001Good evening everybody. At this time we will call to order the charter contees regular meeting for Wednesday October 8th 2025. Please rise in respect to the flag. Pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God indivisible with liberty and justice for all. Board members, in the absence of Supervisor Curtis, I need to get a motion and a second to take a roll call vote to appoint a temporary chair for tonight's meeting. >> I'll make a motion to appoint Joe Ferrari as the temporary chair for tonight's meeting. >> I'll second it. >> Okay. Motion by Trusty Coven, second by Trusty Shapi to appoint Joseph Ferrari as the temporary chair for tonight's meeting. >> All in favor signify by saying I. I >>
002oppos. Okay, the motion carries. Ferrari, you're making sure. >> Thank you, board members. Uh, Miss McCull, could you please note the role? >> Noted. There is a quorum. >> Thank you. Oh, sorry. Thank you, Mr. Speaker. Mr. Speaker, uh, we'll need a motion to approve the agenda. We would like to move item 10 up to six and move everything else down accordingly. >> I'll make the motion to approve the agenda, moving item 10 up before item six and everything down. I'll second it. Okay. A >> motion by Trusty Coven, supported by Trusty Shapiro, to approve the agenda as amended. All those in favor, please signify by saying I. >> I. >> All opposed. >> That motion carries. >> Board members for your consideration is item five, approval of the consent agenda. >> I'll make a
003motion to approve the consent agenda as presented. >> Seconded. Doesn't matter. Motion by Trusty Kovven, seconded by Trusty Wagner to approve the consent agenda as presented. This requires a roll call vote. Please click right. >> Trusty Charles. >> Yes. >> Trusty Shapiro. >> Yes. >> Trusty Wagner. >> Yes. >> Trust Ferrari? >> Yes. >> Wright. Yes. Trust. >> Yes. >> Thank you board members. We're on to the new item six which is fire department of office for Logan Blankenberg. Chief. >> Good evening board members. Um yeah, finally after uh 2 years plus, we're now going to be fully staffed at our budgeted amount of personnel. So that is good. And again, uh Logan was one of our homegrown uh actually began as one of our part-time paid on call members. Uh legacy, his dad was
004on the department years ago as well. Uh but now he is coming on to us as a full-time firefighter paramedic. He uh was with us for a little bit uh left because he received a job offer in Shelby uh and then uh finished his medic stuff and wanted to come back home to us and we still had the uh position open. He interviewed and did really well and here we are tonight. So I'd like to go ahead with swearing him in if that's all right with you folks. >> Please do. >> Sounds good. >> Logan, come on up. >> Uh you want them facing you or you want them facing which way? What's going to be easiest for everybody? You two faces each other. So then we'll >> see if you can better picture please.
005>> All right. Repeat after me. Raise your right hand. >> I state your name. >> I Logan Blake >> do solemnly swear or affirm >> that I will support the Constitution of the United States >> that I will support the Constitution of the United States >> the Constitution of the State of Michigan >> the >> constitution of the state of Michigan >> and the charter and ordinances of the charter township of Oxford. >> The charter of ordinances in the charter township of Oxford. I will recognize the badge of my office as a symbol of public faith and trust. >> I will recognize the badge of my the badge of the office >> as a symbol of public faith and trust. >> I will honor and respect the mission >> values >> goals >> and policies
006of the Oxford Fire Department >> and policies of the Oxford Fire Department. I will serve the township of Oxford with honesty. >> I will serve the township of Oxford with honesty, >> fairness, >> and dedication. >> I will fulfill the responsibilities of Oxford Firefighter Paramedic. >> I will fulfill the responsibilities of Oxford firefighter paramedic >> to the best of my ability. To >> the best of my ability. >> Congratulations. [Applause] a few more. >> That's all we have. Thank you. Okay, we're going to take a five couple minute recess and get some pictures with our new firefighter. We're in recess right now. >> That's what board members come on back up. >> I mean, I don't I mean hello speak, but just our jobs don't interact much. >> Right. He was doing so cuz you
007know they look busy. Right. >> I want to see it. board members. Next on our agenda, >> wait a minute, Joe >> is a presentation by Dr. Tanya Miligan, Oxford Community Schools, an upcoming election proposal. >> Good evening, board of trustees. >> Is the green light on? >> Green light on. Can you hear me now? >> Oh, you can. >> Good evening. Thank you for having me this evening. I'm Tanya Milligan, the superintendent of Oxford Community Schools and a resident of the school district. Um, I have with me one of my own board of trustees, Ann Aerson. She here is here to support this presentation. So, thank you for being here. Appreciate you. I also want to thank Jeff Curtis. I know he couldn't be here this evening, but he was instrumental in helping me
008get my presentation together and make sure I got all my documents in on time. So, thank you to Jack. Hope he's feeling better. So, I'm here this evening to share some information with you about the two proposals that will be on the ballot this upcoming November 4th. A 21 mil operating millillage and a 1.0 syncing fund millillage. Um hopefully as Jack described it, you should have a folder that has three documents in it. Is that accurate? >> Yes. Okay, great. >> It's in a board packet. Fantastic. Okay. Um the three documents that you have, the first one is some general information. Um this is about the two proposals. On top is the operating millage and on the bottom is the syncing fund. The second is a high-level overview um of how the money from the
