001Ned Johnson CH L Jennifer Nell D Ballard okay and we have no my go there yes okay alrighty okay so uh we have no public comments so that's a good thing so on to donations so always happy to accept donations I don't see anything here that I have anything the question on how about you Jud nope okay all righty monthly Financial reports okay any questions I already asked Dr angle my questions okay all righty okay so and I don't have any questions about the finance reports so arbitrator pay I don't know who that one is yay [Laughter] okay she's at a conference so all right so I don't have a oh okay there's hopefully that works all right so tonight in front of you guys we have Arbiter pay um the premise of arbiter pay
002is it helps unite an exp um payment for referees kind of amongst different conferences different locations and kind of pulls in um as many referees as possibly can along with setting a uniform kind of price for everything um this is Arbiter pay we want to kind of go through some of the kind of quick little details and show kind of the easiness of it and also the um kind of the uh checks and balances within Arbiter so out of the 22 sports up here on the list you can see 16 are sports are with multiple different levels with 16 different uh officiating types and gmbb stands for girls and boys for all those up up there that we could use Arbiter for um so like I said a little bit earlier the n o rate
003is the regionalized rates for the referees amongst all the different uh competitions leagues and and whatnot and of course they're um kind of sport dependent for how long the sport is whether outdoor indoor Etc so um a wrestling referee might be different than a football referee working on a Friday night okay I can jump in yeah um so our officials are already part of arbiter the Arbiter pay will allow us to be able to pay them in a more streamlined system um currently we need to get a W9 from them we have them sign off on their attendance um we sign off on vouchers all these are hard copy type of things we then cut a check then we mail it to them it can be weeks before they get paid um whereas on this
004system they will confirm they were there and then we can go ahead and disperse the payment which encourages them to want to um employ with us in the future I have a question on that will you say confirm that they confirm there or someone from the East we their attendant got it thank you yeah and previously I just want to add this is really important and the union has been a prize you know we've talked about this um through some Personnel matters but this like this summer when we have the these po popup leagues or summer leagues or summer championships and tournaments we've been paying like one of our staff members to do the job of this except we've cut checks for $ thousand doll and that's just for one little summer league of three
005games to be able to do the schedule and all of that so we don't want to do that anymore this would be any time we cut a check any money whether it's Student Activity accounts or the regular budget that goes toward referees it will be using this system documented verified by our Administration it won't be an outside cash payment or any other payment to anyone else well not only that it'll help clean up our our vendor list as well so we won't have returning w9s and things of that nature each and every year for additional people coming in there'll be a One-Stop shop through Arbiter yeah okay there's a cost associated with this this is a three-year agreement this the total cost including the training the implementation and the licensing and the refresh training of
006$10,000 325 that's for three years about 3,000 each year yeah about 3,500 bucks each year um and again it's helps us Safeguard against fiscal errors and expedites the payment and a process that's safe secure and timely for referees and we aligned it here to our um strategic plan with Goal one and goal two and our Target worthy Target of number four so um we're looking at implementing this as soon as possible so I assume they gave you a demo and it you go on and it's sort of like a zal or quick pay you just boom boom boom kind of thing correct so just to give you a little bit of background the district that I came from had previously been using this for the last six seven years um it's it's very intuitive very
007kind of easy to use um it's almost like uh filling in for substitute teaching who's there and kind of click on them and of going through the old asoft process if you will and a lot of other Illinois schools is absolutely yeah we are I believe we are the last one to join within our region and Conference here so time okay okay okay which then kind of leads us leads us right in the next one so so this is Gan this is for digital ticketing so I'm sure um you guys have noticed we can kind of go next slide um that we are living more and more so in like a cashless Society if you will there's a lot of digital pay credit card use um this is free to the district just as an
008FYI but there's a convenience charge for those that are using it it's a dollar um but it helps expedite lines of people coming in um literally there's a little QR code that's can go they can use Apple pay Google pay any type of associated card that's linked to it and literally scan in and they're admitted in um again for I'm sure you guys remember last year's kind of playoff games through the ihsa they they made that mandatory for so they could see who's purchasing who's coming in versus using cash for ihsa games for the playoffs so want to kind of go through a little bit of this um and then so part of what the company provides is that they will give you Hardware um to use on site so if people do not purchase
