001Jennifer Nell Steve magazini are there any public comments tonight no no public comments okay Steve can we get started with okay yes so um we have item 3A which is the East High School mechanical Improvement project the bid results for the this next summer 2025 uh we went out to bid and this is for the installation and uh renovation of the entire Freshman building or the Freshman area including the Freshman cafeteria as well as adding um new uh air conditioning to the gymnasium the main high school gym and the small gym that's connected as well we had three biders and we have the um lowest responsive bidder that recommendation is is uh included as well Steve what's left at the high school to condition air conditioning uh so that that area of the gym is
002the last piece however there's also portions of the building that need to be renovated and redone because it's the air doesn't work all too well I mean it works but we have a lot of concerns and it breaks down and this project over the next three years would also include replacing the boilers with the the hydronic boilers so all right okay so the company theal mechanical then yes okay who was the company that had all the problems over at uh that was Amber Amber ater Road and Hermes that was Amber Amber okay fine just want to make sure okay any questions on that no yeah could the committee get in maybe not at the next meeting but soon um what's left at the high school for the air conditioning on kind of a app and
003you know what what our classrooms what our office spaces what our other areas that still need to be done and what the plan is for that can I ask rich rich are you familiar with what doesn't have any air conditioning at all once we add it to the high school gym yeah okay yeah that'd be great thanks and in our curiosity what what was the issue with Simmons because some of the still claim that that is noisy over there well the noise was originally from the um the uh temporary units I'm not I we'll have to check and see if I'm I'll have to look into it because I wasn't aware that we were still having concerns with noise with that unit that's there okay that was Amber also yeah uh yeah okay all right
004well but I would check because they are saying it's uh it's it's it's a little noisy over there okay just for clarification and that is it inside the school or is it the neighbors neighbors units that are outside Simmons Simons all right y okay have to look at that item number 3B is the uh mechanical equipment quotes so again we've been using train uh throughout the districts along with the train controls the BAS system and so this is the quote for that first phase of adding the AC and replacing rooftop units uh in the Freshman area if we there there's a the quote that we get also we have an opportunity if we pay up front um we can get a rebate on some of that equipment for that percentage whatever if it's two three%
005but I want to say um we're looking at about a $200,000 savings if we purchase this in in the fall which I know that we want to place this order because the lead times continue to lag on getting the equipment in on time for next summer okay well what's the exposure to the district if we pay up front any negative I mean is there any negative to that I mean I I don't believe so in a sense that we've worked with train for a number of years and have done this same process so I think that we are and I know that they will house it if if if it gets manufactured and we have it they will hold it secured the district isn't responsible to hold it on our property they'll hold it and
006secure it until it's needed but what we've been finding is the manufacturing of all this equipment it's leading right up until you know May and June when when we need it anyway and we're able to move forward so okay all right that sounds like a good idea so both of those items will come back at the next meeting to the full board meeting for approval uh item 3C is the Career Technical Center update so we have um we continue to work with the architect and with the city with regards to um all of these you know plans that have to be put forth prior to breaking ground uh we have the soil Bor bard that are completed uh the site survey we are have completed the traffic study and the the third party the the
007third company or outside company that did the traffic study they are compiling that information and they want to share that with the city um we the district are also answering questions to make sure that there's a fine clear understanding of the traffic patterns that are going to take place there um I had also in our meeting that we had with the traffic study company I just wanted to be clear because right now on Indian Trail they're doing a lot of of uh construction and so that makes a difference and and he talked to us about how they compute for there may not be as many cars right now because it's down the one lane so they take that into consideration um it sounds like you know they're making improvements on Indian Trail but they're not
008necessarily widening and making more Lanes so that you know I just wanted to make sure that that was clear to everyone that it's kind of hard to do that traffic study based on the fact that there's a lot of traffic there because of the construction so that's all being taken under consideration as they move forward with this they are supposed to be done with that by November but it doesn't really look like it yeah it has kind of been a bone of contention for the neighborhood because it's not really expanding the the streets it's just you know and it's been so long right so the neighborhood is concerned about if the school puts a larger facility there how is that going to impact your traffic is and and we did talk area of traffic and
009we did talk about um you know we're still working out plans as to how this will be but we'll have more buses that are coming from the high school over so won't be as much car traffic um and we're looking at staggering times to make sure that we don't have the little ones and the high school all coming together at the same time so okay the shuttle for the resilience Center is working out beautifully and they are now look at principal Mitchell they're about four minutes behind the bell schedule for the high school you've adjusted so that the kiddos could get over and get back and seamless time to not be late from classes on either side and make enough time to get back obviously going all the way to Indian Trail we would have
