001Are we all ready? Meeting the order. It is the mission of Monture Area Public Schools to educate and inspire all students to become motivated, articulate, productive, and successful citizens for today, tomorrow, and forever. Item two on the agenda is pledge of allegiance. Oh, there we go. Little one. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Item three on the agenda is roll call. Mr. Francis here. Mr. here. Mr. Here is next. All right. Item four on the agenda is approval of the agenda. The suggest motion is to approve the agenda as presented by Scott, support by Joel. Any discussion? All right. All those in favor? Yes. Opposed? Motion carried. Item five on
002the agenda is the consent agenda. Suggest a motion is to adopt the consent agenda as presented. Moved by Joel, support by Scott. Any discussion? Just like to please pay note to Sue Dyer uh who has had a couple different roles in the district, but uh congratulations to her. She had tons of years within the district was very helpful at that time. Any additional discussions or questions? All those in favor? Yes. Opposed? Carried. Item six is the public comment portion of the meeting. Public comments will be accepted at this time. Each statement shall be limited to 5 minutes in duration. Participants shall direct all comments to the board and not to staff or other participants. The board welcomes public comment but does not respond to citizens concerns at its meetings. At the citizen's request and the
003board's direction, the superintendent or designate will respond in a timely manner. This meeting is a meeting of the board of education in public for the purpose of conducting the school district's business and is not to be considered a public community meeting. Are there anybody on the list? Any public comment at this time? All right. Item number seven is reports. All right. We'll begin with superintendent comments. So big congratulations to two uh teachers within the district. Alexa Francis is a first grade teacher at Early Elementary. She is uh finishing up she just finished up her fifth year which is allows her to receive tenure. She has been with the district longer that uh 6 years prior to that as a parent as well for 11 years in the district. Just as a reminder within teacher tenure
004which is act 4 of 1937 uh 1937 and uh act relative to continuing tenure of office of certified teachers in public education institutions to provide for probationary periods to regulate discharges or demotions to provide for resignations and leaves of absence to create a state tenure commission and to prescribe the powers and duties thereof and to prescribe guilties for violation of the provisions of this act. So um basically over time there is a 5year uh period of tenure uh that you need to or probation year period that you need to get which then you receive 10 year um it could be four with three consecutive highlight effects. Uh so congratulations to Lexa Francis, first grade teacher at early school doing outstanding job as well to Michelle Buntton uh who is with us uh who received tenure
005previously but is uh has been with us for four years. Eighth grade mathematics teacher uh at NEC. Moving on to new support hires. As you can see there was two individuals there. Shannon Knap was a Manu High School graduate um here previously in 2009. Uh she will be joining us along with Scott Thomas who does have uh 15 years of experience with custodial work. Uh was a part of White Boy School's uh next store across. Um couple other things, legislative updates. Um not not much really to say. There's a back and forth and a lot of unknowns. Um legislators are moving back into office tomorrow. Uh so they've been off for quite a few weeks here. Um but as far as the federal components, there was a hold on some title funds. Uh within those
006title funds, it's not necessarily we did some draws uh prior to that withholding. Although even as a whole if like say next year some of those title funds, it doesn't dramatically impact us as a district. there would be a maximum impact of around $64,500. Obviously, not what you want, but more likely it' be more around some of the professional development lost opportunities for us in the district. This year, uh we'd see that within our title two. Uh but we'll see. I think there's going to be ups and downs of bills that go back and forth and all over the place and there's uh plenty of time and talking with many legislators, there won't be answers for quite some time. So, um possible shutdowns and not of schools uh but just around work language around schools
007about that. Uh just on our co-curricular bond uh that's been moved forward. We're done and finished with the gymnasium minus a couple little tweaks just as far as training on some equipment and making sure everything works. And then our big MCAT logo on the front. We're still waiting uh on some lensures from the DE to put it up which uh will take a little time which you would think we need licenses for a cycle to do. So we're waiting on that but that will be the final piece to that. We are on to the barn. We uh have some drawings that are taking place. We had went out there and walked actually and tried to put off some different areas where we thought that it could fit. Um we're still a little over budget of
008what I would like. So, we're trying to minimize a couple things and make a couple twists and uh once I have those, I will uh send it your way and share out to to get an idea um as we move forward. And then um we did uh work on a new era Christian um transportation. We have uh an agreement with them that we have done for the past 10 8 years probably and uh we will continue that as well. There will be a change where it was only the transportation of PM only. Um but the contract itself looks exactly the same as far as cost as last year. It's just the number of hours that might be trans other than specific spots. But that is it for superintendent comments. New business. Item eight uh is
009a consideration to approve building handbooks located in the Google Drive. The suggest motion is to approve the 202526 handbooks for MHS, NBC, RRO and the MAC as presented. So by Karen, by Joel discussion. So um you did see within every one of those handbooks there was a document that said these are the changes, right? So within within each of those, so at the MAC and RRO, um it was just date changes. There was a couple page changes at RRO, but uh then at the MAC uh changing the secretary name to our secretary. At NBC, uh there was a section around the field trip tabs uh and just changing as to uh minor writeups and who can attend field trips and and around some of the changes that they had looked there. They also added the
010student technology component as far as replacement damage fees. Uh they also get that when we do our tech policy that they're going to sign off at the beginning of the year, but they felt at the secondary level because there's more student involvement. They go over it to help remind them of being careful as those will go home a lot more at the uh middle school and high school level than obviously at elementary level. Um also changes then at the high school um fees and obligations warranty conqu uh consequences for participation in graduation. Uh we've had some situations where there is that we are now trying to hey I don't know if we can give you a diploma and graduate we're still not we work very closely with the families of how we make that happen.
