001just join us congratulations to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all how many oh okay Terry could you please call them absolutely trust sure no here Ben Joseph here ciao here Corson absent wounds here entire here well we're six tonight do we have any correspondence yes we do Dearborn thank you for the beautiful flower arrangement in memory of my dad I am I am so grateful for the support and understanding that you've provided wishing all of you the very best thank you again our own Sean thank you thank you we're sorry for your loss thank you that's all of our correspondence super happy to have you I'm super excited as well okay thank you so
002much everyone for the warm welcome so I'll go ahead and get started by introducing myself and who I am so I'm Kosh I'm a ride I'm a senior here at TV so now it's just crazy um so I wanted to kind of talk a little bit more about like who I am things I enjoy doing so over here's a picture of my family my grandparents visited from India this summer so I had a really good time with them and so all of the highlights um over here some of my friends some of the clubs I do at Stevenson are kivon Catalyst and I also lead over here is a logo for an organization that I lead called enco Justice which is an international non-profit working on like Tech policy stuff I'm regulating AI like ethics
003accountability all that sort of stuff um and then over here is a picture of me from June when I was in DC wearing a shirt democracy is a verb um I'm a huge like Community organizer activist advocacy person um I serve on like the Vernon Township 708 Mental Health Board that was recently passed through referendum initiative last November um and so that's kind of like pretty similar setup to this where you know there's like a secretary and all this so um anyways a lot of exciting stuff and uh I love DC's like my favorite place to visit every time I go it's like it feels like the same energy um and I'm especially excited for like um all the exciting like politics that's coming and the election cycle that's coming up right now so um
004that's just a little bit more about me um but I'm super excited to be here today and thank you all so much for this opportunity so one thing that I'm so I've heard a lot of positive reception that Alex did an incredible job last year and so I don't want to change too much so I'm going to keep the same structure that Alex presented her student body reports in in that it's gonna be four pillars Community academics Athletics and arts because after all that is what Stevenson builds off of so there's not much to change in that sense um but um there are like some things that I'm hoping to slowly ease my way into these like new changes and so one thing um this year that I'm adding is something that I actually like
005Dr gergen asked me about I was interviewing for this position he was like okay like there are a lot of clubs at Stevenson that there's like 200 clubs and there's a lot of clubs that oftentimes don't get the same like recognition or a lot of people don't know about what those clubs are doing and so each month I'm hoping to kind of present and I've reached out to a couple of clubs before this meeting smaller clubs that Stevenson um to kind of hear what they're doing kind of Spotlight some of their work as well because oftentimes that goes unnoticed and then also this is my first time at the job and so like if you guys have any feedback for me in and out after every single meeting that would be awesome um but yeah
006I can go ahead and get started with just like some of the stuff from the summer and what's been happening so over here are two pictures um Stevenson HOSA team actually traveled to that Internationals in Dallas Texas this summer and we actually had like I think like 13 teams place in the top 10 of their events so nothing unusual Stevenson Jose continues to kill it um and then over here we have uh pictures of Stevenson's team's team um in Louisville Kentucky um which recently participated in like this like national competition where there was like 143 teams and so they did competitions in like science mathematics engineering Arts and Technology um and so over here we have a team that actually won second place um and so obviously there's some trouble travel and some victories um
007that are co-curricular activities I've had over the summer um we continue to have just a few more victories so over here our future community I always forget the name okay family career and Community leaders of America um Club at Stevenson traveled down to Denver um for an International Conference where we had teams compete and actually play to the top level um and then it was just like a nice opportunity for them to kind of attend workshops and kind of spread the spirit of like community service and um giving back to their community Through education and then over here we have Colin fan who recently graduated Stevenson um who actually attended the like he was like it was like an international physics Olympiad in Japan um and actually placed all of that as well so once
008again just you know more Academic Teams that are placing well go visits go visit I love physics okay um this is also some very very cool stuff that is I think we're trying to use a little bit more of so we have two groups that kind of traveled um this summer one was this international service trip um in that was sponsored by like actually my former physics teacher misone um in Cuba Dominican Republic and so they participated in like local activities they um obviously they tore it around and I think that I've spoken to some of my friends that actually went on this trip and they said they had a really good time it was really enriching experience to learn from these communities um and then also we obviously had our Stevenson's group uh go
009to this leadership conference in Berlin over the summer so there was like 19 students um and they visited like different countries throughout Europe and it was part of a larger um Global Leadership Summit that were centered in Berlin and so um once again some of my friends told me this was an awesome experience for them and really eye-opening opportunity to focus on specifically the issue of climate change um where they kind of developed proposals and solutions and worked with activists and other um youth leaders that are kind of stationed across the globe really um at this conference so really really good opportunity that Stevenson's providing for all these students to really you know explore their interests whether it be in the Caribbean or in Europe so here are some other pictures from over the summer
010the PWC orientation so since last year interest in the PWC has expanded exponentially and so um for the incoming class of 2027 um the PWC leaders actually organized an orientation and kind of walked through different equipment that's available for them the different activities and also taught them kind of how exactly they can maximize their experience at the PWC um and so over here we have pictured um two of the trainers and then a bunch a good this is actually pretty surprising I didn't expect that there was gonna be this many freshmen um that had showed interest but there was a good amount of freshmen that came out over the summer and worked with the wellness coaches to kind of learn more about the PWC equipment and all their offers and then as always a very
