001and welcome to the October 7th school board meeting. If you could please rise for the pledgece to the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all. >> Thank you. James, would you mind taking attendance? >> Yeah, absolutely. President Mcdana >> here. >> Vice President Aldred >> here. Secretary Summers here. Treasurer Whitney >> here. >> Sure. >> Trusty Gibson >> absent. Trusty Aerson >> here. >> Trusty Camajori >> here. >> Thank you. Any changes to the board agenda? I have none. >> Scheduled public comment. We don't have any this evening. and our consent agenda if anybody would like to make that motion. >> Yep. >> James moved to approve the consent agenda as presented. >> Support and thank you.
002Any discussion? All those in favor? >> I. Any opposed? Motion carries. Okay. Item five, our superintendence report. Dr. Milligan. >> All right. Good evening, everyone. Oops. Somehow went too far. Um, as usual, I want to ground us in our strategic plan. Uh, empowering learners, building community, inspiring futures. As a reminder, our strategic plan is our roadmap and helps us meet the needs of every student and keep improving as a district. It shapes how we make decisions, how we support our staff, and how we create opportunities for all students to grow and succeed. Whether it's empowering learners to take ownership of their education, strengthening our sense of community, or opening doors to new future, our plan keeps us focused on what matters most, helping every student thrive. And now for some Oxford highlights. The highlights tonight
003are going to include um an activity we did with our ad team on the goals and aligned actions within the strategic plan. A thank you to the PTO presidents. Information about our homecoming parade, the game and the dance. Some a uh millillage information video and some school highlights. So, this is an activity we just did with our ad team. One of our strategies this year to familiarize everyone with the strategic plan is to have the ad team engage in an exploratory activity with the strategic plan and then it's a kind of a make it take it scenario where they can then bring it back to their staff. This one in particular had them reviewing all of the aligned actions and they had them on separate cards and they had to arrange them underneath the goals.
004Um, so I'm proud to say they were able to do it within two minutes. So it was very impressive. I thought it would we actually gave them 10 minutes and they didn't need that even close. So it was very impressive. Uh oh, there it is. Okay. Um, I had a chance to meet with our PTO presidents. They do so much work for our schools. They're really incredible. Um, their dedication and the number of hours behind the scenes that they spend are greatly appreciated. Their leadership and organization and bringing people together for a common purpose. Um, creativity and problem solving and making every event or project a success. I know at Leonard this uh they they had a uh a drive to earn money to have the principal do some wacky thing and they met their
005goal and the principal is going to be engaging in that activity to his chagrin. Um commitment to students and staff ensuring everyone feels supported and appreciated and the ability to build community creating connections that make the school feel like family. So thank you to all of our PTO presidents. We appreciate you. Uh, it was once again an incredible honor to travel in the parade with the Oxford Fire Department. I want to especially thank Randy and Kevin for organizing this and allowing me and my um, student ambassadors to ride in the fire trucks throughout the parade. So, it was definitely an honor. This is my second year being able to do that. Uh, and I really appreciate that. And the parade was wonderful. It was a little toasty, but um we didn't have anyone pass out
006this year, so that was great. I call that a success. And for those of you who had a chance to see the game, that was incredible in the last 20 some odd seconds. A Hail Mary touchdown, just such an incredible event. West Bloomfield was 5-0 and now they're 5- one because of us. And so that was an incredible night. The crowds were the the stadium was just filled to capacity and just the energy and positivity. So it was and the weather was beautiful. It was a wonderful night. So great homecoming football uh game. So um congratulations to the coaching team, Coach Pototts. Uh you guys are doing a magnificent job uh with our students. Of course, then we had our dance, our homecoming dance, and the kids were able to have an amazing time at
007the high school. So, thank you to I know that um I got a lot of feedback regarding our leadership teachers and our leadership students who actually are responsible for organizing the um not only the uh pep assembly but also the dance and they did a fantastic job. So, congratulations to our leadership team who put that together. All right. This is um millage information video that we have on our website. It's to provide information on the difference between the two proposals and what their purpose um is. And so it's about two and a half minutes and I'd like to share this with everyone. Now, I'm told that it'll just play. Let's see. >> Do you ever wonder how our schools get their funding? Let's break it down. First, the state decides how much money each district
008should receive per student. This is called the foundation allowance. The current foundation allowance is $10,50. For funding purposes, full-time students are counted as one, while part-time students count as a portion. Here's where it starts to get a bit tricky. The state sets the foundation allowance, but doesn't pay the full amount. Instead, they pay a portion and expect the remainder to be collected from local businesses. The way this is collected is through an 18 mil operating millage. Here's the catch. If we don't collect the full 18 mills, the state doesn't make up the difference. That means less money than expected for our schools. Let's take a closer look at this 18 mills that the state expects us to collect from local businesses. Voters previously approved an 18 mil operating millillage, but due to something called the
009Headley amendment, this amount can be cut each year depending on inflation. The operating millillage will restore funds lost due to the Headley roll back and bring our funding back up to the amount the state expects. This operating millillage, also called a non-homestead millage, applies to businesses, rental properties, and vacation homes, but results in no tax increase for homeowners on your primary residence. Just a quick note to avoid confusion on election day. The ballot proposal is for 21 mills. That doesn't mean we'll ever collect 21. The most we can ever collect is 18. It just gives us cushion against future headly roll back so we don't need to come back to voters every couple of years. While the operating millage covers everyday essentials like teachers, programs, and classroom needs, a syncing fund is different. It's like
