Board of Education Meeting September 8, 2021

001[Applause] here steve wang here all right um can we stand in [Applause] the united states allegiance america and to the republic for which it stands one nation under god indivisible with liberty and justice for all we have a little bit different uh order in the agenda today because we are starting with a public hearing on our tentative budget so why don't we get started with that since we are doing that at seven so i think dr vaughn you want to give us a just a high level oh sorry i'm sorry we need a motion to go to to go into the public second bradford yes steve wang aaron chanding leah callister lazari yes katie karen yeah barry altschuler yes angela wilcox yes all right thank you uh board members there's uh the tentative uh budget

002was presented to you at a previous board meeting uh there's one change that i'm anticipating will make and you'll hear a little bit more about that at the uh during the finance committee report uh but that would actually be a a change that would redirect decept proceeds into operating funds so it would change the the projected surplus from approximately 141 000 to approximately 2.4 million um and that preserves the opportunity for the board to make decisions around d7 at a future point in time and still leave the district looking with a um a potentially positive surplus if that in fact does not happen so uh but there's more to come on that from the finance committee report but that would be the only change that would be contemplated between the tentative and final that i

003would anticipate bringing for you at the next meeting why are you moving it to operating though just so that there's flexibility with its utilization that's correct and it actually it sort of evens out um the the performance over the course of the two years uh allows stability uh much more stability in terms of fund balance percentage uh year over year uh and uh seems to make sense as a with the sort of the same logic that we used last year that with a one more unusual year under our belt that the same practice seemed to make sense as we rolled into this year's budget but i wouldn't anticipate a recommendation like this in future years any other comments or questions you have a motion to close is there a public comment in public comment sorry

004on the hearing there's a couple comments on hearing i don't think anyone signed up for that topic okay so we'll call public comment closed so maybe maybe we have a motion to close the hearing so moved second sandra bradford yes steve wang yes angela wilcox yes okay the hearing is closed now we will proceed with our regular agenda um thank you for your patience because i stumbled through that um first up we have report from sarah hello everyone my name is sarah bauernfriend and i am a junior at the high school this year so first off we had our first school assembly on the second friday of school it felt so awesome to have the whole school together again and it was a really positive way to kick off the school year and we were

005able to highlight some of our sports teams and clubs which was great and then we also had our first two home football games and there were a lot of students that came to show their support for barrington and it was great to see such school spirit throughout the whole student body the stands were packed with red on that first game and it felt great to be back after two years walking through the hallways you can really feel the positive energy in school spirit and i think as a student body we're really appreciative to be back in the building and even though some students don't enjoy wearing masks necessarily i think we as a student body are just so appreciative to be back that will do whatever it takes to be in the building and teachers

006are definitely enforcing masked rules in a positive way so student council is planning our 2021 homecoming events which is really exciting the theme this year is around the world so we're going to be highlighting different cultures and languages which is really unique compared to what they've done in past years we have a lot of fun plans for the assembly parade philly football and especially the dance and we're we're really looking forward to hosting all these traditional events that happened happened in a while thank you thank you that's the first time sarah's been with us so yeah i would just say being new sarah having a student representative is a great piece for the board of education to hear from the student perspective and ask questions so thank you for serving as that representative i by

007the looks of what was provided to me you've been in barrington for a long time going to brooke grove and prairie and very involved in the high schools with bhs tv so we really appreciate your insight and you did a great job tonight so thank you very much any any other questions or comments for sarah thank you for sharing enthusiasm it's great to hear that the kids are happy to be back and involved in things and stuff's happening [Music] excellent well you're welcome to stay but understand that if you need to to get going thank you so much thank you thank you okay so next up then is my report and i'm going to start out with a couple logistics um uh as everyone is aware universal masking is required for this meeting and um

008we'll be monitoring i think we won't have any problem i appreciate everybody coming in and and adhering to that rule should we have any issues and we may need to go to virtual meeting and if we do need to recess and go to virtual meeting i'll give you the details on that um should that need need to occur we'll try it another way for public comment i'm going to welcome everybody back to the admin center we haven't been here in a in a couple of months now feels like so welcome back appreciate that i know you're going to hear reports from the administration on how school started you already heard from sarah again it's a great report back to school nights are underway so um things are going going pretty well today the board actually

009met for the last three hours actually we've been together and we did a workshop and i just wanted to share what the board asked me to share one of the things we covered was the eight pillars of trust and i'm just going to read them to you we were also report reviewed our board protocols which we'll be voting on at the next meeting instead of as well as taking the time to sit back and do an evaluation on ourselves so one of the things that we all wanted to make sure that i mentioned was that we discussed these eight pillars of trust which are clarity people trusting clear and mistrust the ambiguous compassion people put faith in those that care beyond themselves character people notice those who do what is right over what is easy

010competency people have confidence in those who stay fresh relevant and capable commitment people believe in those who stand through adversity connection people want to follow and be around friends contribution people immediately respond to results inconsistency people love to see little things done consistently so we talked through these and about our behavior at the board table and wanted to share with the community that that we're going to work together to build and expand upon these pillars of trust um we've had a couple other events that have occurred over the past couple of weeks we had the grand opening celebration of the boys and girls club in dundee that a few of our board members were able to attend and they may want to report on that as we get to our committees and and events reporting

011um we also had some board members attend the isb webinar on crt um i just wanted to remind the board that there are often webinars that are available for us so you can go ahead and sign up for them but i think we'll hear a little bit more about that one again during the committee reports the ed red luncheon is later this month so i want to remind the board that if you're intending to go please get your um reservation into janine or you can submit it yourselves but we need to know pretty soon and i don't want to pay for that okay send it to me so get that to janine um you're also going to hear about this in a minute so i'm going to steal some of your thunder but um we

012will be on friday night we're going to have a media event because we're going to be opening up our 911 display so a huge thank you to steve mcwilliams that's helping us bring the work of gary csun um who's in a barrington high school alum to our community he um if you remember we've talked about him before we have um he had unrestricted access to the official photographer at ground zero for the uniformed firefighters association and the display is going to be available starting september 10th through thanksgiving and we're going to have opportunities for the public to view it as well so it's pretty exciting that we're able to have this display commemorating the 20th anniversary of 9 11. very unique to barrington so appreciate all the work steve that you put in as well

013as the donation from from gary sussen um you'll continue to hear throughout this meeting that we are keeping our you know our top priorities are to keep our schools open open and in person so you'll continue to hear from us about that um and this evening as we go into public comment um as you may have read on the meeting notes we're going to keep um one thing we agreed upon as a board is that we've got if we have more than 20 members wanting to speak then we'll reduce the amount of time to two minutes but we have far less than 20 tonight so we won't have to to exercise that everyone will be keeping two to three minutes you'll all get three minutes okay so that's it for my report um so let

014me open up for public comment we've got a lot to read we've now come to a portion of our meeting we set it set time for public comment we really do value your thoughts and opinions in accordance with board policy we ask you to state your name your elementary attendance area or relationship to the district before you begin your comments we ask you to limit your comments to three minutes and janine is going to have the countdown timer as we've had in the past and about um again we um want to make sure the board's business is not impacted and we want to ensure that all voices are respected and heard in accordance with our board equity statement that states that we recognize embrace and defend the identities abilities and voices of our diverse school

015community and per our board policy 830 visitors two in conduct on school property we state that the school district expects mutual respect civility and orderly conduct among all people on school property and no person shall strike injure threat or harass or intimidate staff members board members sports officials coaches or any other person no person shall impede delay disrupt or otherwise interfere with any school activity or function all in attendance must be respectful of each other and allow the board to dialogue appropriately we commit to addressing the issues and not attacking people and we ask that you do likewise if we experience continued disruption then then offenders will be asked to leave and escort it out as necessary we will call as i mentioned before we'll call for resource if we're unable to conduct our business

016and in order to allow as many people to speak as possible if someone else has spoken represented your views please feel free to stand and show your support and as a reminder public comment is not a conversation if any comments require further attention we will ask dr hunt to follow up and report back to the board okay so with that being said let's go ahead and open the hover comment first up is jerry ewald all right thank you guys um so my name is jerry ewald i have three kids in the 220 system i had a senior last year who's graduated i'm a trained biomedical engineer from university of illinois and i'm also currently a health care executive uh that submitted many medical devices for approval to the fda so i give you a little

017bit of that background because i i hear things are going great at the beginning of the year and i just wanted to kind of bring bring your attention to i think something that may be an issue as we go through the year and that's shield testing right so the pcr testing used in shield is approved for emergency use only right so i think i think we all know that um and as someone working with the f or worked with the fda quite a bit uh emergency use authorization means that the safety and efficacy of that medical device or diagnostic has not been fully tested right it's it's kind of like a use at your own risk kind of thing right so when we look at requiring our staff and students to test once a week

018we're and that we're automatically opted in when we do this we have to follow a two-step process to get them out to opt out some some people don't know how to do that i know it's an option but we're all opted in if you will so if you look at the amount of students in 220 right so that's 9 100 on the website and then you look at the shield's own admissions of the false positives and false positives means you test positive for covid but you don't actually have it it's 1.1 percent now it sounds small but when you start applying it to those numbers right you look at a student population of 9 100 that's roughly 100 false positives a week so that's again assuming people didn't opt out i know some people have

019but that's that's that's 100 false positives a week and having roughly 40 weeks in the school year that leaves us with 4 000 the potential again 4 000 students that will have a false positive throughout the year all right so thinking about that that's of the student population right again that's the worst case scenario so you can run different analysis to kind of see where that's at but it's 44 that could be falsely quarantined if a student with a false positive has to quarantine they must do for do so for 7 to 14 days depending on the option in the shield program that means up to 44 of our students will miss one to two weeks of class even though they don't have covid now i just talked about the students what happens if this

020is a teacher right that that has this problem right the whole class suffers so here's the problem right we're mass testing asymptomatic people this is typically not done and we know that they're as symptomatic because they don't have symptoms if they do have symptoms they stay home right so even a small degree of error that 1.1 percent could have a major impact on our students and their ability to receive education so here's the bottom line our kids are test subjects for an emergency use diagnostic not only will a significant amount of students that are not sick at all miss up to two weeks of class but it's also estimated that the shield testing in 220 alone will cost anywhere between seven to 11 million yeah one more um and that's just 220 so i think

021we really have to look at the impact this is having in honor students so i'll end there but i think you get the idea here i think we need to double check that thank you okay thank you next up is [Applause] i'll just leave this [Applause] okay so most of you know me i'm marcia mcclary i'm the parent of five children and one of my children goes to st anne's now but for children in the district i actually live in the countryside area um and i have over 20 years of experience in the pharmaceutical and vaccine industry i no longer are paid by the industry i went off on my own and started a business and part of that role was analyzing for investment divestment or acquisition pharmaceutical and vaccine candidates i ran our portfolio

022group and we analyzed hundreds of candidates including vaccine candidates so i think i i know how to read studies and so forth so one thing that's very concerning to me um is the vaccine push and i've told you guys that before i feel like it's a personal risk benefit decision between the parent or family member and their physicians looking at all the data and their circumstances and one of those factors that i feel like hasn't been sorry hasn't been well versed and discussed is natural immunity and there was a study that came out from israel and um they studied over 600 000 people and it's been out for a couple weeks not marked as a misinformation or anything like that um it's under peer review so it's not final you know yet but um it

023also talks about the power of natural immunity and i'll read this and it's really important because i want our leaders to just what you guys are saying to um do the right thing over what's easy and what's easy right now is to follow what other people are saying but the science is telling us something different it's adverse it's difficult to challenge the status quo but i'm asking you to look at the data in science and do that as we should because we can't push vaccines if we have new data that says that maybe that student should be doing something different let their family make that decision so it says um in this study let me calm down it's hard with that when allowing the infection to occur at any time before vaccination from march 2020

024to february 2021 evidence of waning natural immunity was demonstrated through sars native vaccines had a 5.6 fold increased risk for breakthrough infection and a seven-fold increased risk for symptomatic disease sars coveted two native vaccine patients were also at a greater risk for hospitalizations compared to those that were previously infected with the disease conclusion the study demonstrated that natural immunity confers longer lasting and stronger protection against infection symptomatic disease and hospitalization caused by the delta variant compared to the two dome the two dose vaccine immunity let that sink in so you know i think the science is evolving we're learning as we go but i would encourage you guys to try to recognize and ask the health departments to recognize the natural immunity and we need to get make our community okay with admitting they had

025covet there's this stigma about emitting the emitting that you had covid and cdc recommends or says that um a third to over 40 percent um have already had covet so please i ask you to recognize that thank you marcia [Applause] my name is jim mcgrath a little history maybe some of you aren't old enough to remember when we could there we could smoke anywhere there was no restrictions bars restaurants offices even airplanes then data came out linking smoking to cancer even second second-degree smoke similar to a virus in the air okay but it took laws for us to get that under control and become a community and get that under control so we can't smoke anywhere anymore isn't it nice why did we do that we did that for the greater good of the community

