Oxford Village Council Regular Meeting: March 11th, 2025

001all right I will call the meeting to order the Village Council regular meeting Tuesday March 11 2025 at 7.m if we could please stand for the pled Al Al to of the United States of America and to the rep for it stands one nation God indivisible withy and justice for all M CL would you call the RO please here Helo I am here K here niia here Ross here um is there a motion to approve the agenda if there's no changes I make motion to approve the agenda for the March support motion made by Helman seconded by all those in favor say i n motion cares next on our agenda are presentations um American Legion off and officer presentations please feel free to come up to the podium good evening my name is Ellen Harington

002I'm from the American Legion auxiliary unit 108 I want to thank you for allowing us to show our appreciation to the Oxford Village Police Department and let them know how we appreciate their dedication and service the American Legion auxiliary of Oxford unit 108 would like to present some awards and commendations for the year 2024 now Chief soal will come up in hand words to his officers good evening Council citizens and thank you uh to the American Legion for what you guys do for us every year for recognizing us because we recognize you for what you've done for us so thank you thank you thank you thank you enough I want to set these over here for right now um it gives me a great pleasure to to be able to stand up here and um

003be proud of my officers for the things that they do for us and and the extra things that they do every year um they are truly extraordinary um unfortunately my Reserve uh officer of the year has flu a so he can't be here today so I told him I would take his award on his behalf but I'd like to read something off for um Reserve officer Ron cesso um Reserve officer uh Bron kelvino has been with the Oxford Village Police Department for over 10 years now he has put in countless numbers of volunteer hours to serve this community Ron dedicates himself to being available for many events in this this town has throughout the year whether it be concerts in the park parad school functions or even just helping take care take a car in

004for repairs Ron is there to help Ron is even a DJ so he volunteered services to our local Oxford ass and youth assistant to help raise money for our ball Room dance fundraiser this year and I didn't know sung until after I left I wanted I miss that so really good um this dedication does not go on notied so this was an easy choice for my 2024 Reserve officer of the year uh Reserve officer Ron Kelvin also we thank you for your dedication to the ACT RS police department and this community I told him I would take a picture out in the hallway and I would just put his head on my back so again that's preserve officer Ron Kelvin [Applause] my officer of the year Brenan Westberg in 2022 brenon Weston barer contacted me

005and stated that he wanted to work with the auction Ville Police Department fortunately for us we had an opening since day one he hit the ground running Brandon has a passion for children and community policing right away he joined the Oxford Addison youth assistance board and became a mentor and has since risen to chairperson officer Weston barer also went to training to become a field training officer to help so he could help mold officers into their field just recently Brenan graduated from school the Aon training provided by the Michigan State Police there he was taught the tools to strengthen commitments to community policing and help students at a wide range of topics including basic safety cyber bullion and the law officer West and barer volunteers to do things that most won't uh this would be

006to dress like a dog with a cape and call himself safety F we really appreciate it we really do we do even if the costume is heavy and hot Chief and the fan is broke in my head so but he still did he still did his thing so we really do appreciate that um this dedication was a clear and easy choice for my 2024 officer of the year officer brenon Weston bargar thank you for your dedication to the a V police department and this [Applause] community um first of all I just want to say thank you to to Chief for being the boss that you are I wouldn't be the officer that I am without you and I'm not just saying that St you give me a raise no I I've been doing this for

007just short of six years and my chief up before up in the up he was a fantastic boss and honestly when I moved down here I thought that would be a hard you know position for him to be but you really have shine through as a leader somebody that I can look up to somebody that has come through as more than a boss you you really led the way for me to mold into the officer that I truly wish to become and I I can come to work knowing that I can do what I I come to work to do knowing that you support me and have my back doing that um and I know that as I go through the rest of my career here I'll be able to come to work knowing that

008I'm changing lives and not not not only am I doing that but that you have my back while I do that and I hope you know that really does move the world [Applause] me thank you Council thank you very much Le without pictures thanks for joining us guys for the cool part well thank you everybody else for coming and supporting the officers as well good to see see family show how you doing thank you guys thank you all right next on our agenda is call to the public if anyone would like to address Council this evening please feel free to step up to the podium see no one moving we'll move on to our consent agenda item seven a receive file item there's no questions I'll make motion to receive file it by second by

009all those in favor say I any n motion carries and our approval items for make a motion to approve agenda items 7 B1 2 and 3 including the bills in the amount of 23, 5841 by by a roll call vote please K yes Nica yes Elmo yes Ross Yes cook yes motion carries next is our unfinished old business uh the mass texting program Mr not a lot to uh update I've sent at least one out to you guys recently I mean when you receive it for your end or it come through regularly okay okay and again I think I put $50 into that account we've only spend about 10 testing I I looked at another system a week or two ago but it's much more expensive and more than we need so I'm probably going

010to stick with the one here again it's kind of page you go um what I eventually want to do once we get it roll it out is get something more on our website so people can understand if they get this or if they want to optate in where to go and where the Senate forms are and stuff so and if they do get it somehow let says spous or some else gives them the number that they understand they can go to our site and see that it's it's legit and it's something that we're putting out there any questions um is it going to be available to just the village residents or no it'll be it'll be out there to anyone and then we'll try to grp them you know as we put them into the

011database for that because let's say we have a waterme break on pinec a lot of people use pinec in the morning right yeah we want to put it out so if somebody comes from Water Stone comes to here and goes down pine every day they might be interested in knowing that but if there's something on a Lakes Edge Drive which is a dead end we won't send it out to everybody we'll try to get lak's Edge addresses and let them know ha water man and try to is it that way so for certain things like that that only affect a few people only send up to that thank you any other questions okay we'll move on to a the fire protection ordinance update uh and in your packet is uh I think the ORD that

012we battered around a month or two ago and then I I provided a little feedback from council member Ross back from to me and some questions to help shed a little bit light on some of the issues she brought up to help others decide on what direction we need to go so I don't um what kind of feedback you all might have or further questions but I guess that's what we wanted to find out tonight so last time we had this on our on the agenda I think we discussed how there's definitely a need for no ordinance um there are benefits to having it be consistent as possible the count for uh understandability and enforcement um but the we also talk about the fact that vill properties are differenter as as space concerns and so

013I know in the draft um proposed before you there are some highlights of um distance restrictions that we can consider um or we can consider something open to thoughts I don't think you were I think almost guarante so this probably the first time you're seeing this so the only thing I have concerns with is outdoor fires and really bonfires within 50 ft I don't even know why we bother allowing that you know 50 ft not that's going to be vacant properties for instance the tri doesn't I don't know when you say bonfires are you talking about something that's like with landscaping blocks around toet a big for CER that's how braising the devil and summoning the dead I don't really want you the vill a I I don't know what you need I mean bonfires

014I grew up in Oxford I know exactly when you should have bonfires we had them all the time the C CH and we ran away but I don't think we need I stand by my comments better in the email I do think what's presented is better I like to be in align more with the township I think it makes it easier since we have a fire department serving multiple municipalities parts of it the distances the distan is actually I mean it's better a smaller distance for regular fire but I still also struggle with the enforcement aspect and then also with the recuperation I just I I understand it's for Bad actors but I not I will continue to be opposed to laws that are not always applied and that they are selectively applied and I

