001one of our trustees is going to be a little late she says she's coming hi Cindy I just did so we're going to do the we're going to do Pledge of Allegiance and then we're going to do the invocation with Mr Hawkins to the flag of the United States of America and to the Republic for which it stands one na God indivisible with liy and justice for all God we thank you for stay to us and thank you for um each member here and um each resident Lord and we pray that you would give us wisdom as we go through today's meeting in your name amen amen I have a roll call please President herey Kennedy here trusty pelich here trusty swack honor trusty Hawkins here TR treasur Judy and L clerk Lori Zach is
002excused we have a motion at support for the minutes of the meeting of February 10th I like to approve the February 10th meeting notes as presented all support all in favor I opposed hearing none motion carries we need to approve today's agenda agenda approval can I have a motion for that please a second like to make a motion to approve the agenda as presented I'll support um all in favor I I sorry I opposed opposed hearing none motion carries could I have the treasurer's report please I'd like to approve the treasur report for February 2025 as presented I'll support I have need a roll Paul for that please trusty Hawkins yes president Moore yes president or trustee pelich yes trustee Kennedy yes in your packet is a budget adjustment for 2425 a motion and support
003for that pleas before we do this yes uh there's two pages of adjustments one for March and one for the February meeting the February meeting was the motion was made to approve the budget adjustments for the 2526 budget which that isn't the budget we're adjusting for adjusting the 2425 so in your motion I would like the adjustments for March and February included in this motion of support for the treasures report as read is that it that's all of it Judy right for that yeah just that in the motion they've got to make to to accept the budget adjustments for Mar in February okay have a motion please to accept the budget adjustments for 24 and 25 yep I'd like to make the motion um for the budget adjustments for 2024 20 2025 um this will
004include March and February have support all support can I have a roll call please trusty Hawkins yes Trust trusty pelich yes president Moore yes trusty Kennedy yes does that I have the pound payable report please that can for February on the agenda one of these days it should be for February then so then on my accounts pable says February 25 right it's just that on the agenda it says February should be February not I'd like to make a motion to pay the bills in the amount of $1,367 for general $3,261 for major $2,283 for local and nothing for Mill Park recreation support rooll call please trusty Hopkins yes trusty pelich yes president Mo yes yes trusty Kennedy yes is there any public comment at this time hearing nothing we can go right into new business
005if I'm going too fast I'm sorry but there's a lot of stuff to cover tonight so trying to get it all in so we're going to look at the Forest Road Street project and I've invited uh Justin Wellman a partner of gifles and Webster to come in I you in your packet is all the estimates for them from him to do uh the work in Paving repaving the road we'll be going over this packet this everybody got that we going over this packet no so I would you like me to set up a chair for your board or something you sure so Justin the floor is yours to uh if you can fill up their heads as quick and as bad as you filled mine up they'll be lost by any of this anyway so
006I think or something I'm such a rookie in the back yeah this can work we can follow along on this packet right with this with what you're going to talk about um so last summer um Mr McDonald contacted our office um as lebster about 15 years ago um to resurface FL Street the last um and uh I came out MET Mike out here and basically Lo the project and we uh put together together a uh estimate of construction cost to use uh to apply for funding uh with the RO commission for open County to obtain federal funds through their surface Transportation Ro uh program um we went through that estimate uh we submitted it to the county and the county did award funding for uh over two different years to resurface the entire Forest Street
007uh the first year would be the southern portion south of Elwood and the second year would be the northern portion north of Elwood and they had the The Village had the uh opportunity to combine them both or SE them out um with the second year having to front the cost um I think the RO commission might ask that we keep it in the 27 and 28 years separate so the work would be done in two separate years the county came back and awarded funding higher than what our construction cost so um basically with contingency our construction budget was uh approximately $624,000 for the southern portion and the northern portion was generally the same cost um the county came back and awarded $763,000 of federal monies uh for the southern portion and $779,000 for the northern
008portion but uh just need to point out that any money that they give the village The Village is going to be uh responsible for 20% of the construction cost so the total award from from the county um for the southern portion was $953,000 of which The Village would provide 20% of that cost and then the northern portion $973,000 and then 20% for that house that's up to that amount so our estimate was consider lower than that so you would just be responsible for the 20% of the actual construction cost whatever that came up to the funding amount that Theiss ises um in addition to our um estimate uh of construction we provided budget amounts for design engineering and construction engineering I uh verified with the row commission this morning that those fees are not eligible
009to be covered by the grant so that would be 100% The Village cost so um we gave an estimate a general estimate of the design fee around 7% on the construction and the construction engineering of 15% um for both for both sections um when I talked with Mike about this last year and I think uh again with Bill this spring or this winter it the time train to complete these projects is substantial because you have to go through a number of different her over number of hurdles to uh get the clearances there's a environmental clearance there's a historic preservation clearance that you have to go through when use federally federal funds so as my recommendation to Mike last year and then to bill again more recently is that that design process should probably start sometime
010in the summer of 2025 5 and then with the surveying work that would need to be done in advance and then all the submittal for environmental clearance and everything done at the beginning of 2026 for to keep on schedule to bid the project in the uh late fall early winter of 26 early 27 with construction to start in that that spring um as far as the project goes um we uh recommend to half of the road at a time and we would maintain oneway traffic and then detour the the opposite direction around the construction so it's there's not a really good other way to do it other than closing the road in its entirety and that seem problematic just forgetting in in and out of Lage so that is what we preliminarily recommended and that
