001Call meeting to order. The Action Downtown Development Authority annual of our month of worship May 19th 702. Will you please rise and stand [Music] alsible with liberty and justice for all. We have roll call, please. Yep. Schultz here. Rod Charles absent. Rie Powers here. Ashley Ross here. Jacob Nacia here. Holly Pyer, she's uh excused, I believe. Scott Taylor, excused. And Jay Choy here. Very good. Any public comment on non-aggenda items? Seeing none, um, consent agenda, approval of the proposed agenda. Can I propose an amendment to the agenda adding 9E um, historic marker application support? Okay. Any others? All in favor? I oppos. Then I'll make a motion to um approve the proposed agenda with the amended 90. Okay. Support and move support. All in favor? I I I'll make a motion to receive and file
002items 5, B, C, and D. support been moved and supported. Any other discussion? All in favor? I opposed. Financials. Motion to receive and file financials A and B with bills in the amount of $28,36743. Second. Roll call. Choy. I. Nia. Yes. Ross. Yes. Powers. Yes. and Schultz. Yes. Thank you. Um, before we go any further, I would like to take this moment if Kimberly would please introduce to the board our new intern. Yes. Thank you. Come on up, Riley. This is our new intern. You can go right behind the there. Sorry. So, um, we won't put you on the spot too much. I just told her that you guys saw her resume last month, so you are familiar with her background and the um wonderful institution that she goes to. Um we won't name any
003names, but uh we all know where where that is. Um but if you wanted to just say hi and a little bit about yourself outside of your resume, that'd be great. Yeah. Um hello, I um I'm from Oxford, went to Lake Orian. um super interested in um communications and folk relations. So, you know, getting some experience here. Yeah. And we threw her in last week with literal backtoback meetings for her first two days. She was running around like a crazy person. So, she's definitely coming in uh jumping in hot and we have some really fun projects for her to do this summer. Some not as fun, but still it's going to be good experience. So, we're really excited to have you. We're excited to be here. Welcome. You're welcome. Uh I do need the reports.
004The or committee did not meet this month. Um the EV committee report. Do you have that or Yeah. Marie, do you want to do that or you want me to do that? Uh go ahead. I'm going to do design right after. Okay. Um we met um there was a lot of conversation. Not all of it was about EV. Um, but basically what the the focus of it, we had a new member join. We had Jay join. We had a new member that I believe wants to stay with our group. Um, we'll see. Yeah. I don't know. I don't know. He could hold his own against certain uh committee members. So, I think it was I think it was fun for those two. But um they uh Yeah. So basically what we talked about was what
005is the purpose of the committee, why are we here and what are we really focusing on and so um we talked a lot about collaboration um and how we kind of partner businesses and Jay was a great um example very organically came up in conversation how he has partnered with other businesses just again organically it's just sort of happened based on like their um the areas of focus. Um, so that we're really looking to help support our businesses do more of that throughout the district. Um, and then yeah, I think really that did I miss anything, Jay or Marie? Um, the key businesses that attract Oh, right. Yes, thank you. We did focus uh part of the conversation on looking at what differentiates Oxford as a community and how we can help um utilize that
006to draw traffic in and draw more um sales for the businesses. Some of those were the arcade, the um theater, we talked about the breweries, um the bike shop. Did I miss any? So, we're really looking to try and um synergize and leverage those businesses and fost foster more collaboration between the businesses as well. Yep. Absolutely. So, I see a lot of potential in the future for this committee. Very good. The promotional committee report. Okay, I'll do that one too. Sorry. I'm like, I'm just happy to be here today. Okay, so we kind of just ran through I mean I'm not going to go through all of this, but we ran through um the events that we had some feedback. We talked about some events coming up. Uh what we really want to do is
007have block champions. And so we attempted to try and do this with businesses, business owners um outside of the promo committee. And I think what we realized is that utilizing individuals within the promo committee was a natural um solution because we have um business owners from each of the quads except for one and then we have one person who rose rose raised their hand um to do that fourth quad. So utilizing those individuals to give materials to to disperse to different business owners or if we ever have to give feedback or kind of um share disseminate information verbally they're willing to do that. So, that was exciting. Um, we talked about the volunteer program. That's really going well. I checked this afternoon and we have a lot more volunteers than I was expecting to see.