011very successful FMB training day so I myself and as I am an FMP a first year FMP um and I honestly find it super super fun so I'm gonna kind of walk you guys through one of my favorite activities that we did that day so over here we kind of had like three rectangles and so there's obviously a ton of mentors um and one of the games that we played were essentially we had our eyes blindfolded and there were people on the outside um and there were balloons in the middle that we had to essentially keep up and so there are people in the out Tech and telling us where we needed to go to like lift up the balloons to make sure they didn't fall touch the ground um and whichever there were three
012of these rectangles whichever rectangle could keep the balloons up for the longest um one essentially but I think the more important or more significant part of this activity which we like to do in fmps like debriefing activity what is the larger meaning or purpose of the activity and I think that um for that that was definitely the fact that obviously in advisories you know freshmen are there's gonna be different challenges different obstacles and different hardships that each freshman are going to be enduring and the job or the role of an FMP is really to kind of guide and support them and kind of lift them up wherever needed and so that was a pretty cool activity that I think had um pretty like large meaning and so I really enjoyed that and we've been having
013a really really good time in FMP this year so far and so this was freshman orientation day a very very successful day and I think that something is special to touch on is that a lot of schools have this like orientation day for freshness but what makes Stevenson I think really really unique is not only the very large and bolstered FMP program that we offer but more importantly that we have this kind of balance between okay let's get into a smaller advisory setting let's meet your faculty advisor let's meet your co-fmps and kind of develop these personal with them but then you kind of go into this like larger assembly pep assembly where we had Mr gobble and other guest speakers come in and speak um I think that's that's that was really valuable and
014I think that's something that we also that I also love is um the different like themes the identifiers that each co-fp so this is actually my co-auth mp Ro and um our theme was obviously like FMP pool party and so um we had like these lays um Hawaiian shirts and it was just a truly awesome experience and I've genuinely like loved so much meeting with meeting my freshman I was honestly excited for that like all summer so probably one of the highlights of my summer too is technically it wasn't necessarily summer but orientation it was really really fun gosh rode the bus in with my daughter yeah yeah he was freshman she gets around with us so he brought her yeah and then the fractional mixer so this was last Friday so I had to
015like kind of scramble in to find some pictures to put in here but um also an awesome experience this is me over here with my friends um it was super great and I think that um I loved seeing my freshman there too and a lot of like and it was it was also interesting experience because there was like a quiet area inside like the pool patio area where they were playing Bingo but then there was also this like larger area for like like the more extroverted students to kind of enjoy so I like seeing that kind of balance between like inside and Outdoors and the different types of personalities that freshmen have coming in and something that we always do is obviously the spirit tunnel so we like there were like a bunch of fmps
016lined up and freshmen ran through there um but then we also had a different entrance for the freshmen who maybe weren't as comfortable going through the spirit tunnel um so I just love how you know as always FMP is kind of accommodating to those different needs and interests and so really great experience 860 freshmen came I think I think this was like probably the record it was 860. freshman class is 11. 860. it's amazing all of us out of 1100 or something yeah and just I'm gonna go through this I feel like I'm taking too long so um some things that are coming up we have streets Fest and wellness week coming up um these are just some things that they're doing overwhelm this week so we have like a field day that culminates but
017then we also have like button giveaways sleep quotes pretty similar things to last year um Key Club service fear is also coming up so I'm the president of Kiva this year and so we are organizing a booth at Key Club service Square which essentially offers freshmen and underclassmen an opportunity to kind of engage with the different service opportunities involved to your opportunities that the students and Community has to offer so they're also inviting like Community organizations that are not necessarily based in Stevenson to also attend um and then homecoming planning I think I just thought today that the theme was space space party that's what I believe they chose yeah space party so um I think planning is already starting because it's actually like I think about like a month right month like five weeks
018or something so um they're playing for the assembly um for fall Sports to kind of walk out outside and then kind of mapping at the different decor and different holidays are going to be decorated so that kind of wraps the community section um academics pretty like it's like pretty usual things and um awesome stuff but we have like nearly 770 750 freshmen come to summer school this year um and clubs like HOSA FBLA Kiva Key Club all the big large organizations and clubs that are starting up um this this week um and then the CCC over the last two weeks has also been hosting sessions to kind of help and guide um seniors like me in this process of college applications and so definitely a very nerve-wracking experience but I'm personally very thankful for the
019CCC and the counselors and all the SST that's available at Stevenson for kind of guiding us through this process um and so in terms of Athletics one of the best things that has happened over the last few weeks is um the creation of a new sport at Stevenson's a girls flag football so my friends and I have been doing boys flag football for the last um one or two years um but this year very new um somebody that hasn't necessarily happened has never happened before is the girls flag football team it's Michael FMP Eva is also on the girls football team and she was very very excited for this and that was honestly like her like she was like so excited for this so um I think it's great that they not had the opportunity
020to play and um there was a lot of excitement for this and um a lot of people are actually going out to watch these games as well so it's really really great stuff I think they went two and two this weekend yeah one two and lost two incredible um and then just some other athletic wins we had um our 3D Archery Club sebasti three archery club that placed really well um and then different fundraising events that were kind of organized by um different clubs I think I believe it was oh yeah we had like our foundation golf that was that actually raised nearly like a hundred thousand dollars um that was like kind of had Stevenson foundation's presence there so that was some good stuff as well um and then in general schools in full