010a savings account for building upkeep, repairs, buses, and technology. Without it, the district has to shift resources to use classroom dollars to pay for costly repairs. So, what's the difference between a sinking fund and a bond? Bonds come with bonded debt paid off over many years while syncing funds are pay as you go and have no debt. Also, a bond is much larger and often used for big projects like building a new school or major renovations. Our syncing fund proposal is not for new schools or large construction projects. It is designed to take care of our current facilities and make improvements where needed. For more information, visit our website at oxfordschools.org/millage. And please remember to vote on November 4th. >> And I want to thank Christy Christy Smith for putting that together. I thought it
011was like she found it on the internet. I was like, "Wow, that's really great." And no, she actually created that. So, thank you, our very talented Christy Smith. All right. The QR code on the right will get you to our uh millillage website. That'll give plenty of information. They have FAQs. We have other documents um that give additional information about both of the ballot proposals. All right, some highlights for our schools. Last week was count week. Um so count week attendance is very important. That's Stephanie at the high school. Um she helps us with attendance. Um, so count week is in Michigan is a specific week each school year when public schools report the number of students enrolled. This count is used to determine state funding for the district since most funding is based on
012student enrollment. Why it's important? It directly impacts funding. The more students officially counted, the more state funding the district receives. Supports planning accurate counts helps schools plan for staffing resources and programs. and it ensures fairness and make sure the district receives the funding it needs to provide quality education to all students. So, I want to take the time to thank our administrative assistants and all staff involved in taking accurate attendance. It is no small task taking tendance for thousands of students. So, thank you for your efforts. This is a um activity that Bridges and OVA collaborated on. Um we had 25 students from Bridges and OVA. They participated in manufacturing day, an Oakland County, Oakland schools initiative to expand awareness on careers and advancing manufacturing. Students visited Erlicon Blazers Ballzers Lake Orian facility. Oh, that's
013an interesting name. where uh they developed technologies that make products stronger, more efficient, and longerlasting with their specialized coatings. Students learned about career opportunities, visited the engineering lab, and tooured the factory floor where parts are prepared and treated with a variety of high-tech coatings. The visit concluded with a pizza lunch, always a fan favorite, and the opportunity to hear from a variety of employees about their own career journeys. The field trip was a huge success and several students expressed interest in working there after graduation. My favorite, and you probably can't see it, the young man on the right, bottom right hand corner, he's like, "Whoa!" He's like jaw-dropping. So, I'm not sure exactly what he's doing, but it looks amazing. Um, Lakeville had their Wildcat dash day, and you can see they went all out
014in making that dash very challenging. Um, looks like they had to run the gauntlet on the right hand side. Um, that gauntlet looks like it's made of noodles. So, that had to be fun. I'm sure they also had pancakes with the principal. Um, stu which is the September student of the month. Um, in the middle are is uh Gwin's gallery which is Lakeville's artwork display. And then the far right, kindergarten classes went to the Oxford Fire Department to get to know some of the fire people. Um, OES and DA collaborated on a tailgate uh prior to one of our home football games. Did a cookout and looks like they had a lot of fun with that activity. And then they also had a PBIS celebration. This is where the kids got an opportunity to tie
015dye their um PBIS shirts. Um PBIS stands for positive behavioral interventions and support. It's a schoolwide approach to help students learn and practice positive behaviors. Instead of focusing on punishment, PBIS focuses on teaching students what's expected and recognizing them when they make good choices. Schools using PBIS set clear expectations for behavior, teach social and emotional skills, and use praise or small rewards to encourage positive actions. This this approach helps reduce behavior problems, make school a safer and more welcoming place, and supports students emotional wellbeing while improving learning for everyone. They also had the student of the month pancake breakfast which is a great way to celebrate students who go above and beyond in showing the this month's trait which was caring at OS. Um yes that is a real picture on the left hand side
016that was an actual sunset. You would think that that was AI generated but that is a real picture. It's beautiful. Um, so the senior girls night, this is a special event that brings all our senior girls together to connect, have fun, and celebrate their final year of high school. By sharing activities and experiences, it helps build friendships, foster a sense of community, and create lasting memories. In the middle, we have two of our national merit commendations, Neil Hasselton and Avery Gardner. Um, being named a National Merit Commended Student is a significant academic honor that recognizes exceptional performance on the PSAT, placing students among the top scorers in the nation. This distinction highlights Neil and Aver's hard work, intellectual curiosity, and commitment to excellent. Their achievement brings pride to our school community and serves as an
017inspiration to other students to aim high and pursue their academic goals. And finally on the right is recognition for October's kindness month at the high school and those are the kindness winners. Some sports highlights. Girls golf won the OA championship. So congratulations to the coach and the girls. Well done. Um and Oxford we won the um Oxford Orian Trophy two years in a row. So, that's pretty exciting as well. That of course is not the coach. That is our high school principal, Brad. All right. And finally, for our school highlights, um Leonard Elementary wanted to lift up their fund run that they did last Thursday. Um they raised close to $8,000 um with this fund run. So, that was that's amazing. and they also had fire prevention safety day last Tuesday. All right, to continue
018uh my updates, we have two uh presenters, two presentations. We have Dr. Willleman and then um a millillage update with Dr. Van Staverin and John Fitzgerald. All right, good evening. Um, we are continuing with the same one pager we have been. Again, you can access this on the school's web page. You go to the school safety and security department. It's in the box area where the commu the community conversation video is and it's hyperl there. Um continuing on with our our um our measures. Um we're switching now from our physical safety measures into our virtual social emotional safety measures. And this is those psychological safety items. So the three things I will be highlighting today are GoG Guardian, Beacon, and Teacher, Gaggle, and Okay to Say. So we're going to start with GoG Guardian Beacon.
