001fast. All right, I'm gonna call uh meeting council regular meeting May 13, 2025 at 7:01 p.m. If we could please stand for the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. We had a lot of extra help tonight. That was nice. Thank you, madam clerk, could you call the role, please? Cook here. Kemp, yes. Helmouth, absent. Ross, here. Nicia here. Um, we have a quorum. Item four, approval of the agenda. Is there a motion on the agenda? I'll make a motion to approve the agenda with the amendments of changing item 9 I to item 9A. So we will move special applications special event application autism awareness open mic central
002park to item 9A and then also like to add an additional item 9J for the revenue support. Okay. Motion made by count seconded by Neosia. Any discussion? All those in favor say I. I. I. Any nay? Motion carries. have an amended agenda. Number five on the agenda this evening is public hearing. So the first is the second reading of the amendment to code code of ordinances chapter 34 article 4. This is our fire prevention section 34-96 open burning ordinance revision. Is there a motion to open the public hearing? I'll make a motion to open the hearing. Support. Okay. Hearing opened at 70:03 made by Ross, seconded by Nicoia. All those in favor say I. Any nay? Motion carries. This public hearing is open. If anyone would like to speak on our U proposed um new
003fire ordinance, please feel free to step to the podium. Seeing no one approach the podium, um we can go ahead and close that public hearing at 7:03. 7:04. Thank you. Support. Um all those in favor say I. I. I. Motion carries. That hearing is closed. Who support it? Sorry. Thank you. Um the second public hearing this evening is for our delinquent uh bills and violations to be added to the 2025 tax rule per ordinance 321 section 70-78D. We need a motion to open that public hearing. Ross seconded by Kemp. All those in favor say I. I. Motion carries. The public hearing is open at 704. Okay. Um if anyone would like to speak during this public hearing, this is regarding adding our delinquent water bills and other violations to the 2025 tax rule. Please um
004approach the podium. Seeing again no one moving. We will go ahead and move to close that public hearing. Second Cook Ross at 70 five. Yeah. All those in favor say I. I. Motion carries. That hearing is closed. Our third and final public hearing is budget adoption for and trance taxation. Um I'll make a motion to open that public hearing at 70. Five. My clock's different than yours. Cook Ross. All those in favor say I. Okay, that's public hearing is open. If anyone would like to speak to our uh proposed budget, please feel free to step to the podium. Okay, seeing no one moving, we will go ahead and I'll move to close that at 7:05. Second, Cook Roth. All those in favor say I. I All right. Next is our call to the public um
005generally. So, this is for anyone who wishes to address council this evening about any issue um that may be on your mind. Please feel free to the podium takers having closed um public comment. There will be a second opportunity later down in the agenda. Next is our consent agenda item number seven. Um the first one are receive and file items. Motion to approve consent agenda item A, items one and two, correspondence, letters and communication and item two, department reports support. Okay. Motion by Nicoia, seconded by Kemp. All those in favor say I. I. And nay. Motion carries. Next is our consent agenda for our approval items. Motion to approve consent agenda items B, one, two, and three. Approval of minutes from April 8th, 2025, April 15, 2025 budget workshop bills in the amount of 155,776
006and the monthly budget report, treasures report, budget amendments. Motion by Nasia, seconded by P. Roll call vote, please. Cook, yes. Ross, yes. Nasia, yes. Ken, yes. Motion carries. Those items are approved. Moving on to item eight, our unfinished old business. This is our DDA open county ARPA project, the gazebo refurbishment. And council in your packet is it's a rendering um from Joe Loza from Design House Architects. Just as an FYI, um if you recall, this project is um part of the crosswalk project as well as some other um improvements in the area and the refurbishing of the gazebo in Centennial Park. Um and part of that is also you'll see there's a uh an ADA ramp being installed on the rear side of that. Um they looked at a couple different layouts and having it