008The last time I looked, I think we had like two and now we have a solid handful. We have quite a few people. Um, Holly has done an amazing job of reaching out to the schools. So, I think we're getting a lot of students realizing this is kind of fun hours that they can get um for high school. Um, so we have quite a few for the summer concerts and market, which we haven't done before. So that's going to be pretty cool to have more hands on deck for that. Um, and then, you know, continuing to talk about our marketing and how we can help support marketing. Um, yeah, the design committee. Yes. Um so some of the action items that or open items that we talked about were um the furniture update that we
009have ordered new furniture. Uh we have Excel engaged to do the power washing again. Um and some sad news picnic tables and the fire table were um missing from the we did find the fire table. So sorry to interrupt but yes I'm so excited about this. So that was not misplaced. Okay. Cleanup day, I understand, went swimmingly. Uh we're going to be having um a flower planting day as well. That's uh TBD. Uh we have a new sign grant application from Sunday for Sunday, summer Sundays. And um I believe we'll be bringing that to the board today. Tonight. Okay. Um let's see. Uh we've got placemaking activities going on in Washington Square. the planter boxes in the patio, uh the lighting to to fix height issues and uh the East Street mural. Um Centennial Centennial
010Park, we're hoping that the garden club might be able to help us out with that. And the other project is the gazebo ramp design uh that's in the works. And then in the courtyard, uh the furniture was moved uh from the alley space over towards some summer Sundays. And I had the pleasure of actually sitting in that furniture the other day. Uh upcoming events as mentioned the the flower planting day and then our next meeting is going to be held on June 10th. So that's a um a change from the minutes. And I already mentioned cleanup day went very well. And we have a new committee member as well who's interested in joining the committee. Awesome. One quick thing, I didn't see Excel start or they were watching some buildings today. So, Yep. So, they
011from my understanding they have given all the quotes to all of the businesses that have expressed interest and they started to do some of the work but not all of the businesses as of yet. So, that was received very well. I think some of the businesses were very happy to see that offered again this year. And then just as a side note, as their contribution to our cleanup day, they powerwashed all of our umbrellas. So that was really awesome. So that I don't think if we do have to buy any more umbrellas, there's it's only going to be like one or two. So that's a huge cost savings this year to pay for those picnic tables. Although I will say for the picnic tables, I think we can make do without them this year, but
012then next year we might have to get we might have to get one or two smaller things, but I don't think we're going to order the big picnic tables this year. I think we'll muddle through. The home and history subcommittee. Yes. So, we did meet, but we it was just Allison and I, so we did some followup emails. Basically, we're at a point where we're in like the get stuff done mode. So, we're going to see a lot of stuff hopefully coming up to our board and then as needed making recommendations to village council as well. So, everyone's been assigned different things. Um, historical didactics are in proofreading right now. Um, and then they'll go to the museum just to double check to make sure that my edits didn't cut on any of the facts
013that they um put together last summer. And then they will go into design committee from there to actually design it since don't leave it to us history folks. So, we're going to pass that over. Scott is aware. We're involved. Um and then they should be ready to go um onto the buildings, but obviously we'll have a quote and all that for this board before doing that. Historic markers um we have narrowed it down to do one in the next year and that will be with the Lone Ranger because we know there is the Lone Ranger money which we'll be discussing um later on in the agenda, but I'll give a full rundown of that later. Historic mural. Um Rod is spearheading that. So, it sounds like we have tenative um approval from the building owner
014and then just getting some quotes together from different artists to do it. The historical places tour is going to do a um pilot later this month. Forgive me, I don't remember the date off the top of my head. The 21st. Okay, thank you. Um and then we haven't done anything yet with the time capsule event. So, that's kind of coming up in the next steps. we are mixing doing the film um and that not necessarily mixing if that's the last priority because it's going to be so expensive and such a huge cost that you know we can do that as time goes on if needed. So that's where we're at with that so far. Very good. No questions then the executive director report. Um, a lot of the last month has been spent working with
015current businesses, new businesses, potential businesses, looking at promotional opportunities to help support the new businesses that have opened. We've had two, three businesses open in the last month. Um, so a lot of activity around talking with the owners, getting them kind of onboarded to Oxford, helping them navigate the system. Um, other than that, um, our interns started, which we're super excited about. And I think I mentioned this, but I didn't realize it until after I wrote it, that um Jess completed successfully her probationary period. So, we're very excited about that, too. Um so, we're working on different projects. Um the budget, which this isn't the the agenda, but I'm going to give the spoiler now. The budget was approved by village council, so we're super pumped about that. And I don't know that there's anything