009syncing fund will be used over the next 10 years. And the third for people who love spreadsheets, this is for you. This is uh the spreadsheet goes into greater detail regarding the monies that would be spent from the syncing fund over the 10 years. So I'd like to start with the general information document first. So to better understand the operating millillage, I need to break down how schools are funded. First, the state decides how much a school district will receive per student. And this is referred to as the foundation allowance. And currently it stands at $10,50 per student. Now, although the state sets the foundation allowance, it doesn't pay the full amount. It pays only a portion and expects the remainder to be collected from local businesses through an 18 mil operating mill. Our voters
010previously approved an 18 mil operating millillage in 2017, but due to something called the Headley amendment, this amount can be cut each year depending upon inflation. Currently, our schools are only receiving approximately 17.3 mills at a loss of almost $250,000 each year because the state does not make up the difference. The operating millillage will restore funds lost due to the Headley roll back and bring our funding up to the amount the state expects. The operating millillage, also known as a nonhomestead millage, only applies to businesses, rental properties, and vacation homes, but results in a no tax increase for homeowners on your primary residence. Now, to avoid some confusion, the ballot when you go to vote will say 21 mills, but that doesn't mean we'll ever collect 21. By law, the most we can ever collect
011is 18. It just gives us a cushion against future Headley roll backs, so we don't need to come back to the voters every couple of years. Money from the operating millillage covers everyday essentials such as teachers, programs, and classroom needs. The second proposal on the information sheet is the syncing fund millillage, which is different from the operating millillage. It's like a savings account for building upkeep, repairs, buses, and technology. Without a syncing fund, our district has to use classroom dollars to pay for costly repairs. The syncing fund is designed to take care of our current facilities and make improvements where needed. If you look at the other two documents, you can see our plan for how we will use these syncing fund dollars throughout the district over the next 10 years. It's important to know
012that our schools are strong anchors of the community and they belong to all of us. Re research shows that strong schools help strengthen home values and that for every $1 invested in schools, property values often rise by more than a dollar in return. Your vote shapes the future of our schools and our community. I encourage you to take the time to learn more about the proposals by going to our millillage website at oxfordschools.org/mill. This website has several videos to help better understand the proposals, answers to frequently asked questions,formational documents, including the three you have here, and a syncing fund cost calculator to determine how much this proposal will cost you each year. For example, my home is currently valued at approximately $250,000. When I put this in the calculator, I see that the millillage will
013cost me approximately $125 a year. On November 4th, remember that these are your schools, your community, and that your vote matters. I appreciate your attention and I welcome any questions or comments you might have. >> Members, any questions for Dr. Bill? >> One quick question on the scing fund. You mentioned that it would you have to use classroom dollars. What does that mean? What are classroom dollars in this case? What are those? >> Classroom dollars would be So, how are they used? Is that >> No. What What is the source of classroom dollars? Is it that $10,000? >> $10,50. So, the state essentially says, "Okay, this is how much if we want a quality education for students, we are saying it's going to cost $10,50, but the state is saying we're not going to pay
014all of that. We're going to pay some of that and then the local businesses will pay the rest." So if that is if that is rolled back because of the Headley amendment, we're losing the that money and so we have to use other money, the classroom money to fix things. So >> All right. And a little tricky >> and that $10,50 excludes any maintenance on school. >> Correct. It's intended to educate kids. So pay for teachers. Okay. >> Pay for curriculum. Anything that helps educate kids is what that money is intended for. Great question. Thank you. >> Thanks board members. Any questions? >> Thank you, Dr. >> Thank you so much for this evening. I appreciate your time. >> I also have additional flyers if anybody's interested. I'll send them back at the table. >>
015Thank you. >> Uh board members want to public comment on items not on the agenda. We ask anybody that like to address the board. Raise your hand, identify yourself, and you have three minutes to address the board. >> Sir, come on up. I got a copy. You want a copy? >> Give a copy to our cler clerk right please >> the chair to hand it off. >> Oh, sorry. I >> Okay. >> And this goes. >> Thanks. So, my name is Chris Reynolds and recently I share emails with the Oxford Township Board regarding the elimination of the Oxford Township office hours on Friday and the reduction of the work week, namely from 5 days a week and 40 hours a week to four days a week and 36 hours a week. I and a bunch
016of other uh residents of Oxford Township disagree with this and um we believe the change to the Oxford Township office operating hours is not in the best interest of the township residents and request a review and a resentment of this change. I would like this request to be on record and be on the agenda for the next board meeting. I've included condensed copies of the emails I shared with I think each of all each of you in case you can't find them. a pro and con list from a resident's point of view and signatures of some fellow Oxford residents. Um, I'd like to go over a couple of the I guess the cons mostly more than the pros. So, if we continue with this, in 2026, the office will be closed for 63 work days.
