001welcome to the March 11th 2025 board meeting if you could all stand for the pledge to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you James could you take attendance certainly make sure everybody can hear you okay uh Amanda here Mike Al here uh Summers here Mike Whitney here and Shane Gibson here anerson here and sarath camperon here one day did I get it got it thank you must be the venue change any changes to the board agenda I have none okay then let's roll right into our first presentation Mr Chad boy [Applause] well welcome uh to Daniel axr Elementary um really um thankful for the opportunity to share uh some of the things that
002we have going on here at Daniel Axford and so welcome and we'll get started um here at da if you are um new to um Daniel Axford Elementary we are just a kindergarten through second grade building it's actually develop m al kindergarten through 2 grade we do have a preschool here as well um that is part of kind of our oelc uh program um here at Daniel Axford but we have uh 355 students um just kindergarten through second grade new this year we have added an ASD classroom here at da um and so that's new for us um has students that are in uh kindergarten and first grade in the next few slides we're going to take a look at some of the academic data uh for our second graders here at da um a
003lot of the other schools may have shared mstep data and other data from their schools um because we're just kindergarden through 2 grade um we don't take the mstep um but we have other assessments local assessments that we use and we use a screening assessment um used to be called Fast bridge that you may have heard of um and this year it's called star so we're going to take a look at some of our second graders fast bridge data over the last couple years and then how we're doing this year um and we chose second grade because as they they make their way through da second grade is sort of their culminating um grade here before we pass them on to OES so this first slide we're taking a look at is our um fast
004reading assessment for the last two years in the spring spring so the end of the year um so if we're looking on the left there we have our 2223 spring fast reading data uh and it includes two categories that were like basically the green category is proficient and the blue category would have been more of an advanced um so proficient Advanced and you can see in 2223 um that's about 72% of our student um were proficient or Advanced um and then when we're looking at 23 24 um in the area of reading in the spring um we were up to about 85% of our students were in that proficient or Advanced category as we passed them on to O yes same two years but this is on the math side uh so we're looking at
005our fastbridge math screening assessment um in 22 23 um 79% of our students were in the advanc and proficient and then from last year the 23 24 um we were up to 89% of our students that we were moving on to OES um in the math uh category and so now we're looking at this year and so this year we've actually changed our assessment from the fastbridge assessment to the star reading and star math um similar assessments are like screening assessments um that all students take it's a like a computer adaptive assessment um and so we're looking just at our second graders this year um how they did in the fall and winter we do this three times a year um and so we've had two testing sessions this year if we take a look
006um our second graders coming in the fall taking this assessment for the first time 74% of our students were in the proficient or Advanced category um and then of course we're super proud um that um we've moved that 74 to 81% of our students here in the midyear winter range um for reading uh this is the reading star um so moving up and and moving forward with those students um the next slide uh same data but for same group of students but for math so we're taking a look at our math in the fall it looks 75% of our students in second grade on the math assessment we advancer Prof proficient and then um really proud jumped up to 90% of the students um here at the Midway Mark of the school year so when
007we look at that data um of course we look at the data in a lot of different ways um but like we we say what are we doing well um what students need support um and when we look at this next slide we use that data to guide goal setting here at at Daniel Axford um but also we use the data to identify students that may need support so when we sit in our um eyps our our reading intervention plan meetings for students um we're using how they performed on this assessment and additional assessments to determine what sort of supports they need in the coming weeks and months um of the school year um we also set a goal around ensuring that our tier one curriculum so that's the curriculum that's taught in the classroom
008um is the the written curriculum that we've adopted is also the taught curriculum the classroom um so you probably heard other principles this year talk about um our teaching learning instructional Playbook that sort of outlines the expectations um for curriculum delivery um and it aligns all the schools together so if you're a student here at Daniel Axford you're receiving the same curriculum um in the classrooms if you're at Clear Lake or Leonard or or Lakeville so um one of our goals was just around that curriculum implementation um a point of Pride uh we'll highlight uh multiple points of Pride here in this presentation for Daniel Axford but um really the the picture there below uh the text um is our intervention team here at da so with that data this team sits down with our
009classroom teachers looks at the data identifies reading supports or math supports or even behavior supports based on some of the data that we collect to meet the needs of each individual student so in addition to those interventions um and talking about eyps and things um our teachers through professional development have spent a lot of time um continuing to learn and grow as teachers of literacy over the last few years and so we saw that in some of our growth numbers from the 22 23 school year until now um and we have times throughout the year where our teachers get together and collaborate around that curriculum and so we're sort of proud to share um some of the work that we're doing it's really hard for me to stand in one place I'm sorry um so
010we're moving on to some other data that we collected um over the course of the last couple years um if you take a look at this data here uh a survey went out to parents um here at da we we don't survey our students the same way they might at the high school or middle school or um just because of their age um but we get a lot of our our survey data back from our parents and staff um if you take a look at this Slide the in blue is this year's data and then um in red is uh the previous year's survey so some of the things that that stood out as really positive um I'm not going to read all of those um but one of the things that were that we