016else like earthshattering in here. Again, you can read um Oh, we did kick off our podcast. We rebooted and rebranded the podcast that was started in 2024. So, that's pretty fun. Um, and I got to speak to the parks and rep group uh through coffee connect last couple weeks ago. So, that was really fun to meet with some of the community members and get their questions and some feedback and insight from people that don't show up at our door. Very good. All right, moving on to unfinished old business, the crosswalk project. Okay, so I sent an email out to the group earlier today. Um, things were moving along very nicely. We got the bid uh process out and we met with we only had unfortunately one bid that came in last week and we opened
017the bid and it was substantially higher than what we were expecting um from a cost standpoint. Um, and then Joe, I don't know if you want to speak to this at all, but the village submitted um the traffic plan to MDOT and at that point it feedback came back or was it through row? Yeah. Okay. Um, we got feedback regardless of saying that we are non-compliant with the requirements from MDOT and that the crosswalks as presented are too close to the intersection. So, we are in the process right now of working with row because we do have documentation of initial um feedback that it was not going to be a concern from MDOT. So, we're working through that process. Initially, we're going to have the contractor come tonight and speak to the estimate um answer
018any questions, kind of talk through, you know, the numbers and kind of get a general feel of how the board was feeling about it. But at this point, we're on hold because if we do not get approval from MDOT, that kind of changes our scope of the project. Would MD do rather people just continue to run into traffic because that's what they do? Like I don't I don't believe so. Paul did a is doing a great job in the emails that I've seen go back and forth kind of pushing that this is a a need in our community. Um, so we haven't seen anything come back yet from MD. It was just sent today. Um, but again, he's been very supportive in kind of helping to push that agenda. Um, one of the things he
019suggested was that we may need to do if push comes to show, we may need to do like a camera kind of just showing the pedestrian flow and and kind of to prove that this is really something necessary for us. Okay. Thank you. Any questions or anything? But that being said, if everything were to move forward and we do get the approvals, the estimate is here in your packet, um Pete and Joe and I will be meeting with um BSI again tomorrow to talk through some questions on the costing um because as mentioned the initial or the revised um estimate in April was 130 and then what we got back from BSI was 215 I believe. So that's substantially higher than we were expecting. So we'll talk to them tomorrow to see get some clarification
020on some of the numbers because then we're reading through some of them, but some of them still make sense. So it's hopefully get some clarification from him and look at it tomorrow. Y and I spoke with him this morning. I mean, he's very open and willing to talk number one right now about the exact estimate and then also, you know, I don't I'm newer here to the process, so obviously we have to follow the appropriate process, but kind of talking through if we do have to change the scope of the the project, what that would look like and how they could help support that if if possible. We have to go out and remid it again then. Okay. Yeah. Ju I'm just curious too which system did we do that through? Where's the advertising? Yeah.
021Uh Dodge reports uh construction connect and I put it on our mission mitten which is bid net which is uh that's approved even with federal procurement. We have I think it was several people looking at them bids you know but it's kind of a tough thing to do working those quadrants with the lane closures and stuff. It was kind of a In and out, in and out. A lot of moving around, but still I was pretty shocked at the numbers myself. Great. Thank you. So, more to come. The next item under 8B on finish business, the gazebo plan review. Yes. So, this we've been working with um design house on these drawings for the gazebo. Um there's two components. There's the replacement and repair of wood, uh, rotting wood within the gazebo. And then the
022second piece is the ADA ramp. Um, so what I would like to do today is to just talk through um, and get feedback on if you feel comfortable moving forward and putting this out for bid. The way that he would do it is he would have it, and correct my terminology because again I'm still learning, but different options or different packages that the contractors can choose. So they could just quote the gazebo replacement or they could quote it with the ramp. And I believe that we also asked him to include electric. No, we're going to leave electric this last I talked to him. We do or do not. We're leave it separate because it's a whole different whole whole different set of people, whole different contractors, different everything. We were going to look at the
023electrical upgrades over at the panel separately. Now, there was a couple outlets on here, but I think it still might be better just to talk to some electricians specifically for the electrical stuff separate from the carpenter work, so to speak. Now, is the options just so you can get separate pricing on the on the ramp? You know, I don't know. I was involved in those maybe specific to that part. I met with them afterwards about electrical and saying, "Look, we've got some bullet points and Rudy and I put together like a design plan build rather than inspecting it out right down to the electrical components. We want to give them an overall picture. Here's what we're looking for. Here's what we need. Give us an idea of what you would propose, Mr. Electrician, you know,
024and get two or three prices that way." It's so different and different contractors completely than the other. I said, "Let's just keep those two items separate." I'm not I wasn't in the loop on on the ramp stuff. I think that more than likely it seemed like whoever's going to bid the the renovation or the repairs on the u gazebo itself will be able to do the ramp similarly. It's more in the same vein at least. Yeah. But we're talking when we met with them um and again not knowing where the um sidewalk crosswalk project comes in at the final number. Okay. And then again depending on how far the money goes whether you know if we can afford it with with the ramp then hopefully include it. But again if it gets down to the
