Oxford Schools Board of Education: 8/26/25

001Good evening everyone and welcome to the August 26th board of education meeting. If you could please rise for the pledgece to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. Thank you. James is absent this evening, so our vice president will take over secretarial duties. Mike, could you take attendance, please? >> I will. President Mcdana >> here. >> Vice President Aldridge here. Secretary Summers absent. >> Treasurer Whitney >> here. >> Trustee Gibson >> here. >> Trustee Ashes >> here. Trusty Campion >> here. >> Thank you. Any changes to the board agenda? I have none. All right. Scheduled public comment. We have one this evening. Marissa. >> Good evening. Oh, >> I'm sorry. We have a little timer

002adjustment. >> Okay. As a reminder, it is still three minutes until we implement our policy for five. >> Good. Good. >> Okay. Thank you. >> 59 minutes. >> You need 59 minutes. >> Okay. >> How about Okay, thank you. >> Um, so first off, um, I attended the policy committee meeting where the discussion took place about going to five minutes on public comment and I thought it was a really good um, discussion. I can't see any um, drawbacks on that. So that sounds really good to me for scheduled and unscheduled. Um, I have a friend who's been in township government for um, over a decade and um, she's always telling me how the most important part of her job is um, hearing from her constituents and how much how important that is to her, how

003much that matters to her. So, I I know it's the same for you guys. So, um, I think that that would be good and I look forward to that vote tonight um, on that policy. And then secondly, um, culture of safety from the, um, strategic plan. I'd like us all to really think about that and what that means. Um, from what I've understood about a culture of safety, um, and for us to achieve it here, it really requires open, honest, transparent communication and not having like sudden unexpected changes that catch people off guard. So the example I'll give is the relocation of the weapons detection K9 away from Oxford High School and moving this K9 to like a different campus um and not letting parent high school parents know about that change um ahead of

004time. So, a culture of safety would require us um to communicate that change and explain that change so we could expect that change um and we could prepare for that change and understand that change and none of that occurred. Um and I continue to struggle with it. Um, so tonight when we have the safety presentation, even though the K9 is not listed on the slide from what I saw, I'm not sure why. I'm hoping to understand the percentage of time we can expect the K9 to be at the high school given that the most threat assessment the data shows us that that's where the most threat assessments are taking place and all the building activity taking place after hours. That's where as a high school parent I would expect that asset to be a majority

005of the time. as opposed to like a smaller campus. So, um, as we think about a culture of safety, that's just one example of something that I hope to see discussed. That's it. Thank you, Marissa. All right. Item four, our consent agenda. We have minutes, excuse me, bills payable and HR updates. I was informed, just in case anyone else had noticed, that the purchase card from Harris wasn't listed on the register this month. It was a timing issue with when the account closed. So, it will be on next month's. Um, with that said, would anybody like to make that motion? Mike >> move to approve the consent agenda as presented. >> Support Mike Whitney. Thank you. >> Any discussion? All those in favor? >> I. >> Any opposed? Motion carries. Item number five, our superintendence

006report. Dr. Milligan. >> Good evening everyone. Um, let me see. Aaron, it's not Oh, there it is. Thank you. So, first of all, I want to say thank you to the board for their support. Um, we're shifting the superintendent update a little bit. So, my goal is to uplift and highlight many of the amazing things going on across the district. So, that's kind of my portion of the update is highlights. And then we're pulling out specific presentations that speak to uh more in-depth concepts. Uh so you'll see three separate presentations after my highlights. So I appreciate my colleagues in doing that work and lifting those important concepts up. The second thing I just want to remind us um before I share those highlights, I want to ground us again in our vision, empowering learners, building

007community, and inspiring futures. It's been really fun over the past uh few days that we've been in school. I'll have people like just randomly yell this vision at me. I'll just be walking down the hall. They'll be like, "Dr. Milligan, we're empowering learners." So, it's just really really cool that people have embraced this. It's that level of ownership we're always hoping for. Um, also our mission calling us calling us to create a safe, supportive, and opportunity environment where every learner belongs, grows, and is prepared to contribute to our community. We are guided by our core values: empowerment, belonging, integrity, and innovation. and every decision we make moves us closer to that goal. With that in mind, here are some awesome updates. It's been a very, very busy week in Oxford coming back to school. So,

008here are some highlights I'm going to talk about. First, I'll talk about how our staff has engaged in exploring the new strategic plan. You also get a chance to see some of our teachers talk about their hopes and dreams. Um, I'll share some insight from the AI professional development that we um did inhouse with our own experts in the fact that we just started this about nine months ago really speaks to not only the enthusiasm for AI but also the willingness to grow and learn collectively. Um, we'll I'll share information in terms of the welcome back event which is really great. um some back- to-school events and sharing voting information that we've been able to do over the past week and a half. Of course, our first day of school and then, drum roll please,

009our stadium field update. That is really exciting. So, let me get started. So uh so our staff came back and they had um a video that they watched in terms of the strategic plan and the components of the strategic plan. I don't necessarily want to show it here because you guys are very familiar with the strategic plan and the structure. But what I wanted to share was the voices of our teachers that were um you know throughout the video they shared their thoughts, ideas. So I do want to share that. So, if you guys can start the video, so for me, the most special part about Oxford is it feels like home. I mean, I I grew up here. I I lived in the village. I was born and raised there. I went to Dan

010Oxford Elementary. Um, I got the job here. I had a lot of my former teachers who were still teaching at that time and it's really carried over for me. Art district gives amazing opportunities academically, athletic, performing arts, um even into college, but still it's a district with that hometown feel. And it's it's a wonderful community. I think our district is unique and special because of the strong sense of community. Um, I don't think that's a given in other districts. So, I think that's something that we should be proud of. I also think it's extremely important to note that Oxford has a lot of teachers who are Oxford graduates. The staff and students within our district and community make our district so special. And I think the connectedness that we share, we're really able to get

011to know students not just within our classrooms. We get to see them often in the halls, greet them, get to know them. We see them at sporting events and different events within the community. And so being able to make those connections with students throughout is really special. >> What makes our district special? Definitely the people. We have a combination of staff, students, administrators, parents, families, and we all come together and put the best interests of the child first. And it's such a pleasure to work here and come to work every day where everyone has the same goal. My hope for Oxford Community Schools is that we continue to be a place where every student is challenged and supported and inspired. As we continue to build this framework together, I hope that we create something that

012holds on to the best of what we have. Um, rigor, curiosity, and a shared vision. um whatever we build, I hope that our learners leave Oxford as critical thinkers, as problem solvers. Um so wherever they go, they can look back and they can think Oxford gave me the tools to do this. My hopes and dreams for the future of Oxford Community Schools is that we continue to move forward um from things of the past in our community, things of the past in our our world and be able to work together for the best interest of our students. >> Uh my hopes and dreams for our school is that we can stay the front runners as technology and education um continue to grow. We know AI is coming. We know AI is going to be a

013big front runner in our educational process. So, I'd love to see Oxford really take that in and cultivate it and um be the district that other districts are looking at. Oxford has big goals and big dreams. I think one thing that sets us apart is that we just shoot for the stars. So, for us to be supported and how we can work together is just to continue to ask our staff what the needs of the students are. And I think we do a good job of that. like asking teachers and asking the administrators and working together like how can we better be better, how can we improve um and we always keep in mind um why we're here. It's our students and as long as we always center the students, I think we have great

014conversations about how to make improvements and continuing to dream big. So, first and foremost, thank you to our teachers for participating and they were just champs. They just came off the cuff and just said what was on their mind and they were so well spoken. I can see why they were identified as the teacher of the year for their schools. Um, so we kind of, you know, cheated a little bit, but I'm just saying. Um, so they just they just are so helpful in terms of giving us great insight in terms like what hopes and dreams we have collectively for our school district and for our students. So, I appreciate them taking the time to do that. the AI professional development we came together last Tuesday so it was a full day professional development uh

015in the morning we had our secondary educators and in the afternoon we had our elementary educators and we had all sorts of concepts that we explored um the tech team put together an amazing um array of options for our teachers to attend these are some that I attended Um we got to know various platforms that are are approved by Oxford Community Schools and the great things great thing about having common platforms is first of all we're able to support them better but second of all they are actually um you know Matt Santela talked about this um in terms of protecting our student data right so just like we have data in powers school and teachers can interact with the data in P school school AI is what we adopted. And so teachers don't have to

016worry about accidentally putting a student name in there. They can put student papers up and help with um analyzing the writing without worrying about, you know, furpa or anything like that. So that was that that was a huge learning piece for me. I just assumed all AI was not safe um in terms of private information. So, it's really good to know that our staff will not have to worry about that as long as they're using the approved platforms. Um, there's also some really great information about ethical considerations for AI. Um, it was really cool to see aha moments from our teachers when we were showing them how to use AI to reduce the administrative tasks. I'm sure you guys know that teaching requires a tremendous amount of administrative tasks, but our hope is always that

017they're going to be interacting one-on-one with students, right? Helping misunderstandings, helping to guide. So, using AI and finding ways to reduce those administrative tasks that they were just get just the enthusiasm like what I can do this. Yes. So, that was really fun. And then um I think one of the most critical aspects um Pam Beiel I attended her session and I think it was diffit um and it's a platform that can differentiate for our learners. So especially our students with IEPs who have very specific needs uh it's able to take tasks reading levels all sorts of things and level it to the student and the students needs and where they're at. So that was super cool. Um, and as I mentioned, like last fall, we had I think no AI going on in the

018district. Like we didn't it was blocked. We didn't have any AI. And now to be a year later because of a committee that came together. They were very passionate about it. Um, they went to a training. They went to a professional development to learn more about it. They established the policy. They did all of these things. They were really passionate about it. Now we have internal capacity to teach our own people which is amazing because you're much more likely to go to the person next door, your classroom next door than you are to travel somewhere to get professional development. So it was just it was a wonderful day. Very enthusiastic, great learning. So I am incredibly proud of our technology team. They did a great job. I got too many devices here. All right. And

019of course, we had our welcome back. Lots of enthusiasm. So much en energy in in the room. So, we had our celebratory breakfast. Um I've never seen a group of educators show up so early. They were ready and raring to go. They were ready for the breakfast. They were ready to see their colleagues. Um, we had the, uh, Oxford High School jazz band playing, so that was really cool. We had photo booths that they could take pictures with their colleagues. That was really fun. Um, our opening session talked about the new strategic plan and it also um, having everybody in the same room talking about the new Raptor alert, the student safe, and just everyone hearing the message at the same time all at once. um troubleshooting some of those things and then getting ready