011is translated in the cost estimates as well um again I think one of the the cavat Mike insisted on having when submitted the estimate was to maintain traffic through Elmwood so either or project we would do that intersection and try to maintain traffic as best we can through the intersection to keep East bus traffic impacts to um that is gist of what I have to present to you I'm really here to answer any questions that that you have about it so yeah I'm sorry I you mentioned was it the the numbers going back to that when you're talking about the awarded amount was was it 950 so so for the 2027 segment the southern segment okay uh the construction amount that the road commission awarded was $953,000 of which they will provide Federal monies of
012760 up to $763,000 and then the village would be responsible for the remainder which is approximately $190,000 if it got if if it came in okay I'm just curious if if my sheet says 761 76 so that was our that was our estimated we don't have action yeah I think I'm missing that she we understand what's going on well um I can I yeah I'm sure so this is the number that we estimated for the total project cost okay and it includes our engineering cost okay we this is the construction budget that we estimated total okay the county came back and what you don't have and it was I forwarded some subsequent emails they they they've awarded yeah this so that's that's why I was looking confused I didn't I couldn't see that number yeah
013I I got the information today so un acceptable yes yeah yeah so I mean I I I can forward this over that would be good yeah that would be great that gives us more work but basically the county is is awarded more funding than what we believe it's going to take so it's but at the construction costs whatever that dollar amount is they'll cover 80% of the construction cost the village would cover 20% we don't believe you're going to use the $953,000 but they when I when I talked to them on the phone today basically this project would take up 80% of their budget so they gave you the whole amount to work Justin really want to mention that Ro commission is using rural a portion of money that they set aside or that the
014government sen so the SAG is this Southeastern michig Community governments they're the uh planning organization that basically the money goes to them they divy it up and they they give the road commission for Oakland County a certain dollar amount for each fiscal year and they're giving you all of the money that they got for 27 and 28 to do these two projects because there wouldn't be enough remainder to go out to anybody else I miss original on it has resurfacing and reconstruction we're only doing one correct resurfacing we when I walked it with Mike there was wasn't sure how much they would give us so I mean it probably uh you you could do either more I will say that the resurfacing budget we accounted for a large chunk to fix the full that pavement
015section uh especially on the south end where the Pavements real bad you're basically going to go all the way down to the to to the base and rebuild the whole thing in those areas and just resurface the top everywhere else um so there are some uh there is some budget in in in the resurfacing budget to do a full depth replacement it's just not everywhere like the reconstructions would you be able to send us those numbers tomorrow or when when do you think get the the numbers that you just received from the road commission yeah I yeah I think I forward it to Judy in an email okay recently there I think so yeah yeah okay if it was Friday or Monday I didn't see it would you would you re would you send that
016tomorrow Justin to the just send it to the office he did he said it's up there do you want me I can go print it I'll go check I said I sent her the original the original email from September um which which explains the award all right um and then I got Clarity from them today that it only covers construction there's no it won't cover any engineering the stuff so that would be 100% so the is the design and Engineering cost can that be worked into the 20% of which V Village is responsible for so we're responsible for 20% and then those additional costs yes okay and just to be clear this these costs in here are a budget number I haven't gone into detail for specific cost for engineering it's not necessarily quote generally
017our quote would be reflected in these numbers but I have not broken at all took a hard look this is generally what we would charge for that type of pro you're design engineering construction engineering you're referring to okay Mike um in the past the village has always been responsible for the pre-engineering cost County never did allow us to use the grant money to do the construction engineering um they they they allowed us to use money to do the construction engineering we just never had enough money without the taking out a bond to cover the difference between our 20% share of the cost of the grant Plus all of the construction engineering so we did get a little benefit there that is not available to us now but the pre-engineering has always been our responsibility and
018that so so the cost of the engineering designed engineering we would have to do ourselves we can't go out anywhere get any kind of funding or help with any of that that's where we're at today right okay I would also suggest that um if you do choose to do this that the design engineering be handled to cover both separately you know and then the construction would be you can separate the construction engineering up into different gears and different proposals but sending the surveyors out twice to do the same stretch of road I would say doesn't make a whole lot of sense um preparing the environmental clearances for the the two different stretches of road I would I would combine them together just try to get the economy to scale as much as you can with
019the design and take care of everything um on the front end all in one year you could you can split it up if if the funding isn't available you definitely split it out it's just it'll it'll increase the costs uh somewhat to to bring them up bring them out in restive years substantially or by a 10% maybe on the second year a half percent 10% 10% more to do it then okay is there any time limitation to those environmental clearances or anything so they recommend that we submit them about 12 months in advant um so that's like that's why I'm suggesting starting in the summer of 25 to get all that preliminary work done and get it in and then wait for mot and everybody else to go go through their approval process so in
020October of 26 it's ready to go out the door in the priming season for construction is there a possibility it could expire for the northern section in 27 or I don't I don't think it will expire expire it's not it's not necessarily a permit it's it's really just getting all your approvals in okay Jennifer do have any questions for our visitor is there any more questions Mr wman questions now we're talking about Road stuff um West Leonard or west what we call this on El M right going up planning on doing a derby for the Festival this year but that road is in dire need of some sort of repair um before we just send kids down there with dirty cars so are you're taking talking about Elmwood past the pavement not to the top
