001It is 6:30. I'd like to call to order the Charter Township of Oxford Board of Trustees regular meeting for Wednesday, August 13, 2025 at 6:30 p.m. Would you all please rise and pay respects to the flag to the flag of the United States of America and to the republic for which it stands. One nation under God indivisible with liberty and justice for all. >> Thank you. Uh noting of the rule. >> Noted. There is a quorum. >> Thank you. uh approval of the agenda. Um before we move on, I would like to uh move to approve the agenda with the following changes. Uh I'd like to add uh on the agenda tonight. Amend item 14G under new business to add the micro uh Metro Fibernet LLC rightway telecommunications permit. And to add a second item
002under the close session, personnel matter. >> I'll make a motion approve that as amended. >> I have a motion by Treasurer Ferrari, a second by Trustee Charles. Any questions? Yes, sir. >> There's a double motion on the motion. >> I just recognized one. >> Okay. >> All right. Just for the right. >> That fair, Susan. Thank you. Uh, roll call, please. Click right. Yes. Trusty Cen. >> Yes. >> Trusty Wagner. >> Yes. >> Trusty Charles. >> Yes. >> Trusty Shapiro. >> Yes. >> Mr. Ferrari. >> Yes. >> Supervisor Curtis. >> Yes. >> And I'd like to remind everybody to speak into the mics. I hear some of us, some of us don't. Um, I know our AV people appreciate that. Uh, I in favor of approval of the consent agenda. Make a motion with the
003consent agenda as presented. >> I'll second it. >> I have a motion by Treasurer Ferrari, a second by Trusty Shapiro. Uh, any questions? >> Hearing none. Roll call. Fell. >> Yes. >> Trusty Shapiro? >> Yes. >> Trusty Wagner? >> Yes. >> Trusty Charles? >> Yes. >> Trusty Coven? >> Yes. >> Clerk White, yes. Supervisor Curtis, >> yes. Uh, item six, public comment on items not on the agenda. Are there any members of the public that would like to speak on items that aren't on the agenda? Yes, sir. Uh, good evening, board. I'm CJ Karakio, a communications and grants manager. Uh, I just wanted to report that as of August 7th, 252 people are now to spring into action should they encounter someone who's experiencing a cardiac arrest or choking in their home or a public
004space. Last week, the Oxford Fire Department held the last of 24 free monthly CPR classes that began in September of 23. Of the 252 people who received free training, the youngest was 9 years old and the oldest was 85 years old. And of those 252 people, 95 were older adults, ranging from 56 to 85 years old. That's important for two reasons. Because people aged 60 and older are about 50% less likely to be trained in CPR than adults under the age of 49. And the risk for sudden cardiac arrest goes up as age increases. And of those 252 people, 172 were residents of Oxford Township or Village. The rest of the students were from 17 other communities in Oakland, Leier, Mcome, Jennese, Sinclair, and Livingston counties. The 24-month program was made possible by a $12,465
005grant from the Community Foundation for Southeast Michigan and a $1600 donation from the Calaldian Community Foundation. Captain Kevin Snell, the department's EMS coordinator, and I worked together to secure this grant, and I would say it definitely paid off because we have 252 people who now have the knowledge and skills to save a life, and you can't put a price on that. I want to thank the Community Foundation for Southeast Michigan and the Calaldian Community Foundation for their generosity. I want to thank Captain Snow along with the other CPR instructors, Lewis Marshall, Christina Sheffy, Joanne Edmunds, Sarah Schultz, and Kelly Kilgore for all their hard work and excellent teaching skills. And last, but certainly not least, I want to thank every single person who took the time to attend one of those free classes. You bettered
006yourself. You bettered your community. And you prepared yourself to become a beacon of hope to someone in need. Thank you. >> Thank you. >> Are there any other members? Come on up. >> Hey, my name's Aaron Cumins. We've emailed a little bit. So, I just wanted to come and talk about the uh the stairs at Brad Dwey. Um, so it's some of you might know about it. The MTS know about it. Jack knows all about it. Um, the residents there are getting pretty frustrated with what we feel like is kind of a constant bureaucratic loop where RCOC is saying the township is responsible, the township is saying RCOC is responsible. Um, it sounds like there was a meeting a couple of weeks ago. I think the fire chief was there. Um, and everybody seems like
007they're on board with knowing that something needs to be done, but nobody wants to take ownership of it. So, kind of where the neighborhood's at right now. Not an official representative, but I'm the only one that showed up tonight. So, we just kind of want to know if the township is ready to move the ball down the field a little bit, if we could open it up for bids, if we could even see if this is within the realm of possibility or if it's just completely on us. Um, RCOC has said that we could talk to them about opening up a permit, but because it's it just it with it being on the water, it's going to require all kinds of engineering studies and this and that, and we're just trying to figure out where
008the township is at to get a firm answer and figure out where we go from here. So, that's about it. >> Thank you, Aaron. >> All right. Thanks. Any other members of the public have anything they'd like to say? Seeing none, I'll move on to board of trustees comments. Um, I'm going to go first tonight because Erin's still in the room. I want to talk about this Brad Dwey thing. The township is working vehemently with the road commission, our attorneys, our engineers. We're working strongly on it. We understand the the necessity of working with the community to solve a problem that's there. It's all I can give you at this time. We're working on it. >> Okay. >> Uh other than that, I have nothing else. Uh we'll start with Trustee Coven. >> Nothing at
009this time. >> Right. Yes. Uh a few items for the public. Uh if you're not aware, there'll be a school election from Nashville schools on November 4th, and there's two proposals on the ballot for that. The first one is an operating mill replacement proposal. It basically affects the non-homestead uh taxable units, and they're looking to do a 10-year millage for 6845 mills, and that would be levied on the 2025 tax bill. The second one is a building and site syncing fund proposal. That one is a one nil levy across Oxford Township and the village for a period of 10 years from 2025 through 2034. So that's on coming up on the ballot. So if you're an absent voter, you can you're uh going to get mailed a ballot automatically if you're on the automatic ballot