020for followup at individual sites. This streamlined things significantly. We also had a visit from US Senator Slotkin. You can see her there um with our drum majors and Mr. Gibbons, our band director. Um she was very energetic, delivered a speech on leadership. So that was much appreciated. And then of course our band led the way down to the whole staff photo that you see there on the left. Um and the cool My favorite part, the band always gives me chills. I just love hearing our band, but they created a tunnel down the hallway for our staff to walk through and that was just amazing. Just it was such a powerful welcome back and and a great way to celebrate our return. So, I appreciate everyone's involvement in that. And of course, we had our welcome

021back school events. We had um we had a lot. We had curriculum nights, pop in for popsicles, open houses, meet the teams. Um, this was on the left is Leonard. That was their pop in for pop pop popsicles. The line was out the door and around the building. It was so cool to see our families show up excited, kids excited to come back to school. And of course, our very own Ann Aches and her family. The reason why I chose that picture is our schools make it really special. they make those evenings really special and celebratory. Um, some of our younger students get really nervous about coming back and so it's helpful to have opportunities, you know, take pictures and all sorts of things just to kind of calm those nerves and help with the

022transition. So, um, we also handed out flyers about the vote on November 4th, the proposals, the two proposals, the sinking fund and operating millillage. Families were very receptive. We handed out Oh, I can't even tell you how many we've handed out. Probably thousands by now that give families a better understanding of what they are, what they'll do for students. Um, so we've handed those out. Meet the teams. It was it was it was a lot. Um, but it was very wellreceived. So that was that was good. All right, stadium field. So that was that's just a a progression of the field um over the few weeks. It's amazing how it has come together and a little nerve-wracking. But I talked to Tony Dear today. Um they are actually doing a walkth through tomorrow at 9:00

023a.m. and if all things go well, we can actually have our teams on the field. So that's really amazing. And uh our opening weekend is is this weekend um with football and soccer. Um I think there are other sports as well. Um but I know they have um pretty big games coming up, opening games. So and then this, how cool is that? That is an aerial view. uh colleague who flies a plane flew over and took these amazing pictures and also recommended that I be the one to jump out of the plane and deliver the game ball. That was met with a big no, not doing that. Um but we are having a ribbon cutting ceremony uh on Friday to commemorate the field. Um so very exciting, very stressful, but very exciting. It really came

024through. Um, I'd like to thank the uh Tim Lelant, John Fitzgerald, Tony Demar. Um, they from the beginning have been on it and just making sure that we're meeting deadlines, keeping me informed, making sure I don't have a nervous breakdown. Um, all those great things. So, I really, really thank our team for this. And there's no way we would have accomplished this without them. And finally, before I hand it off to my colleagues, there are Hello. Oh, wait. Nope. One more. Sorry. First day. I can't forget the first day of school. What happened? Um, again, um, let's see. The the Wildcat. Uh, it's a mystery who that was. I'm going to uh share the mystery. That is our own Christy Smith in the costume. Yeah. Did I ruin it? So, you know, she showed up,

025got the kids jazzed. Kids were so excited to be at school. And up in the top right hand corner, those are our uh high school kiddos now that they um have are able to have their own backpacks. We've got Barbie, we got Moana, we got it all. So, they were really really excited about the backpack. So, first day of school, um really great. I also want to thank Gary Vansta who was the interim interim principal over at Leonard and on the very first day of school had a threehour power outage and handled it like a champ and his whole staff handled it beautifully. Kept the kids calm, kept them focused, worked with the custodian to make sure everything was taken care of. So, thank you Gary for for handling that so well. And now um

026the three presentations you'll hear uh these are aligned with our strategic plan. Our safety update will be Dr. Willleman. Um goal one aligned action 1.1. Goal four aligned action 4.2. The climate and culture survey which is Dr. Vance Stavern. Uh goal one aligned actions 1.1 and 1.2. And facilities update which is Mr. Fitzgerald go for aligned action 4.1 and 4.3. So I will invite Dr. Willman to come up. All right. So, as we continue to share information um to give updates, I wanted to be able to direct everyone to the website to find the document that I will be using. So, if you just go to Oxford schools, sorry for the one finger hunting and pecking and go to menu and scroll down to departments and school safety and security. It's going to take you

027to this page which will give you all of the information that we're going to talk about during the board meetings. Um, but the specific document that I'm going to be referencing today can be found in this orange box where it says information from the virtual community conversation. Um, for those of you who are unable to attend that, you're more than welcome to watch the video there. But the specific document that I will be referencing is linked within that yellow box where it says access the safety security overview sheet. And so that's kind of where we're going to ground ourselves for the next couple of updates just so that as we go through that there's order and organization to it. So we're going to start with the physical sec safety measures and the first one is

028the evolve weapons detection system. As many of you with high school and middle school students know, we added to our Evolve system. Um, and so they not only have the express system that they walk through, we also have the Expedite system, which is a bag scanner. For those of you that have traveled through airports before, it's similar to that. Um, Miss Satder at the middle school like to call it our TSA pre-check. Um, but the kids put their bags on, it scans it and goes through. We've cut down a lot of the secondary searches that have been done. Typically last year, there'd be approximately a hundred students that would have to have their bags gone through, their purses, all of those things with the bag scanner. It is an X-ray machine like it is through

029TSA. So, we're able to see things when we were testing it out. We even saw a fork. Someone couldn't find their fork from their lunch and there it was. Um, but we've cut down a lot of those secondary searches. the students are are cooking with it. Um we're seeing at the middle school it's pretty evenly distributed for arrival for bus and drop off. So it's been very clean. At the high school we have pretty unbalanced right now. We have approximately a thousand students going through door two and we have about kids going through door 17. So I know Mr. Bigalow has been really good meeting with me speaking with Dr. Milligan as well about how do we problem solve that? Um, so one, um, information that went out to parents already was a request for

030freshman and sophomore parent drop off to switch to the back of the school for door 17. And we're going to continue to problem solve. We've talked about bad weather. And it's just one of those as we make changes, but when it's going, it's going, it's great. Um, the first day of school was interesting because kids would put their bags on it and look at it and then their bags because we're taught at the airport, watch your bag go through. Um, and this system is very quick and so they'd get to the end and then they look at their bag again, but now they're they're picking it up and it's it's a great it's a great tool that we have to be able to bring the regular backpacks based on student feedback but ensure we have

031that layer of security built in as well so that we can give children that experience of going back to as you saw the Moana backpacks and Pikachu. Um, kids were really excited about their backpacks and really it was really easy for them to go through the process. Um, so we're we're going to continue to work on that. With any change, any new product, there's always things to work through. And so it's a it's an awesome experience to be able to work with a team as great as the high school team, the administrative team, the security team who's willing to sit and like problem solve in the moment. Um, and so it we'll keep working on it to get those numbers evened out, but it's been a great welcome back. Um, if you want more information

032about Evolve, the link right here where it is underlined, it is a live link. It will take you to the Evolve web page, so you can read more on your own. Um, the next thing is we have our forest armed security. there's at least one armed person on every campus and so being able to maintain that piece of security I think is key. Um as we know that a lot of our fortis employees become more than just our security personnel. We have um people who are regularly mentioned in graduation speeches as being their trusted adult. Um support staff of the year have been some of our fortis contracted security personnel. um and just little things that they're tasked with they will do. And so much of it when you think about us as educators, we're

033used to building those types of relationships and then just seeing our forest personnel wanting to become invested and part of our community and going to afterchool events and just being able to be more than just the person that is armed on our campus and really embracing who they are and who we are and working together to ensure the safety of everyone. Um, and then the last one that I wanted to touch on was our school resource officers for today. Um, so we have Detective Foralski was in the doorway, but he's out there. He's housed at the high school. We also have Detective Justin Barnes who's housed at the middle school. Um, and they I say they're the gold standard of SRO's. So, I'm making him come in to hear that while I say that, and

034I think it's true. I talk to a lot of people whether it's in this county in the state nationally and I will say yeah my most frequently called people on my phone are my husband my sister and then Detective Rafalski because four to five times a week in the morning we're just touching base not because there's necessarily anything going on but we're checking in with each other before the meeting tonight because we hadn't had a chance to see each other today we were checking in with each other on various things and so knowing that we have that type of relationship is so helpful for our community and everything that happens whether it's summertime um or just the day-to-day. Um I'm not a law enforcement official. I never have claimed to be do not have that

035background. So it is so helpful to have not only our fortis personnel, our security specialist, but also our sheriff's department to be able to talk through different things like that. Um and so those were the three things I wanted to highlight today on this page. Um, we'll continue to go through this page. Um, and as a reminder, you can access that through the school safety and security department. And again, it's in the yellow box right here where it says access the safety security overview sheet. Any questions? >> Questions, comments? Shane? >> Yeah, I just have a question. the Fortis U employees that are at every campus. What hours are they there? >> They're there during the school days. So, they're typically there before and after, but it's their hours are while students are in session.

036And then we do typically um like when we got back from break, when teachers came back because we just want everyone to get used to it and we've had some staff changes and everything across the district. Um, they came back the Monday before kids came back just to be able to get settled in. >> Okay. >> Any other questions? >> I apologize. I didn't know that you were only going to go through a few of these. >> So, I did have a question. So, feel free if you don't want to answer it tonight, but regarding the >> Raptor system that was introduced at the welcome back. Yeah. Could you share the timeline for I know you had said you were going to each building and campus to familiarize staff. I know some staff were um

037it was a lot, right? Um so what is your timeline and plan for rolling that out and making sure that that all staff is comfortable with that system? >> Well, a lot of it's going to be dependent on what the administrators need and when they request it. The principles all went through an extensive training during safety day. um elementary and secondary. We spent over an hour um working through that. They went through a simulated drill. Um and so the support is really going to be ongoing. We've had about 10 staff members across the district have some login issues. A lot of that being they switched campuses, they didn't log in with the right email address. Um and so those have been addressed as they've come to our attention. Um and there's been some requests for

038smaller groups. So, it's just going to be a matter of working with the principles to get that going. But that is live. Um, and we are able to use it at any time. And that was a lot. Um, and it was a lot of people. So, just being able to get the information out, but we've gotten a lot of positive feedback from staff just wanting to have that followup. And again, like the principles all went through the training with me as well, so they'll be able to provide support and if we need more, I can come help. Trevor can come help and our raptor rep can come down and help as she lives in Lepier. >> Great. And you had mentioned that it was voluntary to download on your phone, but it would be on

