001And okay, it's 3:03 p.m. I'm going to call over the poly inro council meeting for April 16th, 2025. We'll uh pledge allegiance to the flag and have an invocation by a vice chair for the elect to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Dear Lord, thank you for bringing us all together to work for your benefit. Now Lord, just put your hands on Linda and let her take care of the trail and Dave as he takes care of the trail. In the Lord's name we pray. Amen. Amen. Thank you. Okay. Uh get started here. Uh Secretary McDonald indicated he would be unable to attend the meeting. So I will I'll call the role in his
002absence and we'll start with uh Vice Chair Frankfield here. Council Feifer here. Council Watley here. Councelor Coven here. Councelor McDonald absent. Councelor Kemp absent. Uh councelor Moore here. And Chair Wright here. Okay. So we have a quorum of the council. So we'll continue on with the approval of the agenda. The amendments to the agenda. Okay. Hear now. I entertain a motion to approve the agenda as presented. I'll make that motion. Second. Okay. Have a motion by vice chair breakfield. Second I think I heard by this guy to approve the agenda as presented. All in favor signify by saying I. I. Those opposed. Motion carries. On to the approval of the consent agenda. Just a point of order. I did put in front of you the cover memo to the consent agenda because it was not
003in the packet. So any questions on the consent agenda? It's three months worth of bills, financial reports, internal management reports based upon a new meeting schedule. I'll approve the uh or I'll make a motion to approve the consent agenda as presented. I'll second that. Okay. Motion by councelor Wley, second by councelor Mo to approve the consent agenda as presented. Any questions on the consent agenda? Okay. Hearing none, I'll call the role on that. Chair Wright, yes. Vice Chair Brefield, yes. Treasure Feifer, yes. Councelor Watley, yes. Council Cover, yes. And councelor Moore, yes. Okay, that motion carries on to public comment. Any public comment this time? Okay, hearing none. We want to citizen rep report. Any report this month? Well, not last month or the month before. Well, just it was good to get back on
004the trail after the winter months. I had a chance to ride up towards Leonard and and trails in great shape, you know, for this time of year. Good to get back out there. All right, good. Good to hear that. Okay, we're now to the presentation. Melissa Prow from Oakland County Park Recreation is here to give us a little insight on what Park Recreation does from the county side and what she may be able to do for us. Thank you very much. Thank you. Um, thank you for having me and for letting me take a little bit of your time this afternoon. U, my name is Melissa Krauss. I'm the manager of planning and development for Oakland County Parks and Recreation. Um, and I just want to say it's very fun for me to be up
005here today because I sort of started my career in parks and recreation working at the community foundation for southeast Michigan on the greenways initiative program. And one of the first trail experiences I had was Amy Murray taking me horseback riding on the Polyan Trail. So, it's very fun to sort of like see this all come full circle and the county now has some great resources I want to talk to you about that we might be able to um help you sort of enhance the Polyan Trail in a way that you see helpful. Um, so as you probably know, we had a millage increase that passed in November, uh, which put us from 0.35 mills to 65 mills, which is incredibly exciting for us and we have a lot of really cool projects in the works.
006Um, but one of the things that we talked about as part of our millillage campaign and talked to some of you about um, is that we as Oakland County Parks have not been super involved in the county trail network. I'm sure you all know Kristen Wilfame from economic development. um she tends to sort of be the person who helps coordinate the trails um countywide. We used to do that at parks and recreation. I actually was hired in there as the trail network coordinator, but shortly after I was hired in, our commission sort of wanted to focus a little bit more on our internal park trails and a little less on the the community trails out in the rest of Oakland County. And that was 20 years ago. So things have changed dramatically since then. Our
007commission is very supportive of the trail network in Oakland County. And essentially, we want to use some of this millish funding that's now coming in to support the trail system in Oakland County. Um, we have no idea what that looks like yet. And that's why I'm here today is to just start the conversation with you guys and let you know that, you know, we are we are interested in helping better, further the Polyan Trail and all the trails in the county. Um, we're interested to know what your needs are in terms of maintenance, in terms of promotion, um, if you have capital improvement needs on a regular basis. I saw your master plan online today, which I think goes through this year maybe. So, I'm sure that that's up to be potentially looked at again
008in the future. Um, these are all things that we are interested in helping you with. Um, I don't have a budget. Uh, I don't have a number to give you to say here's what we could bring to you either on a onetime basis or an ongoing basis. Um, but really wanted to just start the conversation today to let you know that we're interested in working more with you and learning about how we could possibly support the Polyantra going forward. So, with that, I mean, I'm happy to answer any questions or if you have things that kind of come to mind, like big projects that you are having a hard time funding or maintenance needs or signage, really anything. We just want to hear, you know, how it is that we can help you. All right,
009council. Okay, tell us more. Um, something has come up for us in the village along the trail that I think would be important for you and it deals with Oakland County part of this, too. went to a meeting at our old mill and there is some interest in us getting some funding now going and and somebody going in there and keeping part of it as a museum but making part of it for small business and one of the fellas I I don't recall his name right now but he he works for Oakland County okay and and he's helping us to procure funding to get that mill restored to a decent level and and we'll put some small businesses in there and maybe a little bicycle shop for repair or maybe a little coffee shop small
010businesses like this is what this man does that came with with the open county. He restores these old mills and stuff and and so we finally have some interest that we may be able to go forward and put that mill back together into something and could be available as a stop house along the trailer. It's right on the trail. Yes. Yeah. It's right next to the trail. Yeah. I mean I think so I would like to talk with you about that. Uh so I can have your name and number going forward so I have some information. We can share some information and see what we can do. Yeah. I'll leave some cards for you guys for sure. Yeah, I mean anything it's all on the table. Amenities, things that support the trail that enhance the
011user experience on the trail. I think that makes a lot of sense and we like historic buildings. Thank you. Don't forget I'm This is really important to us because we finally have something we think we can do to restore this note. Council Watley, um I am super excited about this possibility. Um I know this was presented last night at the Paint Creek Trails Commission. Yep. Um, this is like we talk about, you know, the our communities coming together and really working to improve the trail as a whole. Having Oakland County in here as a partner or whatever it may be, uh, is spectacular. And the same with the Paint Creek. It is such a an amazing opportunity to grow this trail network, grow our amenities, help our patrons, all of our residents, and regionally the
012connectivity between the trail networks. So, thank you for coming in and for this opportunity. Yeah, and you guys are you're second on my list. So, Pancreat was last night. We're sort of going to make the rounds. Just want to hear from everybody. See if there's some um consistency or some similarities and things that would help everybody or if everyone's needs are a little different. We need to look at each trail differently. You know, we're we'll figure it out as we go. Feifer, um I share in uh Mr. Watley's excitement. I I uh met with uh Julia Del Ripple this morning. she told me about your uh presentation last night and um I think uh this is uh definitely good news for us and I would I would encourage I I look forward to let me
