001Schubert here ferero absent Johnson here Olivas here Aro absent sentes here L here all righty okay public [Music] comments plug did we get the public comments do pledge allegiance first oh okay please stand for the of Allegiance Al flag United States of America okay so we do not have any public comments so on to Communications from the superintendent Dr Nal good evening board and Community um we want to begin with a brief community relations um report um and we're going to talk about a couple of things but I think first we want to highlight the very successful back to school a fair that was led and so I know Marissa yanowski is going to highlight um some of our individuals that um we definitely appreciate and we want to share that in front of everyone
002and we also have Marissa Martinez who was wonderful and being the leader in putting that entire back to school Fair together so we want to acknowledge her as well and so I will turn it over to the two of you to go ahead and get started with our thank yous so our third annual back to school Fair which was held on Saturday August 10th at EA high school was a huge success this event was for students and their families from all the eora School District 131 schools in addition to students uh getting free backpacks and school supplies there's also a petting zoo pony rides free haircuts free snacks Community Resources and so much more and we have a couple videos that Andy will play that'll be H that'll highlight Jam Z [Music] for [Music] so
003as you see all the schools were represented and the families really did have a good time and they got a lot of valuable resources so congratulations to Marisa Martinez assistant director of the RL education center that was great and the rest of our staff including buildings and grounds building leaders Community Partners and everyone that made this a special day for our students and their families we'd also like to thank scum Lounge barber shop for their generosity the families were very grateful for the free haircuts for their children and today we want to recognize you guys we have special certificates and gift cards for The Barbers Barber that came to help us that day so please come up when we call your name and stay with us so we can get a group picture and Marisa
004will have your certificate and your gift card for you so I don't know if Alvaro Gutierrez is here the owner of scum Lounge Barbers shop but we'd like to thank him Damian Anthony Bell Moises Francisco Martinez he's not here today either but that's okay Brian V [Applause] yeah right if you can stay up here because we're going to get a group picture over here in a minute yeah thank you Gabriel Mendes not here Joshua D [Applause] Sandoval Aro [Applause] Kio anel Fabian quintino not here Alonso [Applause] Guzman Alexis Vasquez Alejandro Ramirez Leonardo Cruz and Jose Duran thank you guys again for making a really special day for families and for their children I was talking to a lot of the parents that were there and they really truly appreciated it it really help they get
005their kids ready for school so and now we're gonna do a group picture uh with Marisa in it yeah yeah thank you guys you're welcome thank you [Applause] well thank you we know that working on a Saturday too you give up your own day of seeing your own clients and that's a lot of money so we thank you again so much thank you please thank the owner thank [Applause] you okay we also I'm not sure if and if not we will bring it next time but um Marissa I'm not sure if you and Andy were able to oh you are to share so Board of Education thank you um last I think it's probably been a couple of school years since we have taken advantage of really reaching out CommunityWide on the east side utilizing
006our Billboards and so one of the things that we want to continue to support is our message to families and our message um of our expectations for their young people reaching their full potential and so we had the opportunity to do a back to school time frame and so we did place this one up that says Welcome Back East a District 131 students and um it also tells them to uh give it your all but I have learned that ichas did I say it properly um is definitely a well-known uh phrase in motivating our students and our families and so we want to again make strong Community connections and have all of our parents and all of our community help us us to help our students to reach their full potential and so we will
007um take that and the plan is to advance in October and have some additional as we really roll out what our behavioral expectations will be prek through 12 we plan to utilize that method of communication as a way to get even our high schoolers as they're driving by get their attention we did that with uh you belong here and getting them if you care uh get them there um campaign for attendance and it really made a difference and so we want to continue to message so no matter where our young people go they see our presence and they hear our message over and over again so in EAS 131 I am respected we are coming back to the board with the full message behind that for prek through 12 thank you thank you for facilitating
008um Marissa moving into um superintendent report I just want to give a brief update um first I want to say that the first two days of the new school year have been um um really wonderful it was just great to see everybody back um to see all of our colleagues um that are getting their workspaces updated and we did not have our traditional um red and black celebration we uh reserved the right to still have it later on in the school year perhaps we'll do a January red and black a mid year which will be still motivational um but we wanted to do it out of an abundance of caution because we do not want our staff to have to fill bad on the opening and their first days of welcoming students back so we
