the board of education approves the first reading of proposed revised and

075reissue board policies as presented. Bylaw 0152 officers bylaw 0154 motions bylaw 0164.4 4 procedures bylaw 0166 agenda bylaw 0167.3 public comment and board meetings I have a motion moved by uh trusty dyro supported by trusty windless questions trustee and um my question is on the public comment on the college what was the I guess discussion that led to the moving the um information about the individual and then the motion through the lab. >> The discussion about that was um because we have no way to interact during co school districts had to set up a way to allow people that were remote to interact. We don't do that as well. So we don't have virtually. Well, this was saying that the um public comment was limited to the people who are in and that you need

076to be permitted to 10 million remotely live broadcasts. They don't have the on but they can't ask questions. They can't participate in public. special. However, public which is what we do while taking allow them to attend the live broadcast and public comment is when those were imperfect only and that's what they said. >> Oh, I see what you're saying. >> Yeah. because it was also um when we discussed it correct me if well with those that were there. It was also the board's not responsible for any technology failures that prevent or disrupt any individual from attending. It was back this was in there back when there was co and we had to have all the technology set up for people on the outside. We don't have that in we don't even have it in our

077policy that we have to do YouTube if if life doesn't show it doesn't you know if it doesn't happen it doesn't m you know what I mean so it's not like it's something that is a standard you know they they can attend and they're not even attending meetings just so you know they're watching the meetings remotely they're not attending anything you see what I'm saying they might they they might It quite possibly. >> Quite possibly, but you you understand what I'm saying? I mean, you know, some people don't watch it until 3 days later. >> Yeah. >> It It's not to take away the online meetings, wasn't it? It's just >> It's not even an online meeting. We It's not a back when this was again, it wouldn't they were Zoom, which made a big

078difference. So Mandy, are you saying that they she added this language when the pandmic happened when we had to go on? I don't remember this. >> I don't remember it either. I don't remember. >> I don't remember. >> So this language was there before the pandmic. >> It was It says 199 in 2021. Seeola 2021. >> Oh yeah, they did. >> Yeah. >> So I don't know to be honest with you. >> We were just trying to clarify, >> right? That's a lot of what we're doing. clarifying and making sure what we're doing is consistent with what we're doing. >> Yeah. It's it's not taking away the it's not taking away from them being able to watch it live or any it's not taking that away. That's not what we're saying. We're being taken away.

079But maybe to your point you're saying is if we're not here, somebody's going to read say, "Oh, we don't need to do our broadcast." Is that what you're concerned with? Maybe you eat it. Well, we should probably have a policy that says we can do live broadcast because we don't have that and that would be a oneman broadcast. without live broadcasting any of our >> so this so this but really this >> but this the policy is public comments you got this is about public so this isn't about that's where sometimes we get tripped right because it's not about they needing everything it's just specifically public comments. So they can't make any comments through the live feed. That's what we're taking out. There's no way for us to interact with them, you know, through the

080internet or anything that good. >> Well, to them, we would leave in the first sentence. >> Yeah. >> And take out and the board is not responsible for any technology failures that prevent or disrupt any individuals from attending the meetings. No saying that big liability is there the issue would be handy. >> Well, you know what the point of um the first and second is this discussion. So fine everyone wants to be that I understand. Yeah. >> I think we were tied up our conversations with the co days. >> Yeah. and what we did then and what we're not doing now and that sort of thing. So, I appreciate that. This is fine. So, yeah, I hope everything gets my next question about um the five or the email. >> Okay, that was conversation. days

081within 5 days. We wanted to say within five. >> Oh yeah, sorry. Word about that five different days because I've been on the other end of comment and you don't get your response. >> Well, that's so now going forward. >> That was the point of you know. So the the other point with that is okay. So in five business days say they don't have the answers or what's coming next. There's still the individual still gets a response saying, "Hey, we didn't forget about you. We're still researching it. There's got to be some point of contact to let somebody know it is being worth, >> right?" >> Instead of just wondering what to look at, >> right? >> So that instance, what you just did, but that's not then that the question will be answered within