017That's Monday through Fridays. And in 27, the office will be closed for 64 work days. Those are Monday through Friday. Also in 2026 there will be 11 weeks where the office is open three days as well as in 2027 there'll be 11 weeks where the office is only open three days. And as I understand it, wages haven't been adjusted for the 36 hours. So employees here that no longer work 40 hours a week in essence get over five weeks of paid time off over the year paid for by the taxpayers out of our purse, out of our wallets. Um, in addition, um, I wonder if the work schedule is not the work schedule here is not shared with the rest of the township employees. So, how long till the rest of the township employees ask
018for in quotes equal treatment that they would like to work four days as well. Some can, some can't, but I don't know that that's it's not something that's maybe been addressed or not been addressed. Um, and then I guess finally, I was wondering if a 4-day 10-hour a day schedule was evaluated with some people working Monday through Thursday and some people working Tuesday through Friday, your employees get the 4-day work week. The residents still get the full service. And as we know, government is not manufacturing where you can measure success by the number of widgets you make in an hour, a day, or a week. It's a service organization that has to be available when needed. and cutting out one day a week significantly affects how often you are available to the community. So, I'll
019be available if anybody wants to uh have a discussion with me about this afterwards, but I appreciate your time. >> Thank you, Mr. Reynolds. Uh would anybody else like to address the board? >> There are no further comments. Board of Trustee comments. Let's start off with Trusty Coven, please. >> Go Tigers. >> Write. >> Yeah. The uh election will be on the 4th of November. As a reminder, those that uh on the permanent ballot list should have received your ballot by now. If you've not received it, please call our office to make sure that you get your ballot at that time. Um also, Chamber of Commerce will be having an excellent Tuesday, October 28th. And my last comment is for those of you that may have been in the community for a while. Uh longtime
020elected official passed away this uh earlier this month, Clara Sanderson. She served as Asher Township clerk for several years, maybe the most years of any elected official in Oxford Township. So I just want to bring that up and uh wish condolences and prayers and thoughts to their family. Thank you. >> Thank you, Trusty Shapiro. Uh, no comment other than I will second Trusty Calvin's comment by the Tigers. You won today. >> Trusty Wagner. >> Everybody have a happy and safe Halloween. >> And Trusty Charles. >> Well, one thing to start off with, I was gone. As you know, last meeting I was overseas. I appreciate everyone's good behavior in my absence. Um, I assume good behavior. Didn't hear any reports. Um, second thing, the board packet, if you recall, or if you looked in there,
021I put in there the noaz report showing what different communities pay. I think that's pretty interesting because we don't require our residents to pay and we have one of the highest participation rates of any of the 32 communities. So, that's that's been a success. We get a lot of stuff that shouldn't be dumped in our lakes and in our ground because of what we're doing here. So, hopefully we keep keep that going. Um, and kind of ech what uh Mr. Wright was saying about Mrs. Sanderson passing away. Very, very sad thing. She's been around for a long time and for, you know, Bruce, his family, whatnot, his mom. So, condolences. >> Thank you. I also want to echo what Clerk Wright and Trusty Charles said. Very sad news. I work with Mrs. Sanderson for many
022years and very sad hear of her passing. Uh, board members, item nine, second reading, zoning ordinance 678.043. 043 text amendments to update article 11 private roads. Any comments? If not, a motion would be in order. >> I move to approve the second reading of the amendments to article 11 of the township zoning ordinance as presented and direct the township clerk to publish such ordinance in accordance with state law. >> I'll second. Motion by Trusty Coleman, second by Trusty Shapiro to uh adopt the second reading of ordinance 678.043, text amendment updates article 11. Roll call vote, please. >> Trusty Cole, yes. >> Trusty, sorry, trusty Charles. Go ahead. >> Yeah, I didn't write down the page. I apologize, but I saw Oran on there instead of Oxford on one page. >> We can make that minor
023update. You saw you saw Oran in the ordinance. Maybe it was one of the letters I should have written on the page, but just as an FYI, >> I'll take a look tomorrow and I'll make sure that um before it goes to publication that it's all correct. >> Okay. Or can we just bill your time out to orient? >> I mean, I'm good for that. >> Let's continue the roll call votes. >> All right, that's it. Go ahead. >> I'll start over. Trusty Coven, >> yes. >> Clerk Wright, yes. Trusty Shapiro, yes. >> Trusty Wagner, >> yes. Trusty Charles, >> yes. Trust for >> Yes. Thank you board members. Item B, zoning ordinance 67A.044, text amendments to update article 3, district regulations for lots zoned I1, light industrial and I2 general industrial. Click right. I
024move to approve the second reading of the Oxford Township text amendments to zoning ordinance 678.044 044 section 3.7 schedule district regulations and direct the township clerk to publish set ordinance in accordance with state law. >> I'll second >> motion by clerk right second by trusty coven to approve the second reading of the update article three. Roll call vote please. >> Justice Shapiro >> yes. >> Trust Wagner >> yes. >> Charles >> yes. >> Mr. Coleman >> yes. >> Wright yes. Treasure Ferrari. >> Yes. >> Thank you board members. Item 10's already been addressed. the old item 11 sharp engineering report. Any questions for engineer sharp >> do you want? >> I don't have any question. I just didn't know if he had anything he wanted to bring to our attention particular anything for you. Okay,
025we'll move on. Item 13A, Love Inc. request for contribution. Uh as there's a potential conflict with Trusty Shapiro, we like to and he's requested to abstain from this deliberation. There's a motion that we would like the board to consider. I'd like to make a motion allow Trusty Shapiro to be recused from any discussion, deliberation, or action on this matter because his wife serves as the executive director of Love, Inc. of North Oakland County. >> I'll second. >> Motion by Ferrari, supported by Coven. Roll call, please. >> Trusty Charles, >> yes. >> Trusty Wagner, >> yes. >> Trusty Coven, >> yes. >> Trusty Shapiro, >> yes. Right. Yes. And treasure for. >> Yes. Okay. Paul, if you could Can I go in the audience, please? >> Please. My watermelons. >> Okay. Board members, we have a