013say it this way. I look forward to sharing um as we get to a point where you guys are actually stepping in and and able to actually assist uh sharing it out to the public. A lot of people obviously have mixed feelings about millage increases and I think um just letting them know that they can, you know, that they're going to see an impact within their communities from uh from this millage increase I think is going to be a positive. Um in terms of uh where you guys are at, I know you're doing this initial kind of uh um introduction and and uh discussion with the various trails. H do have you determined uh as a as the county a timeline of okay, we want to start reviewing projects right away or in three months
014or in six months. Um have you guys talked through any kind of idea of you know I mean I'm on a lot of boards and I know like if we have new funds or whatever we we generally will create buckets and determine where those funds are going to be best used. Have you guys had any of those prelim preliminary steps um to have kind of a target or are you simply gathering information at this point with a um a date uncertain as to when actions will start occurring? It is the latter. Um we don't have a specific timeline. I will say I would have liked to have gotten out and talked to everybody sooner since we passed the millillage back in November, but we have been pretty frantic with some other projects, internal park projects,
015and getting some things up and running. We've hired a few new staff, so we didn't want to do we didn't want to count our chickens before they hatched and do too much pre-planning or program development before we knew if the millillage was going to pass or not. So, we're playing a little bit of catch-up, which is why I'm here now, but we don't have a specific timeline. I think we're interested in knowing if there are specific projects you have that have a timeline that we could potentially help with. Yeah. So, I mean, just as a followup and then uh um I think that that definitely, you know, I don't think today at least I'm not ready to say, but I think we could have some great discussions um maybe uh very soon so that at
016least we can give them some ideas of our future projects that uh that might qualify um as soon as possible because I know that there's limited funds and I know that uh those who squeak quicker with more info and maybe more shovel ready probably would have an advantage. Yeah. And we haven't figured out yet to your point, you know, this could look like a grant program. Um or it could look like ongoing maintenance support. Could look like support for designer engineering. Um it could be big onetime expenses that we're helping with or more long-term ongoing expenses. So, we have not we have not put the money in those buckets yet. Okay. Thank you very much. And thank you again for your coming. And I just so you know, I don't expect to walk out of
017here today with like a plan of what you guys would like. This is more of just to start the conversation. I fully expect you to all go back and talk with your respective folks and have some more conversation and you know maybe we can circle back in a month or two and and keep the conversation going. Citizen Rain just comment we're due to update our master plan this year and we've had great help from the county in the past and it would seem to me be excellent opportunity to really understand us and know what's involved and you guys also have a lot of the statistics and population information and stuff. So just a good working relationship probably help both ways. Yep. Absolutely. And Kristen um you know Kristen will for now continue to be sort
018of that planning coordinator for the county. But we're once we sort of talk to everybody and figure out what role makes sense for Oakland County Parks, we'll be working with economic development to figure out how we can best work together. And Kristen is fantastic. We've actually went to high school together. So I've known her for a very long time and we work very well together. Okay. Well, we have 16.9 miles. Melissa, what kind of competition are we up against with the cows for counting? How many miles is in town total? Oh gosh, you're I don't I haven't been the trail network coordinator for quite some time. I don't know the total number. Um but I mean, you know, you're on the Oak Roots map. You're one of the major trail destinations within the county. Um
019I think everyone is pretty much on equal footing in terms of how we would like to spread our support around. We're definitely the best. what we're definitely the best. So yeah, when when you look at when you look at where we've been where we come from, you know, as far as we accomplish the Linda and a few other trail man, but you know, our bud has been raised to to create what we created Michigan Trail along the way. We had several donors, volunteers on the trail to get to that day. So this is a huge shot in the arm for us to to get the trail where we're at today, but to enhance it for future. Yeah, you I mean, you guys have done obviously an amazing job. Like I said, I've sort of been
020familiar with the trail from long ago when we were providing some of that initial funding from the community foundation. So, it is it is pretty incredible to see what you've accomplished. And like I said, we're just here to to support however we can. So, what's our next step for you or um Well, I like I said, I don't have a specific timeline. We're going around a meeting with everyone. I think we probably won't get done with all of the discussions we want to have until probably May or June just because everybody's very busy and there's a lot of different communities involved. Um, but I would encourage you to, you know, talk amongst yourselves, talk with your communities. Um, I'd love to circle back in a couple months and maybe have some more detailed discussion about
021either specific projects or maybe conversations on short-term like master plan support versus long-term like your capital planning. Um, just to get a better handle on what makes sense for us. Is there still plans for grant programs to come back the way they were before? I don't know if it will look exactly the same as it did before, but yes, that is part of the conversation is figuring out what those programs look like. Y chair Brickfield, councelor Coven, any comments? Well, I just wanted I I'll make comment um just because we just recently at the township approved a pocket park right next to the trail and one of the issues that came up was maintenance of that park. So, it's we're going to have these conversations. It's something I think yeah, we should include in that
022conversation just because we want to make sure we understand. Yeah. Like and we're talking I mean internally we're talking about pretty much everything. We're talking about you know we could potentially support the salaries of trail managers or hire our own trail managers for folks that don't have them or we could talk about you know your daily regular maintenance or your contracted maintenance for mowing or tree removal. I mean we're open to all of those things across the board. All right. So when uh we get our creative ideas down here, we will get you a list. Yeah. If you want to reach pro manager. Um does that include like say crossing lights and things of that? Absolutely. Y because that would be I know we have a lot of experience with I know crossings. Yes. What's
023your breakthrough? Real quick keeping in mind Addison Township is horse country. and keep the focus on I think you and Amy rode the trail. We did. I don't know where you started, where you ended up. I tell you, but in Madison Township, I mean the village of Leonard going away toward what is it? Metamor, not Mamora. North Lier. North Leier. There is a horse trail that goes right beside the That's very important to keep that maintained. Yeah. Horse and that's just on that northern section. Yeah, along the pave section runs right along pave. Yeah, we love we love questions. We have a lot of questioning use in a few of our parks. So, yeah. All right. If there's nothing further, Melissa, thank you for coming out. I think we've got your information here and we
024provide it to the council here. Perfectly in touch. Yeah. So, thank you. One one more thought. Um, our next meeting in person now that we're on this uh every other schedule is June 18th. That sounds like it falls pretty good. I would just maybe say, why don't we invite Melissa back for June 18th and we find a way to communicate prior to that uh to uh maybe get a uh at least a rough list of some Sure. things just so we make use of time and we're I I I know that if we wait too long, the people who get stuff in front of them first are going to have a better opportunity. I'd like to be included in it. So, we're going to try to do this as fairly as possible. Yeah. No, and
025that's not a dig on that. But hey, you you said you a couple of months more of talking to everybody before you're ready. So, that falls right in line with our next meeting. So, that's June 18th. I I um I'd love to invite you. I I I bet you the board would love to have you as well. I'll put it on my calendar. Let me know if you don't want me to come. We'll pencil you in. Perfect. Okay. Thank you. Thank you very much. Thanks, okay, out to unfinished business. As I know, unfinished business is the master plan update preparation. In your packet, council is a rough draft of the outline of our master plan schedule. And you can see there's nine items on there. We're going to get maps from the county, which a
