001Dan barrero Anette Johnson CH L Jennifer Nell David Ballard okay moving right along we have public comments and we don't have any any takers today maybe next time uh moving along down the agenda we have uh item three donations we don't have a lot of donations but the one we got is pretty significance 4 400 backpacks from Costco yeah so that's very nice it's a very nice donation for sure and very timely so we'll go ahead with that unless there's any no concerns or questions and then uh four monthly Financial reports there any uh questions on that no okay I I didn't have any I did I did notice transfers between funds nothing out of the ordinary no those were the those were the the transfers that we had uh gone through throughout the year
002that was the one of them followed one of the auditor suggestions for the refunding of fund 60 with the Esser money for the wck building and the other one was the transfer from prior year um from from a billions and grounds into debt service okay do you have any other questions we have left we know how uh right now I want to say about 17 [Music] million 17 million is our um amount that's listed with the state but from July one to to date we're we're down to probably more like 11 correct it's we're drawing that one oh yeah and fast yeah yes yeah we just have outstanding projects like HVAC which the draw down happens as they as the contractors get to different Milestones they submit to Kim Bailey and she um processes those
003draw down and then against those account numbers so that money has really been allocated for yeah okay um moving right along we have um item five the school year 25 budget Dr Engle and do you want to pull it up so if you guys remember back in I want to say was like June we did a preliminary tenative budget so now we're coming up with the tenative budget now so I'm going to go through the budget timeline here so back in 63 we did a preliminary tenant budget um we Pres presented that on 617 full board uh so July we've the whole month we've continued to kind of refine the fy2 budget and put in the Federal Grant allocations and uh today we actually got the evidence-based funding allocation um so 85 today's board meeting
004we're going to be going through the tened budget and finance committee and full board tonight so I'm going to kind of go through a little bit of it here in committee and then kind of Go full if if we can uh during the actual budget uh excuse me during the actual uh whole uh board meeting um we're still following this timeline and schedule on 8:20 to do the resolution to adopt the FY 25 budget it'll go on public display there for 30 days uh September 23rd uh there's going to be a public hearing for the budget and then approval of the budget on that act uh sorry on September the 23rd 2024 approve the same is correct yep so here are the assumptions for the fy2 budget so we have remaining Esra funds will be
005spent down accordingly cppt uh is decreasing by approximately 40% interest income is still going to be strong at five plus percent state categoricals are up by three um again we're also assuming that all state categoricals there's going to be four payments so each quarter will be in there uh rollovers have not been calculated still in FY 25 for Grants those allocations usually don't come in until about October November it's going to be the title one title two rollovers from the prior year idea as well uh salaries on average increased by 3.75 benefits by approximately 12% purchase Services by three Transportation costs are up across the board at approximately 7.3% uh supplies and materials are remaining flat for FY 25 and utility costs are also up for 25 next slide so these are all updated so
006these are the fy2 summit by fund as you guys can see uh this is the re Vues the education fund the largest fund there at 76.4% of all revenues at 212 million onm at 20 million Debt Service at 9.9 Transportation at 8.5 IMF Social Security at 11.5 and capital projects at 15 mil for the year and working cash at 250,000 tenative for next year so we're going to spend 15 on Capital which would include the Vocational Center a portion thereof it yeah portion of okay all right yep so this is it broken down by kind of the pie chart if you look at it most 77% of our uh Revenue uh is in the education fund and operations and maintenance make up 7% so we could see a vast majority is right there in education
007next slide here it is broken down by Source um you'll notice we're starting to shift a little bit less on federal grants a little a little bit more on the state um just because of the reposition of the pi there you can see local is made up by of 20% at 55.1 million the state at 178 million and federal at 44 million so the state is still coming up with 64% of the revenue for the district next slide so here it is on the expense summary by fund um this should be no surprise at all our education fund is our largest fund we're just shy of $25 million being spent so about 74.1% of our total expenditures are coming out of the Ed fund onm at 7.1% Debt Service at 4.6 Transportation at 5.8% and
008then capital projects there at 6.4 so again total is uh 276 Million worth of expenditures next slide this the breakdown um so if you end up looking at it by fund again the expense here if you between uh education Fund in buildings and grounds we're at about 80 what is that 83% um in total there next slide so this is broken down um again a major source of our expenditures by summary object here uh salary and benefits you're looking at uh almost 60% being salary and benefits there purchase services including special education at 16.6% supplies materials at 7.4 other objects at 9.2 non- Capital at 1.3% so here's here it is kind of broken down so you can see more than half the pie chart there is salary and benefits there okay and in summary
009there's our revenue and expenses and right now we're at about 3/4 of a mill anticipated Surplus for f by 25 what are what are some of the bigger items under capital for for this next budget so for an fy2 it's going to be the coward um hbac projects because we're finishing all those out um it's going to be the parking lot projects that we have going on pretty much a lot of B&G and then part of the Career and Technical Center that's going to be so those will all be covered and PID for by Esser um the remaining Esser dollars although they will show up in fy2 the large expenditures for actual expenditures projects allocated for fy2 will be covered tonight as we reveal the 10year life safety results as well as the fiveyear plan