009were cautious and we stayed within our buildings but there was still so much that our staff uh got to participate in so I just wanted to give you an update and tomorrow is the big day tomorrow morning is our first day of school so we're really excited all of our students will be back except our prek I believe are coming back on Thursday but other than that all of our students Kinder uh through um 12th will be back tomorrow so yeah we are super excited to welcome them um another update is one thing that I wanted to bring back to the board and Andy I'm not sure if Lisa got you the picture but we worked with the provider for strategic planning and one of the things that we want to highlight is that they
010were very thoughtful and um listen to our concerns around the structure so in keeping with the same format that we signed up for they were were able to redesign and the structure which I think was really um you know working against us and so this is something that mirrors identically the success that we had last time which really worked well for folks so what we're going to do is they've established kind of three different teams they established the core team which is really myself and executive cabinet we're the core team and really what our job is to to facilitate providing the data and pulling the resources offline sharing ING with them where we're getting data from and really being the ones to kind of orchestrate this um behind the scenes then there's the core Plus
011team which is all of our internal stakeholders so that would be us that would be um our our union members in the district that would be Department staff building administrators the team core Plus is in inside the district and then the full team of for strategic planning includes our board members Our Community Partners and the like so what we are going to do is we did have a Readiness call so they could roll this out to us um we also had a Readiness call so we could provide to this entity everything that they would need and then on September 12th and I apologize and I spoke to the union earlier about this we're going to come back with the date but they're proposing they're saying two hours but they're really saying it's going to be
012about an hour of a virtual meeting for the full team just to say hi so you've been uh requested to serve on the strategic planning committee this is what you serve is going to look like this is what it's going to mean and then this is what these evening sessions will entail and then on September 16th is when we have our core Plus team which is our teachers our building administrators District administrators our internal team in the district we are going to get together like we did last time and do a six-hour data Retreat where we comb through what have we done since the last plan and let's just deal with the facts and the data so they're going to lead that and we're going to leave that then with some findings and summary we
013will then move to the start of our four I believe there are four one two I'm losing counting my vision oh here we go I believe there are one two three there's only three there are three evening 4our meetings and in those meetings is where we will have the full team so that means it'll include our Board of Education members Our Community Partners similar to to last time um it will include our parents and actually this entity advocates for students so we will have our students at every table as well evening Retreats they will begin I believe at five o'clock and they will include us having dinner together and we will go through the data summary at the first one for the data um evening meeting we will then have a visioning retreat in the
014evening and then a setting Direction retreat in the meeting and then the final final meeting is a two-hour meeting Max but probably more like an hour virtually but in between all of those Retreats those three in the evening that is when this entity will provide an email link to send out to everyone in our system so that everyone can see the work that was done at the meeting the day before and then they can go through what we did and they'll have an opportunity to give feedback and that will be that will occur between each of those evening visioning data and the final setting Direction so that everyone who wants to in our system contribute to the feedback their voice will be heard and so that was really again a powerful piece for this company
015that they have that and they build that in so I think this is a schedule that is going to fit and it certainly is going to work better for accommodating both our internal and external Partners any questions on this new strategic plan layout I think it's something we had success with before okay okay and I did share it with our if today so we'll we're all set okay um the next item is um I want to move and then I'll go back to budget last um our board vacancy we have publicized that on social media as well as the district website um and we will have an opportunity to say thank you and celebrate our board member that um moved on um to another obligation another public um service obligation Mr Dan barrero and so
016in doing that we have posted for the vacancy um and then the deadline I believe as it was posted is tomorrow for submissions for those who are interested in being interviewed for that seat interviews I'm just confirming are September 5th and that is a Thursday um and then that evening on the 5th would we start interviews then at six o'clock would that be good for everyone's work schedule okay um Mr alas Mr L is six o'clock okay for you yep September 5th yeah okay so we Lisa and I just wanted to confirm that and then we will be moving to seating um on that um that next board meeting as well as doing a small celebration um and recognition for our outgoing board member um just to give you a brief update on synergy I'll
