001We'll call the meeting to order at 4:39. Can we get a roll call, please? Yes. Um, Mr. McDonald is excused. Mr. Flood here. Mr. Breakfield here. Mr. Croski here. Uh, Mr. Moore excused. Mr. Ferrari here. Miss Waffle excused. Miss Ross here. Uh, Mr. Mador here. Mr. Bernett here. Mr. Curtis here. Miss Granger here. And then Miss Swack and Miss Hilden Gor are excused. We have a quorum. Yes. So if everybody can stand, we'll pay respects to the flag. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Any changes to the agenda? when uh we are going to eliminate uh n audit the audit. Okay, Chris, I'd like to add an item maybe like under
00210F to make our meetings every two months versus every month. I don't know that might be a big mistake. A lot of activities going on right now. All right. Well, we can add as we'll have discussion item uh 10F not meeting schedule. Uh so we'll uh entertain a motion to approve the agenda as amended with removing of uh 10A the audit and adding 10F for discussing the meeting schedule. Any is there a motion to approve? I'll make that motion. All right. For our second All right. All in favor? I oppose. And and um board if if for for Rachel's Rachel is new. Hi Rachel. Rachel. This is Chris Barnett. Hi. Yes. And she's gonna be taking minutes for us. So, if um if you make a motion, if you can say your full name just
003to help. Yeah, just because she's just learning everyone. Sorry about that. Hi, Rachel. I'm taking backup phones to help, but we'll see if this right. Thank you. All right. So, the motion was made by Say your name. Uh Joe Ferrari and seconded by Edville. There we go. Thank you. Thank you. Sorry, Rachel. That's okay. And everyone said I. All right. Uh next is minutes. They're attached. Thanks, Lynn. Motion to approve these. Anybody? I'll make a motion we approve the minutes at break bill. I'll second that, Joe Ferrari. All right. See how quick we learn. Rachel, all in favor say I. I. Anyone opposed? Are you going to have that name test at the end? Yeah. All right. Uh, director's report. Like to make a motion we receive and file the director's report. Report. Okay. Moved
004by Breakfield. Supported by who? Carl. I know you remember the rules. Carl. Say your name. Carl for Rachel. We're trying to help her. Yeah. Oh, that's right. You don't. Carl. Yeah. Carlowski. Thank you. And if you could spell that. Yeah. Just like a sound. Hey, see you from having to read the whole thing. Thank you. I appreciate that. Are there any questions or comments? Are anybody have any questions for Lynn at this time? I think it was a great report. A lot of info there. Appreciate it. Okay. Thank you. All in favor say I. I. Anyone opposed? Public comment. Any member of the public wish to address the not a board? All right. Seeing no one no one running forward. Uh we'll move on to approval of our financial activity 8A. I've looked it over.
005I'd like to make a motion at break bill here to receive and file the financial activity and approve the bills uh 548,371. Let's do those separate. Let's do the financial receiving and file first. Okay. I'd like to make a motion receive and file the Is there support on that? Syowski breakfield and Sowski. Carl, remember the rules. All right. Um, any questions, comments? All in favor? I. Anyone opposed? Now, Mr. Brafield, entertaining your motion. Springfield makes the motion to approve the bills at a total amount of $548,3711. [Applause] She's going to That's the one name she's going to remember. I see the I see there's a strategy there, Carl. Um the signs are all up in All right. Uh any questions? All in favor? Uh, is this a roll call? Yeah, it's a roll call, please.