015know it it goes towards Bad actors but that's not how law is written so so do we need to I mean enforcement wise what is the resolution I don't have a good answer to this that's part of why I was asking the questions I just this narrows it down I think from 25 ft to 15 ft completely around so you have to have 30t from any property lines structure which I guess is better for a lot of properties but still as I've been driving around looking at it most people are not supposed to have fires a fair amount of people in the village have fires the law on the books and the new law presented still say that almost all those fires are not permissible anyway and so I just I'm struggling with our current

016law with the new osed ordinance when it's not being enforced and won't be enforced and then the recuperation I don't have a good answer Madam chair yes so um speaking to that specifically the 15 foot within 15t of a structure yeah 30t radius but 15t from your or or lot line even which could be just all vacant would you like to see that um lessons so more people are able to have fire or or is that that's that's not an arbitrary line I think there's some things in the fire quote about 50t between buildings for fires um for fire safety I'm just wondering if if that was part of this hang up is like well now too many people can't but they couldn't before either or they couldn't before either they can't still so so

017is your concern the subjective analysis of one it's going to be in yes and I think that you heard that you know I think the police or the fire department is going to be fire pit cops running around looking for um what you're saying on their face they're all violations correct so I would love advice from from our Council I obviously for but but it's true with a lot of you know a lot of there's a lot of discretion in the you know you have laws on books aren't always you know enforced to the team right I mean um you might have broke one on the way here you know um so um it I understand your concern is that you know I go out and I do a fire and I'm I'm within those

018distances and I get ni but somebody else doesn't and I don't think our fire department is going to the Bad actors I I understand everything that was presented I just I really am struggling with putting something on the books that is finite even though it's better than what we have I will say that I fully supported that when it's so subjective is there anything we could do to the fire itself as opposed to the distances in other words limit the the scope the fire the height of the flames you know so Chiefs driving by sees minor fires he's not but he sees one that's just crazy he knows he's is there is there is there any way we could limit we could work on the fire and not not the turf I think that we

019need to use common sense and Define these minimums in here um so that when something does occur right we do drive by and see a blaze or a the difference recreational fire says less than 3T right bonfire is 6 foot by 6 foot which maybe just don't want to have B so and then portable outoor fireplace so isn't that yeah I I think we need I think we need to stick to to the distances in here I mean we all have all seen what's happened recently in the news like let's let's do what's right and let's keep these distances in here and then I mean I think the other thing is is common sense as well too right like don't be bringing Common Sense well right but that's why it's also important to have these

020minimums defined so are you are you suggesting just not allow bonfires as as previously lot do we even have a property that's there's very few of them that would meet over one AC anyway might as well get rid of it I don't I don't know where you could do it yeah you can do another triangle property now to build on you probably do it at the West End of Park Street you could probably do it but not if it isn't allowed right exactly there there's so few instances where it could be allowed why you have it yeah and I say let's you know the outdoor fireplace is literally Bri and rocks I mean or the portable ones to yeah it's it's not it's not we don't need to have huge B fires I don't think

021so you're maybe a special permit comfortable with that three foot diameter three foot diameter still with is only allowed within 25 ft yeah that's a part that's on the ground structure and Alles the recreational fires yeah within 25 ft of a structure but there I don't know if we care I'm just saying of all lot lines too there's going to be a bunch of properties in the village that will not be able to have bonfire that have you know landcaping rot bonfire pits in they just won't be able to use them so if we put that I think actually concern is if we put that in the ordinance we know it's happening you see the it's already in the orance we already can't have it has never been I'm going to say everybody on Street

022on the west side of street can have Aire they're not over an acre are they are they over an acre their properties are very deep yeah they go all the way so they meet ponti extrem halfway through yeah they're probably 250 ft deep easy but then to sides oferty here 6 fo LS so they would barely fit on the recreational part because you're 25 foot from this lot 25t for that L need 50t so that there might be you know um so I maybe there's a way to make the reg generational ones a little fit with more our area so not you know maybe maybe they're and and maybe that's a question for chief as as far as um why the 25 is what it is I'm sure there's just method to their thinking but

023it it's 15ot for on ground and portal fire out fireplaces the reasonable the the distances dictated in the in the code in the proposed ordinance are based off of National National Fire Protection Association Underwriters Laboratory and the building code you can't make it less you cannot make your ordinance less than the minimum standing sorry you can't say you the V The Village has small lot so we're going to allow it in no you can you're you're going to put people at risk right yeah well I wonder there's got to be a reason those aren't arbitrary so that's why we needed to hear this was done by you know engineers and science it's not we didn't we didn't pick this we had nothing to do with this we just will enforce as best we can when

024something happens and the stand the portable fireplace right well the fire the port the portable fire kits they're very clearly marked when you when you purchase them you know and even the kits and what have you they tell you that you have to meet certain guidelines and distances and all of that right but like anything else we're going to find out about it when you set your house on fire and that's when it will be enforced that's [Music] convenience what am I supposed to do I'm not driving the neighborhoods I'm not going you know we're not doing that this is this is an animal farm I me come on we just want things to be safe and consistent so the portable outdoor fireplace include I'm reading the definition but I still don't know exactly like

025the um where there's like a propane tank with a you know switch and then PL you have those you have those you also have the wood burning ones you have the Chimas you you know most people have those on their deck yeah and then and those are that's a problem and those as long as you're doing what you're supposed to do according to the manufacturer shouldn't be a problem either right they're also they're not supposed to be on the deck they're actually supposed to be on an elevated stand at least 12 uh 12 to 14 inches off the deck depending on the manufacturer they might go as high as 16 in right but they're not technically supposed to be on the deck or against the deck railing right yeah right now we already do enforce

026like anybody in the apartments they're not they're not allowed to have anything like that on a balcony no matter what right so and that excludes cooking devices though right yeah well just legally for claims I would recommend you stick with the re ments because if you don't and you you can always be more restrictive but if you're less you're going to have Insurance liability issues so Chief the um the distances from the lot lines as well so that resolves the lot lines as well even if there's not struct the lot lines come right out of building code that's not us those are those are all safety recommendations again through science and through engineering I have a question 8B it says burning is privative if it is offensive or a Nuance smoke order fire like I'm

027obviously I'm fine with Embers causing an issue but what sorry question if smoke is a nuisance who defines smoke as a Nuance I mean if my neighbors get ticked that a very normal we have that now you know oh yeah you get two neighbors that don't like each other they're always and you she so walk right here you tell you about all sorts of incidents where two neighbors don't get along so they nitpick everything that they can just put it just my neighbor was my very normal if we get called if we get called we will come out we evaluate and as long as it's within within the ordinance you're good to go gener generally a nuisance is when you allow something on your land to Traverse the property line and another so whether it's

028Ash smoke noise it's usually when you when your actions are going out of the next property the odor becomes a problem when they start burning things are not supposed to be burn that's and that that we will step in on at all times construction materials garbage waste yeah right not leaves leaves can you speak a little bit to us about the financial recuperation all of the stuff that you just presented makes sense that helps me a lot but in terms of toward if you're talking about cost recovery cost recovery is going to be involved if it turns into a structure fire where we are we are utilizing um other communities are coming in and they're going to send us a bill or they're going to respond to help us put out a house fire or

029a building fire that has right there's going to be cost recovery as a result of that because we're going to get charged cost recovery does that currently happen yes that's true in general not just yeah yep f y that is not something and as a matter of fact our our rates that are listed in the the township ordinance are actually way beond way below what you probably should be from man man hours and things of that nature it's not but again we're not all to make money right it's again trying toou some cost is that the F listed here or is that the true cost of what it would take to the true cost of the response no there's not there's not a true cost of response that's for sure okay that's just a flat