039all district. >> Yes, it has been pushed out onto all district advices. Any person, any employee who does not receive a phone stipen, we cannot require them to download anything, we can just highly suggest and ask that they do. >> Okay. Are you able to see how with the percentage of staff that have downloaded it versus have not or no? >> I could possibly try to get you that answer. Um I don't know on the back end um if we would be able to have that information, but knowing that everyone has it on any district device that they have. Um and no one has reached out to me yet about other alternatives. >> Okay. Thank you. I I appreciate that. Sorry to put that one on you. Um, and of course I appreciate all of

040our staff willing to learn that and have a comprehensive understanding and put that on their cell phones. So, thanks again. I just wanted to add one piece and Allison, I appreciate you lifting this up. Our principles in the building are the safety leaders. Safety lives in our schools. And that is the goal that our principles have the confidence and the knowledge to be able to support the safety processes in their building. They are the ones in charge of their school. And so the fact that you're empowering them, you're supporting them. You're giving them the information and the knowledge, I think, is really critical. And as they get more confident and more more practiced, that'll be like, you know, second second hand, they'll they'll just be able to do it. So, I appreciate you empowering our

041leaders. >> Safety is everyone's responsibility. >> Anything else? Thank you, Allison. All right. Here's Dr. Van Staver with the school quality survey information. Uh, good evening everybody. It is good to be in front of you again, Gary Van Staver and tonight we're going to look at the school quality survey and this was a survey that we administered in the spring. So the purpose tonight is to share this with you, share the information, results, and so going to be a little bit vulnerable because we're you're going to see some areas for growth, but then there's also going to be a lot of celebrations. All right. And as we get started, um you know, we're we're still talking about the strategic plan like continuously is permeating through everything that we do. So, I wanted to start tonight

042with a message from our board of ed and our superintendent because we're all in this together, right? And I really feel that your message that's at the start of the strategic plan is very powerful. So, just to tease out a couple things because I've been telling people about our strategic plan and it's a roadmap for for the next future and it says it is more than a roadmap for academic success. It is a shared commitment to healing, unity, and meaningful progress. And together, we are building a future in which Oxford students are seen, supported, and prepared to thrive. I just wanted to start with that because we are in this together. So, this school quality survey is a district average. So, you're going to see three different stakeholders. Staff results, student results, and then parent

043results. and we're taking the district average of all of those from all the different buildings and even staff that are from um non um um student buildings. Okay. This past spring, it was conducted in April to May and we had 1,600 students participate. So that's our secondary students, grades 6 through 11,600 students, parents 471 and staff 351. So what is it like? What is a school quality survey? It covers six different areas, six different dimensions on questions like about academic support, student support, school leadership, family involvement, safety and behavior, and communication. So, first we're going to start with looking at those three different stakeholder groups. And this first group is the parent guardian group. and we're going to take a look at highest and lowest indicators. So, this is kind of that part about celebrations

044and also being a little bit vulnerable about what we can continue to work on. And so, at the top here, we have our highest indicators. And so, we're looking at last year and this year so that we have some comparison. The N stands for the number of participants. And so when we look here at 2024, last year percent strongly agree or agree and then right here 2025 and you can see each of those columns. And so these are the highest level indicators from our parents. And so you see different survey items here like families are encouraged to attend school sponsored activities such as back to school night. 93% last year, 91% this year. But you also see some others here as well. And then this last one, the school is safe. And I just want

045to tease that one out here because you can see a dramatic increase from our parents, their perception about how safe our schools are. When we look down here, these are areas um for growth, some of our lowest indicators. So that's around discipline >> and then teachers giving timely feedback. So again looking at last year percent strongly disagree or disagree and then this year. Now what I want to notice you to notice here is we had a thousand parents participate last year and 471 this year. It could be the time of the year. It could be the fact that it was in late April, May. Um, and we do plan to give this survey earlier next year. Any questions? Okay. And next we're going to take a look at staff. So again, highest low had a

046question. I'm sorry. >> Sorry. Just um couldn't hit the button fast enough. Looking at the data that you have here for the bullying item, uh 23% I'm certain that's not the end goal. What is the plan uh to significantly increase that moving forward? >> It's a very good question and I am going to get to that in a couple minutes. So, good question, but you're exactly right. That's that's not okay and we need to do better. So looking at staff. All right. So this time we're looking at staff. Students are going to be next. Our highest level indicators here across the top. And look at every one of these. When you look at 2024 and 2025, you're going to see each one of these highest level indicators have all gone up or remained the same.

047And then our lowest indicator uh did go up. And that's that's not a again that's not a good thing but that is something that we are going to be addressing in our strategic plan. Also look at the number of participants 400 to 351. So so pretty consistent there. But look at some of these. There is a teacher counselor or other staff member to whom a student can go to for help with a school problem. There is a teacher counselor staff member that can a student can go to help for a personal problem. the school is safe. Look at that. 96% of our staff believe that school is safe. When we look at this one right here, all staff members are aware of safety and security procedures. Again, a nice increase there as well regarding safety

048in our schools from our staff perspective. >> Gary, can you clarify for the uh lower item how that score so the lower being the better? So 20% is better than 29%. It's it's flipped from the top. >> Yes. >> Yeah. Can you clarify that? >> Yeah. So So naturally here, okay, discipline is enforced fairly. 20% strongly disagree or disagree. So 29% strongly disagree. Um that is actually um we would like to see that go down. Okay. Go down, not up. So obviously these we would like to see these go up from year to year and then these we'd like to see them go down and our students our third stakeholder group. So when we look at these survey items, 1381 students participated last year, 1,600 students this year. And again, look at the increases in

049our highest indicators. 88 to 91, 84 to 88. And then let's look at these again. You're going to see another, this is very similar to what we just saw with staff. There is a teacher, counselor, other staff member that students can go to. So, one of our big pushes is to have a trusted adult. And you're seeing that here between uh the data from our staff and from our students, 1600 students. All staff members are aware of safety and security procedures. 88% believe strongly agree or agree. All students are aware of safety and security. And I am well informed about my academic progress. When we look at these again, you want to see these go down. And in this case from our students these highest indicators these actually have gone down compared to last year.

050So discipline is enforced fairly. Um that has gone down from 29% to 26% that's an improvement. You want to see that. And then teacher successfully show students how lessons relate to life outside of school. So that's improved as well. I'm very sorry. That is my daughter facetiming me. So, so next we want to uh pivot a little bit to go away from the indicators, highest, lowest indicators to look at a couple of really key points which are about the quality of education. So again, looking at our different stakeholder groups, the overall quality of education, but looking at it also longitudinally. So looking at it over four years. So you're going to see here the question is how would you rate the overall quality of education at. So if it's staff at DA, they're referring to

051DA. If it's staff at the high school, they're referring to the high school. If it's parents with kids at different buildings, that's what they're referring to. And students, it would be the middle school or the high school. So what we have here across the top in blue is 2021. We did not give the survey in 2022, 2023, 24, 25. Those are the four bars. At the bottom, you see the student, staff, and parents. And then the N again, the N is the number of participants. So you're seeing that again over the last four years. So right away, your eyes are probably going to a couple things that might stand out a little bit. So, for example, my eyes right away go here to students and I see a very nice 9% bump here um this

052past year compared to last year in terms of students perception of the overall quality of school. And then my eyes go right here to parents that 92%. And so I was talking to my colleagues about that and we had a good conversation about in that's the during the pandemic and Oxford was one of only two schools in Oakland County that went back to school right away. So it was us and Brandon and so parents I think were pretty happy. So when we look at this and we look at 83 83 81 it's important to note that that is four out of five parents believe that there is a very high quality education here in Oxford. And then very similarly but a different question I would recommend my child's school. So again looking at four different

053years this one is based on percent strongly agree or agree and then down here across the bottom you see how many participants there are. So again for our parents your eyes kind of go right here but let's look at this 777878. And then it's also important to note last year we had a thousand parents participate and this year 471. So that could alter that data a little bit. Any questions so far? >> Yes. Um, is there a reason why we didn't do 2022? >> It was um po, you know, was pandemic. Uh, it was rafted tragedy and so we did not do the survey that year. >> Okay. I just thought it would be a better showing of how it may have gone down quite a bit and now we're back up where >> we

054were before. >> Yeah. >> No, that's a good question. So I got a quick question. So one of the things I'm I'm looking at and I it just kind of keep bringing in my head here. So the the good news is the survey for students the number went up. What are your thoughts in regards to the the students versus staff and parents going down? What do we think we can do differently to to get a larger percentage of participation? Um I mean staff did go up this from last year to this year. >> I'm talking about the percentage of participants. >> Participants. >> Yeah. So >> the the >> 400 to 350 and then the thousand to etc. like the actual number of >> No, Mike, that's a great question and we've talked about that

055too and I I really think that it was the time of the year uh cuz it was April May. I think that we had given some other surveys. I think there might have been a little bit of survey fatigue. Um, and so we do plan to give this much earlier, probably February or March of this year. So, but that's a good point. Okay. So, now getting into growth opportunities and then the next slide is going to be about celebrations. Okay. So, again, this is kind of that vulnerable part. So, when we take a look at, you know, 2400 people participated in this survey, that's a lot of data. That's a lot of perception data. And so when you tease out what are the top things that we need to work on and grow uh growth

056opportunities, this is what came out which was communication, curriculum, staffing and you saw some of those um uh with the the highest and lowest indicators, the bully prevention and consistent discipline practices. So um you know this question was asked earlier. So what are we going to do about this? This is in this is all embedded in our strategic plan. And so specifically, if I just look at these last two down here, bullying and consistent discipline practices. So specifically regarding bullying behavior, we're going to be using our MTSS process to support that multi-tered systems of support and really looking at our our data informed practices, looking at our early warning system, looking at our students and ensuring that they have a sense of belonging. they have a trusted adult, they are being taken care of. So

057really looking at MTSS, our data informed practices to promote student success, well-being, and safety. And then the consistent discipline practices, what are we going to do about that? And keep in mind, we are doing these things, but now there's really intentionality with a strategic plan. So in 1.3 the alignment action 1.3 we're going to increase the consistency of implementation of a DK12 schoolwide behavior response management program to ensure fair and equitable discipline practices across all schools. So again some very intentionality to address these. Any questions? >> Yes. >> Sorry I just have one. Um when it comes to the number of staff that have responded. >> Yes. >> Is that teachers or is that all staff? That's a bus drivers. That's everybody. >> Yes. All staff. >> Okay. So how many would we have in