026request from Ling Love Inc. for contribution. Uh, Miss Shapi is here to address any board questions. Board members, any questions? Pat, could you come up and just give us a brief presentation? >> Yes, absolutely. >> Just for those that may be unfamiliar. >> Thank you. >> You guys hear me? Okay. All right. Um, good evening, Board of Trustees. Uh, thank you for the opportunity to speak to you this evening about Love the Name of Christ of North Oakland County. Um, my name is Patricia Shapiro and I'm the executive director. Also, thank you to Jack for helping me to prepare for this evening. I appreciate that and I hope he feels better soon. Uh, Love in the Name of Christ is a nonprofit organization dedicated to supporting our community's most vulnerable residents through a wide range
027of services including eviction prevention, utility shut off assistance, clothing, and household goods distribution, gift cards, community meals, one-on-one mentoring, counseling, and resource connection. We strive to meet the immediate needs while guiding individuals toward long-term self-sufficiency. If the board chooses to support Love Inc. with the donation, the funds will be used exclusively to serve the residents of Oxford Township. Because of course, we do serve all of Oakland County, but we understand those funds would be specifically used for Oxford Township residents. We believe that the strong community partnerships that we have are the key to amplifying our impact. By working together, we can reach more individuals and families who are in need of support and hope. Founded in 2007, Love Inc. was born out of a vision to create a compassionate community where no one goes without
028life's basic necessities. Since then, we've served over 12,000 neighbors, providing clothing, essential household items, food, rent, and utility assistance, and access to resources that promote empowerment and independence. More than 10% of our support has gone directly to Oxford Township residents. Historically, each person who seeks our help is invited to a 1-hour intake appointment where we carefully assess the legitimacy of their needs. We also require financial participation from those receiving assistance, which helps foster accountability and sustainability. Our goal is not just to alleviate poverty related burdens, but to educate and equip our neighbors with the tools they need to thrive. The work we do provides more than just relief. It builds community. We've seen firsthand how a helping hand can transform lives. At Love Bank, we believe in the power of relationships, dignity, and human connection,
029and we remain deeply committed to continuing this mission with compassion and integrity. >> Any questions? >> Members, any questions? Trusty Charles, >> approximately how many uh here, approximately how many township residents do you serve? >> Um, since our inception, it's been about 1,400. So since 2007 it's been 1,400. And we're continually looking to um extend our reach into Oxford through different community partnerships so that more people know about us so they can refer people to Love Inc so we can do what we do best and that's vet folks to find out the legitimacy of the need and continue to to reach more people in the community. >> How about currently >> um you know I think so far this year there have been about 27. >> Okay. Thanks. >> You're welcome. Any other questions for
030click? >> Yeah, there's an agreement in the packet. Have you reviewed that? Have you seen that agreement? >> Um, I don't believe that I have. >> Does this have to go through your board of directors to approve this? >> Um, not necessarily. Jack just said that um once I spoke about it and then we can go ahead because my board just needed to have it in their minutes to propose it. So, I'm not quite exactly sure, but my my board doesn't need to vote on it now. >> Okay. So, we'll move forward with this. No, >> of course. So, >> just so you know, Pat, yes, if uh the uh a resolution that our attorney drafted, it's pretty specific. >> Okay. >> Do you want to make sure that >> absolutely >> you guys follow
031all parts of that? >> Absolutely. >> Okay. Board members, I would entertain a motion. If there's not any other questions, click right. >> I move to approve the services agreement between the Charter Township of Oxford and Love, Inc. of North Oakland County in the amount of $15,000 and authorize Supervisor Jack El Curtis to sign the agreement on behalf of the Charter Township of Oxford. >> I'll second that. >> Motion by clerk right second by Trusty Charles to allocate $15,000 for Love Inc. based on the contract that the township uh attorney has provided. A roll call vote, please. >> Click right. Yes. Trusty Coven. >> Yes. >> Trusty Charles. >> Yes. >> Trusty Wagner. >> Yes. >> Trusty Shapiro. >> Campbain. >> And Treasure Farmer. Yes. >> Thank you very much. >> We're going to invite
032Trusty Shapiro back up. >> Thank you. >> Can we vote on that? >> It's getting old. >> Board members, we're on item 13B, employee health insurance funding. >> Board members, every year the township board has to decide the funding of the insurance plan that we have in place. And there's three options that that we have in front of us tonight. There's a hard cap option, an 8020 plan, and an opt- out plan. In past years, the township has been supportive in doing an opt- out plan to allow the township board to decide what the contribution is going to be on the coverages for 2526. So if there's no further questions, I move that the charter tunchical of Oxford exercise the opt out provision which allows the local unit of government, the charter tunchical of Oxford
033to determine the contribution amount for healthcare coverage healthcare insurance coverage for the plan year. >> I'll second >> motion by cler seconded by trusty kovit to approve the motion as read. A roll call vote, please. >> Chaser Ferrari, >> yes. >> Trusty Shapiro, >> yes. Trusty Wagner, >> yes. >> Trusty Charles, >> yes. >> Trusty Cen, >> yes. >> Clerk Right, yes. >> Okay. Thank you, board members. That motion carries. >> On item 13 C, employee health insurance renewal. Clerk, right? >> Um, in your packet, board members, is a motion to approve the current plan that's on on uh in effect right now. So, we we've have the the plan here and it's been effective for several years. So with that, I'll move that the Oxford Township that Oxford Township renew the Blue Cross Blue
034Shield Health Insurance for Group 007011799, division 0000 Oxford Fire Department and group 007011799 Division 002 Oxford Township Employees Group 007011799 Division 0004 Oxford Township Employees Group 007011799 division 005 Oxford Township employees with a Blue Cross Blue Shield Community Blue Ho Platinum $1,500 plan effective December 1225 and authorized Barons Hendricks and Sto forward the appropriate paperwork to Bluec Cross Blue Shield to activate the Blue Cross Blue Shield Community Blue Po Platinum $1,500 plan. All members enrolled on the Blue Cross Blue Shield Community Blue Ho Platinum $1,500 plan shall contribute 5% of the premium cost effective December 1, 2025. Also, the charter tons of Washington shall fund a health reimbursement arrangement 213D plan account effective January 1, 2026 and cover any additional expenses incurred including but not limited to deductibles, co- insurance, emergency room visits, and prescription