030is this is it across the board only in terms of we have only we have only saw cost recovery as a result of criminal or negligent Behavior it's not against the ordinance to have an accid there wasion in or we were there or was there there was like nine other departments there there was no cost recovery initiated there in any way we were there for hours right that's that's what that's what taxes are for right um when when the when the company spilled um resin on M24 up near um Oakwood a couple years ago right we had to bring in the HazMat team the Oak County Hazmat team we ended up having uh marine pollution control come in to help clean that up there was a lot of cost to that we saw cost recovery

031of the agency the trucking aenc because they failed to secure the load if it had if it had been secured and ready to have an accident that's one thing but he literally pulled out on the M24 without having strapped down a 500 gon tote of resin so yeah that's negligent on their part and so we we we sent them a bill and because we got a very large bill from open County Hazard materials team they were there for what 68 hours we were there on that day right but again again you know who paid it their insurance company is further uh Drafting and updates needed to this before de set it for based on your comments tonight we were going to take one more blush on it but um I think we understand yeah we

032weren't looking for a first meeting tonight necessarily bring back and get more feedback want to make sure all seats are occupied during this conversation all right my last question is I understand the fire department is not going to be out looking for this but if for whatever reason you get called out and someone is too close to the lot line what would be what would be the punishment I I can tell you what we do right now okay please put off the fire right so they're not going to have to go to court and we we avoid that at all costs because then we end up having to get involved and and you know we bring in the the prosecutor it's so much easier to talk nice to people and ask them hey here's what

033the ordinance says please help you know help comply with that we work with the police in this case it will be the police here in the village right and if if if they refuse to abide by the then they get a ticket from the police yeah it's a civil infraction $500 yeah the last thing we want to do is go there we we all we will always go and you know try and just be friendly neighbors ourselves because that's what we're here for where's the cost recovery provision in the is it in there for and then that's for that's for the violations of the ordinance that's the infraction cost right but cost recovery that Chief Maes Majestic is referring to mother that's the that's the Civil I think that's the Civil in like the cost

034recovery from other Juris responsible card I don't see in here well we wouldn't we wouldn't know what another jurisdiction would charge cost recover I know but itn't there's nothing in here that I read that says that you can maybe you don't need that in here it's part of the it's part of every everything you do is subject to cost okay every action by the fire department they can pursue cost recovery yeah and to your on number two there it talks about the $500 which cost may include all all expenses indirected vill cop has realized in connection with the violation ordered up to the in cour judgement so I wonder if that's but the still is capital 500 right there though right I guess I think do you need something in an ordinance that says that

035you can do that maybe you don't that we don't we don't uh because I worked very closely with our attorneys from the Kelly firm when we establish it with the township now in the township orance there is a section speaks to uh cost recoveries that we can charge to other communities when we're sending people right when it's going kind of to get our money back right that's cover in the town I I think if I may sorry interrupt um there was additional cost recovery section behind this one that we didn't I didn't include because that wasn't we're trying I was trying to nail down our fire portion but there is a a section that that was included with there it's like a separate section okay that so that will be so we need to bring

036that yeah I I was kind of working through this part first it's the same as police CH we we get cost recovery on certain things that the police respond right no I understand I've s know it needed to be part of the it is there is there's a whole another section to the old this that was into that and it talked about it was the township ordinance right right so I didn't get into that part and then I was focusing on this section because this section is the one that replaces our section almost Mirror Mirror the section is almost like a new section that didn't have or may have had elsewhere so yeah we'll have to include that and bring that to you guys as well for a separate section okay so we can bring

037it back one more time yeah so the next time will be for a first reading it thank you so Council month first reading on it as is unless we have any other changes like to makes sense it's impossible prohibited because it's impossible not impossible no it's it's possible I'm going to measure Down's yard tonight yeah he's noty I think we should say it's do you need a motion bring it back next I got X out already right here anything else from on this next is proposed resolution 252 Jordan Way yep and council members that's what I gave you tonight because I had a lot of stuff done but it overlooks the uh legal description for the center line was fill an old resolution from the scriptor court so that's what the new resolution I put

038in front of you tonight was for HC it has a proper Center Line description and again this is something we brought to you last summer uh we were going to get with the developer of the villagers condos and they could have granted us the easement we had bobbed the paperwork we got it to them then they they ped around for months and then towards the end of the year they decided that they would rather do the final transfer D transfer to the Village condo Village Condo Association and let them grant us the easement so then we had to wait for that transaction it all finally took place we finally got it together and had the condo association sign it and took County and I have to get I'll have a resolution this resolution we'll take

039care of it so I can get it to MD by April I think 19th is the deadline for to go to our new m. list of streets great thank you thanks who wrote the right who wrote the can surveying did all that I just copied and paste his Center L description out of his okay I'll make a motion to adopt um resolution 252 as presented with updated Center Line description support motion by cook seconded by ncia any discussion hearing none roll please yes yes yes yes carries the resolution is adopted next is Oxford Lake strive budgeted Paving project update so again I tried to encapsulate a little bit I know Ashley wasn't here last year's budget but we did talk about this and as we do many of these projects around for the water mains

040um it's forcing us to go down those streets but we we can't take our eye off the very much falling apart ockford Lake drive over there and so we did put some money we just threw some money in last year not knowing when we would get to it and what those costs might be um I've since been talking to a little bit about how best to do it there's curb it's curbed streets so it'll be a Milling or a crush shape process that won't be be a little different than on Park Street and lawyer and stuff like that um first thing we'll want to do is get some core samples done this be something would take off in the next fiscal year starting July 1 but still I want to get on your radar that

041we had already talked about this last year we plugged in a little bit of money um for it it probably won't be enough but we can we won't spend that in this budget we'll roll that forward perhaps to our budget talks and keep this on our radar and off and in as I noted on the aerial there there's two sections over on Woodley way that are really really bad that we can't go do this without uh doing them at the same time and at least one of them the intersection of Lon Lanes will be a full depth because it's just so bad we can't Mill anything off and we may find that the whole length of o l Drive is more of a crush in place and reshaped versus we we don't want to Mill

042Off 2 in there only 3 and 12 in there we don't know what is there cuz we didn't build the street so just want to kind of put on radar reminded when that was in our budget we'll continue to work on that for this end of summer hopefully project uh yes um the map uh why does it stop and not go all the way through is that the newer part that's where it get it turns much better shape at that point okay yes I mean we could continue all the way up to throne Hill Drive which is the one that goes east and west there on the north end of that but it's a night and day difference right for that home yeah it's not like it's not like new there but it is nothing

043like from that red line South okay and part of the thing that did come up in speaking the road recently you we crossed the street one two three four I think there's six or seven spots that we cross intersection where there's Ada ramping there that we will as long as we going through there we'll have to make sure those are um up to standards someone have to replace that just the corner flag and put the uh little bon in place they call whatever they are the 88 ramp 300t of trail I think so we should probably just get a price on it for that was that was my original thought and and you know why not ended at an intersection there was a solid brake line right there but by all means we can yeah

044at least the swag for budgeting purposes we did just receive more marijuana money than we thought so I think that we could be able to as we go Bud allocate some of that well I might burst that Bub a little bit later at the end of my man report let me have a moment you can enjoy your moment any other questions or comments um I guess would any of the the funding or grants from last year with any are those opportunities so no the M um transportation Grant we got for moror street is a sometimes you apply for those six eight years before you get one so our second year I think it was app plan we got one we're pretty surprised I wouldn't expect another one on the short Horizon um and really that's

