001okay if you would please say the pledge with me pledge i pledge allegiance to the united states one nation under god indivisible with liberty and justice for all thank you would you please call the role oh sorry i'm just getting organized i'm sorry okay cross here no gone ben yosef here ciao here garson here moons oh here tyler we're six tonight yes do we have any correspondence no okay do we have any visitor statements tonight um okay and we don't have a student activities report this evening so i will turn this over to dr twail all right well i have the pleasure of um swearing in our new board member mr don tire so don i'm gonna go ahead and stand up um and i'm gonna ask you to uh raise your right hand and
002then uh two times um after a state uh required statement on my behalf ask you to respond with i do okay so mr tyre do you solemnly swear that you will faithfully discharge the duties of the office of member of board of education at the headline stevenson high school district 125 in accordance with the constitution of the united states the constitution of the state of illinois and the laws of the state of illinois to the best of your ability i do do you further swear that you shall respect taxpayer interest by serving as a faithful protector of the school district's assets that you shall encourage and respect the free expression of your opinion by fellow board members and others who seek a hearing before the board while respecting the privacy of students and employees that
003you recognize that as a board member you have no legal authority as an individual and that decisions can be made only by majority vote at a public board meeting and that you will abide by the majority decisions of the board while retaining the right to seek changes in such decisions through ethical and constructive channels i do all right congratulations and welcome to the school board thank you thanks excited to have you nice to have you [Applause] you need a motion to a point we do yes oh actually that was prior to swearing i need a motion to approve that on tire to fill the vacancy on the board of education created by the suspension of david weisberg um can i have a motion please so loved who works out right that was me [Music] gary
004seconded all in favor aye okay this is this is not a uh a rule is it a poll it doesn't say um sorry no ben joseph yes ciao yes gorsun aye moon's eye do you think does don get to vote on himself no no cross don't forget the dance all right so moving right along uh first of all thank you everybody for being here um we have just a couple items in curriculum instruction and assessment um the first is approval of our board policy updates and i'm going to let carol give a brief overview but just generally speaking to our newer board members i explained last month ronnie and grace that were involved with isbe's press service which don is a service from the illinois association of school boards that takes uh newly passed legislation
005from the general assembly and turns it into um potential board policy we use their service uh in nearly all of the updates that we bring to you are non-substantive um when there is a substantive change carol and i you know meet with the board members or bring it to you ahead of time um but carol most of these changes this month are non-substantive correct correct we do have one new policy um so do we have a motion to oh sorry so we are sorry i before i let you explain it so yeah before i let carol explain that um we just need a motion to adopt the policy updates contained in press issue 108 as well as policy five colon 120. you're in motion so second second so carol can you just give us a
006brief yes update absolutely um so policy 4165 is a new policy that was reviewed by our legal counsel and it's okay to adopt as presented um but our legal counsel in accordance with 4165 had to um update the language that we put into this year's student guidebook on page 33 and because of this new policy we are also required to update policy so robin schwartz did go ahead and give us language for that so i've included that um we are recommending keeping our current policy and adding the language that's in blue as well as 5250 we are recommending keeping the language that states refer to our current collectively negotiated agreements um you'll see that marked up on that policy as well uh because it aligns with policy and then there's three policies uh that were
007included in this press issue we do not have those policies so we are recommending not adopting them and partly because we're still bound by state law anyway it's interesting because the the changes of the five until in effect they're all ethics and conduct items that when you read through the language it's really stuff that you would have assumed applied anyway so it's really just clarifying correct and that's why again there's really nothing substantive in here we haven't really needed a policy committee to dive into these deeply carol does a great job of working with press and anything that it's just a matter of clarification as this was tying up loose ends and then getting things in the student guidebook she runs past robin schwartz so if there was anything in here that we felt needed
008a committee meeting we bring it to you but honestly these are these for the most part are wordsmithing and keeping current with state statute and i'll just mention i talked to carol earlier the three policies that we're not considering i had a little bit of technical problems at home um but the fact that we're not considering tonight doesn't mean that if you review those and you have questions and you can't raise them and we can discuss them later on i'm going to look at them um after this meeting as well and yeah it's always a document that's a work in progress and to remember that a lot of times isb develops policy that is simply a reiteration of state statute and state law and so a lot of times we look at this and we
009talk to robin schwartz like well do we need this if it's already a law like why would we be duplicative you know like there doesn't really need to be a specific policy if it's our if we're already required to behave or act in a particular way so you know that's why you'll see sometimes we're not recommending adoption of certain policies because we're we have to do it anyway so interesting sir um the two policies though that you were adopting can you just explain what they were yes i mean you're just giving number codes sure and that doesn't mean anything so if you could just say what the two words so um part of this um whole packet is um policy uh 4165 and that relates to um the awareness and prevention of child uh sexual
010abuse and grooming behaviors it's a required [Music] by erin's law which i think they've changed now to faith's law and the other one is basically he has to do with professional personnel uh the terms and conditions of employment and dismissal and um like absences leaves of absence sick uh time which we have to abide by our uh negotiated contracts so um you know we wouldn't want any other language you know our go-to is always our bargaining agreements sure are there any other questions for okay would you please uh oh this is a voice vote all in favor of these changes of the policy updates all right all right all right opposed to carriage okay the next item is um approval of our data sharing agreement with clc as you know the past few months we've