007come off the rear kind of gets it closer to those entering the ramp that would be parking in the handicap areas right behind the park makes it a closer access for them to get it to the ramp and up and around the back. Initially they had it kind of around the side and wrapping around it differently, but they came up with a different design after they had some conversations with the DDA. So it's just more of a um kind of a heads up. Uh they aren't they're getting close everything ready to get put this out to bid. So uh Joe Curiously, um, does the text a little bit smaller here my phone? Um, is the electrical being addressed here? Not in this particular bid. Um, because it's going, but we are and Rudy's um, our
008DBW superintendent has met and I've talked to Kimberly as well at VDA. We want to keep them kind of separate because they're totally two different animals. Um, but he's kind of pulled together some bullet points and I even have given those to uh, Joe from Design House to let them know that we don't want to mix them together because they're just so different trades and stuff. But yeah, we were looking at that separately. Okay. Thank you. We want them to be able to the DA and their and their people come out there and be able to plug in and and have the the covers on the plugs without us having to leave it unlocked and open overnight and stuff like has happened in the past. So, do you have an um idea of when this
009work would take place? Obviously, it needs to be done before the end of next year. This this summer. They're still looking at this summer. Great. Um I would assume yeah it has to be done by after the concerts in the park or end of June first part of July. What are they? Okay. Yeah. So probably right after concerts in the park are wrapping up. Okay. Sometime this fall. So that could be I think July and August. September. There's a lot of window there. Is this just information only at this point? Yep. Okay. Any other questions or comments? Yeah. This was brand new given to us. They had to redesign it and he got it to me just the day before the pack was going out. I said it'd be nice to at least kind of
010show you something so you guys can see where we're at on it or where they're at on it. Thank you. All right. Uh moving on to new business. First up is the special event application 25-08 autism awareness open mics centennial park. I know we have some folks in the audience here about this. So, if anybody wants to speak about it, feel free to step up to the podium and tell us your name. Oh, you got to love it. Hello, I'm Melissa South and this is Payton Rushman from Hog. We are fifth graders at OES who are approaching exhibition where we do a presentation on a certain problem or topic. We will need to take action to try to help the cause we are researching. Our topic is autism and we'd like to host an open
011mic night in Centennial Park to raise awareness. We've already submitted an application to the DBA which was filled out by my mom Kelsey was start with our MC with our MC's aka class and informing them what it is, what autism is, and what the crowd can do. We would like to invite autistic and non-aututistic people to the concert. You might think, how will we go about? Well, first of all, we plan to hang flyers around our school informing people about the open mic night as well as the date and time. My mom um could also advertise a digital version of our flyer across social media platforms like Facebook or Instagram. We would like it if this concert could take place on June 10th from 6:00 to 8:00 p.m. at Centennial Park downtown. We hope we
012can get approval for this event so that autistic people can be heard, people know more about autism, and can overall have a fun time. Thank you so much for giving us this opportunity. Very well done. Yeah, thank you. You'll be excellent NCS. I can tell. Boy, for fifth grade, that was well presented. Very very good. All right. So I see we have a completed event application. There's no conflict with the date according to Mr. Mador. So we should be good to go there. Um happens to be during our council meeting that month. So okay. So we'll have to run over sing a song after quick meeting quick meeting and you know put together a quick number wrap up of here quickly and get over there and out of here. Yeah. I'm I'm known to run
013a really quick meeting. So, I think we can we can do it. Um, I will make a motion to approve special event application 258 and approve the requested um waiver for wing deposit and insurance cost. Motion by Ross, seconded by GIA. Any discussion? Seeing none, all those in favor say I. I. Any nay? Motion carries. Your event is approved. Thank you so much for coming in. Thank you. Good job. Great work. Oh, next up is the special event application. And feel free to continue to watch the meeting as long as you'd like or if you want to scoot out, I totally understand. So, okay. The next up is the special event application 256 March with Oxford in Centennial Park. And I know we have some representatives as well. If you'd like to um speak on
