001It is the mission of Montgory public schools to educate and inspire all students to become motivated, articulate, productive, and successful citizens for today, tomorrow, and forever. Please rise for the uh pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Item three on the agenda is roll call. So here, here, Mr. Vice here, here, Mr. Here, here. Everyone's here. Item four on the agenda is approval of agenda. Suggested motion is to approve the agenda as presented. Moved by Amanda, support by Scott. Uh discussion. Um at this point, I would like to pay note to some of our individuals here for the retirements. Um Stephanie Gaunt, Nancy Rosler, and Lisa Rossler. Special thank you to
002them for all their years of service. um with having um Stephanie Gonch with 30 years of service, Nancy Ross with 22 years of service, and Lisa Ross with 26 years of service. Special thank you to them. There will be more at the general meeting as well. So, thank you. Any additional discussion or comments? All those in favor? Yes. Opposed? Agenda is approved. Item five on the agenda is the consent agenda. The suggested motion is to adopt the consent agenda as presented. Uh moved by Scott, supported by Amanda. Discussion. All right. All those in favor? Opposed? Motion carries. Item six of the agenda is a public comment portion of the meeting. Public comments will be accepted at this time. Each statement shall be limited to 5 minutes in duration. Participants shall direct all comments to the
003board and not to staff or other participants. The board welcomes public comment and does not respond to citizens concerns at its meetings. At the citizens request in the board's direction, superintendent or designate will respond in a timely manner. This meeting is a meeting of the board of education and public for the purpose of conducting the school board's business. It is not to be considered a public comment or public community meeting. Was there any nobody on the list? Is anybody wish to have a public comment? Please come forward. State your name and your address. Um, Elizabeth Johnson, 9175 Pauline site. Uh, I just want to let you know that I feel it's a major problem as educators and school leaders that you don't take cases of harassment seriously. Um, all of you except for one graduated
004from this school and all of you know that what is happening at this school right now would never have been tolerated when you went to school. It would have been any other. It's not that kids are totally different. It's that it's not handled and it's tolerated. It's what you allow to happen. Um this is a small town. Many of the students here or the staff here have students in this school. Um and it's very concerning that uh staff is not allowed to speak out if there's concerns such as the case that we're in the middle of right now because they're um possible termination for speaking out. I had multiple staff reach out to me and say, "Please don't give up because we're not allowed to speak out. So, you're speaking for all of the students
005here when you're trying to protect your daughter and the rest of the students." It's very concerning that you are not taking this seriously. I really hope it's not your child or your grandchild that's next. We have consulted an attorney and we will take it the next step if you don't take this seriously. Any additional public comments? Ron, um I have three questions. Um when is it acceptable for a staff member to have a mirror that can look into a bathroom, see the stalls when the door opens? When is it permissible for a staff member to go into the women's restroom when it's occupied? male staff member and when is it permissible for a staff member to comment about female anatomy the student and embarrass the out of her um and you do not this is
006going on for a few years now and that member that I'm talking about is still here at the very least he should be suspended without paying or with pay because that's what happened But if you guys think that that's acceptable, then this school's in trouble. Can we get your address, please, as well? What's that? Can we get your address, please? 10397 Road. Thank you. Any additional public comments? All right. Uh on to item seven uh on the agenda, which is reports. All right. First up, we have the principal meaningful minute. Mr. Bro, they're all sitting down. Um, all right. Got a number of things here as we wrap up the year. Our state testing is done. So, uh, NBC, I want to give a special thanks to Sean Weber. She's our test coordinator. That's a
007extra organization that she takes on the building. She does fantastic job. Everything went very smoothly. Teachers were great. Kids worked hard. Uh so but we are glad to have that box. Track is almost finished. We just have two more meets left and then that'll wrap up our sports season for NBC. So our last couple of weeks will be a little calmer. Um last Thursday our eighth grade had their career exploration day. So our eighth graders got to pick one of four pathways to go visit match with their Zello. Had a great day. The kids had a lot of fun. Uh they were 2 hours at each location. The kids came back with a lot of great insights. Um we put a priority to go out to the job site so we could have the kids
008see the job, you know, in action rather than bring people in to talk to about it and show some pictures. We had great feedback from the kids and from the sites we're at, all of them said our kids asked great questions and that they were wonderful to have on site. So, I want to um make sure that we give um some accolades to Rebel Marketing, Andy O'Reilly, GE Aviation, the Mosqu Community College. They hosted kids at the Sturis Center and at the um health services building there. Um as well as the Career Tech Center, they had the building trades program had our kids out. They were watching them put trusses up. Had a great day. So, thanks to all those partners and we hope to do this again next year. We had a a great
009day. Which was the most popular career field? Actually, we picked those four pathways cuz they're pretty evenly divided. They were all pretty close. Um the GE with the manufacturing engineering was about 20 kids. The rest of them were about 25 to 26. So nice distribution across the board. Uh next week is our last NWA testing. We'll be doing those on Tuesdays and Thursdays and then we'll be done with that for the year. Um May 21st is Whiz Kids. That's 6:30 in the high school auditorium and our keynote speakers will be done at the city by size. So looking forward to that speaker and having a chance to celebrate all of our risk kids at NBC. The seventh grade classes start CPR. They have a CPR class next uh two weeks. They'll start that. Um and