021swing so we've had like all of our fall sports that have conducted tryouts um teams are beginning to practice um I know like some of my friends are waking up at like 5 a.m for like Monday morning soccer practices so it is there it's happening and then our first football game um is this is next Friday August 25th wait 25th and they're actually celebrating Night of Champions which recognize the state champs from last year so they'll be kind of having that celebratory um kind of feel for those former state champs um and then new sport alert girl slack football and then new club alert pickleball Club I am a huge fan of pickleball I play like throughout the summer so if anyone else plays pickleball that's awesome because wonderful wonderful sport so they actually had
022that club this year um which is also some pretty exciting stuff um and then Stevenson so um in terms of the Arts we actually had a summer theater class take a trip down to the city to actually watch the play called um it was like haystown I've never heard of it but um we had a couple students go down um there to watch that and then our band band team had a fundraiser and then over the summer we had two sessions of the um like art and digital design photography and art classes that actually had like showcases in semester one and semester two over this summer so these are just some pictures of summer school students kind of visiting and exploring the um an art boot scene that are that were available um and then
023also some very cool stuff um Stevenson and Taylor Swift so the Stevenson Ben Color Guard I think I actually heard them like practicing outside just now um are practicing their routines for the 2023-2024 season including parts of their Taylor Swift inspired halftime shows so something that I don't think has been done by a Stevenson Colorado um band before so at the end of the season they're gonna re-record it and re-release it as a second album company is um having auditions in August for their fall Productions illegally blonde the bully plays and Spark um and then an increase elections for happiness so this is what I was kind of talking about like this new kind of Edition that I think would have been helpful so these are obviously pretty lengthy descriptions and explanations but essentially um
024one of the coolest things in Stevenson's other fashion Club is um one of their goals is to pair up with more clubs to broaden perspectives and so their discussion with the black student you need to learn more about the impact of black designs models and photographers and fashion as well as scheduling some guest speakers um from like the black community to kind of Spotlight and feature some of the different designs and um kind of fashion that that Community has to offer um and then secondly our Sports analytics Club um they're playing mainly focus on the end of the Major League Baseball season the beginning of the NBA season and almost the entirety of the NFL and college football season um and then something unique that they like to do is usually contain a statistic of
025the week so they're relating to a sport of their choice along with activities and bi-weekly supports updates and so these are just examples of how two you know clubs that maybe we don't always talk about the most are doing some pretty impactful and great work um and then one more thing that I want to mention is our our modern United Nations team is actually organizing for smunk the annual Stevenson conference which kind of convenes nearly like dirty schools and delegation to come compete in monitor schools so pretty exciting stuff from our clubs and then lastly as Alex like to do the different student spotlights and so I kind of went around the ilc um in different areas in the wood Commons to kind of hear and write down what different grades liked and so this
026one is actually someone a freshman who said they love the Jasmine's everything bagel okay also the detachments everything Bagels um that's awesome and then that's pretty good um so yeah this was just and then this this person this girl from sophomore year mentioned how um she got to be a big shot because she was no longer the youngest fisherman that was something interesting as well as for your sophomores and then our junior said that she she said she was taking five AP classes so she was talking she still got to play Get to Know You games in every class um which we I also we played a pretty good amount in our classes um and then lastly um the person I asked from senior year said that they were super super super excited for this
027year and the exciting events that they got to experience and then they said that the most exciting thing wasn't about them but about the wonderful freshmen that they got to interact with um and hear about their first first first day instead of their last first thing um and so that's just some experiences from Seniors so that pretty much wraps up my first report which is crazy um but any questions or anything feedback wise if you guys think that I can include next time I love the edition of the club house you're not speaking too long okay no it's fantastic [Music] that's what I was gonna say always thank you thank you did you drop your keys thank you thank you all right I get more cars that way do we have any visitors all right
028on Tuesday okay um so tonight uh well first of all welcome back to everybody to the 23-24 school year uh thank you all for being here it's exciting to get things underway um and we appreciate all the time and commitment that you give to Stevenson um tonight uh we have three first readings uh and so we'll give you an opportunity to review these before September when you'll ask for your approval the first is a first reading of our gpis that we discussed at The Retreat um in between now and September Mark will be working with the administrative team to develop action steps so we will present those to you next month with all of the action detailed action steps for each of the goals projects and initiatives so um thank you Mark for leading that
029work out we appreciate that the other first reading is for curriculum course proposals um just by way of quick review uh the curriculum course proposals are proposals that you have seen previously in April and May through in the letters of intent so when we approve the letters of intent what we're saying to our teams is you have the green light over the summer to develop curriculum proposals um and if you as a board approve those in September those will go into the course book that kids will choose from for classes for the 24-25 school year so it's a process and we give you multiple touch points to be able to review and ask questions and kind of discuss the different recommendations that we're making and in this particular series of proposals Mark there's really no
030change from the letters of intent um spring so almost um a direct carryover so more to come on that feel free to give myself and Mark a call between now and September and then also you'll see a series of first readings on board policy updates um and thank you thank you thank you to Pia for getting us all organized uh you can pull up the worksheet you'll see that this month virtually all of the policies from press are five-year updates so there's really not a whole lot that we're going to ask you to debate and discuss and then I know we've also been considering an update to policy 2 con 230 which is related to visitor statement so you'll see a Redline version of that which we will bring back to you for your approval