082five days. >> It's an answer. If you say, "I don't know the answer yet. I'm still working on That is that's how we pop. >> Still an answer. You're you're still responding, >> right? >> You just might not have the right answer, >> right? Answer, >> right? >> You'll get a response in response within five that not question will be answered because I'm going to expect the answer. I'm not going to expect I'm still working. >> Okay. >> What we were trying to do when we did this discussion was to try to put those thoughts together. That's why I need questions from the public. We're trying to clarify next project. >> So, would it be better if we said questions from the public will be replied to by the board president and one superintendent either

083at the time they're asked or emailed within five business days. All questions and responses will be shared with mobile. >> Does that make more sense? >> Yeah. What's the question from the public? >> We had this conversation at the meeting. >> Oh, wait. This is public comment. >> So, it's only public comment questions. >> That's right. And if you want to say all questions, we can say all questions in front of that. All questions from the public will be replied to you. Okay. view. You happy with me? >> All questions from the public? >> Yeah. Okay. No, I say all questions from the public will be replied to by the board president and or the superintendent either at the time I'm asked or emailed within five businesses. That also feels the point of conversation too

084was to allow the president, whoever the president might be, and the superintendent a hot minute. you know, if they've got an answer, it's not like tell them how to throw that out, you know, um that answer out any any um time. But if it's something that needs a little more thought and reply, it gives everyone time to walk away. But we also want it to be strong with, you know, we don't like people coming up here and feeling like they're being ignored. So, we really want to see stronger language in Yes. >> That's correct. >> Yes. remember >> right anyway right >> so in this everybody good >> everybody good >> I just like the answer part because in it's question answer that's like how the theory of rain I don't know just the answer

085seems to be what comes from a question it's just what the answer is that there. That's all I'm saying. >> Yeah. All question. So, it's all questions from the public will be replied to. Um, so will be responded by think [Music] We wanted to give give two things. We want to be able to say, "Thank you for your question. I'm not going to be able to respond to you within the 5day timeline. I have since replied to you, but I will answer your question." You know what I'm saying? Can you say verbish like a draft instead of that kind of is open to like if you're going to give an answer you're getting something but it it's not exactly a perfect answer or you know what I mean they're addressing you but whether you did

086an answer or not you're still willing respond response. >> It is a response. >> Say yeah, she said response. >> I wait. I'm sorry. What? >> I apologize. Um, Trusty Sterling said the word response and I was like, well, let's also pay reply or an answer, but you know, it's just another way of acknowledging. >> Okay. So your point to your point though do you feel like any language unless it does its answer gives the board president and superintendent an out if it doesn't say that it gives them an out to say um not not answer basically like I reached out to them where it's replied to I mean I feel like I feel like the point of the of us trying to fine-tune it was so that we feel that people are getting a

087reply and sometimes it may not be the reply that they like you know but at least they're getting something of a reply to their question. So I mean I don't know how much you want to fine-tune it to where you feel comfortable with it. All questions from the public will mean I have all questions from the public will be replied to by the board president and or the superintendent either at the time they're asked or emailed within five business days. All questions and responses will be shared with full board. So see I think that that would then be on us if we felt like okay maybe that could have had a better answer. We got that right today. You know that isn't there a more indepth answer that we should be getting people that ask

088that certain question you because now you're seeing it. Lots of times we're weren't seeing them say >> how do you feel about >> I I want to get it right. >> Yeah. Now that you say it completely and me, well, you know, I'm not always going to be here. So maybe, you know, then it doesn't. >> So when you're here, then you now you remember this conversation. >> I want to make sure it's making sense. >> Yeah, we want to make sure people call it. >> That's the main goal. >> I mean, we went round round and round with this verb, but >> we can keep going. We can go around with the I get the point. But >> I think reply is good. >> You think so? >> Burden. >> Okay. So now you