010those that would like to go out and get their card can test out to get their card when they do that. So that's I want to give a special thanks to Officer Tenhold and Cam Egan. They come in and run those classes for us. May 20th we have our last band concert. May 29th is our last choir concert. And let's see, May 27th, the eighth grade goes to the Curry Tech Center. We do that every year. The Curry Tech Center invites all the eighth grades across the county. They get to go and see that program. um they'll they'll get to pick up the three different um programs that they go visit so they can see um get get to experience those programs as well. Uh all in an effort that as you get into high
011school, if that's something that you think you want to do, you got to start setting your classes up, right? Make sure you keep up on your credits so you can go there by your junior year. So we try and show that to them early. And then June 3rd is our final community lunch. So, if you'd like to come have lunch with us either at 11:05 or 12:05 on June 3rd, Dan Gorman and I are going to be on the grill cooking up uh chickens from the FFA and asparagus from our local farmers will be on the menu. So, come on out and join us. All right. At the high school, we've already had a lot of our laughs because the seniors are done on Friday. Well, really Wednesday, but I'll talk about that in a
012second. Um, so we already had band and choir concerts, prom. Prom was great. No um issues. It was a good time, good place. Um, Mrs. Leavine did a great job planning it for her first time. Um, it it's a very sad time of year for me and I'm going to cry. Okay. Um, said I wasn't going to cry this year. I know. Um, I was just typing up some of the senior sentences for graduation my office and it's just really great to see all the things our kids have done and all the things that they have. Okay, I got to keep going. Um, so this is a very accomplished senior class. Um, we have two two-way ties for both validictorian and saludiatoran. Um, first time I think ever. So that's amazing. 80 of the seniors
013are graduating with honors. Um there will not be enough awards to give all of them on Thursday. There's just not enough. Um we're doing our district walk through tears tomorrow. And so we'll start at the high school, walk over to the middle school, go through all the buildings, the map, get on a bus, go to Roro. Um uh we're encouraging parents to to find us somewhere outside to take those pictures. They always like to be in our world cuz it's the elementary they all remember. Um, senior awards are Thursday at 6:30 in the auditorium. Graduation Friday at 7, hoping to be outside. Um, we'll have our underassman awards on May 30th. That's usually quite a big assembly, quite a long one, but we acknowledge all of our underassmen for achieving the areas of core community
014ownership, respect, and excellence. Um, we will invite our eighth grade students to come over and they get a tour and they get to see what MHS is all about. Track regionals are Friday. Yes, I said Friday, the day of graduation. So, fingers crossed that they all get back on time. Um, soccer following that. And then softball and baseball at the end of the month. The FFA banquet is being planned for May 28th at the BFW. And that's always a great time for that group to acknowledge all of the things that the kids have achieved over the year. Uh next year we're looking into some electives. Uh we're switching up guitar a little bit to include some media tech components so that that can last all year and some new types of learning there. Mr. Emilander
015is taking that on and he's really excited about it. Uh we're going to do an intro to coding class. Mr. Geler's going to teach that. Mrs. Kela is going to teach a new life skills type course. um think you know like changing a tire and changing a fuse and learning how to sew and you know just basic things that people need to know that we don't always think about anymore. Um and then we're also looking at restructuring our seminar to include more so community service projects and academic intervention on a regular basis. Well, as uh Jim mentioned, MSTEP testing is winding down. We have a few students to test yet this week. New things. Um last month we enjoyed a third grade concert in the gym at RRO. That was really delightful. Not only did
016we get singing, but we got dancing and that was really fun. Um we're gearing up for a fourth grade concert next week and then that will wind up our concert season for this year. We have one more awards assembly at the end of this month or maybe the first of next month depends on rain dates for field day and so forth. But to date we have had eight assemblies and we've given out 144 student of the month awards, 64 bus rider of the month awards, 160 special subject awards and two wildcat awards for a total of 370 students. and that is 370 different students that we have found that have exhibited some exemplary behavior in those locations. So, we're really proud of our students and we'll have some more next month. Um, PTO uh honored
017our staff with a staff appreciation last week and they spoiled us and that was really so nice to have. Next week or this week, Denise and Jen and I are spoiling our staffs uh with a wicked theme. Um, fifth grade went to the White Caps game in Grand Rapids and that was a culmination of March's reading month and taking pledges and then also pledging that they would read so many pages. So, they got to culminate that with a game. And um, first grade is in the process of doing their country dairy field trip and then they've already been to the library and in second grade their Lendell Farm um, field trip as well. We're really excited for the senior walkthrough tomorrow. We have not only the kids are excited, but we have some teachers who
018are excited because they of course have students of their children of their own that are graduating this year. Yes. All right. So, but you know me. Um, our fifth graders uh will be doing their annual visit over to NBC at the end of this month. And then, uh, this Wednesday we will be working with our fifth graders. I don't know if you recall me talking about this last year, but last year we did something that was really fun. We put together pictures of them all the way from kindergarten or preschool all the way up through fifth grade and we put a video together. And then we um also did a mannequin challenge where we um videotape them in the hallway and on the playground. And so we call it our uh shenanigans video, so to
019speak. So we're going to be uh hoping to get a good day and no rain. It says 80% right now. So, we're keeping our fingers crossed that we can get outside. So, lots going on and um it's been a really great year and we appreciate your support as always. So, thank you so much. So, in kindergarten at the May preschool young fives, it is the season of the dates. We have a glow day. We have a water day. We have an animal day. We have um like everything is a day. We have a beach day. So from now until the end of the year, there's lots of different days and lots of different activities at the m. We have had our young fives have their mother's day team some songs of parents. And then we