014it, feel free. Otherwise, um I know we're familiar with the event. It's been successful over the past few years. So, um but if there's a motion from council, we can go right ahead with that, too. Are you looking for trans? Yes. I'm not sure if that one got in initially when it came in. I I put it in there and I had to reach back out to Meline, I think it was. Yes. And and um she got me back when it does have the signature for the waiver run. I'm sorry that that one didn't make it in the packet, but we do have it on file. Yes. I'll make a motion to approve special event application uh 25-06 marsh with Oxford in Centennial Park and grant the insurance deposit waver second. Okay. Motion by seconded
015by Ross. Any discussion? Yes. Um it does say police as long as Chief Mike's aware. Um and Is there anything I caught him off guard talking chief talking to chief back there? No. Um, you're aware of March for Roxford. Um, probably fire and police are aware. So, we'll be able to support as much as normal. Yep. The application's been shared with the fire department, uh, the schools and and the township as well. I'm not sure if they connected with the township or not, but they all have the information. Yep. Okay. Any other questions or comments? Okay. Hearing none. Um, all those in favor say I. I. I. Any nay? Motion carries. Um and passes. That event is approved. Thank you so much for coming in. Um next up is our special event application 257 for
016the Memorial Day parade at Centennial Park. Again, uh the application is in your packet. The uh the folks at the American Legion have provided us the information and Chief Soald's map. Everything is nothing has really changed. Um I have shared this with Chief Majestic. So they are aware as well because they do get towards the end of edge of town there. They have provided insurance but I believe they're looking for a waiver of the deposits. Initially had a check they don't have it. So he did sign for the waiver of the deposit. So the insurance is in there. So the waiver below is would be just for the deposit. Is the township aware of this event? I mean it's standard as well. I will make a motion to approve special event application 257 and uh
017along with the deposit waiver approval as well. Motion by Ross, seconded by Nicoia. Any discussion? Seeing none. All those in favor say I. I. Any nay? Motion carries. Approved. Next is the um second reading of the amendment for our fire prevention ordinance. Is there a motion to approve the second reading? Motion to approve the second reading ordinance. Support. Okay. Motion by Nico, seconded by Kemp. Any discussion? I think just to state the obvious, the biggest thing is banning of camp fires. Bonfires. Bonfires. Bonfires in there. um you know, out of an abundance of safety and how tightly close all of the the buildings are to each other, um I think this makes sense and I think it's uh just we're updating um to today's standards. So, not a whole lot going on other than that,
018but there are changes, so make sure you read through it. Yeah, absolutely. the fact that it's um very much consistent with the township's ordinance which is easy for people to fire department and not have to differentiate different jurisdictional lines. So positive all the way around too. Any further discussion? Hearing none. Roll call vote, please. Yes. Cook, yes. Ross, yes. Kemp, yes. Motion carries. The second reading is approved. Next is proposed resolution 255, the budget adoption. Okay, the resolution is in your packet there. Um, as long as the tax rate request for the L4029. Any I'll make a motion to approve resolution 255 to adopt the 2526 year budget as presented. Support. Motion by K, seconded by Nikia. Any discussion? We've met several times over the months to go over this budget. So, if there's nothing
019further there from council, do a roll call vote to approve. Cook, yes. Ross, yes. Kemp, yes. Nasia, yes. Okay, the motion carries and our budget is adopted with that resolution. Next is resolution 256, the delinquent utility billing and violations. Um, to adopt I'll make a motion to approve a motion by Ross, seconded by Kev. Any discussion? Question. So, I went through and looked at everything. Obviously, our folks have been notified, but what happens if somebody moves still in district or Like there's one example they move they move buildings. Are we really going to it's $25. Do they know about it? I don't know. Okay. Get two notices. Yes. Okay. To their new address, whatever we have on file. Yeah. Okay. Because usually they'll call us and then move their name over to the new address.