045about all the Reas that one we scored pretty well because we're doing it along with Ada ramping maybe any sewer repairs and definitely new waterm project more overlap and different um infrastructure we have it's scored better for that thank you any comment we'll move on to new business um propos resolution for the renewal of 5ye it agreement with me and again this is the uh uh contracts that I emailed everybody and so you don't have a printed version it's in it's in our online version um Mr Davis is fully aware of the the county and Kelsey is as well how they we're the biggest thing that we use it for I think is is the police department the cemus U Court law enforcement management information system for all the police reporting and stuff we also

046have the bill paying for taxes and stuff through the county but for the most part it's the cemus program and then connectivity we have with them that really rely on um I guess the question is on that do we need to vote on that yeah we need to adopt the resolution and then we'll get the signatures on the agreement and get it to them so that's a fiveyear term right too I believe so and there's no way to make that shorter I mean go five year increments but if there's a change in services they they they will issue a new change document we've seen that before these the county tends to run these in five years and they stick pretty close to their guns on the contract language and I give everybody who read the

047whole thing a star um U we we we could go back and ask for a few word changes they'll say no it's you know this is something we've renewed in the I'll make a motion to resolution 253 motion by seconded by hel any discussion hearone roll call V please hou yes cook yes Ross Yes km yes niia yes motion carries resolution is adopted next under new business is the DDA member expirations and appointment um yep you have uh renewal of Marie Powers is is she's still in place even though her term expired end of 2024 because the statute States they remain in place until the successor is appointed I think that was planned after hearing back that she was interested in continuing Ro then you still have the other one that one Katherine cen's location

048uh membership that expired end of the year too but I don't think we have anybody I haven't seen any applications come across M to sh with right so it's my understanding there is still um like Mr M just said so we have one vacancy on the DDA typically Catherine Colin would have been substituted with r Charles as both both Township trustees but since Mr Charles also is a property owner in the district he qualifies for the district building owner spot and the township board's recommendation so it leaves us with that empty spot um yeah and Kimberly did let me know Marie is um still interested in continuing to ser I think she does an excellent job so um I would move to um reappoint Marie powers to another term on the DDA board um and

049I think that's a four year fouryear term so it be 2028 motion by cooked bya um any discussion none all those in favor say I I I motion carries so we have Marie and then um just looking to fill that spot so can really just you find anyone a lot of snow if anyone has any recommendations or interest in surveying on the DDA board um this would be a member at large position right so really could be anyone interested which is nice we have our requirements met for those within interest at this point so that's a good spot to be in so um anyone from Council have anything else on this topic before we move on all right um next is the um GDA executive director update for 2025 hello and thank you this is

050actually an error in the agenda but we're taking the opportunity to introduce Jess who is the new um admin and promotions coordinator um so this uh session will be later this year in the fall sometime around October just kind of an update of what we've been doing all year but again we're going to sneak in and take it anyway so if I haven't met you already my name is Jess um yep and I'm the admin and parans coordinator for the GDA I've been home with my kiddos for a little bit but prior to that for 10 years I worked in a very similar position at a an independent bore in California did events and digital promotions right welcome oh I already told her that I remind her going to be me and you WR it

051down no she actually she's like she is so [Laughter] funny so thank you welc away okay next is the South Washington Brownfield typ discussion yep and Mr Davis did uh prepare a memo I didn't include in the packet my apologies um B reminded me of it tonight so you have in front of you tonight now we aren't looking to make any adoptions or decisions necess tonight it's more of explaining and um hearing from the developers who are here Mr Nixon and sorry you have any questions we would more happy to answer more in but in memo that they put together and shared with me a couple weeks ago I think I was uh I sent up um something to you Council yesterday about the Michigan Planning Association Michigan Association planning has an upcoming um information

052webinars and stuff about that and I thought their fire Al said a lot of it how we all talk about planning and zoning and site plans and all this stuff and density and not a lot of thought or is given to the financing and how it actually works and so there some of those classes that they're putting out um and I learned about this and went to a seminar Michigan Association planning last December and a lot of test examples of stuff on the West Side around Michigan that have already taken place mes involved they kind of aim for and then one of the questions puts out there that kind of sums it up is someone says why aren't there any $250,000 homes for sale new homes and the answer is because they cost 280,000 to

053build so people then end up building much larger ones because there's more room for um profitability I guess the bigger your build and so there's problem across the whole state that they call missing middle right L's kind of taking care of the high people are taking care of the middle is a problem and um why they stuck this new Tiff option in Brownfield I'm not sure but they found that's where it works uh they plugged it in Bob's memo speaks a lot about that in the statute um it it enables they look it at its way to hey the Project's not going to be built other than this perhaps at times you know with the financing the way it is the rates they are especially today it's an Avenue um to consider or to help

054feed funnel feed some of those tax monies through the chff which is similar to a DDA CH back to developer for a set number of years to make the financing work that makes the banks realize it's going to work and gets it off the ground now we're unique not being a city or Township because the village we have the overlap any approvals done here would also have to be approved at the township um it's not weaken to ours there it would have to be both communities would have to improve it this was a this was a great idea bad roll out you know by the state of Michigan in my opinion maybe put it in the wrong spot thank you guys for knowing about it um it wasn't something that jumped out um across the

055state but it's a great idea because what what what you're used to on Brownfield is you have a contaminated piece of property we we use some money to get rid of the contamination so we can velopment and the Tiff the tax incremental Finance growth on the project pays back the the remediation and that everybody has a nice new development this is the same concept um but there's no contamination involved this is just this is just Why why can't we get a why can't a a starter only me $250,000 and and like Joe said because we can't build it for that so this this Tiff Bridges the Gap it has a lot of when you read my memo you know there a lot going on and it's very confusing but if you remember the concept as

056you're reading it should make some sense to you you're looking for certain income brackets and certain Financial brackets um to get people to qualify and then and then essentially use the incremental growth in the in the taxation to to pay back the developer who had to suck a little wind in order to get the house into the ground so when you read it read it with that in mind and uh it's it's a form of getting affordable housing you know in into the into the communities um it's not low income housing it's just it's just trying to bridge the gap between wow we just got married let's get a starter home it's 480 you know and um there's there's there's nothing for 250 and so we're they're trying the state is trying to breach that

057Gap yeah the the target um demographic is 80% 20% of their medium household income of the community in which development's going is it standard for 15 years I don't believe so it's eligible for up to 30 five minimum I think five seven or five is minimum I'm not sure um I'm relatively new to this this as well but our attorney is very familiar with it and um you know to get the banks to recognize it when you're trying to get lending you have to get it for a certain number of years and um the bank that uh we are working with the lending on this project like to sit for 15 years before they'll they'll count it so the Mr tip allows for up to 30 we don't feel we need 30 years but we

058need to get it so it's recognized because there's all these lending parameters and as Joel mentioned it makes it so that the project becomes lend and um that's why we're seeking the seeking the good yeah thank you that was helpful so I need to read through b memo um it was just put in front of us today but do you have an idea how the condos are going to be priced or range um you know uh I I don't know what the pricing will be on as far as market price on those I mean I just say they'd be market price and be geared toward someone that 80 to 120% you have to commit you have to commit under the the Tiff act you have to commit a certain percentage of them so whatever that