020have last but not least roundup which was really nice. And we actually had some parents show up that we didn't know about. So that's a good sign. So keep telling people you're enrolling kids all through the summer. If you know anyone, bring them because we did have a we have about three or four families actually that we did not have written down anywhere. We're going to preschool in our area. So that was really nice. So we're pretty excited about that. And then Dibbles testing will start. That's our benchmarking at RRO at the back. We're starting that actually Wednesday I believe be finishing that up along with the um we're just benchmark we'll be doing that also. So all that data will be done ready to go by the end of May. So thank you so
021much. Thank you to all our principles uh and their meaningful minute and uh kudos to all the buildings for continuing to move forward towards the end of the year. Um, next we have a group uh from the high school that will be presenting to us around a peer-to-peer option that uh has been new to the high school this year. Yeah, you go right up there. This is uh Miss Melissa Trea and Nick Baylor uh who will be presenting today. Uh first, thanks for having us tonight. Um, we are here to present to you about the peer-to-peer program that we piloted this semester at the high school. Um, the first time I even heard about peer-to-peer lifting with Leah French at the gym and she was talking to me about this and I was like, that
022sounds really great and you know what what could I do to help and then like two weeks later I'm in a room with Denise and Nick and Mia and it is happening. So, um, I'm glad I asked because it's been a really great thing to be a part of. So, the four students that are unable to be here tonight, but were mentors in this program and working hand in hand with both myself and Mr. Taylor are Greta Al, Amanda Cedarquist, Charlotte Stewart, and Jordan Tolen. And this presentation is from them to you. So, this was student created, and we're just here to share the information with you guys and answer any questions that you might have. So, for those of you that don't know, peer-to-peer is a program um that allows students with IEPs to
023be paired with a peer um a GenEd student as a mentor to collaborate and learn together. Um students work with their peers one-on-one during class time in a a gened elective or core class. The opportunity um allows students to work on their disabilities to increase understanding and acceptance. It benefits this benefits the mentees by getting peer support, working on socialization skills and building friendships. And it benefits the mentors by providing organization problem solving and also building friendships. So the big thing that we focus on with the the mentor students is that this is a participation model versus a helping model. They're not getting tutoring hours like they would for NHS. They're not answering questions. Um they're more of a peer, a friend, someone that is socially showing them what it looks like to be a
024good student in class. And the research that I shared with the students um showed that when you use a participation model, it shows um higher expectations for the students. It creates a sense of equality versus a sense of hierarchy. Um the peer mentor is on the same level as the student being mentored and it focuses on the students strengths. So this is Amanda's slide. Um Amanda is um reflecting on her experience both before and after. So Amanda shared that her mentor uh the student she was mentoring had a difficult time with comprehension and answering questions. She struggled to understand cues in the classroom when those times working. She noticed over time throughout the semester that she would ask for help so she could give advice and starting points. She got into a better habit of
025completing her work and assignments and that they began to form a friendship. Charlotte. Um Charlotte's experience was that she had never had the teacher that she was with. She was in Mrs. French's classroom. Um her mentee couldn't balance talking to friends and getting work done well. And often he was a little too blunt with other students. But over time, as Charlotte worked in this program with him, he was able to um improve his work work habits before talking with classmates. he was better at being discreet when he needed to be. And I want to point out that Charlotte's experience was slightly different than our other mentors. Um, Charlotte's experience was actually a pilot to see if we could do a peer-to-peer experience in one of our intervention classes instead of a one-on-one. Um, Charlotte was
026in Mrs. French's basic math class. And although she was paired with Quinton, um, she actually worked with every student in that class. So, you see Charlotte reflect that she became friends with the entire class. And I will say she always came in and shared great stories about her appointment, but she always had awesome things to say about the other students in class, too. So, um, we were really excited to see how that could shake out with a group of students versus just one-on-one. and Charlotte and Quinton's relationship expanded outside of that classroom because they had the opportunity to work outside um on the play together with Mr. Greta's experience and could be two classmates. Um but they started working together on almost all together. he began to become more focused voluntarily did his work on
027his own and that they were able to share how their day was going and talk about things that they were interested in. Jordan's experience um she had already taken the class so she knew a little bit about what to expect. Um when her mentee was distracted she could remind him what they should be doing. Um I think these two have probably created the strongest friendship of the pairs. Um, they are both super interested in going into a future in business. Um, and Jordan's mentor teacher came back and told me, she goes, "You should have seen it in class today." When Jonah got the invite to Jordan's open house, he was so excited that she even considered inviting him. So, um, this is a really great pairing. [Music] And then um they interviewed the students being
028mentored um and they said that it helped with assignments and showed that they could do them on their own. It's amazing and it helped me talk to more people. The mentors reflected um that the mentees were able to stay more focused over the whole class period. they were more open to working with other students instead of working individually and that they were willing to help others with their workload and that they were better at asking for help when they did it. This is what our mentors feel like they learned. Um, they learned from their mentees what it looks like to be over stimulated, how to find ways to help people, patients, and it opened their eyes to some of the educational struggles that their classmates with autism face dayto-day in classes. Um, I assigned them