006Okay. Flood, yes. Breakfield, yes. Cyroski, yes. Ferrari, yes. Ross, yes. Mador, yes. Barnett, yes. Curtis, yes. Granger, motion passes unanimously. Uh, we're on to old business item 9A, which is our intergovernmental agreement status update. Uh, it's in the packet. I'm going to turn this over to Lynn. Uh, yes, the um intergovernment we are um is in the hands of our attorney, Dan Christrist. We have a meeting next week to go over it and further. So, that was just an update. Thank you. Sorry, it's not in the packet. I was going to say packet. That's what I meant to say. No, it's not. It's just giving you an update on where we're at. I just wanted to keep it on the agenda until we make Yep. And that's what we said. So, so we would just
007keep it keep it out there until we till we bring it to a close. Thank you for the update. Did he give an idea of how long he thinks that might be till He's like he's not sure until he gets into it. He hasn't had a chance to really dig in. We're going to have a meeting next Wednesday. Okay. Uh and um and I asked ROD to send us theirs because I think they are just starting to update theirs as well. So we hoping to work together on that. Great. Brings us to our uh so no action required there. Also um 9B probably no action here. Just an update from Lynn on the renovation status. Right. As I kind of put in the in my director's report, there's been a we were hoping that we
008could use the Oakland County preferred vendors to choose our construction manager that were prevetted. Um, after talking to their new procurement manager and our architect, Steve Augger from AKA, um, there's she's saying that we have to go for our own uh, RFP, write our own RFP for a construction manager. So, um, we've been going back and forth. Steve was convinced he could maybe talk with them and convince them or RFP. He said RFP, request for purchase. Proposal. Proposal. Okay. I always called it court. Oh, there's some RQs, RP. So, uh, that's the process that we have to do. So, I spoke with him today. He's still working with Oakland County saying, but he said even if we have to, he'll handle the process. It's just going to cost us more money. So, I was uh
009reaching out out to other transits to see how they've done it. Well, I did. I spoke with OPC. Um they had a renovation of they they um got a new transit center outside of their building in Rochester and they did the renovations and I spoke with Renee on Monday and she said no we just hired Frank Reald and did it but this was before they in put these new rules in place. So Oakland County um in our new contract put all these facility rules in place. So we're kind of um leading the edge on this one. So, unfortunately, and there's a bunch there's emails going back and forth even today um on this and uh we're trying to see if we can assist um Ashley. Yeah, Ashley, our budget procurement um director. I I think
010um I I don't I mean I just just for this group I I think I mean aka should augur client should help us. I don't know why they would charge extra. I mean if they're okay to me it should be something pretty easy for them to do. So, I'm curious about if he's saying how much it's going to be. It's going to be extra. I'm curious what that's going to be. We'll find out. Can we dig out the proposal when you did this building? Yeah. I was going to offer that up. We we sent we sent um what we the fire department. Um yeah, we sent one of our most recent projects as a model, but different right now. Steve uh included it in the price of the drawing because we upfront told him it's
011going to be the program manager, right? and he thought he was gonna use the county list which he's used in the past like he Steve was the one that did the OPC job so he's like oh yeah I've worked with us we know the program we'll just pick one of their preferred vendors and now they're like no you can't do that so they changed their procurement policy to bid everything right right um okay so that's the building renovation status update that'll also stay on our agendas as old business until we are renovated Next, this is in your packet, the MYOSHA review update item 9C. Um, Lynn. Yeah. So, we um I just included our um abatement letter to our MYOSHA um citations and and to show that we've taken care of it. It's been completely
012abated and we paid um the fee which got reduced down to $1,100. Great work. Comment on that. Congratulations. It was a huge amount that you got it down to a smaller. We did. So, good job. when the whole scheme is a pretty small violation. Yeah. Things just weren't labeled, right? Well, we had to create um the the you know the binder and we we we created one online. So, it's an online system and it's uh really easy to to use actually. You just scan a QR code and post it and it's an easy system to keep up versus having a binder and whatnot. So, it's um it's good. Jeff um Rosendine, our lead trainer, is the one that took that on and um handled it really well. So, And um and I'll say this that
013um Lynn, you know, there's uh the three townships are um met with Lynn, Oxford, Addison, and Orian. Uh and and we asked a lot of these questions. Um and I would just say from my perspective that, you know, we got a really Lynn has a really good handle on on this and I agreed. The fact that we were able to get the fine greatly reduced um was great also. So good work to Len team. All right. Um let's just uh this is since this is a a document in our packet. Let's um receive and file. Is there a motion? I'll make a motion to receive and file. Ed break for making that second Curtis. Second by Jack Curtis because he's louder and he's right in my ear. We'll do it the next time. I'll yell