021oh West West Road no West Leonard West West El okay I got it from the from the the hill yeah just like the top of the hill it's just in it's in repair repair right now so I just wanted to talk about what the plan was to try to fix that before the festival if there is a plan I have to go over there and take a look at it give me your your name and phone number put it down for me and I'll give you a call as soon as I go over there and take a look around and see what what's going to be up with that okay okay so make sure I have your number yeah I'll put it on the a sign in sheets good so what what I'd like to
022do is give a detailed proposal to do these to to the Village to go through with all the in detail the cost breakdowns and then the terms and everything and have you can review it from there okay it like I said this is was it's a good ballpark number I just it's it's I haven't reached out to everyone on what everything is going to cost okay so this is where we are this is in your packet I'll take a look um no questions no further are we done here with this we all up to Snuff on where we're at today with with the road project repaving project I don't know if the question was asked but being that this is a project that extends out years is there any chance in these in any kind
023of quotes increasing by a certain percent so we we provided a 20% contingency in there because of inflate inflation costs and Market driven variables with gas and labor and everything else so I I basically from my estimate the for for example the 2027 s costs we estimated $520,000 that's based on 2024 prices and then we added a 20% contingency to try to account for 27 28 pricing just and because it's it is extended fire okay to going through the intersection excuse me I just buted in here we just repaved that intersection 6 years ago we're not going to tear it up again and redo it again would surface to go along with your new forestry and I'm thinking just take off the top inch and a half put back a new in and a half
024so it's OB this Force okay which is different than the have to but that would be what I would recommend you to it's not done the for but for the stre itself we're taking off the top three Ines correct yeah yes when we get to the intersection we'll be doing just an inch and a half so there's going to be cost involved there too rather than it's included it's all included in here I mean you could go down deeper but if you want to maintain traffic through the intersection I would not do more than an inch and a half basically they're going to just put some temporary millings from the asphalt Milling operation in that to maintain it and clean it out regular so this is kind of like a top dress through the intersection
025is that what did that be for all of purposes yes okay okay I got it now I understand and then just you would just decide what year you want to do that in the first year of the second very good sir is there anything more you'd like to put out to the to the council tonight Justin I think I've G over I meane might Len anything what we talked about it's better in a sense because if they liberated more funding for us likely more than we will need except for any inflationary or know cost driven items The Next Step just in case you're wondering would be um get the complete plans get a get a get the final numbers and then we have to figure out what the villages share will the match for the
026Construction Grants and then what the cost will be for engine what we've done in the past has gotten a municipal bond which we guaranteed with our act 51 M um but it's going to be a bigger Bond than we've seen in the past we borrowed 150,000 previously so you're probably going to be likely significantly more than that I haven't seen the well looking at our estimate we're at 135,000 somewhere in there that's each segment each seg so we're at 270 something our cost is going to end up to be 2070 or or above but that's just for the engineer you also at the 20% for the construction on time yeah it's going to take some yeah so it's more than I said the good part is the the county is allotting for they're going to
027cover the construction 80% of the construction regardless if it's 520 620 or 950 this the drawback is is that now it goes up your 20% on and that's times two Mr McDonald do you know if it's possible to pull two different bonds at once so like could we get a bond for the southern section and bond for the northern section you know that's an interesting question I don't know but we did have two bonds we still had the Forest Street Bond where we got the B for El East El street so that's not out of the real possibility but whether we can afford to pay two bonds for that period of time I was I was going to say would that double your payment instead of having one larger bond that would potentially be I
028I I don't I guess that would all be in I think question ask we have to look into that yeah I don't think that's something we can easily answer I was just more wondering about the feasibility it's worth looking at and if we're doing a oneye part it's not really going to matter if we pull that bond for everything at the same time or a year later we're I mean we're not saving that much money to pull it a year later you're going to the only added cost would be to do a municipal Bond you have to have Bond counsel and also there's two legal entities of one takes care of selling the financial bond that you're trying to obain and the other one is the legal the legal side of it getting all the
029paperwork done for the state of Michigan things like that so there's some additional costs there it was in several thousand dollars not tens of thousand several thousand um in 2017 for that so I just wanted you all to be aware that's the picture anybody have anything else Mr wman I'll email you this up I'll leave these here to in case you want them to riew well we have them you don't have this and I have your email upstairs well Judy will get that out we'll get it out to everybody okay okay thank you thank you Justin fun to walk into that I was like not so bad then I was like oh oh okay I see now that wasn't as much it is uh so um it's going to be my recommendation to the council
030that we stay with gifles and Webster for this project but if you wish me to go somewhere else he's been very good with Mike previously me and me I have all kinds of dumb questions for he's very patient with me so um that is my recommendations I'm asking the council what you want me to do or you want us to do here either either we put him on as as of hipples and Webster as do we already have money in getting a quote did this cost us I have any money in this yet no money yet no no money is no no cost has been asked of from them to from Us timing wise is there enough time to entertain another quote I don't feel there is and and I and I feel they're they're