010to build a a schedule that allow for enough time for them to drive that distance but the kids are on the buses they don't even try to drive it's it it works really well is that would you want to add anything and it works great so we would just have to do a schedule where we may not start first thing and then we start a little delay but the goal would be not to have kids drive to your point um President Johnson we don't want to have an added traffic so we would have the buses and the kids are fine right now taking the shuttles yeah any other questions on that no so what's happening in December here the which committee meetings is that like Committee of the whole or um well for the for
011the city um when we have all of our information together the city has to approve for us to move forward and that's the engineering plans and everything so we have all that gathered up so the goal is still that we will break ground in the spring um and move forward from there oh when does this goore up to bid that um right in in uh December yeah all right exciting and then item 3D is the HVAC mechanical preventive maintenance contracts so we currently have a contract with Fe Moran to uh come out and do quarterly maintenance on all of our new equipment and that includes you know we're looking at 100 or 100 or 200 um units just in one of the buildings of the high school and so across all of our 18 buildings
012uh I've attached the the service codes and and the um items that they take care of when they come out so there's the heating and cooling units as well as ventilation um and so we're looking to renew for another year the contract that would allow us to continue to have this uh maintenance upkeep for all of our equipment okay and then uh the next item is 3E which the the East Aurora High School traffic pattern review we uh wanted to have a discussion about the EAS High School traffic pattern we have been running into some challenges with the buses and the traffic flow and so Mr Jenkins had taken some uh Drone footage of the area and we have a recommendation on how we believe we'd be able to help with the traffic flow and
013part of the challenge is these buses have to get through here and then they move on a little bit hisor before we got buses there's three streets that come north southbound into heading straight at East High East Avenue how place and State Street they blocked those off that took all the traffic and pushed it to the West so it's just we're just gridlocked everywhere so people always going to complain about the traffic being an issue but here in our lot right here if you just see I just have the school bus and this was earlier on so I took some just a couple Snippets I don't want to bore everyone with this but as this bus goes along there are parents who literally come into the lot simply so that they can get as close
014as they can to here because they can't go any further this is where the buses come in to go to Door eight and they just get stuck behind these cars they pull up they stop and it creates an issue we've got kids that are walking through the lot if you guys look closely in the areas in the lot there's you know we got burnouts and people doing donuts all kinds of shenanigans are going on in the lot and what we really like to do is just limit access to this lot in the morning there's 124 spots that are slated for staff and students to park there um and if we were able to do this only kids that have their stickers to fix where they're supposed to staff members and buses would be allowed to
015come into the lot right there at 6on State okay so just going to move up here a little bit longer just going to move to the next one here I think what we going on here technical difficulties [Music] it sucks just froze up here hold on one sec sorry I've played this no less than 30 times today you guys trust me on this what the world completely froze me a second hold on yeah just no it's completely froze here that it no that's really we can put it on Google Map oh yeah well I can oh okay oh yeah that's great that's all right that's all right let me let me do this all right okay all right got an issues I know what's going on with this thing sorry about that um so where
016are we at here okay that's good right here so what we what we would like to do is right there in the corner of Sixth and State Street um we want to just not allow cars to come into the lot in the morning so if your cars are coming eastbound on 6th Street they're going to have to turn and go Northbound on State Street if you notice at the very back side of the stadium there's a sidewalk that goes directly up there towards door8 um and that's going to be the area somewhere along State Street that they can drop the kids off buses get stuck on State Street coming southbound also and it causes a huge problem even turning into the lot in the morning and we have people who Park in spots they have
017no business being there and this is a constant problem throughout the day um and we plan to have one of the ppas that will be their s responsibility in the morning all day long is just limiting access to this lot so we don't have all this traffic and all the cars in and about we know that it's a humongous traffic issue and cars are packed all over the place we also wanted to talk about sending the buses that come down State Street they would all come down six so they'd all have a straight path straight into the high school lot as opposed to having to make a turn off State into the lot so that's basically what we're trying to do to eliminate those issues so Mr Jenkins you want to create a oneway State
018Street just to go one way Northbound or one way southbound or so still state two ways the bus is only the buses State streets GNA that's the city street so we have no control over that we have control over the lot um but we'll take the buses we'll send them down Sixth Street so they just have one straight shot they're not in between one of the videos I have you've got four or five cars a bus four or five cars a bus and they're all trying to get in here and it creates a huge problem getting our kids to class on time because it takes them 15 20 minutes to get from State Street to Door eight because people wanting to drop their kids off so if we drop the I mean so instead of