010list. If you're an absent voter not on there and you want a ballot, you need to contact us. U we'll have all precincts available. And then the other one is Lake Oran Schools is having a bond election as well. Theirs is going to be a 272 million uh 20-year bond up to and the first year levy on that is 1.35 mills if that passes for Oxford uh township that only affects precinct 5, which is the southern part of the township. So we redistrict the the township so it just has the Lake Oran schools. Uh the next thing that I have is for the board members, I have a an education day on the 27th of August. Uh it's all day in Mount Pleasant and we have a a budget workshop meeting. So I may be
011late depending on when it when I can get here. It gets out at 4:30, so it's a 2-hour drive and we start at 6:30. So, so with that, um, just one other thing on the 28th, uh, we have a clerk's lunch and so the clerk's department will be shut down for approximately four hours while we attend that to get our, uh, education and updates for that. So, other than that, um, that's my comments right now. >> Thank you. Uh, Treasure Ferrari, >> based on clerk's comments, I'm wondering >> No, you don't need to. >> No. >> Okay. Trusty Wagner. >> Uh, no comments at this time. >> Trusty Shapiro. I would just say it's exciting to see that they're going to be uh swearing in new members of the fire department and and growing our
012city and making us stronger. So, I thank all of the first responders for their service. And Trusty Charles with two bullet points. One on no, which we had not too long ago. Uh, there's the board to know this. There's 21 comm community committee uh sorry communities that participate in no has uh we're one of the few that provide this at no cost to township residents. Uh the past one which we had at Kensington Church we had 827 cars come through. Over 25% were from Oxford by the way which is nice. Uh previously as you know we had one at Oxford Middle School. We had over a thousand cars come through that time. So uh pretty nice to see. The next one's going to be the Pontiac Service Center in September and I'll send a note
013out about that later on. Second bullet point, DDA. Uh I distributed some spreadsheets earlier so everyone knows. Township contributes $291,000 to the Oxford Downtown Development Authority, which represents 46.2% of the total DDA budget. Um here's a constant for the DDA. The trolley is not operating right now. I see Katherine smiling down there. This time it's for a different reason. There's been some insurance issues with notice, so that's why it's not operating currently. And that's it. Thank you. All right, we'll move on. Item number eight, uh, presentation CJ Kakio. Uh, we have a resolution for Oakland County Sheriff Office, Deputy Brad Oander here. You can come up, Bradley. You're on a uniform, by the way. >> Board members, uh, uh, how you doing? >> In honor of, uh, Deputy Ostrander's retirement, I prepared a resolution for
014you guys, uh, to vote on. Uh, whereas Deputy Brad Ostrander has served and protected the people of Oxford and Oakland County as a law enforcement professional for more than three decades. And Roy as Deputy Lrander began his journey as a reserve officer for the Waterford Police Department in 1988 and a part-time officer for the Lake Angeles Police Department in 1992. And whereas Deputy Ostrander worked for the former Oxford Police Department, a joint township village agency from 1993 to 2000 as a patrol officer, detective, and sergeant. And whereas Deputy Ostrander joined the Oakland County Sheriff's Office in 2000 and served with the agency until his retirement in August 2025. And whereas deputy olander was assigned to the uh Oakland County Sheriff Oxford Township substation from 2000 to 2002 and again from 2005 until his retirement. And
015whereas Deputy Oander is the longest serving substation deputy for Oxford Township. And whereas Deputy Oander was honored by the American Legion Walter Frasier Post 108 as the most outstanding police officer of the year in 2014. And whereas deputy illustrator is well known and respected by colleagues and citizens for his excellent leadership skills, cooperative spirit, consumate professionalism, solid work ethic, impeccable integrity, selflessness, calm and respectful manner, friend, and unwavering dedication to keeping the peace, protecting the innocent, and apprehending lawb breakakers. And whereas Deputy Ostrander volunteered to work at countless community events over the years, including tough mutter, lacrosse tournaments, Seymour celebration, parades, and others. And whereas Deputy Ostrander has received numerous citations from the Oakland County Sheriff's Office, including the disaster bar, Sheriff's special accommodation citation, equivalency bar citation, professional excellence unit citation, and the sheriff's
016distinguished unit citation. Now therefore, be it resolved, the Charter Township Board of Charter Township of Oxford Board of Trustees wishes to express his heartfelt gratitude and deepest appreciation to Deputy Arrander for everything he's done to keep us all safe and make our community a pleasant place to live, work, and play. We hope you enjoy your well-deserved retirement. You will be missed. We salute you, sir. >> Thank you. [Applause] You want to say something? >> Uh, sure. Ladies and gentlemen of the board, thank you for all you do. I see some familiar faces that have been around a long time. Jack Curtis, amazing supervisor, involved, comes down, sees us, great friend. Appreciate all you do. Uh, next would be my wife Kathy and can't do that without her all through the years. Uh, next week's our
017anniversary, 33 years. So, and I appreciate her and my kids aren't local, so they would like to be here, but I couldn't do it without support of the kids and growing up and working 20 years of midnights and waiting for me to get home for opening up their gifts for Christmas and not complaining one bit. So, and it's nice to see everybody uh from the fire department and uh it's everybody works together here so well. Um, I don't know if other communities are like that, but it's very important. Scenes we go to are hectic and it's great to have people that all work together. And our command staff, Lieutenant Patterson, has been my boss for a long time and we've seen a lot and I was super happy. Sergeant Messa comes in that we've worked