031an equitable company and and I think we've had them in the past and we didn't and we they went away for a while now they want to come back again so they've been very good to us so so far and I don't see that changing well there's there's a lot of money at State for the engineering company that does a job yeah g Webster had done all of the village roads back into the 80s up until I left them and went to row um there was some internal problems at gifles that we experienced during the Forest Street and I didn't I didn't want to go through that again so that's why went with row and uh row as it turns out was probably no better or no worse than get a full lebster we're still
032the same you know projects have problems come up and how they deal with them is is what you want to worry about but you can have as many Consulting Engineers as you want so whether you choose or Ro or another company that's I guess I should have asked him I should have asked him for some recommendation like what other roads have you done let me go drive the thing of took us 6 months to get to this point to get all these facts and figures that we do have together and based on that there's no time to get a second and you know for me looking at that I who okay well you could certainly you can certainly you know reach out I can put a call it does take time there's there's the sery
033uh company you told me about that brought of Oxford I I certainly give them a call about this if you would like me to well it's just really big number some numbers to digest so if you do if you do contact someone soon as they hear those numbers they're going to be interested so yeah but the thing is based on percentages we're always going to end up with 20% yeah how much more savings are we going to get from one company to the next the biggest expense the difference is only going to be in what the surveys these at these numbers I don't see somebody coming in at considerably less you know I mean like you said are we going to save 100,000 or something like that maybe but at the end of the day
034that's like pennies you know for ours it's not much so you could wait until you had a chance to go through that before deciding or I I have no problem recommending one of them I I think I had a lot of good feedback from what G did forestry residents Long Forest were inconvenience but they thought like they they had a problem some of them didn't like the elevations and things like that at their driveways they took care of it there was no messing around I cannot say the same for R it was okay they were a little less user friendly and more get get get done and get out and is much of an inconvenience that's that's something to be said that said when you use M do money which is what the road commissioner
035is giving us M do has final sa and they are a low bid requirement they will not let you choose a better Construction Company you can choose your own engineer but if you get a low bid from and that's what happened on forestry low bid was for the amount of work that had to be done cuz we you won't remember probably went there but we had to add like a foot and a half on each shoulder of as because we had a 9t road at the Standard 12 now 11 or 12 I think it's 11 for between the lines so it was a a lot more project than that company really either they didn't devote enough resources or they just took forever for them to get the job done it was right up until into
036November to the cut off date before we finally uh got everything done but that's really not under the control of the Consulting engineer that's under the control who gets so they did the work for the first repaying yeah that were still paying for no I think we're done now June this year this year is the last and for $150,000 our payment about 15 16,000 a year for 15 years you can borrow the money for up to 15 years the ironic part of it is I talked to but you had to in order to get the the uh Municipal B you have to guarantee that the road will last 15 years and so if that roads you know you saw long for class inspir going downhill for the last four or five years yeah so you
037make me take the bottle barely get and then you make me commit to 15 years so I I don't it's kind of a but the people were positive with these people and the village was happy with the work we got GES and we in the past and we're going at the same project again so they're already very familiar with with the area and and the project that has to be done so and that's a plus for me one of the takeaways from what you just heard is whether or not you can start asking now for money for West Elwood because that's the next Road that's going to need to be paid whe from Whitehead Street up the hill that's as far as we got when we did East in 2017 so that I I don't
038know if the road commission will commit on another road project this early I mean you guys I'm not even sure if we can do it you know if we can afford it we can B that money against what we have available pay it backward but that'll you've got all the statistics you need now to get that figure out see and unfortunately that act 51 money is all based on census too and our senses last senses taking was down for whatever the reason so our money sense we did that road project has gone down which is why to fill out that sensus is so important it's kind of crap too because you could be we're a main drag through here and get a lot of road traffic that does not live here you know a lot
039of truck TR I see a lot of truck traffic going across W downwood yeah he didn't bring that up I did talk to him about that and he did verify that exactly there is a higher usage rate for commercial I asked if that would make a difference on funding or in the quality of the ashal because my experience has been that you know there's residential grade Asal and then there's Super Highway ashal you know which one You' rather have but will not pay for it that's a big question kind of I me there working Village it's one truck after another down 69 going 69 back down they don't want to go all the way over to a ro and it's got with the opening or with the acquisition of coning by fans Excavating their their
040operations are all us so there their trucks are constant your points well taken and hopefully that'll be addressed with the engineers what the formula will be for the actual ashall but to be perfectly Frank we we learned it the hard way if you don't go to the base on on these roads and which we can't for money that won't give us enough money but if you don't go to the base you're going to get reflecting cracks cracks that are already down there you cover them up for for Street will start reflecting cracks a year after it was subed so that's what you're facing um because of those stupid Michigan funding system for roads and if it was just cars that's one thing right right buts and especially in L because we do not have a
041good base it's very very weet from okay guys what do you want me to do do you want me to reach out to somebody else to compare it to or I guess when is the drop dead date of when we absolutely need to have a decision made well we have to have the survey completed by the end of this year okay file but it's March yeah that's nine months I don't know what they're scheduling like so if you want to hold up I told them that uh I felt we shouldn't push it Beyond April and talking with Justin he agreed that we shouldn't push it beyond that I I mean I understand that I'm just I'm trying to get a sense of what what our timeline looks like as well if go ahead Mike if