026lot of this is probably just duplication of effort, just updating some of the dates and some of the some of the numbers on there. community open houses, uh, survey monkey survey, uh, public hearing notices, community meetings to be held at the one Friendship Park, right? Friendship Park, which is already scheduled. And I want to add some library, correct? Which is also scheduled. I already got those scheduled because I wanted to get them on the books so we knew we had a date. Mhm. Then we review it, approve by the council, get approvals from the municipalities and then approve from DNRs will be in business. Um, does everybody have the current master plan or access to it? Okay, I'll see that. That's a yes. So, all right, we'll get you a copy then. It's pretty And
027to be completely honest, I haven't done a ton of this except We set up a kind of a event and I got the dates scheduled so we had because those dates are in the future and I wanted to get them on the books so those dates weren't lost. Yeah, you got a plan. Okay, moving on to new business. uh council packet. It is a proposal from Oxford Township and uh if you haven't seen or read about the Tai marker that was placed in Stone Lake Park. Um this is another exciting opportunity for the council to have two more markers put on the polyan trail. One's in uh honor of William O. Smith who was a prominent travel industry pioneer in Oxford. The other one is in uh promoting the race beamer who was the radio
028voice of the lone ranger back in the 40s and 50s I believe on that. Um so um CJ Kakio who's been instrumental in getting these uh items proposed and the Tai Cod marker in place is here to give an overview on what he would like to uh present to council and then uh have you consider approval on these two uh nice additions to the polyian trail. So CJ, welcome. Thank you. Thank you very much for uh taking the time to consider the request. Um so basically back in January, I launched a new historical marker program in Oxford. We're going to put 16 to 18 of these markers around the 36 square mile township. Each is going to consist of a boulder uh that's been being donated by either the Edward C. Levy Company or Kanig
029Materials and a bronze plaque on that boulder with text and images uh recognizing significant people, places, events, structures in Oxford Township. And Oxford Township Parks and Recreation has graciously agreed to mount all the plaques. Um uh we have already unveiled our first one at Stony Lake Park that was honoring Tai Cobb and his special relationship with Oxford. Uh he fished out here for more than a decade, even played on the town's baseball team in a few games. So, we unveiled that on April 4th. Uh it's had a great public reaction. I've already secured donations for uh three more plaques that'll go on the ground this year. Um one of which is for William O. Smith. He was the founder of the gravel industry in Oxford. He opened the first gravel mine here in 1912. And
030by 1924, because of what he did, we had five gravel operations going here. And they were putting out millions of tons. I think it was 40,000 railroad cars a day filled with gravel. And if it wasn't for him, we wouldn't have become the gravel capital of the world at one time. And that's why uh we have the boulders as part of these monuments. And actually uh Shirley Aches and Chris Aches are here today. They own Ridgelon Cemetery, which um William O. Smith also founded in 1927. Shirley is Mr. Smith's granddaughter and Chris is the the great grandson. So, I'd like to put this over Canic Materials will be donating the boulder for this marker and I think it'd be nice to have it over on the Polyan Trail um near the place where the bench
031and the bike rack are now where we look where the township's looking at creating the Levis's Link Park which would be a township owned and maintained pocket park. So I but I'm not sure if we want to put the boulder right on the pocket part on that land that uh we're in the process of receiving a donation for or adjacent to it. So that's why I'm coming to you for uh permission today to put that over there. And the second marker would be honoring again Brace Beamer was the radio voice of the Lone Ranger. He lived on West Drainer Road for from 1942 to 65 and he was the Lone Ranger from 41 to 54. And I thought uh the northeast corner of the the trail there at Drainer Road would be a perfect place
032for that boulder. Another nice hight traffic area and it's near the Beamer home. I think be a nice enhancement for the trail. I mean people love local history. These are uh this would be another added feature on the trail and an added feature to enhance uh our local history to promote and preserve it. So I'm looking for the uh trail council's help with this today. Any questions? Treasure Piper. Not really a question. Uh, well, maybe, but love it. I think it's a really cool program and I um I commend you for doing it and it's something that I I'm gonna glance over at him and go, "Hey, maybe we'd need a copy." Um, so uh I think uh I think it's an awesome idea. Um so you've got um donations of the boulders. Uh are
033are you is it costing you to get them placed or is Koig in some way helping you with that? Well, the uh that's what I was going to say. So the boulders bring them over. Sorry, thanks for bringing that up. It's in my memo. Saridan Construction, they're they're an Oxford based company. They're bringing all the they're going to be bringing all the boulders over to their sites free of charge. So, I've got the boulders free. Got Sarahidan transporting them, Parks and Rec mounting them. So, the only thing I've been getting donations for is to actually buy the plaques, which are about 3,400 each. Like I said, we've got donations for four of them. I just applied for a grant to hear on another four of them. So, at least four are going in this year,
034maybe eight. So, we'll see how it goes. 3,400 per plaque and that because they're bronze and yeah bronze plaque about quarter inch the 16 by 20. Okay. Um well uh keep up the good work and I I fully support them being as part of our our trail. I think that's exactly where we should have you know it's perfect. So I I fully support what you're doing and would love to have those on the trail. Thank you. Thank you. Any other comments from council? If not, I'd like to make a motion. Okay, this is what you've been waiting on, so you can move forward. I move I move to approve Charter Township um of Oxford Historic Property Agreement as presented and authorize the Polyand Trail Way Management Council chairman to sign the agreement. Trail Manager Linda
035Moran will coordinate the project with CJ uh the MDNR and any other necessary individuals required to complete the historical markers placement project. Okay. Motion second on the floor. I'll support. Okay. Motion by Vice Chair Brefield, second by councelor Coleman to approve the historic marker placements. Uh council mur. Yeah, I was reading the agreement earlier and it talks about the owner of that is There's some split ownerships on certain parts. The DNR and you. So, do both have to sign? We will probably have the DNR sign off on it. I did talk to the real estate division, Matt Lincoln, um, by email. We went, Curtis and I both went to clarify if there was any problem if this falls under our bench placements, our signage, that sort of thing. And he said yes. He would like
036the historical department of the DNR, which I didn't even know was a thing is a thing, going to read it and he'll get back to us. So they consider it as the same category as a bench or a stop sign or way sign. So they don't have a problem with it. Um I asked Curtis if we could get the verbiage changed to chair person signing that or because we're not technically the land owners. Send it over to the we're just the lease um we're the management company but um just like the benches and things like that we sign up as the landolders. Yeah, the land owner is what caught my attention like well and I have talked about that and we did talk to the DNR about that and they consider in the same category
037our benches, stop signs, wayfinder signs, that sort of thing. So some change or just leave it the way it is? I would just leave it the way it is and if this if this agreement is good then we move on. If not then we will revisit it at a later date. And I could always have the township attorney change too to say chairperson. That's that's a small thing because the school district I've got two that are going on their property and we're making some minor changes for them. So, and just to note, I would like one agreement for each. So, it wouldn't be just be one be two agreements, one for each spot basically. So, yeah, because I I would love to get one of those four. Is that your question? Is that your question?