026we now need that same community approach for the greater good for covet we see reports every day of people getting covered some are still dying there's no reason that people have to be dying today for for various reasons adults need to be adults and protect others especially kids and my especially kids especially the uh autoimmune compromised even if there's only one kid in the district i want to make sure that the board protects that one kid okay that's what we have to do so let's be community and keep each other well respect and especially the kids by following the cdc and the idph guidance uh lastly i'd like to thank thank the board and the superintendent for all the great emails that you guys send out updating us on on the covet status and the

027plan that's been put together thank you brendan told good evening everyone all concerned behind me and elected officials in front of me um brandon told i'm new to the district um i have two children that are at two different schools in uh in 220 and prior to this i was in another country so i was watching this from europe actually so on my 17th year of military service and we were over there in germany and watching that from there and i have to say coming home it's a little disappointing we have local elected officials to make independent decisions based on objective information we should not be handcuffed by state officials and federal mandates and things like that why have elected local officials you know we need to start looking at actual data sources and some

028people might be better off just shutting the news off for a little bit i tracked covid across two continents as part of my role i looked specifically at the data i looked at data sets coming out of some countries even in africa and you can look at you can look at the individual countries and look at statistical variants to see if the numbers make sense like we we can do that um if you look at the the demographics and you start searching the data by age we see who are the most vulnerable i mean the people that are dying from coped are typically above the average age of people dying children i don't have the numbers in front of me but i want to say less than 500 under the age of 17 since this

029thing started i mean they're more kids are dying from slippery stairs at this point like i know we we get down stuff and we constantly are doing activities we're trying to make things it's not a question of like people trying to do things but activities and productivity are two different two different things and we might need to take a step back i mean two minutes and 30 seconds of talking in this mask and it's uncomfortable how are the kids supposed to interact with their teachers they can't even see facial cues we're supposed to like look at the size of people's eyes to know if they're have good intent i mean come on what i'd like to see is criteria that's objective for how we're making decisions and not we're beholden to other people because otherwise

030there's no point in me being here there's no point having local elected officials if there's risk of losing some something because of decisions we make just let the people know what those risks are i appreciate everybody's time [Applause] hi good evening i'm gina williams i have three children in in the district at roslyn and station um i wanted to actually speak this evening on contact tracing so based on the numbers as of the week ending i think september 3rd it said we have 15 student cases and 144 kids quarantine excuse me quarantined so what i was wondering is if there could be some greater transparency around the following information um i wanted to find out if we know the rate of the the close contact positive covid cases to find out if we're actually quarantining

031healthy children um or are these children actually being identified down the line as a positive case and then to find out um where are the contact choices coming from is there a particular location event class that makes close contact a greater risk for a quarantine so the first question allows us to determine if contact tracing's an effective mitigation or if this is an abundance of caution that's creating unnecessary stress for students and staff some of the teachers i've spoken to are um the the zoom and having to get that set up is is a concern so if the majority of the contact trace quarantines are not coded positive i thought you know maybe we have the opportunity to identify some common risk factor such as lunch the lunch period and implement some type of creative

032solution to avoid sending home healthy kids so for example if a lunch period is a common trace point can we start rotating students out of their seats at 14 minutes or moving them in and out of the building is there an opportunity i know at some of the elementary schools they have covered areas where kids can go to eat i think at station that's a little difficult because there's construction going on so what can we think of to do creatively there because i know it's difficult for them to be at the six feet when they're eating the other question i had was you know are buses a risk of contact pricing can we you know is there adequate spacing on the buses so anyway um transparency with this information i think allows schools administrators teachers

033parents students all to have these conversations and think about some type of creative solutions so that you know downstream as we already heard you know shield might involve quite a number of downstream quarantines and just wanting to think of something creative that we can work together to implement to help avoid unnecessary kids being home so thank you for your time that concludes our public comment um just a couple things i think you're going to touch on a couple things that were already raised shield testing and the contract racing is part of what we're going to talk about here going forward sure um so why don't we move into your report then uh janine why don't you skip to the covent slide we will make this presentation in motion so um just maybe to address some

034of the concerns brought up uh regarding shield i think that was an accurate uh statistic provided students can take a pcr outside of that to avoid having that quarantine period so that i think addresses a portion of that financially there's no obligation from the school district to pay for this testing either so we're not financially paying for this this is provided to us free of cost both from a testing and a personnel standpoint that brought that to bear one thing regarding quarantine to keep in mind regarding those numbers and we've actually had some conversations today about disaggregating this data for our public when you look at the number quarantine let's say it's 135 and i think that number sticks with me for yesterday of those 135 many of those are contact race through lake county

035so mom came home just came home from work wasn't feeling was well was positive close contact is the the child at home they're quarantined when you go on our website it looks like we quarantined that student and we did not do that so the majority of quarantines are actually happening cases outside of school and also the students who do qualify for tests to stay are in that number so there's actually students who are in that quarantine number that are actually in school as we're currently reporting it so i i want to provide a better data point for you and we're having those conversations on how to best do that and maybe more information to come related to that so please know the quarantine number involves you know we've had some parents travel and say we

036have to self quarantine and notify the district kept students home um they're in tests to stay or they're home positive as well uh as we've kind of looked at this you know speaking to your point there was a shift in our understanding of guidance related to lunchroom specifically that was an issue early out of the gate we've worked hard especially in the elementaries and believe those plans are starting to be in place creating that six feet of distance so looking for those problematic areas and trying to create as many creative solutions as we can to limit that number of quarantine and that work is going to be ongoing and we certainly will look for are there hot spots or transitions a problem all of those areas and everything we can do going back to what

037you mentioned as our number one goal is keeping kids in school and doing whatever we have to do to make that happen so maybe that provides a little bit of context and certainly if there's some follow-up questions if you shoot an email we'll get some additional clarification regarding that as well so just maybe go back to the beginning janine i want to start with the opening of school i want to commend our administrative team our principals our teaching staff as good of an opening as you can wearing a mask and under covid i i think we are there there was a a collective sigh and i saw a lot of tears on day one when when parents were able to bring their kids to our schools and our staff was able to welcome them back

038with open arms and it's been tremendous to be able to get around the district and and watch how quickly we got into the business of education again and i really appreciate the staff's work and make making that possible obviously we've worked through traditional opening of school issues you know bus routes and who's going to ride who's not going to ride realigning the best it can obviously masking is is new and it's different so we continue to work out those those wrinkles but i i would say in talking to colleagues and other school districts we're very fortunate to have uh the smooth opening that we've had and that's due to a lot of work uh by by our staff so i appreciate that a couple of things i want to address that i've gotten some questions

039on and i know um is you know certainly has there's been comment on a national uh or at least state level uh regarding senate bill 18 and that's a health education bill that passed into law on august 20 of 2021 and it's now called the keeping you safe and healthy act which amends the student online personal protection act i i think it's important to understand this is not effective immediately the next step of this is to to work work done at the illinois state board of education level where they'll develop and they'll adopt standards that include the national sex education standards uh this work needs to be done on or before april first or i'm sorry august 1st of after that work is done it's kind of handed off to locals to adopt the standards

040amend the standards choose to and be involved or not involved and the question i've had is where are we at with that we will weigh in and we will work through this with our board of education with our teaching department of teaching and learning and and make you know whatever we feel is appropriate recommendations to our board at that time after all of that is done parents still have the opportunity to opt out of that component as well so just wanted to give you some timeline i i think there's a sense of intensity that this is coming down and it's in classrooms today there's a lot that needs to happen over the next year or so before that even comes into play so i just wanted to address that dress covered a little bit already

041uh when i was hired as superintendent the board of education asked that i put a transition plan together and there's been a variety of activities that we've done in transition a lot of that has been trying to learn about the district build relationships with staff i just provide an update tonight that that we're kind of moving into the phase where we're getting i'm getting out and starting to talk to staff having listening opportunities where we look at strengths and weaknesses of the district i'm structuring meetings with some of our support organizations i'll have informal conversations where people can come that will really kind of come to a head and i'll report and share out with the board of education at least in january on some of that work i think that information will be good

042in terms of foundation as we start to talk about what is our process for strategic planning going forward so i just wanted to let you know that work is ongoing and it's been certainly enjoyable getting out and talking to our staff and uh and i look forward to expanding that to the community and really hearing perceptions about our school district as we start to talk about and plan for the future we should have sam stand up and give her a round of applause [Music] 2021 illinois chapter of the national school public relations association communication contest in writing category uh sam was recognized for for her work on her piece in equity race and cultural diversity initiatives happening within our school district so we just appreciate everything you do sam the quality that you bring to

043our school district every single day was mentioned here tonight the clear communication i'd love to say i'm responsible for all of that you even make me sound good so thank you for all you do and congratulations on your award while we're on that with mr mcwilliams the barrington high school was uh recognized as an apple distinguished school uh by the centers of leadership and educational excellence that really demonstrate the uh apple vision for learning with technology uh what does this mean it means there's a commitment obviously by the district to the products that are afforded to us from an education perspective but it also you know involves innovation in areas of culture team capacity community and finance and measurement so i know this isn't the first time barrington high school is one out of 23

044schools in illinois to achieve this award and one of 546 schools in 32 countries to be recognized so congratulations to the high school staff mr mcwilliams and obviously dr fuller as you sit there quietly you should be recognized for that as well thank you for everything you've done [Applause] and uh madam president you pretty much stole my report here so i don't have a whole lot to say other than we really appreciate mr mcwilliams efforts uh to get this up and running we are very appreciative of barrington high school alumni gary susan's donations to the district i should say loaning to the district to set up a really incredible display to recognize the 20-year anniversary of 911 it's certainly a powerful exhibit that i think we all can learn reflect and grow as as individuals

045from uh just a couple of dates obviously we will have the will of the media event this friday which i believe all the board of education was invited to uh attend uh that will be an opportunity for the media to come see it have brief comments and and get an opportunity to to see the exhibit uh then on saturday september 11th from 9 00 a.m to 1 p.m it will be available uh saturday october 2nd 9am to 1pm prior to the home football game and then saturday november 6 9 a.m to 1 p.m uh we do have sign of genius out that was pushed out i don't sign up genius we have a wait for you to sign up um just due to the size of the display and the numbers that we can have

046in that space so we ask for people to pre-register obviously if that fills up we'll look at do we need to provide additional access so just wanted to invite everyone to attend and take a look at that now my last two slides really this evening relate or connect to the what will be reported out in finance as we have conversations about some critical capital projects that the district has looked at for many years and really fall into that kind of safety bucket and our facility committee talked about these things as well and again how do we finance these things you're going to have a little bit more information so i wanted to give you a visual and we can maybe leave these slides available as those reports happen i want to thank our neighbors pepsi

047they have stepped forward and and had a very productive conversation about working with us to obtain a little bit of their property so we could accomplish what i have been told in conversations regarding the referendum as a critical project to improve safety and traffic flow on the 712 campus so essentially this would be a stoplight that kind of comes as you exit this building i'll be a stop light as you enter into barrington high school obviously part of this design is a redirection and traffic flow uh but it's a it's a huge opportunity to improve an issue that's been long standing for barrington high school so there will be more conversation probably tonight and certainly into the future about this project but i wanted to give you just a little bit of a visual of

048what that looks like the second item that will be discussed uh is a restructuring of the prairie parking lot uh one of the transition items is to realize that there's a story behind little house on the prairie that it doesn't involve a 1970 sitcom show where the there was a piece of property obtained uh at prairie middle school and there's been conversations about how how to best leverage that uh to improve again traffic flow parking student safety at a very busy uh school so again i'll leave these two slides available if we need to to reference them uh as we go forward for the for the evening any questions or comments and anything i covered and a couple of questions probably unsurprising coming from me but first of all um congratulations to the administrators and

049our staff for uh what i believe is a very successful opening of school this year um i know i i could sense the kids were really excited and it was really cool to see um high school middle school sports um go on as well so um it it uh is nice to see some steps towards maybe normalcy and you could kind of like sarah was saying feel kind of that buzz in there so congratulations uh and so a couple of questions dr hunt around um just clarification you had said that with shield testing so once kids are tested once a week with shield testing if they get a false positive or not a false positive but if they test positive um did you say they could test again for they could get a pcr from

050an outside provider and it okay well he was here and if that pcr test is negative would they then go into test to stay or what would happen we'd have to go through the lake county health department but the lake county health department gets all the results but if there's a concern that there's a false positive then we want to make sure that families are having the opportunity to follow up with that they'd have to work through the lake county health department okay so if they're suspicious that hey this might be a false positive there are steps that could be taken if they get a negative pcr test possibly because i mean we're not going to tell people they can't do that they'd have to work through that health department right okay thank you so

051much also just asking if they're symptomatic or not if they symptomatic i think the health department might be a little more forgiving in terms of you know this but if they are having any kinds of symptoms then even with the pcr i think they're going to more likely have to keep them out of school a little more strict around points and then maybe re-test a couple days later sometimes it's too early to get the pcr positive thank you um could you also explain like what our coordination is between students who are quarantining and barrington transportation company and the bus drivers like are the are the bus drivers provided with you know heads up on which students should be quarantining or how does that communication process work yeah so i believe it happens from the nurses