020So there's communication over the phone typically that way as well. Where they make that communication. And there's nothing that pops up about anything delinquent. I don't know. That'd be a Vicki question. Vicki handles all those. Yeah, front office. Other Vicki. Oh, front counter Vicki. That's her email. Front counter. I don't know if it does because all you're doing is changing the name, but she will look at it and see if they have a bat cross. It's kind of an odd number to be left over, too. And it and we do accept payments. People come in when we send the notices out. Hey, you know, you got this is going on your bill. Several people do come in and and pay. I think a few of them paid down what they could. So, a smaller amount
021was placed on the taxes, too. I mean, some of these have even gone up since you printed this. I feel like No, because it's only for last year. Yeah, they got to be six months old to go on there. It's not the new bills. So, these have been as of December 31 amounts. So, they have to be like six months old to get on the taxes. at least from the business standpoint that the DDA can help to support this. I don't know short answer. Um something to look into as far as you know Yeah. where the bills are coming into what area? Yeah. Anything about the envelopes differ from like is anything about like the edge of the envelope like red or something? Well, there's they're postcards that go out. Okay. and and we we
022used to have the red they're all with blue blue back when they're pre-rinted in blue and then we print the black data into them um for a long time notices I guess the notices show up differently we get so much we don't the difference between the notice and the bills is that what you're asking notice comes in the village of Oxford envelope yeah the bill is just a postcard so it's definitely a different a look to it business envelope with our logo on it is distinct And there's nothing to do. Yes. Yeah, it's different. Yes. I'll also mention for the uh water and sewer bills. Um I think our residents know about this, but maybe not all of them, so I'll just mention it. The Great Brs Water Authority water residential assistance programs available. So,
023it's income based. Um believe up to 100 up to 200% of the federal poverty level. And that gets people in a bill a bill that they can afford based on amount of their water bill and their income. And then um also the Oakland County Water Resources Commissioner's Office developed hardship assistance program. So that's for the 200 to 300% of the federal poverty level for a household that's experienced a hardship. So that could be anything from a loss of job or you know a death in the family or something that comes up that you don't expect. And that can pay up to three months of someone's water bill or up to $2,000 of their past due uh invoices. And so maybe going forward um we could put those flyers in the notice and as well if
024it is a water related issue and we do have those conversations sometimes when they come in and even I even a lady was in last week before the deadline and trying to make some payments and I asked her about it and I said it's right on the front page of our website. Um but I also I went back and I called because you if you recall the OLSA uh county used to handle that and now it switched to the U United Way and I said you know I haven't double checked. So I after she left I went back and I called that number made sure and they were answered right away and they were yep people from your community you can still call us. So it was still a good connection and and they're still
025answered and we're it was pretty easy to get a hold of somebody. Um so we do our we do try to point people in that direction and and remind them or at least enlighten them let them know. And I think I I'll double check though and those notices going out that this kind of information is included in there as a heads up. They can read it at the same time. Yeah, that would be great. Can we we also make I'm seeing that on the homepage. Can we also make sure we um put on the Facebook page and whatnot. Um the the program for summer watering the sewage that did go out. That did go out. Yeah. Thank you. Yeah. We can keep posting it though when everybody sees it. Thank you. Any other discussion or
026questions? Okay. Uh roll call vote please. Cam. Yes. N. Yes. Ross. Yes. Yes. Motion carries. That resolution is adopted. Next is the um proposed resolution 257 for West Nile. This is the West Nile virus fund program. Yeah. Yep. We've been doing that for I don't know 20 years or so. It's helps the DBW get the items from the county to put in our catch basins and stuff for mosquito control like mosquito dunk I think they call it. Yeah. I will make a motion to approve resolution 257. Support. Motion by Ross, seconded by Nicole. Any discussion? Hearing none. Roll call vote, please. Nicia, yes. Hook, yes. Kemp, yes. Ross, yes. Thank you. Resolution is adopted. Uh, next is nine. Uh, I don't even know what letter it is because we've moved them around, but the Moyer
027Street contract, right? Uh, yeah. Let me get caught up myself. So, um, and Paul is here from Ro at if you may have remember Paul from before. So, we had our bid opening. Um, we only had a couple bids, but they were in range at least and and below our engineers estimates. So, that was good. Um, Paul's reviewed some of those and has the recommendation um to award that project in the packet. Um, and that's a recommendation that the company is Synergy. It's a It's a local company and uh they plan on on working and having another local company BSI Paving to do the uh actual paving of the project once they're done with the underground work. Um it's $799,46 was their uh bid. So I think what it was like 3% below wasn't it