011were really proud of um on the very bottom it says 93 uh percent of parents agreed or strongly agreed that the school encourages families to volunteer um and we're particularly proud of that one because it jumped up from 78% the year before but it was an area of focus that we had last year um coming out of our covid years and and those sort of things um getting par back in the building was really important to us so we emphasized that last year and it was like very satisfying to see that the work that we were doing showed positive results so um if we take a look at the the bottom there um is our area of focus this year um and and that is um here at da um one of the areas that
012we want to see grow uh 71% of parent indicated that discipline is enforced fairly um and I think that's com up in many of the surveys across the district um and so it's an area that that we are working on um it bumped up a little bit from the year before uh but we continue to do our work in and around PBIS I think all the schools have probably talked a little bit about PBIS um and their presentations um but to sort of align our discipline response um one of the major things that we're doing with PBIS this year in the lower leftand corner is our Behavior consequence Continuum and that sort of lays out behaviors that students May demonstrate and our response to those behaviors so we do have a code of conduct um
013but our students are also developmental kindergarten through second grade so it's also a learning process as well um and so our response first first is to teach and retach to be sure that they're understanding what our expectations are while they're here at school um and this really helps get all staff aligned in response in around Behavior so some of it starts in the classroom some things become office managed um and office supported and classroom supported so um that in addition um to that our PBS still focuses on acknowledging positive behavior that's a huge major piece of our PBIS here at school students earn paw tickets and we have special celebrations in around students being acknowledged for show being principled carried and safe here at Daniel Axford um in classrooms uh teachers are using Community circles
014to build relationships and talk about expectations um students are participating in Second Step classroom lessons um and in one area as well we're working on is collecting data around behavior um teachers have um incident reports or where they if the student has um a minor behavior that they've addressed just documenting so that we can build um as much support around that student as we can all right now we're getting into some slides that I'm super proud of um whenever somebody asks me like what are your points of Pride here at da um there's so many great things to talk about so I always feel like I'm going to leave something out um but we certainly can't capture everything but I just wanted to highlight a few things today um so right here um one of
015our points of Pride da and OES we share our PTO um they're amazing it's almost monthly we have a this big event uh where families come together um and just last weekend was our PTO spring fair um Hollywood themed it was absolutely amazing um I just walking in it was it was it was just wonderful and the kids had so much fun um so all of the events that are PTO puts on they work so hard um but it's great for our school and our families our teachers did uh second grade teachers this year put on a math night where students came in and learned math games that they could take home um and play with their parents to practice uh number sense activities um and so it was teacher initiated they came to me
016and said we would love to do this in the evening and of course those M moments make me really proud um so I wanted to be sure to recognize that this evening as well we've done some um wonderful assemblies here and field trips this year um just last week we had a sloth in the building and a giant python um and so that is probably one of our favorite days of the year we have science alive come and they go to every single classroom and the kids get to touch and feel um some really cool animals so they bring in they didn't bring it this year but sometimes they bring an alligator so um definitely they have a lot to tell their parents when they go home that evening we've also V visited the fire
017department went to Henry Ford this year um camp tamarak I think uh Mr Whitney might recognize somebody up there we also have had some really great spirit days here at Daniel Axford this year um I think across the district you probably saw a lot of Detroit Lions days down the stretch there uh we're already looking forward to next year um our class our grade level concerts are always amazing um we have those up at the high school at the performing Art Center um in the upper right hand corner our students our teachers celebrate at the end of writing and reading units they do some sort of Celebration and many times it involves inviting parents in to hear um different writing that students have done or reading with students and so um that's always a great
018time to see parents coming in the kids so proud to share their work amazing staff here at da I don't like to tell a lot of people that because maybe they'll try to steal my people um but uh they are just great and so here they're fun that was actually at the very start of the school year um at our welcome back breakfast at the district they had a little photo booth and so I'm super proud of our staff and love having them um we also have a wellness team um Mrs Francis very competitive we did a uh Super Bowl um Wellness activity we all made soup um she won not only the best soup but also the best name of soup so she kind of swept the competition and and she was super proud
019of that and let us know um her soup's name was squashed dreams and I think it was because the Lions didn't make the Super Bowl but so appropriately she won the competition this year a new point of Pride for da this year um is our new ASD classroom so we had a lot of planning in around um adding that classroom to our school this year um and it's been amazing they've they've quickly become part of our school Community um just like the friendships that they've made the students are both supported in their classroom but also um in their grade level classroom as well um we have peer mentors um student build building Independence um and we're able to offer inclusion um for them as well um next month in April is Autism Awareness Month and
020we'll be doing some special activities in around there and some things will'll be doing districtwide as well so you may see some information coming out about that and the last thing I want to highlight um it is March so it's March reading month here at Daniel Axford we have a whole calendar of spirit days and fun activities we have our book fair going on in our library um right out here you can see there's a tournament of books going on um students are voting on their favorite book um they're all sort of sports themed because we have a sports theme for our uh March reading month um students also if they're participating in activities um reading at home they can earn baseball tickets to uh the park in UDA jimy johnsfield so uh um I