011been bringing forward to you our memo mousse with our feeder districts and now we're bringing forward a intergovernmental intergovernmental agreement with clc to share data um you may recall that clc is actually our second largest feeder university to university of illinois um university of illinois is first clc is next and having this data agreement in place will help us to be able to see how our kids are moving over to clc how they're doing um we'll be able to you know look uh both forwards they'll be able to look backwards um in terms of student achievement and it just opens us up to being able to communicate more effectively about how our kids are doing mark continues to be involved pretty heavily with the clc group as is wendy custable and it's something that we
012feel would really help our relationship with the organization so tonight we're bringing forward to you an intergovernmental agreement um to share data with clc and shs as presented before we have discussion can i have the motion to approve the sharing so this is this is a new new it's continuing we do this periodically this one is new um but we've had different because we're obviously different entities we've had different intergovernmental agreements with clc in the past this one is very specific to student data we've had articulation agreements we've had credit agreements things like that but we also share students we share students this is sharing information after they graduate and before they graduate clc back to us so we want to see how they're doing over there it's really to be honest it'll be a
013one-way street want to see how they're doing over there currently we have 68 kids enrolled in clc classes that are in our building that go up there for articulated credit classes and that's a different agreement that we have a different program does this touch that program though does this data sharing that yeah that we already have that with them they're our kids because that it's ours to share yeah any other questions okay would you please uh pull the board so hi orson hi wounds i tyre hi frost hi edmund joseph hi it carried six to nothing okay the next item is uh our approval of a tuition agreement with the university of wisconsin and mark i'm gonna let you fill in the gaps on whatever i happen to leave out but uh we had a
014last-minute resignation of our hebrew teacher and this has happened previously about five or six years ago and hebrew is one of the hardest positions for us to fill because there are so few illinois state-certified hebrew teachers [Music] in illinois and so a number of years ago we had to develop a an agreement with i forget the university mark that we did that with years ago indiana it was an online program um but over the last six weeks mark and justin have worked really hard to find a partner so that we didn't have to cancel and move the kids onto this program it's something that is important to us and we know is important to our students so essentially uh what we're bringing forward to you tonight is an agreement with the university of wisconsin to
015provide um a teacher um to teach this class and who will do that virtually three days a week and then asynchronously two days a week and then in addition um this will also give us the opportunity to hire a para who will be in that class um with that with that group of students similar to how we kind of function with some of our classes during the pandemic where if the teacher was at home we had a pair in the classroom it'll be a similar function we have the technology for it but we felt like at this point in time uh with the number of kids that we had enrolled in the program and the history of change in this program we didn't want to eliminate it at this point so tonight we're bringing this
016forward to your uh to you for your approval can i have a motion so i have a question i think we need a motion oh we need a motion first president yeah second was that we have a friend and grace yeah so for this agreement with the university of wisconsin are we talking about just one year or one year just does justice just this school year okay and then we will you know post the position um you know in early fall for the following summer um but you know the challenge for us with this program is that literally probably less than a dozen people in the state of illinois are certified to teach hebrew and so it either has to be with a certified teacher or a program that the state of illinois would improve
017so it's a it's a it's probably the hardest position for us to fill but in the meantime justin yeah justin and mark will manage this and and and our kids you know the last time we did this five or six years ago it was it was good you know for the kids who were involved it was better than not having the class right so and our our program has grown over the last few years so i mean we had to find a way to 26 and really yeah so we're you know i think it's important that we keep providing it for those students we've got 26 incoming freshmen that want to take it that's uh that's for you also this is just out of interest students taking the class will get retro active college credit
018so if they're taking say four they'll get something like 16 college credits so it's a pretty good can they get the credits from wisconsin versus wisconsin milwaukee well okay good um any other questions is there um i understand that it's not a full-time position is that part of the difficulty with staffing that it's not a full-time position yeah uh in fact yes of course yeah it's not a full-time position so are there any opportunities to look at staffing in terms of recruitment if there's an opportunity where someone could who might be certified to do other work in the building well ideally yeah i mean if you could find somebody that taught hebrew and either another language that we felt that they were qualified to do or another subject like hebrew and world history or hebrew
019but that's probably even more rare than just a hebrew teacher right it's hard enough to find a certified hebrew teacher to find a hebrew teacher that can also teach another subject area that we felt that we'd be comfortable putting that teacher in or another discipline that's even so that's even a harder person to find if that makes sense one of the things that the school offered when we went through this six years ago and correct me can you speak up i'm sorry one of the one of the things that we discussed and considered five or six years ago when we had the same problem was to hire someone that could teach the uh the hebrew classes but then offer the para type position for other periods so they could get more income to try and
020fill in those additional hours even if they weren't certified in some other issue so that people will explore other ways of trying to fill that spot would you please uh pull the board gorson hi wounds i tire hi frost ben joseph hi ciao hi jared okay uh the next item is not for action this evening it's just information uh as i've said previously um we work on a yearly goals projects and initiatives uh document uh and it's attached for review we took a look at this at the retreat [Music] we are presenting it to you tonight only as a first reading because over the course of the next three weeks mark will be leading out with troy the administrative team all of the work that goes into identifying the action steps for each of these