018with and uh we've had a lot of fun, too. But that really helps when you have your township supervisor and board that are supportive and everybody gets along and there's no drama in this substation whatsoever. And that's what keeps me here. I started out in 1993 by um Jack Leroy gave me my start and I knew I wanted to work in this community and when we got absorbed in 2000, I did some time in Addison for bump rights and when I could get back here, I got back here and stayed here. Um, I could have a choice to go to all from South Lion all the way around to Rochester Hills, but I chose to stay here because I just enjoyed watching the community grow and the people grow and it's pretty strange. This is
019it. But I appreciate all of you, everybody from the community. I appreciate we care about you and uh yeah, thank you so much. >> Thank you, Brad. Thank you. We're going to take five minute. Oh, we got a >> I'll make that motion on the resolution that CJ R second. >> I have a motion by Treasure Ferrari and a second by Trustee Shapiro. Any questions? Roll call. Trusty Charles. >> Yes. >> Trusty Wagner? >> Yes. >> Trusty Shapiro? >> Yes. >> Treasure Ferrari? >> Yes. >> Clerk Wright? Yes. Trusty Culvin? >> Yes. >> Supervisor Curtis? >> Yes. Okay, we're going to take a fivem minute recess so we can get some pictures with the gentleman from the sheriff's department, get him back to work, >> and then we'll come back in and move into um
020some other business. So, five minutes, some pictures. >> Okay, call the meeting back to order. Um, we'll move on. Uh, number nine, first readings. Uh, item A, zoning ordinance 67A.043, text amendments to update article 11, private roads. Um, board members, we have the pleasure of having M squared. No, M. Yeah. >> Megan Massen Minox. So, three M's or MQ >> 3 MQ >> um from Carlo Wartman Associates where um your planning consultants. Um over the past year, township staff's been challenged in various road issues in the community relating to access um issuance of pyramids and lot splits. These are really uncommon circumstances, but they do happen and when they do, they could prohibit the reasonable use of property um in the township and allow for prolonged life of non-conforming of non-conforming roads. So township's legal
021council had asked the OC to look at this, the ordinance review committee. They went through their process and brought it to planning commission and that's the reason for the number for the um amendments before you tonight. Um, and essentially what that does is it says if there's a gap kind of in the non-conforming road or somebody want is on a non-conforming road and they want to build something that there can be a connection that is less than the minimum width of the road that's prescribed as long as it matches what's on either side. Um and then the rest of them are really technical things where it's rather it's a registered um civil engineer instead of a licensed civil engineer or vice versa and be happy to answer any questions that I could on the zoning
022and planning side and of course you have your council here too who could answer any legal questions. >> Thank you board members. Are there any questions? I I move to approve the first reading of the amendments to article 11 the township zoning ordinance and hereby set the second reading October 6, 2025. >> I'll second. >> I have a motion by Treasurer Ferrari. I have a second by Trustee Kovven. Are there any questions? Hearing none. Roll call. >> Treasure Ferrari? >> Yes. >> Trusty Wagner? >> Yes. >> Trusty Coven? >> Yes. >> Trusty Charles? >> Yes. >> Trusty Shapiro? Yes. Write. Yes. Supervisor Curtis. >> Yes. Item 9B, zoning ordinance 67A.044, text amendments to article 3, district regulations for lots zoned I1, light industrial and I2, general industrial. >> Cubed. >> Thank you, Mr. Supervisor. Um
023what's before you tonight is to adjust um the setbacks in your industrial district, specifically I1 and I2. Um the reason this was taken up is after review of the industrial lots in the township, it it was observed that many of the properties are on small lots or oddly shaped lots. And what that does is it can present challenges to development and redevelopment of sites. and had had conversations at the planning consultants and and township staff had had conversations with potential applicants at the counter about that. Um and this was one of the reasons that um it was brought to the ordinance review committee. Um they looked at it and did an analysis went to the planning commission and it was re recommended to you. Couple of things that I want to note as you're looking
024at this is number one, landscaping requirements are not proposed to change. So even though the setbacks might be a little bit smaller, they still have to do the required landscaping. They still have the same parking requirements. They still have the same driveway requirements. However, if an industrial lot would abut uh in the rear would abut a residentially zoned property um then the current setbacks of 50 and 75 ft for I1 and I2 respectively would kick in. So in that case there wouldn't be any you you're we're not letting the buildings get any closer to a residentially zoned property. Um, also the sideyard setbacks are not due to change. There's some of those. The only thing that where it might possibly affect a residential property is that there that the setbacks are proposed to be increased
025by 10 ft. So the building could get 10 feet closer to the road. Um, again, from a residential property that's across the road, you would have the road, the landscaping, and usually the parking and driveway. So we'd be happy to answer any questions on that. Um, if you had any >> board members, any questions? >> I'll make a motion to set the second reading. >> First one, right? >> The wrong one. >> Set a second reading. >> Oh. Oh. To set the second reading for the proposed text amendments already ordinance 678.044 for the charter toner vox for board trustees meeting September 10th, 2025. >> And I'll second that. I have a motion by Treasure Ferrari. I have a second by Trustee Wagner. Are there any questions? Hearing none. Roll call. Clerk, right? Yes. Trusty Coven?