052to transportation and that information is shared with drivers i don't know if you're speaking to one specific issue where a student was put on a bus but we're aware of that uh that information is shared i know you did share some of that situation with us but there are some questions around that on like how how does the communication work so there is fluid communication with the bus company and this changes every day all right and then the last question is i think uh recently i think the it was idph that changed the definition is this right just clarifying for the community that the definition of an outbreak instead of five cases at one school it's is it two related cases in the same classroom would count as an outbreak there are some news stories

053i know they they released that and we've asked that uh question a couple of different times that that hasn't been confirmed to me in my meetings i don't know about if you've gotten uh confirmation on that but what started as five with the cdc uh came out as two from idph two two in one classroom that were transmitted to each other right that were related would count as an outbreak and i think that's why last week that was part of the reason why news stories were saying that illinois school outbreaks triple because the definition of an outbreak changed is that correct yes and the thing is we follow guidelines from the lake county health department if that doesn't mean that you're going to close down a classroom it doesn't meet when we have to follow

054their guidelines so just because it's considered an outbreak does not mean we have to do you know we don't know what steps we're going to have to take they haven't clarified yet but potentially exposed students if they were mass could continue to test to stay or something like that even if it was an outbreak in a classroom it's important to note that every one of these decisions is done in conjunction with lake tarr park lake county department of health and we're on the phone with them talking we're not not me the nurses that are working so hard or on the phone walking through each of these they're asking questions and they're giving direction okay so we're still waiting on a little bit of direction it sounds like with regard to what an outbreak actually is

055and then what steps would i i don't know you know defining it or not if we have two in a classroom or three in a classroom they're going to walk us through and give us guidance on what our next steps need to be thank you so can i sorry to piggyback on the lake county health department to clarify for myself and i think actually the community test to stay has run through the health the lake county health department the way we have to run it is correct run through shields test to stay is run through oh i'm sorry i'm sorry test to say yeah that communication happens with lake county health department because i in my ideal world we'd be testing to stay every child who needs to but we there are conditions and those

056are set up through the lake county health department so we do not have to be the ability to go outside of those boundaries the first question that that is asked is were both students universally masked and then if that was in place then you can start to have those conversations if students are symptomatic that you know that's off the table i guess i'm talking i'm trying to just clarify for people that the whole thing that have came down with the lunchrooms with students unmasked that was not a decision on our part to not be able to test to stay those was in conjunction with lake county health department i have a slightly related but not really related question um so uh aaron had mentioned something about buses are we going to um i know that

057we always do a pretty thorough assessment as far as looking at our technology to make sure that we have um you know the best bus utilization um i'm sure that there's probably a little bit of you know like lack of efficient utilization if there are kids that are staying home but i just wondered if we'll have you know something like that on the agenda in the next couple of weeks to look at bus utilization and whether we're doing any sort of changing as far as routes or things like that um you know i think that as members of the community we sometimes see school buses just parked and waiting presumably because they're running a little bit early for their routes or things like that and um you know those are usually tweaks that start to

058get worked out after you know the first few weeks of school so um i just wanted to kind of bring that up as maybe something this probably should be future agenda items but um aaron mentioned buses so i thought i'd hop on that yeah i won't speak specific to barrington i can tell you the process in most school districts over the first couple of weeks is identifying you know you register your student a ride and then you make a family decision you know what i'm going to drive and kind of working through that and i i think the department's really good at trying to find efficiencies and maximize routes in those cases and a lot of those you know stops along the way have stories behind that right whether transporting special education students to a

059program and there's a delay between so there's a lot of reasons that that may occur but i think from an efficiency standpoint that's kind of an ongoing work within the bus company and with megan yeah we have had reports i think almost annually on how we're doing with that so i don't know if there's one plan in the near future but we can maybe discuss if you could let us know when when might be appropriate to provide that i think it's something that we have been doing okay um pretty regularly as a board okay anything else any other questions i'm sure we're gonna have a lot more to talk about tonight so yeah okay all right so let's move into informational reports we had i think two foia requests that came in yes um and

060that were addressed any questions on those [Applause] okay all right how about board committee reports i know there's been a lot of activity in the last approximately four weeks since we met um anyone want to start go ahead barry i'll start um so i'm i'm gonna these two kind of intersect so i'm going to be talking about both facilities and also a little bit about the referendum i don't want to steal any of the thunder we're going to have a nice referendum presentation soon but i just want to be clear with all the families and also with the board facilities and referendum are separate because the referendum money comes specifically from what the the community approved a year and a half ago facilities money generally comes um from our operating budget uh d sub money

061and um usually we get it out of capital projects there are significant projects um dr han presented two significant projects that were not part of the referendum that we voted on a year and a half ago that absolutely need to be done one is the stoplight right outside of uh here on lake cook so now we'll have two ways of ingress and egress to the high school and the other is redoing the prairie parking lot we don't have exact numbers but it looks like the two together are going to be somewhere around 4 million dollars that is not referendum money that's going to be the facilities committee kind of helping to facilitate that um i want to make it very clear that you know we're going to have to be talking about that and we're

062ultimately going to have to be you know passing whatever we choose to do the facilities committee also has other projects that we traditionally do every summer as a reminder this past summer both because there was kind of a budget in security because of covid and also because we wanted to looking ahead with these two big projects coming we wanted to kind of save our money we didn't do our usual two to three million dollars in summer projects we just did the bare minimum which was some roofs and some asphalt work um and just to talk about that for a minute this was a very successful summer for us we um anticipated about 500 um a thousand dollars for the the capital projects that we were going to do our board actually passed about 460 000

063and approved contracts and it looks like the budget's going to come in under budget more like about 405 or 410 000 so so from 500 thousand dollars to go down to 410 that's about 90 000 more that we've you know kind of saved our community um but just to plan ahead next summer we do intend to ask the board for the full amount of money because there's a lot of deferred projects that need to need to be done um things that we put off this summer things that we don't even know about yet that we're still working on trying to come up with a list i'm mentioning this only because our committee thinks it's it's a very good idea to try to get ahead of the game and start working on this in the fall

064in the past we would ask for money in the spring and we have found if we can time the bids earlier we can save even more money so we'll be coming to you in the next month or two with a long list of projects that we anticipate to be doing next summer so to be clear four million dollars for these two big projects and then another two and a half to three million dollars for all the other projects that that um we're looking into and i'll let our our um finance people explain how we're gonna make all this work but but the bottom line is we do have money we do have a plan um you know without deficit spending but i just want to make sure that the board is clear um that you

065know there is a plan here just briefly talking about the referendum like i said i don't want to steal anybody's thunder the referendum that the projects that have been done already are basically the interiors of grove avenue the and the two middle schools and those went very well this summer yeah if you drive by the middle schools you can see and i think grove i haven't been by grove but i think the same thing you're seeing structures now outside so you know we're we're well on our way and as i said referendum presentation's gonna be coming and you'll be very excited to see um uh what what's gonna be happening over the next year or two um let me just ask you do you want me to mention my other thing now or should i

066do it later okay the other thing i want to let the board know we've been talking about this i just want to share with you i i attended the webinar last week that was put on by the iasb the illinois association of school boards about critical race theory and i recommend all of you look into that it's something now that's that's available for anybody and everybody there were about a hundred school board members that attended this it was it was on it was virtual um there was a professor from the years of illinois in champaign who basically presented what is critical race theory and how does you know how does it affect the board and the school system um and i have to say even watching it once i'm still not sure if i can

067give you you know one quick line on what critically theory is but i can tell you what it's not it is not a curriculum in the elementary schools it's not a curriculum in the high schools it's a theory and it is something that is debated at the highest levels of education in grad school and law school and it's not something that we're going to be talking about in the next year or two in terms of how we're going to integrate it into into our education very clearly it's a theory and that doesn't mean that we're not going to have discussions about equity and inclusion uh and diversity um but that is not critical race theory and i think so we can have a good discussion about this topic i'd love it we if we could

068all look at this webinar so we can have a more intelligent discussion and unfortunately this webinar is not available to it's just available to school board members but i do ask the community when you come and talk to us about critical theory i just want to make sure that you understand what it is or have a better idea what it is and not just kind of grab and say oh this is a topic i don't want you guys to talk about we do have to talk about it but um i just want to make it make it clear that you know this is not something that's going to be happening in 220. so equity inclusion diversity that is a 220 discussion and we want to look at how we can make our curriculum you know

069more fair and actually we'll be having more of a discussion at the next board meeting about that um but uh critical race theory is something since it's the topic now i should add one more thing critically theory actually is from the 1990s you know why it suddenly has blown up is this professor is just wondering why it's suddenly become such a big issue but this has actually been around for 30 years and um you know just in the last year or two it's suddenly become a political discussion point so again look at the webinar because it was very worthwhile and i have to watch it again just a really there was so much information there so okay great other committee activity reports so finance committee um so we have a little magic that barry was

070like saying the finance is gonna be magical now um so anyway we had our meeting and um we had um a little bit of a preview for the audit it's going well um and i wanted to let you know that at the next finance committee meeting the auditor will come and all the board members will be notified and invited to come to the meeting and it's open to the public um it'll be october 5th before the board of education meeting at 4 pm and that's an opportunity to ask the auditors any kind of questions and find out more information in person so the second thing we talked about was talking about a transfer of funds from the operating funds to the capital projects fund this is something that dr bine was alluding to in the

071budget presentation or talking about the budget at the hearing we have a surplus in our budget and we talked about how we could transfer this we're going to have an 8.4 million dollar fish surplus and that it would make it's recommended that we transfer 6 million of this to the capital projects funds this would allow us if we want to it doesn't mean we have to but it would allow us to complete the two projects that we've been talking about the parking lot at prairie and the stop light out front things that were not including the referendum but are also important for safety and security and go along with our referendum goals and things that we as a board we've talked about in a community that we think are important as also as barry already

072said that that those projects are too big for summer projects which is you know what we would have thought of if we didn't have this possible this other possibility of the surplus um i think barry already said this but the parking lot projected cost us 2.3 million um and the stoplight projected cost at this point is 1.3 million um the other part of that money would be to offset the dsub funding like a 2.3 million dollars to put into there that would also um put our fund balance at 2.99 which keeps us in our policy of between 25 to 45 percent so we're bringing this up now because we want to be able to at our next board meeting on september 21st um have a vote on this to have a transfer of the funds

073to the capital fund resolution um anybody have any questions about that that's kind of an awful lot can you just repeat that fund balance percentage that you said it's 29.9 20 yeah is and then um okay and then one small other topic that came up in our meeting there's going to be a change in our collection policy for unpaid fees and um dr hunt is going to be sending out more details about that in his weekly report this week so yes in the past yes there's been yeah that was a lot of numbers a lot of information from both of you man i just yesterday we get a summary of that so we can take a look at that and digest it before the next meeting yeah we can share the memo especially if we're

074gonna information is available on the finance committee agenda okay from yesterday there's a there's a two-page memo from dr buying explaining exactly the middle part the transfer the fun part let's look at a weekly report too that would be great sandra could you also send us like a one-way email with the link to the webinar that barry referenced so we could access it thanks more easily so in the iasb they have webinars all the time and if you go in their website you can see archived webinars um because there's a lot of really good stuff in there i will send it or we'll make sure that it gets in the weekly report great thank you i know we've got more activity policy policy matt um you'll be hearing more from us later but we did

075have a little change that we're um excited about so i think that um very leah you'll remember this and board members new board members i don't know if you've seen any new policies come up since you've been on but um our kind of the way that the policy committee would work is that we would um dr winkleman would divide up the policies into kind of major changes and minor changes and sometimes we would just kind of vote on accepting the minor changes together sometimes we kind of read through them um and minor changes were really just defined as updates in legal citations or you know occasionally there would be just like a minor word change or something that didn't seem to affect the the meaning or the implications of the policy um at our policy

076committee meeting dr hunt suggested that we take those policies and rather than um you know go through them um specifically that we add that to the consent agenda and um we thought that was a great way to potentially expedite our meetings a little bit um and you know take some extra work off of board members when it's just a minor policy change um i think also included in that are policies that we review uh because we do internally as a district a five-year policy review just to make sure that there isn't some sort of crazy policy that just somehow kind of has been sitting out there for 25 years and no one has looked at it so we make sure that we lay eyes on all policies every five years and it's on a rotating

077basis so those policies that we reviewed and didn't see any reason to make any changes would also be included in that grouping so um keep an eye on that in the consent agenda um i have a couple of caveats to that but i guess before i go on does anyone have an issue with like does that does that work for everyone as far as a new way of going forward or do you have any concerns makes sense okay and it'll follow the same rule like i read this incorrectly last night but it will still follow like tonight and the consent agenda will approve the first reading and then they'll come back again for the second reading of these minor changes within the consent agenda great question and actually i had the same one and i