014next time. Yeah. Uh, any other questions for Lynn? All in favor? I. Anyone opposed? All right, brings us to new business. As discussed, item 10A will probably be in our next meeting, our audit. Uh, we'll move on to 10B in your packet. Vehicle camera RFP released by SMRT on April 21st. Yes, I've included the the RFP that has the specs included. We were going to release it last Friday, but we had some questions on the maintenance contract versus the warranty. We wanted to have some clarification and the procurement manager is on vacation last week. So, we want to have him review it, make sure we have it in the spelled out correctly before we send it out because we figure it'll take more time um if we have questions. So, there it's going to be
015released on uh April 21st. This will be for every one of our vehicles. Yes. Well, Mr. Chair, is this a receipt and file or just table it? Uh I think this is a receipt. We can receive and file. I mean, it's you know um process I think. Okay. I'll make that motion to receive and file the vehicle camera RFP lease by smart 42125. It's a great bill. Is there support over there for the museum? I was waiting. Ros second. All right. Um, we also talked about this when we met and uh we we this is something that we need definitely is needed and we'll be A welcome addition. You need to roll call. No, not for receiving file. Okay. Um, is there uh did you want to add anything? No, you already covered it. All
016in favor? I oppose. All right. Next item 10 C, ad hoc committee update, H&TV meeting. Yeah, I just put a little synopsis of the meeting that we had with H&TV, which is a consulting firm that Oakland County um had hired to kind of do a um review of of the transit companies, the five transit companies. So, they've been working with all five of us. Uh it's was initially put into place um to be a long-term contract. They originally started out um helping us with um promoting service and also like helping um get put a surveys on all of our websites so that we're getting some feedback. We recently um just this last week put QR codes that have um in all of our vehicles and so all of our driver or all of our riders
017can take surveys to give us feedback when they're on the vehicles as well. So that's part of the H&TB. So, um, Eli, uh, the transit manager of Oakland County said that they, uh, that H&TB can also, because it's within their scope to help us with all of our transition and our organizational growth and trying to figure out the positions that we have to kind of help us look at our org charts and our duties. So, um, we had a meeting with our ad hoc committee and, um, and and and they're, um, I've sent to them the ORC charts and the duties and they're kind of just doing a review. So, then the ad hoc committee will be meeting next week. U Mike is on vacation obviously this week, so they're supposed to have a meeting
018scheduled uh, soon upon his return. If you guys come up with something, is this something you'd probably implement in the next budget year or No, soon as you can probably. As soon as we can. Yeah. And we discussed this again in that meeting reference and as Lynn said, um you know, we we all agree this organization has exploded over the last couple years through um you know, initially no action of our own, but I think we're responding really well. um you know through Lynn's leadership. So that was sort of the message and I you know I don't want to say I'll let Jack speak for himself and Mike was there as well but we want to make sure um we're giving Lynn the right tools but we're also really thinking it out. So we don't
019do this today and then 3 weeks from now. So, so we like the idea of and appreciate Lynn's patience cuz we also said, do you have the tools you need to keep operating because we don't want to put put her in a position that she doesn't have the right people and the tools now and she's good for now but long but not forever. So we So I just personally appreciate that, you know, we're obviously it's reactive because we're we have to react, but um we slowed it down a little bit and I and I know um since then there's been a lot of discussion and research and um all the things we've asked Lynn to do she's doing. So thank you. Thank you. I'll uh second that. Thanks. Does anybody have any questions about this
020or the process? Um and yes, it will be coming to us um by way of probably org chart um amendments and job description amendments and maybe positions open to hire near in the very near future. I agree. If you have input, Lynn is an open door. You can directly reach out to her or if you want to talk to again the committee is um Jack Mike McDonald and myself, you can obviously reach out to us as well. Um But Lynn is probably your best bet if you want to if you look through this and have questions or ideas. Um, what I've seen from it or bird's eye view is there's a lot of good workers, great workers, not enough management. You never see that usually. Usually it's other way around. You have too much management,
021not enough workers. They got a lot of people out there that you need people to kind of division it off. The job descriptions were complete. It was good work. Uh but again how much management what what is that span of control? That's a lot of work for one person. Yeah, the job has definitely grown. Huge. Huge. It definitely has. Huge. Um all right. So there's a report in there. We'll receive and file it. Who wants to make that motion? That motion. Breakfield's on a roll today. Is there support? Support. Carl. Thank you, Carl. Uh, all in favor say I. I. I. Anyone opposed? All right. Next, insurance renewal time. Um, item 10D. Uh, it's in your packet as a separate attachment or paper as well. Go ahead, Lynn. Sure. So, MMRMA is our provider and,