011Uh there is a added statement to the plagiarism section that includes AI generated content when students are expected to create their own content. We're still working on a board policy on that as we have not quite come to agreement on what that should look like or uh where that is but that we do want to make sure that that is put out there. You can also see the updated uh price and damages for our Chromebooks at the high school level. uh appropriate charges on page 20 uh on the athletic code. Page 22 now states that it pertains to all athletes all athletes representing Honey area public schools both school and club teams. On page 36 36 and add a statement stating that dances are a privilege and that their attendance may be limited due to
012disciplinary actions and other operations. Any additional questions or discussion? All right. All those in favor? Yes. Opposed? Motion carried. Item 8B is consideration of approval of the course cataloges. Suggest a motion to approve the 2526 course cataloges classes for MHSNBC, RRO, MAC, and MCBA virtual as presented. So we're going to send a discussion. So the the only change uh that we had within those course offerings were at the high school. Um so guide dates were updated but then the link MCBA course catalog was uh added that changes at that high school level. Um at page 10, life skills course description added. Page 12, fundamentals of coding course descriptions. That was the coding course that we will be uh having this year. Uh we moved to guitar for beginners and music technology course descriptions and added
013the description uh guitar and media technology sound performance and production. Um and have a description there. Um fitness replace the course name fitness and wellness to the new course of fit and healthy description. 17 also combined PE classes physical education part of B training into one PE course with one description very strong just some of our work with our new health physical education teacher to do and then page 20 uh the CTC course names updated that they shared with us any additional discussion or questions all those in favor Yes. Opposed. Motion carried. Item 8 C is consideration of approving Brook Laroo as the new elementary teacher at RRO. This suggest motion to approve Brook Laroo as the new elementary teacher. Did I say that name? Yes. So need a motion. So Joel move support discussion.
014Um, so Brooke uh pressed the interview committee at the elementary. I as well interviewed. Uh, she's looking to do an outstanding job first year teacher knew. She's a Pony Shores graduate and an Alma graduate. She was an athlete at Alma. Um, not only as a athlete but a captain as well for both the volleyball and basketball team and was a member of the women's lacrosse team. So very active in her work. the deans list to be a great she's beun helping out the girls basketball program uh she is going to change so let me think about she was a third grade teacher. That's good for lunch. Okay, all right. Any additional discussion or questions? All those in favor? Yes. Opposed? Motion carried. Item 8 D is consideration of approving the school loan revolving fund annual
015application resolution. Suggest a motion to approve the school loan revolving fund annual application resolution as presented support. So this is a resolution we must pass every year regarding the amount of money we need to borrow from or pay back to the school uh bond loan fund in order to make our debt service obligations. This year will be borrowing mode. This resolution we anticipate borrowing $49,687 uh from the school bond fund next year. We work with PFM, our financial advisor, on these balances that we're expecting to pay down this loan by 2027. And if I'm not mistaken, the loan is basically to cover us before we come into a new budget. Is that correct, Stacy? Am I missing? So we have debt obligations and the taxes that we take together are not enough to pay for
016those debt obligations and so we have to borrow money for that but we should go into repayment mode next year and the year after and then we'll be payment mode here 2037 it's all so it's all cash flow basically um what happens if we didn't pass this is just pure curiousness I mean I think Stacy said so. I mean, but it's a long chance, but like there is a chance that it could not pass. I'm just more of curiosity. You can't you can't mix I can't mix funds. I couldn't pay for it with general funds. So, the school would not be allowed. Yeah, we would have. [Music] Okay. the liquid on alone after. Yeah, Jeff wouldn't have. All right, silly question. All those in favor? Yes. Oppose. All right. No worries, Jeff. We passed it.