019Um because GoG Guardian has a lot of things in it. There's the teacher component um and the beacon. So for the beacon, this is an AI system that looks at different for different words and different phrases that may have and then they send an alert to us. Um at this point in the school year, I don't have enough quantifiable data to share with you. Um so I didn't want to bring like one thing to you. Um, and so we're we're exploring how that fits in with our systems as we do in ongoing conversations with our administrators. The teacher piece is a little different. This is what allows us to be able to monitor and block strike uh sites and restrict access. Um, and so in real time, they're able to monitor what is happening in
020class. Um, and then then and both of those things, as we've discussed, anything that is underlined, it'll link to the website for the product. Um, if you're interested in more information for that. The next one is Gaggle. Um, a lot of you have heard Gaggle. We've added a component to Gaggle this year. So, one of the items that we are using Gaggle for is it's an AI selected and then human verified. and they're looking for different phrases of words and they break that into two different um different um categories. The first one is a possible student situation and the other is questionable content. So this is AI um AI alerted and then human verified. So there's an extra layer with gaggle. Um, so for a possible student situation that's they're looking for words or phrases
021that are around suicide, self harm, violence towards others, sexual content, drugs and alcohol, and harassment. So it may ding, for lack of better terms, as that, but then the human verifies whether it's just questionable content. Um, someone looking up an inappropriate website would be questionable content. Um but something if for example if it's self harm um the way that it gets to the possible student student situation incident is um a current selfharming act or an imminent threat. Um and then the other one is questionable content where the words or phrases pictures could be inappropriate um but something we want to check in on the student and address. And so there's a couple of ways that we address this throughout the day during the day. Um there's a small team of us at the district level
022that receive that but a lot of that work is done by the campus themselves. And so it is based on this the campus. So whether it's the principal and dena students, APS, FSLs, counselors, those are the typical types of teams that will make up those alerts. We all receive the same message. if it's a possible student situation, we have so long. I believe it's five minutes um to acknowledge it or they start calling us. And so it it is very much, hey, make sure you saw this gaggle. There are plenty of times that, hey, we saw this, we're on it, and that's typically what we'll get a reply to the email or to a text that says we're on it or we're addressing it. And then the campus takes it on from there. And then
023if they need any assistance, there are there's a group of us at the district level that receive those alerts as well. For questionable content, it's the same type of thing, but the level of support is a little different because of what the questionable content is. If a student is on an inappropriate website that is not appropriate for students to be looking at, um, that's a let's check in with them and make sure they're aware of what is or isn't appropriate. We have seen our students use this for various ways. There are students who have said, "I know this is going to alert, but I'm trying to get I want to talk to this person." Um, and that that'll typically be like seven o'clock at night where they're trying or they send an email to their
024counselor requesting some help or a check-in and the system will still flag it and then it's just a quick call to be able to say, "Yes, that we are getting in touch with them." It was really interesting. Last year we had a possible student situation come up where it was actually a student emailing a counselor in a different district concerned for their friend. And it was great because then I could call over to that district and say, "Hey, I don't know if this kid sent it to the right person. Can can I help you like get this information?" And so our kids were seeing a lot of things like that happening. We're also seeing things like they'll put it in the search bar. I'm searching this for this class as they're searching something. So, they're
025aware that this is happening. Um, we've added another layer. We had our gaggle after hours team and that's just a lot to ask for our staff who have then worked a full day and then we're expecting them to be on call as well. and and a lot of those situations and as we get into the data it's not an astronomical amount but still they they have that work life balance and they have the right to that and so we've kind of made some changes this year for our after hours and I know Todd spoke on this in June um we've adjusted it a little bit more since then um any questionable content that comes after the school day is over because those are typically things we just need to check in on it doesn't reach
026the level of having to do any welfare check or engage with the principal and the parents. Um, that is summarized in an email the next day. It's called a digest that anyone on that team receives that. Um, and then I receive it in real time. So, if it is something that I go, we probably should look at this. I'm going to make a phone call to Marie and say, "Hey, Marie, I'm going to forward this to you. What can we do?" Um, and it's not just I just picked you because you're right there. Um, possible student situations, we've adjusted that a little. I receive those. And then from 4 to 10, the principles receive those as well. Um because I am more than happy to engage with the parents, but most of our principles, if
027not all of them, have a relationship with these families already. And it could be a little it'd be a little scary if I'm calling as opposed to Dan making that phone call. And so we're together on that. Um, and then from 1000 p.m. until 700 p.m. the next morning, I receive them along with the Oakland County Sheriff's Office. With the Oakland County Sheriff's Office for the possible student situation, they are the primary, but they're also sending a notification to me as well. Um, because anything that's going to come in in the middle of the night, I would be more than likely calling for a welfare check anyways. So, it's a way to be able to have that partnership with our first responders, but also respect all of our time um while also being able to
028engage with families. And so to get into some of the data involved with Gaggle that has come up um in from all of last year from July of 2024 since school district years are from July 1 to June 30th to June of 2025 we had a total of 65 possible student situations and questionable content. So, for some context, because 396 total things could sound like a lot, but the total items, they call it items ingested on the Gaggle program were 6,988,351. So, if you take those 396 instances, it was 0.0057% 0057% of the materials that our students were inputting on our district devices and under a Google platform. So that 396 does sound like a lot, but when it's almost 7 million pieces, um it's not it's not so much for our staff, but that
029still is a lot to just make sure we're checking in. But what a great touch point we have with our kids to connect. and 65 of those were possible student situations. Um, some of those even being classroom assignments in their health class. And it's it sounds pretty serious when they're writing their paper or especially college essay season. We see a lot of that pop up. Um, and the questionable content was majority of it with 331. Um, so far this year, we've had seven possible student situations and then 44 instances of questionable content. And at this point last year, just from July of 2024 to September of 2024, we had eight possible student situations and 50 questionable content. Um, so it's pretty even out. And um I have not because they give me that total ingested