022uh, we knew we were going to have an increase because we knew, um, we had last year was our first year with MMA and that was at 260, I think. And um we added 20ome vehicles and a lot of employees and they never made an adjustment from last year. So we knew it was coming. That's just how they how they roll. They just said, "Well, we'll just adjust it next year." So I had budgeted um 420,000. Uh they came in with the current program that we have, which is the deductible program of 426. So we were close. Um and I've built in that extra into the budget adjustments that we're going to be discussing later. Uh but he did say that um that he presented a second option and that's a self-funded program as an
023option. With that option, it's um and this is where attendee kind of explains the differences here. I think this he made a cover page which I think is really helpful. In our current uh deductible program, our liability deductible is 10,000. That's like for lawsuits and whatnot. our um our damage, like if we damage a vehicle, it's $250 deductible versus a self-funded is 15,000. I'm sorry. So, the liability under our current program is 10,000. The self-funded liability is 75,000 for per claim under the self-funded. Uh for if you have a if you have a um issue with a vehicle, it's 250 each vehicle versus 15,000 under the self-funded. And then property is the same at a,000. And you can see what the premium difference is. 426 versus a 354. So in this 354, it includes $50,000
024that we put of our own money aside to pay the funds the way the self-unding program works. It also includes $17,000 of a stop-loss program that will limit your um amount that you have to pay out in in premiums for 112,000. So that's under the self pro self um funded program. So what he did is he took our losses last year and our or our um claims last year and our claims this year to see what we would pay under both programs. So those are um spelled out for you. You can see that actually, you know, it would have been um cheaper using the self-funded program. We the total paid in 24 was 477160 versus um the self-funded program would have been 466485. He did the same thing in 25 um so far to date
025438 160 versus 396. He said that um we didn't realize how quick we were going to be. You know um normally if you came in with us at this stage you wouldn't even have the option to be in the deductible program. You would only have a self-funded program. Most large cities are only there and you're you're past that. He said in most likely this will be the last year you'll actually have an option. Next year most likely it'll be self-funded. So the question is, do we want to stay with our current program under the deductible or move to the self-funded? So it's still with the state pool, MMRMA, Michigan Municipal Risk Management. Uh I'm on their board. We had our monthly meeting this morning in Leavonia. Um we're talking about this issue because right now
026um there's two type of members. It's the only people that can get this insurance are cities, villages, townships, counties, law enforcement agencies, and community colleges and public transit agencies. Um, MMRA is one of the most reputable insurance pools in the country. Um, and what to to kind of just give another little different perspective if this is confusing. They're all we're all they're all basically self-insured because it's the pool that insures us and we have stop losses built in. Um, we discussed this morning at our board meeting that we are going to no longer offer this state pool membership. the whole thing as a state pool, but like we're join we're joined as part of this pool in the in the pool. I'm trying not to confuse it, but it is confusing. Uh we would be
027potentially if we went to this other option, we'd be like an individual member, which is accurate. This is the last year we're going to even be allowed to do this because of the size we are to be um to not be an individual member. And I think what they're telling us cuz they mentioned it to me this morning down there is you know if you look at our last couple years that it would make sense and it opens us up to other things too in the in the um individual member like we're the township that's our insurance is through you know we pay this premium but then every year we get money back like this year we got like I think almost 100k back because our over they look at a lot a lot of
028different factors and then it also opens you up to be able to get the the RAP grants, risk avoidance program, RAP grants, and because we're a renewing member, we'll be eligible to apply for those grants, too. Um, which could maybe potentially offset some of the camera purchases and things through. I did mention it. Um, and I said I was planning on if if we have any. Yeah. But he said without a doubt, every quarter they do the grants and that we can apply. And you know, one thing about these grants is I don't compete with you. No, I offer a grant. and he offers a grant, MMR, they they look at it and say, "Yeah, it's a viable grant. You get it, you get it, we all get a car." We we give them we