025point that we have to you know cut that portion out because that that portion alone can be I don't know 15,000 or something just to build the ramp. So sure again it gives us something to to compare on to look at the um overall project of it. It's kind of hard to read the the writing on some of these numbers on here, but all the the railings on the bottom would all be removed because both it's all wood. It's cracked. It's rotten, split, falling apart. And then all the same thing about, you know, around the fascia and then all the the railings around the top would be the same thing. All that would come down and be replaced. And we're looking at putting back in composite material where it's the white all the way through
026so you don't ever have to paint again. Cut down on maintenance, longer life, you know, that kind of thing. So that's what what they're looking at doing on everything like that. And also doing some outdoor or I should say the outside of the cubo on the top to look at that. The actual roof itself had been replaced probably I'm thinking nine years ago or so. Yeah. Before we Yeah. That was when uh Bill Dunn was involved and he got somebody local to to give us the deal and they basically replaced it for next. So So the roof roof itself is is sound and good. So, but that's what the project at this point will entail and then hopefully after tonight um based on our your approval tonight, then we can get with the architect that
027you can go ahead and finish the rest and send it out for. Thank you. So, you needed a motion to move ahead with it then so that you can let them know that we're in agreement to put it. Okay. And this is shared with council committee last week as well. So they've all seen so at this point I would make a motion to approve go moving forward and sending it out to bid for the gazebo renovation project. Support. It's been moved and supported. Any further discussion? All in favor? I oppose the same thing. new business selling wall. Yes. So, I was approached by a business owner um a couple weeks ago wanting to move forward with this uh mural that I was not familiar with was um in the works. So, my after doing a
028little bit of investigation, my understanding is that this was um something that was done last summer. Um, and basically what happened is we have a business owner who has um contracted Nick Hotman, the artist, to put together a mural on the north side of is it 41 40 40 I'm getting better. Uh so and so the idea is it the int or the intent is is that it's kind of a welcoming mural for people driving southbound on 24. And if you look at the images which are the second to last and the third to last images they went through a couple iterations. Um talking with the design committee they don't recall seeing this last year. Um, so I don't know how far it went through the process, but I also understand that this has not
029been at the board level before either. Um, so it did go to the design committee. They looked at it. they preferred um the second image with the wild cat. But the intent is that each of these panels would be a separate selfie opportunity and to really help motivate people to park, exit their vehicle, take a selfie, and then once they're out of their car, they might be more inclined to go walk around downtown. So financially what we're looking at is the original kind of discussion was the DDA would support at 2500 and then they the group um build business owner and artist would solicit donations sponsorships for the other 2500. Um my understanding is that the building owner has approved it but I have requested to have that in writing. I have not received that
030as of yet. Um so that's pending. Um obviously we would need that to move forward. I did have a preliminary conversation with Joe. It doesn't um violate any ordinances. So as long as the building owner is in agreement, it's not a problem. You mentioned that one of the building owners has actually contracted with Nick to do the work. That was my understanding. They they had this proposal. They put this together between the cables owner [Music] and again I don't know how involved my predecessor was in this and where I it doesn't sound like it got that far along but they're reaching out to me asking to move forward. Sorry. Oh, you're good. I'm trying to follow the rules which is pictures. I I do really like the location seeing as the trolley stop is right
031over there. It is not a very welcoming space currently. Um I don't know if they have any benches or anything over there either. I think there's one by the or no, there's that wall. I don't think there are any. I don't think there is any cuz most people just sit on that wall, right? So I think I mean this definitely does a lot to help activate the space. Um, I really like the revisions as I was flipping through. I did not like the starting point, per se, but I like where it went. I don't know if the umbrella has much to do with Oxford, but I think it's a cute little and I think the intent was, you know, I think obviously you can read, but um, you know, they used they kind of took
032a look at this and from the artist perspective, you know, what's hot around the country? What are people gravitating towards when it comes to taking selfies? And I think that was a big one. Standing like you're holding the umbrella. Yeah. So, yeah, you're riding a bike, you're standing under a light, you're holding the umbrella, you're in the tiger's mouth. What? Or wild pan. Sorry. Do we have this in our budget? Like, do we have enough to do it? Like, we didn't plan for this. I think we could make it work certainly if we find value in it. So, one of the things that I' I'd really like to mention is, and I don't know what's going to look like moving forward, per se, so I'll preface that, but MAC does mural grants for communities yearover-year.