031in September and thank you Steve for Steve spent a lot of time speaking to our attorneys and really going through that in detail and then Don also looked at it so thank you both for your work on that anything just we don't need to go down this rabbit hole but part of the rationale was to really try to ensure that the visitor statements that are being made here um to the school border germane to the issues of the school right like let's try to keep stay on on topic on Focus yeah one other thing that we're updating is the non-discrimination coordinator compliant manager and Title Nine coordinator too yeah okay Eric can I ask you to take a moment in on the gpis um in the in the past um sometimes the board was more
032at The Retreat we spent a little bit more time on the GPS I think this this year we had a lot of other stuff to talk about and you were going to meet with the admin team and you prepared this and you shared it with us it occurred to me one of the I don't remember exactly how we come up with the goals the difference between the goals projects and initiatives and there's some newer board members and it might be helpful if you don't mind yeah yeah for sure so um well we don't that's a good question so what's the difference between goals projects initiatives so the goals are what we would describe as smart goals you know specific entertainment results or time bound et cetera and these goals really have not changed in done
03317 years because our feeling is that we still haven't hit these goals you know like there's still a long way to go um and you know one is tied to our state test one is tied to our commitment to college level experiences and the other is tied to social emotional learning and we feel like those are really the three kind of big buckets that we need to be paying attention to as far as goals are concerned and also there's a measurability aspect to those right there's other initiatives that we have that may not be as measurable as these particular goals keep in mind we've word Smith these over the years right like they've they've gone through a word smithing process but the buckets are the same state tests college level experience sem the initiatives are
034essentially the ways that we commit to working in order to achieve our goals so we have a focus on collaboration and we ask ourselves to follow the most current research in our profession on how to engage in really good collaboration and what protocols are for getting ourselves are as adults still working together on behalf of kids the second initiative is around evidence-based practices so ensuring that you know we're actually using the evidence of student learning to make decisions about curriculum instruction assessment grading practices and the third is around student engagement like we're going to do everything we can to create you know highly engaged classrooms for our kids so our feeling is those are the three areas that we spend a lot of time on in our divisions in supporting teachers and staff in meeting
035the needs of kids and then the projects are what we would consider to be our one year to-do list items so the initiatives you know are kind of are ongoing ways that we work we we tweak those every once in a while but those are really related to our culture of of being a learning community the projects change every single year and when you see next month the action steps the way that Mark kind of works with the administrative team is that the projects are intended to be completed within the school year so by the end of the year our commitment is to have implemented The Rise program and to develop practices related to the new digital sat so the projects are always time-bound in one year and they're they're always only one or two
036three at the most and the intention is that if it's a project then it's going to touch nearly everybody within the organization are there other things we're going to do this year well of course there's other things we're going to do but you know these are the two things that we're going to ensure that everybody is paying attention to if that if that makes sense right we try to limit our organizational Focus so that we're not playing whack-a-mole and have a whole ton of stuff going on you know a lot more fun but it may be more fun but you know our teachers work really hard like our teachers have a lot of a lot of things that they're already trying to do in the classroom for us to pile more on doesn't seem right
037right on the other hand these are two things that we feel like these are things are really important we need to pay attention so this is also for us to limit our um the number of things that we're doing so that we're not overwhelming our faculty because it's hard enough you know so that may have been more of what you wanted but it does that was really helpful that was exactly yep and and again when you see this next month Mark and the admin team they'll have you know 12 13 20 Pages worth of action steps to get all that done so it's these are not aspirational kind of slogans like we will literally have action steps and then by the way just as a reminder that that 120 page end of year report is
038our Reflections on those action steps so that's our accountability report to you all right I couldn't sleep how could you not read it yeah yeah um so okay so thank you so curriculum proposals are coming policy updates you'll see again um and that brings us to the summer school report we had another exciting summer of summer school here at Stevenson and I know you had a chance to look at the report but Mark do you want to just maybe two three four highlights from your perspective sure actually gosh already gave you the Summers you crushed it yeah you did it was really great um but we ran 40 courses over the two sessions and the total enrollment over the course of 2995 enrollments so well that's up from last year which was 2780 there were
0391748 seats registered during the first session and then uh 1247 registered for the second session uh just an update after covid we had instituted series of transitional courses and this summer a lot of students didn't enroll like we did not have high enrollment in those so we feel really kind of good about that because through that enrollment process I don't need to come I feel prepared to go into Stevenson so we're hopeful that we'll be able to let those go next year and then invent some new classes for our students to take um as in the past world history continues to be the most popular Kosh gave you a little report on that thing freshman with about 780 freshmen and then other courses they continue to be popular choices during the summer schedule are introduction
040to business computer programming classes College writing workshop for our seniors who want to you know get a leg up on their college application essays health education driver education and SAT prep and then as Kosh reported out we had a number of trips this gets on and by the way um if you're interested in an application for your job I hope we had a Leadership Summit in Berlin and we also had language of immersion in Berlin as well so two separate Germany trips via Alps a trip service trip to Peru and then we had a fashion experience tpr so we're pretty excited to be getting back with Rod and the students really enjoy those trips and really opens up their imaginations and I think there's been such a great I don't know Innovative approach to it