089need to resend your motions and and >> well you don't have to. That's okay. Right. Right. Right. Okay. Thank you. >> According to Niola, the first reading doesn't have action on it. >> Oh, okay. Good. But but I've always recommended that we do an action with this and >> make the changes for the next >> I'll need to take a picture. >> So who made this? Who made this? this one. The only other thing I asked Mar um was the capital letter right number where they >> like number one interrupt number two the question like it is behind like when there's a period in there. >> I I'm so confused. Number one. >> Oh, there. Okay. And the lower and the upper face. >> Oh, and then lower. >> Okay. So everyone >> everyone good

090with that? >> Are we good? >> Oh yes. Thank you. >> All right. You guys good? Go ahead. >> Okay. And then just one last thing on this after this is approved at the next one. The audience participation should also talk about even though we have it written making sure that the person who's coming up like we we know who comes every week and knows the goals. somebody news a question, we need to make sure they understand. Might not get an answer. You think we're again in front of you or whatever. Tell >> Okay. Um, roll call, please. Um, Trusty Stanovic, >> yes. >> Trusty Wall, >> yes. >> Trusty Wless, yes. Trusty Anderson, yes. Trusty, >> yes. Sterling, >> yes. Motion carries, item. Request to attend the annual MSB conference. Be it so resolved

091that the board of education approved the attendance of board member Derek Wall to attend the annual MESB leadership conference from October 23rd through October 26th, 2025. The following CVA classes at a cost of $125 each will be taken. CVA 270, Leadership by Consensus, Confidence and Leadership. CVA 299, Leading with Purpose, Advanced Leadership for School Board Members. CBA 308, A Guide to Understanding the Legislature. CVA 325, Leadership, Overcoming Obstacles. The total cost of the district is not to exceed $2,500, which covers registration, travel, room, board, and meals only. May I have a motion? Moved by supported by trustee. Any questions, comments? Roll call, please. Trusty Dro, >> yes. >> Trusty Davovic, >> yes. >> Trusty Wall, >> yes. >> Trusty Wless, yes. Trusty Anderson, >> Trusty Sterling, >> yes. Motion carries. >> Okay. Unfinished business. Do

092we have any unfinished business discuss? Okay. Any new business? New business. All right. District goes right. >> More about just an announcement. I have two announcements. Um the first one is the ecourse committee will be doing a cleanup on August 9th, a Saturday from 9:00 a.m. to noon at Heather Lane Park. So, if you're interested, they're still looking for volunteers for this event. Uh, again, it's Eor Creek cleanup at Heather Lane Park. Um, and this is cleaning up uh land only. So, they they won't be going into the creek or doing anything like that. Registration uh required, but not it's not required, but encouraged. And there's a information on the flyer. So, uh we'll get this up for a couple of days so people have it. But um when I talked to the gentleman today,

093he said just have people show up. So I think that works. And then the next one is on August 20th, 2025 from 6:00 to 900 p.m. We want everybody to go out to McDonald's, 4145 South Telegraph Road in Dearborn Heights and order um I don't care to order. I always get a McDouble meal. Um but a Big Mac, but this is a fundraiser. It's called MC Camp Night. It's a fundraiser for the fifth grade overnight class trip at Part D. And u so make sure that everyone stops out and supports uh the party pandas. Again, it's August 20th from 6:00 to 9:00. And the proceeds do go to help offset the cost of camp for our kiddos. >> We maybe don't do boards, right? >> Oh, no. We need more truck >> there. All right.