009ahead of time uh we would have you know um devices to be able to purchase a ticket right there on site to be able to use and then same thing they could just scan to be able to come in um as he talked about there was no cost um this also limits the amount of cash that is going on that needs to be counted at the end of the night and just having that much um cash at events can be um something that we would like to avoid and become a little bit more digital and come up with the times definitely reduces cash handling and exposure and uh I know I think we talked about year one kind of transitioning people to this so that parents who had expect expected to pay cash would know
010this is our last year of this but then going forward we will not allow any cash to be paid or taken at the door at any kind of games tourn tournaments included this would be anytime there's a game or event on our property it would have to go through this okay I I done something very similar to this years ago we phased it in over a course of a year through three seasons if you will of different sporting events theater theatrical performances it worked out actually quite ni so that assumes everybody has zal or quick pay or I mean just SME phone yeah it does not even have to be zel quick cat it could be yeah you name it okay it just seems a little seems I mean I love the and this doesn't
011cost us anything like arbitr zero just a dollar a ticket I'm all for it I just worry that when you say we can't take any cash if someone shows up they want to buy a ticket I don't know just just saying we can leave it so that there is a cash option I still feel there'll be much less cash so we could see how this year goes and then make come back and make another recommendation yeah if everybody uses cash then I mean yeah this I'm sure yeah then we but yeah we could definitely report back because we don't want to exclude someone that may not have a bank account yeah a little they're getting more and more attuned to their devices in that cash I definitely will say just from seeing this in use
012prior that um you'll the cach line moves a lot slower than the digital line and so you'll see a lot of students migrate over faculty and staff over time as well I mean it's literally you can do 10 or 15 people for every one cash transaction coming through okay and then there's a variety of links um on the slide deck that you can see further information on them also so you're going to start this one now or the next year the this year we would like to implement as soon as possible cool you mentioned there's a dollar service Fe correct it's a convenience fee convenience fee uh who who gets that convenience fee is it the software the Easter AA reachs that it's the person that who's paying for it or who's getting the dollar
013convenience yeah conv it's going back to Goan that's why it's free for us to use it's free so we're passing it to the parent you're right that's a big thing so we can't stop cash because what if they don't want to pay an extra dollar you know so yeah then we have to keep it just keep mindful of that that's a good point Mr yeah yeah it's a dollar per ticket or a dollar per s for you per purchase by incremental amount so hypothetically if you had let's say it was a $3 it's it's a dollar up to 10 and then it's a Dollar Plus 5% over $10 is the so got it so yeah we have to keep the cash maybe a little costly so I think definitely we keep the cash option going
014you know somebody who wants to do it fine it won't cost us any money what are our ticket costs so like for a football game it's um $3 for yeah $3 for children5 for adults okay are free all right so an extra dollar would be kind of a hefty price tag yeah okay so we'll definitely keep the cash option I think that's the way to go yep perfect yep all right that's everything thank you that's very helpful okay on to the overload requests so think that's Dave right okay uh yes the there's several overload requests this evening there uh the first item is there are uh Waldo uh Middle School overload requests um these are to cover uh two FMLA leaves one in the area of special education and one in the area of math
015and these are short-term overload requests again to cover F MLA leaves okay um there are three in the special education U overload and four in the uh mathematics any questions regarding those no uh moving forward there is uh there are two for Simmons Middle School one is a ban overload request and that is something that we've done traditionally for students who are in Reading intervention but also take band um so there's an additional period and an overload offered for band uh the second there are two math overloads to address um a loss of Math teachers at the beginning of the year that were not able to be secured uh and this is to cover um two sections of sixth grade honors mathematics at coward Middle School there is an additional band overload request this is
016again similar to the Simmons overload request to cover the 10th period for students in Reading intervention uh and on to East High School you'll note that there are a number of overload requests and I know Dr Nell you wanted to address that point yes I wanted to address that one because I think the Middle School ones are just the annual standard ones um and some are for shorter term leaves but for the high school I wanted to revisit this with this committee because I know that um in May on May 6 to be exact I know that um Dr Engel brought uh forward to this committee a comparison in FTE from one year to the next and so we constantly want to continue to update you as we move toward the budget approval for um
017fy2 on how those change and so um on May 6th when he brought those changes in FTE you'll recall um for certified or licensed as we have them listed in the system licensed um FTE there was an increase from last year fy2 24 to this year fy2 of 10 staff um of those 10 staff that were overloads at the time on May 6th they were all absorbed in prek through 8th grade the high school was not included in those 10 on June 3 however as we finalized block scheduling the high school then um asked for 11 FTE the board approved those additional 11 FTE however through this teacher vacancy teacher you know vacancy and hard to fill that we're experiencing Across the Nation they were only able to fill five so six of those unfilled
