001no public comments so we'll just jump into the agenda Steve so item item uh 3A is the high school HVAC overview I know we talked about this last time and we wanted to come back with a little bit more information um the map that you see really is the high school broken out into um three phases the first phase is in yellow and that includes the Freshman area on the second and third floor so the lower pictures and then the yellow Square on the top right is the auditorium which currently does not have uh air conditioning so we would add air conditioning there as well as replace and improve the air at the uh in the Freshman area which we've been having quite a lot of problems with and again this the whole process that's
002going to take three years is engineered to be able to do certain areas at certain times and and really what makes the most sense um the second year is in the green area and that is the um the uh career area um which currently also doesn't have they have ventilation but they do not have air conditioning so that would be added there um and then the third year would be in the orange uh the other process is taking and replacing those large old boilers with hydronic boilers and that be a process that uh the architect is working on with train with regards to how that's going to look of of of potentially taking one out while leaving the other one in usable condition while getting a portion of the hydraulics in and then uh finishing
003that up in year three it is a big puzzle to kind of put everything together um but this makes the most sense for the engineering and the and the um the work that has to go into to that so Steve I'm sorry where's the auditorium here on the top yeah that's a gym is sorry gymnasium yes I'm sorry if I said I'm I'm I'm sorry yeah I made a mistake on that that's the gymnasium okay the old gymnasium and what's up with the field did we take care of it we did yes so that is yes so I mean the so the gymnasium is being prior oh I see okay got it okay strike that got it any other questions on that no it's good to see thank you Steve for everyone that put that
004together so then that'll be 100% of the high school over the next three years we will change out those boilers and get the the whole High School up and running with um new system yes and what's left then across the whole that would be it across the whole yeah because um all the other buildings are completed yeah the one that we didn't touch was uh bkc but that's fairly new and we have not had any concerns with that so awesome item two is a Career Technical Center update and we um are continuing to work with uh the curriculum team and teachers to really put together uh what what is going to be going in those classrooms creating the curriculum and and what the mechanics the Machinery as well as what that looks like so we
005continue to work on that we did have a meeting on October 24th with the Architects our attorney and representatives from the city to talk about the traffic study and overall the traffic study had come out out uh positive and the city is on board with us continuing to move forward with the engineering of the of the of the building itself uh the one concern that we have is when we are um cutting a driveway on the northeast corner of our lot that would go into Mitchell Road the concern is that when you're when you're at that driveway to your left is Mitchell Road and it does curve there's an area to the north that curves and that um is a challenge for the line of sight currently the line of sight and that's what the
006city's looking at the line of sight allows us to see uh the required space but when we're when you're doing that line of sight there is private property that you're basically looking across and the concern would be right now there's nothing impeding that but if the owner of that property wanted to plant trees or whatever that would become a concern for the city so we have a couple of options to look at and and uh you know with with your um with your approval we would talk with the attorney to you know come up with what what does that look like for options you know whether it's talking to the property owner and doing an easement agreement as a possibility um I think there another possibility would be to move that driveway further south um
007but the challenge with with that would be we might gain our line of sight but then it would be tighter to get from out of our driveway right to the Mitchell and Indian Trail so you know I think the best case scenario would be to continue to look at engineering that driveway further north on Mitchell but we would have to get um you know I think the attorney would have to give us some opportunities or or options with what we could do whether it's with that land owner unfortunately it's not owned by the city or the county Township there it's it's a private owner I know but is it within the township Juris uh I believe so well actually through the city yeah okay one one of the difficulties is that the city if it
008were in the city there is an ordinance that would prevent them from from steing yeah a line of sight um but it's not in the city so there is no such and that's a valid deal there because those of us that live up in that area know the corner by Mitchell and Sher had a bunch of pine trees there and that obscured that and that was a big to-do to get the home order to chop the trees so they could get line of sight around those corners and it was a long time before that could get rectified so that's good that we're kind of having for to see this and try and mitigate anything now then after it's in place so that's an important one so we would we would look you know obviously work
009towards that um process of of what what are some options for us with that area yeah but is everything else on schedule for that we're continuing to work you know the uh Architects still are waiting for finalizing engineering drawings and they need some information from much that we continue we've been to uh wansi Community College both their Plano and Main Campus uh and going to other facilities that have Career Centers that will allow us to kind of look at how they're laid out to make sure that we are doing it right the first time then putting together a building where then we decide once we get in there that we got to move things around and we need electricity here so it is taking a little bit more time but we're trying to be thorough
010to make sure that it's done correctly that we're still looking to break ground in the spring which is what we have for that um fall of 26 for the opening okay and so when do that go to bid if that's spr in in January yeah we can go to bid and and uh we we are looking at the opportunity to do a couple different phases where we do the um Demolition and uh the start of the structure sooner and then we can follow up with a phase two with the internal pieces as needed if we run into that situation any other questions on that the next item is the Fred Rogers uh exterior stairwell and retaining wall I know that we've been talking about this for a while um so the project itself is about
01190% completed which is great they have done the um pouring of the concrete stairwell the retaining wall there's a pad um and they have graded all of the area uh the challenge is that the architect had received a change order from the uh subcontractor and the contractor that um the the digging in the process was much more difficult uh than they originally thought and uh what they thought they were digging on for a week ended up taking over three weeks to do um do have in your packet there's a change order and there is um pictures of what they discovered the Limestone that was underneath uh you know where they where they needed to dig so um the challenge is that they did not bring this to our attention and so the change order was