094Moving on. Uh board committee updates. policy committee update. >> Yes, we had a policy meeting um today. Um in attendance was um Mark, Tanya, Alysa, and myself. Um we um picked up with the rest of our bylaws um beginning with administrating participation and we did have a couple changes. Um at the next uh meeting hopefully we'll have 0169 full session questioned. I'm going to just kind of go over these three that we make changes so that you when you see it, we kind of have some background on why the needs change. Um the close session requested. So that's like if the parent um and the student is involved. Okay. Um but the topic came up of what the board member is um their child was somehow involved not maybe as the um student that's coming

095forward but um as the other participant and so what um recusing themselves. So um we're going to have our attorney take a look at that and find out if that language um should be added and can be if can be. So that was the main one on that one. And then the next one that we went to that we had some changes was the president's position. When you go through the policies for beginning by there's a um a list of things that the president can do or should do vice president. And we wanted to take out a few things. One was um uh appoint various board members to serve on various committee of the board unless otherwise provided by the board. So we're changing that to board names board members to serve on committees of

096the board for board approval. So in the past in somewhere along the line it started where committees committee membership came forward individual like you know go back your January agenda that would say for this committee these three people are um you signed up at that time or however um and it can still be done that way but there was nothing that said it had to be done that way and there was nothing that said um the board approval back I was explain it that when I was in president when I just sent an email saying okay do you want to serve on a committee let me know which committee it is you have until this state first come first serve if I didn't have three people I contacted somebody okay I need a third person

097on this and then what went to the board and not even for approval was just the roster and um you know and it was just kind of kept up few board members were just kept in informed about that via email so now it's kind of cleaned up a little bit that the board president will still do a coordination of that with the members and then the final approval of the committee all the committees will be the board that do that. Um then there was appointing official delegates to conventions and conferences. Um but that's not necessarily the role of the board president either. That's you know the MASB delegate for example that comes on the agenda and you can sign you know raise your hand if you're going if you want to. So it's that sort

098of thing. It's basically making sure it's on the agenda which doesn't really need to be uh responsible. Um then uh representing the board at meetings of municipal bodies um that we felt strongly about um that that should be the consensus of the board that agrees that the president should ask his spokesperson. it may not be something that there's a full consensus of the board that we want to even get involved in. So, um um that would be the changes on that. If you have any questions beforehand, feel free to reach out to me, you know, or um any of the meeting members um or save it for the meeting. I'm paying. Then the other one was the school conference. some of the changes in that. Um the conversation revolved around um board members attending um

099sessions and making sure that you attend the sessions that you sign up for and that when you sign up you should be going for the full conference and um reporting back on those sessions. Well, you know, there's the policing and then there's police. So, we wanted to be careful on that. you know, we don't want to say, okay, you know, you're someone that doesn't that's going to a conference and you don't want to go 8:30 to 4:30. Well, I'm not going to be the one that says that you do that. So, we talked a little bit about that, but we are going to find out the sessions you're going to are going to report back. And so, because here's the thing, this was never even anything that the board has to approve. Just so you

100know, um this is a policy. It says we have to go to the board. I can show up at MASB right now if I chose to uh without anyone's permission. So, um if you're going to have it to where it's going to come to the board for approval, then we should clean up the policy to that. That's the feeling that we have of that. So, um uh then another thing that was of of concern with the time sensitive um issues with regarding registration. So, we're going to put in there something that says that um it the registration etc may be made without um board approval so that it can be done. So, you're getting the best rate and then it still comes back to the board for approval. We might be you can always if

101we say no then we say no. Yeah, I can't imagine that ever happened but all right. Um then we got into um so then you have to report back on every session to make sure that you attend it. Um then um we got into the the peran the board members meal right now there's a rate but um apparently what's happening if the rate's $50 you're getting $50 and you may spend 13. So all receipts that are going to be turned in and you'll get reimbured for what you spend under the $50 per DM rate then you'll get the $13 that we spent but you won't get 50. Make sense? And then um anything that you spend over the rate would be the responsibility you'll be going um everything. Well, what you notice is that in