042you you you're not ready to commit until you've had a chance to absorb the numbers and find out how much money you've got to borrow in order to make this project happen at that point then maybe you can talk about doing entering into an agreement for for the preliminary engineering work but I wouldn't recommend you jump G on that um whatever company does it it's going to make it work at at in 2025 if it's July or August when you make your decision you're still going to get your preliminary survey that done well you think we have that long well I guess that's my mistake because when I was talking it's not a mistake though I mean the thing is is you're just now getting I mean the numbers changed since the last time we
043talked about this as a council County came back with more money for construction only um so you know that all figures into the picture of how much the Project's going to cost who do we have to talk to about money [Laughter] well I mean yeah we have well I mean like the act the bonds you know Judy and I talked about it when I started looking for money and well I mean the bonds and the question about two bonds versus one Bond like that kind of those kind of questions we used pinski and Suns last time around but uh Judy will remember who else was on the council in 2017 I was but I'm sure I was well nobody here but binski and son they called me right before we were getting ready to let
044the bond and they said you know our our company isn't making very much money on this I really should have charged you more and we had a contract which is very important and I said well what's our contract say well it was I think it was like $2,700 for them to do the bond work and I said well that's that's what we have to live with so whether they not they'd be happy to see us again I don't know but there are several Bond uh the Michigan Municipal league has a directory of providers for bonds for legal you know Bond counsel because you have to when you buy a b you also have to have an attorney's firm to certify it to the state so there's a couple get Mone each way be more I'm
045sure I guess I could see from the council that we need a little more time to digest this before we go forward but Judy and I can start looking at somebody that'll give us a bond for this money yeah we can start researching that you have Oxford Bank Huntington Bank oh even locals like that will do it oh yeah well this is not a big project that's part of the problem for us it's big yeah but part of the problem is is Banks the big Banks they don't they're not going to mess around with a half million dollar got you know for them more money to be made a bigger ticket which puts limitations on us because we're kind of you're strained to find a bank that won't that will help you so using banks
046that you already use if possible Oxford bank or local any Area Bank Genesis or something like that yeah gotcha that's good to know at least it's can we can we move on to the next thing on our agenda now I think we've covered that pretty much so we're going to uh hold off on on uh the for Street project and until we think about this it's it's a big money it's a lot for us to think about I get it in the meantime juny and I I guess we'll start looking at funding for this big project so next on the agenda is the McDonald property information we got a letter from Mike and Debbie McDonald it's dated March 5th to the council members this goes back to 1977 when it's funny the The Village abandoned
047the a Alleyway that runs next to Mike and ostrander's property Mike was not living there at the time so I shouldn't have said that it Robert Bowman was so it was seated to him that they would have banded the property to them not to him personally but when we went back and tried to find the books that this was in we could not find it the books are missing so we have to read to it and reapo it and get it in the minutes so that it can be used for him to have a uh for Mike to take over that abandonment and have a deed to the and that to his property deed and this is current this is the current wall right that where like what we see right now is includes that
048alley for your section it it's already like you have trees yeah it's trees and stuff it's it's continuous to your property right now it looks so nothing nothing physically changes nothing physically changes there's no Al way left there anymore correct okay part of this is um I'd like to add the alley the abandoned alley to my property description and this strander is and I are I'm she's going to sell me or I'm going to acquire the uh northern part of lck for um of of the East half of lck for um which is alongside my barn so I actually do see at public record too that little Notch is still there I see it's just a little so it's basically like that's his property right there 42 and2 ft of the the North End of
049lck four then the alley is a 20 by 25 piece of land and then if if the council approves I'll combine all of that and add that to my property if I do it carefully I won't uncap my uh property taxes so but I I have to do it this way so do you have to do you have to do something with the O stranders then yeah yeah yeah and that's why um the resolution I provided in the case in order to do that I have to get a new legal description for them and a legal description for me be surve sake yeah it'll be surveyed yeah but I didn't want to do it unless Council was willing to you know let me combine those properties so the resolution is only for the 20x 25
050alley and then you have to deal with the O Anders for the remainder yes gotcha um I I I believe it's been attached to Mike's property for more than S years and he's been mowing it and carrying so I see no issues with the resolution ever since I've lived here it's been part of your property that I thought it was yeah yeah and I may end up having to go to court you know uh is it worth it well no I'm hoping that if I do it this way that you can avoid that it'll be acceptable yeah so so we have a resolution in front of you here it's part of this um if you want to read through it when you get down to the bottom of the first page we would have to
051approve it with a correction to the Village Council at the reg regular meeting it says March 5th it has to be March 10th today we have to make that with that correction we can approve that I see the 10th okay so take some time to read through it it's all the legal ease but it's essentially does what we're asking to do was was abandon that properly and get it in our minutes so it can be used so that given that and give him exclusive rights to that area yeah and it's already fenced off as it's not part of the alley longer so it's like I said after it's been well over seven years yes of being mowed and cared for on the McDonald's side so I get attest to it it's been over 40 i
052i fence was there when I bought the house I I for years was real quick and I bought the house didn't I didn't read maps or surveys back then so I thought I was getting you know you walk out in the yard and see your fence goes down there and it's between you and your neighbor well that must be my property well it turns out it wasn't and uh about a year after well you can see that the resolution at that the clerk's office has is about four or five months maybe 6 months after the board took action I think the the council took action in February 78 yeah and so there was a stretch before the resolution even got filed with the clerk at o County so meanwhile that property hasn't been paying it