035drugs. Further, Oxford Township shall renew the Blue Cross Blue Shield health insurance for group 007011799 division 0001, Oxford Police Retirey, and group Division 0003, Oxford Township Fire Police Retirey of the Blue Cross Blue Shield Community Blue Po Platinum 250 Plan effective December 1, 2025. >> I'll second. I have a question. >> Motion by clerk right second by trusty Kovven. Trusty Shapiro. >> Um is a health reimbursement arrangement 213D plan the same as an HSA? >> is not. How is it different? >> It's an HR. Health reimbursement plan is where um you have the deductible in place. Whatever isn't covered through the insurance comes out of pocket is reimbured to the employee. There's a bank that is uh established for each individual or each family. >> Okay. >> And that that bank is 6350 for a
036single and $12,700 for a family. >> Okay. Thank you. Great. >> Okay. Cl. >> Trusty Charles. >> Yes. >> Trusty Wagner. >> Yes. >> Trusty Shapiro? >> Yes. >> Treasure Ferrari? >> Yes. >> Wright, yes. And Trusty Coven, >> yes. >> Thank you, board members. That motion carries. Item 13D, Seymour Lake Road Water main and safety path project bid award. Uh, Trusty Wagner and Supervisor Curtis are kind of handling that township end. Uh, Trustee Wagner, would you like to kind of uh give us a brief summary? >> So, briefly, um, there were there were some uh, safety path improvements that needed to be taken care of and also some paving at the Mount Pleasant Cemetery. uh bids were sent out and which were coordinated by Sharp Engineering and uh the they were sent out as
037a a joint effort to help get some efficiencies in >> talking Seymour Lake Road. Oh, >> okay. Seymour Lake Road. >> I think that's that was the agenda item, right? Seymour Lake Road. >> Yes, Seymour Lake water main and safety path project wrong D as in David. Don't confuse them that deep. >> Gotcha. All right. All right. So, this is the All right. So, this is the this is the previous one. I'm sorry. So, again, so bids were requested for the Seymour Lake Road Water main and Safety Path project. Again, Sharp Engineering coordinated that bid and then the the low bid came in at um >> two more 2,179,470.88. They were the low bid. Sharp Engineering recommends that they uh that they handle that. >> I move to approve the recommendation from Sharp Engineering and
038award the Seymour Lake Road Water main and Safety Path project to Naponio Contracting LLC and the base bid of 2,179,470.88. This 2,179,47088 base bid amounting expense proportionate to safety path fund 297 and the water fund 591. >> I'll second that. I have a question. Um motion by treasure ferrari second by trusty Charles. Trusty Shapir >> comments after first and second. >> Go ahead. Um Jim, can you elaborate on the start time of the project and the end time of the project as well? Yeah. Uh Jim Sharp, Sharp Engineering, Dodge Engineer. Um yeah, the estimated start time for this project is going to be February. We gave the contractors a fairly long lead time on this because we knew that we wouldn't be able to do the safety path paving portion of it during the winter
039months. We only got a little bit of time left as it is. So, we gave them a little bit of lean time. It actually worked to our advantage, I believe, because we had 14 contractors fit this project. I mean, that's a significant amount. I've never had one that large to be honest with you. Um, >> great prices. >> So, I think that they're uh they're planning to start in February and then the estimated completion date is probably around sometime in July. I would say the end of July. So, they'll put the water man in during the months of February, March, maybe into April, and then once the asphalt plants open up and they have some other safety path work to do, they can get that done like May, June, July in that vicinity. We don't
040know for sure. Um, but in the in the proposals, that was one of the considerations. We asked all of the contractors to put their estimated start times and all of them seem to um seem to like that winter start time because it keeps their guys busy so they don't have to lay them off for uh for winter months. So yeah, I think it worked out really well to be honest with you. >> How will that affect traffic in the area? >> Um, so shouldn't affect all the work is going to be done on the south side of Seymour Lake Road. It should not um other than when we we will have to cross Sanders Road and we have a permit from the road commission to shut that road down for just like a day or
041two depending on how long it takes. Um the rest of it will be handled with typical traffic control devices. You know, they have signage up saying workers ahead, but there won't be any actual lane closures um associated with the project. So traffic will be able to continue to flow on Seymour Lake Road. >> Thank you. >> Trusty Charles. Yeah, to kind of tie what Trusty Shapiro was saying, compliment Mr. Sharp here with the idea originally at our meeting was to talk with contractors about doing this in February. It helps them and reduce the cost for us. We made a lot of we saved a lot of money by doing it this this time of the year. By the way, I don't remember the dollar amount, but it was it was significant. So, I think that's
042a real positive toward your recommendation. And the coordination was kind of nice, too, because of what you're talking about, you know, putting the water man in and putting that bridge in there and all these kind of things. It's it's it's a real balancing act. So appreciate what Mr. Sharp was able to bring to the table. >> Biz are really fairly close to usually you have a couple that are low, a couple a lot that are in the middle and then there's usually a one or two outliers as there was on this particular project, but all in all and the bidding came in very well. We're pretty happy with it and I I think that you're going to get you got a good price on it as well. >> Other questions? >> The contract there is
043well known and and well funded. So, in Deon Contracting, yep, they are well known. They actually were the same contractor that installed the sanitary sewer line along M24 um in 2024, right? 2024 is when we put that in. I'm trying to think it's been going on. We just closed out the contract. Um but yes, 2024 in front of Meyer ran all the way up to um you know, past Ray Road and up to the Stony Lake Park up there. So, they've done work for the township before. Um we still did our reference checks. We still always ask for references. You never know when somebody might go turn south, but yeah, all the references came back. Uh very favorable. They have uh a lot of equipment and the manpower to do the work. >> Thank you.