029stuff. So, I gave them asynchronous learning to complete in addition to working. Um, this curriculum was provided by Grand Valley State University through their start project. Um Denise was willing to help me out with that. We have friends who were able to help me out with that. And there's a sample um little agenda for the week. So students would have articles, websites, videos to watch and reflect on. They had a personal reflection and a content reflection each week. And so from there they said that they were able to learn about intense interest areas, how people with autism should be treated, the benefits of viewing the world in different ways, and how to stand up for the people in their classes with autism when others might be frustrated by them. Uh we asked them for feedback
030on what we would do better or differently in the future. Um one of the big problems we had with one of our mentor mentee hearings was the class that we put them in was not a good fit for this. Uh there wasn't enough opportunity for collaboration. It was a lot of one-on-one and individualized work. So the mentor student came to me and said, "I I feel like I'm talking when I'm not supposed to be and we're supposed to be working and I just it was a challenge." So we quickly got that taken care of and move them to a different class. So moving forward with this, I think we would want to really look critically at the classes that we put these peer-to-peer programs in. Um they learned some characteristics and coping mechanisms ahead of
031time. Um, we did kind of run really fast with this, so we warned the students to let us know what they needed help on so we could support them along the way. Um, so having those ahead of time they felt would be helpful. They also thought knowing the layout of the course prior to taking it would be helpful if it wasn't a class that they had taken before. And then uh staff from the teachers that had the peer-to-peer said that they would like time built in to sit and meet with the mentor in their class to share with them what they thought was going well and give them an opportunity to just like the kids work with me a lot. They didn't always sit down with a classroom teacher they were paired with. So um
032so we had a big year end celebration. A huge thank you to Missy Post um from the ISD because she helped us get some grant money to come up with some supplies for the students. So, one of the activities we did was paint your partner. So, the mentor painted the wrenchy and the mentee painted the mentor. The kids really got into this. It was super fun. Um lots of laughs. It was really, really fun. And then we had them do an outdoor scavenger hunt and they had to take selfies of all the things on the the board everybody successfully completed. Um, Charlene puts some more consistent though. We had to give it to the team with the fastest time because they were running around like crazy. And then we also ordered some games um with
033some of that money that we can reuse from year to year. So um it was just really great to let them relax and enjoy each other's company. They all got a Polaroid of each other to take home that we dated from the peerto-peer. So all in all, it was a great day. Um the mentors took some time to reflect. Um, probably my favorite quote on this slide is from Charlotte. It says that sometimes people don't need to be told what to do. They just need someone to do good things with. And I think a lot of these kids do need a good person to do something with. And that is really powerful. Um, some of them are able to look at the relationships that they have with their mentee now and look at it in
034a different point of view. Um, you know, and they were they're paired with people that they might not have had a class with ever. So, um, a lot of them really reflected positively on the experience that they [Music] had. And then I also asked the staff for feedback that had these peer-to-peer relationships in their room. Um, again, I didn't have them in my room. I just helped the mentors. So, um, it was really great to hear that every single person that had a peer-to-peer partnership in their room would 100% do it again. They thought it was a wonderful experience. They hope we do it again next year. Um, staff reported that not only was it great having the mentors in class and that the mentees learned from them, but also that the students mentoring learned
035a lot about patience and being willing to work with others and step out of their comfort zone. So, um it was really really great to get the the classroom teachers together. Um and I couldn't have done this alone. So, if I can, I would love to give some thank yous to some people. Um obviously, Leah French for being willing to share this idea with me. She has been itching to get this rolling at Monu for quite some time. It's been on paper and a dream item of hers and I know that she's thrilled that we have um done that. Uh Chrissy Filman, Stacy Brown, and Rob Patton helped us get all of the permissions rolling. um checking on the reporting, how do we take attendance, how do we do this? They were super helpful. Um
036Nick Taylor because he was a super big help from the special ed point of view when we had students that were struggling with the relationships. I'm like, "Oh, maybe Mr. Taylor has some ideas, you know, and Nick would meet with those students and give them ideas and suggestions that I didn't have access to." Um Denise from the North Service unit has been super helpful. Anytime I had questions for her or needed anything, she's like, "Yeah, whatever. Let me know. let me know so quick to get back to us. Again, Missy Post from the ISD. Our mentors who were willing to put themselves out there with little to train little to no training. So, Amanda, Charlotte, Brett, and Jordan. And of course, the classroom teachers, Teresa, Dean, Josh, and Leah French who are willing to also
037put their necks out there and let us put a peer-to-peer mentorship. So, that is all we have for you guys tonight. Uh, if you have any questions for us, we would certainly love to answer them. But thank you again for letting us talk. Job well done. And uh obviously as you have heard there um some very successful stories and uh we will look to continue to see how we can uh model that in other ways uh throughout the district as well. But uh continue to move that uh progress forward as well as next on reports we have our budget update with Mrs. Stacy Brown. Okay, here we are with the final budget amendment of the school year. The board will be asked to approve the resolution this evening. Just to give you a little uh