030at the year that was last year's um seeing that we're on that same type of trend. So even from that almost 7 million pieces of items only 6% was flagged. So 426,000 of those were even flagged to then look and have AI flagged it. What did the human verification say? So then we also have included a program called GAGO reachout this year and this is a 247 crisis hotline that they can either chat, call um with a licensed mental health professional because we want to make sure our kids have access at all times to be able to get help that they need. Um and so since we started using that just this August, we've put a a icon in their class link. We also have specific to our district QR codes. So, we are able
031to get data on this. In August, we had 12 people access the help sessions. And I say people and not just students because staff can access this as well. Um, so they left it as as just the 12 help sessions. And what the topics were that they were looking out for was they were checking out the service and wanting to chat in all 12 of them. Um, for September, we had 14 help sessions initiated. So, that's where they're actually engaging with someone. And the topics that were discussed were things like body image and self-esteem, issues with their parents, just general overall, again, checking out the system, a student seeking technical help, sadness, or stress. And so, we're seeing kids like what a great avenue for them to to reach out. doesn't mean that don't reach
032out to your counselor too, but here's something right on your class link that if it's just a a body image, not just a but you know, I like if it's something like that and they can chat with someone right there in real time and then maybe follow up with their counselor, what a great opportunity they have to receive additional help for anything that would be serious situations such as a threat of harm to self or others, any sort of criminal sexual conduct or anything like that. I receive an additional report in real time of that and so that we're able to address that and I would receive that whether it was a staff member who inputed that information or a student and then that way we're able to work with Ryan Reed in the HR
033department if we had a staff member reach that level or or feel they were in crisis just as much as we'd be able to support a student. And so I just think it's a great opportunity to give one more resource to our our staff and students to be able to get real- time help with licensed professionals. And the last thing that is on our sheet for today is okay to say. Okay to say is a confidential reporting system that's ran by the Michigan State Police. The Michigan State Police then determines and we've had a flowchart before and I it is on the safety and security website um where they if it's school related it is their determination to bring that information to me. It is myself there is another person as the backup and then
034detective Scott Rafalsolski is also notified when things like that happen. Um that's our after hours plan. Our daytime plan is it goes directly to the campuses. Um, and we receive those reports and we're able to address them. Part of it with it being a confidential reporting system is we only receive the information that is inputed in and filtered through. The Michigan State Police will communicate with us and if we have additional questions. If they're able to get additional information, they will try and contact that person, but we do not receive the exact information of who that person is unless they're willing to share that and they're they've been very good to work with, but they are the ones that are initiating who gets what information and how it's sent. Um, so it is something that
035we do outcome reports. We work with them. If there's one that comes in during the day, they're sharing it with me. So, we have that ongoing conversation. If it's something that happens at night, again, it's kind of that that balance of wanting to respect people's ability to get some sleep. So, if it's between about 4 and 10 p.m., I will directly call the administrator and say, "Are you aware of this situation? Is it something we can wait until the morning for? Is it something we need to do a welfare check?" where if it is one of those three o'clock in the morning phone calls, I will initiate a welfare check more often than not depending on what the situation is. And so that is yet another way that people are able to submit reports. And
036so those are our three items for today. Any questions, questions, comments? Thank you very much. That was very thorough and I appreciate the data to really help understand. So, excellent presentation and I appreciate it. >> Thank you. >> All right. Thank you, Alison, Gary, and John. >> Good evening. Um my part tonight is just uh I wanted to bring to the board's attention. We've got a couple of new items on our website related to the syncing fund uh section of our website. They're both a related to the spending plan for the next 10 years. There's a summary version and then a more detailed by uh by building by year spending plan. The guiding principles in terms of the project selections are driven by health and safety related to the facilities. And really, if you think
037of the facility and things that impact the interior, that was really the focal point. So, roof, um, HVAC units, chillers, things of that nature. And it doesn't take long to use up a the 1.6 million projected funding for the scing fund. So, that's now on the website, um, for anyone who wants to view either at a summary level or a specific level. And um any questions you have on that as well, I would more more than happy to field now or when you get a chance take a look at it um later. And that's pretty much what I've got unless you've got some questions. >> Yeah, there there were actually two documents. I think there's the spreadsheet and then the overview. >> If you scroll down on the millillage web page, both of them you
038can see the images. Keep scrolling down. >> Yeah, right there. >> so this is the this is the actual overview of the plan. Um, it's kind of high very high level summary in terms of the different years and the different facility pieces with you know the the icons there representing the different pictures and the type of work that will occur. The actual detail behind that is the Can you take a picture of that one? This schedule the other this schedule here is a 12 pages long and it starts with its first page is summary level as well subcategorized by on the left here by security technology extended useful life. Extended useful life would be like roof work. So when the work is done it's going to add additional years to the life of the existing
039roof kind of by way of example. So this one's got 12 pages. The first page here is really summary level. This is this is by by category summary level. Thank you just looked down at page two there. Then page two is by building summary level and also there's a column out here titled district. So in some instances you'll see there's a um funding assigned at the district level to technology. So that will be driven by the immediate needs whether it's a range of devices that are due to be refreshed or from infrastructure work or fiber things of that nature. And by nature of the schedule itself this is the current schedule tenative planning from this point of view. Um, we we do reserve the right that if something occurs in year two that was planned
040to be dealt with in year four, we reserve the right to change this as needed. But this is if things fell out in an ideal way, this is how we'd be looking at it based on the expected funding for the syncing fund plan. So pages 3 through 12 are each year's version of what is going to be um set aside or targeted for for work by building or by district level. For example, transportation too is another good example of district level. There's funding there targeting buses. So, it's really not a sign to a building. It's really assigned to the the function of transportation. So, as you get a chance, take a look at it. More than happy to feel questions questions. Is this I know you had spoken before about essentially a a tracking system