044>> Any other questions for engineer? >> Click right, can you please call the role? >> Ferrari? >> Yes. >> Trusty Coven? >> Yes. >> Trusty Wagner? >> Yes. >> Trusty? >> Yes. >> Trusty Charles? >> Yes. >> Clerk, yes. >> Thank you, board members. Item 13E, 2025, Safety Path Rehabilitation, Mount Pleasant Cemetery Painting Project Award. Uh, clerk, right, you want to handle this one? >> I'll handle the cemetery part of it, >> please. First of all, >> okay. Um, this was a a project that was bid in conjunction with the safety path because it involve both paving items on there. So, for the as far as the cemetery part goes, we requested the bid to go out for paving of Mount Pleasant Cemetery. And here's a here's a photo. It's pretty small. I'll blow it
045up a little bit here. Give you an idea. The area in red is what we're proposing to pave. And the reason why this was brought about is because some of the funeral directors called the township and said when we have a funeral possession on the existing road when we pull in and we're done and we want to leave, we can't leave because all the other families and uh friends are behind us. So what we're going to do is propose widening out the uh the lane there, the drive, and allow allow the hearse to turn around and and the procession can follow afterwards. Um what will happen though is as you can see the red overlaps a lot of existing grave sites in there. So we'll lose approximately in today's dollars for selling those braves about
046$54,000 in in comparison. But uh as far as peace of mind and uh assistance to the families and funeral homes, we felt this is a good idea to actually uh get this out, get this bid and get this completed. It's this year, right? This month. >> That's the intent. Yes. And just to clarify, when clerk right says existing grave sites, those are not so they are not sold. No, there's no burials yet. They were just they're just plotted grave sites is all they are that they will not be able to sell in the future. >> No, I just wanted to clarify. >> Yeah, it's good to have >> nobody's getting moved. And and also correct me if I'm wrong, uh, engineer shop, we're going to have the this uh middle drive here, this horseshoe getting
047uh some some uh gravel or some millings put on. >> We propose to put asphalt millings in there and that it's an existing gravel drive. So um because of the tree roots and so forth that would probably heave over time, we just suggested putting some gravel or so putting some asphalt millings in there. >> Yeah. And then I I guess uh uh Trusty Wagner, you're on the on the safety path. >> So with with respect to the safety path improvements, uh we asked Jim Sharp and his team to go out and take a look at the safety path throughout the township and he identified a number of areas that needed to be updated and and improved and repaired. And so as as part of this effort, since both these efforts were similar in nature, they
048were combined into one bid to help get some efficiencies from from the from the bidding. And that's where we stand today. >> I move to approve the recommendation from Sharp Engineering and award the 2025 safety path rehabilitation and Mount Pleasant Cemetery Paving Project RNR Asheville. The base bit amount of 178,190. this 178,19020 base amount to be expensed proportionally to the cemetery maintenance fund 209 the safety path fund 297. >> I'll second it. >> Motion by treasure ferrari. Second by trusty Shapiro. >> A question >> to approve the bid. A question >> relate not specific to this but related. What's the responsibility of the township for the headstones that are falling over discolored and things like that? Is there any township? I would I drove through today just to check on the project and uh just
049noticed a lot of the headstones are you can't read them. They're covered with stuff. Is there anything that we have? >> Is that right? Know that. >> Uh yes, the there is there's some uh I guess I can trust your comments on the subject. Um I'll let the cat out of the bag here because uh Supervisor Curtis has been in contact with a University of Michigan uh faculty member. I'll call it that. I don't know exactly that's what it is, but um they wanted to come out and do a hands-on, I'll call it demonstration of how to clean and preserve headstones and markers in the springtime. They're going to be doing from what I understand uh what you say presentation at the Oxford Library. So, >> so that that would turn this individual to see
050if that's something that can take place. So, I don't know if it answers your question or not. >> No, it answers my question because like I said, I drove through today just to check on the project and I made that observation. Thank you. >> That's all. >> Any other questions? >> Roll call vote, please. Kurt Wright. Clerk Right. >> Uh, Trusty Charles, >> yes. >> Trusty Wagner, >> yes. >> Trusty Shapiro, >> yes. >> Trusty Golden, >> yes. >> Treasure Ferrari, >> yes. >> Wright, yes. >> Thank you, board members. Round item F, cemetery fencing installation and fencing repairs project bid or clerk right? >> Yes. The cemetery committee met and uh one of the concerns we had was that there was no fencing on the south side of Oxford Cemetery which is a side
051with a with a mausoleum and also there were some other areas that I can pull up on a map here. Um so what we decided to do was send this out for bid to get uh fencing quotes. We did receive three back and in your packet you'll see the the quotes that come in there and they're out they're all over the board because of the way the biders bid the project but um as you can see highlighted in yellow we're going to get the whole south side of the Oxford Cemetery fenced in and some of the reasons why is because uh there was an encroachment here on the west property line. So we want to get our property in line proper so that when a board is Oxford Oaks and Oxford Bladet, everybody knows whose