021goals projects and initiatives so over the course of the next three weeks you will see this document flushed out into 10 15 20 pages worth of action steps to really ensure that the work of our gpis is being done over the course of this school year so um we'll hold off on a lot of conversation about that tonight and we'll let mark bring that forward at the september board and since it's a first reading there's no motion to discuss this evening correct any questions in the interim though for rare okay okay personnel um you'll see for our new board members um graduate program approvals that will ultimately be part of the human resources report um we have our human resources report that is part of the consent agenda so feel free to peruse that if
022you haven't already done so um there's a third item that calls for an executive session only if needed and tonight we do not need an executive session following the meeting and then that takes us to the business section uh which sean begins with approval of our pr print center lease renewal correct uh thank you uh five years ago we made the transition from xerox um to canon in our print center this is the main center that handles oh roughly a million plus copies every month as it excuse me as it relates to the needs of our faculty and teachers the lease has expired so we are in the need of replacing the machines that are existing in there right now there's three large capacity machines with through the negotiation process we're able to work with
023canon to decrease the annual cost actually the monthly cost by about just a little under a thousand dollars a month we were able to get them to come down on the cost plus we will be able to save approximately fifty thousand dollars on print jobs that would normally be farmed out to um somebody else because they're significantly larger involve a lot of color lists no bleed stapling all that kind of stuff so tonight we are recommending a uh renewal of the lease with canon copiers as well as a maintenance screening as a as well as a maintenance agreement at a cost not to exceed nineteen thousand five hundred twenty seven dollars per month can i have a motion please so moved second thank you [Music] uh questions for sean what's the term of the agreement
024show another five-year deal thanks so so this is essentially um you said it includes essentially purchasing new it's elites but it's really essentially purchasing new equipment enhancing it and then having all of the maintenance work included correct but it also represents more capacity more features that are going to reduce the outsourcing costs or eliminate some of that and less man-hours and the overall agreement is lower costs of the existing agreements this will reduce our ability to have to you know run the machine and have people here at 10 11 12 o'clock at night making copies like this is the worst time right now so we we try to get as many as we can we do our best to get a turnaround 48 hours right now we're at the 48 hours normally we can get
025it down to 24 hours um with a normal crew so it's it's the features and capacity of the new machines that allow us to do that yeah they get the technology gets better they get faster um so the bigger bigger dock our uh paper feed so that we can load in several boxes of paper and just whip out copies you can i prefer that we don't print this much but that's a different conversation for a different day is it his end you raise it is it it's decreased it's decreased some but it's back to where we were pre-pandemic right now so really not as low as i want interesting um any other questions for sean uh would you pull the board please sure moon's eye tire hi frost hi ben joseph hi hi curious thank
026you the next item i have is an intergovernmental agreement seems like to be the topic du jour today but this one is with the village of lincolnshire as well as the vernon area township for a basically a school zone or speed zone along port clinton drive on the north end of our campus we do have officers out there directing traffic we have students walking along on the the not the roadside but the path or the sidewalks if you will we'd like to make that a school zone and in order to do so we have to paint the streak we have to get approval from the individuals that govern that road which is the village of lincolnshire as well as the vernon area township and then we are also going to put up some of those
027speed monitors if you will where you drive by and it flashes and says you're doing 40 and a 25 or you're going too fast something like that we do believe this will provide additional safety for our students as well as our staff and police liaison officers that are working out there as well so tonight we are recommending that the board of education approve the intergovernmental agreement with the village of lincolnshire in vernon township for the creation of a speed zone along port clinton road yes god so sean i i read the um intergovernmental agreement is is it and i saw that we're we're paying the costs is that customary when you we we initiated this process they don't have an appetite to really do that and so for us to make it really come to
028fruition we'll bore the cost of that a number of times that i've driven down that street during school hours where you see kids uh walking in different directions so i think we're also really smart i agree we concur for sure okay um any other questions for sean terry would you please pause the tire hi frost hi ben joseph hi joe hi horson hi wounds i cares excellent okay the next item is um an outgrowth of our um negotiation cycle um from both our support staff but primarily our faculty negotiations last year we uh if you recall there are only a handful of division one athletic programs that are larger than stevenson so we have close to 2 100 athletes participating every year we have over 40 different levels of sports and as a result we
029have over 200 coaching positions which is a lot so again only a handful of division one colleges have athletic programs that are any bigger one of the challenges that we have however is hiring coaches so the number broke over 50 of our coaches do not actually teach in the building um which you know is is not ideal you know ideally we would have more of our coaches who are actually staff members in the building whether teachers or staff whichever we would love to have more folks in the building so during the conversations with um trish the athletic department our association you know one of the things that we decided to consider is how to incentivize coaches to consider coaching more than one sport and so out of that sean came a proposal that you worked