041now that it's much more educational based more focused our teachers have just really got interested in doing that learning experience it's not just traveling it's true it's not just touring I should say it's true tragedy true travel experiences with destination for instance with curricular expectations so I mean it's not as if you know um they're not also studying you know while they're there and Janessa actually has led some of those trips for AP Euro right and so kids were you know doing work while they're there so it's nice that post covert were able to get back to those yeah so just uh one comment Mark if I can piggyback um you know one question that we often get is you know there's a lot of kids who enroll in summer before their freshman year is
042that do we want that is that a good thing and and I think just as a reminder our approach to summer school has always been it shouldn't be focused on remediation it should be focused on enrichment and or acceleration so our feeling is let's provide kids with opportunities and if they jump on them that's great um and with our freshmen you know in particular you know 75 percent of our freshmen are taking a class they get acclimated to Stevenson they know the building and more importantly for those students if they take world history which we know a number of them do that opens up an opportunity for those kids to then take an elective their freshman year so for those kids who are making that choice you know it makes some sense for them maybe
043not for every kid but for those kids so um but world history isn't the only option you know we we promote you know as Mark said introductive business and I think Troy said that one year your kids took an art class and you know so there's lots of opportunities we just encourage kids to come if they're interested I'm just adding one fun fact about a why a more and more students join a summer school believe it or not because they're a cafeteria good because in the cafeteria yeah I I've been on a tone a lot of times because it's low over Stevenson food so they can't wait to try to travel food I don't blame them so yeah I see a lot of posting you know it is it is interesting because one of the
044first site visits I went to there was a discussion about the summer school program and one of the common questions or one of the things that people were most of the visitors how do you get kids to even come to school in the summer and and it's an expectation here where everyone and and it's so unusual to have that uh it's we really take it for granted yeah it's it's really great and and like I said in most schools it's remediation because why why would they want to go um for here kids see the benefit it's both for acceleration but also for enrichment you know and and our teachers have some great courses in Center school so I think for the freshmen also as the parent of one I know a lot of the kids
045appreciate the opportunity to have that sort of soft transition find their bearings learn how to get lunch here learn just how to navigate the facility before it's full and feel like this is their school so I think that's a really lovely opportunity um question about the wait lists Mark is there ever any consideration because students are pretty packed and I'm saying that some of these electives did end up waitlisted is there does that factor in a decision making for future years in terms of sections and hiring always there are some some of the things that end up waitlisted are very specific courses so we need a digital art and design teacher and we don't have a there's not a ton of those just hanging around and so sometimes we end up limited by the number
046of people who will teach that course so in you know we'd love to offer them we just can't always find enough adults to teach the very specific courses but for classes like world history we don't usually struggle we can find a lot of folks because a lot of people that love to work here and so it's a great great foot the door okay [Music] also note um all of the um Personnel items that are included in the Human Resources report um just as a side note one of the things that you'll hear across in the news is that across the country there is a massive teacher shortage um and although we are not experiencing that here at Stevenson knock on wood that is something that is affecting many of the schools here in Illinois in
047the midwest certainly around the country so we're very grateful that Stevenson continues to be a place that people want to work so we don't have we all of our classes are filled we don't have any shortages we're all good um and we hire a Hebrew teacher we're very pleased that we've been able to fill all our positions so it's amazing and that brings us to the adoption of the 2324 budget this is something that um we had shared with you in June but Sean I'll let you kind of share out before we open the public hearing yep uh as Eric mentioned uh it's kind of a two-step process we put the budget on display I attended a budget on display for at least 30 days and then we would hold another hearing where in fact
048we would open the open basically a hearing or open the part of the meeting to the public for public comment um overall there were not many changes from the tentative budget to the final budget that we discussed early today but you can see that overall our revenues are are expected to go up about three percent compared to last year our expenditures we are keeping right around that 2.2 percent Mark I actually think that's supposed to be oh 2.9 excluding the construction my apologies um and you know we have those summer projects that we started this summer and we'll be carrying on next summer and that's namely the Performing Arts Center construction is going uh okay with that so we'll talk about that at another time but I am happy to recommend that we will be
049asking for approval on a balanced budget a balanced budget um tonight from our app for our operational funds so um with that tonight there are a bunch of emotions here um one to open the home hearing one to close the hearing and then one for acceptance of the budget as present okay so can I have a motion to open the public Hearing in the budget cell moved so I did all in favor aye opposed okay the hearing is open do we have any visitors or comments so can I have a motion to close the public hearing someone second all in favor um okay hearing is closed and now can I have a motion to adopt the 2023-2024 budget so move what was that second no second second good thank you all right any more questions
050for Sean no no just a comment I mean I appreciate the level of detail that you guys went into at the finance committee hearing or our meeting rather thank you and it was the same last year I mean it's it's a it's a great education in how the finances run so I really appreciate it personally thank you we appreciate it and you know Britney and everybody puts a ton of work in doing she does an amazing job and you know you know I I would like to say that she's helped me grow as much as I've helped her grow as well and so I think at the end the benefit is that the school gets a nice solid concrete budget that is financially or fiscally responsible okay would you please pull the board certainly ciao