052property who this is a recorded survey. And uh also on the east line here that drops over a steep bank and what happens is when there's a burial, a lot of the spoils get uh dumped over here. So what we want to do is we want to make sure we're not dumping uh spoils over on the adjacent properties. So, we've had it all staked out here on the on these two lines here. And uh also here on the north side, we've got about 210 ft. We're going to get this staked as well. The reason we didn't go all the way is because it's natural vegetation, big pine trees, some other vegetation as as well here. Plus, the property drops off real steep here. Uh there's there's a big stone wall here that was put in
053at the uh water stone project back in the day there. And then also we've got a little fence repair here to do that's uh at the North Oxford Cemetery that was destroyed by a big maple tree that fell on the fence and just crushed it. So it's about 40 to 60 ft that needs to be repaired for for that project. So that's what we would like to get approved. So with that um motion in there. Yeah, I got a motion. I'll move to award the cemetery fencing installation and fence repairs at the Oxford Cemetery North Oxford Cemetery project to OCG Companies and the bid amount of $53,475. Further, Supervisor Jack Curtis is authorized to sign the agreement with OCG Companies on behalf of the Charter Township School of Oxford. >> I'll second >> motion by
054clerk right second by Trusty Coven toward the bid as read. Roll call vote please. >> Judge Ferrari. >> Yes. >> Write. Yes. Trusty Coven. >> Yes. >> Trusty Shapiro. >> Yes. >> Trusty Wagner. >> Yes. >> And Trusty Charles. >> Yes. >> Board members. That motion carries. Item 13G. Planning Commissioner appoint to the village of Oxford Planning Commission. >> Uh Supervisor Curtis has this on the agenda. He's looking for somebody that would like to serve on the township board on the village commission. His recommendation is Trusty Wagner if he's willing. >> Sure. >> Yes. >> Pending approval by the village council. I move to appoint David Wagner to the village of Oxor Planning Commission. >> Further, I move to approve the board of trustees resolution regarding updated 2025 authorized compensation for Talia Planning Commission members
055serving on the village planning commission as presented. >> I'll second. >> Sorry about that. Motion by Treasure Ferrari, second by Trusty Coven. Roll call vote, please. >> Trusty Coven, >> yes. >> Clerk Wright, yes. Treasure Ferrari, yes. >> Trusty Shapiro, >> yes. Trusty Wagner. >> Yes. >> And trusty Charles. >> Yes. >> Thank you board members. We're on to item 13H. Pay for appointments by the township board to committees, etc. Members at large. Clerk right. >> Yeah, this is this issue came up because we have in this case uh one individual that has been appointed by the township board, but there's no provision in in the interlocal agreement or the bylaws to authorize pay for this individual. So, so that's why it's coming to the board so that we can make a provision if we
056want to pay anybody that's appointed as a member at large. Uh, a good example of that would be when the planning commission master plan had a steering committee of a lot of nonelected representatives on that uh committee. I'll call it that. So, um, >> I'd entertain a motion. >> I'll move that any representative appointed to serve on a board, commission, committee, council, etc. by the Ashford Township Board of Trustees as a member at large shall be compensated at the same rate of pay as a sitting appointed member for meeting attendance. And further, it is recommended the pay rate for a member at large be included in the annual general appropriation act as adjusted annual and adjusted annually if necessary. >> I'll second it. >> Motion by clerk right, second by trusty Shapiro to approve the
057res the motion as read. >> Uh well, any questions? Cler, excuse me, trustee Charles. >> Uh, Mr. Ray, could you be a little bit more specific about what would be included and what might not be? Because you said it's sector. That's kind of >> ambiguous to say the least. >> What my point was, okay, when when I go down the line, we have boards, we have commissions, we have committees and councils that I know I put it there to say, okay, it's going to encompass anything else that might come up from this board. And if you want to resend the motion, we want to do another one. >> I'm just asking for a definition of what etc means. >> I would say uh >> like items. >> Yeah. >> Well, give me give me a
058for example. I'm just I'm not against I'm just trying to get a little bit more clarity. >> I'm out of thoughts here. >> Well, maybe we have a gentleman. >> I got I got four on there. So, >> I think I could maybe clarify a little bit. I think maybe like the master plan steering committee was a committee that was formed for a specific purpose for a very short period of time. So I think maybe that's where the etc would come in. Anything like that in the future we end up um forming because it was just made up of people from the community that volunteered. It wasn't anybody connected with any appointed position or elected position here. >> So would we potentially every time this comes up approve it or is this a standing thing?