058total? >> There are 800 staff in the district. >> So roughly less than half participated. >> Yep. >> Okay. >> Yeah. We'd like to see more. >> Okay. >> Yes. Then Gary, um, as far as so the the last point you just touched on, the increased consistency of implementation of the DK through 12 schoolwide behavior response management program. I was hoping there's a good pause, but there's I'm going to end up repeating it completely. Uh but as far as um obviously the as as you mentioned the strategic plan is is the roadmap of and but as far as is does this take more resources or h how how are we putting this into practice? We say increase consistency. >> I would say I would say it's not going to take more resources. Uh it's it's

059going to take um I would say intentional resources like intentionality um planning it in in meetings um looking at our early warning system um looking at PBIS practices and making sure that they're consistently implemented across all buildings. So it's really, you know, being intentional about it, but also I would say accountability as well and just making sure that it is consistent across all buildings. >> And Gary, let me add, so these are the aligned actions. There are strategies that are underneath these that might give some additional clarity. So the spreadsheet that Gary put together has all of those strategies. So that might be helpful >> and that is on our website. Yep. >> Thank you. >> And celebrations. So I kind of ended here on purpose. This is incredible. And so there's been a, you

060know, we've heard a little bit tonight about how amazing the district is and we are doing a great job. And so I wanted to highlight top five key strengths and we're going to be leveraging this as we go through our strategic process in the next five years. These are strengths to leverage the next five years. So high learning standards, positive relationships and culture, academic support services, school safety and security, and in bold here, dedicated and caring staff. And I'm going to read this. students, parents and staff consistently praise the commitment, helpfulness and approachability of our teachers and school personnel and I find that to be really really impressive and so again we are together in this and so is our staff. So each school is going to be sharing their own school quality data and

061that first presentation is going to be Clear Lake Elementary and that's going to be next month. They're going to be sharing their celebrations and then also their um their road map as well to to work what they're going to work on. Okay. So Clear Lake Elementary will be first next month. And thank you. Any any questions? G sorry just real quick Gary can you add where this data can be found? >> Yes this data is also on our website. Okay. So, you will be able to locate this website sorry this data on the website now. Um I believe if you go to district is that correct? Okay. So, u go to district and then is it documents? >> It is documents. >> It's on the website. >> We've Yes, it's there today. >> Yeah. >>

062Any other questions? >> Uh yeah, I just have one more. Sorry. Um, when it comes to the staff involvement and participation in this, um, I look at our teachers as our subject matter experts, our our experts I lean on when it comes to what's going on in the schools and with our kids. How are we going to I know you said the parents, you felt like it might have been fatigue uh, from too many surveys. >> What's the plan to get more participation from our staff? uh moving forward. >> Um I think that we um I think it's going to be a consistent message that uh this is important um I I think that you know if we all can do that as as leaders and lead leaders in our buildings um and really emphasize

063the importance of it um and that we're using this data it's part of our strategic plan. it's helping guide us. Um, I do believe we'll have more for sure. >> Yeah. Thank you. >> I also want to add that the end of the year for teachers is very challenging. Uh, kids are tired, teachers are tired, we're all tired. Um, so giving a survey at the beginning of May, not awesome. Yeah. >> Um, so again, I think doing it earlier February when things are still a little calm, I think will help that as well. >> Yeah. Thank you. >> Any other questions, comments? >> Okay. >> All right. Thank you, Gary and John Fitzgerald. He'll be giving us the uh facility review update and 2017 bond syncing fund update. >> Good evening. Um tonight we're going

064to do a bit of an update when it comes to a couple of things. See if my is working. It's not working. >> Thank you. >> Should probably turn it on. That helps it work better. Um, so just as a some facility related updates in terms of where we're at in terms of the uh the facility conditions assessment, the roofing analysis work is completed and um documentation in place, site infrastructure work, meaning anything outside, parking lots, infrastructure, oversight of playgrounds, that's been completed and we have that in our material hands. Um, and that's in the process of being loaded into the new system. The building specific analysis is ongoing. We're combining some existing state uh statebased data information along with what we'll end up doing a a independent walkthrough. So we are planning and doing

065an update on the I want to say it's the September 23rd meeting where by then all this should be coming together in a more concise reportable format. But um to that point in terms of the sinking fund just an update in terms of this flyer um if you recall from a while back this actually presentation was this is from the presentation that was given to the board by the superintendent back in 2017. Um the purpose of the flyer is to remind that uh the district was looking for 30 million 30.4 million down at the bottom in improvements for the district. The bond strategy, syncing fund strategy then was to raise the money what they could to keep the the target was keeping their debt levy stable and they can only generate roughly at the outset

066it was uh 25 by the time they came right down to the time to do this campaign and this piece is from the campaign there was a roughly 28 million and I'll give you some specific numbers here in a minute in terms of what was funded through bond and what was funded through the scing fund. So this this next this is a front page flyer that was actually used in the 27 campaign 2017 campaign where you see all of the orange emblems that's elementary world yellow is middle school the blue background blue is high school so they were using this as a handout for quick synopsis of the work that they were going to address with the bond scing fund program so for example ACS at all the air conditioning was installed at all of

067the elementary school during the projects to be done through this first series of issuance ments from this bond program site improvement work. Elementary work elementary's got improvement work out of all three series and you can see where the yellow picks up in the second and third series. High schools in the third series. The check marks indicate that all that work was done. We worked with Clark Construction who was the construction operator here during those programs. Um they and I'd like to make a public thank you to them. They did a great job in helping dig through some of the old bond bond project records. Um we used that to verify that everything that said on these flyers that they were going to do was completed. They've got some um underlying work papers that they used

068so that that we cross reference what we could find. So we we're pretty comfortable that what the district said in 2017 was going to be done got done. The back page of this flyer had all this information on it. A little bit about a bond, a little bit about the syncing fund. But the lower right hand corner is what I want to bring to everyone's attention. So right when they were coming up to the election and this kind of information flyer was being distributed and communicated to the public. This is the bottom corner was information piece. So why are we asking for both? Meaning the syncing fund and the bond. There's a $2.6 million gap between project cost and the bond proceeds. So the calculation expectation for bond proceeds to keep this the debt levy

069stable was 28,280,000 leaving roughly a $2.6 million gap to complete the 30 30 a little over $30 million worth of projects. So the 2017 scing fund was used to fill that gap and the balance is is down the last line there. The balance would be used to address instructional technology and building security. That's what was um promised in terms of the campaign. We verified the work was done. Fast forward to a recent digging into the finals to confirm what did go on. So the 2017 syncing fund supplemented a portion of the projects. 2.268 million over the life of the projects came from syncing fund. And then sec school security tech and devices funded at 2.24 24 million over the life of the syncing fund came from the balance of the syncing fund as they had

070said in that flyer. Now the numbers are a little higher. The total amount generated the flyer estimated about a $4 million generation. It generated 4.493 million. So from a confirmation of what was said and to in relative to the projects that was were completed. Now this is a snapshot as to where we're moving in the forward day moving forward. Since we're still working on the um the actual assessment piece in terms of um identifying specific projects conditions in specific buildings, we know just based on our own observational piece and working with the buildings over the last year or so, the first year of the of the sinking funds roughly estimated $1.6 million revenue generation. These are the projects we'd be looking at in the district. So districtwide, we'd be looking at visual indicator locks. That's

071the flip lock. That's the quick flip. says they're they're you know closed real quick to do real easy. Filter first water compliance that is that is the state of Michigan's implementation of of a federal government's water compliance uh legislation that went through a number of years ago and filter first is what Michigan the state of Michigan when they embedded it through their legislation called the program. So that's all those bottle water fillers you'll see in the different buildings there. We have till June of 2026 to be fully compliant. Our high school, the district's roughly 90% compliant. Now, outside of the high school, on average, every other building needs at least one more bottle filler. There's a formula for like that bottle filler back there in the back wall. You've got to have one of those

072for every 100 students built into the formula. So, most of the buildings are just about there. A couple of the buildings will need one more bottle filler. the high school which got has almost 40 different water fountain systems, some bottle filler, some old old bubbler style, a lot of those were installed in this earlier bond program in the 2018 bond program which are not compliant. The ones that went in then did not have filters and the way they're built and they were insert inserted in the walls, you can't you can't retrofilt a filter that's going to be compliant with what the state regs went in. So over the course of this year and ideally over the course of the next month, the high school will be brought up to a code. Definitely by the end

073of the school year, all the buildings, all the district buildings will be code in compliance. Um the difference is if you'll see um a lot of the bottle fillers over at the high school, you won't see a counter and you won't see filter lights on it like that one back there. You can see a bottle counter and the lights. That's what they all have to be. So those are on the way in. That will be addressed through this process. One way or another, we're going to be in compliance relative to the syncing fund, whether it's funded, general fund or syncing fund. One way or another, in this regard, the district will be in compliance. So, at the high school, if you look through all the buildings, there's a lot of similar themes, a lot of

074roof work, boilers, air handlers. So, the the driving force of priority is health and safety. And at 1.6 million, we could literally one one building would burn that whole amount up, replacing the entire roof. So the roof analysis I just admin just mentioned had come in. There's the different buildings sections of the roofing roofing and the different buildings are all in different conditions. Ironically the middle school which when I kind of thought I thought would be in a little tougher shape it got graded as a C. So of course the roofing company knowing they're working with the school district they have to use that they had to go with a grading model as to how good and how bad. So an A if you have an A on the right hand side where it says

075grade this is actually D Daniel Xford by way of example they had of course use an A through F grading system so we would be targeting with the syncing funding funding uh any sections in the buildings that have an Fgrade so like for example at Daniel Axford section one section six and section 8 are half graded meaning they're in the worst shape and they need to be replaced and first worked on first. So that's the coating on the top. So the middle school ironically has these across the board and it's got a lot of rooftop. So that's good. That doesn't mean it's not leaking. So the actual leaking pieces, those will be separately driven projects to get those taken care of. But the actual mass of the roof and the underlying um lamentment there are

076in fairly good shape. So this kind of this is the kind of data information and for example this the middle school version of this itself is a 70page report in terms of breaking down everything you can possibly think of that needs to be looked at for roof structure. So that's all being accumulated too and uh and of course we're using a Google doc system which I'm I'm I'm actually getting getting more better at with a Google doc system. I'm not a real Google guy so it's you know I'm changing I'm I'm I'm learning there. So that is what I have with for tonight. And as we move forward on a planning um a planning approach, knowing that what a syncing fund would generate annually, knowing what the scale of the different um health and safety

077related projects would be addressed first, building out a five-year rolling budget that'll end up on on the website is going to be pretty straightforward once the final um grading of all the different pieces come into place. And once that's out, and I said actually on the 20th, I believe it's 23rd of September, we're going to be doing an updated meeting on that piece, too, in terms of where we're at with all of that work. Any questions? >> Dan, >> I I just want to clarify um that you so kindly clarified for us at the finance committee meeting that the quality of the water is not at issue. The reason >> I'm so glad you brought that up. The reason for the replacement is to be compliant. >> Correct. The the one of the other things

078I'm glad you really brought brought that up because it just sparked another thought in my mind. Um through the whole filter first compliance program, they're very prescriptive literally down to we must have signs on everywhere there's a water source. So like back there you'd have a sign that basically says drinking water. And if there was, you can go anywhere in one of these, especially the elementary buildings, you'll find a sink somewhere that you wash your hands and there'll be a sign now placed over there that says handwashing only. We want to really emphasize that the water in the district is good water. Always has been. This is these signs are are really being driven through the compliance piece in terms of how they're worded, the message they got to relay, and why they're all there.