029give a lot of money back to members. So, it's a um from my perspective, it makes sense to probably switch to the individual membership because we're going to have to next year anyway. Um that's kind of what they're promoting. And you can see for the last two years, it would have saved us money. Um not a lot, but a little bit. Uh, and then that $50,000 that Lynn mentioned, it's a little like um the the So, you know, we have lawsuits all the time. All of us do. You know, we fund up to the first 75K. So, if we get hit for $10 million, the organization would pay 75 the first 75,000 Nota. Um, but that money comes from this pot of money that we have sitting already there, which they're taking 50, they're asking
030for 50k up front. So, the risk to the to the organization if we had a large claim would be the first year would be potentially 25,000 out of pocket. Um, that could obviously go against this. Um, but like us now, we have we keep a couple hundred,000 in there. So if we get claims, we're not pulling money out of our general fund. So over time, it makes a lot of sense to do it this way. And obviously the risk is is usually it's a savings. Unless you have a ton of claims, then it's probably not a savings. So that's my sense on Joe and then we'll come back here to Ed. So when you set the money aside, is it kind of like an escrow then? I mean, they're not they're not collecting it and
031keeping it every year then you replenish. It's our money earning interest in their account, right? Okay. So it's not like they collect it and take it and next year you you have it again pay it again and again. No way. It's always Yeah. And we could pull it too. Uh now their their their recommendations are you keep at least one SIR selfinsur self-insured retention in their account so that they know if there's a claim they're going to get paid because some of these cities aren't financially strong like all of ours are. So they want to make sure you have money to fund a claim. But I will tell you, some of our members have millions of dollars in there because they make great our our funds outperform where our investment tools, right? We're not meant
032to be that way. But it is 100% NOTA's money that next week if it if if we chose this route and we have 50K sitting there, Lynn could send an email to our agent saying we need $10,000 for whatever and they give it to us. It's our money. So, it's smart to keep at least one self-insured retention in there. So when you have a lawsuit, you're not scrambling to pull money from someplace and put it in. Um but um it's worked really well for the township. I mean for us, we have had years where um we paid almost zero dollars because we got so much money because over how the overall pool works is we don't accept everybody. We don't want there's certain people that want to be a member that we say no to
033because their claim history they have a bad history with their police department with lawsuits or whatever. So, we say no, we want good members. So, the pool performs really well and we get money back every year. And like I said, there's been times where our overall insurance for the entire township for vehicles, liability, everything has been less than $20,000 for the whole year because we got so much money back from the previous year. Now, that's not every year, but it's been a really good program for for not just us, for anybody any member because it's it's a really strict criteria to even be accepted into the program, if that makes sense. Do you have a preference on which way you want to go? No, I really don't. So, back to Ed. Yeah. Um, my question,
034the deductible, the way we're doing it right now is 10,000 liability versus 75,000 liability. There's a lot of activity going on right now with NOTA. I'm not sure would it be safe this year to stay the way we are with the lower liability deductible. Then next year we will be going to the self self-funded, but hopefully the lower liability would save us some funds in case any activity comes to us before December. I don't know. I'm just Well, that's a really good question and I think that um I would I think we need to ask Craig if we switch, what about the existing things that are already been? He said the existing ones um stay there the way they originally were. So that'll stay back in the same program. So we call like a claims
035made, right? Claims made prior to that would be under the old program. So So either way we So if we go selfunded and still say the activity is going will stay remain the way it was if it was an existing claim last year. Yeah. Existing claim. existing claims because we have a few and you're right that's a good point but those will be under the old program no matter what we do because they were already filed. Yeah. And then what how I understand it isn't it's maxed at 112. So it' be 75,000 for the first and the second you would max out at the 112. Right. So you wouldn't hit correct. Okay. So you wouldn't hit Yeah. Even though it's scary when you say self-funded there are all kinds of stop losses built in. So
036you're never going to be paying a million dollars. your your your max is going to be 354 + 112, right? So that's 467 basically worst case. Well, that was my only concern about the activity we've had this year. Would it be really hurting us, which sounds like selfunded either way? I I it really because of our size. Yes. It's the small communities that have a, you know, 10 employees that still are in the part of the pool. But for our size, it definitely makes sense to to go this route. For the wrap grants, are we eligible for that under our current both? We are. Oh, he did say we are eligible now to to apply for those. You have to be with the program I think two years or something. Yeah, we just became eligible.