038summary of where we were back in December when we had some information on this year's budget, we thought we would end with $2.7 million, which is about 13.5% in our fund balance. This uh amendment tonight is more favorable than that. We should end with about $3 million, which is 14.8% 8% and which is closer to the recommended 15 to 20% that districts have in their counties. But this final uh budget amendment has our revenue assuming that we had 1,294 pupils with our per pupil allocation of $9,68. We do have an additional revenue here almost $800,000 versus our revised budget comes in a lot of different areas. Most of that money can be accounted for in some categorical we received an increased uh allocations of title one, title two, filter first grants, T1C special education prior
039year uh reimbursement. We have retiree healthcare reimbursement. So a lot of categoricals and and we had our electric electric forest transportation contractor recently entered into well uh revenues are up expenditures are up too. expenditures up about 465,000 and a as I mentioned a lot of those revenues were special grants or categoricals and when we received those the district you have to have expenditures to match those grant amounts so expenses matched uh such as title one title two filter first and then while we receive that revenue for from elective forest for our services we do have expenses we do have to allocate salary and benefit expenses for our staff members If we look into the revenue by each category category, local sources are up about 260,000. That's your electric forest contract. That is the forestry contract
040we recently entered into. State sources are up about 340,000. That's going to account for most of your categoricals. Transportation reimbursement, retirement, healthcare reimbursement, special ed are all going to be reflected there. And then your federal funds are up about 180,000. That's our increase in title one, title two allocation and filter first. Other financing sources are are pretty close to what they were back in December and that's the amount of indirect cost and transfer service. Expenditures uh instruction and people support are all in line with our provisional expectations. General administration remained in line. School administration was up about 30,000. We have some staff members who elected to receive health insurance January 1st that weren't receiving health insurance back in December. Business services had very minimal variance. Operations and maintenance, we always tend to see an increase
041in there. A lot of operations and maintenance needs within the district. Uh this school year, we did have the purchase of a food service truck. So the board had approved food service to purchase a van because that was going to better serve their needs. In the meantime, operations is going to buy food services old trucks. So, that's bundled here. We have ordered a new trailer for our van program that will be arriving soon. We have our filter first grant expenses here. We have some retirees who have contractual payouts, so their signification time. And then we did have a little colder winter than we've had recently, so our utility costs were up a bit. Transportation is up about 144,000. That's where you're going to see our wage and benefits for electric forest staff. And then we
042do have a new project where we will we will be replacing the diesel and gas pumps in the bus garage here within the next month. Other sens of our tech uh expenditures are reflected in that category and we are able to cover a lot of those with our tech and safety fund and reduce the burden on the general fund. Athletics is up about 26,000. We had an increased cost of the athletic trainer due to our monopol. Playoff expenditures were up. We had some teams do some really wonderful things when it came to making it to regional and state playoffs playoffs and we had to pay for them to travel quite a ways away. Community service is up by about 40,000. Our elementary summer school is reflected there and that is funded by a grant. We
043have no construction costs coming out of general fund this year and other financing uses are down slightly due to the amount of indirect cost that we calculate. So, we take all this information into account. We've got 19.8 million in revenues, 20.3 in expenditures. We're going to be taking out approximately $464,000 from the fund balance, leave us with around $3 million, which is 14.8%. We still have eight weeks left of the school year. I've got some room for uh emergency expenditures there. So, we're hoping that all of those emergency expenditures do not take place and this may end up more favorable than We'll be able to have those for you in August when we close it out with our auditors. Food service funds. Every year that I've been here, I've told you we have an excess
044fund balance. I'm really hopeful that I'm able to tell you here in the fall that we are going to fall under that threshold. If we look at our revenues and expenditures, we anticipate ending with about 163,000. We do have a spend down plan that's been approved by MDE and Dant has been working really hard to uh follow that plan. We've got a food service delivery van that will be arriving soon. We bought kitchen equipment including the combination oven, a tilt skillet. We have a refrigerated trailer that will help take food and milk up to our uh summer distribution spot, Rothberry. We bought new compressors for the walk-in cooler and freezer MHS. And then we still have one project that's outstanding and that's the new generators for the kitchens RO and NBC and that should take
045place here in late June. Safety and Tech Fund is our countywide village. We are in year one of our renewal. Uh this fund helps to pay for district and building software licenses, helps to pay for our technology assistance and our and our devices that are at end of life for students. This year we had large purchases at NHS and Ror. We try to take this uh fund down to close to zero every year and we are hopeful we'll get close to about $200 in fund balance cometh. the scholarship trust fund. We have four scholarships that still are housed here in the district. That's the Brit, Glenn, Okonnell, Tino. Each year we anticipate we'll have a few people who donate money and then we will pay out the scholarship to the students who are selected. We
046should end with around 29,000 in that fund. Student and school activity funds are the funds housed in the buildings that students fund raise for fun events and items. We anticipate that money in is money out. We should end with around 124,000 there. And then we have our scing fund. We don't have to prepare a formal budget for the scing fund. Just like to keep you updated. As of May 1st, we had 560,000 in the sinking fund. We completed numerous uh projects this year. We completed the HVAC heating and cooling upgrade at Roro with three air conditioning systems that were replaced at the high school. And now our next project is to upgrade the fire suppression systems at three of our buildings, RO and DC at the high school. It's moving a little slower than anticipated.