026>> Yes. >> Trusty Charles? >> Yes. >> Trusty Shapiro? >> Yes. >> Trusty Wagner? >> Yes. >> Treasure Ferrari? >> Yes. >> Supervisor Curtis? >> Yes. >> Board members, item 10A, zoning ordinance 67A.039, revisions to section 16.8 performance guarantees. Hello, Attorney. >> Hello, Mr. Supervisor. Um, I I believe in that motion you only set second reading. I don't think first reading was approved. So, the board may also want to just either clarify that motion or pass a motion to approve first reading. I'm looking at Susan because she catches everything. So, she's nodding her head so I know I'm on the right track. So, our first motion for uh I1 lots needs to be redone. >> You can redo it or you can simply pass a motion to set to approve the first reading. You've already
027passed the motion to approve the second reading or I'm sorry to set the second reading. >> I'll make a motion to approve the first reading for the proposed text amendments zoning ordinance 678.044 for the charter township board trustees meeting. I'll second it. >> I have a motion by Treasurer Ferrari, a second by Trustee Coven. Any questions? >> Click right. >> There's no date set on that. >> Oh, for the force motion. Okay. >> Question answered. Anybody else? Roll call, please. Uh, Trusty Charles, >> yes. >> Trusty Wagner, >> yes. Trusty Shapiro, >> yes. Treasure Ferrari, >> yes. >> Write, yes. Trusty Clovin. >> Yes. >> And Supervisor Curtis. >> Yes. Now we can do 10A performance guarantees. >> Yes. >> Thank you. Uh zoning ordinance 67A.039 revisions to section 16.8 performance guarantees. >> Do you
028want to speak? >> Sure. >> Good evening board. This one has been a while in progress. Um, this came to me to look at administratively to compare our performance guarantee ordinance to other municipalities and see if we were perhaps being a little overzealous in our regulation. We had received some complaints from developers that perhaps our ordinance was more stringent than other municipalities. Went through it, did an analysis, and did find that there could be a relaxation in some areas. So, I made a general recommendation to the planning commission. The first big issue was um currently the township requires um developers to post a 100% of the cost of the improvements to the development. That's been reduced to 50% which is more in line with what other municipalities had for their standards. Um and then the
029second one was the second big issue was whether the township wanted to allow um performance bonds um as well as letters of credit and cash for their performance guarantees. The township previously has not allowed performance bonds um and so that went to planning commission for recommendation. Planning commission accepted those recommendations came to this board for first reading. That was approved. Now it's before you for second reading. Any questions? >> Hearing none. >> I move to approve the second reading of the amendments to section 16.8 performance guarantees the township zoning ordinance and authorize the township clerk to notice same in accordance with state law. >> I'll second it. I have a motion by treasure ferrari, a second by trustee Wagner. Again, any questions? Hearing none. Roll call. Trusty cloven. >> Yes. >> Clerk right. Yes. Treasure
030Ferrari. >> Yes. >> Trusty Shapiro. >> Yes. Trusty Wagner. >> Yes. >> Trusty Charles. >> Yes. >> And Supervisor Curtis. >> Yes. >> Item 11, Fire Department. Uh, Chief, you have some business this evening? >> Yes, we do. Um, first of all, we have two members this swear in which last month I we had hoped to get him on the agenda last month, but because of waiting on results of backgrounds and things of that, we were delayed. Um, and that was supposed to be the last open spot. Um, but sadly we lost another member. Um, he left the fire the fire service alto together because he passed the bar exam and he's now going to be practicing law. That's Dan Deiri has left the department. So I see the attorneys shaking their heads. So that's
031tells me maybe whatever, right? His own choice, right? Um, but the two candidates that I have tonight uh uh to be sworn in uh again are both candidates that we brought up through our internal system. That again was a benefit of the memo of understanding that we signed with the union to work together to bring in and cultivate from within our own candidates of our part-time paid on call members. And so again, another positive result of that. So, at this time, I'd like to ask uh Andrew Horton and Lucas Fector to join me at the podium. >> We're going to do them one at a time. >> We're gonna do them one at a time. Yeah. >> This is This is Andrew. Lucas over here. Come on over here, Lucas. Uh Andrew uh grew up
032in uh Lake Oran, graduated from Lake Oran High School. We try not to hold that against him. Uh but he's here now with us and doing a great job. Lucas uh also an Orian kid, but he is the son of Captain Kirk Fector of our department. So, it's a nice legacy to see coming up. So, at this time, I'd like to ask Andrew, raise your right hand and repeat after me. I state your name. >> I, Andrew, >> being first duly sworn >> depose and say that I will support >> the Constitution of the United States. the Constitution of the United States. >> the Constitution of the State of Michigan. >> Constitution of the State of Michigan >> and the Charter and Ordinances of the Charter Township of Oxford. >> The charter and ordinances of
033the Charter Township of Oxford. >> I will recognize the badge of my office >> as a symbol of public faith and trust. I will honor and respect the mission >> I will honor and respect the mission >> values >> goals >> and policies of the Oxford Fire Department >> and policies of the Oxford Fire Department. I will endeavor to secure and maintain >> I will endeavor to secure and maintain >> an honest and efficient administration >> of the affairs of the chartered township of Oxford of the affairs of the chartered township of Oxford >> of the affair affairs of the Chartered Township of Oxford. free from partisan control. >> free from partisan control. >> And I will fulfill the responsibilities >> of Oxford Fire Department firefighter paramedic. >> of Oxford Fire Department firefighter paramedic. >>
034To the best of my ability. >> Congratulations. >> Welcome. >> And now Lucas, raise your right hand. Repeat after me. I state your name. >> I Lucas Vector >> being first duly sworn >> be first duly sworn >> depose and say that I will support >> oppose and say I support >> the Constitution of the United States >> the Constitution of the State of Michigan. >> Constitution of the state of Michigan >> and the charter and ordinances of the Charter Township of Oxford. >> the charter ordinances of the Charter Township of Oxford. I will recognize the badge of my office. >> I recognize the badge of my office >> as a symbol of public faith and trust. >> I will honor and respect the mission >> values >> goals >> and policies of the Oxford
035Fire Department. >> The policies of the Oxford Fire Department. I will endeavor to secure >> I will endeavor to secure >> and maintain >> an honest and efficient administration >> of the affairs of the charter township of Oxford >> the affairs of the charter township of Oxford >> free from partisan control >> and I will fulfill the responsibilities of Oxford Fire Department firefighter paramedic >> and I will fulfill the responsibilities of the Oxford Fire Department firefighter >> to the best of my ability ability. >> Congratulations. Welcome. >> Oh, you want to get a picture with the I'd like to get a picture with the supervisor and and Yeah. Are you Yeah. Did you want to just do the fiveminute thing real this way? Then we can get out of everybody's way. >> Yes, we could
036take a five minute break and take some pictures. >> Thank you. Thank you, >> board. I would have had to have Q cards. >> Yeah, I try my best here. >> I know. >> I screwed up my wedding. >> We We rewrote it. You guys look at us. Kind of come in together closer. There you go. Big smiles. Okay. >> And now we'll swap out. Now you do the same thing he did. >> Miles turn. One more. >> All right. I want to get you all together. You want to jump in there now? >> Get on me either side. >> There you go. >> Big smiles. >> Okay. >> All right. We're all done in here. Okay, there we go. >> Yeah. Big smiles, guys. Get in a little closer. There you go. Big smiles,
037everybody. best position right next to you. >> Okay. >> All right. Ready? Ready? Big smiles >> right here. A few Welcome gentlemen. >> They're not certified. So you were a wealth manager. >> Oh wow. >> I've had my series. >> Yeah. I mean I Oh, bro. We had a full agenda. >> Sorry. >> No, he's next coming up after the unfinished business. >> I'll call this meeting back into session. Uh, we've completed number 11 with the fire department. Number 12, the sharp engineering report. Board members. Board members is in your packet. If there are any questions, I'll try and address them at this time. Uh, Jim is attending an 80th birthday party for his father. He's going to probably be here a little later tonight. Uh, any questions? Hearing none. Uh item 13, unfinished business.