078double checked today with the attorneys and you do not need to do it twice okay within the consent one time and again this is completely acceptable and permissible to do it this way so i double checked both today knowing that we would be talking about it tonight so if if we prove the items on the consent agenda tonight there's no need to bring them back for a second reading that's right the ones that are in the discussion item where they would be a major and content specific where you would look at those twice those were you need to go to two meetings in order to officially approve them as a second reading anything in the consent agenda can go forward with just the action tonight okay so is that still okay with everyone if those

079are just reviewed once i think we we see how it goes i mean i think it i think it'll work out fine i think there's gonna be one that i'm gonna comment on tonight but that's yeah that's that's okay then we'll just come back for a second reading you know come back for people next time if we pull it off the ones that mean major changes are read and reviewed individually right and to be clear if you see something consent you want to talk about we just move it out get in here awesome all right well then we will get into the meat of policy a little bit later uh sandra did you want to mention uh or do you want to pull it off of consent and talk about it individually the effective date

080the effective date one um yeah consent agenda is next i didn't know if there's anything else that you wanted to say about because i think there was a couple changes that from what was originally posted um craig if you want to talk to that real quick and then we'll unless there's any are there any other committee reports let me make sure safety oh safety and security yeah i knew we were missing one that's okay then we'll get to that i was able to go to my first or virtually go to my first safety and security meeting so um safety week's coming up september 20th through the 24th i know a district email went out to all the parents um so that's our annual district-wide focus on safety and students are going to participate in lessons

081drills opportunities to practice various responses awareness of available resources partnerships with their first responders there's a different activity throughout the week that was sent out to all the parents we have some training for the staff coming up members of the safety team will create and facilitate tabletop exercises for our teachers and staff this year in order to practice responses uh to various safety scenarios um and that's going to incorporate the use of this new volo asap app so and that seems really cool it is an app that provides communication between teachers in real time and then it also alerts law enforcement of a critical incident because i know we have radios throughout the school and then with the construction at grove all of our schools now have a secure vegetable best i can't say it

082entrance um thank you uh so that was our last school that did not have that so um that is wrapped up that was wrapped up this hour awesome any other committee or event reports there's okay so next up is a consent agenda and craig do you want to just give us that quick update you have before we make a motion there you may have noticed um in the first version of the policies under consent uh press recommends that you if you update a policy that you would remove the adapted date and just put the most recent date that you've reviewed or revised um that is their standard practice but is not our standard practice so as a district we have historically left the adopted date and then added any time that we have reviewed or

083revised so there's kind of that chronological history of when the board has looked at a policy and so or where you may have noticed that they struck it and recommended that we've added it back in blue and highlighted it as something that our district just to reassure the board that we're going to continue with the practice we've done for the last several years of leaving all of those dates and times when the policy has been looked at and reviewed on our policies and we'll continue to do that tonight and throughout the year and if we see no changes it will say what at the bottom if there's no changes it's simply if we did something like angel had uh noted where it was simply a legal citation update it would be revised um those are

084the two distinctions of and then if we do a major change if it's something that we've actually looked at holistically and there was content changes that would also be revised but we'll always leave the adopted by date and any time that policy is touched you'll have an update with the date that the board looked at so with that explanation do we have a motion to approve the consent agenda second um any discussion i have one item but let's see if anybody else has anything any questions make sure that you see that there was a revised personnel report that was put there um i wanted and i will read through what all we are we're approving in a moment i wanted to ask that um i'm going to make sure i get it right exhibit uh

085two one two five e3 we make a mention of an effective date and when um in there we make you mention effective date that's in the past which is sometimes what happens on on policies but then when these dates get in there and they're left in there and it's just kind of awkward um i was going to recommend that we revise it to remove that date and bring it back as a second reading [Applause] is i think we'd amend the motion that was made if we pull it off so angela you i will agree sorry could you point to the part of the exhibit you're talking about sure it's where it mentions i think it's january 1st 2017. it's on page two under number two we didn't see it here and it wasn't in them

086oh i see okay okay so there's a couple other changes um i've just asked that we we um addressed that as we've addressed other dates in the past so are you okay if we pull it off if you amended to pull that off of the consent agenda and who seconded it was over here right yeah leah are you okay to pull that one out okay any other questions or comments let me read through what we have on here before we take our vote we have so you're proposing to just take that date off right the effective date off okay yeah i think we just did it off the inside take the whole exhibit off and then we bring that off but for number two your point was to take the january 2017. okay so what

087we have then on the congent agenda are minutes from july 21st open minutes and then open and close minutes from august 10th we also have and i'll read through these policies um that are that are being approved through the first readings they're minor minor edits like we just talked about so 1 10 the school district legal status 120 district organization operations and cooperative agreements 130 school district philosophy 230 school district elections 330 line and staff relations 6 100 using animals in the education program 6 170 title 1 programs 6 2 55 assemblies and ceremonies 7 220 bus conduct seven to thirty misconduct by students with disabilities seven to eighty communicable and chronic infectious diseases so i did not read the one that we're pulling off will you notice that and also the revised personnel report

088for today so we're ready to uh take a vote roll call please steve wang yes leah callister lazari angela wilcox yes sandra bradford yes aaron chanding yes barry altschuler yes katie carram all right we have a couple other action items actually one one next action item on our board priorities at the end of our last board meeting we um went through the priorities we had worked on back in june and we agreed to the changes that are on the agenda here they are listed and i'm just going to read i think i'll just read through them so everybody can know what we're um agreeing upon um i'm reading a lot though but they are listed in alphabetical order so not to show any priorities for any one item so they are budget to efficiently use

089referendum dollar excuse me efficiently use referendum funds enhanced financial stability and under community relations to establish the timeline and community engagement for strategic plan implement superintendent transition plan strengthen community engagement with emphasis on transparency under equity race and cultural sensitivity we have assess evaluate recommend possible improvements collaborate and communicate with the community promote racial and cultural sensitivity and equitable behavior and train district leadership under school safety and security we would continue referendum project timeline and pursue best practice in cyber security under student experience which in the past we've had categories under technology seo optimal time for learning we've combined those all under student experience to assess and address learning loss educate and prevent adolescent risk behaviors foster digital citizenship foster social emotional learning for all students and innovate in teaching and learning including technology any

090concerns or comments i think this reflects our discussion looks good the action verbs i know that was really good work you guys i love that the action verbs all right so can we have a role call motion i would be didn't get a motion yet okay i move very first i'm sorry barry did somebody second second angela all right now sandra bradford yes leah collister lazari yes katie carram yeah angela wilcox barry altschuler yes erin chanding yes steve wayne [Applause] thank you all right let's walk into our discussion items now so first up we have support for students returning to school dr burned in the stone come out well they're coming up are we okay i know we ran in here after the after our workshop is everybody okay can you take a break or

091we'll good good all right thank you so as we're getting set up uh tonight we're we're gonna discuss uh we we pressed a little bit on assessing students earlier in the year to to try to gauge uh kind of where we were academically and find the gaps and put all the resources that have been put in place with some of the esser funds uh to kind of activate that with our students and certainly social emotional learning is a critical part of our educational program so looking forward to that update and certainly you know as we walk through this if there's questions you know feel free mrs jones and i will be presenting tonight on the supports put in place for students this year both from an sel standpoint as well as an academic standpoint so

092now we'll start with a brief overview the whole world has learned a great deal from the coven 19 pandemic researchers at the learning policy institute have made it very clear that it is essential that we not return to normal but rather create a new normal that is grounded in best practice as our students return to full in-person learning it's important to follow the research which reports that it is essential for our students to one experience warm relationships and social emotional supports achieved by redesigning our schools so that they are relationship centered with built-in time for creating community trust as well as belonging engage in outdoor play and exercise expressive arts and collaborative activities that support brain development and learning encounter authentic learning tasks as well as inquiry projects that are connected to their experiences also

093assess what students need both socially and emotionally as well as academically and lastly accelerate student learning through both time and high quality instruction this presentation will take a holistic approach and talk about how barrington school district is supporting our students with sel as well as academics okay so now we're going to launch into our academic data the assessments that we will review tonight are our national assessments that both inform and help our teachers design their instruction these assessments include fastbridge nwea map as well as psat m n m s q t as well as our s a t data so first up is our fastbridge early reading assessment so our fast bridge assessment is a tool that we use as a universal screener for grades kindergarten and one in both reading and math so what

094we're looking at now is the early reading so next to the grade level column you'll notice the national average and then our fall 2019 data as well as fall 2020 data and then this fall data so in the far right you can see the national comparison and our barrington students are above the national average and they are right where we want them to be so this is a really great celebration now as we move on to early math same the column next to the grade level is our national average and then our fall of 2019 data as well as fall of 2020 and then this fall and again we are still higher than the national average and our kindergarten and first graders are where we would want them to be now we'll launch into our

095nwea map assessment for reading so the measure of academic progress assessment is a computer adaptive test that measures reading and math achievement and as and is administered to our students in grades two through eight so similar to the last slides with our fast bridge assessments you'll notice that the fall national average is in the column next to the grade level and then our winter 2019 2020 data because we did not administer this assessment in the fall of 2019 so that's the earliest data set that we have for that and then fall of 2020 and then this fall and then the national comparison when you take the fall data and then compare it to the fall national average and so again our second through eighth graders in reading are above the national average and are where

096we want them to be at that grade level so what i do want to also point out is that for any differences that you notice in the with our local data is within or very close to the standard error of measure which for the map assessment is typically between 2.8 and 3.5 so that for the most part explains any differences that you would notice in our local data and similarly with our map math assessment same thing as reading is administered to grades two through eight you'll see our fall national average compared to the winner of 2019 fall of 2020 and then this fall so similar to both fastbridge and then our map reading scores our students are above the national average and again it falls within that same standard arab measure being between typically about

097a 2.8 to a 3.5 which is can't explain some of the differences that you see on the screen so i said that signed up is there any concern about the difference between winter 2019 to 2020 and fall 2021 or is that pretty typical because some of that is down by like eight to nine points i see yeah it is so what we really want to focus on is our fall 2021 data and look at where we're at in comparison to that national average and look at that year of instruction because it's really most important that we know where our students are at right now so that we can start to accelerate their learning because it's it's really hard to really pinpoint what the cause of any difference is it's hard to say is it learning

098loss is it what wasn't taught is it schooling loss there is also it's important to note that the administration of the actual tests was different in the fall of 2020 versus now many of our students took the assessments remotely in the fall of 2020 so that that could explain some of it there are just so many variables it's hard to exactly pinpoint one particular reason for any difference that could be in addition to the standard error of measurement does that make sense yeah so you're saying that the important thing is to work from where we are now and that we shouldn't be too alarmed that we're maybe eight or nine points off from a year ago correct so your board priority of addressing and assessing learning loss it's most important to assess where students are

099at in relation to the grade level standards so that we can intervene where appropriate and move students along their trajectory of learning as it relates to the learning progressions for that particular grade level i also heard there's a lot of factors that play into that and look at timing the 19 data's compared to 1920s compared on a winter assessment so those students had a half year of instruction that's true yeah well thank you if i you don't mind i i i do agree on though every one of these charts is going back to kindergarten you're seeing that gradual decline from winter to fall to fall um do you folks have the national averages over those time frames so in other words fall 2020 and went to 2019 to show that you know that plus relative

100to natural averages is consistently at that level or greater yeah so luckily we have dr dakowski in the back with us and i'm sure he would be able to take a look at the national average for the different years but i do know that map does national averages every five years and they were most recently done in 2020 is that accurate dr so they were updating the national norms are updated can you get the microphone there okay the national averages were updated just prior to the pandemic we actually got the the 2020 norms in september of 2020. so we actually if you remember the last time that the data were presented we presented it along with the winter norms and we're consistently above the national average substantially and even significantly above the national norms in

101winter so when you look from you know second grade winter to a fall second grade winter to second grade fall those are it's it's kind of looking at apples and oranges um and we do have it in the previous in the slides from last year if it's it's on board docks and we can certainly provide that for you if you if you don't have it but you can see that um it's pretty consistent that we're well above the national arms sorry more so pandemic wise let's say a second grader started at second grade and now they're obviously a fourth grader follow individually these children and see where they're yeah we could so what's important to keep in mind about this data is that this is looking at the data from year to year and this

102is not cohort data so in order to look at cohort data we would have to do that a little bit differently so this is where students are coming at at that particular grade level great questions okay so now we'll transition to our psat slash nmsqt which for those of you who are wondering that stands for national merit scholarship qualifying test and so in the far left hand column you'll see the national average composite which is a 960 and the fall of 2020 our our average composite was an 11 42 there's an asterisk for the fall of 2021 because we haven't yet administered that assessment but we are going to in october so stay tuned but at the moment our st our barrington students are above the national average following a a trend and as we