030on with um trish and the association tell us a little bit about that so you know in looking at how how do you provide that that extra incentive to attract the in-building coaches many of whom are already coaching a single sport but would be interested in doing another sport um there is a time commitment to that and so what we we've been to we kind of went through several different things where we ended up was if we took a look at their combined um stipends so if they're a head coach an assistant coach you combine the two stipends let's say combined the stipend is ten thousand dollars for easy math right we would pay them 15 percent of that combined stipend so in that case it would be an additional fifteen hundred dollars and we
031would make sure that we kept that stipend at four thousand dollars so you know at the most the district would be responsible for an additional four thousand dollars um on the you know on the lower end um two sports combined it's probably six thousand dollars for the the least paid so it would be you know roughly um like what is that nine hundred dollars so and i think one of the things we talked about is you know how how effective is it how how effective is this incentive going to be or we're unsure i i don't i don't think we're gonna have dozens of people taking advantage of this i think there might be a handful and that'd be great you know but i think sean that we're thinking less than a dozen people but
032any time we can get an in-building person coaching the benefits are significant because that person has you know the ability to have those relationships with kids in proximity um there really isn't you know any comparison so before we have questions can you have a motion to approve the uh segment that so ronnie segmented and i and i think at the end before we took the motions you pointed out you know it's interesting we sent the um the explanation to the community last week about steps that we're taking for security and other issues within the school and one of the things that's critically important is the relationship that the students in the building have with the staff and others on campus and this is one of those key elements that is important for the kids social
033emotionally and for our security on campus so there's lots of reasons why this is considered beneficial is it possible that we could have an update about how many people we were able to incentivize sure oh let's say by january yep sean do you know what the potential exposure is like how many multi-sport in-house teachers do you have now i can i can work with trish to figure that out yeah i mean just your own if the numbers are small yeah it's it's not a big impact and then yeah one question that occurred to me and again with small numbers is probably less of a important but is would this additional stipend or incentive have any impact on the cost of trs to the district does it go through the earning to your process yeah so
034coaching coaching statements are in fact credible earnings um in the district um though the district's responsibilities only is only 58 basis points um on this so it's less than one percent fairly negligible most of the trs payments come or are paid by the employers themselves so they would be responsible for the nine percent and the district pays 0.58 or a little over half a percent do you know if other districts have the same model so we we did talk about it they're all kind of some of them are feeling the pinch worse than others um us being on that end nobody has gone down this road yet so like many things that we do um people follow in our footsteps but they don't have they're not big enough to have the problem they don't offer
035as many spares does trish have anecdotal evidence that i mean are people coming to her and saying listen i would do this give me some extra yes yeah okay this came this came from our committee that came from that city yeah yeah so sean remind me uh how many adding programs in cancer because the code shortage last year how many we cancelled we haven't had to cancel any of our programs at this point but we we we don't have we haven't had to cancel but we end up with coaches that we might not otherwise be really happy to have correct okay it sounds like a terrible thing to say i apologize but well and for an out-of-building coach if they have another job they might not be able to show up sometimes they miss they
036because they're not here on campus you know i mean it sounds bad to say i mean they're well into they're great people they're well intended but this isn't their priority their priority is their jobs they're not making a living from coaching at stevenson they're making a living elsewhere this is a side job and when you have to travel to and fro or don't have the flexibility of you know working in an environment that allows that kind of flexibility i guess there's a better way of saying sending out other reasons why this is a good correct yeah a good thing and it's hard for them correct so the 15 incentives is given for based on the school year or based on the program they're teaching uh it's based on the school year so there's three there's
037three seasons there's the the fall winter and the spring seasons so you would have to you know coach in two of the three seasons okay okay would you pull the board please certainly frost all right ben joseph hi joe hi corson hi moon's eye tire hi curious thank you the last um item i have tonight is a holdover from or a follow-up to the site facility meeting that we completed earlier this evening as is always the case around this time of the year um we were you know the board was presented with the uh design development drawings earlier and what projects we are moving forward with what projects we might defer and so the next step in this process is to move from design development drawings to construction drawings so what we are asking tonight
038is the board's authorization for white and company to continue to the construction drawing phase of the summer 2023 projects um as presented at a cost outlined in the white and company professional services agreement so just a a couple of things we are not authorizing the projects tonight we're not asking for authorization to move forward with all the projects we're simply asking for authorization for white and company to move forward with those projects in other words to design or develop drawings which is a fraction of the cost of the projects themselves second other questions for sean i guess i just want to emphasize that the point that came up in the um insane facilities where we went through all the projects um we'll we will be having the finance committee meetings to go over the the
039costs um associated with these and then once we'll have a better sense of the projects as these drawings occur and we'll be able to look at our budgets and the needs for the projects and decide what to go forward with later on in the year any questions remaining from after the meeting okay would you pull the board please and joseph hi so hi garson hi moon's eye tire frost carries anything you want to share about the foia request no it's just that uh for our newer board members um we get several uh foia requests throughout the year um and sometimes they're well not sometimes there are costs associated with them some are easier to answer some are significantly more complex um in september we will be providing the board with an overview of how much