038You raised your hand before. No, as far as you have a question. I have a question. We have a motion on the floor. So if it doesn't get a vote on this. So any further questions from councel? Okay. If not, I will call the role. Uh go with councilor. Hi. Vice chairfield. Yes. Chair Wright. Yes. Uh councelor Moore. Yes. Councelor Cton. Yes. Treasurer Feifer. Yes. And councelor. Yes. Okay. Motion is approved. Oh, thank you very much. And just to let you know, we're definitely doing an unveiling because I I didn't mention for the Michigan Aggregates Association, they paid for the William Smith uh plaque. So, when we do an unveiling, we'll invite all the council, the trail council to come out there that day hopefully this summer. One thing real quick, now you can advertise,
039you put posters up saying donations are needed. Oh, I've been Oh, I've been doing that. Believe me. Yeah. I actually had people call me after they started seeing when I first launched it, you know. um they they came to me and I I've gotten another people who are interested. They've called me. So people are excited about that. This is another way to get just like the trail is a great way to get out and explore the community. Having these markers around the township is a good way to get out and explore the township. So I appreciate you guys uh willingness to partner with that. So seeing uh is there anything you'd like to say to about anything like this or is there anything you would like to say? Yeah. You go ahead. All right. I
040think it's a great idea just to bring the old into the new. Yeah. Celebrate Oxford Heritage Day here and gives the future a chance to see. Wo did so much around Oxford. Nobody even knows who he is. I mean, I I'm still learning. It looks like your mom wants to tell you to tell us something. Well, you'll have to speak up. My hearing aids are going down. We uh had a secondary place and I talked to CJ about it. That's all. She doesn't know that where it's going exactly. Oh, okay. Want to do it here because it's higher traffic and it's right in front of a gravel active gravel that just kind of all kind of fit together. And actually, I just mentioned too, this is going to be this is the first of two
041markers that are related to their family because I want to do one out at Mount Pleasant Cemetery on Baldwin for Seth Francis. He was a Civil War veteran who fought he's buried there. He was fought at the Battle of Gettysburg. He was captured by the Confederacy at a a subsequent battle and he spent over a year and a half in some of the Confederacy's worst prisons, Libby and Andersonville. Came here to Oxford. um was a successful farmer and a lumber merchant and he did did a lot for the community. Owned a big 200 acre farm. So, it's just funny that two of the two of these markers will be related to the the Ashton family here. They're both her grandfathers. Wow. And and Saturday I'll be here 96 years. Look at you. She rides a
042mean zero time. I just I like to say that the Ashes both their families have been been big parts of Oxford history and it's nice to to have them around. It's going to be nice to have family to you know share this with. A lot of times you do these markers and there's nobody around anymore to appreciate it or there's no connection and here we have two living connections to the things we're doing to help promote our history. So thank you. Very nice. Thank you CJ. Thanks CJ for all your efforts as well on this. Okay, we're going to move on our agenda. here. And next up is appointment of the citizen rep for the poly and trail. Uh Kevin Green has been our trail rep for several years. How many years, Kevin? I think
043I started in 2014. 2014. Yeah. So So uh this is another uh tribute to you for uh stepping up and wanting to renew that. So Kevin is uh put his uh interest in to the council to be renewed as citizen rep. This is a two-year appointment for the bylaws in the middle. So, any other questions or comments on that? If not, we'll entertain a motion on what's in the packet or create your own. Mr. Chair, I just the question why isn't there like a standard time of the year that the term should renew? Why is it like effective tomorrow? Is it just this because when we renew it, it goes two years from then. What happened was is that along the years this is the time that it was I guess discovered that need to
044be two year renewal and this is okay that's the anniversary date from now on because that's when it would Okay well it's a it's in I don't I don't think I have the uh agreement but it's a two-year period you didn't say the time frame but if you want a motion to amend it I don't think I was just curious it seemed to I mean if you want if you want to amend that I don't know any opposition from council members to make it effective, you know, January 1 of 2028 or something. But I think it went for a while where it wasn't even renewed. It was just whoever was doing it just kind of kept doing it. And then at one time I remember Curtis brought up, you know, as he was looking at
045things became chairman, maybe we ought to make this more official. And it might have just been the timing of it at that point that uh you know just happened to be let's do it in April. That's my recollection. Yeah. Works for me. So okay. Any motion on the floor? I move to reappoint Kevin Green as the non voting citizen at large. Did somebody Is there a question? No, there's an interruption though. No, sorry. I didn't want to interrupt anybody. Um, I move to reappoint Kevin Green as the non- voting citizen at large to the Polyian Trailway Management Council for a two-year term expiring April 17th of 2027. I'll support. Motion by Treasurer Feifer, second by councelor Coven torunk green as a council record for two period. Any further questions or discussion? If not, all in
046favor signify by saying I. I. Those opposed motion carries. Congratulations to Kevin. Okay, moving on. Uh, MMRNA uh, insurance premium increase. As you remember, council at our January meeting was requested that we was it the Orian Oran. Okay, I put Leonard Beard in there. So, my mistake on that, but anyway, the Leonard the Oran restaurant was requested be put on insurance. So, they did that and they come back with what $1,200 originally for that. And then Linda in her uh efforts got it down to $975. So the total premium increased to $4,569. It was $34.95, I believe, somewhere in that range. And um uh council did give me the authority to just go ahead and approve the price change, but I wanted to bring it to council to say, are you comfortable with that increase
047in there? Do you want to shop the premium out in the future? If not, with life as it is. And just just so you're aware, for MMA, we get back roughly $1,000 in the uh the pool reimbursements for uh excess funds that weren't spent. So, what's council's pleasure on this? Go forward with renewal. Yeah, I'll make a motion to Okay, council. Yeah, I'll make a motion to uh update the renewal for the NMA risk management authority for a period of February 25th, 2025 through February 25th, 2026 in the amount of $4,569 and authorize the chairman to sign the coverage proposal on behalf of the Polyan Trail Management Council. This amount $4,569 will be amount will be expensed to account 955.0000 insurance poly and trail. Motion on the floor. Second of the motion. I'll support motion
048by councelor Wy second by council coin to approve the uh renewal of the MMR insurance contract with the addition of the Orient dress on that. Any further discussion? Okay, hearing none, we'll call the roll here. Councelor Watley, yes. Treasure Feifer, yes. Councelor Cer, yes. Councelor Moore, yes. Chair Wright, yes. Vice Chair Brefield, and Councelor Mador, yes. Okay, the motion carries. On to item 10B, Hand Trail logo redesign proposal. uh trail management ran was approached by um Jacob Zamansancy uh to uh use the poly and trail logo for a fundraising effort. So in your in your uh packet uh council is the design that Jacob would like to use for fundraising effort. Um reason is we're on council because it's an alteration of our logo and as long as council doesn't have an issue with it
049uh we can we can proceed on so we can formally approve u Jacob's um Eagle Scout project. Is that what it is? No. No. Um if you remember some of the council members I mean Jacob is the one that did those lovely railroad crossing signs at our parking lots. Yep. Leonard Yard. um Water Depot. They're fabulous with little historical plaques on them. They're It's really really cool. He came back and it's his um capstone project for college that he wants to do. So, his project was he wanted to purchase a couple of additional trash cans, one for Oregon Township and one up um by the county line of the boardroom where there are no trash cans. So, he wanted to do this fundraiser and before he graduates in June, he has to have this project
050done. So I go forth and prosper. So this is where we're at. He's doing this fundraiser to try to raise money to get us in love your garbage cans. So okay, council, it's in front of you for consideration. Vice Chair Rayfield. Well, I'm one of the people I was one of the people that designed the original logo. I was when I saw the new one that he had in I had in mind. I like that very much. It didn't change from the original and my little touch of the colors and the railroad tracks going from trail to tracks and I like that. He did a great job. I would have no problem with that. Any other comments? Okay. Hearing none. You got calendar? No. I was making sure he was working on something. All right.
051All right. All right. So, uh, any other comments? If not, uh, motions in the packet or create your own motion on this if you want to move forward with it. I can make the motion to send packet. I move to approve the request from Jacob Semanic. Am I saying that right? To use as redesign polyan trail logo for the purpose of fund fundraising event. The redesign logo shall only be used for this fundraising event and unless expressly approved by Polyantrail Way Management Council, no other redesigns of the Polyten logo will be permissible for sale or distribution. Support motion by Vice Chair Fairfield, second by Treasure Fleer to approve the one time redesign of the logo for Jacob Zamansi. Any further questions or comments? Hearing none. All in favor signify by saying I. I. Opposed. Okay.
052The motion carries. Uh I work to purchase a new signs. Uh trail management is requesting to purchase 24 new map signs and they were placed on the following trail. This does not include installation. Correct. Linda that um the the $5,000 that I've requested includes installation. We will be using volunteers as we did last time to install new map signs. I did a little extra money in there from the actual purchase of the signs. There are some fence posts that have decayed and may need to be replaced. So, I just added a few extra dollars in there to bring it up to a total of 5,000 just in case if I needed something, I had a little bit of a wiggle room. Okay. Because right now, we're only through $3,945. Oh, okay. Well, then that's fine.