017turn over to Andy no I'm kidding um uh it has been um it's been a heavy lift and you know kudos to that department it is a monster of a job and it's been a twoyear uh commitment that we've really been trying to lift a brand new student management system and everything that that means that is a tremendous lift and I will say this publicly because I met I had an opportunity to spend a few hours with our if union today um and what I said to them is we were just working this summer and these this couple Institute days on training our staff so we are certainly are going to be positioned to do a better job to help our parents get the app download the app use the app but one of the
018things that I said to our Union leadership is have teachers and staff not be anxious we are not expecting or requiring or obligating them to use any parts of the system with any level of proficiency outside of what they were able to be trained on just in these few days and I believe they watch the Youtube they watch the video and if it's not on there I mean we're celebrating hey did everybody take attendance okay that's great that's a win you know we're celebrating small things we know that we are still working on making sure that both teachers in a co- teing situation can see the IEP information and not just the co-teacher that our case managers don't just see their case um their case loads that are in their class but that they can
019see their entire case load so we're still working on some integration I know Embrace as well as the Synergy uh collabo is something that we're ever working on and then we learned within the last week that Synergy doesn't send out the letters like IC used to because curriculum thought they sent the letters for duel so we're learning every day and what I said to our union leaders today is that just let everyone exhale it's okay we're g to start the year not like it's an infinite campus Year we're g to start the year like we just started a brand new student management system for everyone in our organization and we are going to have I think they asked me to just sell celebrate attendance only so that is where we are so don't worry did
020the principes hear me did I'm I going to tell the principales so the staff is not held accountable i principles hear me and those who aren't here are probably watching and those who are here will tell their colleagues we are having very low expectations for use of synergy we are celebrating attendance taking for at least the first couple weeks because this is a big lift and something for everyone to get used to so I want to say that out of my mouth in front of the board in front of my bosses um I know it's a big deal and we are going to have give everybody Grace um and now I will just turn it over to the board president to do the final um the motion that is listed here as well as under
021FMP I think we wanted to make sure we didn't forget to uh send the budget so we could post it for 30 days so it's in two places so we won't have to do it under Finance if the board president feels comfortable um if not you want Dr Engle to answer any questions but we are asking for approval of the tenative resolution okay I think we had the president presentation at the last meeting so does anybody else have any other questions okay if not motion to approve the resolution for the FY 25 tenative budget some move second secretary col Ro sentes yes Johnson yes Schubert yes L yes Olivas yes okay all righty motion to approve the following cons agenda is listed so moov second any questions secretary colal sentes yes Olivas yes L yes
022Johnson yes Schubert yes okay and Dr Nell has a couple biographies yes Dr Ballard is not with us this evening so I have two biographies that I'd like to a um personal summaries that I'd like to read we are super excited because these both are adjusted appointments from within our system um first I would like Lisa case to please stand we would like to introduce to the board and Community Lisa casee as the division chair of mathematics and business of East Aurora High School for the 2425 School Year yay Miss case is being promoted to this position from her current role as a mathematics teacher and instructional coach at w Middle School oh I know they're not happy with East High right now where she has served for the last eight years in her current
023role she has implemented effective instructional strategies for varied groups of Learners and collaborates with teachers during plc's in the development of cohesive educational strategies and shared practices she has also LED comprehensive coaching cycles and targeted professional development sessions Miss case completed her principal internship in 2023 at Waldo Middle School she received her bachelor's degree in elementary education from National Lewis University and a master's degree and educational leadership from North Central College congratulations and welcome to East [Applause] High we also have to introduce or reintroduce this evening another adjusted appointment Mr Kyle Douglas would you please stand we would like to introduce to the board reintroduce to the board and Community Kyle Douglas as the division chair of behavior and safety at East aora High School for the 2425 school year Mr Douglas is being promoted