040we um how many foias we received during the last fiscal year and what was the total cost of that both explicitly where we had to bring in our attorneys and implicit man hours um spent doing that so first hours yes thank you personal hours oh yeah and and by law we are in thank you we are required to um publish that on all the agendas um every month as well uh next item um it's a consent agenda can you have a motion to prove the consent agenda so second what's that was that ronnie great great thank you any questions for eric and the consent agenda um would you pull the board please certainly hi so hi corson hi wounds i tired frost okay um that brings us to informational report just a few items for
041tonight um the first is that we actually have not had a board meeting since june as you know we we typically take uh july off which means this is our first meeting since um the shooting that occurred in highland park which of course was a tragedy and impacted quite a few of our faculty staff and students as far as troy and i know there was at least 10 of our faculty and staff members who were at the parade that day um none of whom were injured in the shooting but or at least physically injured in the shooting but still have some obviously as you might expect some lingering um kind of emotional pain and suffering that comes with that um and you know we did receive a number of questions um as you would expect
042from our faculty and staff and our students over the course of actually not as many to be honest as i thought there would be less than five folks reached out but um you know it is something that we're obviously concerned about and the the issue of safety and security is one that as you know we just talked about in our site facilities meeting is something that we take very seriously so what i thought i would do is actually let troy give just a very brief summary of the meeting that ken and the deans have every year with our faculty and staff the first couple days of school so for us this was last week really trying to update folks on our safety and security measures on campus and we felt like given the events of
043you know the past month that it would be especially important and i know in the past we haven't updated the board but we feel like this month it might make some sense to do that so troy yeah yeah um so ken uh began the meeting and i think in a in a very um in a very positive way with what we do to find our students and help our students who are struggling and i think when we think of stopping those kind of events um the prevention area is always more important than what we're gonna do in the moment in in every case the chance that we can find kids who are struggling we can identify them get them help that they need that's really critical and so ken laid out the processes that we
044use to identify those students who's there for support and where uh teachers can go if they have any questions if they're concerned about a kid in any way so that was really i think to us that's the most important thing that we do and i i believe that for our kids and our community that information that we get keeps us more safe and we truly appreciate anything that we hear and the second conversation is you know we we have moved into a space as always you know we practiced our lockdown we had our drill day today so we practiced tornado fire and our lockdown drills um one of the things that we purchased gosh it's like seven or eight years ago now when we spent the money for the automatic locking doors we got to
045try those we test them out every year one button locks every door in the entire building and so that um is an incredible way to make us safe immediately because we've as we've seen in some of the other issues that happen around teachers are fumbling trying to get their doors locked you don't have to do that you hide we'll take care of locking the doors for you so that that is an important step now i think if you would go back 10 years most of the common um most of what people said was hide right but we're learning now that um in some cases it's better to run right and i think there's three possibilities you're gonna run you're gonna counter counter fight and you're going to hide but we're fight means there's it's happening
046in your space we're hoping to avoid that completely with the hide and the run right those are the two most important things um so the one thing about our building is that it's large enough that if there was an event happening in the east building or in the west building the kids on the other side could run away and just get out and so we talked through today what's the appropriate place to hide in this space and what's the fastest way to get out of the building from this space so we talk them through both situations so then today we did a drill second hour um and you know it just gives everybody the idea of what it would feel like later in the month we will do what we call situational awareness day and
047all day every period the teacher in every class will stop and say here's the safe spot in this room here's where we would go something bad happened here's where we might run because it's not if you do a drill that only works for second hour like today we did the drill during second hour and everybody now knows what to do in second hour but what about when you're happy to be in your pe class which maybe is a little more unstructured right like that's a very different space than a classroom or what about band class or what about if i'm in lunch right so that's been a re that's been an addition we've had now for two or three years let's covet's got me all screwed up i think i would say we've done it
048twice so whatever that is ron coven the situational awareness day is really powerful because even at lunch we will get on the pa you know 1500 kids per lunch period for us and we will be like everybody talk about let's talk about what we would do if something terrible would happen where would you go what does it look like to move from here what's the safe place like so um not just a one-time drill but thinking through each and every period of the day so that kids are having that thought about what safe could look like um so as we think through that part of it you know there's there's a lot of other safety things that we put into place around the building i'm not gonna get into here but um i we also
049shared a little bit with that they also don't know all the things that we do to keep safe because it's important for us some of those things we don't want people to know so um it it's a really oh in one last thing you might remember that four years ago we created a video that um really walked through what it would look like if something happened on campus and it's it's a great tool and every time i watch it i get a little emotional it's active shooter on kid's an active shooter on campus what would that look like and so we've got some kids kind of running around and there's you know like what would it feel like what would hiding look like and we you know we have it's our kids in our space