051I fools I tired hi Frost hi no hi Ben Joseph hi Kerry is six to nothing all right Sean we have approval of Sodexo contract yep so uh as you know uh we have had a long uh standing relationship with Sodexo going back to the days when it used to be called Marriott um Sodexo handles our food our facilities and Facilities includes ground um the outside grounds the inside mechanical maintenance electrical setups takedowns and we average well over a thousand setups and takedowns every month it gets pretty absurd um and uh as part of that contract that we have with them um in the most recent contract was a performance agreement for the food service that we would entertain a profit of at least forty thousand dollars as you know our food service sales have
052been through the roof thank you for the anecdotal evidence uh Grace but our food service sales have been through the roof with very little increase in price EXO has come back to us with a uh a flat contract another five-year deal at the same percentages um just to remind everybody kind of the basis of the contract it is a Cost Plus contract which you know can add a little bit of worry to the contract itself but I will I will tell you that there are limitations on sodexo's kind of cost if you will um they can't just go out and hire a new employee without seeking my approval first so much of the spending that goes on is in fact controlled by Brittany myself in our regular meetings with Habib and Travis and others on
053the Sodexo team as well um so we scrutinize much of their spending um but it is again not something that they can engage in without approval from us um in addition um while there is a flat you know renewal where there's no increase in the percentages um you might ask yourself but what is the market bearing right so the market I've gone out and done some comparisons um so for Sodexo even their own um they are quoting 12 increases or 12 markups on any new clients um so they're not even you know cutting it down to get new business it just goes to show you how much they value our relationship I did ask some of my peers as well to put together like what are you seeing on the Food Service side many of
054them do have facilities in-house um so it's hard to kind of gauge what those prices are but if you figure an average raise is four to five percent compounded annually forever and ever and ever you know that kind of adds up quickly but on the Food Service side they're usually they're they're seeing across the board um six percent uh to eight percent increases on their contracts from previous year so sadaxo's right there with us they're not taking us for granted um in fact the president of school operations is set to make a visit to Stevenson this year to review the facilities that I'm trying to understand why this relationship seems to work so well on an annual basis very exciting but tonight we are asking the board to approve a new five-year renewal of the
055Suboxone Sodexo contract as presented and I have a motion is that Don yeah it was yeah I can't see you from here okay he's there he's there any questions so one question I want to see the contract I see one of the terms asking like well not asking I'm stating they can hire a student employee which is from Stevenson students correct that's correct good great eye we do actually have um I think this year it's four um Stevenson students that are going through the transition program that are working on campus and one of the students that or one of the employees is in fact a graduate from home man it had to be five or six years ago yeah I mean he was five or six years ago and so he says hi to me
056I'd always says hi Eric every day I'm in there um and uh so that is something part of that is also because you know we want to do with them to encourage them to reach out but they have a natural willingness to be a community partner so that's in their DNA anyway but they put it in this good question a little more of a comment you know you talk about why why it works so well I think just like everything here it's people yeah right read is great is just so great I think when you pull in on campus and you get to know the guys and everybody waves and it's it's it's really nice there's a lot of pride in and ownership of what they do on a day-end basis even though their paycheck
057comes from someone else and they feel part of the campus this is one of the struggle for them is how to deal with like good food was a long line waiting because you know students love their food they don't mind waiting such a long line to guess it's a good point I'll have to go back to my mind Habib that when we built it I said listen the only thing I have is you have to get them through that nobody Waits longer than 10 minutes because they only have 20 minutes to eat so you got to figure that out other than that go to town yeah foreign did we think that was going to happen we didn't know we didn't know I'm thinking maybe one day students can order their food online on their phone
058and they just pick it up we have already worked through some of those things um there's some logistical concerns on where to store the food prior to pick up but it is something that we have considered and discussed excited about having Troy deliver it [Laughter] what else yeah I thought it was on therapy dogs or therapy white gloves silver tray and well Hoover board yes questions for Sean about tonight so no no go for it all right could you please both certainly Moon's eye Tire all right for us hi no hi Ben Joseph hi so hi well what carries six to nothing wonderful um last uh action item I have for the board tonight is uh the approval of or I guess authorization for white and Company our Architects um to create some construction drawings
059for projects related in the summer of 2024 as I mentioned earlier today um the the biggest project is a is a two-year project and that was the Performing Arts Center that has already been taken care of in Terms of bids Signed Sealed Delivered and work is is progressing well um in the Performing Arts Center there were a couple of other um items that needed to be potentially addressed in the summer of 24 and that is the replacement of some boilers in the East Building and upgrades to the pump house in the west building and then a portion of the western a portion of the west building roof replacement the uh initial uh or excuse me not the initial but the design development estimate from gilbane is about 2.9 Million Dollars we are not asking the
060board for approval tonight for that we are simply asking for a white company to develop those construction drawings allow along with that and on our next facility meeting we'll discuss the need for those projects and which projects should if any or all move forward for the summer work in 2024 uh is the roof replacement part of the overall scheme of replacing the roof can we can we I interrupt and we have motion and then we'll discuss oh I'm sorry no that's okay can I get a motion for that so move it's okay okay sorry okay um so is the roof replacement we had a we had a plan in place to replace pieces of the roof over a number of years is this part of that overall plan it is and one of the things
061that we're um in the process or when I'm in the process of having gilbane do is evaluate re-evaluate that section or group we get a five-year Capital plan every year from White that gets updated we want to make sure normally they'll give me a Range that the roof you know should be replaced from 2024 to 2026 right and a lot of that timeline is really based on the last time it was evaluated how has it changed since then and so that's what they're going through now and that's what we'll be bringing the site facilities committee recommendations for that okay if we go ahead with drawings and we decide say to you know push something for a year then we've still done that right then we know we have drawings that's correct 100 any other questions