037Okay. Um, however, the dollar amount eligible you're eligible for is a little bit higher for individual members than state pool members. Okay. All right. Yeah, we've talked about it. Could I make a motion? Yeah. I'd like to make a motion for the MMR to ML to stay to go to self-funded uh insurance. I'll support that. Barnett. Barta. Sorry. Thank you, Barnett. Sorry, Rachel. I wanted to say breaking the rule. Now I have to apologize to Carl too because I picked on him. Sorry, Carl. Um, and I don't get paid to be on their board. I sound like a commercial, but I'm just telling you this is a this is a this is a better scenario for us. I think it's makes sense to do this selfunded. Yeah, we're going to be there next year anyway.
038We're Yeah, we're eliminating the state pool members, but but you can see we would have saved money the last two years anyway. And even our stop loss is less than the total. Mhm. Our stop our stop loss is is at 466 485 which is stop loss is at 112. Well, I'm I'm adding 112 plus the premium plus the 354 plus the premium. Yeah. Um so okay. All right. Uh is there any other are there any other questions? Uh let's I don't know. Let's do a roll call just to be safe. Sure. Flood, yes. Breakfield, yes. Sowski, yes. Ferrari, yes. Ross, yes. Mador, yes. Bernett, yes. Curtis, yes. Granger, motion passes unanimously. Uh, item E, budget adjustments, also separate attachment. Very small writing on your screen, even smaller in print. But I'm going to turn over
039to Lynn. Okay. We have a a few adjustments um to make. Um there's some in the revenue department. One is our we now have a new billing through community mental health. TTI used to give us $200,000 every year and it's kind of moved to um OCN and we're billing that actually we don't just get a flat amount like we used to before. Now we are billing by the ride but and we have to do it monthly. Um and based on what we're seeing the first quarter this is what we anticipate which is basically 200,000 which is um um which we thought we had lost the 200,000 but we're just getting it in another form. So that is adjusting. Um our fair income is down a little bit more from what we um had originally budgeted.
040So I reduced our normal fair. Part of it might be because our QIDE system going live. We've some different difficulties with reporting and whatnot with um going live in January and trying to figure that out. So trying to work through some of those issues. So we'll see if that changes. Um and then I just had a few a couple two more grants to add an adjustment to the urban grant. I had recorded 100%. It's a 50% grant. And then I have a $250,000 deduction for LBO state funding. This is something This is part of the reason the um audit report isn't made yet because LBO is our local bus operating. It's a state funding that we receive about 30% of match of our operating expenses. It's a little bit different based on what if it's
041urban and rural, we're in both. So, we have to do kind of a calculation. It's a very um detailed calculation and um apparently what they do is they we do a budget like in February for the following year which is what we did. Smart is the one that's um executes the contract. So we had a contract for 1.6 million. Um but then they go back and you have to look at your actual expenses and go through the formula to see if that number is right or wrong based on I met with their VP of finance about a month ago. I had him review my calculation on what I think it is. if we look back and it shows that we probably will need about 200 it looks to me that we'll have to pay back
042250,000 but um and he agreed I'm just not sure exactly how to show it and if we're going to show it now because we probably won't even have it reviewed until a year or so later from now. So so that's what we're kind of working through is how to do that. So I've adjusted it for now knowing I'm not sure if we're going to have to pay this 250 but I've built it in and may adjust later if things change. Um, but that's kind of the reasoning behind it. And then I've adjusted some of the expense side. So that's our our revenue adjustments which increases by 128,948. And then I've made some adjustments on the expense side where I had to increase the workers comp insurance by 42,000. That's obviously for our increase. Um, I
043did increase the vehicle insurance assuming we were doing the traditional route. um 6,660. So that'll need to be adjusted based on the self-unding, but at least we recovered for that. And then I made some adjustments in the um payroll and it was mostly just um moving money around, not adding, not subtracting, just uh reorganizing money. We had taken two of the drivers, Richard and Roger. They're now kind of in admin and moving some things with Mike and Dave being gone and adding Rachel and whatnot. So that is kind of a wash um with those and it looks like we're reducing some of our fuel cost um based on what we have to date. So that is an um budget um add our expenses of 128. Oh, and I've got a contingency built in. So this