028all of the estimate or something like that. Yeah, 3.8% lower than cost opinion. So, right. Could you remind me again when is when is this project potentially scheduled for? Well, as I I was working on my letter of notice to the Moyer Street residents prior to the meeting. Um, as long as Eagle approves our water permit, which they've had for well over a month or so now, um, we plan on starting like the week after Fourth of July. Okay. And we're going to be done before our trick-or-treating this year. Yeah. Uh, yes. They were um the the when we had after the bid opening our our discussions with them, it it it sounds like a different whole different approach, better approach, and they're gonna it sounds like they want to hit it with a large
029amount of people to get it done sooner because it fits a window that they have. We have priorities. Yeah. There we shouldn't have been anywhere near um Halloween last year and um we should not be this year either. Yeah. I just want to point out that um you know, Mr. Madora does a great job with coordinating as always our water man work with you know sewer inspection work with the street paving so it all gets done at once. So now as we know we did um Park Street last year so now Hoyer Street will be all freshly repaved with the brand new water man. So it'll make a big difference for everybody who lives on that street. So yeah because every now and then those folks that still have the old galvanized line come into
030the home they just can't get the volume to do it because of the corrosion inside the line. Just they build up water corrosion. Yeah. It's they can't get the volume too. So there's only seven homes I think on this stretch that need to have the the last the interior leg done though till more of them had been updated just over the years on their own. All of the ones of course the main and go over to the curb staff are all we knew but several of them have already replaced the upgraded part from the curb staff into the home. Perfect. Is that a motion? I heard I was starting. Yes. I will make motion to approve um street contract award. specialist $799,000 support motion by Ross second by Garcia any discussion um so the funds
031that were uh looks like the write up that created it looks like the funds that were bringing to the table are now a little bit below what we were expecting because some of the water also Uh yeah, because we're we are up we awarded with a grant through MDOT a maximum of 239,000 and some of those work is uh participating funds and some are nonparticipating and there was an email going back and forth today too about some of the ADA work sidewalk work that they want to clarify because she had uh the ladywoman at MDOT had missed some of the notes. So that that's a movable number, let's put it that way. It could could creep back up. We want to take advantage of the full 239 if we can. Okay. Thank you. Yeah. Any
032other discussion? Roll call vote, please. Ross, yes. Cook, yes. Chem, yes. Nasia, yes. Motion carries. That contract award is approved. Next is the Moyer Street Construction Engineering. Okay. Number nine H is in your uh packet. um very similar situation um where we have in the past where they have an on-site personnel there and a lot of the work is on the front end that Paul does in and going through in the bids and getting them out to bid. But then there's a lot of work we're still working on the close out of the Park Street um project and of course there's issues with that project that are causing that the finishing um to be put together. It's still not going to be closed out for a while. So a lot of the work that they
033do isn't just this on-site work that they're there during the project work. It's a lot after the project work as well as what's rolled into this. So, um, Rorow has a couple of main, uh, changes and a couple sections of their contract. Bob and I discussed those a week or two ago. Um, we want to iron out those wrinkles. It it it won't be difficult. I I've talked to Paul. We just I just have one one or two sentences that I work through a little bit. As as you recall, I don't I'm not a fan of limitations on liability for gross negligence. Yeah. So, um just one sentence we got to clear up. Okay. So, that's before this is No, I think we can go forward with it and I I think the sentence will
034get clarified. Okay. Yeah. So, the the uh the agreement as written for the construction stake engineering on-site and then observation and stuff and the testing is 89,300. Um, so if you were to approve of that for me to sign that once it's been approved by Mr. Davis. Uh, Joe, do you have um I guess do you have rates established um in case there's an unforeseen change in scope or timeline? Yeah, they have different rates. Yes. and and you know last year we I think the engineer's estimate of time was maybe 8 weeks whatever it ended up being like 18 so that was a lot of a problem we had some liquidated damages come in at the end the penalties for the contractor and Paul was trying to be a little more cautious this year and