053So, it gives you the ability to purchase the question was raised because that's what's in my that's what the the Yeah, I I misspoke. I've got something else here. So, okay. Um I may have to buy some additional fence or some additional posts and some hardware to hang a couple of them because some of the post staff brought in. So, I may need a few extra dollars. No, it's less than 500. We can administratively Yeah, that possibly. I just want everybody to know if I'm going to be spending much. I want everybody to understand what I'm spending. But you you don't necessarily need to exchange all 24 signs. You just want some for when they get replaced. But as far as there's probably 50% of the signs right now that are on the trail that
054are showing extreme wear. Um some of them have 100% failed. All of the signs in Leonard have failed. I I don't know what's going on. This is soil in lender different than I'm thinking it's acid. We Yeah, we have a lot of sand or a lot of clay. Yeah. A mix of both of the two and we we move so much water through the So I'm thinking my plan is to order all 24 signs, have them all on hand, and then as time allows throughout the summer, replace the ones that are completely damaged and then by the end of by fall winter have all the signs replaced. So once we uh considering we approve this all take get the signs in stock. In stock probably six weeks. Six weeks. Okay. Yeah. Because we're going to
055update their designs to list the new vault toilet and Orian. Um I think right now our signs indicate that the connector between Paint Creek Trail and Polyam is a temporary. We'll have that re redone to actually indicate that it's a completed section. Um there's a couple other things that we need to have note on there. Yeah, that's a lot. Um, this somewhat goes against what I normally like to do, just get it done. But um in light of the presentation that was given today and the potential opportunity for a partnership, if we were to redo the signs right now and whatever that partnership or the relationship grows to be, there could be an opportunity for a reign redesign or maybe funding or whatever whatever the partnership looks like. I'd hate to spend this money from
056our fund balance now and then we come up with some collective partnership and then we have to redo it. Um so I would say just my opinion maybe this is an opportunity for us to to table this item at least for a month until we see what that relationship becomes or for two months. Um that's just my opinion. Yeah. you know, was um just on that, was there anything like your discussion in this case of Oakland County Pink Creek Trail or anything like that where So, I wasn't there last night, but I've heard some um uh I was updated on and and it's a different dynamic. So, over there, uh right now they're in need of a trails manager and we've we've spoken about this on how our our structure is a little bit different.
057We hire a trails manager directly and it's Linda is boots on the ground. You know, she takes care of business over there as opposed to the Paint Creek Trail where it's each community is responsible for its own maintenance and then the trails manager is mostly administrative. Um so it's a totally different setup. Absolutely. That's good insight. Uh trail management land is that something that potentially two months isn't going to make or break your No. two two months is not going to make or break us. Um in fact, you know, if we have an opportunity to utilize other monies, I would love that. Um you know, you know me, I always like helping the community spend and then uh for some reason it doesn't pan out for a certain amount of time. Yeah, I mean Jimmy
058will honor it out and I'm going to be out with him tomorrow at the um Orient Sunrise Rotary Cleanup Day at the Pollinator Gardens. So, everybody wants to come out. Yeah. What's your feel? Well, I'm going to direct this to Melissa since you were foolish enough to stay here during the whole meeting. We're just warming up. It would be uh something that you would be interested in the signs. Yes, I think so. For sure. Yeah, I mean I think I forget who it was that mentioned that our potential investment in the trail system would be a nice, you know, sort of public facing thing to showcase how the village funding is being used. So I think signage, you know, is definitely an important part of that for us. Um, so I I mean I would
059never tell you to hold off, but if it doesn't hurt to hold off, it's maybe not a bad idea. And we can put your logo on the sign, too. We would love that. Treasure Fifer. Yeah, I think that partnership which just kind of came together is is maybe something we could highlight. But I also um it's time for our um our master plan update. And so signage is something that is obviously pretty important part. So, it makes sense that we have a couple of moving parts here that we get in in uh alignment prior to pulling the trigger because maybe as part of our master plan, maybe we're going to relook at signage or maybe um maybe there's a reval there as well. So, I love the idea of waiting and using the dollars uh
060um when we have more confidence of what our our future looks like in both of those regards. Okay, sure. Great. I'd like to make a motion that we uh postpone this decision till the June meeting when Melissa will be here and we'll be able to have more definitive uh answers to what about the signs support. Great motion. Okay. Motion by Vice Breakfield second by Jer to postpone to the June 18th meeting about entertaining purchase of new signs. All in favor signify by saying I. I. Those opposed. Motion carries. Uh onward to fence removals. First one is a fence removal from property north of Indiewood Road. In your packet council is a area highlighted showing section of fence that trail management wants to remove. This is roughly about 120 ft long and she had about wanting
061to do this. So Linda, give us your story. Okay. Um about 20 years ago, Matt um Thurber, Mark Thurber, Mark Thurber, forgive me, Mark, um donated three outs Northwood Road with the hopes of developing a parking lot. It's not going to happen, but we own those three outlots. Um there is the old railroad fence there. The homeowner at the furthest northern lot has repaired the fence. Before it was down and we could just walk onto our property has repaired the fence. We now do not have access to our property because of a fence. My concern is if we do not remove this fence and regain control of our property, we're going to have another 539 Jasine situation. Curtis and I did we did have the property survey. Curtis and I did go out last November,
062I believe it was. We did put stakes in the ground. We did put signs that said Poly and Trail property on the property line. Since that time is when the fence got fixed, so we can't get access to that property any longer. I can enter it from the front section, but I can't get to the back half of the property because of the fence. So, I would like to go over there and just cut the fence and take the fence out. It's our property technically. Not technically, it is our fence and um I just want to circumvent any possibility of having another 539,000. We own that property, not the DNR. So, it's ours. How's the encroachment? Is there any encroachment on this? Yes. Um he the land owner the homeowner mows the property and is
063illegal illegally dumping copious amounts of of lawn waste grass clippings. He's actually filling in the drainage ditch with lawn waste. But I can't get back there and do anything about it because I'm 62 years old. I'm I'm not going to be climbing any more of those fences. So I'd rather cut them down. All right, Council Feifer. Well, to so first of all, obviously, um I'd be want to make sure legally that we're we're covered. I understand it's our property. Um but, uh this sounds like something that we should be notifying that homeowner of their encroachment and of their abuse of our property to cover ourselves um to preempt, you know, um unnecessary legal expenses forward. Um, a an ounce of prevention is worth a pound of cure. Um, so, uh, I'm not quite that old.
064That seems like something old people would say. Um, but uh, yeah, that that would be my only recommendation. I'm I'm all for getting ahead of these things, get get um, you know, control of our property. So, I 100% agree with um with trail manager Moran and want to support her in this. I just want to make sure we don't accidentally step in something unexpected that could be more costly. Uh so that's my account. Councelor Wley, councelor McDor, just to uh Mr. Fiper's point, you know, if we notify the homeowner uh that we own the property and the encroachment issues and then we follow up with code enforcement uh for waste disposal and then we can probably forward from that point. So at least have them rectify the issue like you have in the past. Council,
065just to make make sure I understand this correctly. So the poly trails on the west of all those parcels, the parcels 13, 14, and 15 are the ones that were donated to us, the small slivers. The bottom two slivers don't have a fence. You have complete width access. The the front has a fence, but it is broken down and I can just walk into So what does the front the first parcel closest to Indian wood? Okay. Doesn't is not enclosed. I can just walk onto the property. There's nothing there. The middle section is still overgrown with brush. Uh my plan is to cut some of the brush back to gain access to that property and also take that fence out or as much as I can. I'm not going to cut all the trees down.