062um no hi I'm Joseph hi so I carries six to nothing and then Sean you have three first readings um just briefly yep um one we've kind of alluded to before which is um we have received uh um proposals from uh four different banks in regards to our banking services our next up will be set up interviews with two of them um we will be asking one of the board members to sit in on that um uh but we will be there's there's a couple of finalists we just obviously aren't going to announce those yet until we get a chance to call them and set up a meeting um we did uh briefly mention I think in the mid meeting Memoir at some point in time that we do have some cellular dead spots um
063the quote to take care of all those dead spots in the entire campus was 441 thousand dollars which is too much um for what were our appetite is so we're going to piecemeal this and really focus in on non-cra classroom areas um specifically the commons areas or areas where there might be an activity after school or at night and somebody might need to make a 9-1-1 call so that there's no worries about making a 9-1-1 call so it really kind of comes down to Safety and Security a little bit even though we have security around our campus so we'll be talking more about that both midweeting memo and our next board meeting and you and Brittany were able to include in the budget correct we include a portion not the 441 but we did include
064a much smaller portion okay what's the plan for the portions are you how much are we going to do now is the goal ultimately to do the whole thing part of the part of what Rashad's working on right now is working with the vendor to determine exactly yeah so how do we bring it break it up correct because if it's a safety issue I think we need to take that the good news is that installation is relatively quick it's more wire pulling we're not waiting for a bunch of Technology components to come in these are components that are still that are now readily available not delays like the um experiences that we've had previously with access points and switches and the other stuff so this is a um in hand product that should be able
065to be installed fairly quickly once we hear back from them can you just when you come back to us can you give us a sense of what areas wouldn't be a cover of course either of course going through the facility or a visual or something we'll have a map that shows what is it is and they'll stage out for us you know what each year yeah thank you thank you and then lastly um we do have a couple of multi-function devices also simply known as copiers that are coming off of um our our existing lease and we're looking to re-up those in fact we are going to also be able to consolidate some of those units as well to more cost effective so you'll be seeing more of that in the mid-midding memo and again
066in September and those are you want to talk about the other agreement Eric uh yeah I just noted yes so uh coming in September will be uh a renewal of our intergovernmental agreement with the foundation um and I just noticed Pia this is not the red line version of the agreement oh I'm sorry yeah that would be awesome um the foundation has gone through a lot of changes over the course of the past couple years so we just wanted to update the intergovernmental agreement to reflect those changes um although this is not the redline version I will tell you that there's nothing significant that's going to be changed more related to some terminology and things like that so just wanted to make you aware that and that will come in September as well you'll see
067the usual list of foyer requests and that yeah no I just thought that the wrestling one went is that we we don't we get them all the time we don't know we get random Fire requests and we have to respond no I know we have to respond yeah and hopefully in September I'll be able to find put the final touches on how much it actually cost us a Manpower and explicit costs for foreign they do take time and that brings us to the consent um can I just ask on the on the reading so that was a forward of an email that's four years old [Music] issue on the reading it was unless I'm reading it wrong it was a it was where Doug forwarded a four-year-old three and a half year old email so
068I wasn't sure Quest I think the request was for all Communications relative to book issues who is that yeah so he thought he looked to see what was out there before that to you and this is what you gave I'm gonna interact it was a summary yeah okay can I have a motion to approve the consent agenda please second that was Ronnie and Grace Terry could you please pull the floor sure Tire all right for us no hi can you also hi so hi wounds aye cured okay and then finally tonight just a couple items the first is uh kudos to Debbie Marquardt who's our uh one of our human resource coordinators she is going to be honored with an HR specialist award from the American Association of school Personnel administrators so um that is
069a really prestigious award it's a great recognition um and that means now that 50 of our HR staff is nationally recognized so that's pretty good yeah it's pretty cool it is amazing it is amazing so Kudos she deserves everybody oh she's amazing she's a rock star she's telling her that we appreciate that and congratulations very well thank you I've also included um a uh as I usually do at this meeting or September an enrollment report in a class size report our enrollment report I didn't get a chance to link so we will do that next month but as of today we're right around 4 628-ish uh students so quite a quite a few students though um expected still 50 yeah we'll get about five or ten more um but still about 50 kids less than
070our all-time high which was around 46.75-ish getting close and if you believe the uh enrollment projections we could have 4 900 kids by the end of the decade so we'll see I've included a class size report there for you um just for you to be able to review um and we'll give you more information around class size because that's obviously something that's important to us this is a historical uh count of class size at sectioning because when and I wanted to share this with you coming off of the heels of the budget conversation because the budget is built off of our sectioning intents um you can see kind of the historical counts at sectioning time but what I did include this year was a column that had our sectioning on the first day of school
071so you can see that there's not a lot of movement sometimes class sizes go down 0.2 sometimes they go up 0.2 but not a lot of movement between sectioning and the start of school so overall our class sizes on average if you were to average up our core content areas are about 23 students per class which is really good you know as a national average and as it stands now um all but two of our divisions have had larger class sizes historically so we're we feel you know we would all love to have class sizes of 20 kids but you know I think ultimately you know 23 is a pretty good number so and keep in mind that I just want to make sure that we're representing accurately what happens kind of day to day