021think all schools probably have March read month activities March is not the only month you should read in but it is the special month that we celebrate reading and that is all I have does anybody have any questions for me I'm not a fan of my positioning at the table because I can't stand that I can't look at you while I'm talking to you but I had a few questions for you um related to the data that you were talking about the testing for the math and other um data points that you brought forward do we know where we stand related to like the rest of the county or with the state so there is like normed National Data that that we look at with those um scores that are coming in with this star
022assessment this year it is our first year with that assessment we are able to compare ourselves with each other um and then to the National Norm sort of piece yes okay perfect um and that's how they come up with their different sections of like being lowrisk or or proficient is based on that Norm data okay um great uh now the data that you said you guys were collecting regarding behaviors is that stored in their student file or is that in a database or how are you guys collecting storing and organizing that data so some like anything that is um um like involving like a major Behavior we would call them a major um that involved the code of conduct um we have like a student information system that we like store that important data in
023um here at Daniel Axford we have behavior all day and like line cutting and like if you think back to K to um and your own experience there's a lot of things that go on sort of on a regular basis and so we're not necessarily documenting all of that but if it is something that's getting a little more elevated hey we've talked about that a bunch um teachers document it somewhat in their own way and then we have like some unofficial ways that we sort of like Google form that we keep some of that stuff in to determine like is this something that's getting bigger it's more so that we can align supports to those students and reteaching opportunities and those sort of things but becoming part of their like permanent long-term record it would
024have to be like a major thing that we turn to the code of conduct for addressing those behaviors okay perfect and sorry last question um the ASD classroom is that uh an indefinite uh thing here or is that tied to funding that we're worried about down the line I don't know those exact answers but I'm hoping it's indefinite so um I think it's certainly become part of our our community and culture here already um and so we are planning on having that certainly and definitely going forward awesome thank you yeah thank you anybody else don't be sorry at all thank you for hosting it's been very lovely we appreciate your space and course your presentation thank you for having [Applause] me all right next up our food service update from Patty hi I'm Patty I'm
025the food service director here at Oxford um thank you for allowing me to be here tonight to talk about the updates um at the middle school at oeic and um I have some pictures that I'm going to share but first I would like to talk about what an excess fund balances because that is what has allowed me to do the renovations um an excess fund balance is when the fund balance exceeds three months of average average expenditure at the end of the year um directors have to submit a plan on how to spend that excess fund balance and it has to be done by the end of the next school year um the national or the Food Service fund balance is a restricted account and so it cannot help the general fund um those funds
026have to be reduced by putting it back into the Food Service program by buying equipment um more staff upgrading food quality things like that um during covid so every month I get reimbursed by the state for every meal that I serve for that month during covid the reimbursement rate went higher than I would ever have charged for a lunch and it really hasn't come back down and so now that we're feeding everybody for free and our accounts are up all of us in the state are in the the same boat so they've been pretty lenient about making us spend it by a certain amount um so I received my letter in the spring of 2023 and I've been trying to spend on my fund balance since then so there's things that I'm allowed to spend
027it on and things I'm not allowed to spend it on so these are things that I am not allowed to spend it on I can't put air conditioning in security cameras PA systems infrastructures I can't expand kitchens or have fans so it yeah um so like I said I received my letter in 20 of 20 in 2023 and these are some of the things that I have spent it on um first of all I gave all my staff raises and implemented bonuses for recruit recruiting and retention of staff I created four full-time positions with benefits usually Food Service workers work between three and a half hours to 5.75 hours and only one employee has offered benefits so that's huge for four of our people to have full-time positions and benefits um I increased the food
028quality I replaced all all the computers all the point of sale computers at every kitchen um I got new lunch tables at Clear Lake and at OE I see I got a frozen yogurt machine at the middle school we had a major repair in the walk-in freezer at the high school the walk-in freezer is probably a little bigger than this room and the floor fell so it had to be jacked up so that was a major expense um I did the Middle School renovation and now we're working on the oi see kitchen renovation so here's some pictures from our Middle School this is the new um double convection oven and the comi oven the comi oven can cook five ways you can bake cookies in there um you can roast meat um we use it
029mostly for fries since we can't fry fries anymore a comi oven can crisp them up this is the long long awaited dishwasher the Middle School serves about 700 meals a day and never had a dishwasher so they got a new garbage disposal and a dishwasher so this used to be the Snack Shack where it served just cookies and chips and our new Frozen Yogurt um but when we continued to feed all the students every day we had to come up with a plan to um speed up the lines so we made The Snack Shack another food service line they can still get cookies and chips they can get those at all the registers but this is now grab and go you can see the nice salads that are there and um in those pans are