079We do not want anyone thinking I can see some of the younger kids coming home saying, "Hey, we've got these signs on our water sources now that we can't drink them anymore." It's simply compliant. The water in our district is actually very good. And then once we get the um the water fillers that are need to be added um at the all the buildings, they'll be completely compliant across the district. Really glad you brought that up. I made a note to bring that up and totally forgot. I had a quick question with the you said whether or not the that the sinking fund passes the will be in comp compliance with the water but what about the locks on the doors is that a only if or is that a no matter what? >> No,

080that was that probably falls into no matter what from a safety that level of health and that level of safety being water and safety indoors. Um, one way or another we'll find funding on those kinds of projects. >> Thank you. >> Again, I think I've said before, ideal for a school district, the sinking fund is the approach to do the facility upkeep and things like that. But no matter what happens, we'll find facil the funding to do those projects. >> But for clarification, when you say we'll find the money, it'll come out of our general fund. >> Correct. and the general fund is is used for >> school operations. So, it's going to it'll be continue the the process we've been in where we're stretching stretching s resources and it's a tugof- warar between you

081know what's going to go in the classroom and what has to do in this case it would be water or whatever. So, and that's ideal for a syncing fund to separate those out and let the the curriculum and uh classroom operating money go in there and then this goes into facility maintenance and help keep >> Thank you both for that. Um, also with the you had sent over the middle school roof and to >> Yeah, that was I wasn't expecting a a C to be our best one. Uh and so just curious, do we have those reports from 2017? Did all of the the roofs in the last seven years really decline that rapidly? Uh what what can we expect for seven years from now if the sinking fund passes and we do this repair

082work the kind of situation we'll be in then? >> The kind of work that we'll be doing with with these kinds of repairs should be adding 10 plus years of life to the roofs. >> Okay. Um the documents they use to make decisions on the bonds we did not we did not dig out. Um I mean we could probably dig down with our with Clark Construction and they might pull something out but that's a well too that who knows they may end up being our next construction group. So they may be willing and they may want to bill for it. So, >> okay. >> So, the point being though, once once we get the plan in place, the life expectancy of all the roofs will be extended. And the the curious thing to me about

083the middle school was that the whole roof was rated C. We've got some roofs got that have plenty of A's that are in good shape >> with much more variability than just the middle school. I'm going to guess the middle school was one of the builds that got a lot of roof work in the 2018 bond programs. >> Interesting. Okay. Thank you very much, Jen. >> Yep. >> All right. Item number six, our committee updates. It looks like we had a finance and a governance that met. Mike, would you like to give us a recap on finance first? >> Sure. >> Thanks. So what well we started a little flipped the agenda but we started with the budget calendar discussion and just how the state has not settled on a budget yet and so how

084we're managing that from uh well how not not we are how John and Courtney are managing that from a uh planning standpoint um and trying to prepare for whatever comes out of that the state budget Right. Um so a couple different I guess contingencies if depending on what the state budget they're trying to work in parallel to be ready or prepared. Um, let me see. Just I mean to kind of reiterate on that just I mean if the budget isn't settled it will put a a an additional crunch on us financially. So we're trying to figure out that as well as how to plan for what we think may be budgeted. Right? There's two two aspects of it. Um, and that may also push back reporting dates that are uh due in November, December, depending

085on when we get everything. They'll be working on aligning with the state budget and they might have to push back some of the reporting dates. We did talk about um >> I know, sorry to interrupt. question. I know other districts are are absolutely talking about this as well and I correct me if I'm wrong. I believe we're in a bit better of a position that are we have a healthy fund balance because other districts are faced with what if we have to pay bills in October that we don't have funding for. >> Yeah, I think um sounds like October will definitely be fine. I mean I mean I don't want to say nuclear option but worst case like if it really gets delayed um we were having that discussion on on we'll we'll get um

086I think October we'll we'll be able to cover I don't know if you want to touch anything more on that John it's up to So, we're you're talking budget, right? >> Or well, how we're managing the delay on the state budget passing. >> Yeah. >> Um Yeah. Yeah. So, one of the things we talked about is um um putting in place a line of credit. So, it'll it'll cost the there's a fee tied to that, but if we if god forbid the state legislature, which wouldn't surprise me, slides into late in the fall by the time they decide what they're doing. So, to your point, what other districts are doing, fund balance, we've got a healthy fund balance that will help us. Um but we're also looking at putting a line of credit in place.

087we we hope not to use it. So, the cost of it will simply be the cost of the setup fee, but if we need to get the additional cash flow to bridge the gap to when the state does get something in place, it would be good to have that as a backup. Um, so we're looking at that now. There's there's some there's the process to that. I believe there'll be a resolution involved for the board approval to establish that kind of a credit instrument for the district. So, I've got been going back and forth with legal counsel on a couple things and probably will be bringing something forward in the not too distant future. Hopefully, it's a moot point and they actually get it fixed. But the other thing that's hanging out there too is

088relating to the food service program. Right now, the state lunches are are, you know, free under the food service program. That funding technically runs out at the end of September with the school with the state school year, the state's fiscal year. in terms of our planning and for the nuclear options so to speak if things get really bad we would be looking at moving back to a feebased program sometime in January. So again waiting for the state to get its act together. The reason the food the food service piece is probably two steps higher on the concern list is the the house has already removed it from its budget proposals. And usually when that happens, there's some kind of behind the scenes ship being created and that might be the one they're playing with. So

089we're just trying to get ahead in terms of planning. We we hope not to go that route, but we'll have something ready to go if it does. >> Okay. We did uh talk about the like in general transparency discussion. We reviewed a few um different high level I mean different reporting options as far as uh the specific to the credit card accounts and how we were reporting those. Um I don't I didn't check has that been updated on the website yet or no. Okay. And so we we um we did look at two different options. Um one which will be on the on the website is per credit card uh kind of showing the the card holder in total. Uh and then the other option was a I don't really want to say itemized because

090it wasn't broken down to that resolution. Um it was um but it it was per charge. Um, but you'd see whatever the the vendor that made the charge would just be on there. So, if it was Amazon, it'd be an Amazon charge. Um, but it would be that single charge uh to that that credit card, but not itemized, not broken out. um or things like some hotels uh there'd be wherever their financial controls were handled was what the charge was showing up at. Even if we stayed in Traverse City or somewhere it was it was showing up in Texas, right? And things like that. And so um as a as a committee we discussed that and I don't uh it really didn't give us any more detail than useful detail I guess it was more

091minutia. Um and so it was uh so again we went with the the highle highle option um and that will be on the the website soon. I don't know when. Let me see real quick if I touched on that. Yeah. And then um there will be an FAQ as well going along with that on the website. U insurance discussions. Uh we did talk about uh the RFP and getting it out to two to three pools and two to three private commercial. Um RFM is the sub we're consulting. Is that correct? >> Yes. >> Is that the correct acronym? >> Risk program distrib. Okay. RPA. I apologize. Um, and I I don't have really a timeline from response to that, but we had talked about um what that might look like if we get responses uh

092mid contract or if if if we would have to wait for the the end of this year to bring on the bring on the the the potential new uh insurance company. So that's still up in here. So for clarification, we we renewed with set seg >> this month for a year, but we don't know yet if we'll be able to be reimbursed for unused months if we switch to another insurance. Am I understanding that correctly? >> Yeah, I'm waiting for a sponsor. Okay. We talked about some of our bid cycle discussions like especially the ones that are reoccurring uh buses, computers being two of the the top ones. Um and kind of I know relatively recently we've had them come to the board uh asking for uh immediate approval on those items. Um, and one

093of the things is a lot of those are known like they will come up when they did like we usually get a bus or two and we we we make a big purchase on computers and as we discussed in those meetings, sometimes deals come up and they they need to be acted on to to save money. the buses were one of the the big ones um was the price we got on that. Um, as I mentioned in the meeting, actually, I was surprised that we we got the the buses for as cheap as we got. And so, um, especially for those reoccurring, just having those on a a calendar like maybe not saying in June, right? But June, July, August time frame, these will come up, right? And so that the board can be prepared

094for those and it doesn't seem to be coming out of left field. um having having some of that discussion. Uh and there was how how we can manage especially for some of those bids uh having them just be a introduction uh to the board like a first hearing and and voting on that same meeting. um as well as we talked about the process to get to that point before they're coming to the board, right? It's been it's gone through a lot of checks and balances within the schools. So that's the other half side of it. A lot of times when we do the first hearing the way we're structured, then we have to wait for two to weeks to vote on it. um we're reaching out to those vendors saying I I promise right that

095that we're going to we're going to make this purchase and there's some uh and it's really just kind of that waiting uh because of the due diligence for certain of those those costs they they're require I mean you know I guess that's that's trying to expedite that process and make the best of of make or uh making those purchases when we when timely manner Um, we talked on the filter first. I think John really kind of hit all that. Um, but yeah, just that it was a statewide requirement. We're getting them all in there. And it has to be, as he said, it's got to be a monitored filter. Like it can't just be like you plug you put a filter in like he was saying the some of the bottle bottle fillers cannot be

096retrofitted. It's because it has to be like a monitored status filter. It can't just be a filter you plug in underneath it somewhere or up the upline. So, that's the that's the issue with having to replace the bottle fillers that don't have that readout. Um, talked touch bit briefly touched on central office RFP. Um, there's been quite a few walkthroughs and interest, but we'll see. We should we should hear relatively soon. I don't know if we have any other any new updates this week. I know it was only a couple days ago. >> Um, let me see. That's pretty much it. That's it, I think. >> Quite busy policy >> and >> finance. >> Anything? >> Oh, I guess um maybe it's a more of a comment or question for John. Um the question of