059incentive is that that Tiff benefit that you need in order to make your lending criteria you have to commit that percentage to get there so that's kind of all laid out for you you know I wish I could give you a definite and and in some cases even though they might be Condominiums um some of them might just be rental units for a while because that benefits of the project better and that helps the lending as well it's very difficult to to to finance individually much easier to finance going in and then you can put their condos s individually after great great idea great concept do you know what the timeline is as far as like looks like so you'll be waiting you get approval through Oakland County's ground field Redevelopment Authority and then bring

060something to the Village to the township is we have to create and then there's a lot you have to do okay there's a lot so it's a whole process okay well what we didn't want to do is we didn't want to go to Oakland County and go and do all of that and then have it drop on the village in the in the township and be the first time you ever heard of it so we we wanted to make sure that the both the village we started with the village because the property in the village and you know um we worked with the commission here to get the conditional resoning and all that so we started with the village and um next would be the township and then um after that we would we would

061do plan with the with the county okay there's a uh I forgot the gentleman's name at the county that that you work with on this attorney Ryan yeah yeah there's a there's a person that you work with and you put all all of this together and I love the idea of having this kind of median income um housing available in Ox because we really don't I mean today it's 250 I know that is scary true but at least yeah let's yeah people trying to buy you know a first home or they stting or third even have a chance of living and not expert so I know there's not much on the market and it's a great the two to 300,000 price range that's for okay any questions from Council I think next steps would be

062is that we work out putting a formal proposal together and we submit that to maybe Joe and Bob bring back to the Council next month or something and you know we can we can that would be great the one the one fly anointment I sees going forward is our our conditional res zoning had a timeline on and this could stretch that a little bit so we'll have to address that as it comes towards that if we feel confident that if we get through all of our approvals that we well we have a lot in our we have to create the Brownfield Redevelopment District you have to put members on that district and things like that so there's a work little board we got so there's no opinions in my m it's just very law and

063fact basis I don't have a problem if the if the council is willing to wave the privilege of that communication and allow them to read it so they can share it with their lawyer make sure we're on the same page sure as to how this thing is structured if you don't mind if we got get our attorney in touch yeah his name Jared Bela he's from Warner Warner Norcross yeah he's he's a very familiar I know do you know yep don't have any problem with the sharing yeah let's let's let's try to send you on your way with a copy I email to you make sure we're all in the same coun to thank you thank you great thanks thank you see you later take care guys all right 90 is the proposed special event

064application for the uh yes T you have it in your packet um I can't remember how long ago maybe four or five years ago May before the old pandemic stuff we had um a rock Walk took place and they were walking from City of Le to Lake Oran or even further south it was like a I remember and I you know even leaving that day whatever I've seen them they're still walking and all they did is they used Sano Park as a pit stop I think there may have been a Portage on there and tables of Gatorade in water for them to sit down for a minute and then continue walking this is similar but the C Park will be the starting point um and my only concern and they're going they're going to the

065V veterans memorial they're down by Starbucks so a little bit less so more people could perhaps get involved it's not going to be a know 20 M walk um and my only concern was parking and were you know when people used the uh sen for special events we asked that they park over here in our village live as much as possible and he's got that information and he'll do his best to make sure that happens because they they start here in a morning and take off we don't want their cars plug in up our business wow so much sounds good and you will notice you did sign about um it's a young it's a man off by himself he doesn't have an association orof insurance things like that he's just doing this so he didn't

066have the uh deposit or the liability insurance Fe he did ask for that waiver to be granted see back on page two actually motion I sorry I will make a motion to approve special event application 254 presented that the waer got it support any discussion um I guess the only I go to ask this question um are we concerned that the walk is the walk going to be down H in trail somehow right down 24 right down so are we concerned about the the waiver for liability would we have I think most part that's when our premises in our our property yeah we're not our insurance covers our property that's we're waving them from having that have insurance to be on our land okay par once they leave all right um any further questions hear

067none um all those in favor say I any mo carries approve um next is the request for funds um from the Lan Ranger fund for a bronze smart Okay Council um Mr kakio was here and I provided the letter request from him um a few weeks ago couple weeks ago fing out what he is asking and requesting good evening Council uh for those of you don't know me I'm CJ kopio I'm the Township's Communications and grants manager and um for a little bit of background back in January I'm very passionate about local history so back in January I um launched a historical marker program through the township and basically um fled at about 16 to 18 sites where I'm looking to put Boulders with bronze plaques on them 16 in by 20 in commemorating significant

068people places structures and events that are significant in terms of Oxford's history and um The Boulders are all going to be donated by the Edward C Levy company and caning materials and they'll be placed there by Sarah Dan construction and the bronze plaques is what I'm currently seeking uh funding for um use a combination of donations and grants um to fund this part and we've already uh secured funding for the first two plaques uh the L company has graciously also donated to uh donated the money for the first plaque which is going to be the Tai cop plaque which is going to be unveiled on April 4th which is the Tigers home opener at Stony Lake Park U for those of you who are not aware Ty Cobb uh Detroit Tigers Hall of Famer he

069used to come up here and F did so for about a decade he fished at Stony Lake and other local lakes and he also played on the towns we had a town baseball team back then and he played in at least three games in an Oxford uniform and he became a familiar figure on street so I thought this was a a perfect way to kick off this program uh the Michigan Aggregates Association they've agreed to fund us the second plaque for William O Smith he was the man who pioneered the gravel industry in Oxford open the first Gravel Pit here in 1912 that's going to go over on pan Trail on Lakeville Road but I'm coming here tonight uh requesting funds for one of the plaque all the plaques by the way they cost $3,435

070each I'm requesting Council use some of the funds that were uh been sitting in account for I don't know how many years to build a Lone Ranger statue to do a bronze plaque at the drainer pan Trail intersection honoring Grace Beamer who was the radio voice of Lone Ranger from 1941 to 54 and he Li here in Oxford on West triner Road from 1942 to 65 so I thought this would be a perfect place for the marker um perfect opportunity to use these funds that have been sitting there for all these years and I'm asking you tonight to please help fund this marker thank you questions C comments sure okay um one I love history you know that so I wanted to give a little background from RN from the DDA perspective um as well

071as from the village perspective so in January we were at the DDA going to launch an ad hoc committee an ad hoc home and history committee the DBA recognized that we don't formally do much with the history element of our mission and our vision unfortunately I had the flu and we did not have a COR I believe at that time Rod Charles had brought up this project to you as well CJ and so while I'm happy that you have and done this I all for the better for Oxford um from home and history standpoint we are now official ad hoc Committee of the DDA it is time banded the purpose of the committee is for the village 150th which is next year as well as to help support America 250 from our end we are

072still building our committee um but we have started meeting and we have a list of projects that we will hopefully accomplish and compl by by the end of next year again being time banded I know Kimberly I'm sorry because we haven't had a meeting since our last meeting so this some of this is new to you as well but it's in our report for next week including historical didactics downtown historical State markers historical mural downtown historic places tours um potentially a new film and then also we're making a recommendation to the DDA to rethink some of our facade grants to help with more um elements like tuing so I say all of that because when these funds are being requested I know that the home and history committee through the DDA is also going to