103transition to our s.a.t data similarly to the psads our national average composite score is a 10 10 and then in the spring of 2019 our average composite was in 11 49 and then the spring 2020 assessment which is important to point out for this was administered in the fall of 2020 so students had an additional instruction time that average composite score was in 1168 and then in the spring of 2021 the average composite was an 1153 and like we talked about briefly with the map assessment there is a standard error of measure with the sat assessment and for the composite score of that assessment that standard error of measure is 40. so now i'd like to talk a little bit about the academic supports that we are putting in place as a district in order

104to accelerate students learning through both time and high quality instruction which is very important because we're at a pivotal point to really truly reimagine what both school and education can and should look like in our post-pandemic world it's essential that we focus on learning acceleration not just remediation and accelerating learning for all of our students our students in barrington are provided access to effective grade level tier one instruction that's focused on the essential skills and concepts for that particular grade level additionally student supports are based on evidence of what a student knows and is able to do while focusing on the grade level standards so really honing in on what is that grade level student expected to know and be able to do from that beginning of the year to the end of the year

105and progress appropriately so now we will additionally provide a high level overview of the supports in place this year that are aimed at accelerating learning for all of our students we are so fortunate to as a district be able to utilize our esser funds to be able to support this important work which will include additional student support intervention and resources as well as provide professional learning in order to support the implementation of our vision cycle school improvement process which includes the use of classroom data to inform both instruction and learning because what we are sharing with you tonight is our national testing and what we use to both inform and design instruction but that vision cycle data is really going to allow us as a district to really hone in on what's happening at the

106classroom data level now and specifically in regards to intervention we are so thrilled about the additional supports we are able to put in place for our students due to the use of our esser funds we are able to hire mtss coaches at the high school level that will support teachers in providing supports to students and one component of that could be that coach really taking a deep dive into that classroom level data with the teacher so they know how to personalize learning appropriately for each individual student at the k-8 level math and reading interventionists will support students by providing both adaptive and personalized instruction for all students and additionally mtss data managers at both the middle and high schools the middle school and high school will allow for staff to focus on providing supports to

107students with the use of data to inform their instruction and i know i'm saying data a lot because that's a very important thing to know and understand our data both from a national perspective a state perspective as well as a local classroom level perspective so we're truly getting our students what they need and last but certainly not least and this is this is not new but our instructional coaches are continuing to provide ongoing job embedded support for our teachers that is rooted in student outcomes and data what what grade levels are the you said that uh the mtss was for high school what grade levels are the other four the at the k-8 level the math and reading interventionists are working with our students and then at the heist the middle school and high school

108again are mtss data managers and now i'm going to transition to mrs jones who's going to talk about social emotional learning and before we do that i know melissa and i wanted to make sure we recognize our directors who are here with us tonight who help us to make all of this possible and are out in the schools and working with teachers and working with students so if you guys could stand up that would be great so we have sharon jacob ellis is here she's our secondary director in student services jordan anderson is our new director for student services at the elementary level we have kelly hansen who is a director at the secondary level for teaching and learning and then bended kowski who is our director for um the uh data and assessment and

109assessment so thank you for coming thank you if you have questions they get to answer them they were afraid we'd ask them to help no they do great work so melissa are you going to drive home okay so with the return to school um we continued to re-examine and refocus on our sel work that we're doing and i think we're i'm really privileged to be able to work alongside melissa and her team with our team together our collaboration um is pretty natural and it's been a good start to the year for us and i know that we're going to continue this collaboration to make sure that we're meeting the child's needs as a whole so just to give a little background the collaborative for academic social and emotional learning which is castle is a trusted

110source that we use for knowledge about high quality and evidence-based social and emotional learning the castle five which is up there is what we've been focusing on consistently as we do our preparation and we do our work to determine what how to meet students needs we're focusing on students self-awareness self-management social awareness relationship skills and decision-making as we move into this year um we believe it's most you can flip to the next one there you go um we believe it's really most beneficial to integrate the sel throughout the school's academic curriculum culture across the broader context of the school-wide practices and policies and then through our ongoing collaboration with our families and community organizations so these coordinated efforts that are listed here are all part of a broader system that shape the learning and development

111and the experiences for our students i'm going to review examples of this these critical practices that we've put in place so castle came out in january of 2021 with a road map for schools to be able to come back you know successfully and what are the things we need to have in place so these are the four things i'm going to talk through today to highlight the things that we've added on to our work that we're doing so the first critical practice is to take time to cultivate and deepen relationships build partnerships and plan for sel and the second one is to design opportunities where the adults can connect heal and build their capacity to support our students we are so fortunate to have very strong relationships in our community we have b strong together

112which is a coalition of the community groups and they have educational entities healthcare organizations and community members all come together they offer speakers and events parent coffees and educational opportunities for students and for adults and they develop programming for students of all ages and they have a really robust website that has quite a few resources on there for parents we work collaboratively through kyle kick who's the executive director to make sure that we're offering programs that our community is asking for so that work is done also with the barrington youth and family services we work with betsy wintringer who is the director from barrington youth and family services i had a nice meeting with her the other day where we're working on our planning for this year they work collaboratively with us to provide counseling

113and preventative programming to students and families she did share that she's seen an uptick in the families that she's meeting with as opposed to just meeting with our students which is a good thing the barrington youth and family services is located across the street from jewel their new location and they offer drop-in services for students at the secondary level so sixth grade up can drop in for services and they don't need to have an appointment on monday nights between three and five to do that they also partner with us to with be strong and we offer parent universities or parent support groups we've done a few topics that we've presented together for our staff as well they run programs at our schools uh last spring we offered programs at the middle schools for students who

114were struggling quite a bit with you know the situation with being in the pandemic on top of everything else that's going on they were able to stay after school and have opportunities to meet with staff from barrington youth and family services to to talk through some of those concerns and issues an extra layer of support and they also co-treat students with us so we have a working relationship with them if we have students that we're seeing in our schools and we feel like the level of need might be higher than what we can address in a school setting barrington youth and family services staff will provide screeners for our students and determine what types of supports they need to put in place those might be ongoing supports that the district's help helps with the financial

115portion for some of our families as well we also collaborate with nam nami and nami is the uh nami i'm saying nami oh my gosh nami and nami is you know the the organization for the national alliance on mental illness and you know the reason i wanted to make sure i highlighted nami is because their message to everybody right now is to remember to acknowledge that the many emotions you your students your loved ones or your colleagues may be experiencing normalize the conversation around mental health and those around you and look for opportunities as we navigate through this time this unique time and you know it's really important for us to keep that message in mind as we're stepping through this people are all different levels of healing people are at all different levels of

116crisis so we need to make sure we're remembering that and make it okay to talk about those things and encourage our students and staff to share with us so that we can help them we talk about building the adult capacity we do that also through dr jason washburn who is out of he's affiliated with lori's children's hospital he also it does research that has led to work that is is available through the center for childhood resilience um and that is um it's programming that started and it's supported through is be the illinois state board of education for our um teachers and educators to be able to you know attend webinars their quick lessons their their coping you know strategies for teachers to apply with their students and it's a lot of resources for our student

117teachers to be able to use as they're helping our students heal we also have to remember that our teachers are also learning to heal dr washburn did some professional development develop development with us in the spring of last year and that was regarding the unified protocols unified protocols are making sure that we're diagnosing what we need to be treating and making sure that we're giving the right treatment so right now we're seeing the trans diagnostic diagnosis of disorders and emotional regulation so in the past our social workers would work with the student and they would apply diagnostic specific interventions for students during their time that they were working with them but some students are being diagnosed with coexisting disorders now and we're seeing that a lot more and they require a different approach so this

118is one of the many reasons when we ask parents if we can have them sign a release to talk to the outside professionals we want to be doing things that mimic what's going on in their outside healing and they're outside therapy so that we're making sure we're being consistent and we're giving the child the most responsible support that we can give to them dr doug bolton is a licensed clinical psychologist from formative psychological psychological solutions and you might remember him from he did a parent university for us in the zoo through zoom where he talked about post-traumatic growth as opposed to the post-traumatic stress disorder how are we learning from this how can we um how can we come out of this and be a little stronger because of it he also uh led a

119a session for our staff members and talked about how he understands that they're part of this pandemic and how they need to remember to care for themselves and make sure that they're not too hard on themselves as they were stepping through the same things that everybody else was stopping through the third critical practice is to create safe supportive equitable learning environments that promote all students social and emotional development and much of this work that we're talking about you know in the actual environment of the building has been done through the work of our referendum or is going to be done um examples might include things such as the removal of the mobiles and additions onto the building so that all students are in the facility as opposed to having to transfer from outside in or

120vice versa also we have sensory rooms that have been added or updated in our buildings in our elementary buildings and both middle school and high school so that students have a safe place to de-escalate and to regulate their emotions those are just a few of the examples the staff within the environment who adds another layer of creating a safe environment for students we've been able to add additional staff as melissa mentioned through the esser funds which is the you know elementary and secondary school emergency relief and some of those having some of those additions have included additional safety and security personnel social workers mental health consultants nurses and these mtss interventionists we talked about okay so supports that we have that are in our school buildings on a consistent basis um we have school psychologists

121and this is again i i cannot thank the board enough for um voting on uh allowing us to they're allowing us i should say to um increase our social work and psych and psychologists over the past few years not just with us or funds but on a consistent basis um so that we have a psychologist and we have a social worker in all of our schools pre-k through 12th grade the 12th plus is our transition program and we have one of our psychologists who is at the transition program working with our adults our young adults we have school counselors at the uh sixth through eighth i'm sorry the um sixth through twelfth grade level and the school counselors you know their role um we think of their role a lot of times like especially at

122the high school that they're helping kids with the post-secondary yes they are doing that they are also the people who know some of our kids the best and so they are a huge support to them as they're returning to school to make sure they're reaching out to them checking in on them and making sure that they're getting the supports that they need as they transition back um we have the mtss interventionists and we did mention that they're reading and um math interventionists we also provide interventions for social work i mean for social emotional needs and that is something through the esser funds the mtss process it systematically identifies um individual students needs and then we provide research informed supports for students so these individuals could be something like it could be something like um this

123the student goes to the reading a reading support reading interventionist and they have six to eight weeks of intervention and we monitor their progress as they do this and eventually they graduate from the need for the intervention we also do that with our social work we might have students who have who need to work on problem solving skills that would be done through an intervention they don't need to go to the social worker or be qualified for special education services on a consistent basis but they need to go for an intervention to help them get over a humber get through something and learn a coping skill okay we have our wellness team the wellness team is comprised of individuals who provide support to the acute support to students these team members each bring a particular

124area of expertise to the intervention process so typically students who are working with a wellness team staff member requires services and support in one of these areas there are some of our you know students who are facing some of our biggest challenges as far as their mental health and social emotional well-being the goal of the wellness team is to provide prevention education and intervention to students in crisis and to help transition them back to a place where they're able to apply the coping and problem solving skills with a lower level of support and a greater level of independence and although this team has begun its work at the high school level these individuals assist their colleagues and students throughout all schools they also if they're needed they will go to a different school and work

125with the social worker a psychologist in a building and provide support they also provide training to other staff members and teams throughout the district so the last fourth critical practice is to use data as an opportunity to share power to deepen our relationships and to continuously improve support for our students and families and community members so since the start of the pandemic we've heard often the concerns that have arisen in barrington regarding the well-being of our students our parents and our staff and you know we take those concerns very seriously we've had you know discussions about this numerous times at the board table in response to those concerns in addition to all of the supports that we're putting in place we've also worked with hanover research developed to develop a trauma informed survey this survey

126and i'm not supposed to use the word survey i know because we've been surveyed but i will say this survey this one really counts because it's important not that the others didn't but we do really want to make sure that people are filling out this survey and giving us their feedback so it's optional it does ask you to share your name it would be really helpful if you know community if you could share your names and students if you could share your names parents it will be offered to students in sixth grade up it will be offered to parents of all levels and then it will be offered to our staff as well and the survey is the information that we're gathering from the survey is confidential and it will only be used to identify

127common areas of need throughout our community and then we may also reach out to individuals who we identify as people who are saying i need more support or i'm not happy with the services that are being provided or why aren't you doing you know a b or c and kind of will be able to reach out to people the survey window opens thank you to our i.t team and to samantha our communications director the survey window opens tomorrow morning at eight o'clock and it will remain open for two weeks it's not anything that students will take in school they're not going to set aside a class period to do it so it's not going to interrupt instructional time and it also gives people an opportunity to take the survey in the privacy of their own

128home where they can go through it at their own pace and give some helpful feedback so that we know how to support people we encourage you to provide the feedback to us so that we can we can design our work so it's more targeted and effective this is another data source that we use to guide our supports for students and that's the accra personal learning plan the students share their personal goals for the year and when they take and you can see that up in the little blue circle up in the left there it says personal statement um this is just a sample that we have through acra but this is a personal learning plan that the goal is for the students to as they're taking the sel screener they're sharing with us you know