097early termination or withdrawal from a contract uh that we may have with sets, that language wouldn't be in our contract like it wouldn't be something we'd be able to find. >> Okay. >> Not that I have. So I went to my contact there and they're running up their flag pole. It doesn't happen a lot. I'm the concern I mean our concern is if they're because it's mid year and everybody makes plans on what they got you know how well that works >> right okay thanks >> any other questions for Mike >> all right thank you Mike and governance committee James is not here who is going to provide an thank you >> I I will real fast uh my my fellow board member brought up that it does look like when just >> today. So

098Michigan House did pass a state budget um >> 78.5 billion state budget. So that's still obviously got to go through but that was an update. >> Fingers crossed. >> Yeah. >> Okay. Governance, we met back on August 15. Um, I'll just breeze through what we had and Tanya, please jump in where I missed things. We, uh, went over the policy 2201 followup, which is the accreditation certification by the state superintendent. Um, no longer, it's no longer a thing. So, addressing that, that is merely part of the policy that is not really applicable. uh jump in if there's anything else you want to fill in on that. >> Yeah, I forwarded a legal opinion. Yes. >> Um pertaining to accreditation. So um districts have other means by which they ensure that the curriculum h meets standards

099and we do that through the state through MDE now. So but I think I forwarded that to all the board members. >> So is that something policy is looking at? >> That's what I was going to ask. Is that something you would like policy to look at? >> It doesn't need to. I went with Jennifer Starland with Trun and the way that it's written, it says accreditation or um a state program to review it. So that's what we do. >> Okay? >> Because there are some districts that are still choosing to have a third party go through their curriculum and that's their choice. Um we don't do that because it costs a lot of money and very little benefit. >> Thank you. Uh we also had a wonderful Voya platform presentation from Justin. It was

100very informative. Uh really awesome program that he has there to help streamline that process both for the users submitting the foyas as well for the back end back of house um operation and also easy to to view. It's publicly accessible. So I think that's great. And that is that live already? >> Yes, it is. >> It is live. Okay. Thanks. >> Yeah. And the two really cool things about that is it has a redaction tool in it. So whatever document we upload, you can select a certain phrase or a name and say redact all of it. It can go through the whole document and do that. We were doing that by hand, which is why some of those foyas cost um a lot of money. So this will reduce the cost for foyas when we

101do have to do redactions. Um the other thing which is really great is that once a FOYA is submitted and a document is provided on the platform on our website you can anyone who requested a FOYA and we give the document that document um for the most part unless it has sensitive information is available to anyone um once it's on that website. So you don't you can look through all of the documents that have already been requested and see what they are so you don't have to submit a separate request. So again a huge timesaver um streamlining the process making more information more accessible um and reducing the cost for foyers. >> That sounds fantastic. Is that retroactive or just starting from when the program went live? >> Just starting from now. Okay. Thanks. We

102revisited the board communication piece um and the the survey results as well. So I think that is linked in the board book so everyone has access to that document and we went through um each of the themes and I think that this will be really handy for our retreat conversation because many of these concepts we thought would be great to embed in our retreat work. um in addition to radical cander which you now all have um and as well as our community forums. Um so we can touch on that a little bit more. Is that okay Ann if we do that? >> Yeah. >> And then the last piece that we had was the agenda development. Um that was that was it. Those were the Did I miss anything Sarah Beth? >> I don't think

103so. Okay. >> No. Yes. >> I think >> no, I think that's good. I'm >> trying to remember. >> I know. I It was pretty straightforward. >> Yeah. >> Okay. Any questions for Ann, our governance committee? All right. Thank you for your work on that committee. and we will move into item B, our retreat planning. Tanya, would you like to give a little backstory or would you like me to go ahead? >> Yes. So, um the first two um retreats that we had in January and I think uh March or April, John Si uh facilitated. Unfortunately, he has torn his Achilles heel. I know. Um, and so he may or may not be available in October. Um, we were looking at um, three different dates. October 18th was the one he thought he might be

104able to do. However, he wasn't sure. And so, we just want to um, talk about possibly choosing a different person. and Amanda um had a recommendation of somebody that we can reach out to and see if they're available um to help facilitate the conversation um around some of the topics that we identify as important. >> Yeah. So, when Tanya and I discussed, we came up with three dates that we thought would work well. And if everybody would want to grab their calendar, uh we had September 20th, October 4th, and October 18th was our kind of last choice. It being so late, we would like to get the retreat done earlier. So, with that being said that John is out. um if we do have the opportunity, we I know we all love John and enjoy

105having him facilitate, but there was another facilitator that came highly recommended from both Romeo and Troy board uh board members. His name is David Hollings. And um if we could reach out to him and maybe see if either of the two earlier dates would work. I just want to get everyone's opinion. >> September 20th. So September 20th would be the first option and then October 4th and October 18th. And even with the 18th, John wasn't sure he could really commit. He even said that might be an overly ambitious target for him with that injury. Um, so what are your thoughts on potentially doing the retreat, having a different facilitator, seeing how we feel about going back to John after that? >> I like the option of having a new a different facilitator. I mean, we

106know we we know John and I I would like to see what's out there. Um, >> I think it' be good. >> Um, unfortunately, I can tell you October 4th I will be out of town for work. >> Okay. >> So, October 4th is out for me. >> Do the other two dates work for you if >> uh they look like they do. The October 18th and you said September 20th. >> Yes, >> the 20th looks fine to me. >> Okay. So, right now we have the fourth out. Any other hard nose on any of these three dates? >> 18th would be tough. >> Okay. >> For me, um, but I am defin I'm actually the 20th would work well. I mean, it's I don't have like anything right now. >> Yeah. Grant September 20th

107works well. And I do definitely say we we need to look at sooner rather than later. >> Yeah. >> Right. because that if we push it out and if we want to have another one or there's any potential follow-up, we're just pushing it out even farther into November, December when you get into holidays, which is already going to be tough. And to Mike and and Shane's point, if the other two dates don't work for them, I don't know of the rest of the board, but I'm all for the 20th and uh I'm good with it. And I'm good with uh you know, testing the waters, right, which is the committee that Shane and I are running is exactly that, right? So testing the waters to see what's out there and I think it's positive. >>

108Great. Uh ladies, any preference? 20th Works. >> 20th Works. Wow, that could not have gone anywhere. >> That was easy. >> Okay. Well, then that's what we will do. We'll everyone will go ahead and schedule for the 20th and we'll reach out to this new gentleman and check his availability and hopefully all the stars will align and we'll be having a retreat that Saturday morning. >> Um, will you send out a calendar invite just to hold that date? >> I won't, but Justin Thank you. >> It always falls on you, Justin. Thank you. Okay, well that was easy peasy. Any other questions or comments about that? Okay, let's keep rolling. Last time we brought you a list of policies for first reading, unless there were any additional questions. Would somebody like to make that motion?

109Shane, thank you. [Applause] Move to approve policies 25004.01 01 3315 3115 F-1 3115A 3118 3201 4101 4103 4105B 4105B- F 4106 443 447 448 8.014409 [Music] as presented >> support Mike Aldrid. Thank you. Any discussion? >> I have a question. >> Yes. >> Uh regarding the title nine. Um I just want clarification that we don't allow boys in the girls and girls in the boys. I don't understand your question. >> The way it raised um it might not read it all the way down. Um but it was saying about not discriminating against gender identity or expression. So I just wanted to clarify that we're not discriminating against employees as well is what this is for. Correct. Correct. Yes. >> Okay. >> I mean, um, I can invite Ryan Reed to the mic if that would

110be helpful. >> Okay. >> Would you like Ryan, do you mind coming to the mic and clarifying the title N? Before you start, I just have a quick question. If we still have that recording, do you know if we have access to that? because we had an a very extensive presentation in policy. >> So just preemptively before you go ahead and do that, I think it might be very also helpful that that you see that presentation. >> No, I did not. So that I'm saying it might have access to that. >> Yeah, you'd have to you'd have to meet with Justin. He could he could show me >> that might be very helpful. >> Then I'm good. Well, can you can you repeat your question so that Ryan can >> um because we list gender

111identity and expression as a non-discriminatory if a adult or a student decides they're a girl but they're actually a boy, do we let them go in the girls' bathroom kind of thing. >> So, we It's an interesting time. Sarah Beth, I think this is um a question. Watching the video, I think was very helpful to have the Trune attorneys clarify the reason for clarifying the policy. There's different things going on at the federal level and the state level. However, in the state of Michigan, the Elliot Larson Civil Rights Act has gender identity and expression as protected classes. So, we cannot discriminate on gender identity or expression. So folks can use the facility that they identify with. >> Okay. All right. Thank you. Anything else? >> No, I think that's it. >> Thanks, Ryan. Thanks, Ryan.

112>> Appreciate that. Okay. Any further discussion? All those in favor? I. >> Any opposed? Motion carries. Thank you. All right. Item D. We have our field trip first readings. The Meno present. There won't be a presentation for Meno. That's in board book for everybody. But we do have a presentation for the Disney trip. Miss Debbie Brown. One moment. >> Hi everybody. How are you? >> Hope everyone's doing great. >> We do have your presentation. If it doesn't come up, we do have your presentation. >> No worries. >> In board booking. Okay, perfect. I'll just come a lot closer if it doesn't. >> There you go. >> If you need a copy, I can give you a copy as well. >> Thank you. >> I brought my computer, too. >> No, thanks so much. Okay, if

113you're like me and when you saw this come across your email and you said, "A communications trip to Disney." H let me tell you that I was in the same boat in May when I received an email, I thought that Arctic Fox was trying to scam me until I realized it was my personal email. Then I was like, "Wait a minute. Is this real? Could this really be happening?" I get I get trip proposals for improv all the time, but never communications. So once I looked into it, I was very excited. And my purpose of this presentation is just telling you the opportunity that Oxford has been given to tell you how this aligns with our strategic plan goal number two to share the itinerary with you to share the cost and all of the

114safety procedures that we will use on the trip. First of all, what I want to say is this trip is to take a class at Magic Kingdom that is called teamwork the Disney way. students are going to learn from Disney professionals and actually take a course that Disney employees take within their first week on the job. It's exciting. They do have educational standards that match the national standards, but I also like the ones that pointed out that cast members have to work together every day towards a common goal. Why? Because they're making magic for everyone. They also have learning objectives. And a few that I want to point out are things that I really relate to is to make sure that your team is highly effective to make sure that you have shared responsibility to