073be requesting those funds and I had asked um I had sent an email asking if what the stipulations were specifically for those ones so I don't know if we had an answer Bob's been doing some research um I know mo had some thoughts on it earlier today we talked um I did share with you folks I think via email the Michigan Memorial application I think that was done M Michigan memorial fund bought the statute in sentenal park where it was going there was a committee uh I think it was Mr Arrowhead was the village manager at the time um and all the due diligence they had already done to try to they had mockups of the stat you included the horse and everything if I recall um that's what I found readily available and I

074B was going to do some digging just to see what your options are yeah that that seems to be and CJ you may have some memory of this because your memor pretty good is that um money came in under the umbrella that it would be used for a statue um in your Park so the money came into the village of Oxford right Point number one and it came in for generally not a specific location in your Park but to be in your Park but it was for a statute that I don't think the current money could fund um or might ever fund um but those are the loose strings that we were able to piece together over time is that the money came to the village for a project in the village particularly in the

075park um you know legally I always like to stick to how the money got here and and the purpose of the money um I think I don't I don't think that a boulder with a with a plaque on it I think would be okay for the statute purpose the DDA um the home and history committee will be recommending if it's permitted that we uh pursue a formal historical State marker using those funds if the funding permits it let me just say there there's 7,000 give or take a few dollars think 7,8 perhaps in the fund just in case everyone didn't know I could ask for marker for for the Lan Ranger sorry specifically talking for the Lan Ranger to actually have a state I guess I would just argue that I think West Str is

076more appropriate because brace Beamer's ties to the township not downtown Oxford and he lived on W West rer this marker wouldn't be far from the house so I think me from my perspective it's more appropriate for for there I'm not saying we couldn't do both well I also think that we're also seeking permission from the residents that currently are on those the two proper to put a state marker there so that's these are part of the discussions to have because I know it's held within the village so does the state marker then go closer to the properties whether that's a polyan trail the Beamer Properties or because it would be in the park which the park outside of it being Oxford and that we hold the funds I agree with you in that is that

077it's well I wasn't aware that you're looking to put on the I just don't I guess I don't quite understand how Village committe and a DDA is looking to put a sign on Township or outside I mean we're still talking right it's know I the trying to decide so this is the first this hasn't been shared with me correct we didn't have a chance to share because you went ahead and did it on your own right I'd like to say I have every intention of going to the basement on one day and looking at darl ster I know the people who put money in I I know the files are down there somewhere if I don't come back need last last time we tied a r to I think help to make sure that we're

078using I know it was very crazy believe it or not I was not here in 1976 was like the next week um but there's they've looked into it before using this money when they were going to pay the Tower supposed to be the mask look down um so I know there's stuff in the basement I know none of you have been here and it's fine I'll go look for it and then maybe I'll get some information they can help well well what what we do know mo is that the money made its way to the Village yes we do know that so I I would I would think you're going to find some documentation that put the money from some hand to the village for purpose in the park exactly and is there any is

079is there any thought that we could do this that way I wouldn't think so only because it's outside if they wanted to put it somewhere else in the village you could maybe come up with an argument for that but I don't know yeah but I don't I don't know if the money that came into the village for a purpose we should use outside the vill I don't either and I don't know how anything was written I don't know I I don't know but I know there's people were down there because we went through this maybe 02 why were they going to pain the water remember the water tow how terrible it looked that um I'll find it do you think we could go down there now take a look around yeah the meeting's got what

08010 minutes I can that no I I is someone's office open I just I just think we have to be careful because it's in your account you have your Turf I just I I wouldn't be quick to authorize money to be out of your community I agree and you're not quick to want to put it in our community so we have we have to we have to decide on this I really feel like there's some worrying in there that we have to be very careful how we spend that money and I don't think we can just I'm even sure we can spend it for a rock um I would a historical State marker and once we know the parameters of how that goes if it has to be in the park we are sitting on

081approximately $7,000 that there's very limited options of what we can do with $7,000 we can't do the statute right like that's just not not going to happen What can we that fits the requirements and the parameters and then also you know make sure that we're meeting everyone's needs here the idea if there are I mean I would like to know the original intent and be sure of it like you're saying because we should follow Asos it's possible and if that intent is impossible to the amount of funds then we can try to you know figure out best purpose there I'll be so what time can you open your time get your m I'll let you I'll let you I think the money needs to I mean if it's a rock the rock needs to go

082on the village yeah I me unless it's I mean I guess depend no I think depends on what the intention is in the donations so but yeah there could be a reason why Village I don't even think they were donations I think they were Investments where the people got money back for making that investment but it's been 50 years I don't remember there were fundraisers in that H there were donations and there were fundraisers at the time because they did it up at where cway was yeah they had a big fundraiser out there it was early 80s and I'm in favor of the historical marker you know isos personally if it's in line with how we can use the funds just because it will bring people to Oxford you know specifically I think there's a

083lot of people that do tourism based historic markers um while I think the historic marker program that you're doing is fabulous too I just think with the village and with what we're trying to accomplish one let's find out how the money is supposed to be spent and it would be my preference as with the committee as well to do a formal historical State marker application specific for the Lan Ranger that way we know the funds are at least meeting one of the Criterion um the state marker might not take up all $7,000 but um I don't think that there's going to be enough to do the state marker and I'm thinking we just don't make a decision tonight request until we find out information we can put it on ail special EV application for par

084this is our new DDA member J Choy who um has a location uh 50° South and U his first 4A doing a special event application so he was uh right on it and got us everything we needed for it so now yeah well lower long guided Stretch Class posted in for all ages it's not yoga it's just stretching now he has also signed the request for the uh waiver liability and insurance which I wasn't here when he dropped it off but then he did send in an insurance thing a little bit later and then I went to open it it was blank so I got to get back with him on that it was came from s Farm Bureau Insurance whatever or farmers and it was a PDF open it it was a blank thing

085uh it was the right form but it was blank so because the insurance would cover basically if someone was injured in the Park from doing stretching yeah if they over stretch them like anything else they they go up on is evil when they twist okay we want our property yeah there something about our property injures though not necessarily not what they're doing on our property but our property prop okay yeah um and again and um so again he signed that for the waiver he's got the deposit but then his insurance did come through so I just got to clarify you do have it I have something claims it's insurance doesn't show Insurance approve it subject to the insurance okay yeah do you find that that insurance was necessary so that we should not approve it

086if we don't have that this one prolong period of time yeah yeah couple hours y so you can approve it subject to receiving that I'll make a motion to approve special event application 255 subject to um receiving the insurance support motion by Ross second by niia any discussion none all those in favor say I number 10 nothing 11 public comments Second Chance committee reports um no I've been awful Jo's been going for me I one day yeah we had a meeting and a special meeting so uh in the special meeting we didn't start for an hour and 20 minutes waiting for a quum to do into special meeting you can't just close our simple quum right it's a 2/3 majority I'm sorry so but that's okay I was already there m so and and while

087I was there again I'm not a uh member or I'm not the alternate because both of those in the agreement are required to be council members or Township board members that's right they do have three voting members that are non-government members but up until recently they have all been filled uh but while we're there that day I explained it to them when I first got there and I had the agreement with me their attorney was there and I said you know you have if you do have an opening ly the director said yes they have an opening on a as one of the third non voting members and so that morning they appointed me as one of the third n voting members because they needed me for a quum so I am not your alternate