041on the website as we move through if the the syncing fund passes. Is this document going to basically be the template for that moving forward or will it be more be like the overview as >> this would feed a version that's it's a lot like the overview but from the perspective of when the project's done andor the amount of money um assigned to a building has been used. So we'll be using two versions as we get things going and the tracking that's the back end so to speak of the tracking. >> Okay. We'll also be putting out just the annual the practical aspect of the annual capital projects uh planning for the district which will be syncing fund planning combined with in district planning. There's spending that we know we're going to still continue to
042do out the general fund because to be honest with you the 1.6 million that the syncing fund would generate was used up pretty quick on an annual basis relative to what really needs to be done in the district. So there will still be things addressed using syncing or general fund funds, but it relieves a very large burden on the general fund to focus back into the into the CA classroom work. >> Okay. Thank you. >> Thank you. >> No, I'm good. Thank you. All right. Uh again, good to see you again. Um, I am continuing to share more information on our millages and how we have communicated that out to our community. Again, uh, Dr. Milligan already did this, but I also want to give kudos to Christy Smith and Lindseay Vanine in our communications
043department because they have done so much in the last few weeks. And so what you're seeing up here is from our communications department. So this is one example. Um, if we also go back to the website, also want to go back up to the top and you're going to see how this has changed a little bit where now there are buttons uh, which are really like bookmarks right here. So, ballot, if you just want to go hone in on that, you can click on it. It'll take you right to the ballot information, resources, frequently asked questions. We continue to update that and answer questions and then put those on the website as well. registering to vote and then here's where you can submit more questions. Again, we'll put those answers on the website and that
044also helps us inform you more on the website as well. And as we scroll down, you're going to see more information. Again, what's on the ballot? The 10-year plan is right here, which we already opened up. And then here is the video which Dr. Milligan showed. There's the calculator. And there's more updates right here as well. So, specifically taking a look at nonhomestead operating millage PDF, syncing fund millillage PDF. Here's that 10-year summary. And then there's also the one-year summary, which I shared a couple weeks ago, that preliminary one-year summary as well. in year year number one we plan to do specifically at each building and then as you continue down there are more updates in the frequently asked questions. Okay, so again want to give kudos to our communications department. We've also been continuing
045to inform the public through different speaking engagements at different HOAs with the chamber of commerce with the township with the village. We've continued to put more out on social media at sporting events like last week's football game. Um, and then also anformational email has also gone out to all of our families. And thatformational email was very specific. So, for example, if I have children at DA, then there was a flyer with that email that was specific to the improvements in the physical plant at DA that we plan to do with Cyning Fund. Same thing at OE, same thing at the high school and so on. So very specific emails and intentionality behind that. Also anformational postcard also went out. Hopefully you all got that. Okay. So again, um a lot of information on this explaining
046about the two different proposals also about absentee voting, um early inperson voting and then obviously when election day is and the QR code to get to the website. What we've also done is put signage out. So I brought some props tonight. So here's an example of some signage that we've put out. So, uh, at the south entrance at the Legacy Center, there's signage there. Now, at, uh, 10 North Washington, which is our old board office, there's signage there as well. And then what we've also done is put signage out in front of each of our schools as well. Okay. So, again, continuing to inform our public on the proposals. Any questions? Sarah, >> how much is this costing the district to do all this campaigning? >> Um, John, do you want to try to answer
047that one? Because John can probably speak to that probably better than I can. >> So, in terms of planning for it, we haven't spent that much, but we're estimating about 10 to 15,000 in terms of providing information to the community. That's outside of the actual cost of the election piece. That that would range depending upon what each township charges us and that will range in probably in excess of 100,000. >> Good. Any other questions? >> Good. >> Thank you both very much. >> Thank you. >> Appreciate it. >> All right. Moving into item six, our committee updates, finance. Mike, would you like to let us know how that went? >> Sure. >> Well, starting off, we talked about the resolutions for this this meeting that we will be discussing a a little bit later as
048far as the uh outstanding debt refinance. Um the well we were talking about a line of credit up until the budget passed. So that's that was a a benefit of not having to have that discussion in this meeting. Um and then uh the summer tax which will be covered in the finance operations later. Um Oakland schools business residency. So, uh, Oakland Schools has a program where they're, uh, training up, uh, candidates for for school, specifically school finance. Uh, that's not something that's typically done in like a business administration job, right? And so, uh, we have one, um, a resident from from that coming on for eight months. They're they're three each each student goes through three rotations of eight months at different districts. Um so they're kind of mixing that up. We've got one uh
049he'll be with us through May. And so that'll help out our finance departments. Nothing on to Oxford, right? It's just that cross trainining. Um so it'll be good because he's been at two other districts as well. So we're going to get some of that kind of what are they doing? Um and uh but at the same time he's you know he's a student, right? And so um so there's he'll he'll be he'll be learning a lot from our our uh the next eight months here. Um center application. So we submitted that center application to Oakland schools. Uh they have some time to review. uh 90 days total, but we should hear back before like some some things before that. Um see yeah, so they'll be looking over the full plan um assessing what how they
050want to do. We've got a few I guess options in there to to collaborate with them on that item. um quarterly finance meeting or update, sorry, uh will be right now because of the state budget uncertainties. That's going to be low at first. Um but we'll obviously once we get through exactly what the state budget looks like and all of that, we'll get the updates and then the um uh the amendments later later on, right? Uh, credit card transparency is up on the website, the one we discussed prior. Uh, audit update. Um, see there were there was a 270k surplus went back into operating. Um there were some bank wrecks wrecks uh as far as the material but those have all been I guess smoothed out since then. Um it was it was carryover from
051the previous audit that they were catching up in between. So now it's all now it's all correct. I mean that's right John. Um and and control procedures are in place now as well. Uh and the first amended as far as the budget goes well should be in February. Other we talked about the the millig and syncing fund. Uh the graphics that John just went over. Um that kind of discussion that John and Gary just had. Uh one last thing that came up was Oakland County. Um, uh, Oakland Schools is looking at doing an enhancement millage. They're they're considering doing an enhancement millage, um, and, uh, for 2026, uh, maybe August of next year, 2026. And this would be a going to pass through to the schools. Um, mainly sounds like a staffing. It would be
