001Mike angle David Ballard okay all righty so we we have no public comments so on to our monthly Financial reports so is there anything that you need to highlight or any questions that we have okay pretty much standard okay all righty okay and donations um so wait I don't see anything out of so is there anything that you have a question on Jud nope okay definitely want to extend our thank you to all the people who have donated yeah and now we are already on to the tax levy timeline all right so it should be coming up here in a moment there okay kind of see it all right so I'm going to talk into the microphone so tonight uh we're going to go through the tax levy timeline here at the f&p committee okay
002there's going to be a a little bit later this evening at the Board of Education meeting there's going to be a presentation of the 2024 tax levy there's also going to be a presentation for the alternate Bond Levy and abatement and then uh there's going to be a recommendation for approval of the estimate tax levy later this evening coming up on November the 4th is going to be the recommendation to adopt the 2024 tax levy the deadline for filing this year is the last Tuesday in December which so happens to be New Year's Eve they're open till 4:30 I checked so I I got a little nervous there um so coming up Spring 2025 the final property values are going to be released abatements and extensions will be finalized with the county um that's when
003the the taxes are buil to the taxpayers in June 2025 will be the first installment of the tax bills is due uh to the county clerk then second installment there is September M of 2025 that's the timeline okay do we know how much we are abating I mean um actually um our bond advisor is coming tonight and she's going to give you all the options so we ask that she prepare just just a kind of a summary and of your options yep so you will get to ask her those questions directly I mean it's different with the city level would have it at the finance committee first so we could review it so are we going to well I guess we've got the timel on here just seems to me like it should come through
004our committee to discuss but well we because she was going to come on site we figured that would be better than um you know Mike or myself and so she was able to come at 7 so we just had her come at 7 um so that we could have her her do it directly so that your questions because a lot of this is also connected to our bond abatement and our debt and so she does a really great job of explaining um the impact on our um Levy decisions on our um debt so that that's why we ask um Liz Hennessy is Gonna Come herself actually tonight absolutely yeah yeah and a lot of times we you know we like to share that with the public I know some of our people actually come out
005for that but then they don't come out for the finance meeting so it's kind of what of those things we've been trying to trying to keep it more where we share that with the public we don't have turnout do we and you won't vote until you won't be um you won't have to vote on the final Levy that won't be until November so you still have some time to you know follow up fair enough okay all righty Insurance Reno so yeah we uh actually so hub's gonna be here a little bit later tonight but I can kind of go through the um the renewal here for the uh fy2 open enrollment so I just kind of go through the brass tax the nuts and bolts if you will um Vision came back we've got a
006rate pass guaranteed through January 1st 20129 uh life accidental death and long-term disability um the standard provided a rate pass that guarantees through January 1st 2027 uh the flexible spending account and Cobra is provided by EBC there is a slight Administration cost from $3.50 to $353 and a pass rate on the Cobra Administration EAP uh provided a rate increase from a $158 to a165 and then the medical and RX since we are self-funded um the fixed costs are representing 177% of the claims uh excuse me fixed costs are at 17% and claims are representing 83% a Blue Cross Blue Shield has provided a fixed cost reduction of 8.1% to the PO and a 2. 7 for the HMO claims through August of 2024 running at 6.5% overe expected and therefore there's a recommendation uh for
007a 7.3% net increase to the RX uh medical side the dental um this plan is self-funded with a driven almost entirely by the claims experience signal provided a cost rate pass however claims are running 3% overexp expected therefore recommendation for a 2.1% increase so overall the combined net cost of the medical RX and dental is 7.3 which translates to a gross cost increase of uh 88.6% for the district and then I provided uh the updated renewal sheet on there okay yep sorry this is Adam gross few typos on what you just read clarify everyone um it's actually a 21.5% fixed cost ruction CL and a slight fixed cost increase of 1.4% the H um and then on top of it it's an 88.8% net cost increase medical RX it's a 7.6% increase to the overall
008Budget on grow Bas could you say that again what you just said the last that just a the increase for medical in RX for next year is projected to 7.6% on a gross or a total basis after contrib on basis okay so okay very quickly so I just did my own um renewal with um with Blue Cross and Blue Shield and there were some things that were definitely benefits to our employees and um it did help reduce some of our plan cost so what have we been doing to reduce some of our plan costs or just look into you know things that that may benefit our employees but but help us also reduce the bottom line because because I know I I just did this myself so what are we doing with I have some
009ideas you know that I've seen work in other places but um as far as helping reduce uh like we've always uh try to administer any type of like a like a welfare or well-being kind of uh day where people would go in and do like voluntary um like blood uh I'm not going to call it donation but blood testing those days to kind of see how everybody's doing especially if you're not out there doing any type of preventative um that usually helps out um that way you can kind of early detection is sometimes the most valuable key in Catching something early um that way you don't have the as large a cost there on the back end I'm sure Adam has some other ideas here as well as far as preventative um I know we