053hasn't cost me anything I haven't had to pay taxes on it whereas so strander has been paying for the property that I've been taking care of so she and I have been work something out to Equitable on that but she wants me to she wants us to have it because she's said there used to be two blacksmith barns my barn was one and then where this property is where the fence is now that used to be a second Barn that they took down and I think 1975 or 76 and but the fence would been in fence had been right there next to it so long story short she told me or her parents always told her that that land should that's kind of funny so is it filed correctly with Oakland County then or no
054it's it's been filed as abandon oh so my my next CLE will be to get the legal descriptions and then hope that the assessors will you approve that's that's why I wanted to have the village council's approval or at least affirmation that would be fine if I did com CU really all everything resides on what you do now yeah weing everything actually we're turning everything over and saying we're out we're done yes it's we did definitely aand it yes it's yours and giving him exclusive rights to it so nobody else can walk in and say I want that little piece of property pretty L Mrs wanting to continue to do this because otherwise she would get half of that by 25 area all the VAC she's adjacent so which she has currently no interest in
055she she wants me to get this done here just I've asked all my questions no more questions got it so can I get a can I get a motion to approve this resolution as written with a correction at the bottom of the page for the first page for the Village Council regular meeting on March 10th 2025 not March 5th we need to correct that before it goes out you talk about right here here oh I see okay okay I will make a motion to approve the village of Leonard resolution to resolve the determination of ownership for vacant land and the combination of said such property within the village of Leonard uh between the McDonald and the O strander and the vacant lot um Alleyway properties uh with the correction that the meeting is on March
05610th of this meeting occurred on March 10th of 2025 not March 5th let put that works can I get roll call both please trusty Hawkins yes trusty swag yes trusty pel yes president Moore yes truste Kennedy yes thank you very much I app you're welcome anybody else I just let it sit limbo yeah okay can you repeat your motion again take get um sorry do you want me to just write it yes I'll just write it and then give it to you thank you okay that takes care of that we're down to uh on the meeting schedule dates last meeting oh I'm sorry the oh jeez compensation this now we'll go to the uh Village of leard ordinance package we need to do the ordinance that for our compensation rates the people who work for
057the uh the village plus it deals with the uh new rates for how we pay people that are on the council and executive branch Treasurer all of this are in there so this will be the new rates what you're seeing on this page now [Applause] how are these rates different okay five more per meeting you guys want a minute to go over it is everything monetarily accounted for on the budgets and I believe it was on the budget we approved yes okay cool I'm back I will make a motion to approve appr the ordinance to amend the code hold on a second I will make a motion to approve I call this yeah I was looking for something that it's an ordinance so for ordinance number one14 there we go that's what I'm missing one
058um oh I see it now I will make a motion to approve the changes the amendment to ordinance 1.014 for the I guess for the purpose of adjusting compensation for the village employees we have support and I need a roll call vote please trusty Hawkins yes trusty swag yes trusty pel president Moore yes trusty Kennedy yes I have a sheet for the uh mileage rigs the next one on the list I can't it was in last month's pardon me it was in last month's packets it was in last month's package it was approved there wasn't a motion and a roll call on did you just skip meeting dates y we have to do item number four uh meeting scheduled B I'm sorry oh M looking for that we do the when we did uh the
059meeting dates there was a change in one of the meeting dates I think April's meeting was on the wrong day and we and we had uh I brought it up but we never made a motion to adopt that change in our meeting schedule so that's what this is about was it this date oh it was this meeting correct meeting dates we had last in February but it was for this specific the feder mileage rate was included in that packet and it says in the minutes at it just me the remark was increased there was no vote up okay I think we just assume that we didn't have a choice on that one okay um let's go back to meeting schedule dates so it was this meeting here that had the wrong date I don't know
060if anybody has to sched motion period just just discuss so for the meeting dates though yeah okay yeah I just I just brought it out that it had to be CH we just right on P right so I will make a motion and you believe it was April that was incorrect I believe it was that does sound familiar April because it was like it came in as a Tuesday in the first week and it could had to go to the next week okay for a Monday for so I will make a motion to amend the April regular council meeting date to reflect April 14th wait wait why are we doing it number four yeah no I know it's all good I'm with you that's and I think that's the only one that was incorrect so
061I'm just going to stop it right there yes so motion am April April Council dat to be the 14th April I think we had it as the 15th on the list and it should be the 14th which is the second Monday have a motion I have support all in favor I I opposed I'm sorry I didn't say it again I too so I'm an I not oppos okay John did you support that I did not but I can't who did support on that John I didn't but I can't you did I thought you said out second did I no no I didn't but I I'll second I didn't it's getting late it's time for the clown show okay yeah yeah here I go again I've been in this position before it's not going to bother
062me raing then so now we can do mileage rates oh okay all I have is it's gone up from uh 67 cents per mile up to 70 cents per mile that will be the change so we're adding three cents to what we were paying okay and that oh I see that so we have to adopt that locally I did I thought that was just kind of given to us um I will make a motion to increase the mileage rates for 2025 from 67 to70 cents per mile that's start I need a one call for that Alex okay I will get there ready trusty Hawkins yes trusty swag yes trusty p Check Yes president Mo yes trusty Kennedy yes okay there's only one more item for new business and then we'll go on to some old
063business and other reports and the dust control bit is Big Barney is that who we do dust control with now so it's the same person as he's just what what okay what he's done oh do you want to talk about him no okay what what he's doing he's got a a new bid in for us for this year for the dust control and he's raising it from 10 cents to 12 cents 12 cents so it's 2 cents more per foot and a $60 application for the pan and parking lot do we do the parking lot do we dust control on the parking lot we $50 it's 50 so it's up $10 from 50 for to do the polyant trail uh parking lot so there's a $10 increase there is there any reason to bid this