052but that's one of the options there. What they are looking for is they need not necessarily full support but approval from districts in the county to put it on the ballot. So they would looking for our approval to put on the ballot. That's what they're looking for. And so that is I um and I can't remember do we have a timeline on when we need to give them approval, John or Tanya? >> Yeah. So we're get get the superintendent are getting together on the 17th. Um and this is just an informal conversation. Um and again it's look not looking to support it. it's looking to um give our voters an opportunity to vote on it. Um so they're just looking at superintendents to say, "Yeah, we would support putting on the ballot for our voters
053to decide or no." Um, and I don't know if you were going to say so Oxford in this scenario makes out pretty well in a sense that the amount of tax that our taxpayers would pay is compared to how much money we would get. We would get three times the amount of money that our taxpayers actually paid. So, it's a pretty great situation for Oxford specifically. There are other districts that are referred to as donor districts because it's just the opposite. Um so they're just looking for an informal conversation to say, "Hey, yes, our board would um support putting it on the ballot in order for voters to decide." >> Yeah. And that's pretty much it from finance. Were there any updates on the old admin building? Do we have any offers or >> John
054wasn't at the finance committee meeting? We did ask that there had been some walkthroughs. I know that. >> Okay. >> Um John, do you have any any additional updates while we're at it or >> No, there's been some walkthroughs. There's some interest in it. There's been we've established an endgate therapy with this version of it. What we're what we're gleaning from the response is that there people that potentially interested waiting on interest rates. So one of the ways to get them to put something in writing as a proposal is to put an end date on. So we'll be doing that at the I want say the 21st of October last last segment of October and then try to generate some responses to what we know so far. If there's nothing occurring there then we'll do
055the cycle over again. >> Okay. Thank you. And for the enhancement millage after the initial conversation, what does that timeline look like? How much are they looking to go for? Is that even decided at this point? They gave us information in terms of the uh various possibilities, a 0.5, 1.0, 1.5. I think right now they're just trying to get a sense of if districts are even willing to put it on the ballot and then I think that they'll put it out there in term they've done a research um study on what people would support and so I think they're just trying to feel it out and see what districts are thinking. >> Okay. >> Thanks. Any other questions or comments for finance? Thanks. >> So, you talked about um the center base application, right? And
056you said there was a couple different options that they put together. Can you go into that a little bit more? >> Um we just talked about some um being the location on the property. Uh there w there is I guess the two options are more towards the center of the property and um potentially having them u help with some taking down of buildings as well. Uh and then the this the B I guess is uh the location that we talked about over by the garden. Um and that and and so it would be what is Oakland schools willing to uh help with I guess willing to provide as far as funding is concerned as well. And uh so that's what they're that's what they're looking at over right now. And >> do you guys from
057the finance committee have a copy of that application that we submitted? >> I I do not. >> I'd be interested in getting that just forformational sake. And then you said timeline December time is when >> sounds like it something like that. 90 days from when was it submitted John or No, Courtney's not here. Tanya >> weeks ago. >> Two weeks ago it was submitted. So >> okay, >> something like that. >> So according to their standards, they have to have it approved one way or another if they agree to our terms by December. Correct. That's what it sounds like. Yeah. Okay. All right. And then where do we go from there? I guess it depends on what they come back with, right? But um then it would be potentially looking at breaking ground next year
058um accepting whatever they're they're willing to or or I think there's going to be some discussions between potentially, >> right? >> We bring that back to the board, right, to speak about that public. Are we going to take time to hear from the public? I'm asking all this stuff because there's a lot of interest with our families and neighboring districts that are starting to reach out and give their thoughts and feelings about centerbased programs that they had in their area and stuff just recently. So, I want to make sure that we're going into this eyes wide open. >> Of course. Uh, yes. Yes. I mean, yes, we would discuss that back with with the board table regardless of what >> and so we can >> I guess if you specifically know of people that want
059to give their input, that would be a great time to do it somewhere in between then. I think once we get the application back and see what the terms are of what they're agreeing to, I think that's probably the better time to publicly put that out there so people can look at it and and so everybody I mean it's it's potentially a great opportunity, but there's also I mean it's a lot of responsibility as well. And I me personally and from who I've talked to and and people's feedback that I got, I think it's in our best interest to definitely be fully transparent and hear from the public as well. So we as a board can make an informed decision before we to agree to that just like we do with like curriculum and stuff.
060So >> thank you. >> Okay. >> Anyone else? >> Anything to add? H I mean I know Shane was or was there but he's not here. No, you covered it. >> Okay, cool. >> Okay. And yeah, James, I absolutely agree. I It sounds like something that would be wonderful to offer to our community, but we also need to make sure that we're being fiscally responsible. We understand all of the issues and that, you know, everyone has a has some input. So, thanks for bringing that up. All right, moving into policy. We had three at this meeting and we're still the these are the remnants from the summer update and we still have uh three to four that we're waiting on additional input from staff members and so we'll have those after our next meeting. But
061these three are were good to go and then after we had went through these we had started going through the optionals. If you remember, there were um 15 to 20 optional policies that we we were just too inundated to go through last year and they weren't necessary. So, we just wanted to make sure we kept keeping our eyes on what Trune offers as optionals to see if we wanted to adopt them or not. So that actually led to a couple hour discussion and we have additional questions that we sent to staff members to gather their input before we of course recommended bringing some forward or not. Uh so those will be coming as well after our our next meeting. But to go to these three uh we had 4221 employee speech and that is directly
062updated from trun. We did not change anything and that has to do uh with new laws in place. Uh 5104.01. So we did adjust this one just a bit. Everything is from trun except for the last paragraph. We changed may to shall. And then 5401.01 that is also customized uh because of item number six. We are included the the original from Trune. It was about a page long of what needs to be in it was very redundant of the parent involvement plan. And so Anita worked closely with TRUN to come up with this paragraph that would satisfy. And then it would also make sure that every time you go to register your student when you go through the packet and all of the items that you need to check and look at that is included.