019the bottleneck being in the parking lot if we only limit traffic to Stage Street and 6th Avenue why we cre a bottleneck there instead oh it's going to be bot that no matter everywhere in that neighborhood in the mornings it's it's a disaster all no matter what we do it's going to be a disaster I remember when they shut off all those streets the north the North South Streets on Fifth Avenue I what's the feasibility City reopening those streets and creating a drop off in North part of the across the street from the old main entrance I mean can we ask the city to reopen those streets because that to prevent cruising back in the old days I and the Gang the drive-bys I remember when they shut all the streets off and that's what
020created all this traffic mess now what's the phys as the city reopen those streets and we could ask yeah and then we create a drop off area in the north part half a block north then the kids just walk into the uh The North Door instead of the East door the west door is that that's a that's a conversation we ask yeah we can in the interim I think if we close off the parking lot to only those who are supposed to be there in buses then that would still allow parents to safely drop their students off at the sidewalk um that's right there along adjacent to the stadium and then they could walk right alongside the the back of the concession stand uh oh no yeah right right along the um South End of
021the concessions and they could walk there and then just cross and people are concerned about the rain and stuff I mean in the future visibility of looking at building a rain a rain shield along the sidewalk on the North the north end of the parking lot there so the kids won't get wet or snow down with it crossing the parking lot to go if they're they're dropped off could so that was a big thing it's called I don't it's called the whole CH Trail in the high school it was supposed to be covered was it's not been covered yet but the kids I walked from The Freshman Center to the cafeteria have to walk to the elements to take the shortcut to the cafeteria that all supposed to be covered it's not been done yet
022but um oh yeah there's another Courtyard that has a big open like right yeah oh I never knew there was supposed to be a covering because that would be perfect yeah that was part of the original plan of the high school before just before you came along but okay this is actually an exclosed hallway then a covered walkway now it's just paved it was actually a gravel uh walkway before that oh that's probably the cheapest option is to cover it up drop the kids off on six and they can walk over we we can look at that I I believe that and I was in HR at the time but I believe remembering that that was that covering of that walkway was just based on some budgetary things at the time when they redid the
023high school that that was cut out but that's something we can look at I do believe that was true because we that we got late with East High we had some cost over runs and then we had to start cutting some things out and there was that was it but I do think on this I believe there's a little bit of a a a roof line that allows you to kind of walk right next to the building that covers you a little bit Yeah if you have a bass of kids 500 kids walk yeah someone's gonna get pumped out no you're right you're right you're right we could take a look yeah we can ask okay and there's adequate parking that I mean in the slot here there's yes yes they open it up to
024the seniors first then the junior sophomores Whoever has a license insurance and things that they're supposed to have and then teachers Park spots there's 124 spots in there and that's adequate yeah um yeah it is because right now you've got and it's free so you've got kids that are parking there that don't have the proper tags and things like that and we've toed some cars in the past but and we also have some spots on the other side right so the staff also parks on the other side as well yeah okay all right all right any other questions well thank you very much sir thank you and then finally item 3F is the work order summary okay well looks like we've been keeping up that real quick other than that I think we're all set
025with the agenda okay mode so we have a little time why don't you want to go through this Steve the work order summary you know sure is there response time on here because we used to track that right yeah so um that top left corner we have 51 completed on time and I believe that on time number is based on um a 7day window um and then the completed that are overdue and again this is a little bit misleading because we'd have to break down every every work order to see what work order is something like moving boxes from one space to another would be an ontime completion whereas if we were um you know having to fix a plumbing issue it might take a little bit longer uh and then we also this when
026it gets pushed out to the maintenance mechanics there's also time that needs if they need materials so um but I think the last when we had the previous um the previous system I think we were looking at about a 58 to 60 um percent so we're a little bit behind but again I have to do more looking at that but I think that the uh good part about the system is it allows us to track what what has to be done and how how things are going with it but also um you know just making sure we have followup to concerns or needs throughout the district and then we have work requests by user and then um PMS or prevent a maintenance by by uh request type as well and that um work request by
027type so I would suspect you could probably break that out into response time for each of those Pi sections correct yes that might be something we want to look at for certain areas on that but nice any questions from the committee on that no I think no like we're moving along um there was one item that was brought up to um uh fellow board member from a Community member regarding East High the canopy on door 47 Dr Nal Steve could we just get an update for the record on that yeah yes okay so okay so so it was uh looked at and repaired by an outside company that we used like the roofing area so oh good check it off the list all right excellent that was fast yeah yeah thanks okay anything else anything
028else from the committee no it looks like everything's fine okay okay we're adjourned 626 be