047We have our architects and engineers working on drawing up specs for this project and we hope to be able to have those to present to you for bid in the next few months. Once that project is underway and we know how much that will cost, then our next focus is going to be roofs and modernizing the elevator RO. So, I got to present this budget to you this month. Next year, next month, you'll get to hear next year's budget. And as we put that together, we're looking at what the per pupil allocation might be. Right now, there is no solid number for us to go off of. We'll see if they solidify something here for the next few weeks. State categorical funding, what does that look like? What are they taking away from us, but
048additional categorical are they going to give us? Student enrollment numbers. We know that we're graduating a larger class than we're taking in for kindergarten. How does that play into our budget? And we have ongoing building and maintenance maintenance repair costs that can always be expensive and those have to come out of our general fund because seeking fund is only allowable for certain projects. Um through it all, we're going to stay conservative and make sure that we're fiscally responsible for mon schools. And that is the amendment I'm asking you to approve tonight. Are there any questions or comments? Great job as usual. All right, moving on to some superintendent comments. Uh, please note, uh, new hire, Mac title one pair pro Lexi Slater. Uh, she is currently, uh, subbing in the MAC, uh, for a long
049period of time and she has a we'd like to hire her in this process. She has a bachelor's degree from Sienna Heights. Um, couple other things please note on the staff up on the board updates. Uh Duck Creek does have a graduation uh on May 28th at 7 p.m. That's our alternative education. I've not formally put out those invitations in the past, but uh and talking with Tom Moore. It is something that you can attend if you would like uh in that process. It is at Duck Creek uh school. And uh like I said, May 28th, 7 p.m. Uh please let me know if you're interested in going. Um electric forest, you heard uh Stacy Brown talk a little bit about uh the upcoming. We are continuing with our uh transportation at electric forest. Uh
050we do supply 16 buses uh and over 50 drivers uh not obviously just our district drivers but around the county drivers. Uh the only thing that's really changed this year is we are working with Shelby public schools for some of their buses uh in that process as they're looking for more buses at that level. So um on to uh the gymnasium. Uh we have gained occupancy of the gymnasium. We do have a meeting Wednesday uh with the construction management and the architecture group to go over some final uh punch list items uh we continue to work through. Uh hopefully we'll have some more after that on the Wednesday meeting. Um please note as Mrs. Stman said senior words Thursday night. Uh we'd love to have you along with then the Friday graduation this Friday. It's
051a 700 p.m. start. Please make sure you're there a little bit early for the processional. You should have gotten your update or update kind of the the work that is there. And that is it for Superintendent Collins. Thank you, Jeff. Item made on the agenda is new business. Item 8A is consideration to approve the purchase uh to the purchase of the new ELA curriculum. uh suggests a motion to approve the purchase of bookworm ELA curriculum from multiple vendors as listed in the amount of $79,2704 from the 35J grant moved by Amanda's support by Scott. Discussion. So obviously we heard a great presentation from the elementary staff uh last board meeting and these are the numbers that are attached to the curriculum purchase. As you can see, uh the the dollar amount of 79,270 comes from
052the 35J grant award to what's the purpose of purchasing from multiple vendors instead of just one zero price. Best best price. Correct. It allows us to get the most uh texts uh that we can in that process. And any any other So we could have purchased through open up resources the actual textbooks, but we saved $60,000 over the course of the required and the recommended text by um contracting with Barnes & Noble. And when um I approached open up resources if they wanted to match those amounts, they said we can't match Amazon or Barnes & Noble because they purchased in large quantities, but the quality of the books are identical. Awesome. Great job. Great answer. Any additional discussion or questions? What is what is 35day? So it was a state grant the literacy grant that
053we received. Uh and this for this purpose this is what this is for. There's the money left over at comes from it. There's you have to spend it on curricular resources and training other staff resources. So that's what this is for spending within and the professional development that we talked about that'll happen this summer. Yeah. um and we have until September 30th to spend it and actually the original amount which I don't know that exact amount was um over it was overseen by the ISD and then they allotted all of the funds based on pupil numbers and so forth. So had you not saved 60,000 wouldn't be able to budget under the grant alone? Well, had we not been able to save 60,000, we wouldn't be able to get all the materials. We would have
054had to pick and choose and then as you can imagine that teachers are concerned because they don't have all the components that they need in order to teach the program. So this awesome they they will not lack in any resources. All right. Any additional discussion? All those in favor? Yes. Opposed. Motion carries. Item 8B is consideration of approving the budget amendment number two. Suggested motion to approve budget amendment number two for the 202425 budget as presented per the resolution. Moved by Amanda, support by Scott. Discussion. So obviously states of Brown uh and myself met with the finance committee prior. They got a more in-depth presentation of the budget. Um, so anything you guys would like to add as well, but uh, you've not heard the presentation here. We continue to, uh, provide an increase to