066Some of the fence has actually grown into trees. Um, but I just want to be able to have access to the property freely um from the back half of the property. Right. And and you mentioned on parcel 14 there there's a storage tent shown on there. Looks like it's straddling the line. So, it's encroaching a little bit. We did contact code enforcement through Oran Township. Or Township did contact the homeowner and told them to move that in all of his materials. They have since done that and that was about the time we had the parcels surveyed and then we put up signs. So we didn't we weren't really concerned about it because the fence was down. We could we could just walk onto the property. But since we had property surveyed and since we put
067the polyaterial property signs up on our property, the homeowner has come out and fixed the fence. So now we can't have access to our property any longer. Do you know if they've even been notified or they understand that that's not theirs? Any any I have not personally talked to that particular homeowner. I have talked to the neighbor. Code enforcement has talked to the neighbor who had the lean to and the I think they had a boat on the property and woods wood piles back there. Code enforcement did talk to them. He did move the property, but that particular homeowner I I have not had no contact with. Okay. So, I would be more than happy and willing to send a letter and um take it from there. Just instruct me what you want me to
068say in the letter. Okay. Well, and before I get to that, I I I was looking in here because we have another fence we're going to deal with in the next item. And in that one, there's a cost remove. And in this one, there isn't. This is a very small fence. I can just go out there and Okay. All right. Like a page wire fence or whatever. Yeah. Or the other one has a danger component into it. So, I won't be able to do that alone. Okay. So, why don't we entertain selling these lots? Not going to use them. Eliminates eliminates the issue all together. I'll get an appraisal on that piece and divide it by three and here's our offer. Would you like it or not? If not, that's your decision. Well, I'm council
069that way there when they solve liability. Yeah. Is there any is there any benefit for us having them? I guess I don't see any. You can't put a parking lot. It's a 40 foot wide piece of property. Be nicer parking lot. You have to turn out sounds like it's a drainage ditch in one portion of three. It It's actually a drainage ditch um that goes underneath Indianwood Road. It's part of the road connection drainage that goes there and then it goes underneath Poly Trail to a swamp area on the west side just north of Indianwood. Yeah, there's some lawyers water. Was there a boat on there at one time? Some kids put a little boat or something on a couple years ago, but most of the summer it doesn't have water. So, it's just it's
070kind of just a muck on the west side. I mean, I don't care what you guys do with them, but I just don't want another 539 join situation coming up. Well, council, um, it sounds like we want to notify the homeowner number one. So, these were donated to the pal Trail. Yes, we they are not owned by uh the Department of Natural Resources. They are owned by Poly and and so to to Curtis's point, we don't really see a benefit to having them. If anything, there's probably more liability than benefit. Um, and the value of them is probably nominal. It's almost like we could go approach those folks and say, "You pay for the survey and all legal descriptions and property transfers, we would donate them to you almost just to get them out of
071our hair because you take a I mean a couple hundred bucks out of them. It's nothing that's of value for the most part. Those three parcels have homes on them. All three parcels have homes towards the to the east of the Maybe you start off with we're not going to give it free. Hey, would you be interested in buying for 500 bucks or something? You know, I mean, the the the monetary value is minimal. Um, I would I would recommend keeping the front lot just because it's close enough to the road and close enough, more usable than the other. You can probably use it eventually, maybe put a picnic table out there, you know, make it dark setting, but the back two lots are are utterly useless. I don't even know if the homeowners would
072be wanting to buy them. I mean, there's just nothing there, right? They might say, "No, you just leave them there. Let us blur stuff out." Yeah, exactly. Firef um Yeah. So, they align with different properties, which would make it make sense for maybe them to go back to the property owners that they make the most sense for as opposed to all to one. Uh that's one thought. Second thought is um I I my take would be um as in any negotiation whether we really care or not about the financial it's still it is still poly and uh property and we want to do the best as we ca as we can as stewards. So I wouldn't say any price I would uh I would make them aware of the situation. I would um uh at
073that and maybe at that point offer say there may be interest in the polyandrail uh uh selling these if you have interest in the properties and go that way and what we think has no value might have more value to them and let's uh the he who says the first price loses. So, I I just would encourage us not to say a price and see if there's interest in those homeowners that have the alignment for a little extension of their property and uh and uh tell them we'd entertain offers. That's my my two cents. But I but I like the line of thinking. It's more liability than it is value. We don't have I mean, I don't see anybody fighting for this to have any value to us or to the trail. Um, and so,
074uh, to me, uh, your line of thinking makes perfect sense to, uh, figure out how we, uh, potentially just unload these. Councelor Watley. Um I do I guess tend to agree with Linda at least for the parcel that's most southern parcel closest to Indianwood road retaining that one because that could be something if the trailway expands users. It could be something we put in a vault toilet there and then we pay for portable restroom out at the parking lot and that seems like a pretty decent location for that. The other two are not even accessible if you were to try to walk to the northern section because there's a drainage ditch and whatnot. It's completely unusable for us. So So do you want to work on a letter to these two homeowners now? Yeah. whether
075we work on a letter and just kind of ex the one homeowner um that where we've had code enforcement go out there would probably be more amenable to purchasing the property um and I've not had any contact with the the furthest northern owner so I don't know anything about them now this property is exclusively owned by the poly that is correct not Mark Thurber bought it at a tax auction and donated to us. Um I have I have the actual deed and um Okay. Yeah, it will also get back on the tax royalty because right now we're not paying taxes on it. So yeah, there might be assessed value on it because it's property too. Yeah. Councilor and Yeah. If you say the person on lot that with lot 014 behind them would be more
076interest or amunable to work with. Yeah. And then maybe the person to the north wouldn't, but maybe the person in the north, you say, "Well, the guy in the south might buy the one behind you also." Yeah, that might be a little nudge. I like it. Now you're thinking like a business. And you know, my thought is we had that property surveyed so we know where it's at and it cost us 1,200 bucks to have it surveyed. If anything above making us whole, I'm happy with. Um Oh, yeah. That's recent. If that's recent Yeah, it is, isn't it? Mhm. If we can just survey at we had the front the east part of the property survey and we know where the poly and trail property on the west side is at. So we know where
077other surveys at and those lots already exist on paper. So it's just a matter of selling an outline. You don't need a motion on this. No, no, we'll we'll proceed on and then we'll update council at the June meeting on what we're doing with this on to the approval of the fence request near 539 J road which council is well aware of for the most part on why this is in front of us. Um there again is something that we may want to hold off on to council wley's point of getting assistance for costing and getting rid of it. I see fair man. Don't do that. Yeah. Do you want to move forward? May I make a state? Do you need a motion on the floor before I have discussion or can I have discussion?
078Yeah, let's have a let's have a motion first. See where people want to go with it. So when people want to move for uh contracting you said you don't want to contract with you, you want to contract with Dave Dave directly. I I don't 1090 yet my company is intended. Goes back and we'll have discussion that motion from you. Go ahead, Council Watley. You want a motion? No. Or discussion? Discussion. Go ahead. Um, so that I guess you kind of answered my first question. Um, that we're going to contract this out with uh Dave Vanderberg. Dave Vandenberg services. He services. I think he's an LLC, too. Okay. I just didn't see it there. Um, and then are you because I know we've had some issues with that. So they're are they working with the sheriff's
079office or as needed basis? Um I have contacted the um sheriff's department and when we go out there to do it uh we'll contact the the sheriff. They'll send us officers a deputy as much as they can. Um I have to notify our attorney to notify their attorney when we're going to do the work because we can't just pop up out there. They want the homeowner's attorney wants us to notify them all. So, we will notify our attorney to notify their attorney. The Oakland County Sheriff will be on site as much as they can be as long as there's an officer available. And then I don't want to be out there alone. I have contacted three different fence companies and all three said, "Unless we're putting a fence in, we won't rip a fence out.
080We're going to have to go out. It's a lot of fence out there. We're going to have to cut it down. We're going to have to drip it out. we're gonna have to dispose of it. So, that's going to be it's going to be a full day out there. I mean, if you guys want to come out and help, that would be great, you know. But I'm sorry. Councelor Cole, I just want to This seems much more exigent than the signage. This seems This is ongoing litigation we've been dealing with forever. I I would not want to put this on the back burner. One more. Council Wley. So, the per Proposed motion though has Linda Maran Services LLC. You'll exchange that with Janeburg. Okay. Correct. Yes. Curtis and I were having a lot of discussions.