102the in the motion that you guys have been reading not to exceed $2,500. Where can not at all? Yeah, I think it's it's kind of the the rain conference standard price for everything, but there is no >> no that was just one of those that this is what we've done. >> Okay. So, do we want to add that that um conference expenses will not exceed $2,500 per second? >> Exactly. mobile that the thing is that we think the reason why I think and I think the reason why the number was put out there is just so that way nobody was like taking a $5,000 you know so I think that might have been the reason why it was put out there just so the public was like, hey, how much is this really costing the

103district? So, I think the local ones aren't usually an issue. It's just when you go out of states, those are where airfares that start heading. >> Well, that's what she's saying. Sometimes they're over 2500. >> So, are we going to put just local conferences in state conferences not to exceed $2,500? >> Yeah. Do we know that? >> Well, that's the banks. You know, if you're going to your TC, sorry, I was saying to look at what Mary, she was the last one to do the stuff you went to DC was different because I got [Music] chat Well, you know, here's the thing. Um, out of state references, you know, to just um plans um say that those are going to be approved, you know, that basically what you're saying unless we put some sort of

104ending dollar amount on it or when it when the motion comes in, it would have to be specific. I know I don't think the right only only for I just don't see the high reasons. I mean, as many years as I was on the board, as much as I wanted to go over the one in California when they had them, I just like it was it was broken. If I would have known I would have went to California, >> right? It depends on what you're going. Well, like they went to DC. DC you go and meet with state representatives. You advocate for the district. >> So that's a big deal. Like you're there in their faces and yes that here but it's a different setup. You >> just said here too. >> Yeah. I don't

105you can think where you can meet your >> Yeah. M does. We don't you don't get to see that. >> We have name >> and and Mark has done that too in Lancing where they leave the works. >> MSB posts things every once in the months. >> But back to let's stick to the point though. What do we want to do without the dollar amount on it? It leads to all right. Well, no. See, I don't think that we should put in adopt. I feel right. um with state conferences it's been $2,500. If that ends up where it's going to be low, I will not tweak that amount. But that's because that policy is in state is having label. Okay. So let's go to out of state. If you say this that you're going to

106put a 3,000 for example, $3,000 limit or even a buy. Well, it could be something that somebody wants to go to and it ends up being set up. As a board, we should be able to say yay and name to that. So, I feel like when it comes to the out of state, there should for the board approval. It shouldn't say um we're going to approve your air please and meals and everything. I think it should mean more of a breakdown. This conference is going to cost the district $7,000 and then we're voting on something that we know that we're voting on with transparency and they and that's fine too, you know. Um let's go back and look at that policy. I'm I'm not tied to um changing that as well. That's how much the

107class is. It doesn't say. >> But you don't know. >> It doesn't say how much the hotel is. But it doesn't the registration. Yeah. The registration when you're getting reimbured for your travel room in the it doesn't break it down to the the total cost of the district is not to exceed $2,500 which covers those things. So, it is basically the same. It's not breaking it down, but it's saying they're not going to cover $2,500. I'm saying if you're going to break it down for the trip, then break it down. state it's you would have a lot more potential threats like hair a lot higher than he is >> in carbon or Ubers or taxis or whatever >> train okay because >> I sure am going through confidence in my opinion I mean all breaks

108because I know how to show me. >> So, which I don't think anybody's ever done. But then you do you put in the policy you must stay at the noted place of the confidence and just that they're full >> like the one right now, right? And you know the thing is is that when you're if you're putting it in the agenda and you want to say you're staying at the ritz versus the holiday end, you know, everyone's hearing my just get in the habit of doing it for >> and one of the reasons why the discussion was up on a lot of this was we had a situation where and this is because of the language to to as soon as you know you're ready to go then get with Sue and book it because