129their thoughts on do i have supports at school this is different this is not a trauma-informed screener it's offered twice a year and the goal along with their ratings on the screener help the teacher and the student better understand the students desires and strengths and areas of challenge so the teachers conference with their students and they talk about what they can do to reach their goals by using those strengths and then how to overcome their obstacles um the teachers are able to modify their instruction to better meet the students learning needs based on you know those kind of conversations and saying you score really well here it looks like you're struggling here what do we need to do differently and it really does give a teacher a good sense of what the students needs are

130and i think it also helps the student realize my teacher cares enough to dig this deep down into me personally um there are times when the students need more support than those classroom interventions and then that's when the mtss teams will review this this would be one piece of data that they would review um they would they would um uh also get data from other sources so for example teacher you know uh teacher observations parent input and then some of the surveys that we're doing and some of the screeners that we do the screener is offered in october and then again in march so it's we do it at the beginning of the year and at the end of the year and then we change group we do the screener from second grade through 12th

131grade we our sel team was able to meet and uh develop lesson plans for teachers to help students understand what the questions were asking because we felt that was a need so that they at this the questions are obviously designed for grade levels so that they understand them they're asked differently at different grade levels but we wanted to make sure that the students knew what was being asked of them so we did some mini lessons that the teachers developed prior to doing the screener how do you do it in middle school or high school when there's multiple teachers so we usually choose like a class period to do it and steve you could probably share a little bit about how you were able to administer the screener at the high school level so we usually

132have a special period that's built in so take everybody offline so um so we have a special period that we build in so we take everybody offline so maybe third period is extended 45 minutes and it becomes a survey period so usually happens a couple of times a year for the sel survey but also for the illinois use survey that we want to get feedback from all of our students so a cycle that we follow on a a yearly and two year plan there's some other things we have to do as well so so um i did want to share with you you know in summary dr hunt kicked off this school year with our hashtag see seethestudent220 and our focus in barrington 220 is to see the whole student like i said that's why

133we're collaborating our departments are collaborating and we're making sure that we are seeing the whole student and we have many supports in place for a typical school year but we've added these additional supports for students for staff and for families and and as we transition into our new normal together we need to work together we hope that our community will continue to encourage and help one another and remind each other that we are all working together it's okay to talk about your feelings and it's okay to ask for help for yourself or for others we have students who are very skilled in doing that and they help each other a lot so i hope our parents will give us the feedback we need to make sure we're providing supports as well as our teachers so

134thank you for your attention this evening thank you thank you thank you so much any other questions i just wanted i had one question um again thank you so much for that that's a lot of data a lot of data to go through you talked about um as for funds that are funding some of the staff please remind us um i believe we've supplemented in all areas there's nothing that would go away in years to come but we've supplemented it added and enhanced in each of the areas and they want to make sure that people know that that's not going to go away after the essa funds go away it might just be back to our normal levels correct so we will have the typical supports that we have in place we're amping it up

135to make sure we have more people to work with more students and meet more needs yes and these are your positions that we have added to the staff thank you so the number the number of individuals is the difference right yes the level of service you know will be impacted by that but the services will be in place and i think to that point you know beth mentioned this there's a ton of support and service here if you if you have needs and you need help from a parent perspective now is the time to please step forward and let us support students through so how should parents do that should they reach out to their teacher or their principal or both the above just reach out and you will a parent will be directed in

136the right direction um because we have and i will tell you teams are up and running you know i i know it's the start of the school year i've already sat in on data teams where they're already talking about data from this year and determining what they need to do so people are on this and they're they're ready for people you know if people call if parents call and they're seeking help you can talk to teachers you can talk to administrators you know just make sure that you reach out to somebody our related service staff psychologists social workers anybody just call or email and let us know that you need support thank you both so much for all the thought and the work that went into this and and the data uh a couple of

137questions um how are we with bilingual availability with the hanover survey ekra and also the psychologists and social workers we have the spanish version as well so we're offering that as well we do have some bilingual staff and especially the barrington youth and family services they have bilingual staff as well so we're making sure we're trying to support all um all of our students so that so the social workers and psychologists are available at a bilingual capacity for for all grade levels right i mean that that might need it like high school middle class something we've added to aaron is we've we've added um home uh like liaisons um and we have bilingual liaisons family liaisons home family um and so they are reaching out to some of our families um we have at the

138high school we're working on an interpreter at the high school level for students with special needs and then we have family liaisons at the high school we also have a family liaison at the district office elementary and middle school levels so it's great because i know that some of our demographics got hit harder by in terms of family loss than the other parts of our and we've offered barrington youth and family services offered support groups at sunny hill through our staff and so we were able to support families um and you know in a more centralized location for some of our families they also do zoom um so there are lots of opportunities for us to support okay great thank you so much for coming that and then with regard to i know that for

139the survey um six and up can take it and then parents at every grade level um what are uh is there is like a training or something for elementary teachers just to you know kind of pick up on you know if if a student does need extra service because of something that's covered related yes is there is it not necessarily like a universal screen but something that they're paying attention to with each student maybe asking some questions for each one just to make sure a student that may need something extra isn't kind of like slipping through because we don't know it so we have obviously we have the teachers you know monitoring for the academic portion and doing quick assessments along the way so formative assessment so we're making sure we're keeping track of student

140progress as far as sel goes all of our staff is trained to identify when students are struggling um with their social emotional well-being and so yes they all have that training also that's just i mean we're all super sensitive to the fact that we need to be looking out for these things um and then we have uh additional layers of that support where we have people reaching out to families and saying you know we haven't seen your child at school yet can you know doing the home liaison we were able to do home visits with people so there's yes we have a heightened heightened level of um sensitivity to our students needs and that home liaison piece is new because of the esser funding is that right we always had something we yes we've had

141the home liaison position um our the person who was in that position retired so we have somebody new now but we've always had that position yeah um we've been able to support it a little bit more or we just we just aren't as needed as in terms of yeah it's well supported yeah family yes it's very well supported that i mean i'm looking at steve but that's very well supported yeah that piece is great i didn't know we had that service but this is really good especially you know in the time and i think our psychologists and social workers are spending more times and more time talking with families as well they've spent i think i mentioned this one of the last times when we were you know in the pandemic where we were in

142not in school when we had a board meeting we we talked about the fact that our psychologists and social workers are spending a lot of time talking to parents more than they ever have you know about their concerns and about their needs because it impacts the family yeah absolutely wow well thank you so much very encouraging and we'll get this posted to bordock so we can refer to it if we need to yes anything else thank you thank you all thank you thank you so much that was a long presentation but we wanted to make sure it was good much needed and worth it so next up is going to be our discussion on the referendum construction update a two minute break two minute break okay oh we transitioned yes be ready to get back

143come back and get restarted uh now i've lost my place here okay so referendum construction update do you want to introduce her let him get started it's a crowd that needs no introduction that's true all right doctor bye nicole tara they are the referendum and they've been doing a great job uh progress is i i think we're just excited to hear the the progress the presentation and some opportunities for consideration for the board so i'll get out of the way and let you and if people want to follow along it's refresh your board docs and it's in your board box now too the most latest thank you dr hunt i'm excited to be here tonight to provide an update on the progress we've been making over the summer months with our referendum our bill 220

144projects [Applause] this is kind of our organizer for tonight you know this build 220 project is a multi-year endeavor so it's always good to look at the timeline and where we're at on our progress as we progress through the different phases um we're very excited because our prior presentations a lot of this has been design work and kind of work we're looking forward to tonight is the first time we get to actually share some construction updates of actually seeing the tangible results of how these ideas we've had how to benefit our students are actually coming uh in fruition we'll we will continue with design uh there will be some design updates that will be part of our presentation and then also a financial update to go along with that so uh oh and i do

145want to mention in addition to the three of us we do have our genius bar in the back of the room [Laughter] [Applause] thank you guys for being here as well all right let's jump in um this first slide i am sure and breaking a lot of powerpoint rules um with the amount of content [Applause] right i'm fully acknowledging on the front end however you know i thought it was important to include because build 220 and the rough random question really does touch every school will be impacted in a positive way through the different projects for each of the buildings um you know the yellow bar kind of highlights where we're at on that timeline we're about a quarter of the way through the multi-year project so let's now go into a little more detail

146and a little bit easier on the eyes how to read we've logically grouped the schools together this first slide we're talking about the two middle schools in grove uh you know for the board's benefit as well as the community we intentionally group these together to address safety and security to remove the mobiles and add as katie pointed out uh in her report from safety and security the priority was to add a secure entrance vestibule at pro yep and uh you know we are well into construction uh you know for those two uh middle schools and for grove and at this time i'd like to turn it over to nicole who's going to provide some more information about the actual construction at this point so a lot has happened since we met about this last since

147we hadn't started anything yet now we've uh at prairie we've demolished the mobiles we demolished the bus lanes constructed some new bus lanes a lot of interior advancing renovations similar things we did bathroom renovations there we did mechanical replacements there we did a little bit of renovation in some science classrooms and we again demolished the mobiles broke ground you see a little bit more as barry mentioned earlier you can see the structural steel going up for the new additions you can actually see that building coming to fruition on the property there and as we go into the next the coming months the roof will start going on the exterior walls will start getting built so you really see it come together station and it grow can't really see anything going on there yet it's all

148on the inside so we have a new front entrance secure front entrance new front office as mentioned before we also have a new sensory room and ell room there and again bathroom renovations at that property too so coming up you'll actually see us break ground do some excavation and start the foundation for the new addition at grove as well i also want to mention at this time these three slides that we just showed those are actually graphics that samantha and annie in our communications department have put together and they will continue to provide those each month as far as updates with some pictures and information as to the progress and that can all be found on the build 220 website so really nice information and way to display that i think for our community so

149moving on uh the next group of schools we've got roslyn road countryside sunny hill and huff at this time we are nearing the end of the design phase for those four sites and this fall we will be bringing those projects to the next phase of going out to bid next we have barrington high school barrens high school as you recall you know we've given a few presentations along the way because it's over a year of design work so we had a 60 slideshow presentation uh back in march that we provided we've continued our work we're nearing the end of that design phase which will end at the end of october a couple things i want to make mention of steve and his team have been doing a great job at the high school of including

150our staff our administrators our coaches in the process we've also started to engage parents and community members a couple new opportunities that are planned next week during the high school parent teacher organization meeting this will be one of the topics that steve's going to share to continue to get input and feedback from our parents and then also in conjunction with homecoming on october 2nd during the morning breakfast and so forth will offer another opportunity to parents and the community we'll push this information out so it's available but they want to note that those are some new opportunities that we have planned to again get more feedback to make sure that our designs reflect the direction we want to head with the high school okay next we have this group of elementary schools and our early

151learning centers so rose north barrington sister schools group together lions elementary you will notice that we are just about uh you know this year in january going to enter the design phase and i think that's important because this is a busy year so starting in january every single school and facility in the district will be in one of the three phases between design bid and build we will be busy this year and looking forward to entering and starting the design at those four sites all right i also want to provide a quick update uh the board will recall that uh actually um that was the night that dennis and lance joined us for a presentation where we really walked through uh the principles of universal design and how that's helping inform our design plans we

152then had a community meeting in may where we gathered more input from community members and parents with universal design in mind and that meeting was really about big picture things like access where walls should be where doors should be but we got that information that helped inform our plans well we took it one step further this summer and in late july we then started to think about what's going on inside those spaces and we looked at the furniture so we had for four days countryside hosted it but we had an opportunity for students parents teachers community members to stop by look at different desks look at different stools seats tables teacher lecterns i mean we had a lot of different soft furniture seating and so we took that information to again inform our design plans

153and that was a very successful event so i want to mention that just more opportunities of how we've engaged our community so that sort of gets us to talking about the money so where are we so we you know got a little thermometer on here and so if we take a look at our our first group of schools we've committed 34 million dollars on the two middle schools and grow so that's our total cost as to what we're looking at so out of the 147 that would get us to the that first piece as we look at upcoming in the very near future bidding countryside in roslyn um so we've not committed those funds so that increase that you just saw on there is actually reflecting what we're anticipating from a projected budget perspective on

154our total costs and then for our our next two sunny hill and huff also will be bid then a little bit later this fall we anticipate so together those seven schools will be about 59 million dollars so so that's right about where where we are now obviously we've got big things coming and that and that's out of this is out of the 147 million that we've got lined up you know when the high school goes out we're proud that's probably around a 60 million dollar nut on the high school so you know that that's a much larger chunk that you'll see as we get out there but you know as we share this with you in the future it'll go from uh committed uh you know representing that's what we've you know we've included combination

155of bid costs that bids have been awarded as well as the other costs associated with it uh will be bid so that's sort of a budget number so that as we get a little further along you'll see countryside and bras and it'll be here's the dollar amount that we've committed for that so obviously when the bids come in those numbers adjust a little bit so that's where we are um you know right now we're about 59 million dollars um lined up that we anticipate being committed by the time we get to the end of this year so a couple other things i want to talk with you about uh you know the fine arts edition is not within the referendum scope so when the board was considering uh the total amount of the referendum there