017Yeah. Really fast. Consideration to relinquish federal funds. suggest a motion is to approve relinquishment of $685 of title three immigration funds by Joel supported by Scott. Discussion. So uh this did so as a district we did not apply for title 3 immigration this year. Um the only uh parents enrolled this year were our exchange students. We're asking approved. We've been pushing this $685 and title three immigration fund. So, as we're learning through our title three and our audit process that we should have board approval, we do this and that $685. Although the exchange students do qualify, the money can only be used for certain things that directly support them and some of their academics, which is very difficult to do and not. So, it makes it difficult for us, especially when we go in the
018process of asking for those dollars. Um, as part of the federal funding requirements, the board must take official action on this board documentation federal program specialist. So that was 68,500. You had to find a way to make that work. 685 is just doesn't make sense, right? Yes. And no, I I think it it still is based upon the seven students. How do you spend that? Yeah. I mean, if it was maybe something much larger where it's an individual and they can program and do a number of different things and have additional dollars to help support those programs and activities. So, yes, maybe. But we're not even necessarily seeing those. Any additional discussion or questions? All those in favor? Yes. Opposed. Motion carries. Item 8, F is consideration of approval for middle school classroom carpeting project.
019Suggests a motion is to approve a quote from Bethany Mills in the amount of $35,621.64 to recarpet classrooms at the middle school to be paid from the general fund. Motion support discussion. So, we recently completed some carpeting replacements in a few rooms uh in remember the school and there were a few additional rooms that still need new carpeting throughout the district. There's actually more than even what we have now. So, we just want to make sure that we're continuing to move forward and replacing carpeting uh when we can and where we can. Uh we intentionally split this work between the two budget years to manage the cost effectively budget. The amount we are asking the board to approve is $35,621.64. 64 cents is within our budget for this project. We're using Source Well, so there
020is a question as to why, you know, Sourcewell is a company I believe is out of Ohio, but there's the company out of California, which is Bentley. Why are we using these companies from so far away? But Sourcewell is a cooperative purchas. So rather than us trying to work to put an RFP together then through that RFP taking all the bids working through as to who if they're valid if they're not valid we work through source well which then um that meets a program that meets all the state bidding requirements mills is the company that was awarded the contract through this program and then they are working with a installer which is the graph interiors on the installation. So if we had local folks that wanted to bid on that the RFPs out there we
021have informed uh some of those individual we actually started with our local and we do work with them on different projects as well to to know what those dollars were amount were around because the threshold of know where it was certain. Are there a lot of classrooms in the middle school that are carpeted? Are they Is that something new? Are they all carpeted? They're not all carpeted, but there is I would say that that's more so than any other building. And this is like recarpeting the ones that are already there. The carpet pretty at the elementary Any additional discussion or questions? All those in favor? Yes. Opposed? Motion carried. Item 8G is consideration of overnight athletic trip. Suggest the motion is to approve the overnight trip for the varsity girls golf team to attend Trevor
022City Central girls golf invite Crystal Mountain Resort on August 18th through the 20th, 2025. sports for a car discussion. So, we're moving into the next school year already. Athletics uh are starting and this is an overnight trip. Uh obviously, I could have had a board meeting before, but this is far in advance. Crystal Mountain, there are chaprons, both male and female for these six that will be attending uh this event, August 18th through the 20th. Just a quick question. I know we've asked this a couple times. Do we not plan overnights out like prior years in advance? Like could we not get all these at one time and just approve them all or do they have to come in peace? We could do it all at once. I I think that this one specifically was
023Yeah. And I'm sure we'll get those will those will still be part of it, you know, switching them up for an opportunity or something like that. I'm just wondering if there's from an efficiency perspective if that could be per sport, you know, like break it down and we approve them all and then be put in the So, yes, there'll probably always be additions. I guess I know that we have a couple that won't have it two or three of them and then they win like districts. But I think that could be set up ahead of time too. three approvals we could have in this time frame right now. I mean said a football league or a girls golf finals or the whatever. Yeah, I mean they kind of know we could put those in right
024now as approval of not a huge deal. Just ask any additional discussion or questions. All those in favor? Yes. Opposed? Motion carried. Item eight a h is first reading of no mola policies. The board will have the first reading of nola policies and the second reading of the and adoption next month. And I'm not going to read through all of the policy numbers. I'll let Jeff do that if you want to. Yeah. So I'll just give a a brief little update, but we did meet with the policy committee uh prior to the meeting. a lot of just language changes for the majority uh of those. But the first document in that folder kind of gives your overview and comments around each. Uh the first bylaw uh 0131.1 bylaws and policies. This really just allows for