035extended it out a little bit so but then after now meeting with the new contractors I don't think they're going to need that much time they're they're talking like six seven weeks or something like that perhaps and so we might even shave a little bit off that um he did move the yard the the goal post out a little bit for us this year to not come in high and have it be so far over because we, you know, they don't manage the project and and tell them how to do the work. It's up to them to do man the work and do the work. They're there to take measurements and quantities and things like that. Um, but there are pre-approved hourly rates, which I think but they have different rates for different personnel as
036well, too. Yes, is what you're Yeah. Let's let's make sure we get that up front. So, yeah. Okay. because they they do like reviews for site plans and stuff for us throughout the year as well and we use some of those rates come into play there. Thank you. Um there's no further discussion, I'll make a motion to approve the professional services um construction engineering contract from row for the amount of 89,300 um and authorize our village manager to sign that contract once it's approved by our village attorney. Motion by Cook, seconded by Nia. Any discussion further? Seeing none, roll call vote, please. Yes. Yes. Nia, yes. Yes. Motion carries. That's approved. Item 10 on the agenda is reserved for items removed from We got 9J. Oh, we have one more. Okay. 9 J. Uh this
037is we received a resignation uh letter from council member Moren Helmouth um dated today uh May 13, 2025. So we need a motion to accept that resignation. With great regret, I will make a motion to accept the res. Is there a second? Motion dies for lack of support. There's four. Ross left in second. Okay. Motion by seconded by Ross. Um, roll call vote. All right. Cam. Yes. I can see you. No. No. And Ross. What? What's the process if we actually reject? Okay. So, um, did you say yes or no? She hasn't voted yet. Let her finish her vote. Yes. Okay. So, the motion fails. So, it'll be on the agenda of next month. Yeah. That's all you need to know. Yeah. It's not effective yet because you guys didn't accept it unanimously. Yeah. So,
038it goes to next month's meeting. All right. Um on to 10 then items removed from consent agenda. Um there are none. So, we'll move to the second instance of public comment. If anyone would like to address council, please feel free to step up to the podium. This could be anything on the agenda or off the agenda. Our librarian, Mr. Cler. Good evening. Good evening. Been a long time. Um I was hoping that I'd have a newsletter to share with you this evening, but unfortunately things are running behind schedule. Um, we do know that they were allegedly um delivered to the the uh post office today. So, they should be landing in your mailbox at home probably before the end of the week. Um, that being said, I just want to uh share with you if
039you haven't um been in the know so far, uh this is Oxford Public Libraryies 100th anniversary year. We're very excited about that. Um I'm excited about that because in 100 years, I'm only the fifth head librarian this town's had. Wow. Um so it's we take great pride in that as I do as well. Uh additionally I just want to share that we are planning a 100th anniversary gala and fundraiser um that will be held on July 25th 2025 um at Indianwood Golf and Country Club. Um because it is a fundraiser, we want to have fun obviously and celebrate 100 years, but because it is a fundraiser, it is $100 a ticket. Um but that will include um dinner, drinks, uh live auction and a silent auction um and music as well. So it's a great
040great event. Uh and our goal obviously is to have fun, but we want to raise as much money as we can for the endowment fund as well. Um you can purchase tickets right through the website, our website at mopl.org. uh they are actually up and um and it'll take you to a direct link through the Fort County Community Foundation where our endowment is held uh and you can purchase your tickets right through there and then once you share that once that information is shared with us at Ford County we'll actually mail you because we have it's a commemorative thing. So we have actual tickets for this event that we're going to mail out. So we're excited. Also summer reading is going to be kicking off here real soon as well. All of that information uh
041is in this newsletter that you will be getting um too. So exciting. And I'm also working on uh curating an exhibit of the first 100 years of Ash Public Library. And once that's ready, which should be toward the end of this month, the first part of June, um that information is going to be uh in the in the newsletter, too. So, lots lots of stuff going on, needless to say. Sorry it's been so long um since I've been here, but if you didn't know, this past year I had a family emergency that kind of took me away for most of the summer. Um but I'm very happy to be back in full speed and um it's it's great to be back. So, thank you. Welcome back and thank you so much. See you in a
042100 years, Brian. Anyone else like to speak under public comment before we move on? All right, we will move on then on to our committee reports. Uh not go right ahead. They even wanted to make sure they show up this week, which I am. So, um none of things have been going well. There has been substantial amount of growth in a very short amount of time um since everything passed in the fall. So they're still working out some wrinkles, but they've been doing kind of an exceptional job doing it. So if you are, you know, as they're going through that process, just keep us everyone up to date on what's going on. But it seems like things are going really well, especially with the amount of growth that's had to happen in a very short