115make sure that you have collaboration skills. Also looking at the continued objectives, I do like the ones that say discover how diversity through um sorry diversity of thought strengthens your team. That one really I just relate so well to that one. and learning the value of communication. That's great for our kids. In park activities, this is what really got me excited is that not only do we go and take the class, but then Disney provides us with challenges the entire time we are there. So, if we are in Magic Kingdom, they're giving them teamwork challenges so that they can use the information that they just learned in their three-hour class around the park. And they'll do that for every park that we visit. I think that makes this trip a little bit more special and

116a little bit more fun for the kids to come together and have these challenges together. They are also willing to look at my curriculum for my communication improv and my public speaking one and two and create challenges specifically to my curriculum for the students when we're there and when we come home. How does this relate to my class? And how does this relate to our goal number two? Knowledgeable critical thinkers and communicators. In my class, number one, hands down, intrapersonal communication is so important. How we communicate with oursel, how we treat oursel every day and what we do with that in our future matters. I also wouldn't have looked at this field trip if I didn't think it was something that these kids could learn from and use in their future. Soft skills. This is

117something over and over again our students struggle with. Just basic eye contact, learning that they have a voice and that that voice truly matters. Their body language, ethics, valuing others, that's a good one. Always forms of communication. They'll go over all four. They'll also go over the types of communications with our students that I also mirror these in class with them. One thing that I really appreciate about it is the strengths and weakness portion. Knowing when to lead, knowing when to be a part of the team. I tell my students in the beginning, the only person you're competing with is you. You may not be able to communicate like another person in that class, but you can be you. And you can use the strategies that I'm teaching you to make yourself better. Find what

118you're comfortable with and use it. And of course, add imagination. It's one of my favorite things. In my class, we call it creativity, but I kind of like the Disney way of the imagination. So, we'll go with that for the presentation. Our itinerary includes day one leaving um after exams. What better way to celebrate the end of a semester than to go get on a plane. So parents would take the students down to the airport for us after exams. Myself and two other chaperrons would meet them there. After being on several DECA trips over the last few years, we have mastered the airport with students. We send one staff member through security. The other one waits with all the students and then another staff member will go halfway and then the last one to bring

119up the rest of the students at the end so that we safely travel through the airport entirely together. When we arrive in Orlando, we'll be transported by Amir's bus and we will go at Allstar Music Resorts. We'll have a strict 10 o'clock curfew. I'll talk about that in a few moments. Day two is Magic Kingdom. We have a bright and early 7 a.m. sharp start. That is when we arrive at our well, we leave to arrive at our teamwork class. Two meals provided that day. Student challenges all day throughout that park as well. And when we get back after the fireworks, of course, I know that would be important not to miss, is our 11:00 curfew. So, a little bit later because Magic Kingdom is open for like 17 hours. Not that we're going to

120be there the whole 17 hours, but if we wanted to, we could be. So, 11:00 curfew. Day three, Hollywood Studios. Board the bus, teamwork activities all day, two meals included. Again, come back a little bit earlier, 10:00 curfew in the hotel. Day four is Epcot, same as the other two days. And day five, we are looking at adding Epic Universe, which if you don't know, it is a new park at Universal that just opened in May. Students would be very excited about that opportunity since it would be brand new for most of them. So, we'd go there and we would do what we consider Mrs. Brown's Epic Communication Challenge. And that day, meals would be on their own because it's not a Disney park. But that's okay. We won't tell Disney. It's okay. Day six,

121we will have a reflection breakfast where they will also create a video blog talking about what did they learn on the trip, how does it connect to our class at home, and how will that help them prepare for their future. Then we'll head back to Disney Springs to have a little lunch and then come home. Details January 16th through the 21st 1st of 2026, two school days will be missed. That is all over that weekend. The cost will be between 2,00 and 2,200 because that depends right now on when we book and what that looks like with the hotel and the airfare probably being the most. So airfare, bus transportation, two meals per day, class and activities at three Disney parks, one day at Epic Universe, booking um with Disney because that ensures us to

122get the best cost because they are the ones from Imagination Campus that reached out to me. They will have us work with their travel company to make sure that we're getting the discount on the hotel, the discount on the tickets, and providing the best we can for our students. 15 students, the teamwork um classes is a small class. They encourage you to have anywhere from 15 to 20 because in a team, they want to teach them how that close-knit community works. So, that's what we're going to shoot for. Three chaprons, all of them being staff members. And a nice benefit of this for their future is students can list this class as training on a resume or college applications because it is a professional level class. It would also look good because I will be

123having them meet with some people from the intern and college program as well while we are there. Student safety most important thing to us 1:5 adult to student ratio night check. Students must make their curfew. That means when a chaperone goes to the door they are checked in. every single person comes and says good night. Make sure everybody's in the room. Make sure everything is all good. They are all set. Chaperon is all Oxford staff. We will be available 24/7. Chaperon rooms will be at both ends of the hallway of our students. If it is a square like some hotels, we will be on every side that our students are involved and we will either be on the ends and in the middle or right directly between all of the rooms so that everybody has

124one of us within a door reach of the rooms. Disney resorts and parks have their own police. They do have uniform police officers that are present all day and all night at the resorts. Resorts and parks have security screening that include bag checks and security technology that is almost identical to what we use here at Oxford. All Disney workers are trained in emergency response. That includes medical emergency and threats. And we are only attending one park per day. In my opinion, that just makes it a much safer environment. Plus, with doing the challenges every day, I think that makes it better. But not having the students get on multiple buses to go through security every single time. I feel better having them all in one place for the whole day. So, I did tell you

125that it was a surprise to me when it came through my email and I thought I was being pranked by Oxford, but I wasn't because Jordan Hung, a Oxford class of 2021 graduate, our Oxford Cup winner that year, whoop, is working currently at Disney. I am lucky enough and blessed that she was also dating my oldest son. She is down at Disney World currently working as a creative product design intern. She is the one who recommended Oxford for this program. So when I saw the email come through and then I thought about it, I emailed her and I said, "Is this person real?" And she sent me back all the credentials and she's like, "You have to check this out. This is an incredible opportunity." And if you can read her quote, during her internship,

126she has been able to work and collaborate with all lines of business within the company. From Imagineering to the frontline cast members, the heart of Disney is carried in every cast member and ensuring the story stays alive. She's excited for Oxford students to experience a once in a-lifetime opportunity to truly see how the magic comes alive. She's having a wonderful opportunity. She's learning so much. It's just incredible. So, for our students to also get to meet with her and see where she lives, what she does, and everything like that would be really incredible as well. Thank you for considering us. Any questions? >> Can I come as a chapero? >> Sure. So, I'm not going to lead into my vote on this by any means, but um I absolutely love this. >> Thank you. Thank

127you. >> Um and I was I wrote it down to bring up and you already did it. So, I love the fact that you're going to engage with the the Disney College Program. >> Yeah. >> Um I've had nieces and nephews go through that and it is hugely beneficial and eye opening. Um I would also encourage you to ask them for information on the Disney Institute. So as continued learning as they go through college and even into the professional careers, you can schedule and sign up for the Disney Institute and get certifications which is amazing. >> I did their PD this summer. >> Yeah. It was wonderful. >> Yeah. And uh it would be great to hear stories on how they like Epic Universe, >> right? >> Absolutely. Absolutely. >> I did point out to

128Brad Bigalow, so I'll point out to all of you, they do offer staff Disney Imagination campus experiences as well. Just saying. and hit nudge nudge. >> There you go. >> That's right. >> Any other questions, comments? >> That was a great presentation and I really appreciate it. Uh, shout out to Jordan for being way ahead of her time in fulfilling our mission of contributing to a connected community and bringing that to us. I'm very excited for the kids for that one. >> Thank you so much. >> Thank you. >> Oh, Shane, >> sorry, just real quick. I it >> it won't require a response. It's not a question. >> Um I just I think this is an extraordinary opportunity for these kids to get out this technology age. I have two kids uh 10 and

12912 and they live on devices. So sometimes human interaction and networking is a big problem I think these days. So what an outstanding opportunity for them to go down uh and have a whole lot of fun while doing it. So, um, thank you for doing this. >> Thank you very much. Thank you. Have a good night. Thank you. >> All right, back to the housekeeping items. Item E, we have our OVA course approval. Would anybody like to make that motion? >> Thank you. >> Move to approve adopting the OVA courses as presented. >> Support Mike Whitney. Thank you. Discussion. All those in favor? I. Any opposed? Motion carries. Item F. Again, we had this presentation last meeting. Someone like to make that motion. My point >> move to approve adopting the district catalog as presented.

130>> Support and thank you. Discussion. All those in favor? I. Any opposed? Motion carries. Item G. Anyone like that motion? >> Okay, >> thank you. >> Move to approve the appointment of Kimberly Young to the LCA board of directors. >> Support Mike Aldrid. Any discussion? All those in favor? >> I. Any opposed? Motion carries. Next one. Shane. Thank you. >> Sure. Um, move to approve the appointment of Deborah Blake to the LCA board of directors. >> Support Mike Whitney. Thank you. Discussion. All those in favor? I. Any opposed? Motion carries. Okay. Item H. Dr. Milligan, would you like to speak to this on the agenda? >> Thank you. All right. So per our policy, when we have an expulsion um and the student has served their time um 180 days prior to coming back, there

131are several procedures that they need to go through in order to be admitted back into the school. Um our policy addresses two different uh procedures. One is for a mandatory expulsion and that's um dictated by the state. Um typically has to do with any type of weapons um that a a student might be found with. Um the other is discretionary, right? So sometimes um it can be behavior between one student and another that's aggressive or violent. It could be a a number of things. And so, um, in 2024, we had an expulsion. Um, and that student is up for reinstatement. And so, um, it was perceived to be a mandatory, which is why we had invited several of our board members to be a part of the committee. That's a part of our policy. Um,

132unfortunately, we failed to do the board appointment piece. Um and so we were seeking legal opinion on that. Could we move forward with it if it wasn't appointed? Um in that course of action, uh Jennifer from Trun helped us better understand that it was not a mandatory, it was a discretionary and those parameters are very different. Um so you still have a committee, you still have a review of the information. Um however, the decision sits with the superintendent and not the board itself. However, we just hopefully we will never need this um because if something's a mandatory expulsion, it means that we had a a really serious situation in the school um in any school. Um but just in case, we wanted to go ahead and be preemptive and have board members appointed who would

133be willing to serve on that committee. and it is a board decision. A mandatory um expulsion reinstatement is a board decision. So, um we're here to ask for uh individuals who might be interested in participating in that committee if and again hopefully never um but just in case um that board members could serve. We need two by law. We need two >> just a point of clarification. So this would be a committee and they would come to the board with a recommendation. Is that how it work? Or would those two would have >> they would be committee members. So they would it's a it's a large comm community a large committee. So Dr. Willleman um we have teacher, we have administrator. Um we had a parent on it. Um so there's a multitude of people