030all different kinds of um pre-made subs and the they just grab those and chips and fruit or vegetable and they're on their way it's really fast that is also where pre-orders are picked up so this is the kitchen at OIC and as you can see it is in need of renovation the kitchen there was never it was never a public school so it's never had to be up to Health Department code so that's a lot of the expenses bringing this kitchen up to Health Department code that's my favorite picture that's my middle school staff in front of their new dishwasher um so since we're still feeding everybody for free and still getting the higher reimbursement rate I am always thinking of the next thing that needs to be replaced so um these are allowable expenses
031and goals for the future um since Co we have been serving breakfast in the classroom and so I'm really limited on what I can serve um we have come up with a way I think that will work to serve a hot breakfast in the classroom and so I'm working out all the details and hoping to start it next school year but I'll need some equipment to do that so that will be the next thing um the walk-in refrigerator at the middle school is our oldest piece of equipment that has not been replaced I haven't had to have any service on it but I probably will have to replace it before too long um I have a steam table at the OES kitchen that needs to be replaced and sooner or later I will need a
032new food service van so those are just some things just in the back of my mind for when I have to spend money again that's it any questions questions Shane um just a few questions um I think you answered this but I just want to make sure I'm clear on it uh when you talk about the funds do they need to be spent by that next school year or just the plan has to be submitted prior to that next school year the plan has to be submitted within 10 days oh I'm sorry and the money I didn't say that but the money has to be spent by the next school year but because of those reasons all of us um have excess funds so they've given us a lot of Grace okay great perfect um
033how much currently do we have in excess in that fund 1.3 million okay and the full-time positions that you created are those expected to be indefinite or are we going to be tied to like when the money runs out my people bid on their jobs every two years um this is a bid year so if I make it per if I make it permanent this year I have to keep it for two years my hope is if we're not feeding everybody for free that we'll still because of the um quality of food we'll still be able to keep those full-time jobs okay perfect last question is um I know you said that we have improved the quality of food what tool or or what like I guess barometer are we using to measure that um
034so I always look at what's trending what kids are eating and I know Chick-fil-A is huge so instead of getting chicken patties from the from Gordon's Food Service I reached out to Chick-fil-A's um supplier and order my chicken sandwiches from them so we do a wild cat filla um so it's things like that I get humus at the new fatou restaurant in town because we serve hummus bows every day so just things like that great no thank you so much thank you any anybody else I I have I have um well first off thank you um I know that some of my kids would appreciate bringing back the the hot breakfast uh so that was one of the things that they they appreciated I guess um for future expenses uh can you go back to
035that slide if possible um for the I guess well one of the questions I had was as far as the new service van so for a food service van I know we do I well I think we do deliver food at times to some of our other so what would that food service B be used for so the Food Service B does caterings like um if there's a catering in the district they deliver that they also do all the mail throughout the district um and then if say da forgot to order something and they need it from the high school he would run that over yeah I um yeah I think that's it thank you thank you you talked about um how before Co not all the students got meals but because of Co they
036now have to be and you said something about going back to not feeding all of the kids is that like soon or is that future thing during Co they up the reimbursement rate but then um Governor Whitmer passed um all meals for Michigan and that's when our students started eating free meals so I'm thinking as long as she's here they will all get free meals okay but we never know um this year I had to start school not knowing and then go back and change things because I found out after school started that we were doing everybody feeding everybody for free okay and when did the um High School Walkin you said the floor draft yeah I guess they brought a lot of sand in you know we're up on a hill over there and
037and so the floor did fall um okay 2023 they jacked that up okay thank you and by the way I love your uh meals that we've had and enjoyed on the staff here good thank you anybody else I had a couple quick ones could you tell me when do you expect the OIC kitchen completion do you have a date um I'm we're expecting it by the end of by the beginning of the school year to be in there by the beginning of the school year so next year fantastic and in one of the questions I had asked about the turnover rate you indicated that it was 19% do you have an idea of whether that is uh on par with other Oakland County or Michigan school food service programs or if we're above or below
038the average we are right on par we're all going through that okay and um another for the S Food Service Van question um something else that we do with that is we are taking meals from the high school right now usually about 100 a day and delivering to oeic and um the quality just is not there I can't wait for that kitchen to be open fantastic thank you anybody else all right well thank you again appreciate oh you're welcome thank you all right scheduled public comment we did not have any moving into the consent agenda we have our regular minutes and close session minutes and HR updates would anybody like to make a motion M move to approve the consent agenda as presented support James thank you any discussion all those in favor I any
039opposed motion carries all right moving into our superintendance report Dr Milligan all right good evening everyone first thing I want to say is thank you to my staff to our community to our parents um who came to our community conversations today bless you at um here in da right down the hall uh we had snacks which was lovely and lots of great conversations so just the energy in the room was really positive it's nice to be able and sit down and just talk right which is the point of these Community conversations get to to know one another better get to ask questions get to just understand perspectives that might be different from your own so I really really enjoyed the conversation so thank you for being there um we have another one coming up next