156was an amount that was allocated for doing some design work for that now the design work hasn't started yet we're actually anticipating that it's likely that during the 2223 school year that process would kick off for that and the board at the time was uh was approving a referendum question had indicated it was likely that the board would go back to the community once that design work was done with the opportunity to ask for a referendum to approve construction of that that's a decision for the board to make in the future on that but i just wanted to remind you of of that little bit of history but that doing that actual construction work is not within the scope of of this referendum um as we have the other point i want to make is

157as we've done in the past with referenda in the past we have talked with community groups to support fundraising for items that are outside of the scope of the referendum so right now as as we're looking at that we you know we're starting some of those conversations and it's the same kind of thing if the board does um ask the community for a referendum with fine arts and if a referendum is approved we would have those same kinds of conversations with fine arts supporters but we've got more information on conversations have taken place and i'm going to ask dr winkleman to talk a little bit about the meeting that he has had with the horseshoe club to start some of those conversations around things that are not within our scope but that they're that would

158be beneficial for our curricular programs and for our athletic programs to support the district in the community thanks dave so you know thinking about the projects at the high school when i displayed that slide with the project timeline you know at the conclusion of this school year we will start our first phase of construction at barrington high school that will continue then through february of 2025 right but those first projects we've designated that we're going to start with projects that are site work related basically everything north of the building itself you may recall that from the presentation we gave in march right that's what we've decided to start so it's going to be touching that varsity baseball field the turf section between the baseball and the stadium and then everything on the other side of

159the creek that consists of the fields of dreams property that's where our first construction is going to take place so knowing that we're starting there we thought it was a good time to engage the horseshoe club as they have as dave mentioned participate in the past when we've done these type of spaces that they've been involved in partnering with us and so we will complete all of the projects that were included in the referendum but there are some decision points when you do design of how you may want to enhance right so an example of that would be a scoreboard we are going to replace the scoreboards that field of dreams so that we have current working equipment but there's a lot of options with scoreboards right scoreboard's purpose is to convey information about the

160game right but you can go from that to having the player that's bad that's up to bats number displayed to a pitch count to a video board there's options and that would be an example of we're going to provide new scoreboards that will last and provide that function for our community for the years to come however it's a matter of do we want to enhance that experience and that would be an opportunity where maybe fundraising would come into play same you know concept with seating there's a lot of different options with seating we will provide the seating but do you want metal or aluminum bleacher resin seat there's a lot of options so these are things we discussed at the horseshoe club meeting plus their invited guests two fridays ago to just bring these concepts

161forward see interest another topic that came up was about turf and uh the baseball turf and you know we know that at one of the final board meetings when uh the items were being determined that would be included in the 147 million dollar referendum question one of the last items discussed was should the turf for the infield at the varsity baseball field be in or out those of you that were on the board or if you were watching the board music time we were kind of using that and dave had a spreadsheet where he was keeping track of items that were going to be in or out on that 147 million referendum question through our design work we have determined that the infield turf could be included in the referendum uh projects at the high

162school starting next year and we would still be able to meet those other expectations of what was identified in the referendum and be able to afford to do that it also you know we are going to be which is displayed on the slide here touching that section of grass which we call the multi-purpose turf field because we want to be able to activate that for our pe classes and our sports and activities and the community by putting in synthetic turf it's an ideal time to take advantage of the fact that we're adding turf right adjacent to it we would have you know the materials the workers it would be financially a real you can leverage the ability of doing it at this time by looking at doing turf on the varsity baseball field so we

163want to point that out and bring that as part of our presentations and a future decision to turf that would be more expensive because of that mobilization and some of the other the other work and impact on the fields do you want to discuss that now or do you want to yeah [Applause] [Laughter] so maybe we addressed that question first i just had a couple of questions around that so in the presentation that we received um i think it was in our board puppet it showed a lot of different enhancements the canopies and the different kinds of seeding and things like that it was difficult to ascertain what was in and what was out right from that presentation um so do we feel like the varsity infield terping that is the highest priority of all

164of those other enhancements just want to triple check that yeah i would believe that to be the case if you look back in terms of what was pulled off the varsity baseball field was the last thing i believe in looking at the documents back the last thing to be pulled off you look from a educational benefit both from physical education and then the athletic standpoint i think it it certainly carries the most uh opportunity to benefit kids and numbers of students and we'd be able to afford that because of some of the savings that have come in from the projects that are already underway so we're getting there within that yeah under projected dollars thus far okay um obviously this is a long journey that's part of the decision that you you have to you

165know take into consideration uh but i think we feel confident we can deliver on what was promised and include this piece and it's the varsity field you're the one closest to the school correct yes not in the field of dreams right it's the one shown on the right hand side here so it'd just be the in field right not the entire field right to the left is the varsity baseball i'm sorry varsity softball field which is currently proposed as as turf that's part of the budget correct so both fields will get turned both and then the the field that's shown next to varsity that field in between that's grass field now that's shown there that's turf also correct correct and then the tennis courts are shown relocated to there yeah as well so we would

166have so we're doing a tremendous amount of site work in that area and this could be included in that work i'm not a turf specialist but is it the exact same turf you'd use for a multi-purpose field as you would for a baseball field or it's a different likely not you would you would do something different that was specific for okay for applications on a baseball field design so the activities would be consistent with that and our high school coaches athletic director and so forth they've been able to provide that type of information during all these design meetings we've been having to specify the type of material and surfaces that they would be looking for of the different products on the market the softball turf be the same as the baseball turf or that would

167be different also that's probably the same probably about the same okay and sandra you had raised the point of there there were other items i gave a couple examples tonight i'm actually waiting for a response um from pepper of those items specifically and some costs associated with those different items that we shared with the horseshoe club like the scoreboards and the in the seating area shading sales i got to be honest i spent a lot of time at these fields there's no shade that's another item we discussed that night that we think could be a benefit and add value to the experience everything on that presentation that said enhancement was not dollars that were in the reference correct and to be clear that was the presentation that was shared with the horseshoe club right i

168didn't duplicate the whole presentation for tonight i just tried to give some examples of things that we shared with them but i can i'll just comment um the athletic director and some of the coaches came to talk to us about the fields i don't know i don't remember everybody else was here on the board angel i just know you were there and they gave us some great data on you know why it's important to turf you know what what you see here as well um how many injuries were caused due to just even practices on some of the grass fields that we have today so just uh that's one thing that stuck out in my mind when they came to talk to us a few years ago well in transitioning to more community use i

169mean the ability to have community access the fields because you're not worried about wear and tear and weather right uh to protect for an upcoming week of games and events yeah and that's likely why you're considering the infield of baseball because that's usually what causes baseball games to be to be canceled and so forth and so i'm sure there's going to be lots of improved drainage if we do turf as well because if anybody drives through there when it's raining you know it's bad um it's a little scary what's the estimated cost to turf both fields just out of curiosity uh it's um 700 000 for the infield for baseball and i don't want to quote the softball field without looking it up because i haven't looked at that recently but i can get that

170to you that was within the numbers in the level one i think right yeah correct the term for the uh what was removed at that last board meeting when we were determining the items was the infield turf for baseball are there other fundraising sources besides the horseshoe club that we might be able to request we're putting together a comprehensive way to do this so that would be through fundraising it could also be through naming rights and it could also be through advertising those would be other examples of ways that and with things that we have done in the past in order to generate the funds in order to accomplish these enhancements so as an example the high school school board was funded through sponsorship um not out of district funds so if you weren't aware

171of that we might be able to do something similar like that and we would follow the same policy and practices that prior boards have utilized because we have that spelled out of the process that we would use if we were to consider using those same things for naming rights and so forth for these spaces i don't know if this is a fair question but thinking back to when we were deciding what would be in the referendum as a board that summer how did the field of dreams was the whole project in the first level because to me the like how does the turf fit in with drainage fit in with it being one whole project in softball in the field of dreams area so the field of dreams and the items that were included were

172put together during prior to referendum if you recall we were doing blueprint 220 right and we had a master facility plan conducted those items were identified then and they were brought forward and involved in the level one items at the high school we never really called it out if you go back to the line items it was never specifically called out like the front atrium at the high school or liked the varsity baseball field it was always embedded within them it never got pulled out in discussions with the board so you won't find it in like any of those documents as a separate called out line item but it was it was discussed and i do recall some board meetings where that actual question was raised where does field of dreams fit in and it

173was in the level one item what was the thought process of it being in there do you remember because maybe that was before i was on the board safety and security i believe we were looking um not only at the bleachers and that there was potential to fall um i think maybe it's like the freshman i can't remember what the varsity bleachers are sure um and then i think that just you know aging condition of the building you're exactly right the center building was compared to yeah that was the big thing was the center building the center building okay thanks for bringing that up angela that's exactly right okay because i guess from building to the bleachers to the turf i don't understand the progression to of that that it includes the turf that was

174one the turf was included one of the items that was identified in the master facility plan um because of the safety and security nature i think we called out those things but there was a lot of detail like there's a lot of level one things that we're doing matter of fact a lot of the money we're spending out of field of dreams is to correct some of the in-ground issues with plumbing and electric and things that cause our lights or our scoreboards and things not to work okay so that's why it's kind of in that level one i think that's why it never got pulled out because it would be hard to say of all these things identify the master facility plan we're going to pull certain little sections of that out it was always

175just lumped together as safety and security um because that's where it kind of resided but we never pulled it separately okay that helps to understand how how it came together but the field conditions was part of the master facility plans we knew we had concerns with those fields that they needed work to them out there all throughout there i'm supportive of turfing infield at the varsity baseball field i think that makes a lot of sense um as you stated it was one of the last things that didn't make the cut so that should be the first thing that comes in um so i would be supportive of us adding turf to the infield for varsity baseball do we have is everybody else in the concurrence there or um so we need a decision on this

176tonight i think we need some direction on it for sure i mean i don't have any problem with that i just was talking to dr hunto and would like to review any partnership agreements that we have um you know in that area to make sure that we um i think we've got some due diligence that would have to i think that'd be great and if it changes the direction we'll certainly you know update the board it's it's more of do we want to spend the time going down this direction to do that due diligence at this point i think we're looking for direction for and i think our recommendation is with the availability with the staging with everything in place this makes sense to because to come back it's going to cost more money but

177we've got some more to do to get to that point where it's you know we believe it's uh i i think we all feel very good about it but probably some items of due diligence to to work through awesome would you mind sharing what you're doing your due diligence would you mind sharing that um contract with uh sure that'd be great i guess i guess the only concern i have is that we're early in the project of the whole referendum and if we spend this money as our extra money are we for sure going to be good at the end that's my you know that we're not going to be like oh we can't do this project at the end in a different order because we spent that money as you might imagine that was

178certainly one of the questions that came to me right away was what do you think dave and and then we had a variety of conversations around do we believe that we can fulfill the obligations the community and to the board of what the referendum projects if we take this on and i would say that with with a very very high level of confidence we believe that we can deliver on everything and and still get this project in and the other i've got a couple of questions not related to the baseball field but is there any other do we with getting the data on the partnerships um is there anyone else that let me ask this is anybody opposed to us moving forward with turfing the enfield of the varsity baseball field i just want to

179clarify again this is to continue to do diligence process not necessarily committing fully right correct we'll go out to bid and you know all that but i think you i mean with all of this you hold final authority until you approve a bid okay thank you um but i would not send this administration down a road if if you were not comfortable with it i mean if there's if there's due diligence that comes back that creates a red flag for all of us sure yeah do we want to bring it back in two weeks do you need to have i guess that was a question was asked earlier we need to know it tonight or can we reconfirm in two weeks it sounds like you've got some hesitation people want to have ask some more

180questions i would like definitive costs i think i heard 700 grand for the baseball field and we still need to get the softball fields um validated correct well we're not validating but you need to look it up the cost for the uh the softball field is already is included in the other work that was part of the referendum so that's not an above and beyond cost oh i'm sorry that's included i just didn't want to quote the number because it's something we had talked about a few weeks ago that i don't want to misspeak but dave's absolutely right the cost for the softball turf is already in the number that we were working with from the master facility plan and identifying that as a understanding thank you so it's really the only extra cost is

181this conversation about the infield for baseball which was taken off that question when it was posed the 700 000 is coming from some like kind of some overage that we have to like what's happening right over him availability underage and cost yeah yeah right so yeah off of savings though okay so so lower than anticipated costs on other projects that we commit already committed to yes okay got it and it's a little less than half of what the board took off of the referendum i think the referendum was like 1.7 or something like that in that range so we're not adding everything back in we're only adding in what we think we can afford actually the number that was taken off at at that time the cost was estimated at 541 thousand dollars okay and

182change um but we had um pepper give us a new estimate of what it would cost today and it was an estimate of seven hundred thousand i mean do you know how much in savings we're looking at in term like for for now i think that we're pulling that from so that's 100 000 comes from about how long well you know we talked about that with the uh with the board when we were looking at our middle school bids if you might remember middle school bids came in very favorable so so we were looking at a few million dollars under what our projected cost was and the you know the challenge you know which is really i think sort of the question that leo was posing earlier as well is well what's going to happen