063So that was done this year and that will be done moving forward. Any questions on those three policies? >> Okay. >> You can email me if it comes to you. Okay. >> Yeah, it's on it's on my computer. I'll I'll send it when I read it. Uh there was just some little thing. So I'll I'll send you >> Okay. Sounds good. All right, item C. We have three field trips for first reading. These are field trips that occur regularly. We do not have presentations on, but you have it in your board packet. If you have any questions now, you can ask and we can get answers or email. And we'll be approving these at our next meeting. Item D, our board discussion. Uh Tanya and I have worked tirelessly to get a date that works
064for the facilitator and everyone and we think that we have that set now. Um, as you know, we had to uh postpone when we intended to meet in September, and we are looking at uh October 27th from 4 to 7:00 p.m. And I just want to make sure that while I I already spoke with Shane, he is absolutely good, but I want to make sure while we're at the table if anybody has any issues or concerns with that date and also can fully commit uh because we don't want our facilitator to lose hope in us. >> It may be 10 to 15 minutes. I just have to logistics of like picking up kids and stuff that day. Um >> so can we >> can look at 4:15? I mean, I don't think anybody >> Yeah.
065>> I'm opposed to >> one cross country, one football, and it's just trying to >> Okay. So, >> it t the season >> 4:15 to 7:15. Would everyone be comfortable with that? >> Yep. >> Excellent. We will reach out and confirm. Thank you very much. And >> have you looked at any of his books, the archetypes or anything? >> Not his books specifically. I've looked at some readings around the the idea of the archetypes. >> I I picked up his books. Um, very good read. It might help. Excellent. If anybody wants to borrow it instead of spending the money, I I'll be happy to if anybody wants to look at it and go through it and stuff, but it was >> Yeah, >> it was a quick easy read and stuff. And it just kind
066of I don't know gave some good foundational stuff, some things to think about. >> Amazon. Yeah, I can shoot out the link right there. >> Yeah, >> thank you. And then of course uh before then we will actually take the quiz. Everyone will take that individually so that we have the results prior to that. Once we confirm, we'll have him send us a link. It'll go out to all of you. We'll give you a deadline. please take this by you know the week before so that uh he has a chance to familiarize himself with with everybody's results and structure the meeting. So those details will be coming soon. Thank you all very much. The second item I wanted to discuss is we've been talking about uh and and Shane and Mike Aldrid had volunteered to
067head the discussion on MASB alternatives, if we wanted to continue the membership after this year, if we wanted to supplement the membership, what we really kind of want to do surrounding professional development and additionally uh the the insurance piece. And as you remember that was a a discussion a couple months ago and I wanted to make sure because Tanya and I spoke about it and thought that it might be best that we don't make them a formal subcommittee that they just get together, gather information and bring that all to the board rather than have actual subcommittee meetings and that. Um, but I want to get your thoughts before we we either have to formalize them as a subcommittee or just let them bring information to the board. >> I'm going to rephrase just so I
068understand. So, you're just saying instead of formalized like a subcommittee like finance or so just they they go off on their own, they do their research and then just come back to report. I think that makes the most sense in in my opinion. That way you guys can work on your guys' availability and I mean you're not mo voting or you know making any decisions. You're bringing all the stuff back. >> Very similar when we first started like looking at who we thought for superintendent search committees you know of who we want to do. We we found out the different stuff. Yeah. >> Yeah. And we're not also taking up staff time for subcommittee meetings and this and that. And again, no decision-making ability whatsoever, just to bring information to the board. And we can
069include that into, you know, our our new board discussion item as as that evolves. And to kind of go off topic there a little bit if you have any topics that you would like to be included in that in the future, always feel free to reach out to us, please. Any other questions or comments about that? Thoughts? Okay. Well, then let's let's go forward that way. Mike, appreciate it again and look forward to hear and Shane's recap. >> Absolutely. Thank you, James, for the for the comment on that. As far as understanding, uh, it's talking with Shane and trying to coordinate. Your points are exactly valid. Um, we have a few to-dos that Shane and I are trying to navigate around our schedule. So, thank you for the consideration on this. and then uh we
070will be communicating next week as to what we can pull together and bring back to the board for that discussion. Awesome. Thank you. Okay, moving on to item seven, we have John Fitzgerald again. Good evening. Again, in your board packet for first reading is a resolution requesting authority to um refund a block of bonds, our 2016 bonds. Um the purpose and goal of that is to first and foremost reduce the total cost of that bond issuance to the district's taxpayers. The net present value estimation of savings by refunding them and is um an estimated $200,000. So from a financial point of view, there's there's the incentive to move forward there. Additionally, for us, from a debt structure point of view for our district and keeping in mind the balance of our other bonded debt, when
071we do the refunding process there, assuming the board moves forward and then the 21st, we will restructure that debt so that we'll be in a position to pay down our school loan revolving fund debt by July of 2027. And additionally, additionally, by July of 2027, we'll be reducing our district debt millage from 7.9 mills to either 7.1 mills or 7 mills even. That will take effect July of 2027. So in terms of the actual uh process itself, you know, through the first reading, we are expecting um you know, assuming a board approval after at the next meeting, we're expecting to do a closure on the refunding bonds in mid December. If anybody's got any questions on that process, I'd be more than happy to speak to it. It's a quiet little piece of good news
072for the district and taxpayers. um the the long-term interest rates are are beginning to show some downward slide. So depending upon, you know, how a district sets up its bonded debt, it opens windows up at certain time frames to do things like this. So our window for us, so to speak, is open. So any questions? Do you want me to move right into the next one? The next one is the annual summer tax resolution. It's um it's a compliance issue that all boards go through who are in a position that we are. And what it does is reauthorize the district to levy its taxes on a 100% summer levy. And um what we just witnessed with the state budget process where we their their inability to do their jobs have put local districts such as
073ours in a potential cash flow crunch. because we use a 100% levy process on our taxes. It helps address and relieve those types of various situations and that's why districts really do it. It's about the cash flow piece of it. So, but that is an annual thing and that's first reading as well. So, it'll be back on the 21st. Any questions on that one? >> Thank you. >> All right. Our next item, the LCA job description. Allison, are you talking to that or Oh, I'm sorry. >> So, this is just first reading. It's pretty self-explanatory. We just did this recently. Um, if you have any further questions about it, we can reach out to Allison or if you have them now, Tanya can convey them. Okay. Excellent. Unscheduled public comment. Do we have Thank you.