040month it'll be at the high school um from 6:00 to 7:00 again um it's the hour before the board meeting uh we'll probably we'll get some feedback about this one and if we want to shift anything up but I think it was very positive um and so I invite everyone to join us again bring your questions bring your thoughts um get to know one another it really was a positive experience so thank you for that this is this week is our social workers week we are celebrating our social workers and um Pam Beal sent out a beautiful email to all of our social workers and I asked her if it was okay to lift that up because I just thought it it really captured the essence of our celebration for our so social workers so
041I'm just going to read what she wrote just because I think it's so poignant so School social workers are the heart of our schools they are the ones who step in when students are struggling ensuring that no child feels unseen or unheard they provide support during life's toughest moments offering guidance resources and a sense of hope to those who need it most they help families navigate challenges work closely with teachers and staff to remove barriers to learning and advocate for students in ways that change lives the impact of their work is immeasurable whether it's helping a student through a crisis connecting a family to much needed resources or simply being a trusted safe presence in a child's life our school social workers make a difference every single day to our school social workers thank you
042thank you for your dedication compassion and unwavering commitment to our students your work matters more than words can express and we're Beyond grateful for everything that you do so please take a moment this week and really celebrate our social School social workers for all their hard work uh the compassion and the dedication that they have for our students it's really impressive all right many of you hopefully have had an opportunity to see the request for feedback we have a proposal to adjust security measures at next year's after school events um this really is an opportunity to get community input no decisions have been made we just want to get a sense of where people stand um with these Concepts and this actually came out of our parent safety Advisory Board this is what got the
043ball rolling because we were trying to figure out what is the best structure safety wise for after school right now it's set at 500 but there's no real Rhyme or Reason as to why it's 500 why isn't it 5,000 why isn't it 50 right and so it we brought it to our parent safety Advisory Board and they kind of that us rolling on this path they said hey why don't you talk to the safety experts and see what they have to say so we talked to our uh uh uh our sheriff's department members as well as our internal safety experts and you know they gave us great input so then we crafted we continued to craft the proposal we brought it to the district safety uh committee we we modified it even more um we
044brought it back to the um parent safety Advisory Board we modified it even more um and I brought it to the board uh last December and said hey we're going to get some more feedback from our community trust me I very much understand that safety is in extremely important and I would never ever compromise that I just want to make sure that we have a good understanding of how we are approaching safety and is it the best way that we can do it right right um so your feedback is very welcomed please take a moment we'll keep it open you know no decisions are going to be made until we have a clear understanding of where our community stands in terms of our after school safety protocols for next year so thank you in advance
045for taking the time to fill this out um and give us a good sense of where our community stands our moving truck did not look like that at all it was not orange it was a big white man um but that's what landed there so um central office has moved to OIC we are officially over at oeic um it's magical is probably the best word that I can use right when I say magical yes it's a lovely space but more importantly being together seeing one another in the same space we've been so compartmentalized for so long some are here some are there some are over all over the place and it's just so nice to be able to see people as you're C you know passing crossing paths and um you know a lot of
046our communication happens um just casual conversation we get to know one another better um we strengthen our Collective work so that has been a really incredible situation for us at central office so we still have the facility on um uh North Washington Street uh we'll still will be talking as a board on you know what our thoughts are on that space right now we're using it for professional development we continue to have meeting spaces there um we actually are in collaboration with some of our community members who may also hold meetings there so it's definitely going to be well used until we decide our next steps this is just a little teaser I got this data the other day and I asked them I said hey can I share this because it's just fun um
047as you know attendance during the pandemic and then of course the tragedy we have just had one situation after another um and it has definitely impacted our attendance across the board that was one of the first conversations I had when I got here was um my team talked about the challenge with attendance and you know for there's a variety of reasons why we've had attendance challenge challenges but many of our schools in their present ations talked about initiatives PBIS initiatives different incentives that they have the high school has the exam incentive um and we're looking at the data it is really impressive and we're not at the end of the year yet so hopefully it will be even more impressive you can see a significant difference in where our students fall in the different attendance
048band um we have a significant number increase in the 90 to 100% attendance if you I'm sure this is kind of a given but there is a very strong correlation between student academic success and attendance so the better the attendance the more likely they'll be successful academically so this is just a teaser hopefully we'll see this across the board I just couldn't wait till BR Sorry Brad I stole your thunder all right we've had some exciting strategic planning sessions we are really making great progress um I'll show you on the next slide um at the cabinet showed the vision mission core values we're now working on our our goals we've been really focusing on you know what is the spirit of the goal what are the structures of the goal what do we talk about
049with aligned action so we've had a lot of great conversations we just brought that to our ad team so thank you to our ad team for giving great insight and input into these goals as everybody knows this is a very iterative process right we go back and actually the goals that I'm going to show you right now they're on their actually fourth iteration um so we'll probably have several more iterations before we even get close to a final draft that we would then use at our community meeting um on April 9th so it's actually been for us who love that stuff like it's been really fun so so that's where we're at um and hopefully by next week we'll have kind of a solidified version of what it is we're going to share with our