109what happened with this last one is we couldn't book it right away because we had to wait for official confirmation and then they ended up having to pay a higher rate. So it was the kind of opposite the the place that was where the conference was was less expensive that once they build up then you got to go elsewhere. So that's really the next part of the discussion about how can we streamline this process so we don't lose out on expensive. >> Yes. >> Okay. So how about this? How about we not put in the the wording not to exceed $2,500 for state government just because it could be more and then you know you don't want to limit that. And how about we go with wording all anticipated conference expenses will be listed individually

110in the board motion for up. >> The only problem I have with that is if you say hotel is going to be $350 to $4. What happens if by the time you get the confirmation of the class in your book, it's now full time? >> Anticipated. >> Okay. That's what I was asking. >> Yeah, I'm saying anticipated. You know, again, we can nitpick it. >> No, I just want to make sure we can work words. I'm nitpicking this horrible word. I apologize. We can words this until everyone is happy and we can go from there. I just I I I want to be careful that we're getting what we want where everyone sees how much this conference is going to cost and agrees to that and um on the anticipated cost if it ends up

111being being something different. So, you know, but um I can't imagine your anticipated costs are going to be >> the whole trip. >> Yeah. >> No, once you put the word anticip I like >> because I mean, think about it. You're you're going to, you know, you know now if you're going to go to the NSBA in February, you know now. Check your flights. You know, book your flight. you think you're going to go for ship, you know, and at least you've got a dollar amount in there, you know, if you're going to take cabs or whatever, but you know, you can estimate it. Users, you know, I don't know. It just seems like there's ways to make that happen. And if I was doing a motion and I was going to do that, I

112would just list car expenses and ball and and write ballpark at this so that at least you're being transparent with your board members. You know, there's ways to make that happen without, you know, going, "Okay, is everybody okay with that wording?" Well, you know, again, I'll put it in there. Um and then you can um you'll have the first reading and we can talk about it next week and then it's accordingly when there's more agendas. >> Okay. >> Just one other thing, Mandy. >> I know you need copies. >> I need copies. >> Transparency. I lost ones that we did tonight. I had to be >> Okay. So, back to We finished our um uh zeros. We are now on to our 10,00 and we'll begin that at our next meeting which is going to

113be on August 20th at 5:30 W next with McDonald and um that's it. >> Thank you. Anyone else with any board updates? in a committee meeting with about two different things and one of the bigger things and I believe all of the stuff that we do are we not going to come back to that in that committee or reassigning others duty. isn't on here with no >> so policy about what else board meetings Trying to land community meetings board meetings. >> Committee meetings. Okay. Moving on to public comment number two. >> Yes. >> So was all that conversation about? >> Yeah. We'll get to stability. We have an effect. We might steal your book. We might my own. So, >> so what she said was the PDM website gives you not only the cost of

114meals, you can look up airfare, hotels, um, transportation, so you get an idea of what your trip might cost you. Awesome. Thank you. Anything else? Okay. Who else? No kudos. All right, people. It's so soft and the board of education all back to um the conference stuff. >> Yes. >> So the itemized forms for conferences I think is a great idea, but do we want as a board afterwards um information on like what it actually ended up being? I I just want to ask a question before you know here's for the motion this itemized form on what we anticipate spending that's my word anticipate but then do we want something afterwards that says there's been >> yes but that we don't see those >> oh >> so if you say if you're asking for approval

115for right 250 end up being 450. >> We might want to I mean do we want that? I just want to ask the question so that I have it. I think our goal is that we >> so I'll come up with a report you know I don't think it needs to be something like you know the board will final cost Right. So resolve that the board of education adjourned the meeting at 8:58 p.m. I have a motion. Trusty Anderson. Roll call, please. Oh, I'm sorry. Does anybody have any questions? I'm hurt. All right. Off the record. Roll call, please. Trusty. Yes. Trusty Wall. >> Yes. >> Trusty Woodlands. Yes. Trusty Anderson. Yes. Trusty Dy. Yes. Trusty Sterling. Yes. Motion carries. Thank you. Good iron.