038Uh 13A, job descriptions. Trustee Coven. >> Hey, board. The personnel committee um was tasked with looking at the job descriptions. They had not been updated for township employees in quite some time. So we reviewed them. We actually had all the people that were actually doing the jobs review them themselves so they could add in anything they were actually doing. um at MTA at the MTA conference this year, it was recommended that we have two separate job descriptions for deputies of full-time elected officials. The reason for this is the deputy serves at the will of the full-time elected officials. So, should say treasure Ferrari win the lottery and he's off, he resigns and he's off in the beach, as soon as we accept his recogni uh his resignation, the deputy clerk has to go. Um so
039in order to maintain township um offices and ensure that our residents are served I mean that would be twothirds of the treasury's office gone. So uh we have separated out the deputy from the other roles that the deputy performs and created an executive assistant and a deputy role. The deputy role is now only the statutory definition and the executive assistant role is defined as all the other things that assistant does for the treasur's office. Same with the clerk. Um the deputy supervisor already has these titles separated. So that's what we did. Questions? >> Any questions? Yes, trustee Charles. So just to clarify, of course, you're wrapping them into one definition. I mean there's two separate ones, but it's what would someone use as a definition for the job responsibilities? Both one. >> We have two
040separate positions, right? So, one person will fulfill two separate positions. The deputies role is just taken from the Michigan codified laws. It's it's as it's defined there. Um, and that is the only description for that role now. And the other description has everything that the person actually does dayto-day because the deputy really um is only has to be I think 18 years old and willing to step in. I mean, that's really the only definition. >> Okay. Any other questions? Look for a motion. >> Save my voice. >> Okay. I move that following the following updated job descriptions be approved effective August 14th, 2025. Administrative and executive assistant OCSO substation. Administrative assistant to the building department. Administrative assistant to the township clerk. Administrative assistant to the township treasurer. Building official, communications and grants manager, deputy clerk,
041executive assistant to the township clerk, deputy supervisor, executive assistant to the township supervisor, deputy treasurer, executive assistant to the township treasurer, ordinance enforcement officer, planning and zoning executive assistant. I further move that the positions of deputy clerk and executive assistant to the clerk be split into two separate job descriptions and responsibilities and that deputy clerk Susan McCulla and be given the additional job title of executive assistant to the township clerk. I further move that the position of deputy treasurer and executive assistant to the deputy treasurer be split into two separate job descriptions and responsibilities and the deputy treasurer Tracy Deo be given the additional job title of executive assistant to the township treasurer. >> Second. >> I have a motion by trustee. I have a second by treasurer Ferrari. Are there any questions? >> Seeing
042none, roll call, please. >> Trusty Charles, >> yes. >> Trusty Shapiro, >> yes. Treasure Ferrari. >> Yes. >> Clerk Wright, yes. Trusty Cvin, >> yes. >> Trusty Wagner, >> yes. >> Supervisor Curtis, >> yes. >> Okay. Item 13B, 2025, Oxford Charter Township Master Plan. Uh, it's assigned to David Wagner, Trusty Wagner. Uh but planner war uh Maness is here and we can address any questions through me to either one of the folks. >> Go ahead. >> Um I want to first start out by saying thank you. Um this has been a two-year process. I know that many of us started off on it um in over at the parks and wreck um at a planto plan meeting where we were talking about what this plan should look like and here we are at the end.
043So I want to thank everybody who contributed um especially those on the planning commission and those who were on the steering committee. Um that really built upon what's before you today really built upon a foundation of your previous plans. Um, a lot of what the changes that were made were merely putting things in different order. Um, updating the document to look like, um, a document from the 2020s and that's going to look great when it's posted on your website. Um, but also looking to the future and what um, areas especially that are coming off of um, anticipating the next 10 years to no longer be gravel actively mined, what those would look like. um and your planning commission worked really hard on those plans and um I think that this puts you in a great
044place looking forward. Um we had the planning commission recommended this to the township board um last month with two small changes um which have been made um making sure M24 is properly named um and then also that a piece of property that's a cemetery was changed to public institutional in the future land use map. Also, I'm aware that we need one more change is to make sure that trustee Shapiro is um listed in the board of trustees. Um and so we apologize for that not making into this draft. I'd be happy to answer any questions about the process or any questions you have about the plan itself. >> Are there any questions on the Oxford Township master plan? Hearing none. Okay. Uh, I'll make a motion in consideration of the recommendation from the planning commission
045and information provided by staff and CWA. The board of trustees moves to adopt the Oxford Township Master Plan 2025 in accordance with PA 33 2008 as amended subject to the following modifications and that's the addition of trust. >> I'll second that. Go ahead. I have a motion by Trustee Wagner and I have a second by Treasurer Ferrari. Any questions, clerk? Right. In the in the packet there's a resolution. There's no mention in the motion to the resolution. I just want to confirm that this motion will approve that resolution put in our books. >> Yes, it will. >> Roll call. Brook. Yes. Trusty Coven. >> Yes. >> Trusty Charles. >> Yes. Trusty Shapiro, >> yes. >> Trusty Wagner, >> yes. >> Treasure Ferrari, >> yes. >> Supervisor Curtis, >> yes. >> All right, Bill, you're here.