044is something Oakland County when we do our budget, they won't allow us to build a contingency. It always makes me nervous. Um so with these adjustments, we'll have a contingency of about 180,000 built in right now. But there's always things that are you just never know what'll happen. So there any questions on any of the budget adjustments? How many did you are you anticipating the budget increases due to the changes in the sick pay? I've built those in already. So I built in those um part of our um driver wages. Good question. On the insurance, I would keep it. Okay. Um because um it's smart for us to build that fund up to 75K the requiring 50 to start. Good idea. But if there's extra Mhm. then it's there and it is interest bearing and
045it's our money. But I think it don't I just would leave it. Sure. Um unless anybody has a problem with that if it if that's the the way you ran these numbers. Mhm. Um because it is smart to have that money sucked away so that when we do have claims, we don't have to dig into do another budget adjustment best possible. Um thank you. Very thorough explanation. Are there any other questions? If not, a motion to approve the budget adjustments would be in order. Motion to approve. I'll second and breakfield. The only comment that I have is next time either give us a magnifying glass or craft bigger on my screen. You can zoom in. Yeah, this is tough. No, it's okay. We're She's trying to save money, not use 11 by 17. Thank you.
046All right. Um, budget roll call. Let's roll call, please. Flood, yes. Breakfield, yes. Serowski, yes. Ferrari, yes. Ross, yes. Mador, yes. Bernett, yes. Curtis, yes. Granger, yes. Okay. Motion passes unanimously. Okay. We had an item added by Mr. Ferrari about the not meeting schedule. Um, talk to Limbo. We're required to meet six times a year. Yes. Joe had called earlier today and I just checked in the um intergovernmental agreement and it says we have to meet a minimum of six times. like poly and trail doesn't go in like quarterly you think maybe we should look going every other month I mean as long I I guess I would ask I mean if it interferes with the operation of the organization then I would not be in favor but if it doesn't and I don't know
047what the what this how we approve bills and how we approve things if that would change Joe I've seen some organizations like this where the general members ers meet quarterly. There's an executive board that meets every month. So maybe there's if there's things that come up that you know the committee of the people have to meet. Maybe you could do it that way and the general everybody else doesn't have to show up to every other but I know there's a lot going on again how you Chris mentioned how this place has exploded in the last year or two and it might be to Ed's point tough to do with all the changes and all that's going on all the changes in the structure and everything. It might be tough right now but I'll do this.
048I'll let it go down the hill. I'll make a motion that we keep it just the way it is monthly. If somebody wants to second it or let it fail, it'd be fine. And I know we usually cancel in the summers generally if we don't have anything major going on. I know we've cancellation. He'll send us an email saying cancel and we can cancel meetings at this meeting also. Like we could say I mean a link could say we don't have much going on. We don't have a lot going. We could uh you know I we don't need to meet until June. Yeah. You know um maybe that's a better approach for now. Joe, are you okay with that? Like if we just have the director telling us, hey, cuz I appreciate when you've given
049us a couple of free, you know, Thursdays back. Mhm. Uh in the past. For me, the harder part is the timing. And I apologize, but like I have a standing four. I'm trying to move that. 4:30 is tough. Um what about 437? It actually was 4:39 according to my clock when I got here. The traffic was crazy today. But um and our chamber does a every single one of the ribbon cutings at 4:30 on Thursdays. And so I I miss them. I don't need to be there. I send other people. But um for me the time is is a little bit challenging, but we won't miss we will leave it just as is right now. So we need no action. Okay. But um we are fully and freely giving Lynn permission to cancel meetings if