033And I tried to encourage our predecessor to do that as well, especially if we knew about this last year, which obviously we all didn't, but if we knew about this, this was something that we could have easily funded. And then we it's a m a 50/50 matching grant, but that makes life so much easier. So, I mean, I would love to do it. I think it activates a great like a space that's in need, but from a financial standpoint, if we don't have it, we don't have it. But moving forward, there's ways for us to have this year after year. Joe, so I think it's great. I love the revisions, too. Um I didn't I've never seen this or heard about it until today myself, so I'm with you. Um but I think if when
034we adopted the budget at the council level, we put the budget um fund balance on there and the current fund balance of the DDA is like 900 grand. So you're you're not poor. Um, yes, you're going you're going to spend some of that money like 140 that is already that's received revenue for the grant. Okay, that's 140. If you approve this, whether it's tonight or next month, um, just keep in mind that you want to approve it to expend in the next 6 weeks, which is this fiscal year, or approve it then and for the following. And that's easy to do. Just we'll just make the budget amendment if it's if it needs to be amended before the end of June. that can help Kimberly get that amendment done for approval or it'll just be
035done something that's done June one or July one going forward then it's just paid for that budget and it's easily done as we get closer to the end of the budget you know here we are almost the end of May 1st of June anyhow so you've got roughly 45 days left in the in the budget um budget year there are other things in the budget line items that we're not going to total out or do whatever. So obviously there's money. Make sure the right line item has the right amount in so you don't go over that particular cost center. That's all. You don't have as many cost as we do. Correct. So there's there is room to boot about if we if we want. I don't know what time frame might be. I mean yeah
036I'm thinking if they're soliciting sponsorships or I I don't know what the right we're fundraising. I don't know that they're going to get that done in the next four weeks. Maybe maybe not. Um, but I did would this be considered a capital improvement? Because I did kind of buffer that number for the next budget for anything that we decided we wanted to do as a, you know, as a board um, above and beyond the AR stuff. Okay. Either way, make it work. In that case, I make a motion to approve $2,500 to go towards this mural in next fiscal year. I'll support. It's been moved and supported to approve this in the 2025 2026. Yes. Okay. Any other discussion, questions? Roll call, please. Uh, Powers, yes. Ross, yes. Uh, Choy, yes. And Ben Schultz, yes.
037Move to approve. 9B painting the laptop ashvault with beams in Washington Square. Yes. So, this is another thing that was brought to me about um that this was something that was kind of investigated or explored last year um and that my understanding is that it did come to the board for approval. Um and at that time it was not approved. Um, so I was number one wanting to have a conversation about it and just get a general feel for your thoughts. And then if you are in agreement and like the idea, um, we can do emotion. Um, I've reached out for quotes on from multiple artists um, for this particular project and realistically Pete and I were talking. It's something we could do. I mean, we could have our intern, she said she has a
038steady hand. So, um, but we're looking at very simple, um, things like a checkerboard, hopscotch, tic-tac-toe. So, it's pretty much lines. We're not looking for art, um, per se. So, I don't know that we need to have a true artist do it. And then, of course, we can always I mean, we could reach out to other um, uh, candidates as well, but again, I don't know that we need to have a true artist do it. Um, but we're looking from a location standpoint. The way that it was kind of explained to me is that in the past it might have been dispersed or interspersed throughout downtown in different locations. I'm looking really specifically in Washington Square um just to keep it number one contained and number two just um I don't know that right now
039at least we want to have that type of art around town just yet. maybe a pilot in Washington Square and see how it goes. Out of all the corners in downtown, I I feel like that's where you see all the children play. Yeah. Like parents bring their kids to that square cuz it's more open to run around and in the park, but the park has, you know, it's checkerboard. Yeah. Tables and all that. So, you know, and then the cornhole that was there in Washington Square for people to play, but you could never find the bags and they always go missing. So, I think having something there where people can bring chalk of their own and draw and be able washed away. I think that's something definitely to consider. Okay. Yeah. And I think, you