046>> Uh 14A, cemetery wall restoration bid recommendation. board members. Uh, a couple years ago, uh, the cemetery committee went out and found a lot of cemetery walls that were def falling apart, caving in, and we were afraid it was going to compromise some of the graves. Uh, tonight with us is Bill Couch from Strictly Stone, >> who has prepared the first 12 walls. Was it 12 or 13? Yeah, the the first 12 were completed. A bid was second sent out for the second set of 12 walls. Um, Bill's company, Strictly Stone, was the low bidder in the process of bidding, which went out through Mitten. Um and uh the bid of $104,700 uh tonight to repair 12 walls as stated in your packet to each one of those walls. >> I didn't like that low
047bidder. >> He's down here laughing at me. >> I'm laughing with you. >> Yes. >> It's okay. I'm happy. I did it honestly. >> I move to approve the >> right bidder. >> There you go. approved the bid from Strictly Stone and Suns amount of 104,700 entered into a cemetery retaining wall replacement agreement for their repair and restoration of 12 walls located in the Oxford Cemetery Eastern Division and Western Division contingent on receipt of an insurance certific certificate naming the charter township of Oxford as an additional insurer. Further, supervisor Jack Curtis is authorized to sign the agreement on behalf of the charter township of Oxford. is 104,700 amount to be expensive cemetery maintenance fund account 209276935.0000 restoration. I'll second the motion. I have a motion by treasurer Ferrari and a second by clerk Wright. Are
048there any questions? >> Yes, sir. >> Uh just questions for Mr. Couch. Um you indicated it would take you six to eight weeks to complete these walls. More like six. I'm thinking >> six weeks. >> Yeah. >> Would you have any other work that will prohibit you from >> No, I'll put this first >> first. Okay. And then the last thing is to to sign the agreement. Are you going to come to Jack's office tomorrow to sign this? >> Yeah, that's fine. And then the mausoleum too, right? >> That's next. >> Next up. >> Okay. All right. >> Okay. Those are my questions. Thank you. >> Yep. >> Roll call. >> Uh let's go with Treasure Flory. >> Yes. >> Trust Shapiro. Yes. >> Trusty Wagner. >> Yes. >> Trusty Charles. >> Yes. >> Trusty
049Coven. >> Yes. >> Work. >> Wright. Yes. Supervisor Curtis. >> Yes. >> Okay. Board members. Um item 14B and 14 C are kind of the same, but we're going to go through B first. Um the cemetery committee, notice the roof on the mausoleum needs minimal report. needs a little love after 14 years. So, uh, we went out to Royal Roofing and asked him, you know, give us an opinion of what this would cost to do. Uh, we we can bid it out and have everybody look at the cost. He looked at it and said, "No, you only need this much, so we can do it. However, we're not going to do that until you fix the gutters." I said, "What's wrong with the gutters?" Um, if you could pull it up. How many years ago
050was it? 14 15 >> 2014. The gutters were stolen off the mausoleum. >> I just can't believe it. >> Yeah. The uh the gutters were copper and they were all stolen and no gutters have been put back up. So I asked Royal Roofing. I said, "Well, who does gutters?" He said, "Well, we do downspouts. However, before you do a downspout and before we do the roof, you have a bigger problem. I said, "What's the bigger problem?" The limestone on the top of the mausoleum all the way around >> is come separated from the limestone base and sons. The gutters, the absence of the gutters, if you look at the picture on the right hand side, you'll see a ba black stripe running down. Yeah, >> that's where the water's been going down, getting behind the
051tuck pointing of the mortar and busting it out. >> So before you put the gutters up, you got to fix the top plate and the gutters. >> So with the bid for the restoration of the walls, I asked Mr. Couch if he could tuck point and secure the limestone on the mausoleum. uh Strictly Stone submitted a bid uh to do that. So, we're going to address that next, but we have a $9,700 repair to the roof. And before that can be done, the limestone has to be fixed. Uh then before the limestone can be tuck point or uh the gutters can be stalled, we have to tuck point all of that separation of the limestone on the walls. So, what I'm asking tonight is approval to do the downspouts and the roof repairs. Uh, if
052done separately, they would have done >> my price includes pretty much doing the whole shell of the building. I'm going to take all the joints out and >> we're going to do that next, Bill. Yeah. Um, this right now is to approve the $9,700 for the repair of the roof and the $7,800 for the gutters to be installed. But before those gutters can be installed, 14C is why Bill is here tonight. We asked him, these repairs need to be done now. Um, the stone has to be fixed before the roof gets fixed. The roof has to get fixed. So, in order to put this out to bid, we're out at 45 days. Since Bill was the lowest bidder of the cemetery restoration walls, we asked Strictly Stone if they could do tuck pointing and securing
053the the limestone on top. So, board members 14B uh is the roof and downspout repairs. >> There's no motion for that. Am I correct? Uh both projects are in compliance with the pro procurement policy to allow for administrative approval. However, 14C we did not send out the bid because of the emergency need of this repairs and since Bill was the lowest bidder, we asked him to give us a quote for securing the limestone on the roof and doing all the tuck point on all four corners of the building. That's 14C, which needs approval of this board to deviate from the um quoting procurement policy to get this done. Now, I want to also tell you that before any of this work could be done, we had to have two large baldface hornet nests removed and
054about six hornet nests in the cracks of this mausoleum walls removed. Totally unsafe to fix that. So, this progression has to be done weather permitting. Mr. Couch's company said he can get this done. When would you start on this? >> Probably Monday. >> Monday. >> You said you wanted it quick. >> Okay. >> Yeah. >> I move to wave the requirements of procurement policy. Approve the August 4th, 2025 email at a price of $17,000 strictly stone and suns to regrout all exterior joints of the mausoleum to grab the loose blocks along the top of the mausoleum. $17,000 amount to be expensive cemetery maintenance fund account 209276935.0000 restoration. >> I'll second that. >> I have a motion by Treasurer Ferrari. I have a second by Trustee Charles. Are there any questions? Seeing none, roll call, please.