050okay we don't have a lot going on cancel and we can do that at a regular meeting at at the end of the agenda because there's no business move to cancel the May regular meeting and we'll cancel right I'll know we need the audit next month so that's why I can't say anything but because we have to prove the audit next month so all right yeah so next month we'll do the audit but no and that's it's it's a good point thanks for finding that Joe and now we know if we if We cancel one. We're still compliant with our bylaws. All right. Completes our business. Moves us to public comment part due. I don't see anybody running in here. Close that. Uh you have the monthly read uh rider and mileage reports on in
051your packets. Is there a motion to receive and file? Flood to receive and file monthly rider millage reports. What? Wait a minute. Time out. And you are? I said flood. Oh, flood. Flood. He see those guys from Orian are smart, good-looking, and follow the rules. I thought he just was wearing high pants. I think so, too. Flood and Breakfield. Got it, Rachel? Got it. All in favor? I. Anyone opposed? Board member comments. We'll start with Mr. Mador and go right around the horn to flood. Um, happy Easter. Enjoy your weekend. Um, my golf league starts on Thursdays in May 1st. So, um, you have to skip golf. Maybe see you in September cuz, you know, up until recently, I was not even a voting member. I kind of morphed into one at when we needed
052a quorum one day. Thank you. We appreciate you. Cuz I found it in the bylaws. I'm like, even the attorney was like, "Oh." I'm like, "Yeah." Well, listen. Now, just make sure during golf season that the village is represented. You know, I'll show up. Fine. Two in a row. I know. That's good. I like your shirt, by the way. We could We could always I know we've moved out of not building to here, but we could post it there, too, if if that helps the traffic. Yeah. I mean, couple two miles. You're in the middle of Well, there's no room. I mean, when we we just we took our little we had our committee meeting and then we took a tour. There's literally no room. There's no room in not. Oh, I know. I say
053we I mean we Oh, you're Yeah. Save saved me like 2 minutes. Yeah. 437 then. We used to ro Didn't we used to rotate these? I thought we used to. I love I was never late to the ones that were in my office. Just had to go there. Yeah. So they outgrew it. That's a fib. I'm calling you on that one. Doesn't seem fair. You used to the village's fault. Today I was meeting with all the village people, your manager, your your director and or your president. And see that's why I don't talk too I talk too much. Enough of that. Anything else? No. Thank you, Miss Ross. No comments today. I think it's been a good idea for yourself and Jack and Mike to meet with Lyn, look at the organizational structure, get a
054good handle on that. And I appreciate that. Thank you. And we will be reporting our fearless leader, Mike, certainly not Jack. I will be reporting back to the board probably at the May meeting because yes, I agree that was um you know, no one's done anything wrong, but we just exploded because of the county transit mill and a lot of things out of our control. So, I think it um we just had to deal with it. It's been really good and and there will be a report from the committee when our boss gets back in town. Yeah, he's elected the boss because he's gone. Yeah, that's all I have. Rachel, welcome to the team. Anything you want to add to the whole mix? No. What is your official role? Admin assistant and scheduler. Awesome. Yeah,
055she's amazing. Welcome. Is where do you come from? What do you mean? I'm putting you on the spot right now. Where do you live? Attica. Attica. So, your commutes? Yeah. It's not bad. Not bad. Okay. Yeah. I'm like on the border of Adica and L. Okay. And your husband works right next door to us. Oh, you guys carpool? No. No. Well, welcome. Thank you. I've been to the LUM International Golf Course before. It's great. I've been to LUM hot dog Festival. You just blink and you're you're done. Yes. Great to see everyone. Happy Easter. That's my comments. Yeah, Ditto. You know, I have no comments. Thank you. My comment is very important. Just remember what Easter is about. It's not bunny rabbits. It's Jesus. is dying on the cross and being resurrected. Great meeting, a
056lot of hard work. Congratulations. Thank you. Yeah. I'd like to welcome Rachel, too, now that she knows who I am. And I'd like to wish everybody a happy and healthy holiday weekend. Thank you. Just thank you, Lyn, for a very clear and transparent materials. Appreciate. Thank you. Also want to welcome Amen. Wish everyone a happy Easter. And my golf leagues are starting up too, but I have my Mondays and Thursdays open. I golf the other four day. Five actually. Cut down. I see. I cut down. That's that retired life they talk about. I will make a motion to breakfield and support. Come on. Flood. Breakfield and flood. All in favor say I. Rachel, we are journed at 523.