040know, Joe and I were talking today about this as well as again I was not involved in the conversation, but I think there was some concern in the past about having it in different areas of downtown having perhaps a tripping hazard. If there was chalk laid out, who's going to own that responsibility? within Washington Square. We have had chalk um the last several summers and we haven't had any issues um with that. We do have the death box that host holds all of the bits and pieces for games. Um but just when we're looking at the activities that we have in Washington Square and physically moving, setting up, tearing down, um it seems more efficient to have something that's already there and that we don't have to worry about. The cars can drive on top
041of that. The vendors can set up on top of that. And we're not having to like spend a lot of time moving things or having the carpeting blow up into 24. Yeah. Yeah. That too. We tried we tried taping that thing. We've tried gluing the I mean it we've tried we gave it a college try. But yeah, it does it does not work. We set out the um checker set a couple weeks ago thinking that we were um in the clear with the weather and within two days the rugs were all over, the pieces were all over. We had to go back and put them in the deck box and um yeah. So you do you have I do not have a quote at this time. So, I think at this point I'm looking to
042see if you're even interested in having a conversation about this or if this is we're not we don't want to do this. I would love to, but we're are high users of [Laughter] Blake will be very pleased. like your preferences. Maybe draw it. I mean, is he have a steady hand? No, I think I think having it in Washington Square makes the most sense by far. I don't see any benefit to dispersing it throughout the downtown area. And um I don't recall last year why we turned it down, but I was given the assignment to contact a few artists, which I did. Um and basically they weren't interested. So I think if we could keep it to a simple design that you know we could manage on our own. I think that's that's definitely the
043way to do it. I wonder if the high school art arts students would be interested. That's a great idea. Or even middle school. Are you sure? Yeah. I don't know. Square. Yeah. It's basically just a checkered board. You know, there's no, you know, um, sculpturing or anything going on around it or anything like that. It's just basically paint the squares on the actual. They could create that little alongside a little design on the side of it. If it's an actual high school artist, yeah, I mean, certainly they can put together a proposal. I mean, I would obviously bring it back for you guys to take a look at. So, um yeah, I'll reach out to the high school and see um if they have anybody. That's a great idea. [Applause] Okay. 9C signp Sundays. [Applause]
044You ready? Yeah. I'm looking for my notes again. Okay. The design committee would like to um suggest to the board that we issue a grant a 50% grant of a quote not to exceed 1,500 for summer Sunday sign um a grant pending sign approval by the village of Oxford. Um and I'm looking for the cost. I don't see that here. Their costs the the grant um the signed grant amount up to 1500. up to 1500. Okay. All right. So, that would be a motion. A motion. Yeah. I do have a question on it. Um, I mean, the date on this kind of threw me for a loop is from 20 May 24. So, I think the way that I understood it is that they reached out to one of these um was it this one?
045They reached out to a um what do you call it? Sign company and they did not hear back for quite some time. And I don't know if that's this one or if it was a different one. It was over a year old that we're looking at now. Yeah. They didn't open till like September today or August. I think they opened in August. Yeah. you know, I just want to make sure that they still want this. Like we didn't just Does it make sense? Like an email from Yeah, I unfortunately I didn't attend this meeting even with Kimberly. I did. I was not aware that this was um Am I the line? Where are you seeing the date? says the top May 2nd 2024 signed May 2nd 2024. I mean even on it says currently Lor's
046Pet Shop and it hasn't, you know, been that for quite some [Music] time. I wonder if she did the wrong year because if you look at the estimated project completion date, it's June of 2024 also on their application and she signed it 2024. So I'm wonder we just got this a couple weeks ago. So I'm guessing she's did the wrong year on this but I can definitely reach back out because they were they were I know that when they they looked into it last year when they opened in the fall and they did not receive a response back from one of the sign companies and then they kind of put it on hold because they were closed for the winter and then when they opened back up. Yeah, they opened late fall and then they
047closed. Yeah, they were only open for a couple months. That makes way more sense that maybe they just wrote the wrong year everywhere. I just more than once in multiple places and they were very committed to it. So, we just want to make sure that we Mhm. Is this a backlit side or is it going to have goose neck waves? I don't believe so. I think it's just a black. If it's internally illuminated, that's for the planet for special use rules. But if it's if it's not and it just simply complies, then they can just comply with the normal plan ordinance and get their permit. Is it on the building? I haven't seen it so I don't know. Yeah, I believe it's right on the front on the gray. It's what do you call that?