055Treasure Ferrari, >> yes. >> Clerk Wright, yes. Trusty Coven, >> yes. >> Trusty Charles, >> yes. >> Trusty Shapiro, >> yes. >> Trusty Wagner, >> yes. Supervisor Curtis. >> Yes. Thank you for coming tonight, Bill. >> To stop in tomorrow. >> Yes. >> Any certain time >> after lunch? >> 8:01. >> Uh 8:01 is good. >> 9:00 is okay. >> Nice meeting you. Thank you. >> Thank you for coming tonight. >> Appreciate it. >> Board members. Thank you very much. This is um this project is scaring me because we've been over there so much that the hornets were I mean violent. >> Oh, I didn't make any friends with them. I made buddies. I called Will Thompson. Um item 14D, fencing of Oxford Cemeteries. uh board members, the cemetery committee visited all three cemeteries and
056examined the condition of the existing fencing and determine if the fencing needs to be installed or repaired. The cemetery committee is recommending fencing the entire boundary of the Oxford Cemetery, second edition, third edition and the additional approximate vacant 1 acre of cemetery property along with a small portion of the north property line of the Oxford Cemetery Eastern Division. There's also small repair to the fencing in the North Oxford Cemetery. It's an estimated that 2300 ft of in of fencing proposed for installation and repair. Due to the estimated cost, we will need to bid. I move the authorized request for proposal for cemetery fencing installation fencing repairs packet post on the Michigan Intergovernmental Trade Network. All proposals received will be provided to the Oxford Township Cemetery Committee for a recommendation and for possible approval at a
057future for touch board trustes. >> A second. >> I have a motion by Treasurer Ferrari and a second by Trustee Coven. I do want to make one point. We are not fencing this to clearcut for any roadways. We are not cutting down mature trees to put the fence on directly. We'll work around neighbors who have trees that block views. will not intrude into neighbors yards and destroy their privacy. We are fencing the subdiv or f fencing these cemeteries strictly as uh a precautionary identifying where these are and keeping people from dumping in them, keeping people from trespassing on them after hours of the cemetery. Are there any questions? Sorry. So, when we do some removal of vegetation, whatnot, what's the rule? Again, I think we're talking about if a tree is right in the middle
058of a property line, what's the general we we don't want to cut any good trees down. That's not our intent. We will we will fence up to it and fence behind it. 20 years from now, if the tree is dead, they'll take the fence or the tree down and put a section of fence in. We have a resident who planted 12 arborite trees. If we put that fence up to those arbor vites, they're just going to grow through it. So, we're going to come back off of it a little bit. Um, we are not looking to strip vegetation to build a roadway or any of that. Yes, Trusty Wagner. >> So, are there any other areas where homeowners have extended their landscaping for the cemetery property trees? Are there any other >> No, we just
059did not want to ruin the view of everybody else from putting a fence up around the cemetery. or foot. Okay. Um, I look for a motion. >> Oh, okay. Call a roll. >> Trusty Charles. >> Yes. >> Trusty Wagner, >> yes. >> Trusty Shapiro, >> yes. >> Ferrari, >> yes. >> Wright, yes. Trusty Coven, >> yes. >> Supervisor Curtis, >> yes. >> Sorry about that. 14D is handled. Uh 14E mobile devices policy. Trusty Coven. The uh personnel committee was asked to review the cell phone policy. Um and so we did we came up with a mobile device and cell phone policy. Um in order to ensure township data is protected. Um it is was recommended by MTA but also and also by outside council that Anybody that accesses township information, township systems on a mobile
060device, have that device be a township device and they should not be using their personal devices. So based on that, we wrote a policy that would prohibit employees from accessing township information on their personal devices and authorize the township to purchase mobile devices for any employee that needs to access. So based on that, I move to approve the mobile device cell phone policy and authorize Supervisor Curtis to secure mobile devices for any township employee that needs to access township systems and direct the township mobile device be used to access any township systems and conduct all township business. >> I'll second it. Okay, I have a motion by trustee Kovven, a second by Trustee Shapiro. Are there any questions? Trusty Charles said any township employee. Can you put some specificity to that? >> Any township employee
061that is needs to access township systems >> such as >> device? Well, it could be the deputy supervisor. I believe she she uses things like the SNA and other other township systems on a mobile device. Would you not to be too picky about it because I mean I like the policy but is there some like list of folks that might be this might be applicable to >> any any I would say any full-time township employee that needs to access it and we should I mean it should be a need to access the township system. It shouldn't just be somebody >> and who would identify that need? I would identify the need for our department. Number one, the communications and branch manager has his own phone. However, the deputy supervisor when I'm driving around here talking
062to somebody and Danielle texts me, she's using her phone. >> I get that. >> I would say that Danielle needs one. So potentially we would say each department would then identify these people as opposed to anyone. >> Yes. >> That's why I say maybe some specificity. So I mean I agree with the policy. I just think it could be a little bit a little bit >> tighter as far as how it's uh >> anybody that accesses the cell or the databases in this township um after hours. I I my phone goes off seven days a week, day or night, and it it I have to go into look at uh something uh my emails and find out somebody's address and make a call to WRC or to the fire chief and talk about something. You
063know, that would be a person that should have one. But again, my thought would be is can we say each department chairperson would then select it as part of this this thing here because it's a little bit too too nebulous. >> Yeah. >> The determination of the uh uh >> just you know generally speaking as you have a manager who manages people who needs >> right. Exactly. >> That's just how you manage office. So, can we add that? >> Well, that that's Why would you need that? >> Just how you manage. >> She just said some >> if I Yeah. You know, if Joe doesn't approve, say Sarah to have a cell phone, she would just I want one. >> So, you're saying each department chairperson. >> Yeah. >> But that's not in this this
064this resolution then. >> But isn't that like understood though again? I mean, that's how you manage >> not according to the motion. And what Rod is saying is the motion says I I go in there and get it. I want a cell phone. That motion allows that person to get one. >> no, it's too Curtis. >> But it doesn't say that. It just says >> me. That's the stop gap. >> It says authorize Supervisor Curtis to your mobile device. >> Okay. >> He has the final. He >> is the only say. >> Oh, that power just >> the cell phone king. Does that clarify it? >> Well, it just says that you are the person and not the department chairpersons. >> Yes. >> Okay. >> Roll call. All right. Let's go with uh Trustee Wagner.