050and it's hard to watch and in the past we've watched that as a group and this year because of the how close we are to what happened in highland park we let teachers watch that on their own time and in their own way instead of putting them in a room full of all their colleagues and making them experience that in the moment uh i do still think it's a very powerful tool to put you in the place of what that feels like and what it would look like here and just thinking through like what does that mean for me and the place of the school it is it is a good learning tool um but like i said it i've watched it 15 times i hadn't watched it here when i watched it right before
051we sent that out i was like man it's probably hard given that we have some redesigned spaces we probably need to redo that video at some point at least a piece or two at least you know i think the other we'll go ahead no i was just saying and the other thing is we're constantly training you know we're constantly training staff um in various levels so i happen to be one of the individuals that went through the active shooter they call it alice training which is what they use to train law enforcement officers and to get an idea of what their perspective is so you talk about different experiences for different staff so that we can get everybody and constantly thinking about these new spaces or as we changed from hiding to running first that
052was one of the things that changed when i went through my training it was actually hide first um now it's run depending on where you are depending on where you are my gut tells me that you know what happened in uvalde is going to have an impact that we might not know yet because if you think about columbine the the law enforcement response prior to columbine was surround the building don't enter consider it as a hostage situation well that's what they did and a lot of kids died as a result what happened in uvalde it's just tragic you know and so i feel like there's going to be i don't know what it will be but i do think there's going to be some you know change in the way that we are advised to
053treat those active shooter situations given how long it took law enforcement to you know breach that classroom so i don't know what it is i don't know what it'll be you know politics aside don't know don't care but i do think there's going to be a different kind of expectation for how as a school we treat those situations so doctor can i ask the question can i ask a question actually you know yes you can i just want to explain it it'll be quick this is relevant this is probably one i just want to explain the proc i totally get that i just want to explain what our process normally is under under our policies and in the school procedures that's the purpose of the visit i'm explaining for the future uh i understand if
054this brings you in the first 10 minutes of the meeting and you have the most salient issue in the whole school board meeting and it comes at the tail end so that's kind of exposed facto would you not agree um it's kind of i i think you would agree so which is why i'd like to just explain what the process is and then you can answer your questions i mean his name what and we need your name sir dan dan vishny he isn't victor i shny what villager in what what village uh buffalo grove thank you um as the school i don't know does the school have an armed security resource person that's on campus right now we have two but one in the east and one in the west yes okay um do they
055go through all those drills as well too that they're going through a job they lead them as does lake county as does the county and the city the also all the other police officers and are they at work every day then yes every day you got four resource centers for eight schools and that faithful day was unfortunately you know with that so they show up to work every day okay and they're all summer day very happy to hear that thank you that that is covered yep thank you so yeah no problem thank you for asking um and so what and let me just say in addition to that we have um over 30 security guards on campus each day not armed um adults who are monitoring all of our entrances uh it sounds like you're
056here maybe because you're interested in that topic just for clarification we have over 30 security guards who are here on campus every day not armed just to be clear at least eight of whom are former first responders either police or fire so we feel pretty good about you know them having the kind of situational awareness that they would need to have we have over 400 security cameras on campus so as soon as you're on campus we're monitoring you from the parking lot into the building so you know we feel we feel like from an infrastructure standpoint we have a lot of the things you would expect as a taxpayer for a large organization to have i think the point that troy made at the very beginning however is that you know at the end of
057the day um the most important preventative or deterring kind of work that we can do is helping the social emotional growth and development of those kids you know because clearly there's something wrong and you know if we can catch you know those students and reach out to them far before something like that is ever to happen it'd be great but think of the reinforcement that we have two armed on campus and 30 others totally that could be done in a way to at least uh you know make emotions that you have some relief totally yeah that the school has our back yeah and just to be clear we did have a number of years ago if you've read or heard about this in the media it's all public knowledge we did have a gun on
058campus five years ago troy six years seven years ago um and um troy and i were both involved in that situation uh we had received a tip from a parent and a student and uh to lincolnshire's credit um once we made that phone call they they were um less than three minutes four minutes it was somewhere low the low three minute range from the phone call into the classroom where the student was with the gun um he brought it basically for show-and-tell breaking to his fence but lincolnshire was great um and so it it gave us some confidence that you know they'd be able to respond quickly we also practice uh the response time for all the local law enforcement we have a couple of drills that we run where they come to school the
059lincolnshire all the lincolnshire police that work they also when they work days they come to school and they shadow the sros so they get a chance to see around the building and they understand what the building looks like they get you know what's the layout what are the names of the parts of the building so if they ever have to come they'll be able to easily get from place to place so it's very often that we're not just two police there's a third who comes and they they rotate in and it's one of the things that our sros do they reach out to the other police and bring them in so that they have a chance to see around the building so it's we have a great relationship and every student is aware there's two
060armed and 30 others so that lowers the anxiety level that you can go to school uh that represents a harder target for the bad guys right they're uniformed they're obviously policemen yeah yeah they're beautiful the students as long as they're that awareness that that lowers the anxiety level that they can come to work you know go to school and be a student sure you know absolutely so thank you for the clarification you're very welcome i just want to mention that um we talked a moment ago earlier this evening about the memo that you guys put together and sent out to the community um i got several calls from people in the community saying they they did not appreciate yeah there's one thing that people are focusing on what happens if someone god forbid gets into