025a streamline of uh as far as policy adoption process as far as technical corrections. So if we find that there's a grammatical error, misspelled a word or just something that is technical uh within that process as superintendent, I can make that change and say, "Yep, we're changing the policy. We're putting in a policy." I will then provide an overview or an update to you as a board. If it is agreed that that have changed the meeting or something, we would then go back to this process with some of those technicals. It doesn't need to go to to our our process. uh 14:30, 3430 and 4430 leave of absence. Those are just changes that needed to take place as far as verbiage is concerned as far as uh ESTP which is the earn sick time act
026where after 30 hours worked 1 hour sick time it's accumulating most of the contracts already set there are a couple areas on that as well. Uh 2340 is field trip and other district sponsored trips. It's actually um a revision because 8640 which you find later on uh in the board packet there was rescended. So 8640 was rescended which add around some information around field trips. So they've added the two together. The policy has been adopted adopted to update language overall to include transportation options and provisions. Uh 5320 is immunization uh which talks about us being compliant with MDE Michigan Department of Education 2024 immunization requirements and just says to make sure that we're at the kindergarten 7th grade uh levels staying up to date as administrative guidelines that there as well. uh 5330 use of
027medications which um basically says that any medications that are brought here to the school should go to the office and they can be dispersed and how they should be should be written by the physician one of the parents within that process. 5330.01 01 talks about the epinephrine auto injectors. So there are epipens um and just how the district as far as liability is concerned. Some concerns the district is if people are putting those in are they liable that states that they are not process um 5350 student health and well-being um prevention. This policy is revived to include comprehensive mental wellness initiatives to promote emotional physical safety of students. Um policy 5610 emergency removal suspension and expulsion of students provides I may have to come back with this one uh in our discussion with the policy
028committee. Uh what this was was being done is that the superintendent can now make those suspensions of longer than 10 days and the the intent was that that suspension could be longer than 10 days till we reach the next board meeting to have the long-term suspension or expulsion hearing. Um although it in reading it, it might it kind of sounds like I can just suspend longterm and expel and the board has nothing to do with that. So, I want to make sure that legally we're doing this right and and my process would be, hey, I'll inform you if it's going to be anything longer than 10 days. It'll be the next board meeting, but I would hate to put in a policy that is not someday years down the road when I am no longer
029a superintendent that the superintendent just wants that I think a process it would be not much different except for the next and it didn't it that language didn't speak about expulsion. is just correct as longterm suspension. You are not correct. So I just want to make sure that it's not setting up for additional. Um so there may be a change, but I'll I'll update that if if there is or if the way the language reads is an attention because there is some language that makes it sound like it'll go to a board meeting, but it doesn't specifically. So policy 7310 disposition dis disposition of uh surplus property. So this revised basically takes us and our records of uh the surplus uh property and making sure that we're keeping records of all that. It was at
030$1,000 anything of $1,000 or more. Now it's at that $5,000 threshold. 8320 personnel files. Uh this policy is revised to reflect the recent changes to parah due to PA236. This uh revision requests provisions of law should be adopted legal side of things. 8510 is wellness revised. So this is um to include US Department of Agriculture the USDA requirement to include overall language to add USDA guidance around wellness options throughout district operations. 8640 is that policy that we talked about earlier about the transportation field trip district sponsored trips. 2264 and 2266. So 2264 is the rescending of the 2024 title 9 um adoption that uh needed to take place that we did back in 2024. All title 9 uh processes and procedures around non-discrimination of of the basis of uh sex and educational program activities is
031now back to the what we would know as the 22 2020 uh title N standards. And uh when we're looking at what that means as an overall uh it's just around some of the classifications and and and how uh expansion of what is being investigated and what is not. So uh the 20 2020 res uh regulations really uh defined sexual harassment as severe, pervasive and objective offensive where uh it did not ex explicitly include identities orientations, regulatory texts and the federal court and the Supreme Court had interpreted 9 to cover these protections previously. Um so the expansion went into stereotypes characteristics pregnancy related conditions orientations that NC is no longer there back to 2020 u programs and activities that are under the school where in 2024 it went into the expansion even off campus as
032long as there was a hostile environment between schools district. So it it expanded in 2024, expanded uh in the uh number of cases that could uh take place. Although they did shrink the time of what that investigation looks like where it now went back to basically pervasive traffic. So look at that. If you have additional questions around these policies, uh please let me know at the August board meeting. uh those will be in second reading which then will vote upon those. Um like I said for the policy 5610 I'll get you the update. Uh we'll leave it as is right now because if it doesn't need to be changed as it is multiple but it does I will do that and then we'll have a first. Awesome. Item nine on the agenda is ajourned. So
033move by Cindy in support support by Joel. All those in favor stand up and go home. Thank you. Thank you. And hi to some of you that I didn't say.