065>> Yes. >> Trusty Shapiro. >> Yes. >> Trusty Charles. >> No. >> Let's go with Treasure Ferrari. >> No. >> Go with Trusty Coven. Yes, >> both clerk. Right. I will say yes. >> Don't be so enthusiastic. Supervisor Curtis. >> No. >> You do that. >> It's going to hurt you the most. >> Motion carries. Uh item 14. Oxford Addison Youth Assistance Request for contribution. Trustee Charles. >> Okay, folks. Uh, Oxford House and Youth Assistance done a great job on the community. There's a number of communities or organizations I'd say that participate. Oxford Township, Oxford Village, Addison Township, Leonard Village, and the uh Oxford Community School System. Oxford Township of the current financial contributions, we contribute 55% of the financial contributions. There's also inind contributions but of the money we are contributing 55% of the
066total budget. So I'm going to propose here that we continue that. Uh there's a possibility at some point in time that we might want to increase what we've done pending some verification of increasing costs that get uh put upon the uh youth assistance by the court system. So at that point I'm going to read a resolution here. I move to allocate $12,89047 from the general funds to Oxford Addison Youth Assistance. This $12,89047 amount is to be expensed to the general fund account-695-881.02. [Music] >> Second. >> I have a motion by Trustee Charles and a second by Trustee Wagner. Are there any questions? Seeing none. Roll call. >> Clerk. Wright. Yes. Trusty Coven. >> Yes. >> Treasure Ferrari. >> Yes. >> Trusty Shapiro. >> Yes. >> Wagner. >> Yes. >> Trusty Charles. >> Yes. >> Supervisor
067Curtis. >> Yes. >> Okay. Item 14G which we had added tonight and it is a time matter. uh board members back a few months ago, Metro Fiberet came to our board meeting and put a presentation about putting um fiber optics in the uh township of Oxford. Uh the Metro Act of 2002 uh relates to paying our township about $15,000 to allow the rightways to be accessed by fiber optic and or media to run cable through. None of this cable is done on private property. If it is, they have to have the property owner's consent, which we're not worried about. They would be feeding it to a private home. But through the LAR process of Metro Fiberet working in the rightway telecommunications, they have to have us approve it. And the time essence here is right
068now Auburn Hills has approved it. Orian has approved it. Um, and they're moving to Rochester Hills and we have to sign allowing them to pay us $500 for them to work in the road commission of Oakland County right away or the MDOT rightway to install this fiber. It is only an act that a regulation of the Lara, the licensing and regulation of Michigan. Then to follow this step through because we opted in in 2002, we have to take this step and I have to sign the document that says we're aware of you coming. It's all it does. >> I move to approve the right ofway telecommunications permit Metro Fiberet LLC. of further authorized supervisor Jack Curtis sign the document on behalf of the charter town of Oxford >> second >> I have a motion by
069treasurer Ferrari a second by trustee culvin are there any questions hearing none roll call trusty Charles >> yes >> trusty Wagner >> yes Shapiro >> yes treasure Ferrari >> yes right yes trusty >> yes supervisor Curtis Yes. Item 15, items removed from the consent agenda. We had none. Item 16, public comment. Again, uh this three minutes for any members of the public to come up and address with the board. Anything they have to say? Seeing none, item 17, board of trustee comments. If you have comments, we'll start with trustee Charles. Well, I I have thought today that uh Supervisor Kurt should be interested in maybe uh Katherryn Kovven as chairperson of the compensation committee. I found some uh notes from the very first township board meeting of April 1837. So, something we might want to
070consider here. But, >> did you take those minutes? >> Yes. Yes. >> I'm on the compensation committee. I want you to know uh so just to read a little bit here from the meeting is this might inspire us or give us some ideas. Citizens attending the first town meeting voted a $3 bounty for each wolf killed within the township. So maybe uh clerk right we can talk about that the spongy moth committee. Um >> we also and I'll finish with this. The supervisor Peter D. Maker was paid $1425 a year. >> So, nothing wrong with that. That's uh probably the next board meeting. >> 14.25. >> They calculate that. >> You need an HP1200 for that. Anyhow, that's uh those are my comments here and uh move on. >> Thank you, Trusty Charles. Trusty Shaper,
071>> no comment. >> Trusty Wagner, >> no comments. >> Treasure Ferrari, >> no comment. >> Clerk, right? >> No comment. >> Trusty Culvin, >> nothing at this time. >> Okay. Item 18, open session. To meet in open session to entertain a motion and take a roll call vote regarding a closed session for the purpose of considering uh to consider disclos disclosure contained in the township attorney written opinion letters exempt under MCL 15.268H 268H and MCL5.243G as attorney client privilege and to discuss uh a personnel matter pursuant to MCL 14.268A at the request of the named individual who has requested a closed hearing. >> Second. Excuse me. >> Oh, oh, let me, uh, read that out again. Um, we have to have, uh, the deputy supervisor Smith, uh, attorney, um, Ellis, uh, recording secretary McCulla, and
072that's it. Oh, township engineer Jim Sharp if he happens to come up to the building. >> Okay, thank you. >> Roll call right. Yes. Trusty Clovin. >> Yes. >> Trusty Charles. >> Yes. >> Trusty Wagner? >> Yes. >> Trusty Shapiro? >> Yes. >> Treasure Ferrari? >> Yes. >> Supervisor Curtis? >> Yes. >> I'll make a motion to adjourn. >> I'll second. >> All those in favor signify by saying I. >> Those that say nay can stay. 923.