050community in terms of the goals um so our vision mission and core value um really came together very nicely we have it there vision is empowering Learners building Community INSP iring Futures and as somebody said Put it on the side of the bus what why is your face like that it's just his face it's just my but but I don't I don't have that oh you don't oh okay sorry I must have added that sorry sorry sidebar uh um and then we have our mission providing a supportive safe and opportunity Rich educational experience that Fosters belonging builds self-empowerment and prepares Learners to contribute to a connected Community I know that's awesome right and then our core values empowerment belonging Innovation and integrity I just love those and what I love about those is I know
051how much hard hard work went into creating those and how many voices were heard before we landed on those so it feels really good I talked to somebody today they're like this just feels good it feels good to be kind of reshaping and re understanding who we are as a school district so it's really fun um so that's our those are that's our third iteration of our goals and we're working on our fourth iteration right now with the feedback from ad team um and we'll continue to craft those and we'll get lots of community input at the next meeting one of the the feedback pieces that Community gave us is they they loved the gallery walk but they really loved the small group conversation and they just wanted some more facilitation um at those small
052group discussions and so our ad team found out today that they will be helping to facilitate the that dialogue and they are incredibly exciting did they will be they will be in right yes they will be incredibly excited to do that work um so yeah so we're looking forward to our next um session again April 9th we did send out the sign up remember at the last session we said hey all of you awesome people who came bring a friend so bring a friend you'll get to sit together and everything I promise we will not separate you um and so you can scan that QR code you can put in that um that link sign up please join us the more voices the better it was such a engaging and energizing experience just to hear
053all of the dialogue of people's hopes and dreams and where how we want to shape Oxford Community Schools added bonus so for our board members after the Strategic IC planning session um Dr Dixon who is one of our facilitators is actually going to do a short workshop for our board members that attend each session essentially the title is okay we have a strategic plan now what what do we do what does that mean for our work as a board um so that's one hour after each of the sessions and she is going to facilitate that conversation so we know how to leverage that tool it's pretty exciting um I do want to bring to everyone's attention you see on the agenda there is a staff reduction that the board is going to vote on tonight
054um I did want to talk a little bit about that staff reduction um the the position is the grant funded executive director of student services and wellness that's Todd barles um the grant funds have ended uh and with his leadership and the support of his team we have made significant progress in strength in the district infrastructure for supporting the well-being of our students and staff and it was really fun here at the meeting Todd was talking about all of the things that they've put in place in the schools and um the Community member who was with us was just Bedazzled she was like wow you have all of that you do all of that um he talked about the peer mentoring he talked about the trusted adults he talked about you know the the all
055the programming and um support that we have so we have a very robust program that we have built over this time period um and and ultimately a grant the goal is to work yourself out of a job right the goal is to build capacity um as I say a little bit further down Wellness lives in our school and we have really built that capacity in our schools um when you go on the schools it really the number of supports we have for students is really impressive it brings me great joy to see the care and love that we have for our students so um which is the only reason we can really transition this position um because there there is the confidence that we have the supports in place um now the good news is
056that um Todd baras has agreed to transition to Crossroads um he actually started his career with adjudicated Youth and now he'll be with adjudicated Youth and supporting their education so we're excited for him to transition there um in that position he can also continue to support some of the wellness initiatives that we have at our community level um so we're super excited that he's able we're able to still benefit from his talents that's pretty exciting um we have a lot going on the district and I suspect we're going to have a lot more um so we'll start with Leonard Elementary they had their fifth grade exhibition last Friday I had a chance to visit and was incredibly impressed um so thank you Paul that was really awesome it was great to see the kids they
057were so confident um they CH chose their topic they had mentors they decided on the research and how they were going to structure it I went to a a one on wildfires and they interviewed um you know First Responders fire people and you know they were just incredible and the different topics they had so many different topics that they covered they were organized they you know presented well and I think one of the most impressive things for me is that as students if they were done presenting they actually had a clipboard and went around and gave feedback to the other presentations so talk about a real world situation it was impressive and the parents were there and it was so energizing to see see them engage in the presentation it was really fun um I
058was at Clear Lake yesterday um as uh I'm trying to think who mentioned it we reading is important every month not just March um however um uh Stephanie at Clear Lake we actually went to visit and we went to a kindergarten room and I was amazed now Stephanie did explain that they had just come in from um recess so because they were all sitting there in their chairs and while the teacher read this book right and it's a book that every grade is reading across the board which is really cool the whole school if you look there it's Candy Land in the back and from the ceiling there's these little candy um decorations that are hanging down it was so cool and um just a really engaging and energizing ing um situation and Stephanie talked