043amount of time. Yeah. Thank you. Um, and then planning commission and cable commission is Mo. She's absent. any updates on I know we had the meeting when we had our budget workshop on April 15th and she came over here but I don't know what was on that meeting we signed we signed yeah they signed that's what it was what is it called 18 north whatever I can't remember the revive or something close shop yeah revive here you go um and they're supposed to they're going to have a meeting next week okay thank you um DDA uh Jacob um yeah actually feel free to say anything you would Uh but uh we've been doing um go through some facade grants. We also uh have a demolition grant out there as well too for the the block
044company and um I forget the name of the business that we approve of grant and then I know that some of the committees are also um working on their own initiatives. Um I know you are working on a right now. Yes. So, we have an ad hoc home history um committee through the DDA that is doing lots of different work um coming up with the celebration of the village for next year. Also, America 250. So, different plaques around town, different label information telling you a little bit more about history. We're working on redoing historic mural downtown that finally powered complet a few few years ago. So really trying to celebrate and uplift the community. I know that there's a time capsule. So I guess before next meeting and officially done, we need to know where
045that time capsule is so that we can open it next year. Um lots of really great stuff happening and Alison helping support the effort as well. Um, and then I really with the DEA I think too the collaboration about the budget workshops and meetings like this seems like such a smooth process this year that it was this seems to really work and I know like from what I understand also appreciated the process too. And so Karen staff are working on um all of the events that are upcoming. is up and running and we have our partnership with Lake as well too. So things are on the up and up. We have a lot of things going on. Absolutely. Great. Thank you. Um Polyan Trail. Uh yes. And I I I brought my agenda with my
046notes on it this time. Um Polyand Trail does a lot and and it's amazing they can do what they do. They don't have a ton of funding. Um they're working on the master plan update which is an ongoing process there. They did approve one of the historic plaque um locations that CJ had presented to them off Drainer Road. Um they have a good spot for that. Um they approved a logo redesign and update the design to an Eagle Scout project. It's going to be made part of a fundraising project for this young man and it's the logo for the the trail uses isn't going to be changed, but this specific one is going to be changed specifically for his project through the fundraiser. Uh and then they're purchasing some new signs. They've had a couple
047encroachments in the last year or two with people putting fences on their property and stuff have to go to court and stuff. So, one of those was been removed last month and the other one is about to be, I believe. Um, and then they're looking at a 2025 trail resurfacing project. Uh, and they approved that at the last meeting. It's $113,000 total work. 80,000 of that was um, ARPA funds from Oxford Township to the Pine Trail. So, I helped fund a lot of that and um, other than that, it's it's a good group and they get a lot done. Thanks for the update. Mhm. Um there's no meetings of the ZBA. So we'll move on to our manager clerk and attorney reports. Mr. Mador. Um yes. And I I believe in my packet I included
048a long list bullet item to you guys. I hope um rather than trying to remember all of that had to do with Park Street and Moy Street coming up and some other things going on. Um so if if I hadn't received any questions or feedback. So hopefully that you guys got the gist of all that. Um that's about really all I have. We're we're continuing to work on the projects and going forward. Um, I did have one question on Lincoln Street at mechanic the drainage. Oh, yes. Is that um are we are we have to budget for that? How does that uh Yeah, we're we're looking at some options. We were looking because there's some we're famous for having these uh drywalls because they work right. You get a collection pipe here. It only goes
049200 feet and it doesn't have an outlet. So, it just soaks in and there's a couple spots down there by DA that it it's not enough capacity in there. So, when it's heavy rains, it backs up. So, we're trying to reach either down Lincoln Street to connect to one that does eventually have an outlet to M24 or reach north on along a mechanic up towards Moyer Street. We're looking at our weigh in the options right now. Once we have something of a plan, it would be funded by the local road system. Um, but we would have to come back and look and see. It's just one of those things. It it came on the radar because of the the South Washington triangle, the 32 condo units, the conditional use you guys or zoning you approved.