048Man roof part. Yes, that thing. Thank you. [Applause] We have a motion. Yeah. Do we resend it or do we amend it and reject it or you're just a re You making a recommendation to us to approve is what you're doing. Right. So now and we approved it but now we repeat it and reject it. Is that what we do? We haven't died. We've just discussed that we haven't yet. Oh, that's true. Yeah. You want to vote for the vote and reject it? Can shouldn't you? You can just amend it and say pending. Yep. Okay. The director gets approval. Okay. All right. I'll make a motion to issue a sign grant to summer Sunday at 50% of the quote not to exceed 1500 for a sign uh pending approval of the of the village and
049uh resolution of the date of the of the of the work. Yeah. On the application support. What did you were you supporting it last time? I was. Okay. Yeah. I just fire. Okay. And do do you need a roll call in too? Any other discussion on it? Questions? Been moved and supported? Roll call, please. Yep. Uh Nicoia, yes. Uh Charlie, yes. Ross, yes. Uh Schultz, yes. And Powers, yes. [Applause] Uh, next on 9D is blade structure grant for Vinnie Vinnie's brunch. Yes. So, the owners of Vinny's came to visit last week and met with Joe and I to talk about the blighted structure grant. They have a contractor that they are working with to move forward with demolition and have requested um the grant. We do not have a formal grant application as of yet.
050Um so I asked them to put a a letter together, email together kind of detailing similar to what we did with our last um application of how much they expect the demolition to cost and we did discuss that we have a max of 7500 and they understood that and we're okay with that. The one concern of the same concern that we had with the one on the Hampton block uh would be my recommendation that um as part of the agreement that that money is not paid to them until they have met the village's demolition permit issued and they're complete and closed up. Complete and closed up. That would be my recommendation on that. So moved. Yeah, I think they're probably going to run into quite a bit of expense with uh when they do the
051demo with keeping contained, right? So, it's a good idea. Okay. I will make a motion to approve the bladed structure grant to the brunch in the amount of $7,500 to be paid upon village approval and completion of project. supported. Been moved to support any discussion question. Roll call open. Yep. Schulz, yes. Pers, yes. Ross, yes. Nico, yes. And yes. Hopefully moving forward. You still have to come before the building department actually for how they're going to Yeah, we told them we need a serious plan and they're working with the construction contractor. spoke to them again today um about their plan. We need to see their demolition plan and those officials have to review that plan before issuing permit. Okay, very good. I I found out that what I told the partial basement down it doesn't
052go all the way over to the neighboring north and south walls. Um so that's a little better. I think it it's it not just all wide open the other walls. It's only a small partial basel in the center building I understand. So, there's a lot of ground down there that may not be removed, but they they we'll see what the plan says. Okay. And on to 9. Awesome. All right. Thank you so much. So, in light of funding and to make sure we're being the best stewards and doing the best with this project, we um the home and history ad hoc committee would like to do a historic marker for the little ranger. There's a couple things or some for discussion. Um one is figuring out a location within the village of where this marker
053would be. The village currently holds an account that um at our last meeting last week has $7,475.18. Um historic markers of the state of Michigan are reviewed twice a year. So we would be getting our application in on September 14th of this year. It we have to have everything by the 15th. Um then the whole committee would review and approve or deny. So basically on six month cycles. Um it's $250 to apply. The actual historic marker. Um we're looking at the big green ones that has the larger size two posts on the side. Um $4,785. It includes the post and the shipping as well. Um, another item of discussion would be a sponsor strip at the bottom. And forgive me, I don't have a full proposal yet for this, but it's in the works. And
054basically, I would say, you know, erected by Oxford Downtown Development Authority if we wanted that. That's an additional $670. So, I don't have a recommendation for that yet. I will after our next home and history committee meeting. Installation. It could be potentially done by DPW and maybe we absorb some of those costs. And then also looking at a dedication type ceremony. Um in total we're looking at somewhere between5 and $6,000 potentially maybe a little bit more depending. That also would leave some money left over. And I was talking to Kelsey that the township had asked for some of those funds to go towards the Lone Ranger marker on the Palan Trail. So that would leave some of that money over there as well, which I know they would be happy about. Um and then the
055village would be able to close out a lingering account that has just been sitting there not being used. So um my question today we would need villages approval is if we can make a recommendation to village for at least excuse me um the asking for $250 to apply because it's going on village property. We also need the village to sign off. We also would have to sign off as an entity. So, basically ask their permission to do it on their property and ask for $250. I wasn't sure if we also wanted to ask them. I mean, we know the costs, right? So, I don't know if we want to go back and ask them for approval at a later date when we find out whether or not we get it. I don't know if that's
056going to hold up the process at all. I just I kind of wanted to talk it out with everyone. A question for you. You've got the money in the account already sitting there. So with the majority of the funds come from that account or and how much of it would be the responsibility the DA is looking for? I would like to ask the village council to pay for it all out of that fund because it's all related directly to Ranger. So for the 250 for the application fee, you're you know refunding that or you I would like to ask village council to pay for that. Makes sense. Is the plan to put it in the centennial park or the park or I don't Well, that's where we have to decide. So it's Yeah, that face.