061the building but they hadn't recognized how much goes on here at the earlier stages to prevent that from ever happening in the relationship building that's going on and things that are being done to identify the kids that need help and the whole process uh that's happening that a number of people in community contacted me and really appreciated that in the middle of the center we appreciate you saying that because you know thankfully that's data that you'll never see and that we'll never know how many schools maybe even our own you know we're able to prevent mass shootings by you know developing really good healthy relationships with kids that was preventative and thankfully we'll never know that data but we're never going to stop you know trying to develop those relationships with kids so i just
062want to say one quick thing only because i i heard you asking about it um yes you're right probably the most important conversation we had at the meeting tonight um the only reason it was at the end and not the beginning uh which i think is something you mentioned just a few minutes ago is that just the way our agendas are built the superintendent's report comes at the end and not the beginning so that that's why it was reserved for the others so i appreciate it yeah i just wanted to have nature i i just yeah that i'm a community member i don't want to be quelled because it's the roberts rules yeah yeah no no i just wanted to clarify for you why why this topic was at the end and at the beginning
063oh i i very much appreciate there's the two-armed and the other security guards because make the schools the harder targets yep uh the kids are the best we agreed you know we agree with you thank you very much thank you okay so there will be more to come on that um we will continue this conversation we have some other um ideas and uh strategies that we'd like to bring forward okay um the next topic uh sean i would um love for you uh sorry i know this is short notice buddy i apologize but um i would love for you to give the board a little bit of an update about how transportation is going of course far more mundane obviously um but you know right around this time in any other year we would be
064fighting the bus battles and so you know why are these routes taking 10 to 20 minutes longer why wasn't my kid picked up so and so can you give us a little bit of an update we just approved a new uh transportation agreement in the spring correct if you can tell us how it's going and what we should expect it's going really well um right now we have all of our routes covered um in the um morning uh i think on the first day we had a couple of delays uh i think the last bus got here at 8 32 school starts at 8 30. um they we want them all here by 8 25. uh but please keep in mind that buffalo grove road was closed at the railroad tracks that first week and
065that route 22 will be closed next week at our railroad tracks um why that couldn't happen during the summer or all that but um for just a week a week just a week um but i'm i'm happiness i'm happy to say that um our buses are leaving stevenson um right now at 3 45 we are clearing all our buses which is probably 15 minutes earlier than they were clearing at the same time last year we do have a couple of routes that are a little bit more crowded we're working through adding another route onto that so that students don't have to sit we want everybody to sit just two to a seat um in some rare instances if somebody takes a bus that we don't know about um but they're allowed to take that bus
066because it's on their schedule we might have to go three to a seat or they just follow we have a another bus that follows through um we are confident that the the traffic issues that we've um the changes that we've made in terms of the parent drop off and pick up and the bus drop off and pick up and the end of the day has worked for our parking lot dne which is to um get our activity buses off campus in a timely manner so that they can get to whatever activity without having to rush and then have students in a different frame of mind when they get to a competition because they're worried about being late we then release our um student buses uh all our students as well and then we're still working
067on the south half or the route 22 in the afternoon but the longest weight that we've had we've been out there timing every day um right now the longest weight is on somebody who would come in at um three it was if they got to 325 they were clearing stevenson drive at 3 40. so it's about a 17 minute wait um right now in the front we're working on getting that slower part of the problem is we have many parents come at 3 o'clock 2 45 to start waiting and it backs up in the front parking lot as well as stevenson drive and even doubt route 22. um the interesting thing is that if you actually come to pick up your student at 335 your weight is like two minutes you pull right in get
068your student and walk right up so um we're working on communication better messages um to help reduce the amount of traffic but right now our bus contract is living up to our expectations um and the traffic improvements that we made are working as well and you mentioned the morning drop-off in the front we we used to because the buses used to drop off up there and the cars would be pulling in we moved all the buses to the back and the morning drop off this morning it was 8 31 on a monday morning then there were no lines of cars in the front waiting i mean there were still people pulling in to drop their kids off we wish they would get here a little sooner but they were not late because they were sitting
069in line so um the morning is is so much better yeah the buses are here on time we still have some work to do with the port clinton or the the front half day entrance um we also have 800 parents showing up here to pick up their kid and everyone roll you know in the morning they kind of roll in it over time but everyone wants to be here at 3 25 to pick up their kid and so some of it is it's just gonna get a little crowded right so we'll have more data obviously next week with the closure of route 22 at the railroad tracks this is going to impact our scheduling um but and we'll work on that um but we'll continue to collect data and provide um evidence of when they
070they they require to keep the required to keep up um uh when they when they pick up a student or when they drop off students when they are released every day so we track that data and then they have guidelines that they have to meet um if they're too late then they are penalized an intimate contract track correct it's electronically stopped south watches correct and we do have a an app um called first view that our parents and students can sign up for that shows where the bus is and how long it'll get to that bus stop so that they can work on a little bit of better real-time pickup and drop-off service as well okay all that can be found on our website i just saw um i don't remember which show it was