074Steve St. Juliana. >> I can do a reminder. We are at 5 minutes now instead of three. and the light will flash when you're about halfway and as you get down. Thank you. >> Uh so good evening. Um just wanted to uh first of all uh comment that the efforts um in the last few weeks on the finance side of things have been impressive. Uh a lot more detail available. Um, I mean videos, Excel, PowerPoint, signups to advocate, websites, communication plan, emails, postcards, signage. But a reality check here. Compare that to what you've done in the last few weeks on safety. A preconfigured one pager that's been regurgitated for the last three months. limited info, foyer fights, personal attacks, just a reality check. You you can't the the the unbalanced approach here. Again, like I
075said, it it's great that you're finally getting the details on the finance side out. It should have been done a long time ago, but the work is being done. But once again, come on, apply this across the board. A comment on uh okay to say in the Michigan State Police is mentioned in Miss Williams um update. Um, I just want to highlight that in the afteraction review that was conducted by guidepost that was released recently, buried in the footnotes was the fact that the only organization that refused to cooperate with that afteraction review was the Michigan State Police. They continue to refuse to talk about anything uh related to that. uh about the okay to say information that was not turned over etc. Just keep that in mind as you're praising okay to say. And
076then uh just lastly quickly is a open question for you guys to consider and maybe address at some point is uh public to the public not just internal is what is the district's position regarding the continued obeyance of the decision um in your favor against setseg that the amount of the settlement available is 5 million per occurrence as defined as per bullet not as occurrence 's overall incident that sets continues to file. Uh I think it's now the fourth filing that it remains in uh abandance. That's it. Thank you, Steve. Emily Les now I'm short. Um I have a praise to start out. My son had his first FBA. That's a functional behavior assessment. It's a tool used in special education to learn about a student's behaviors and hope to divert and mitigate that into
077positive events. And not only did his team follow up by the book and hit every mark, they were insightful. They were compassionate and they knocked it out of the park. Um, I review things like that in IEPs for a living and they set the standard and I am so impressed by them. I just wanted you to know great things are happening in DA. I even wore my DA shirt today. Um, another side of that is that I'm kind of like the special ed girl in Oxford and in North Oakland County and I have parents coming to me with concerns about their non-speaking children. And as we learn more about disabilities and diagnostic tools become more accessible, we're seeing more students qualifying for services. When they are non-speaking, things tend to escalate pretty quickly. And I
078know that we have CPI training, but I don't know if it's always enough for our pair of pros and teachers that are working with these students. I have parents coming to me telling me that students are coming home with handprints on their arms, nail gouges, sometimes they've even bled and they're from adult hands. I don't know if it's simply someone grabbed someone at the last moment before they ran out of a building or what, but it's showing time and time again that the preventions we're using are adequate. Um, one thing I've noticed with my own son who has been at three of our elementarymentaries in self-contained programs at each one is that there's no incident report policy that's executed across the board. So, as we're looking at adding more categorical programs, as we're looking into
079adding a center-based program, protecting our non-speaking students is going to be very, very important. And as a school board who works in policy, I would love it if you guys could explore options to make sure that incidents where students are handled by staff are reported back to the parents. Because when kids are coming home with mystery bruises, mystery marks, everyone escalates and then is breaking down that relationship that parents are having with their staff members. And as a part of the IEP team, parents have to trust and work well with their teachers and their staff. So, it's just a little breakdown thing that's happening more and more as we're getting more and more special education students. And it's something that I think that we could mitigate quite easily if we all unified and found a
080way to address it. And that's all I have. So, good and something we can work on. Thank you, Emily. Okay. Okay, item 10. We have a list of upcoming activities. Our next board meetings. We'll be adding the retreat onto that. We have fall recess coming up, of course, Wildcat Remembrance Day on the 30th. Any administrative clarification, Dr. Milligan? Any final board comments, Mike? >> We got some. Um mainly just following up on Tanya's review or on Tanya's superintendent report because uh we kind of segueed right into safety and and the millillage. Um, but I had I had heard directly from a PTO president that she just really appreciated that workshop um or the I guess the getting the the meeting with the other presidents and she felt like they hadn't previously been opportunities to coordinate
081or really to felt that they were like they mattered kind of and so she really appreciated that meeting. um she's already coordinating with other other presidents to kind of uh coordinate resources and all all of that because a lot of times they have they they do events and then they won't be using that material for another 5 years or something, right? And so they can kind of leap leaprog that way and it's going to it's going to work out for everyone really well. So I think she was really excited and she came to point that out to me. Um other just the homecoming obviously an awesome game. Uh I had heard from uh parents and especially parents that grew up in other districts like nobody does homecoming like Oxford and so um that was cool
082to hear. I also had a a colleague actually that happened to be going down Poly and Trail um when everything was going on and he's like what is what is this? He's from Germany. He's like I he had to Google and I touch base with him today about that. He's like we don't do anything like that. That was amazing. Um, so just just awesome that it was an awesome event, awesome weather, awesome game. And so just uh that was that was cool to hear too because I don't really remember the celebrations like that either. And I was a neighboring district as well. So So yeah, um just those two items. >> Thank you. Anyone else? Okay. It is 7:44. This meeting is adjourned.