134on it and then there would be board representation at that meeting. um you discuss all the factors, all the information, you make a recommendation, and then the board members would bring it to the board table for uh discussion. I don't know if that would require close session because closed sessions typically have to be requested by a parent. Um so we'd cross that bridge when we come to it. But but they would so they would the committee >> would make the recommendation to the board and then we would make the decision. >> That's correct. >> Okay. That's what I >> Yeah. >> Sarah Beth, you're interested. >> And additionally, we don't have to do this. This is a preemptive uh you know request of of Dr. Milligan that we do it just in case. We can

135also do it as it comes. We can appoint members if we get into this situation. Uh obviously there's going to be turnover in the next couple of years and hopefully hopefully not. Um but in any case, we do we don't have to do this if anyone is uncomfortable with it. I just wanted to >> So here's the challenge. There is one minor challenge in that there are very strict timelines. So once we receive and it's not just Oxford students, we might get a transfer student that was mandatorily um expelled from their school district and once that expulsion they might have moved into Oxford, we get the request and within 10 days we have to have everything turned around which may or may not align with a board meeting. >> So that's where it gets a

136little tricky. So I think better safe than sorry I guess. >> Okay. And so would this recommendation be I mean one of our regular com like >> but I mean if you want to be preemptive right this would be like the beginning when we do appointments committee appointments. >> So this committee only convenes if we have a >> but I'm saying we're preemptive now. The recommendation would be that we're preemptive every year. Correct. >> It could be. >> I mean, that's I imagine, right? >> Yeah, that would make good sense to >> if we're doing it now, it wouldn't make sense for >> every January >> next year not to continue that >> address the committee as other committees, >> right? >> Representation kind of like the safety committee. >> And I I know I

137know that it's just in and if we need it. >> Yeah. But it would it would make sense to me, I guess. >> I'd be uh willing to serve. >> Okay. So far, we have two. >> Yeah, I'd be willing to serve. >> Three. Was this written, excuse me, from Trun? Did they give you this language? Because I'm just confused on the policy. I'm I'm trying to read through quickly again. Um, >> the board >> 5206. >> Yeah. The board will appoint a reinstatement committee consisting of two board members, one administrator, one teacher, and one parent. We don't have to do we have to spell out the rest of the committee members in this. >> Okay. >> Just the board members. >> Okay. So, how are they chosen? >> How are the board members chosen?

138the administrator, the teacher, and the parent. >> It would depend on the case, right? So, you would want if it's internal, you would want people that know the student and can give insight into that. >> So, we don't have to take action to appoint them even. Okay. >> Okay. That clarified. Anyone else interested? So far we have >> I would say as a backup >> three. >> Okay. >> You bet that these three one or two needed. I'm happy to be called for that alternate. >> No, I was going to ask that. So you said it's potentially it could be like a 10day turnaround or something of that nature. So, and I know we're just talking about if this happens, but like so 10 days the committee has to convene or does within 10 days

139it have to come to the board? >> Let me do this. So, Dr. Willermanman, I know you've been chomping at the bit. >> Yeah. I mean, I'm just I'm just curious to try to because to Mike's point, do we need alternates? Do we need like >> what does that what does that look like? So in the event that we have a mandatory permanent expulsion from the time we receive the petition for reinstatement we have 10 days to convene the committee that if it's a mandatory it's board appointed and then from that point on day 10 we then and we notify them day eight whatever the day is that we notify that the committee has been convened then we have 10 school days to hold the reinstatement meeting. There's a lot of 10 days, then 10

140days, then at the next regularly scheduled board meeting. So that could be two weeks from now. Like if so, if if we held one tomorrow, the next regularly scheduled board meeting is two weeks from then, then the recommendation from the reinstatement committee would be brought to the board. And then there's certain questions and it's in um we're discussing 5206C.01 01 just so everyone that doesn't have it in front of them knows for some light reading later. There are some certain um there are certain things that need to be addressed as part of that. So there is a form they fill out for the reinstatement proposal but the there the factors that are listed in that policy are loosely based on the seven factors with some additional things layered in. Um what Dr. Milligan and I

141have looked at is addressing first the seven factors and then leaning into this. So um looking at the risk of harm to other students or district personnel that aligns already with the seven factors for consideration. Um the extent to which reinstatement could create a risk of district liability and individual liability for the board or district personnel. The student's age and maturity. The school record before the incident that caused the expulsion. the student's attitude c concerning the incident that caused the expulsion, the student's behavior since the expulsion, and the student's prospects for remediation, and if the parent w if the parent was the one who filed for reinstatement, what their opinions are and how they're willing to work with the situation. So, a lot of this already, and this comes directly from the state of Michigan

142as well, which is how it aligns with the seven factors. But with all of that, that would have to be clearly explained to anything that came to the board. And that would be part of what the committee would do, which would be myself, two board members, a school administrator, a teacher, and a parent of a current Oxford Community School student. >> Thank you. That was very helpful. >> What was the policy number again? >> 5206 C.01. >> Okay. >> Thank you. All right. Well, we have Dr. Willleman. Any other questions or clarification on the policy and the procedure itself? Okay. If anybody like to make a motion, you can go ahead or we can keep having discuss discussion. I' I'd move to appoint Shane Gibson and Anne Aterson to the reinstatement committee. Mike Aldrid support.

143Thank you. All right, discussion on that one. I personally think Shane with his background experience and Ann as well would be valuable members to that committee and bring back to the board comprehensive analysis of the issue at hand. Those were my thoughts and going into that. It is nothing against any other board members who expressed interest. Those were the two that I would like to see. Any other discussion on that? Okay, this is a roll call vote and Mike, you are acting secretary. >> Got it. Miss Kim Journey. >> Yes. >> Mike Whitney. >> Yes. >> Shane Gibson. >> Yes. >> Summers absent. >> Aes. >> Yes. Mike. Yes. [Applause] >> One more. >> I'm so sorry, President Mcdana. What say you? >> Yes. >> Thanks, Mike. All right. Item seven. Thank you both, by

144the way, for volunteering for that. Appreciate it. Item seven, Mr. Fitzgerald coming back for our boiler bid award. Good evening again. Um, this is the first reading for it's a Clear Lake boiler elementary replacement. Uh, Clear Lake building has two boilers that are approaching 20 years old. One is at the moment not functioning. The other is on its last leg. So, these are both the boilers out there are known as Rayack boilers and this is a replacement for a modern version of it. So, we are purchasing it from a vendor, requesting purchasing from the vendor Johnson Wooden LLC. We're in compliant with our board policy 3301 and state and state rigs. Um, they are the low bid uh low bid provider and happen they happen to have this pricing based on a cooperative contract as

145well. So, we're kind of double covered from the perspective of the state rags. So, we will be requesting at the September 9th board meeting to authorize that the board authorize the administration to purchase the boiler from Johnsonwood LLC for $30,000 $38,180 and for an additional 300 $3,900 for contingency for a total of $42,080 of authority. Any questions? >> Questions, Shane? Um, just real quick, the 42,000 uh going further down to the I think it was the quote for them is is how I guess my question is how do we plan on paying for it? >> Meaning meaning if are we going to be paying with um like a check? Are we going to be paying with credit card? Are we going to be paying like how would we >> amount a to them? Okay. I'm

146just making sure because I saw in a few of these that they had 3% 4% added for any credit card payment. I just wanted to make sure >> as a practice we don't if if the credit card requires an additional fee on top of it, we won't use that process. >> Perfect. Okay. >> Any other questions, comments? >> Uh just one more that I had with the the quote. It did say it was only good for 15 days. I'm assuming you've already spoken to them because the quote date was from June. They will still honor this price into September. >> Thank you. >> All right. Thank you very much. We will be voting on that one at the next meeting. So, if any additional questions arise, feel free to send those into the Q&A. All

147right. Unscheduled public comment. Justin, thank you. Marissa Prince. I went from like 50 minutes to none. Is that is the new policy in effect or no? >> Is our new >> It is. >> They want >> That's why you figure it how to shut this off. >> It's okay. >> I I'm not going to take I'm not going to take >> my phone. Okay, that's >> There you go. That'll work. >> Um just real It's quick. Anyway, so um just on set seg real quick. Um I was disappointed to see that we renewed with sets. Um especially at the I think it was like a 25% uh premium increase over last year. Um and I I do I want to thank the community members that have pushed us to switch insurance companies. Um, I'm going

148to read a excerpt from a article in the Detroit News where Madison Baldwin's mother, her lovely mother Nicole, was interviewed about um her offer u acceptance of the um death benefit offer for Madison. Oxford schools attorney Tim Mullins said the offer to the families before the sixth circ circuit decision was $1 million each. It was lowered to $500,000 after that. We always try to reach a reasonable resolution of a disputed claim. Mullen said we are pleased to have been able to do so at this point. Um, then Oxford cuts them a check for over $600,000 and renews the policy. So, I don't know about you guys, I've had the same insurer for my family, USAA, for over 20 years. And I keep them because I trust them and because they take care of us. Sets

149has not taken care of us, but Oxford schools keeps them. And I don't want my tax dollars going to set anymore after what they've done. And I don't think any of you guys should either. So the board has dropped the ball. We've had time. We have had time to resource this insurance company and we haven't done it. And I think the only reason we're doing it now is because you're being pushed to do it. So this cannot happen soon enough. And my expectation is that this happens quickly. We hire a new company. We fire set sag publicly. We speak out about all the things they did wrong. Mullins, we never see Mullins again set foot in any of our buildings. He he's not he does not work for the school district anymore. And um there's

150some accountability there. and we hire a new insurer um that aligns with the values of our community and aligns with the values of our school district. Um and so I'd like to see that happen quickly and I'm appreciative to the finance committee for finally um making this happen because this is a step towards healing and towards recovery that should have already happened. So, um it's happening now, I suppose. Um but not soon enough and the damage is done. And um I think it's really unfortunate that Madison's mom felt the need to explain herself in this article. And I think the quote from Tim Mullins in the article is really um insensitive and inappropriate. and I'm disappointed that the district didn't make their own comment um from our own our own people. So that's it. Thank

151you, Marissa. Item nine, we have our scheduled activities. We have Labor Day break, student count day coming up on October 1st, and our next board meeting on September 9th. Any administrative clarification, Dr. Milligan? No. Any final board comments? Seeing none, it is 8:50 and this meeting is adjourned.