024to this position from his current role as a high school dean at East aora High School previous to that he was a special education teacher at Waldo middle school for nine years in his current role he is responsible for the Improvement of instruction with the emphasis on curriculum and staff development Pro provides support for new initiatives schoolwide and works directly with classroom teachers by providing feedback on current practices and classroom management Mr Douglas received his bachelor's degree in education from Northern Illinois University and a master's degree of Education in technology with an emphasis in leadership congratulations and welcome to your new [Applause] role all right thank you all right moving on to Finance so in Mr barrero resignation I will take care of Finance so we um we met on the 9th or we met
025on August 5th and um many of these resolutions we had already passed so I'll just um focus on the ones that we didn't and we will have our next meeting on Tuesday September 9th so like I said the majority of these we voted and we definitely voted on the budget just a few minutes ago so um motion to approve one stien for a year-long administrator in charge of Afterschool programs at the resilience Center in the amount of $15,000 so moved second any questions secretary call the rooll Olas yes sentes yes Schubert yes Johnson yes L yes okay and then we're going to be back at Northern for all of our graduations so we have um motion to approve a three-year agreement with Northern Illinois University for Easter or graduations on uh 61 of 25 53126
026and 52927 so move second any questions secretary Coler roll SES yes Olivas yes Shubert yes Johnson yes yes okay and we did the budget so on to curriculum and programs with ju good evening everyone the curriculum and programs committee met this evening um at 6m the summary of that meeting will be provided at the next board meeting in September we do have one action item though that has to do with regard to uh curriculum materials for preschool students um and when the leadership leadership team reviewed the current curriculum they made uh the recommendation for the extra curriculum that was needed um it is funded through the Early Childhood block grant the idea preschool and sr3 funds um and the amount is for 1883 ,14 52 um so we can go to the motion 7. b.1
027motion to approve the purchase of materials for cre creative from creative curriculum in the amount of 13,142 some move second any questions secretary Colo Schubert yes sentes yes Johnson yes Olivas yes yes all right the next curriculum meeting will be on Monday September 23rd here at the administrative Center at 6 pm and that concludes my reports okay so on to buildings and grounds Mr Schubert okay we do have a just a brief report um from our last meeting which was on August 5th um the committee did get a update on the summer projects um from this past summer uh those included the East High Roofing uh the magnet academy had some um facade repairs Allen window project the playgrounds at Gates and Krug uh the Waldo multi uh multi purpose room had some Renovations uh
028final fire panel Replacements at the magnet academy and Simmons and coward had uh various HVAC updates um we did get into some discussion on The Brady playground and parking lot Renovations due to some uh soil stability issues and so forth um but that had um been rectified at the committee level uh so no action from the board needed um we did discuss the Career Technical Center which again we just received a brief presentation at that committee meeting and the board received a more detailed PR presentation at our last meeting um we did review the 10-year Health Life Safety report update that was a very positive update um as for the results that were achieved um and the amount of items needing immediate priority were very minimal um at a cost of less than $125,000 spread
029throughout the district um so that was very very positive um some of the other items have now been included in the 5-year Capital uh plan such as doors windows and so forth uh and those reports have been submitted or will be uh to the regional Office of Education um we did get a five-year Capital Improvement Plan update um discussing window and roof Replacements as you can imagine with the vast amount of uh Roofing and windows we have throughout the district that's always a priority for us but we also did talk about security enhancements uh at the various School entrances so that will be a priority over the next few years um additional information on that will be discussed at the next building and grounds committee meeting um what else um the mckin vento transportation proposal
030um we are now using the current busing company to provide a more safe and relevant reliable transportation uh means for those identified students um and that was V on at our last Board of Education meeting uh and then finally we did discuss Lawn Care around the district uh we have created three new permanent groundskeeper floater positions uh to manage the district uh grounds internally and anou is currently be being developed or has been developed on that um but that is all there are no further questions I'll get right into we just have one action item tonight uh the first is let's see eight B1 and that's just a motion to approve the 10-year Health Life Safety report as presented so move second okay any any questions secretary call roll L yes centes yes Schubert yes
031Johnson yes Olivas yes that's everything okay motion to go into executive session for the purpose of discussing pending litigation and the appointment employment performance compens compensation dismissal of a specific employee plus workman's compensation so moved second secretary col roll sentes yes Johnson yes Schubert yes yes Olivas yes okay and we should not have any action you're still not done [Laughter] yeah where you got the last one oh e e e conven from executive session some move second secretary col rentes yes Olivas yes yes Johnson yes Schubert yes okay motion to adjourn second secretary Galo L yes Olivas yes Shubert Johnson yes sentes are better but they're not quite right there yet