064with other people we can how bad is the desk control need it in the park L people probably this is the fellow we've been doing business with I don't think this is Extreme because costs go up for everybody and it's 2 cents yeah I don't it's not much 2 cents to $10 every time it comes out so how many times does it come out every time we do the road I would say four times a year oh no I think we do the usually the pan Trail just gets it twice oh that for that part but for the roads we do some some years it's twice if it's bad if conditions are bad we've done either partial or complete application that's just the parking lot for the trail right but the roads we do it
065all every time we grade don't we when you call Craig you haven't where have you left so how many times last year did we oil the roads twice twice oh okay so I the pan Trail is and the roads is a minimum of two applications if the weather is okay if the weather is bad for RO roads we might do a grading and a choring again we may not it's up to you up to the DPW to decide what needs to what areas might need chloride or just grading okay I will make a motion to continue with big Barney's road maintenance at the new bid price of 12 cents per foot and and $60 per application for the polyan park lot no support we have a support can I can I have a roll call
066V please all in favor I I um actually it's money so we'd have to dooll call we should do roll call on money oh I'm sorry we think you got an un appointment Wednesday are you good with the motion yeah okay sorry it's my fault I need a roll call for that yep trusty Hawkins yes trusty swack yes trusty pel yes president Moore yes trusty Kennedy [Applause] yes so we'll move on to Old business considering the road grader unfortunately Phil Stars had another mishap and he's on medical again here so I don't foree the road hopefully we'll have the road grader by when we need it this spring early later I don't know but we might have to get Paul Craig ashon to come down and hire him down here for at least one time
067don't know just uh the four the the update on the Forest Street the 4 4285 I'm getting a little dry the forest update I I have emailed into uh John I have not gotten a response back from him yet so I I can't answer to where we're at in that right now it's not going we go to the president's report the Freedom of Information report um we are still getting calls on that house there are still people who think they want they can rehab it mhm so they're not taking no for an answer nope I don't have a CD BG report other than we are sitting on some money about $7,000 if that we can help somebody out somewhere somebody's got anything we can do when this weather is now breaking that we should use
068that up or they're going to come I'm asking for it back they do have to be approved by it know about this I know I think she just down they could use some work as long as I think they have to um would be approved by it too yes um you it can't just be anybody yeah in yeah probably not enough and you try to spread the word but I think a lot of people are kind of um I don't want to say embarrassed but proud and it's like just take the money take the money just take the money I mean if you if you can apply for it please take the opportunity you know okay so on to uh ordinance enforcement I don't know any I don't have any nothing's come across me so
069an update on update on the park happenings I had a lot unfortunately it has to go back to the park because they while they approved it they didn't vote on anything and they have to send us a letter of recommendation to what they voted on that has to come to us before we can approve them going forward with with the cost of things that they're doing in the park how many people are on that committee I knew of two and one of them's gone how many people are on that committee one two three four I was oh there are five or sixn but Doug L no acre myself Smith who lives up on cross the first road um the um Charlie and um lesie Len have been on you know they haven't been active they
070I'm not sure they're still on it but they're still they still Chuck in on still see what's going on so they've had nothing going on so I'm sure they're building a house and stuff so they did she end up with a new sign design then that can be approved yeah um she had a couple designs she brought them to the committee yep we we like the signs but we had to change the language so she went so Linda went back and had that change made and that's how we got to where we are now they didn't approve it U she said it out to everybody but you can't approve things but technically not next meting but she she sent two of them to us to approve at this meeting so there's a different design on
071one than what we we were looking at at that meeting the the park committee is a recommending body so we would recommend a design to the council but you don't if you don't like it you don't have to follow the recommendations where's the sign it's going to be that takes care I'm sorry about the park happenings but you know I would have only if we would have done this we would have compounded the pro problem in toad well I'm guessing their next meeting is in March is it March 20th March 20th yeah so they can approve it then and then it'll come back to us in April so we'll get it we'll see if we have enough MERS do I have everything think oh they're going to be out of town yes I have all
072the facts and figures I'm just going to give that right back to him and you know well said the park committee has to actually approve it but Doug and Linda will be out you're right okay that might sit for a little while next and committee reports I don't know who's on the Summer Festival committee I don't know just left right he wanted to talk about it too but took too long I no he he was worried about the hill they they' tried to have the Derby in the last couple strawberry festivals and unfortunately they haven't had enough interest to justify doing it but he's still trying so whether or not the hills is it in bad shape I haven't seen anything that I didn't notice anything that was you drive that way too don't you
073well and we're on bikes or we're walking and I I don't remember anything that was like significant you know nothing that stands out no I mean nothing like the rest of the roads I that one I would left alone for a while so well the only thing I've heard out of this committee is this might be the last Strawberry Festival just but I don't know who to call who to talk to or I I don't know if they've even had a meeting yet Welland Brandy was supposed to be here she didn't make it at least that's what she's chair of that committee she's chair of that she's all sorts of people in that committee so I'm we must have a I must there must be a phone number upstairs for do you know who Brandy