059about how families receive the book at home so they can also read that book with their with their child so it's just a really neat way to approach reading from a community standpoint so I thought that was really great thank you for sharing all that Stephanie we had the finale um okay I might have been a little addicted I went to the play three times sorry um but the last time I actually got to to go behind the scenes um and oh my gosh our kids are just amazing they are just incredible um uh huge shout out to Christa price Jim gimons Dana Brewer um and all of the St I cannot name all of the staff because everybody really participated um they had a guest Constable every show Mr Brad Bigalow got to have
060his theater debut I didn't put the picture up there you're welcome tring to block for memory he did a great job he did he was fabulous everybody was fabulous it was just so fun um and the kids they just so talented I think one of the things that also impressed me when I was talking um to Christa she talked about how many parents and volunteers came in to make the show work um some of the some of the parents hadn't had kids there in 10 years and they were still coming back and contributing you know that whole Community feel it was it was really impressive this is Lakeville Elementary so Lakeville Elementary their students created math games they could decide the type of math that they used for their game um they had the artwork
061where they actually created the game board and then when they when they um had a chance to present they the kids rotated around around the games they had to have the instructions written out they had to be able to explain the process math and the game process um so that communication element was there while all kids were learning so just a a overall all of the learning the critical thinking um that went into that type of assignment and most importantly the kids had fun with math because Math is fun at least in my mind it is and we have a whole bunch of congratulations out to our high school athletes um and extracurriculars wait till you see all of these it's incredible so we have a state champion Cheyenne Frank um she is um state
062champion wrestling for 120 PBS so another let me say this again another state champion woohoo right amazing um we have uh lukee Johnson was runner up I don't know if you've heard so it was a really really tight competition um I don't think they call it overtime in wrestling I'm sure they have a much more fancy word for it but it was essentially triple overtime there it is um and Luke the Don um mascal told me about this so apparently all Luke had to do was hold his compon his opponent down and not let him go and he would win the state championship and he he did that in the very few last seconds the the um athlete got loose but he still had a hold of him and unfortunately when he was holding him
063he got a hold of his his um outfit and they it's a disqualification so that's how I know but awesome and actually Don shared a post from Luke um you know I would think at that age you'd be really frustrated and be angry it was so uplifting it was so positive just as far as him and what he's learned from the situation and how he's going to grow I I was just so impressed with this young man um we also have Gavin Lewis who took third in the state so our wrestlers just did phenomenal so congratulations to the wrestling program and the coaches uh boys bowling 10th in in the state so an excellent run um 10 10th out of you know numerous teams throughout the the state so that's pretty exciting so congratulations to
064the boys bowling um our swim or uh 400 relay qualified for state so it'll be exciting to see what they do okay let's talk robotics this was phenomenal it was at kering University um our team formed an alliance with two other teams I'm I learned this only because the parents educated me when I was in the stands um and their Alliance Went to went on to win the whole thing so there were over 40 teams there um those are our drivers how much do you love those overalls are those not the best so that was when they were picking their alliances so that was that the energy in that stadium was incredible like people and their outfits were all unique it was really it was a great um opportunity to see that um fortunately their
065uh field trips are already approved so as they progress in winning which I have no doubt they'll continue we we're they're good to go to all of their competitions so that's exciting also congratulations to Ryan Cicero third place powerlifting did you know we had a powerlifting team well now you do right so good job Ryan um our boys swim and dive Ian Frank and Nate lest I probably said that wrong lest okay there we go um also um their league champions Ian in 100 backstroke and Nathan in that yes that says 11 Dives so I've been informed that 11 Dives mean they have to do 11 different Dives which I didn't even know there were 11 different Dives um I just know the head first dive that's it um so congratulations to both both those
066young men so there you go lots of exciting things it's only going to get better as the spring comes around so do talk about being Here There and Everywhere I will have to have my roller blades on to get every where where I need to be so thank you any questions or comments S I didn't quite get what book the kids were all reading what was the title of it uh it was The Chocolate Touch The Chocolate Touch yeah and the part that we heard when we were in the kindergarten room I think it it was like a leather belt or something leather and it like turned to chocolate and they got to eat it and I was like oh Hallelujah yes please let me have The Chocolate Touch also did I understand um Todd
067is leaving us because the grant is no longer there Todd is not leaving us well I mean he's switching he he's laying over correct so right um so we have a wellness person in each building though for sure yeah we have fsls um we also have District um so some of his role will be divvied up among other people who will be able to support that work okay thank you you're welcome Shane yeah sorry um just uh quick comment I guess uh the community conversation I really really enjoyed it um I was able to speak to two or three different uh folks in the community and my hope is that it grows and that more people show up to the next one that we have so please those watching at home or when you go
068home bring a friend next time um I I really thought it was beneficial and I really enjoyed it so hopefully uh those that took part in it felt it was as beneficial as I did maybe it could be a little longer I um just one I guess point of clarification the the board workshops after the Strategic plan so there's the two time slots so you're saying after those after each each those correct so there's two options so whoever attends the first one um TSA will do the workshop after that and the second one as well so you have two whichever one you attend you'll be able to to have that anybody else I want to Echo what Shane said I absolutely love when we have our community conversations it never disappoints and I'm very excited