088you you're still able to have an alternate governmental member from this board but um but being nervous but I did note that um when their meetings happen during the months of golf season I leave about out and usually an hour before their meeting starts so I'm hoping as taking the hint I get it hoping as job next month so I will be around me closer so so again it's important they have a lot going on they they've exploded in growth their their services um because they're getting funny now through Smart in the county they're servicing um Independence Township and another Township over that way and they've got they went from like 25 or 13 drivers to like 50 some drivers and they went from you know 30 employees to like 100 employees they've really grown

089a lot with those additional fund and additional things so they're having some growing pains with Staffing and stuff like that but uh they're doing their best to recalibrate and stay on it and we still offer their great service don't know how long they're going to continue to um they have the whole building now in South glasby where when they first bought it they had a tenant in the back because they had an existing lease for a few years they were able to work a deal out and those tenant that tenant moved on and so they have the whole building now that helps but with their growth they're still going who knows in a couple in a year or two they might be having to find additional space thank you um Planning Commission and cable commission

090i' like to say I'm quite proud that I have not missed the Planning Commission Tech G with commission meeting cuz they haven't met because other people been in the hospital however they are working on I can't remember the right phrase for this they're multi-jurisdiction contract they'll be G that out to Joe probably the next week or so um it's got to go to all four to bbbs for approval so I'm sure Terry will be in a meeting we'll be discussing that it's basically the same as five or 10 years ago whatever we did it um but there is some additional worrying as far as when a community falls behind in their payments which is a couple things we've had problems with everybody's up to date now so care may think you back on that a

091little bit so at our uh leadership meeting you know the month leadership meeting we had uh terer of course is there that was her she just got back on her feet um after some about some health issues um that brought up a little bit the discussion about the peg fees and things like that and you know the Village Council was that last year the year before I think last year we went from a 50% collection and then and then we move at 75 um they're they're really struggling and they were hoping that there would be consideration of going to the full 100% this year in our budget so I'll bring that up now we aren't in budget talks yet but um that that was a on their list and also her and the new Dr

092Milligan the new superintendent um I pointed out to them how where I liveed there the school is well involved and they provide the studios and stuff were at the schools and so there's a there's an opportunity there for them perhaps to get with the schools and um share some resources to maybe help in the long runable commission what will come of that I don't know but they were both interested in looking into that down at Avenue to see you know they built that new building out there and they have stuff so they right over then perhaps they can shed some of overhead in the future if they work with the schools great thank you all right um DDA J um I think we've already had a couple updates uh no major no major updates um

093short of unless there's something major that you would like to I don't recall anything major from our last meeting other than other than weeks new team M Ashley did you have anything great thank youan Trail um I I don't think I made the last meeting because I was out of town okay right I don't remember one I think it was off session yeah then the I assume the zba has not met correct we're doing good I didn't either you're not on the zv oh yeah maybe I'm I'm on zv all right man rep all right Robert here's your thing um so I started to jot some notes down a few days ago and I and I ended up with this whole sheet that I put in front of you tonight so as I talk about

094them you can at least follow and reference them later if I go through them quickly moer Street project again we're going to to handle it the same as Pac uh I think it's this week perhaps that the U Dependable sewer is going to come down on camera the sewer Main and stuff we want to know if there's any bellies in the main if you know anything address and and anything in the right way on the leads um hopefully we won't find as many issues with the Park Street one but that's should be happening soon the core sampling I think is uh I think they out last week sampling they were so um you know we're working with ro we had some hiccups with our Park Tree Project we're not happy with some of the way

095the waters along the EDG um and we've had the discussion for months now about you know tackling the design differently this time around um we don't have many water issues only on the part East End towards mechanic on Moyers and we don't want to create any new ones so we've been trying to make our our our wishes known pretty forcefully with row on that to make sure it works out better um DPW equipment time to burst that bubble so um last year it's funny when I pulled this last year was the same date but 2024 March 11th um and I quote the street sweeper is quite old requires a lot of repair and maintenance we need it to replace it and we'll look at used options this could be around 200,000 well in the last

096week or two um belly equipment is now part of a different group now but they're still operators still locally kind of owned they got a hold of Rudy just in last week and said he has one just kind of what we're looking for and Rudy looked it over it's just what we're looking for and it's used it only has I think $800 on it maybe less don't quote me on that for 165 um bad news is we have 60,000 in our motor equipment fund because we spent 229 our loader here a few months ago which is great these are 20 25 year purchases um and and the unique we need a semi unique um we call a cab over like you see the trucks that don't have the the conventional nose up front they're straight

097up and down the front we need that on our sweeper because in and around if you have a nose out front you can't give them especially the parking Bays on M24 you get them follow those curve Lins back and forth going down the streets it's not that big of a deal but we really need this cab over one um and a smaller so we can make those ins and outs on M24 because they do the whole length of M24 at least once a week and they've already we got this one under the loan I didn't know that till this afternoon around 5:00 speaking of even he's down looking at this it's in Oran Hills I'm not sure which they said well just take it up and try it out there's a couple things they want

098to talk to them about but they were able to hit all already have it so of the downtown at least so no matter what we got something out good um and then the second bullet item I have is there we have an old dump truck that is really getting hard I mean we we were having to have customade fittings for a power steering pump um it it's old and and it's really it's a Workhorse in the snow season and you know goes down we're really upside down and the note I put on there is everything he's hearing from all the manufacturers is the new emissions standards and Equipment goes into place of the 2027 mod year will add 25 to 30,000 to the existing price of those trucks from today to then just for that

099simple change they're obviously going to go up probably five or 6 or 8% each year anyways but now they're going to add 25 to 30 30,000 more to those trucks so we were already Yes we threw out the idea of the sweeper last year um this truck thing is really more important um and and we're looking at you know probably around 200,000 there too by the time it gets all outfitted and things like that Rudy doesn't have any hard numbers you will have later this week it goes your weed money when do you have to have that by October one would be great September one would be great so next budget but in and when I say go back to the top where I said we we only have 60,000 in our motor equipment fund

100well there's a backstory there Rudy and Donna both told me and Rudy could stand up and ask him next month he's going to be here where our budget workshops he will be here as well um and The Story Goes that $80,000 was removed and transferred out of the motor equipment fund for about 10 years to help offset the general f so e math there's about 800 Grand that motor fund used to have that they would you know regenerate now I don't know all the details of that I don't know how accurate that is but Don and R both told me that same story maybe there's reasons for it I'm not sure what those might be wouldn't that have have to have been alone and just be in the county and B back technically well not

101your motor equipment fund it isn't like a sewer and water fund it's not an Enterprise fun I believe where or it's so you don't technically have to it's money you move over there um not party Road funding money goes over there so yes you have to account for it that way and that's how you get money into that but you also take money out of the general fund into there as way they do work in certain areas of the village that aren't streets we still charge the SE uh I'm sorry to a motor equipment fund and money gets moved over based on the hours and the equipment used so yes you could take the money out you just as well we could put the money back in from general fund into there um but again

102that kind of explains why it's funded like it was it it had a healthy fund balance but again the village was had some tough debt a lot of bonds years ago and they did what they needed to do so I bring that up to say that while we we're going to need the truck so there's going to be some need to put some ofen funding back to the to the mment fund we would really like to take advantage of a sweeper that is just what we're looking for that it's not 200 or 200 plus but it's 165 we might be able to get it down a little bit so is there any recoup on the old one we might get $1,000 in scrap out of it I it's it's not much again they're spending so