074is you must she lives on on g Road I know on the other side do we have a phone number in the office I can reach her or something I just I have an email for not phone number I've got a phone number okay have we a cable Commission report we didn't meet last month be me end of this month they did call me I thought I broke the camera that's the first thing I asked the guy he's just know he wants to interview me so go go shopping that day or something if he comes up look at that fool up there how did he ever get there decorating committee come on no yet do you need the signs quick do we need do we need the flags swapped it's getting to be spring we'll
075get when the weather gets to be nice now there's nobody available well and I offered to do it and he told me I wasn't tall enough cuz you usually do it he said I don't know if you can make the reach I'm like but I can try I do have to get up on the rail which shame on me but I did tell them as soon as the red and white comes down the other ones can go right up so same like don't even come down just put swap like literally swap them don't go back up a second time um and I did tell them that it doesn't have to be done immediately those are not Christmas they're holiday so they were meant to be just while snow was on the ground as soon as
076snow's gone so that would be the only flag change over but so do we just contact we we'll get a yeah we'll get a hold of uh don yeah so then okay moving on for that the North Oakland Transportation Authority we did have a special meeting last week early and yours truly was late and got berated totally for it and deserved it so that's not true at all we were very grateful because you gave us the quum so yeah important they couldn't do it without me so what what should I write down officially for the record here for the Transportation Authority meeting yes it was a closed door meeting it's all legal it's not something we can discuss you just go legal meeting no discussion and I did attend a Planning Commission meeting we did
077was chairing that meeting let her give her report we did have our final fourth meeting for the year so we are techic um legal and uh we will have some sidewalk updates I need to get a hold of Leslie and get some we're trying to update the master plan and that is something that Leslie has the files for and she has the computer programs for um so it's just taking the time and getting a hold of Leslie and making some really minor minor changes to the master plan things like photos things like stats you know things like of that nature so but we are still working on that that's kind of all Planning Commission is doing right now I okay next oh I would like to make a motion to cancel the Planning Commission meeting
078for April March or April um March I would like to I will be canceling April also but I would like to do I was going to do them one at a time so I will do let me make a motion to cancel March the Planning Commission meeting for March 20 I support all in favor I I oppose hearing none motion will pass good we already went over the Village Park with you there's there's nothing more to talk about there I don't think at this point in time Community Development block grants I I have nothing on that other than we are still sitting on some money that we need to spend anything for polyant no there's no meeting until uh next month reduce their number of meetings yeah start moving that okay since we're at the
079end of the meeting before we adjourn I got a call from somebody wanted me to meet him up at the Mill last Thursday at uh in the afternoon at 3:00 I said okay since he gave me the key to get in so I said okay you know you can't get out of there without being you can just walk around and walk out and you you're filthy so anyway I it was it was a nice Mee it's very this is very preliminary but preliminary but it is very good news for this community could be going forward I have Great Hopes And I was excited um for the mill there's a a fellow that came with Oakland County representative out here and what this man what this man does is renovate these bills and buildings and then
080he puts small businesses in there so that the mill could become a stop house for poan trail with these small businesses he said like a Coffee Beanery a small Coffee Beanery or you know it would give us a chance to to fix that Mill up and actually put something in and they give concerts in the summer who pays for the renovations funding that's what Oakland County comes in they're going to help us with funding so if we get enough fund this is very preliminary like this but but it's it could be a good win does for this community does the renovations and the vision that he has match what the mill would like to do or what they intended to do in somewhat yes because he wants to U do it as a museum do
081we have to have a mil committee approve anything is there a mil committee we don't have a mil committee though it's Park the park commit Oh Park committee does okay so so this the park committee would be in if we were to get a proposal then yeah it would be but ultimately it would be up to the Village Council yeah it's always going to come to us event it's it's like said it's early days yeah so show us the money POS I mean it would be nice if we could if Village could come to an arrangement and it would be economic development project oh it would be awesome but it' be part historical yeah and it could be a real kind of a benchmark event for we just we have some people in the village
082who are very very Prill we have some people who could knock it down and wouldn't care so I just want to make sure that the pr Mill people are happy with whatever plants went through that we were stepping on we're fixing it and getting funding or doing anything to be able to fix it it's going to fall into more disrepair you know if we don't somebody like this comes along this I'm with you yeah I'm with you I just like I said I want to make sure that nobody's stepped on I guess we'll retain ownership of the mill and we'll lease it oh yeah yeah oh that that that hinges on the DNR the mill was used with DNR one so options there's a lot of options The Village could pay the DNR back and
083then we could do whatever we wanted with the mill or if we could get like a coffee shop or a bicycle shop or you know something that's recreational related the DNR would probably be happy to you know have us be part of that so would we handle the actual leasing part of it or would DNR be involved no it would be ours it would be ours to handle they we the DN would just man that inational opportunity which it's association with the trail is almost it's almost a home one there we just have to be careful that we'd be adding a job that we weren't prepared for and I say that out of full knowledge of renting oh oh that yeah if you're taking on a tenant being landlords yeah I don't know that Judy's
084going to want to call for furnaces and you know Lor's going to be ready to take a call on my door doesn't lock you know that kind of stuff so it's just something to think about too it's you know well said even I mean I would hate to start plans with something that yeah we didn't like kind of think out system okay that settles that does anybody have anything else they want to bring before the council today do nothing we'll turn the meeting at 8:26 I have a motion to aurn the meeting at 8:26 and support Bill more did it El part there it is wait all in favor I I we're done