010did some early screening for for like dental and vision but that was that wasn't too huge but primarily the one that I've seen really work um is the blood test and done annually then it's kind of a almost like a little bit of a competition between schools like this school did like 40% this school did 30% of testing Etc and there could be like little prizes and and whatnot but Adam do you have any yeah we had a couple of enhancements we had also discussed on the RF side some of them are more just enhancements for the numbers some of them are more C opportunities um prob taking it up here so there's there's a few things um one enhancement we were looking at is called retail 90 it allows members to fulfill fill certain
011maintenance prescriptions um for a 90day fill a 30-day fill it saves the um School District a little bit um I want to say 45 cents per prescription as en Pharmacy as often great verrier no disruption whatever I go the mic yes yes that'd be great not sure if everyone can hear me um we also discussed a few other things that both save the school district money and would not involve any uh disruption of the members um one of them is called the flex access copay assist program we've just verified again with Blue Cross today that there's absolutely no disruption um it applies to certain specialty drugs there are about 200 prescriptions right now based on your historic numbers that it would apply to based on those current prescriptions it we're estimating $340,000 in savings and
012lower co-pays for m basically all this program does is apply cost savings through manufactur cost savings Endeavors like coupons to the claims um so really just a purely cost-saving measure for the members in the school district um it is a snapshot based on last year though so keep in mind that that 30 340k might fluctuate um the last program I wanted to talk about is called the enhanced split fill program um this this is meant for new medications members might be on that they might be trying um and it's meant to eliminate waste if someone tries a prescription and has bad side effects and it's a new medication and then doesn't use the rest of their pills what this allows them to do is take out a 15-day script instead of a 30-day script if
013they're worried about side effects and then that way they're not paying for the 30 pills you're not paying for the 30 pills and they can still get the full script if they want it and want to continue or eliminating waste if they don't want to continue it um so we're we're recommending all three of those um since they're not plan changes but they should all save in claims cost that's great okay great so and that was part of the plan that we're going to originally do that have we discussed that with our our our membership I don't know Becky's back there no not yet no not yet right we had an insurance meeting so what we need to do is we need to amend this memo so that when if we have consensus here when
014it goes to full board we need to make sure that it goes to full board with the updated numbers that you just provided to us yeah tonight because this is outdated as well as with the addition of those um savings and plan improvements for all the members so Mike you will be able to update that and then we would push it because it's going to go on the 4th for I'm sorry on the 18th of October for a vote before the full board sorry 21st full board so we will update this and make sure that the full board knows that it reflects the updates yeah okay okay okay well that sounds like win-win sounds like the district's gonna save some money our employees are going to save some money so yeah and no Chang and
015no plan changes and basically um great well it is I know insurance is gone up our we had a similar increase but we did in some of these same types of of things and you know overall I think you know we have a lot of people so there's 45 C that you know that may help really save a lot because we do have a lot of people with prescriptions and the coupon program as well so that's good okay okay so I think we have just one job description video and media production coordinator so attached you have a job description that's a shared uh job description between East Aurora District and um the Aurora East Educational Foundation you can see the qualifications there this is um will be a jointly shared position between both organizations um
016looking at that will be um we're working um on the mlu as we speak in terms of the exact proportions in terms of who will be responsible for which um costs uh the percentage of those and we'll have the uh mou ready for the next FMP meeting to move forward and the foundation is already spoke to their board and their board has already voted to um participate we ask that they consider this first our attorneys drafted theou they reviewed it they gave feedback and so they are um offering up to $225,000 towards the salary of this and then I believe there's a three-year commitment that's uh part of their um commitment to make sure that this works to be able to utilize this individual for all of their events um and fundraisers and to continue
017to help them put together different ways um with social media and with video and with photos to um increase the foundation's uh level of funding so this is beyond the scope of our PR person and then right yes this would be a different additional person right that would um be available to do and the gentleman who takes photos for us he's not the he's a District web actually he's the Web Master who's in charge of all all the school districts web designers as well as doing our district um maintaining our District web web pages okay thanks yeah okay well okay that sounds that sounds good at least it's a shared cross so okay all righty so I guess let me see here let's get back to your agenda still in my programs oh shoot so
018that would be it correct yes okay so we can um adjourn our meeting at uh 5 oh 5 546 okay all right sounds great