081This agenda was intense. Make the motion if uh I'll move uh to contract with Dave Vandenberg. Yeah. services uh to removal the fence encroaching on the Polyian Trail Management Council located near 539 Jaws Road Township in the amount of $2,000. This amount to be expensed from 93200 grounds maintenance. I'll back you up here because I'll put a in front of you that that should be our expenses. So that's where the money should go to. I made a mistake on that. Put it on the bottom there. The last line. Oh yeah. Yeah. Okay. Okay. So change my account to 298 853962.002. Support as amended. All right. Motion by councelor Wy, second by treasurer Fifer to approve defense removal near 539 order price not to exceed $2,000. Any further discussion? Okay, hearing none, we'll do a roll
082call vote. We'll start with Council Mador. I vice chairfield. Yes. Chair Wright, yes. Councelor Moore, yes. Councelor Golden, yes. Treasure Fifer, yes. And councelor Wley, yes. That motion carries. Mr. Chair, before you move on, I I I know I see the next one coming up has that maintenance of grounds and that's the one that was changed, but I think we just changed it on the motion we just did. Was that the intent there? Yeah. Yeah. Okay. I see. I see. Good catch. Yeah. You you amended the amount expense account for 10H and we were on 10G. Yeah. So you were it was correct the maintenance of grounds was right for removal of defense at the 932 account. Okay. Do we need to redo? Yeah, let's do let's do a redo on move to resend the
083motion and then on the new motion the original motion in the packet. Perfect. So I will resend my motion and then Okay. I move to contract with Dave Vandenberg. Vandenberg Services for the removal of the fence encroaching on the Polyian Trail Management Council property near 539 Jaws Road in Orient Township for the amount of $2,000. This $2,000 amount should be expensed to account 298 9302.00 maintenance of grounds support. Okay, we have an amendment motion to approve the $2,000 expense for the defense removal of 539 Johnson Road. And we'll be call on that. There's no further questions or comments. Council Wley, yes. Treasure Piper, yes. Councelor Coley, yes. Councelor Moore, yes. Wright, yes. Vice Chairfield, and Council Mador, yes. All right, the last item on our agenda is the 2020 2025 trail resurfacing project fun. Uh
084manage man, I'm going to let you give an overview on yours. Okay. Well, as you know, um the township, the charter township of Oxford was generous with us in the amount of $79,3292. I would like to request additional monies of $34,8931 to bring the total up to a total of1422 $222.3 of which I have already spent $750 for tree work in Leonard and $32,422.3 for gravel to be delivered. So the additional monies would be spent according to the attached sheet. Phase two, phase three, and phase four. Resurfacing from Clarkson Road to Jos Road in Orion Township. Doing a little tweak um south of 1335 Josyn because there the winter we want to smooth it down. I'm not happy with how the roller started it there. Um also Lake George to Hosma Road. I have 450
085ton in Leonard that needs to be dumped there and I have 450 ton from the west kanic gravel pit entrance all the way to Hosnner. So that basically will take care of our resurfacing project. We'll be done with that. We did the ashalt repair um last fall in Oxford Township and the village of Oxford. Um we did from Walden all the way to Josland. up from Walden all the way to 1335 JSA. So that will pretty much take care of that. So that will be the ARP. Um in addition, if you look on the last page, there's a couple of other little projects that I would really like to get done and Melissa is going to be our hero. Um I did go out and get some quotes just by happen stance last year from
086Patch Paving when they were up doing some um asphalt repairs. They did give me a quote of $56,000 of actually removing the chip coat from Joslin Road 800 ft almost to 1335 Joselyn. That section of the trail has failed. I mean it needs to be redone. It wasn't good when it was done. There's not much we can do about it till now. Um we can either a fund it out of our own fund balance, b I can find a donor. I have some friends that work for Ajax um who have offered assistance or Melissa may be able to find some money so we can we can work on that. Um I have that is something that I really would like to get done. Um we've had some failures over there over the last few years
087and I don't think gravel would be the solution. We would have to do it dig it out and resurface it with the 38 millings. I don't think that is sufficient. I think we need an ashalt painting there. It's something we can seal coat. It's something we can continually repair and give a little water on it. It's not going to wash out. But because it's we've got some problems from road roads. I don't know. What do you think, Erin? You you you know where I'm talking. That chip coating out there. I do. I I um have Did you see it before it was done? That was night and day. That was like our favorite section of trail. We used to live right there. So, um, but I don't disagree. The trail needs to get done. Um,
088can I make one more comment? You have the floor. Okay. Um, different from our last conversation about the signs. I'm on the mindset of we can't just kind of sit back and wait for like uh a partnership with Oakland County. This is something that we've been talking about for a very long time. Whether they're here to support us, what that looks like, we're our business is making sure the trail is taken care of. we've taken care of uh some southern portions and I think uh the northern portions have waited long enough to get addressed. So that's at least my opinion. You know, one thing too is these are ARPA funds. They have to be used by the end of 2026. So and I already have you know we move forward with that considering the ARPA
089monies that Addison Ox has put up in fun projects in the budget. Um this project in front of $8,300 that's that's in front of me. That would leave us with $79,000 plus left. It should be more than enough to do this asphalt repair if it were to come that way. We still have after that. So, we just have to make sure we spend it before before we're pretty safe in that based on that the calculations are a little bit short because I took the tree limb removal that we had done that the job would have been done but then it says no I have more to do. So, right that that will come up once you get these are numbers. They're not final either. No, I I budgeted um the gravel delivery, the gravel spreading,
090the days out there are are pretty much set numbers. The variables are rolling and tree work. I may not need that tree work, but I don't want to get out there and go, "Oh crap, I need that tree down. I need this brush trim." I'd rather have a little bit of money in the budget to address some of these things that I know are going to pop up. If we don't use it, don't worry, I'll use it somewhere else. It'll be it'll be good. It'll be good. Don't worry. Um, as far as Oakland County, Melissa said that there's a possibility that fall mowing, winter mowing might be something that they can pay for. I'm thinking in the fall when we have Dave come down and do our vertical cut, um, you know, that is 15
091grand. That would be wickedly awesome if we could get them to partner with us on that one. Um, also some of our tree removal going into the future. We do we're doing a lot of invasive stuff out there. The DNR is actually impressed with how well to Thanks, Linda. Okay. Um, so, so with that in mind, Linda, considering this gets approved, what is your schedule? Um, my schedule would be I would contact a couple of people at Ajax to see what kind of a program we can work out with them as far as reducing that cost to 50 from 56,000 to a lesser amount. there's a high probability um that Ajax and Hutch has teamed together in some fashion. Okay. Now, under the trail reservicing project as soon as it's dry. Well, we started tree
092removal. Um I just got noticed Matt is back from Gring. His house was decimated by the trees in Gring Bay area. So, he just got back with his wood chipper. Um so, if you need any trees removed, Matt is able to do it. as the trail is dry. I'm hoping miday, third week in May, we'll be out there, but I can't do it until the trail is dry. And you'll have something for the council in June about the the caving. Yeah. But right now, the target is about 56,000. It may be less. Um, you know, I I can't guarantee I'm getting anything for free, but I'm going to try and get a sale on it. And if I can get a sale on it, um, I would like to get that done. as soon as
093possible. I mean, next week if I could. If you give me the Okay, I'll I'll I'll be on it. Well, we got money's in front of us to approve for you to move. Council makes a motion approach that I'll make the motion. It was written. I'll move to approve an amount not to exceed $80,300 for the Polyand Trail surface repairs based on the itemized project cost provided by Polyan Trail Manager Linda Moran. This 80,300 amount to be expensed to the account 298 853962 uh2 are expenses. What's second from? I'll support council. Thank you. Okay. Any further cur discussion? If not, we roll call with councilor. Yes. Vice chair Brafield. Yes. Chair Wright. Yes. Council Moore. Yes. Councelor Pman. Yes. Yes. And councelor. Yes. That motion carries. On to public comment. Uh I guess we'll continue