050They were already going to be starting at Lincoln Street doing sewer and water extensions down around and Rudy thought, hey, they're already there in in the intersection. Why not have them also do this 200 foot of storm sewer extension? Um, so that's kind of what prompted it. It's been a problem. It doesn't really get into anybody's yard or things like that, but it's just it's a it floods the intersection at times. So, Thank you. Y can we expect um the samples from Oxford? He said he planned on having them by the 23rd, but he hoped to get us yet this week, I think, or next week. Yeah. Originally, because they were done a week and a half ago, and I reached out to him, and um originally their plan was they were going to get
051them back to us by the 23rd, which he said he can get them to, I believe, later this week. Thanks. Okay. Um, taxes are officially settled for last year. Um, I worked with the county and got that all figured out. Me and Vicki are going to go do some training at the end of the month at the county just for the other end of all the stuff that we didn't do before and learn how to do that. Um, and I've got a new repayment option that I'm going to work with Joe to get on the website and it's if they want to do an electronic check and it doesn't cost the residents anything to pay the utility bills or their taxes. So instead of paying the fees for credit cards and the AC. So I
052got that in the works right now. So other than that, we did a lot of shredding last week. Always a good thing. Oh yeah, it it would it would love the whole length of that wall out about 3 feet about 3 ft high or four feet high would have been what I have in their garage, right? Great. Thank you so much, Mr. Davis. Any news? So I I have something. Um each year Eagle State of Michigan holds a uh an annual conference, an environmental conference, and this year it's in Moskegan. It started today and it concludes on Thursday right before lunch with a one-hour keynote speech which I've been asked to deliver. So I'd like to get out of here so I can meet with this fifth grader and get some pointers on how to
053handle that podium because I got to do one hour and I could use a little help. So maybe we can chat after. Okay. Thank you. Thank you. But u it does involve the um the materials management planning headed by the county and eventually this community is going to be presented with a county plan. Yeah. On how we're going to manage all of our waste, recyclables, and trash in Oak in in in Oakland County. And you're going to be asked to approve that plan. and it the planning stage goes on for about two years and I've been instrumental in getting those plans underway in in in the state. So, um you're going to eventually be involved in this. Wonderful. Thank you. Appreciate the updates. Um okay, next we move on to council comments and start. Um
054yes, so two things. One, thank you. I know Rudy's not here, but thank you to Joe and just we actually have a crowd tonight. Um I just was super thankful when we had issues with our water, how responsive everyone was, how every like just it was absolutely fabulous. So if anyone does have any problems that were I can't say kudos enough. I was not expecting such a rapid response and you weren't treated you were not treated special. You were treated like anybody else. No, no, but I I do think like knowing that and Rudy made a really good point a couple weeks ago where oh if I don't know there's an issue I can't it's an issue and so just trying to be diligent about that but if there is something going on yes to
055let all of us know so that we can hopefully address it if it's larger spread like instead of just thinking it's an isolated incident. Um second congratulations to the library on 100 years. Um this is my own PSA for my own end. Libraries, museums across the country have had financial funding cuts. Um so IMLS, NE, NEA, standard funding sources for entities like our public library um aren't getting the funding anymore. Michigan Humanities very well could shutter which serves Oakland County which has done programming at our own library for many years at any point in the next couple months. So just congratulations if you can go and support the library. I highly recommend it because those types of entities need it more than ever. Thank you to all of our young leaders for coming in here
056and speaking with us. That was awesome. Um I'm sure it'll be an exciting event for you. Um that's both I'm extremely proud of what you're doing and I'm very happy to support it or you spoke very well. I'm very impressed with you guys. Great. Um, I'll just mention, I know I've mentioned this before, but um, we um, some folks here, we attend a monthly um, Oxford leaders program um, meeting rather. Um Brian's attended a lot of the meetings, the superintendent of the school district, um our fire chief, our police chief, the Oxford Sheriff's Department, um Terry Styles from OCTV, um the DDA, Joe, um township supervisor and I, we get together, uh once a month, um in the morning and just talk all things Oxford and kind of share, you know, what's going on at
057the village, what's going on at the township because so many things do overlap. And so um I just wanted to let everybody know that those are still going on. and they're I think they're very productive. Um you know, we're all Oxford. Um as Jack Curtis says, and I don't like to quote him necessarily, but it is helpful to share information across all of us. And so I think those meetings Oh, Phil Castonia from Oxford Touch of Parks is really the been the one to kind of lead the effort. And so, um it's going really well. So if there are ever issues um you want anybody you know in council or elsewhere have um where you know just know a group of us get together every month to talk about things and so any issue that
058you may have or want to raise can be brought up there to kind of get some collaborative work going um so without any further delay then I will make a motion to adjourn at 7:48. All those in favor say I. I motion carries.