010for operation for um I'm sorry for our buildings and grounds so a lot of those plans will be um unveiled but there are things like keeping up with our Windows um for all of our buildings that's a large amount of money um also looking at Phase One potentially of East High that's also going to hit fy2 as a larger Capital project but it'll be in a small amount because it would be year one um just thinking off the top of my head I actually have my fiveyear project with all of the ones that are allocated number one we want to um keep up with our uh doors because that's part of safety so we have some door Replacements that are needed fire panel Replacements and then we have things including the Career Technical Center but
011we also have things like secured entrances we want to begin to look at the entrances in our elementary school because that was a part of our safety and and Bruce actually asked in b& for a safety update so we're going to provide that to him in September but you'll see it tonight on the b& plan um will be shared with the b& and be in the minutes so you'll get a full spec of those that exact dollar amount we're proposing for FY 25 along with the exact expenditures based upon the 10-year state required Life Safety um feedback and what we're planning with the Architects just following up on the fiveyear plan as The Bard continues to look at that so so the the first year of that fiveyear plan is in the 25 so it'll
012reset and be the first year next year yeah because we're still in progress but every year we bring you guys the five year and we keep moving throughout so this will be year one of our next five years and then we've allocated exactly how much money that's going to go toward that we've also included from Summer of 2024 it's about 11.2 Million worth of capital but again a lot of that is Esser that's taking care of it so as we move to Summer of 2025 and we look to see wow what we could potentially do you know and doing just the priority One items and how much money that would be I think we have that allocated for summer of 2025 with just ones and that's 10.85 so 10 million roughly almost 11 million but
013keep in mind that a large bulk of that is the Career Technical Center and High School mechanical project lot of that you won't pay out until 26 so yeah doesn't really it'll R reflect much on this budget see thank you absolutely any other questions b& it's coming up actually in the B&G meeting and it'll be in the minutes so you'll have it the full board will have it but you guys can sit in too spell out ni anything else we're gonna you're going to present this again yeah go full board with the presentation on the 20th oh we could do on the 20th you need action you need the the board pass a resolution to put this budget actually in the paper so we were thinking to say for tonight it is Mr barrero it's
014on the agenda but we thought since you guys just heard it on the 20th is when he actually needs full board to vote on the resolution on that budget to put it live for 30 days in the paper if you want it you can take it it's up to you since you just heard it your call I don't know I mean okay you get a lot on the agenda but you know I guess if he just gives a quick update yeah and just and just you know information it's it's self-explanatory but you had mentioned you had mentioned maybe touching upon the the new information the updates yeah we can do that from from November or excuse me from June until now yeah yeah I can hit over that that would be good okay okay so
015next we have the U number six NIU graduation agreement yeah so this is the next three years of the graduation agreement with NIU um you guys had a chance to look at it it looks like uh the rates are okay so some three three more years at the same place three more years at the same place the only difference is one of the dates it goes from a Sunday Sunday then the third year is a Saturday okay no okay any questions no no that's a good it's a good venue and then uh next uh Dr Balor do you want to to take all these Al together I can absolutely do that because I know everyone would like to step outside and cool off for a moment so I'll be as brief as I possibly can
016um just so just here where we do have a number of requests for a number of positions so I do want to mention that most of these with the exception of one are are on the agenda um for Action tonight for full board but just so that um everyone is aware just due to the the time of year and the nature of these requests we do sometimes have these positions that come up that do require action if we were to uh wait until the next board meeting we would be right up until the beginning of school to to do it now um in our opinion does make sense to give us a little bit of lead time um so we are asking for a number of positions one uh one FTE for a pupil Personnel
017assistant at the resilience education center so that we can monitor students and make sure that we have a safe learning environment there uh secondly we need two uh noon FTE um noon hour supervisors at the resilience education center again we need to be able to serve students food monitor that during lunch hours we're going to have um students over there eating lunch that's necessary uh with regard to after school programming at the wreck as you all know that that facility has been designed for multi- uh purpose use during the day after school and so forth so to have a an administrator in charge or an AIC for after school programming uh we would like to post that this is an item not up for Action this evening but to post a stipend in the amount
018of $155,000 for somebody to oversee that um that could be any member of with a 75 uh administrative certificate to do so or two people could split it or two people could split it over the course of the year long uh we would also like to request one um High School Division chair for student behavior and safety again along with our theme for this school year about making sure that we are looking at student behavior um looking at adult behaviors and making sure that we're providing a safe and secure Lear learning environment feel that this position is needed especially at our high school which is the largest building on our district and one of the largest buildings in the state um this is uh the next one is a one FTE jumpstart supervisor which is
019updated this is a position we've had before but we're coming back to this which is a grant-funded position uh to attract a qualified candidate we have 6.16 overloads uh for language arts this is a short short-term overload for a medical leave that will take place shortly after the school year begins at Waldo Middle School um we have an additional request for 26.1 overloads for the first semester to cover some courses that uh uh are in need of overload assistance at Easter rora high school and we have a request for one uh social studies teacher due to course uh enrollment issues um or needs I should say at EAS Ro high school and then the last item we have uh which you have a memo in your packet is regard to the um request for a