103much time on it right now like rebuilding a back part on back of the dump that's they to buy like Channel iron and weld it and create it and put it on cuz it just rust it away what're spending maintenance and hours M hours that thing together that's what I'm talking about on the sweeper so so whether there's any value to anybody else no would be my guess I mean if we got 5,000 or 10,000 out I would be kind of happy and surprised I guess what Rudy tells me don't expect each other but we don't really know until you put it out there that'll be on the next month's agenda well we're going to start having some budget workshops and and so we'll discuss it at that point and Rudy said he will have

104some harder numbers for the dump trucks later this week do we have the 165 for the sweeper in our general fund yes I think we started off our our fund balance beginning this year was around gosh I get say 2.6 or 2.4 and how long will B equip and holy for us uh Rudy said you know I said are we in a pinch pinch he said they they've been a long time vendor of ours right and um he said if it's something we're interested in and he knows this one is kind of geared right for us with the cab over not everybody wants that for one U and it's just what we need he I'm sure we can work St out with them you know maybe we get in a couple months I don't think

105we have the luxury of waiting till August or September because you know they they bought it and put but the good news is the influx we got a few weeks ago was 100 Grand more than we thought we have good ways to spend it all ours and our water yes um and other thing I put on there was the cdbd projects um the abatement work and the old Township side wrapped up this evening I went out to see them the clearance papers were there so we're done there um hopefully by the end of the month the new doors will be in over here we had a preconstruction meetings with the open County last week so both of those should be moving along good Jordan way eement we took care of that earlier I jotted some

106notes down today as I was wrapping up uh I got a call I think yesterday The Party Shop what is that I don't know 30 south or 32 South somewhere at the old Ox party shop that's C vacant um gentleman bought a year or two ago was going to open up a Vinnie's brunch or something like that well then he realized it's it's a demo it's a tear down so I got a call from a demo contractor yesterday saying hey what do I need to do I well you need to get us some serious plans and he's going to give us an architect and I said have you even been in the basement he said no I've been in the building and not the basement so I think it's going to get an eye opening

107hopefully they stay on track and hopefully they still they will continue taking forward steps but we'll have to review that with our building official there's there's some serious concern about the basement roll or anything like that and the debris and the dust control M24 you know but maybe have to put scaffolding up with some cheating or Vine something to keep stuff from blowing into traffic as they're demoing it for a few hours it's a small single story building but you know you start ripping apart with a loader it dust and and debr flying would we expect traffic delays or I wouldn't think so I think for the most part they operate from the back that's where the the water and the hydr stuff is in the back for them to spray water on it I

108I would suggested they build some kind of scaffolding out front with some you know like snow fencing or something that will keep debris from blowing on sidewalk Andor in the traffic even worse would they block the sidewalks perhaps on that it's depend I'm not sure if the parking Bay is right there in front of that or not I have to see how much space is there they might be able to put a SC it's 5ot wide and still have a couple feet to walk around it without having it be blocked completely but it it would be down you know I know day especially the single the main floor the first floor um the basement is more of a concern once like get the other because they have to remove the front and back down to

109foundations and not necessarily the North and South ones where they B other properties those will probably stay right where they are but in start moving everything around there's concerned there may be some Shoring that need to be done in the basement so I'm sorry did you say that there was a date for that no no it was a first call a year or so ago a gentleman walked in and he hadn't been given a job or anything he asked about that and I told him kind of the same story I never heard from him again um new call came in yesterday and then of course the Hampton block um the new owners have met with them month or so ago Kimberly couldn't be in two places at once or she would have been there um

110sarahan you know is the owners of it um they didn't get the round to demo and stuff last year because it was middle of their busy season and stuff and there was the winter they would like to get it door down in April Kim's going to look into the possibility I mentioned it at the DVA meeting last month about perhaps this really aligning with the DDA statute and dda's mission of removing bladed structures in the district so hopefully they can help with some financial help but that's up to the DDA and their board and they look at the budget um but they would like to have a demoed in April before they get real busy because I don't I think if they don't get to in April they might still be a sitting there for

111then summer because they get off on job sites and their equipment you whatever 10 20 miles away and then the only thing keep was jtic I know he's been hanging in with us our fire system has been all the repairs have been needed that were needed have been repaired or alarms fixed and everything else so once I get my report I'll forward it to you thank you um I don't really have much of an update I gave you guys all the classes and different things I'm taking I did sign up for the clerks to keep my accreditation so it's lot of classes I takeing that conference andu than that that's than you m I'm good thank you sure all right Council comments Vicky are you ready to we screaming from the building yet no sorry

112Miss the his meeting I guess happy President's Day Happy Valentine's Day that's all I got not yet we haven't missed yet happy soon St Patrick my one comment is um I think we told the DVA we would get a number and a reason for them to for the administrative line budget is that going to be I guess we should do that um are you going to be reaching out to schedule budget Workshop yeah as a matter of fact I had a note on my think you know maybe tonight Ione want to you want to look at some dates um do you want to look good so we have to do it by our main meeting so we have our April meeting in the meantime then our meeting we're adopting so you want to have one

113before our Mee meeting then one or April meeting and one after our April meeting typically it can get it done two two times so I guess perhaps um some ideas What's um out there the first the first week of May I'm going that Tuesday Wednesday Thursday um can we talk about that now Bob if it's not on the agenda or do we need to do it via should we do via email we've we've covered a lot of things that are not on agenda well we were listening I see you sitting there uncomfortably coming I was coming out of my big for uh um we can schedule things okay we just shouldn't delate the the okay yeah I think be good to schedule so we could even have an initial meeting at the end the last

114week of this month perhaps that's in two weeks that' be before our April meeting April meeting is early because of April 1st you know Tuesday question absolutely not okay I'll submit it for next month I'm just wondering from a timing standpoint if you need to have it approved in may we need to have it from a DDA standpoint approved in our April meeting so that would give us less than a week if you're approving it at the April meeting like whatever number that you're looking at if that makes sense that doesn't I I would think too you don't have to have your budget well the number we were talking about I guess would be the best if it's predetermined when we roll into our approval process but you're yeah and then we can do everything

115else but I think that's going to dictate what we're looking at as a whole and I don't know that the board's going to all say yes we're stamping this without knowing what the number is and I think having more than six days to digest that would be helpful but I don't know that's realistic I don't know I think it is I think if we meet in two weeks um and then that will be one of the first things we talk about solve at the first budget workshop and that will get a few that's 24th 25th 26 I am out of town the 24th and 25th I will only be here that week the 26th can't do one Thursday I can't do THS okay 31st the fifth Monday we don't have those up no that's fourth

116fifth Monday yeah if you guys are your scheduled when you're available after home and after families and dinner whatever can everybody do six yeah so 3:31 6 p.m and then the council meeting is on the 8th right April 8th okay you want to do 14 another Monday so that is let see second Monday guys are the third Monday right oh why can't do that not the 14th I'm meting the meting did you say your time the 14th 15th no 15th I'm here 14th I'm I can about 15 we have that's we don't have anything under the radar for the Planning Commission we haven't had for a while that would be a Planning Commission tonight but I don't know if anything coming down the bike at us always change against to and and we meet over

117there anyways we meet in we're just doing a budget Workshop we're meeting over there Mo wouldn't be able to be in two places at once but if we meet at 6 and so the so ail 15 that's taex y 600 y 6 o00 yeah and then the DDA meets the 21st set of April and then also so we'll have met twice before your before theil meeting so that's good we you available those two days and Rudy's aware that they're coming out to let wi okay let's be really mean toy question all right with that then I will move to a journ at 8:42 all say I right