183is this plays out and we know just as bids have come in under some bids can come in over right yeah enough to compensate right and and that was part of our internal conversations that we had uh at length on do we think that we can do this is this doable now you know as your business manager i'll tell you i am both in my professional capacity working for you as well as by nature conservative so i i am not excited about um you know having any additional cost laid in you know until we're at the final throws of the process but that being said you have to layer in a a level of reasonableness and appropriateness and trying to make the right decisions on behalf of the board in the community so in this

184case as we talked about it i believe that we are still protected from some bids that may come into the future if they come in higher than we're anticipated we still have sufficient reasonable uh actually even larger than the reasonable sufficient amount of money that would be available to help cover any of those overages now we can't guarantee that until you know until we get out into probably early 25 that we will guarantee exactly when everything is done and what the final costs are that being said i believe we're an appropriate spot that this is a very prudent investment uh to deliver the right kind of of enhanced curricular programming provide for our athletics program and our community to be able to use our fields and our resources and do it in a cost effective

185manner and not jeopardize the other work that we have in place i think it's also important to note um is that every piece of the project had had some contingency built into it as well so not only do we have some underage in our spend so far but we also do still have contingency in every aspect right and that may release and make additional funds available as well that's correct yeah great point thank you is that 50 contingency that i saw in the previous presentation pretty consistent across the board or is or does it vary based on project no so we have a five percent design contingency and a five percent construction contingency built in on on our projects five okay it's a total of ten it but it's broken up into two pieces oh

186i think so which is a similar number to what we use all our summer projects so as you see that coming forward we'll there we'll also be adding a 10 contingency on that is the number that we use in some cases we use um all of that or a little more in some cases we use very little or none and that just varies by you know project by project okay by approving this as a board are we losing the opportunity to use fundraising to do the uh do this project then are we i think the fundraising would well right so we wouldn't be looking for fundraising for this for the infield we'll take this one off the list of crushes yes but there would be other projects entrance way and scoreboard enhancement there's a list

187of items that were identified as enhancements no we i saw the presentation so those would be the ones that we would be but this was also one of those at your presentation okay so for the four of you veteran board members you feel like this is the most important thing to bring back that was taken off when you were deciding what to what would go in the referendum would you agree no i wouldn't say that i mean boy that uh that art center was something that we really didn't want to give up but that's actually more money i mean it's not that we have this kind of built-in i guess in terms of feasibility right with costs right i mean it's the last thing that we discussed taking oh it was the very last thing

188that it was okay that's my recollection i mean the goal was to get the price down so that the board could universally unanimously say yes we support this and there were some members of the board that really wanted to cut cut and this is where we said all right if we take this out can we bring this to the you know community and it was yes we can do that so this was the last thing we took out to get down to the number that people felt comfortable with it would be it would make sense to be the first thing back in other words okay thank you kind of because the amount that it was too conveniently matched cutting it to match the number oh i see so so both okay all right so are

189we good to have the administration move forward i'm sure yeah yeah or at least personal information as requested for sure and if there's other things you want please just let it let us know so i had a couple other questions if you remember so since you brought up fine arts one one concern i had when um you were presenting is that if we don't get to the fine arts design until the year 2022 you know one of the reasons we put in the i think it was several hundred thousand dollars to do the design um was so that we could um show the community what we were thinking about because some of the feedback we got and one of the reasons we pulled it off was because um the perception was we were building more

190than we maybe have needed um so i know we've got a lot going on this year but i just want to make sure to remind us that one of the reasons we put in that design work is so that we could show the community so i don't think we want to go back and ask for money again until we're able to show so if we don't look at it until 2022 then that means it'll be even later than that that we could even go back to the community ask for dollars so i just want to make sure i'm calculating that correctly and that might be a broader conversation to come back around i think that's our initial thinking i think the full board would want to have a conversation about when does it make sense

191to even consider going back to the community and back it off from there so i mean that may be a broader conversation well it's also a good thing to possibly talk about with strategic plan you know and so to have a visual this would be helpful you know that's not happening immediately but that's coming up so i would agree with sandra that sooner might be better but i hate to overburden everyone i know it was a painful thing for many of us to take off um but it's a capacity issue too i mean if you look at all of the design we're trying to go through the people that are engaged in that to put that on top i just think we need to we need to think through that well this is our first

192update in a long time so we're just asking everything sorry so i think i i heard you slip in there pancake breakfast so we're on for the pancake breakfast for homecoming [Applause] that's exciting yes yes steve said so it's official even if you slip in the cage pancakes awesome oh my gosh let me get emotional um one other thing on grove is there an opportunity for us to go and see growth or could there be absolutely absolutely that would be great why don't we um why don't we talk about putting some opportunities together for board members uh to come see some of the work that's been done i i think that'd be great for you and i think people love to see in buildings too so yeah why don't we work something out so community

193celebration along these milestones or something would be if we can if we can we couldn't do anything last year it was all zoom so whatever makes sense it's reasonable that would be great riding the steel beam nicole nicole okay i have one more question on the timeline i think it was slide one of the first timelines maybe slide no up earlier with the station and on the first timeline that was shown so just in case community members are looking at this we are still planning to have students in the new building in the fall of 2022. yeah i'm really glad you pointed that out i should have mentioned that oh wow so it does show november of 22 but we believe that it'll be substantially complete and kids will be back in the building but

194there may be punch items you know things that didn't work but it's not going to prevent kids from being back in the classroom that's absolutely right so that's why it says november because we may be addressing some of those items but yes the intent is to bring our students back in next fall and you may want to just add that to that slide a little so that we don't nobody misinterprets what that means would that be called the avenue also or no just the two middle schools uh my comments were for the two middle schools um as you see it's december for grove so we have not had that discussion but we can certainly talk about that at the next referendum construction steering committee in greater detail of those months next fall of what that

195may look like we just haven't had that discussion but we did talk about the middle schools yes i'm really glad you brought that up thank you gross is it all of them [Applause] or any of anything else anybody else had okay thank you thank you so much thank you this is good you still get me i'm still up here yeah so our last discussion item is first reading of board policies [Applause] um we had how many about nine years ago and if they did not look too complicated is there an overall summary you could give or um give me one second sure there isn't a ton of yeah is there anyone in particular people want to talk through maybe two one thirty do you wanna talk about that one angela about 2.240. i i would

196suggest that if you were to talk about any of them i would suggest to colon 240 board policy development that's probably the uh policy we had some discussion in policy committee uh surrounding this one so if everyone takes a look at that this policy the content that would be added to this policy is around words importing gender and looking to have throughout our policy manual words importing the masculine and our feminine feminine gender including all gender neutral inclusive pronouns so for instance instead of his or her we would use gender-neutral pronouns or if you look at as an example one of the first applications of that that our committee reviewed is policy two colon one three zero as you know that policy reads in the first sentence the board of education directs through policy the

197superintendent in his or her charge we would change that our committee suggests saying the superintendent's charge rather than actually using the his or her wording so we had some discussion around that fitting with some of our conversations right now of looking at ways to improve policies that fit this type of criteria so even though 2 to 40 the importing words gender is something that came from press we applied it in this example on our own i think there was a note was it on that same policy to 240 that said that as the policies come up for review either through our own internal review five-year process or because there needs to be new updates to a policy then we would implement these changes um rather than just like go through the entire policy manual right

198now and try to like catch every single usage that was a lot of work yeah yeah i don't want to go through that again yeah so um you're just gonna take it as it goes i mean i i guess you know worst case scenario there may be some policies that we don't see for five years and you know there may be something that you know won't be changed until then but you know there's so many updates that are coming down from press right now that we're i think the rotation is going to increase significantly so um i do think that we're going to have our hands on a lot of policies this uh school year so i think a lot of the updates are going to be made in a pretty timely basis agreed you

199know another way that we will look at these and i don't want to steal nate's thunder a whole meeting ahead of him coming and giving an update but don't forget we also have um one of the uh subgroups for our district equity team is is on policy and so they will also be looking at policies periodically and we'll bring that to our our policy committee to look at so there's gonna be a lot of different ways that we'll have eyes on these if we were to adopt this approach that then as policies come forward we'll look at it through that lens of making sure it fits with this intent and that timeline can always be accelerated if it was you know felt necessary or appropriate yeah so i think so for example um to collide

200130. so we changed um his or her the first time so we said the superintendent's charge but like the second sentence it still says and holds him or her responsible so we would for instance under this new adapter policy that would be um and holds that person responsible right so we would make a tweak like that yep you see that one in the second sentence so do we want to change make that change now yeah yeah yeah yeah i would include it and then i'll turn it in as a change for second reading great we say so what are you changing to holds that first person responsible should we just repeat superintendent and hold for superintendent responsible it evaluates the superintendent [Laughter] superintendent responsible for the operation is that okay that works too sure sure

201okay got it [Applause] as mentioned many other policies it was not a substantial amount of content changes a lot of them are also legally required so we're making the updates so that we are in alignment with any new um changes that have happened so is everybody okay if we move forward all the policies that were presented for reading any others individually we need to second okay all right sounds like a careful result great thank you good work policy yeah lots of hard work yeah so next up trying to keep close to our o'clock here are the agenda items for september 21st our next meeting which is a little bit less than two weeks from now um is is there nothing or is there something that we already have on there [Applause] so i think we

202need a i'm not sure if it's a resolution or a motion dave about transfer of funds from operating funds to capital projects yes yes that's correct we will need a fund transfer item yes okay [Applause] okay we also have at the action for the second reading on the board policies that we just did um adoption of the budget 2021-2022 budget um the easement agreement [Applause] and the an action on the insurance change that we have reviewed in our packets as well then we have the discussion that we've talked about for equity race and culture diversity update also um additional policies oh the policy for public comment remember we were going to have a discussion on that so is everybody okay with us having having that on our agenda yes this is public not the minutes

203it's related to them it's related to the minutes oh okay so both and we will redistribute that uh opinion just so it's fresh for you to review okay craig are we protocols too or protocols the law enforcement agreements i do believe those will be [Music] is that a discussion item or is that that's just something that will approve i think that like emails i think we we're actually adding that to protocols so yeah yes we'll work on the wording oh that's right okay um i know what i was thinking about i was thinking about the um transportation you're going to get to us and when we might want to have an update on transportation yeah we'll have that conversation i just want to make sure that you have a very full meeting yes i'm not

204suggesting it has to go here i just want to remember just trying to remember what we talked about earlier in the meeting and that was it so one thing that i i don't know if the board would want to talk about this i mentioned this to dr hunt um i haven't had a chance to talk to any of you guys about it though but um definitely not this coming meeting and probably not for a couple but um you know looking at the information reports today we can see that there was another decrease as far as the number of um kids that are enrolled in the district i think it sound like one sunday or something like that and i can't remember what the decrease in enrollment was last year i think around 500 or something

205that it was a bigger number it was a bigger number you know i think that um again i won't use the word survey um questionnaire you know to reach out to those families that have left the district um at some point in the future you know like in the next couple of months and just ask them you know very short questionnaire that's you know why did you leave and then for you know let's learn i mean i i would i would think if we could um ask you know what did what do you see in your new district that district 220 does better and what do you see in your new district that you'd like to see district 220 improve on their new school they're not yeah they're not moving districts right there have moved

206too you never know um but you know i think that it would benefit us i mean you know certainly it's good to hear what we're doing great and what we need work with but also you know i think that it would show these families that we're committed to bringing them back if they did just you know choose another option and you know maybe build a little bit more goodwill with our community um so you know i don't know if it's something that we would need to discuss or maybe something we would just want to implement and and look at the results but i bet people would participate you know i think that that you know whether you send your kid to a private school or not if you live in this district you definitely want

207this school district to be the best in the state and um and i think there's a lot of pride and love for this this you know district so i don't know let me talk about that through with exec i know there's districts and worked in districts that have it's part of withdrawal process you associate that feedback so that maybe that's a broader conversation for the withdrawal process as well but i think that if it's just when they withdraw we don't really get the benefit of hearing what they you know like a comparative study with where they're going now i mean i think it it's nice to do a little follow-up yeah i mean i think we're yeah certainly due to covet and due to recent you know there's there's uh value in that information but

208then looking at it long term having a system in place that constantly is reviewing that information is also something we should consider yeah that's a good idea [Applause] this isn't an ad that you know how beth mentioned that hanover sel survey is going to come out tomorrow i think that i'm sure samantha will do a great job pushing it but i think it would be worthwhile for us and our own networks to encourage people to fill it out because i think that data is going to be really important and then it may also connect people with you know and students kids families with any kind of additional services that they need so i think that's the link is that it's too much yeah make sure people go to the email that that samantha sends it

209right yes we'll point them to that okay anything else do we have a motion to um i say it right uh consideration to approve the confidentiality of closed session minutes second roll call katie karam yeah sandra bradford yes erin chanding yes steve wang yes leah collister lazari yes angela wilcox yes barry altschuler yes and how about a motion to adjourn second [Applause] all in favor and the opposed all right well actually i think we started about five you