069that we started it back up so thank you I I appreciated the format this time where we were segmented into different departments from the district that I think was very helpful it wasn't more of a if I don't know the answer I need to get back with you we we had all of the experts here with us tonight so thank you all for your time thank you for our community members time and we really really hope to see you next month and speaking of thanking uh just want to say thank you to all of our staff principles everyone who has hosted us through our school walkthroughs we have gone through most of them a few are upcoming because of rescheduled dates but we have thoroughly enjoyed that that has helped us as a board connect
070with the work that we do and we thank you for taking the time that was Miss Sullivan's class by the way with the excellent behaving kindergartener so thank you to all of the teachers and students who have allowed us to come into your classrooms principales for taking your time with us it is very much appreciated we have a few more left and um I just can't say enough good things about that so that and lastly I I just have to say it because it's been brought up twice Mr boy if you ever have a sloth in the building again I think you need to make this board aware because everybody was jealous so just want to throw that no I wasn't jealous I was angry I was being nice it was pretty awesome all right
071well thank you again Dr Milligan and we will move on to our next item of the agenda Board of Education matters as you remember we had a a couple of field trips last meeting so we are here tonight to move to approve those if you are ready unless anybody has any other questions I can take a motion sure Mike thank you move to approve the OMS choir field trip as presented support Shane any discussion all those in favor I I any opposed motion carries next one Mike you want to just go into it yeah move to approve the resolution as presented for St support Mike Whitney thank you discussion as you know Dr Milligan just touched on this issue but if you have any other additional questions comments now would be the time all right
072James you want to do a roll call yep roll call that I need a yes or no please Mike Whitney yes Shan Gibson yes James Summers yes an aeson yes Mike Alder yes uh Sarah Beth caperon yes and Amanda mcdonell yes all right next we have the EOP approval and before we run into this motion I just want to recap the process that we used this time and I really appreciate how we did it I think it was much more effective I think it led to Greater dialogue better understanding of our EOP um unfortunately it it took a lot more of Allison time so we really appreciate and thank her for that where is she she's hiding thank you and and I did ask the numbers just so that that we knew Allison took 10
073hours of her time we split up into groups and were able to go to her office really dig in ask any questions familiarize herself any anyone who was new and I think it really helped it was much more beneficial than a a close session Al together so I hope that we do use that process moving forward because it allowed us all um as much times I mean I know I went three times to her office I was in three of those 2our meetings so uh thank you again and I thought the process was great so unless anybody else has let's move to I just I just agree I mean it was much more efficient that way right because uh we have all different varying experience with the EOP and so we were able to go
074there and and focus on the changes for me focus on the changes from last year or focus on what was we were interested in or had specific questions on and then at the same time she was able to spend more time with others that had you know different questions or need to be caught up to speed in the whole thing so it was much more efficient I think and so I appreciate it as well absolutely all right would anybody like to make a motion mik well I guess I am going move to approve the EOP as presented support James any further discussion all those in favor I any opposed motion carries all right uh unscheduled public comment do we have some just thank you Jennifer Hart didn't realize I'd be the only one but hello
075uh I'm Jennifer Hart I have three students here in the district um two here at da and one over at OES and I put down that my concern was um budget concerns and I I wasn't planning on talking tonight um but right before I got here I saw um the news report that they are laying off half of the Department of Education staff and I do I what I've appreciated the last couple years is that the district has been very forward thinking um looking ahead knowing that we were going to have some budget concerns as money from covid and money from the tragedy runs out and I guess what I want to express to the school board is as a parent I'm very concerned with how upcoming budget constraints coming down from the federal and
076the state level will affect our schools um at the state level you know the Republican house just cut 5 million from the state budget or something like that and it's just very worrying to me as a parent sitting at home um so I'm not asking tonight necessarily for a direct action from the school board but I just want to express that as a parent sitting at home we are very worried and we are very concerned about this issue um so I just look forward to hearing from the district and hearing from the school board what plans or contingencies or even just some empathy uh towards us and how that's going to affect our students moving forward so that's all I uh wanted to say thank you for the opportunity thank you Jennifer all right that
077being the last one we have a closed session scheduled would anybody like to make that motion Shane thank you y the whole thing um move to meet uh and close session pursuant to the open meetings act Section 8 C for strategy and negoti iation sessions connected with the negotiation of a collective bargaining agreement if I oh sorry want to start over oh how did I the second the second I am so sorry move to meet and close session pursuing to the open meetings act section 8e to consult with its attorney regarding trial or settlement strategy in connection with case numbers 23-1 23-15 63 23-1 1489 23-1 1565 23-1 484 23-1 487 23-1 1561 23-1 1490 23-14 91 23-1 1564 23-1 492 23-14 93 23-1 1560 23-1 1496 24- 13152 MS c number 67744 MSC number
07824-21 1 021 D no o 24- 211 221 d n o 24- 211 225 n o 24- 2112 34- o 24- 21124 DN o and 24- 21207 CZ pursuant to MCL e thank you James roll call vote y roll call vote any yes or no please sth yes Mike Whitney yes uh Shane Gibson yes James Summers yes Ann Aton yes Mike Alder yes Amanda MCN yes all right it is 8:14 p.m. we are moving into Clos [Applause] session it is 9:26 we are coming back from close session any administrative clarification Dr Milligan no no any final board comments no all right well then at the same time 9:26 we will go ahead and adjourn this meeting thank you everybody