055the fund balance, although it was a deficit budget. Uh, as I stated at the beginning of the year, obviously, we had some unknowns at that point in time and that we would not like the proportion to be at that uh, level and we worked to make sure that it wasn't at that level. As far as uh the amount taken out of the fund balance, uh we were at around approximately 11% at amendment one. We were at 13.5% of the fund balance and now up to 14.8%. So kudos to Stacy Brown for all her work and the staff as a whole to make sure that they're getting her all the necessary materials to accomplish. Chef Stacy, when you guys when you started here, what was our plan? So you this is this 10 years now, correct?
056Uh we were below uh this was when Donna Binga uh was the um finance director at that point in time. Her and I that was one of my first meetings to go to the state of Michigan for under the financial aid that 5% with the current contract. who had $30,000 in the in the in the fund balance. Obviously through some great uh works with our uh teacher group at that time, the teacher union that we work through some contract changes and uh we're allowing ourselves to slowly work away at that. And now we're into a a position where we feel good about the budget and and obviously there's always uh things that change every year and funding that changes every year and student count that changes every year. We still need to make sure that
057we're diligent with that, but yet it's somewhere where we're not out of the state much. So, that's a great thing. Yeah. Thank you for all your hard work, Stacy. You guys did an excellent job from a budget perspective for this week. Um, anything you guys see on the horizon that might impact us. Well, um, obviously we're going to propose a budget in June that we are really not sure. I I believe just uh at a legislative lunch this morning that uh both at the state and federal level I would I would imagine that there will be shutdowns uh due to budgets and those kind of things. So we're kind of going to guess for all intents and purposes on some things. Obviously we have some lobbyists that are working and we can kind of get
058an idea. Uh but um just like in past years, we'll try to make a budget that's conservative, but yet um it will be a deficit budget, I'm sure, at the start, and then we'll work back from there. Awesome. We're finally getting that budget down. I think I think so. I think this year, Stacy J. I think we're going to we're going to get some money from somewhere. I know, right? I'm going to hang my hat if I have to tell you where that money. Yeah. Uh, any additional discussion or questions? All those in favor? Yes. Opposed? Motion carries. Item 8 C is consideration to approve streaming at MHS graduation ceremony by Catchmark Technologies to suggest a motion is to approve payment of $1,500 to Kmart Technologies to stream the 2025 MHS graduation ceremony. I'm going
059to recuse myself of this vote um because it's uh conflict of interest. So um that's the suggested motion moved by Amanda support by Joel. So this is a uh thing that we've been doing since 2000 during the co year uh for graduation uh working with uh catchmark uh technologies um and looking at the work that they do. Obviously, we are as uh stated earlier uh this school year, we are trying to work in some classes uh at the high school so that we'll have more student uh component to that next year as far as some of the uh the work that we do around videos and then uh some of the other activities that you've seen over time as far as the the social media aspects of it. Uh, so hopefully that uh will will
060change in in in upcoming years, but the the price here at $1,500 is uh probably unmatched for any uh company that I've been able to look. You're looking at at least 3,000 plus uh for some of the other graphics. It's not just the video. Obviously, there's multiple cameras that work. There's uh language that pops up on the screen. They're moving around. Uh those are all things that will cause significant amounts of money. And uh number one to find a company that would do exactly that uh is difficult to begin with, but uh in some of the quotes that I've found and putting pieces together uh you're far over $3,000. Any additional discussion or questions? How long does it hang around? Is it like it's still there? You can go watch 2020, 21, 22, 23, 24
061still. Yeah, the video's posted to uh catchmart community YouTube channel and it's usually an article go [Music] the district does do some sharing on their social media and some of that stuff too. So I mean it's marketing I would say I would say to save it I guess I don't know because we don't know the future of what technology would say I would say put it on a CD but I don't CD at this point just say CD so within a saving and obviously through the cloud we do have those those links and if that was a change we make sure that we're staying uh current as things change to make sure that we save in those archive links as well. So typically put them on floppy discs. Yeah. So but you're bringing this is
062a request that you see value the district see value requests from parents. Correct. This is a value. This is something that allows all the extended families to be able to see it. It's a keeps safe over a period of time. Uh like I said, we've actually been working with the state area ISD as well on some uh processes and procedures for classrooms. So hopefully we can have more student involvement, patchmark technology, other uh you know, podcasts, some of those things that we're looking to do to help students be more involved in the future. So to say that it's it's necessarily going to be this in in upcoming years, but yet at the same time, I do think we have to do something uh for this video to make sure that it's it's there. So last