059>> Mr. Wright, >> I'd say in my opinion it's a standing thing. I in my my thought if I was to answer what is acceptable mean it means anything else might come along in relation to this case these four items. I look at it too, we have a gentleman that's been serving on our cable commission for years, volunteers his time, comes to all these meetings. To me, the least we can do is pay him for his time to come to the meeting. That's just my take. >> Yeah. Well, my take is I'm I'm agreeing with all that stuff. Uh I'm just saying I would have thought we'd have a little bit more specificity so it doesn't get out of control. >> I guess uh >> I have a question. I mean, I don't think we
060should uh we either have to resend the motion, but I don't think we should approve a motion with etc. Um, we can say unlike or in of same kind or you know related to >> Well, let's call this vote to order. >> Click right. Let's do a roll call vote, please. >> Roll call. Uh, Trusty Charles, >> no. >> Trusty Shakur, >> no. >> Trusty Wagner. >> No. >> Treasure Ferrari. >> Yes. Trusty Coin. >> Yes. >> Okay. We dead like a 33. Any other motion? >> Motion failed. >> Motion fails. >> May I suggest replacing etc with >> and any related subcommittee? >> I like that. >> Sure. That sounds good. >> We're committed. Y >> I'll make a motion that move that any representative appointed to serve on a board, commission, committee, council,
061etc. by the extra town board trustees as a member at large shall be compensated at the same rate of pay as a city appointed member for meeting attendance. Further, it is recommend the pay rate. >> Oh, it doesn't even say anything about the etc. >> ETA recommend the pay rate for member at large be included in the annual appropriation adjusted annually if necessary. >> You have to redo that motion because you said etc. >> No, there's no etc in here. >> You missed page 468. >> It's okay. It's okay. You didn't finish it. So, you get a redo. >> Nobody support. >> Where's it set at? >> Here. >> Am I just missing it? >> Nobody support. >> Oh, okay. >> Oh, it's there. >> If there's no second, that motion will die for lack
062of support and then somebody can make a new motion. >> I move that any representative appointed by to serve on a board, commission, committee, or council by the Oxford Township Board of Trustees, a member at large shall be compensated at the same rate of pay as a sitting appointed member for meeting attendance. Further, it is recommended the pay rate for a member at large include the annual genet appropriation act adjusted annually if necessary. >> I'll support >> motion by treasure ferrari, second by trustee coven. Uh roll call vote, please. >> Question question. >> Question. >> So I thought maybe we're I like Britney's uh suggestion that we added the the subcommittee in place of etc. >> Listen, I think committee can can be interpreted to encompass subcommittee. I was kind of getting in the weeds
063there because you do create a lot of subcommittees to deal with a lot of issues. Sometimes you call them committees, sometimes you call them subcommittees. They can fall under that umbrella of committee. I'm comfortable with the motion as presented. >> Okay. All right. Fair enough. Thank you. >> Okay. Roll call, please. Cl. >> All right. Trusty Charles. >> Should I? >> Yes. >> Trusty Wagner? >> Yes. >> Just Shakira. >> Yes. >> Judge Ferrari. >> Yes. Right. Yes. And trusting Co. >> Yes. >> Thank you, board members. That motion carries. Item 13 I Halloween trick-or- treat hours. >> Uh board members, uh I think Supervisor Curtis checked with the village. Their hours are the same as the ones that we're proposing. >> Treasure Ferrari, I can shed some light on that. I did speak with
064the village this morning to confirm that village Halloween uh trick-or-treating hours are 6:00 to 7:30 on October 31st. >> Motion order board members. I move to set the Halloween trick-or- treat hours for Oxford Township from 600 p.m. to 7:30 p.m. on Friday, October 31st, 2025. >> I'll second that. I have a question. >> Motion by Trusty Coven, seconded by Trusty Charles. Trusty Shapiro. >> I'm just trying to understand. Does that mean I may sound silly, but you can't trick-or- treat before 6:00 or after 7:30? Is is that like in violation of city ordinance? >> If they hand you out candy before then you >> Good for you. It's 7:30, etc. By the way, >> that's >> Which time zone is it? >> Okay. All those in favor, please signify by saying I. I. >> Those
065opposed. >> That motion carries. Item 14, items removed from the agenda. There were none. Item 15, public comment. >> Any other public comment? Okay. Item 16, board trustees comments. Again, uh, Trusty Charles. Uh just real quickly for Supervisor Curtis with his uh medical issue. Hopefully things work out pretty quickly because we all know how painful that can be, myself included. So that's it. >> Trusty Wagner, >> no comments. Trusty Shapiro, >> no comments. >> Clerk Wright, >> uh no comments. Thank you. >> Uh Trusty Coven, >> enjoy this beautiful fall weather. >> Program members, I got a kle. I want to say I'm very proud of this township board for being proactive and bidding some very important projects that are going to really make improvements to this township. And finally, I'd like to thank you
066for your confidence in me and allow me to be your chair for this evening. On that, I entertain a motion to adjurnn. >> I'll make a motion to adjurnn. >> I'll second. >> Motion by Trusty Coven, seconded by Trusty Shapiro to adjourn the meeting at 7:29 p.m. All those in favor, please signify by saying I. >> I. Those opposed. That motion carries. Thank you, everybody. >> Just said no. doesn't