072within a Division I taught social studies I taught some core classes like world history there were times where I had 28 kids in a class or 29 kids in a class but then I also taught world religions and there may have been only seven teens and kids in a class so that 23 is the average within each division so you know keep that in mind you know that that you get to that because it's that measure of central tendency so I just want to make sure we all remember that so we have science says 23.6 which is 24. but we only have 24 science stations in a classroom right no we have more did we did they're up to 20 28 28 exactly because remember we increased the square footage but that didn't get any
073bigger no it did not so Sean are the um the enrollment is it in line or where our projections pretty close in line with what correct yeah this was the year that we were going to see a little bit more of a jump than in previous years um so it's coming to fruition we're just actually just needed to submit the data today for our most upcoming our upcoming projects but if you look at projections four years ago correct yeah we're pretty much yeah I usually wait till um we get the sixth or fifth or sixth day and then um the state has changed it to October 1st now I believe is that right instead of the six day enrollment so normally at that point I'll do a comparison like hey here's where they were predicting
074and then you can see how on how closer on target they are but yeah I expect that usually in the October board meeting now is this a bigger freshman class I know that like from like 103 it was a huge you know the class of 2027 that eighth grade class that's now our ninth grade class was very big is that across the board with the senders did they send us more kids across the board I haven't looked at the individual breakdown by the eighth like by the Center Schools excuse me but overall yes our classes now are getting bigger every year when will we get updated decision Insight numbers those usually come that's what they just asked for today so I gotta get the data file over to them make sure our feeders schools send
075them the data file as well and then we get up usually something in the fall and hearing just strictly anecdotally yeah from my people out there that the some of the feeders are bursting at the scenes with the young kids that is not not anecdotal it is so we're going to do a couple things not only are we going to rely on decision Insight which is getting their numbers from our feeders I mean that's where the but one of the things that Sean and I've talked about too is just kind of double checking their work by literally buttons calling and getting butts in seats counts because decision Insight also remember gives us projections based on new development and Trend and and that's good and it's helpful but I also want to know like how many
076kids are in desks in our schools just to give us a sense of you know the effect that we're hearing is that it was two years ago that the first grade class I think at 96 was just exploding you know so this year's sixth grade cohort is really big like there's just a couple of years well we knew those we knew about those kids right but it's actually the kids like in secondary right now that are blowing up where we typically see like the kindergarten like we get Pre-K one right so you can see that but where we tend to see bumps in our cohorts are in that fifth sixth grade year and then the ninth grade so they they you can intention you can see the intentionality of when people come to our district
077and they wait they either come right from the get-go they make a break for like the junior high-ish right and then or they just wait till High School that's kind of the evolution over time and houses are selling fast I mean just again you can totally my neighborhood in the surrounding area it's they go on the market they Excel immediately there's bidding wars and then new families with young kids so it's we're seeing it for sure so that makes sense [Music] gonna be okay um okay uh dates for next year's Leadership Retreat are included in there for you we have some um it have some uh board dialogue dates as well our first board dialogue will be next month um and Wendy will be um working with us on our new career pathway requirements from
078the state of Illinois and then in December in April I think could be uh um Ted is going to be facilitating some more dialogues with our students so great opportunities to get back into that rotation uh P has included some information about The Joint annual conference and some registration information so please take a look at that and then po will follow up with um everybody um over the course of the next couple weeks um and then uh we gave you a copy if you are interested if you do not want this just give it back to Pia at the end of the meeting but every once in a while some of you have asked for copies of our student guidebook so you may remember in may may you did a first reading in June you
079did a second reading of the student guidebook oh it's the same but it should be the same it's the guidebooks in the front it's in the it's the same thing yeah just a little bit just a little bit different a little bit bigger and easier to read yep than the smaller one so yeah I'm sorry did I say student um but the guidebook is in the front so these are all the rules that you the student rules so to speak that you approved in May and June so you have a copy of that um and then uh we have included one of the questions as great as our website has been over the course of the past few years and thank you to Jamie and her team for doing a lot of hard work we
080have gotten questions in the past about well who are the members of the administrative team and how do I get in touch with Sean Carney I want to complain about um the food take your pick or whatever um so Compliments are welcome too yeah Compliments are welcome too uh so for those who are interested in making a quick phone call or email to Sean to complain you can see now that um that information will be on our website so thank you Jamie for pulling all of that together and then finally um we have included uh Mark and I had the opportunity to sit down with Mark rajonik who is our parent engagement coordinator um and Amara put together her initial plan for the year um in developing parent engagement opportunities uh and defining her her
081work and you'll see that there's going to be a series of parent engagement monthly breakfasts uh usually here in the district office um there's gonna also be a series of virtual um meeting opportunities for parents who can't come in in the mornings and then there's also [Music] um our multilingual parent action committee meetings that she's a part of helping to structure and organize and then there are Community partner presentations that are more consortium-wide that Mara plays a part in collaborating and organizing as well so I wanted to share with you all of the different things that we're working on and that Mark is supporting Mara in developing and implementing this school year so I'm really excited about the different opportunities that R is going to be leading out and that is all we have right
082dude do you want to update the February meeting uh not yet okay so we'll think about that we might have to make a change to the February meeting we're still working another one we might have to move it a week later yeah so we will let you know though in the next couple days all right can I have a motion to adjust hello second thank you all in favor