057The Lone Ranger Fund was had they had a large committee and they did some fundraising and they have a very indepth program. I shared with the council a while back and this was coming before them. That whole program was dedicated to putting a statue in the park. That's what it was about. That's money. That's what it was earmarked for. And of course it was onetenth of the money to do it. So if you chose to put this marker, historical marker, which are beautiful, people recognize them and you and you put it in Centennial Park, maybe along the road out by the clock or somewhere along there, I think it really dovetales more with the original intent. That's really what we're trying to get at too is to be able to use these funds so the
058village doesn't sit on, you know, $7,500 in perpetuity. We can never afford to erect a statue, right? Centennial Park is getting a little crowded, but if that's the intent, that's helpful. So, like I don't have a location fully set out other than knowing it's going to be in the village. We need to know that before we apply, though. So, we have a couple months to decide, which is you very easy to do in summer government. So, yeah. I don't I don't know. I don't know why we would split it up. And then also, it does bring people into town as well too, right? Well, and that's part of the point, too, is people why we went with the official state of Michigan marker is because there are folks that do tourism specifically around the markers,
059right? So, if we put it some somewhere else, if we did in Scriptor Park, for example, it doesn't necessarily do that draw piece that we're trying to do as well. It also um we have floed around putting it on, you know, the previous Beamer property, but the residents don't really love having streams just come to their house all the time. So, it's kind of, you know, the best of both worlds. I'm sure people are still going to drive by because you can find it out really easily on Google, but hopefully we'll draw them more to town as opposed to private residential. Just put it on the milit. [Music] Oh my god. Um, so basically tonight I'm looking for approval to take it to village council for at least the $250 application. Um, and I can
060always go back and ask for um the actual cost when we know if and when we know we get approved. Was that a motion? I'm asking what is the pleasure of the board? Like that's what I need to know. You can say no or yes. Yeah, I think it's a good idea. Like I think it's going to bring people in. I think it's with the intent of the money. Nob brainer. As long as we do it tastefully in the park and, you know, kind of make sure all the traffic flows and whatnot. Uh motion to uh I guess $250 application. uh go to village council with a $250 application as well as I believe approval of uh the amount that you stated um for the actual uh signs themselves in the amount of $4,785. It's
061been moved and supported. Is there any other questions, concerns? Roll call, please. Yep. Okay. Schultz, yes. Ross, yes. Powers, yes. Nicia, yes. And Ch, yes. Very good. And actually, it gets approved in September. You said that's when it's due. It could take months. So, yeah. In other words, potentially we could be looking at installation in the middle of 26. That would be ideal. That is that is why I'm really pushing for the September deadline, meeting that, you know, 150 250 goal. So, awesome. All right. Uh, there were no items removed from the consent agenda. Uh, board member comments. Maria, start with you. Um, well, I don't really have anything specific, but um, looking forward to the summer and the concerts starting and all that good stuff and the downtown uh, hopping and jumping. So, thank
062you for your hard work. Um, and uh, may continue. Awesome. Jacob, um, love summer. uh got to see the uh trolley going around this weekend. That was an awesome site. I think uh it brings so much to the community and everybody says everything. It really feels like summer when that you start to see that. So, um excited for that. And uh that's it for this this month. Uh it's it's really good to see a lot of people walking around town um going on jogs and stuff like that. Summer Sundays is already popping. a lot of people over there and I love that we're making a move on some of the old structures that need improvement like gazebo and venies and things that a lot of people around town have been talking about asking about and
063you know the good egg is open so that's awesome and so a lot of good things that are in motion and I think we're head in the right direction um again welcome Riley look forward to working with you this summer thank you hope you enjoy your time here I already am Good answer. Lots of stuff going on, Kimberly, and back and forth. So, I will see you again, you and Joe, tomorrow morning then and hopefully we get part of that bid straightened out and moving forward on that. So, with that, uh, any extended public comment, seeing none at this time, uh, motion to adjurnn at 7859 support. All in favor? I mean