094with a public. You all set? I'm all set. You're all set. Okay. On to uh council member comments. Starting with council Watley. Um nice job, Glenda. You're doing a great job. Keep up the good work. Thanks. Beat me later. Melissa, thanks for coming in. Look forward to the opportunity. Um wow. It's so exciting to see our progress over the last few years. I am so pumped. we are getting stuff done and it's a great community support from everybody. So, thank you, Treasure Feifer. Uh yeah. Um again, thank you to uh Linda for your continued uh work and dedication. Uh uh we're we're lucky to have you. Um and Melissa, thank you. We're excited about the partnership as you've heard from everyone. And um we'll try not to just keep bugging you for money for everything
095we need, but we also would like as much all you want. We could we we'd like all the money. Um uh as uh as the new treasurer and you know, we're kind of I'm not in a groove yet with this group in that role. Um I I you know, looked at um I I'm I'm now treasure of I think five different um boards that I've been appointed to because somehow when I'm not there, I get appointed treasurer, which I think is how I became treasurer here. But uh that being said, um I'm happy to do it. Obviously, uh learning a lot as I go through the process. And just um I'm as a at a brief glance here I um one of the things I'm trying to do uh where I'm getting active as as
096treasurer and some of these other boards is to simplify um and to um ensure we're getting returns on the money we have simplify accounts to streamline accounting and um and so as I as I look at this and I'm not sure who um I I I don't think this needs to be fully aired here but I'd like to uh to dig in a little bit further. Um as I look at you know we've got Oxford Bank, we've got Fifth uh Third Bank, we've got Choice One Bank uh that's uh you know an expired CD it appears. Uh pool account which is still on our accounting but we've removed our funds which I've also done from multiple boards that I'm on due to the lack of uh return on those funds. Um and uh and then
097of course Michigan class which I think is every treasurer's favorite. Um it's definitely mine. Uh, so I I guess I just want to um see if there's an appetite. Sometimes I've learned on some of these boards there's there's sacred cows where somebody loves this particular bank for a particular reason. Um and um but you know I I'm looking for um little to no fees. I'm looking for returns on any money that's sitting and um and uh and I'm looking for simplification. And so if the account the board has an interest in me pursuing that for this board um then uh who who was I'm not sure who who the previous treasurer was that I uh uh replaced pardon me no Bruce Bruce okay so there might not even be someone to to meet with but
098there is there is okay you can keep going and I'll I'll give you a Okay. So if if there's an interest for me to for for the from the council for me to pursue that line of thinking for this board, I'm more than happy to do it. I've uh had some discussions with um banks that are very interested in partnering with uh public um uh uh you know with with us and other boards and uh so obviously I want to utilize um scale and um if I can you know say hey I'm bringing you know five different boards uh you know money to you um but here's what I'm looking for uh you know it gives us gives us bargaining power. So, um, those are my comments in terms of I'm willing, um, but if
099if if you guys if everybody feels like we're in a pretty good place and we don't need to adjust, I don't think there's anything wrong with what we're doing, but I want to see returns on our money. Um, you know, uh, we have, especially these days when returns are pretty easy to get in terms of uh, more than any of us are used to getting. So, uh, that is uh, that's my comment on there and other than that, looking forward to uh, beating up that trail that Lynn is keeping so pretty. All right. Thank you, uh, Councelor Coleman. Yeah. Um, thank you everyone and yeah, I'm looking forward to getting out on the trail now that the weather's actually decent. So, all right, council more comment, but get with me. We'll go out. We have
100an augur where those fence are where those post sign posts are rotting because if it's not perking, we have areas that won't perk, right? So you could just be sitting in water and if you go back in there with wood, it's not going to hold up. You might have to have an alternate material. Addison is actually pretty good. Well, Addison east of Hosner is where we're having the wood rot. Addison Leonard is okay with the posts, but Addison further south is where we're having problem with post. Well, it won't it won't take much to go out there and drill a hole by a post and see what's going on. Then you'll know. Yeah. Well, they've also been up there for 26 years. 26 years. Yeah. 27 years. Yeah. Old water. You get about 20 25
101years. Yeah. We'll get there, Bill. It'll be good. We'll get there. I got to anything I can do to help you. You know, you know, I know you break. Great meeting. Thank you for being here. I'm sorry you had to stay in here. All things dumped on you. Trying to learn. I think Linda's doing an outstanding job. A lot of the calculations, a lot of work putting that together. So, good job, Linda. Council Mador, um, I apologize for missing your presentation. I was looking forward to it, but traffic was really heavy getting here. Oh, no. Um, we had a developer meeting with a large development and you know how those go. So, it dragged a little long. So, I'm sure perhaps I'll look at the uh go back and watch the test script to do
102the presentation again. It was fun. Yeah. Yes, I'll send you a link. So, my apologies. Melissa, thank you for attending, helping us out. Good team. You uh you uh was uh I think some music to our ears to say, you know, someone else partner with us to uh preserve our trail and enhance it to make it the poster child for the rest of the county. Yeah. Part of it. So yeah, that's that's definitely a great thing great partnership there. Uh hopefully great things to come. Uh as well as uh councelor Pwell knows as we said I'm actually township board together and uh treasure bill Ferrari has been the treasurer that's taken all the information for the financials over the years. Even though we have the designated treasurer on this trail, he's been the one leading
103the charge of giving you the information. that he does a bad job for it, but I I commend you for wanting to say, "Can we do better?" You know, because the mindset is uh we call it the Sly Method in Oxford Township, safety, liquidity, yield, but sometimes if you got a better idea to give us more money, you got my vote for that. So, um so yeah, he'd be the one to talk to why he does what he does with the money because he's in charge of it on behalf of the ping trail. We pay $1,100 a year, 1200. Yeah. So basically $20 a week to have implementation this morning which is a great deal on that. But that's who you probably want to get a hold of. Okay. Why $400 in actual bank and
104you know flag style where those monies are going there. Other than that u maybe a relatively longer meeting this time than than usual but say this two other meetings that we have just a couple items. So, so hopefully this is working out for everybody. Now we'll go to Kevin and then Lindy final word and then we'll tell them. I'm good. I'll pass. You're good. So, all right. First up, um our poly trail drive with Oxford and its youth assistance. We came back with uh $548 cash. So, that went into the bank yesterday. Uh we also the DNR has come out and surveyed the property at NES here in the village and they have sent certified registered return receive letters to the the property owner demanding removal of that fence. That is something that is encroaching
105the polyon trail property. But since it is DNR property and the Polyand Trail has had no success in getting the land owner to move or the business owner to move the fence, the DNR has taken up the charge. So that is in the hands of the real estate division. Um I am going to get with the paving companies and see what we can do and get that done as soon as possible. Um Melissa, we have all kinds of projects for you to come. I mean, this is just this is just June's work. Um, so just to reiterate, $170,222.3 will be spent by the end of the summer, whether it's paving or trail resurfacing, of which um $32, and $422 is three has already been spent on gravel, 7750 been spent on tree work. So a
106total of $170,222.3 will be spent mostly on ARPA funds line share of it out of um charter township of Oxford. Thank you as a taxpayer in chart Township of Oxford. I appreciate it. Um but any other questions for me? I make a motion we adjourn. Okay. Motion by police. Secondfield, second by council McDor to the general meeting at 4:28 p.m. All in favor signify by saying I. Opposed. The motion carries. We adjourn. Thank you everybody. See you next week.