063year I think Brent shared some numbers of Yeah. I can do that again. Yeah, I don't have them on hand right now. All right. Any additional discussion or questions? All those in favor? Opposed? Motion carried. Item 8 D, consideration of overnight trip requests. suggest a motion to approve the overnight student trip request for band choir students to Gaffleberg, Tennessee, May 21st to the 24th, 2026 as presented. Moved by Scott, supported by Amanda. Discussion. So, it is a request for an overnight field trip with our band employer. This would be for next school year uh for the May 21st and 24th where they will be looking to attend uh Gatlinburg and um Gatlinburg and Pigeon Forge uh working in some of the Dollywood music uh situations that take place. There was the Bennett Travel would be
064the consultants that we working with for that trip. You can see an itinerary of everything that they doing uh during that trip. This would be a student fundraising that they would do. Obviously, that's why they're looking for the approval now because this would be four years uh over a year. is two shepherd kids. So there's two features not there will be addition boosters and uh what the school is showing like you mean there's there's 50 girls and 20 boys right correct we would make sure that there is a a male presence in chaperon if the bas number of males and then the same for me. Um total number of students the approximated 75 obviously depending if they want to go and if they work for fundraising but yes appropriate chaperon will take notes within that
065and make sure any additional discussion or questions all those in favor opposed motion carries. Item AE, consideration of the MISD bianial election resolution. The suggested motion would be to approve the MISD bianial election resolution which designates two people as the MAC's representative to serve as the MIST electoral body and an alternate representative. Um the MAC board of ed supports those two individuals for positions on the MISD board of education and directs a representative to vote for these candidates at the June 2nd 2025 election. who were our who did that for us last year. So, this is bianual, so it wasn't last year. Two years ago in 2023, Karen uh was the representative and Scott was the one. Okay. I would so be the representative. See, it was quick when that was going to No, that's
066okay. I'll do that. Would you guys be willing to serve in that capacity, Scott? All right. So the motion will be to approve the MISD bianial election resolution which designates Karen uh as the MAPS representative to serve on the MIT electoral body and Scott as the alternate representative. The maps board of ed supports Scott and or Karen and Scott for positions on the MISD board of education and directs our representatives to vote for these candidates at the June. Oh, we have to actually decide our candidates. Hold on. You just elected the I didn't that's a whole different level at a different level. You guys just got elected to the board. I was going to say wait like I didn't agree to that. All right, let me stop on the first one. So the suggested motion
067is to approve the MIC bianual election results which designates Karen as the map's representative to serve on the MISD board electoral body and Scott is the alternative representative. That's it. That's all. Well, and then we're she's the only one running, right? So we then there is the rest of us that we we are supporting. We also have Mary Shab Mary Sha is re uh running for the MSD. So this is a re-election our two open positions but only one individual that is running for that position. She has served for the past uh 7 years on the MASD board and previous to that she was at uh reach buffer on their board of education for 14 years. So what they do is a open work position they will do um a process they will post and
068say that they have an open position and they'll interview and then um do you want us to support you as well or No, I was just curious what they did. I I was wondering if they sat with an even number of board members. So basically the resolution will be that Karen is the representative, Scott is the alternative to support the candidate Mary Sha. Number three would be the board directs its representative which is vote for Mary at least. Okay, I really messed that up and I now know city's trying to get rid of me. All right. So, we need a support and or I'm sorry. Um, can we get what we need? City motion. Oh, wait. City of the motion. Who was support? I'll support it. Support. All right. Any additional discussion before I murder
069this? All right. All those in favor? Opposed? Motion carries. Item 8 F, consideration to approve or disapprove the MISD 202526 budget. Suggest a motion to approve or disapprove the MISD 202526 budget as presented per resolution. Okay. City support. budget itself is the presentation uh as well that was uh that took place on May 1st. Greg did uh attend that. So he might have additional uh compon components as well but the total 2526 budget is for $105 million pass payments of 43 million total funds including three major funds general fund special education fund and the patient education fund. Uh the MSD has 425 plus employees and their student continues to ride with their rise with their special services. The school board representatives did unanimously approve the presentation. All agreed statements back to the board. Any additional
070discussion or questions? All right. All those in favor? Motion carries. Item nine is close session for superintendent evaluation process. So move. All right. All those in favor? Yes. Opposed? Motion carried. We need a motion. Scott second. [Music] Yes. Mrs. Francis. Yes. Yes. Mr. Smith. Yes. Yes. Yes. Yes. All right. We will now go uh into close session here briefly. Students, go ahead and bring your packet or your agendas up for two signatures that you need for your class.