012for $110,000 we had originally in the bid the bid was for $788,000 which included $50,000 in contingency so if we look at the original base bid of $738,000 and uh we have the right to make up to 10% changes that would be $73,500 so um I think I think the challenge is that we didn't have the opportunity to either go back out the bid with with that overage um I the the company had said they basically wanted to get the job done and uh and they wanted to do it in a timely manner so that's what they did [Music] okay okay now that is a big big difference so um that's on them we don't we do not do business that way do we have about $25,000 remaining in the original change that was added
013are we able to push too bad no I you know we've got to stick to our bids this was an emergency bid we ended up probably you know we didn't bid it out we didn't have the opportunity to to you know solicit other biders that may have had a different you know opinion of things and you know it just $110,000 I really have to question that that's a lot okay you know and um so okay you know so we just have to have to tell them you know we don't do business that way need to come to the board for those types of approvals and you know okay that's that's why the district has money because we have held these uh these contractors tight okay continue to do that understood Steve on this particular situation
014you said it was three weeks to complete this additional the drilling only yes drill who is this being managed under one of the district Architects or is this kind of self like we so it is um da architects was the architect firm okay and then we had the contractor which was Paul Borg construction and then the subcontractor that actually did the the drilling was Thatcher okay you know I'm just thinking you know in three weeks didn't someone say you know this is taking three weeks longer what's going on thinking there's expenses being racked up of people's time and equipment and okay so yeah they had told us that we ran into that they ran into a diing issue they did not they being the contractor did not uh tell us what you know they said
015they ran into some Limestone the soil borings and soil testing that was done before the project started showed that there would be some Limestone essentially it's in your packet a shelf so 22 feet below the surface the the test pits the two that they dug showing about two feet of limestone and then underneath that going back to silt in clay and whatnot um so as they ran into that you know they they noted oh we're having a delay um because of the Limestone okay you know be someone taking you longer than um there were a couple weather days in there as well umri to the when they did finally complete I think I'd have to go back through the letter here it was several weeks after they had completed that they came back to us
016and said the the general contractor said the subcontractor has given us this change order for this amount of because they found what they found was instead of 2T of limestone it was 15 feet ofm so wherever the test hits went happen to find nicer areas to dig and where the wall actually went basically solid Limestone or pulverized Limestone cured Limestone as Miss Johnson said you know they have to tell us when that's going to happen or when that's happening to let us know that this delay is going to cost um they did not do that until after the wall was framed and started to be bored and Etc so several weeks after told us no if it takes them longer it doesn't cost any money that's fine right as long as you let us know
017amount okay yeah that's a substantial amount substantial okay that is really missing man all right yeah I mean what we have in our board packet here is the subcontract did not get approval to continue the work because they did not want to fall behind and the drilling had to be completed I mean that's pretty weak I mean I understand the context of that but to say well that's why we did it and it's going to cost you 100 Grand and I think the difference is if it's 10 grand versus 100 Grand there's a big difference there there should have been some gatekeeping there that said hey wait a minute we got to get approval you know to use this money I mean that's a substantial amount um so okay all right no doubt yes uh
018the next item is the can I just ask on that one so how often do we have um people that represent the district's interest visiting these sites these construction projects that we have going on we have checking in to say you know wait a minute that was supposed to be done three weeks ago yeah in this particular I mean we have weekly meetings where we we talk about how things are going um and I would just say between the weather and again we have a meeting where they say we're drilling but they they didn't put a cost to it or that we're running into some Limestone issues but didn't put a cost to it so okay okay that's unfortunate but you know we're not going to just will near give them more money you know
019again that would be fine but they did not you know give us the opportunity to bid all of this out so sure okay all right the next item is uh the Casia Cloud software patch management system and Remote Management System we currently use uh a company manage engine for our Cloud software patch management um they have uh Dr drastically change their pricing so we went out and looked at some other opportunities other companies and um we would like to move to this Casa um because it it does the same functions as manage engine um but it also adds the benefit of being able to offer remote support to our users even when offsite which is a big plus for us because people do do work at home as well so um we're looking to switch
020this over okay that is fine okay and then the last item is the work order summary and I know there was a few questions um I have AJ to answer if you want to take a look if you have any questions on this um it it just breaks out the work requests um a little bit more why don't you highlight that for us we had a pretty busy in October we over workers assign to our staff your first page there is indicating all of our delivery work orders we had over 100 work orders that were generated all of them were completed it does show 37 of them were completed on time and 60 the remaining were completed past the the anticipated schedule date all our work orders default to a 7 Days period for when
021you expect them to be completed uh the issue with a lot of our deliveries uh sometimes it could be something an event set up be something that's two or three weeks out so that's why it falls like that or if we run into an issue where we need to order some supplies that we do not have that we deliver from oure see and then the following one shows actually a better breakdown of our maintenance work orders we had over 300 work orders that were created and completed um 70 1% were completed on time and 29% completed after that 7day de period it's a little bit more unique for our maintenance guys they're kind of at the mercy of working around the kids schedule when they're there we have to lean on our night maintenance sometimes
022to do some of that work otherwise we're either waiting on parts or waiting for availability of spaces to complete workorders over 400 work orders came in and completed as well as ordering parts sometimes the mechanic's ready to go but we we have to wait for the part to get in um in that high chart down there on the right hand side um just the bar graph um for example like Heating and Cooling there's 33 work orders that come in what can you characterize those because since we put in new equipment I'm just curious what what is in that category from my room is too cold to maybe one we do have new HVAC we do have some systems that are older that didn't quite get that shelf where we need to replace them I see
023issue one those but it could be something as basic as it's too hot too C and then the safety and sec security they're what 42 Rel to most likely a door issue sometimes if the door isn't matching correctly or once security officers needs find something most likely they're not gets put into that category there okay do you have any other questions on that no no I don't have any either Steve okay so is there anything else NOP not at this time you have anything else no nothing else I think we're fine okay we're adjourned 622 thanks thank you thanks [Music]