020discussion about assistant director salary updates any questions that all I can answer no I had a comment on number 10 certainly so uh I wish I would have known about this one um sooner because I had a question at a neighborhood group meeting on Saturday asking about you know this particular um resident who's talking about his son wandering the hallways and he didn't know about it so um I can see um and we've had some people come here and speak so I can see that this is something I think is going to go a long way to help address a lot of issues so I'm glad to see it the other thing I just want to say for the record is I know that since we with two school years ago the high school had
021a safety ad hoc committee we kind of jumped on and um that was during principal Mitchell's first uh principal Fillin um uh job and one of the things that we were kind of split but those who were adamant were adamant about uh having someone in the camera room and we just couldn't pull a PPA off the floor to do that so a part of these duties would is certainly going to be obviously being the point person for deploying people when their facial recognition has triggered but also being able to have an office that is that camera room would kind of meet the needs of what our staff was speaking a lot about so we're just trying to really make an effort that they know that we hear them and we do listen although we can't
022always do it right then but this is part of that is to let them know that we hear them and as soon as we have an opportunity this will be funded we actually just found out this summer that we got additional Grant dollars to the tune of another 500,000 I believe um for from the federal government just for safety so we're able to continue to pay not only our elementary safety officers out of that Grant because they've always been Grant funded but we were able to add this position it will not cost us a dime locally so again our staff has been wanting these things but we had to prioritize and when we got the first opportunity this was just an opportunity for us to meet that need so Mr barrero your spot on that
023is what they've been asking for so that facial recognition will be up and running this fall correct yes I am yes it took a while because we wanted to do it right and get all the appropriate cameras so we say every door has a camera facing the door like we they did a really good job doing that and because we were taking long with the final implementation we ran our unions into the end of the year and so we agreed and acquest and said hey let's wait until people get over their summer your first house of delegates back will'll be looking at theou because that's something that they want they just want to make sure that their members are protected and how we're going to use and Implement facial recognition because as adults they have
024an opportunity to sign as well um and so they want to make sure they have a chance with their um leadership to be able to share with them theou and sit down and talk both SEIU and if so we are ready to do a demo with them to let them see it so when they talk to their leadership that they can talk from a point of having seen it and know how works and then having talking about theou because there is an agreement around it so that's the that's kind of our hold up but we'll be ready to roll with it this year okay I have a question how are we doing with the uh East War High School like hallway monitors because like that's the complaint that we PPA PPA yeah I mean I
025guess we can't pay them more we decided or because of the contract or yeah they're they contract it but I'm sure it will be a conversation for all of our employee groups as we open negotiations we open negotiations um this year SEIU and next year if and they're in the if for this year if we can't get qualified people to stay we could do the overload as well for a pupil Personnel we've typically not you know done it for a or for a pupil Personnel assistant but if we are not able to find Qualified people we tend to continue to advertise in a number of ways so part of what we're looking at doing and what we're getting to when I asked I guess one of the interesting things that we're getting to is finding
026out where we're finding candidates from so one of the pieces that we brought to you before about Frontline in terms of metrics and data analytics we're finding out where we're getting candidates from and as we get deeper into that implementation that's going to I think help us Target where we're getting so one of the things that we found just in early implementation we find a lot of candidates apply to our district via Word of Mouth whether that's in the community or somewhere else at least that's just part of the initial piece that we see if that's the case that that may lead us to some other interesting conversations about retention or how we get the word out in the community and so forth about our our retention and our recruitment efforts for any number of
027positions let me say this because this is a major Focus for us for this year as we get ready to open schools in two weeks one of the things I will just say with this group and our new VP too um is uh Mr Bonia he is a a PPA and yeah and one of the things they're they're not in present tonight um but one of the things that they talked about is the level of disrespect and so this Wednesday we have all administrators um and I'm actually going to make a call because I didn't see them tonight to invite him to sit in all School level administrators Deans sro's um sa Safety and Security officers APS are going to be talking about expectations for student behavior and supports and interventions for kids but one
028thing we're taking a Hardline on which will directly most directly impact this employee group is the level of disrespect and what we're going to allow when we move to students can't throw lay hands on each other they just can't walk up and engage in a fight and stay in our buildings our families stepped up they met us they our push and this year we're really looking to talk about not allowing children to disrespect blatantly disrespect adults and so when you talk about the PPA it's not just a financial piece but it's coupled with we're the front line we're the most abused and you know it's the financial piece so we're trying to do what we can before negotiations knowing that that will come up then but that right now we first are going to look
029at holding the L that they they take the brunt of so that's where we are and that's what we're going to start the year you know without any tolerance for so yeah oh the black scheduling too should help the movement in the hallways that's true okay um any other questions on these they're going coming down all but one is coming down tonight yeah under time constraints okay okay all right then so there's nothing else I'll call for German at 557 for just in time for B&G y there we go all right Y and a breathing break