018teacher FTE they had to convert them into overloads so they converted those and they asked on G on I'm sorry on August 5th for 26 overloads to cover seven different departments those 26 though only account for 5.2 teachers because you have to remember an overload is not accounting for right and so um then again in seven different departments the way that it works is they parse out overloads because there's not there's certification requirements so you can't necessarily replace some with a full teacher anyway um and then on tonight there these are coming to you these additional ones so if you count these overloads they account for 4.2 FTE and these overloads are spread across six different department so the total FTE increase for the high school is 14.4 for teachers and that is inclusive of
019lifting a new campus that serves about 300 kids um every single um block period that they're there over the course of the two days that makes up their six periods so we lifted a new campus and um 3,000 students at East High um were able to take a new class you know the teachers through negotiations and I I'm oh and we have rvp1 here too um during negotiations block scheduling our teachers were spoton when they asked for you know please make those classes that are opposite lunch make them worth a credit because kids will respond differently and we don't have to constantly fight you know study hall has been the Battle of years and years and years and so constantly having to fight for kids taking it seriously coming to class and so we did
020that whether you were getting additional math supports whether you were in a reading class whether you an extra help for AP lab whether you were taking a class for technology which all the freshmen are whether you were doing ACT prep and college readiness those count as credit hours so essentially the board funded 3,000 kids to get an additional class and for years we had not we were down as low as five classes then moved to six you know our neighbors for years have had seven classes for kids depending on the schedule um eight if they are able to do some different things and now our kids in EA are able to take the additional class and so we were able to lift another campus and give 3,000 kids that additional class we did that for
02114.4 FTE Which is less than a million dollars I think we calculated it at everybody the salaries that are in there for the newbies and came up with what that was so I just wanted to keep you a prized because this committee has consistently asked and when you see these I just need you to know what happened to the ones from June what happened in early August and now we're back in front of you I just wanted you to be able to know the numbers any questions I think that's important okay all right thank you okay we obviously save money by not hiring people full-time right I mean yeah there are savings can't you get them you can't get the teachers there's some savings I hate um doing overloads Mitchell knows that every time she
022tells me well we just can't find it because I think the it is you don't pay the insurance but I think the cost the weight on the teachers you know is a lot you know and and so to take an extra class I did a sixth assignment during my you know over my 10 years in the classroom and it was always harder you know um block schedule's a little bit better I think because you don't see as many different kids but it's still a heavier lift on that shortened day they're supposed to only have two classes which is a part of what's you know the benefit but when you have the overload you have both days where you have three so it is a little bit harder so for me that's more of the downside
023than the financial side because right you're if you're not hiring a full body you're not counting and factoring in the 15,000 for additional in insurance and benefits that we absorb our portion yeah okay uh the next item on your uh agenda is just a memo uh regarding adjusted change in overloads that we're already approved there were just a couple of names that went to you um and based on changes those names changed those overloads were previously approved so this is just an informational item for the Board of Education okay and the last um the next item if I'm reading correctly here um in terms of press policies we have five press policies um that are here for consideration uh and review most of these have minor language changes and and the minor language changes for
024the majority of these policies revolve around um the updated guidance to Title 9 which um went into effect on August 1st 2024 next we have a request for a 1.0 uh FTE Health assistance at the resilience education center okay any questions regarding that request and lastly we have a request for emergency authorization for a one:1 special education teaching assistant at the gonzalas child Center okay all right that's fine and I guess we'll move these all forward tonight correct uh yes okay yeah with the exception of the press policies correct yeah with the exception of the press policies correct okay all right sounds great okay so I guess we are going to adjourn our meeting at 551 we skipped over one skip okay wait we skipped something what do we skip oh signature cards how do
025we miss those that's important yeah we got to get the signature cards okay oh I didn't I missed it too sorry okay signature cards okay so we have the bank signature cards I want to say all but one School uh for uh signatories for later but um we have the principal assistant principal ourself here at district office and everybody else has signed and are ready for the uh for the for the signatory cards okay yeah all right sounds great Dr B have question the Press policies that was all came down from the iasb right that was their suggestion that's correct okay okay thanks y okay start with a close session Mr shuber you saw we starting with a CL yeah so all open up they're gonna flip through and you can just