071on the report that the driver shortage is still continuing yeah there are guys there are staying on top of it i get reports every week of how many drivers have been hired how many are through training how many have completed training um and how many have to be borrowed from another local district uh full bus routes we weren't full bus from last year until november correct yeah so it's much better we're we're knocking it out of the park right now yeah and let's you know i think part of the rebranding let's move away from buses to yellow limousines sorry no limousine i think we need to attract got it yes okay um and the final item for tonight is just uh our just excitement over the pwc opening um last week to our faculty and
072staff and students and then today after school was the first day that our kids could begin using the fitness center on the second and third floor and troy and i had an opportunity to walk through and destroy and you wanna yeah you wanna talk about what we saw it by the way it opened at 3 30 and troy and i were walking through at 3 45 and it was it was we had over 300 students who stopped by i love the picture of the back how many backpacks there were laying theirs because it was and it was um just a couple pictures away here so you can see kids everywhere using the workout equipment i think the thing that was most interesting to me is that you see the group of kids you know this
073and i know just this is not a group of our top-notch athletes these are just kids that wanted to come work out needed a place to be together um every single squat rack space was full from 3 30 i i came back started walking over here at 4 30 and they were still all full kids were waiting to get in line going to do other waiting to get their chance to get to get under the bench um but you can just see how many kids were um were up there you can see people doing squats it was great it was absolutely amazing and i don't know if you have any pictures of the third floor but the third floor is where all the cardio machines are so stair masters treadmills ellipticals i think and uh
074they were all over um all over the third floor as well so it was very cool yeah so yeah it is open until actually it just closed so from 3 30 to 8 o'clock for our students and at the 4 30 bus a bunch of kids like took off grabbed their backpacks and ran right out there to the bus and there's another 5 30 bus so they were still even at that point there was still 200 kids in the room and um we we actually had uh i think the biggest problem was we were getting more help like we were like we needed regular security guard up here like we just needed more adults just to be in the room because there were so many kids in the space it was also really cool to
075see the kids run sprints on the astro turf and they were over there doing jumps doing plyometrics like just making use of the whole space right and uh jasmine's or the pwc cafe whatever we're calling it these days is open until eight and all the spaces are going to be open on weekends as well and during holidays so thanksgiving break winter break during the summer we really want this to be a place for kids to be able to go you know work out get something to eat have a cup of coffee or whatever water and then bobo tea is the big seller and then there are tons of study spaces as well so we have soft seating furniture we have study tables and so it was also really fun to see kids after they worked
076out to go downstairs and study you know so our feeling has always been that we want a place where kids will want to be when they're not at home right like you're either at home or you're at school don't go other places and get yourself into trouble and you know like stay here we'll take care of you we'll have opportunities for you to be with your friends and do things that you enjoy or do some homework or go work out um and so we were seeing that happen in this space and that was really and you know we don't keep the building wide open after school the ilc and the qlc are open for kids if that's a you want to go study you know use the media center or whatever that might be so
077and then the end of the day also the pwc so we basically push kids you need to either be in this space or that space when um if you're not supervised by the club it was great to see kids doing healthy things right like in their work it's really exciting you mentioned that you were pulling staff just to have enough adults yeah in the space is that something that you all will be assessing in these first few weeks i think respond to it's like don said i think it's like the january 1st effect you know like it'll i hope not it'll spread well i think what will happen is kids will realize that well wait it's open until 8 o'clock so 300 kids won't all be there right at 3 45 i mean if there
078are great we'll yes we'll have more staff in there but i think kids will spread themselves out you know until eight and then they'll be there on the weekends and and yes we have um our new uh wellness coordinator alex is in there we have fitness staff from rebrown who rebound who are in there we have security but we're also probably going to be hiring students as kind of fitness ambassadors you know we hire students for all different kinds of roles we'll have them as kind of fitness ambassadors not that they're going to give any advice on fitness education but they will be there just to kind of monitor what's going on making sure the kids are using the machines right you know we have pe leaders now so we'll probably have um kind of
079pe leader program for after school as well so just more supervision in the space i in our wildest dreams i don't think we expected 300 kids would be all right we thought there'd be some kids that would come but it was maybe 50 maybe 100 is awesome and they're all gonna be really sore tomorrow morning so i don't know we won't see until wednesday or thursday come back tomorrow you didn't show photographs eric and i went over there yeah we were not working out i was going up the stairs so we went over there about 4 40 or so and on the way over there every field was being there were there were kids practicing and working out yeah every one of the fields here the whole campus was a buzz it was just i
080mean this is one of my favorite seasons of outside because i'll just after school i often just walk outside and you can just walk from event to event to event and see kids it's pretty special yeah it's just yeah i i really appreciate now and especially spring when you finally get the sun the day with a little sun and you can walk outside and go from baseball to softball it's there's something really cool about how busy this place is and to have them here on campus you know not off getting themselves into trouble someplace you know but to that you know we're happy that we have 40 sports and 200 coaches and you know i mean it's great we want them here you know engaged having people tell you the kids were up their head
081fun today so i hope they tell their friends and i hope there's another 300 kids there tomorrow because it was it was a lot of fun all right that's all i have and i have a emotional journey please it's so moved okay okay so we have brownie and grace all in favor