001And that's my >> 32 seconds. >> Thursday. >> All right. Someone just yawned. Maybe we >> Oh, it was me. I'm sorry. I'm so sorry you started it. >> Why does the human reaction do that? >> I don't know. You know what? Sometimes my cats do it, too. Sometimes my cats could have sworn that one time >> you guys. I was like, "Somebody's suffocating because they have lack of oxygen, so they're yawning." So, I need to cover my hand, >> right? Do I have >> I better take something. >> Yeah. >> All righty. >> Oh, the halftime. >> It is now 700 p.m. Tuesday, July 22nd, 202. >> Would you please lead the roll call? >> Here. >> Gonzalez Thomas >> present. present. >> Meadows >> present. >> Sliger >> present. >> Swissi >> present.
002>> Now stand for the pledge of allegiance. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Right. Ah, many items to ever remove or add today? >> No. >> All right. Great. Tonight we are celebrating the community health fairs organized by Kelly. >> Thank you. Kunrod and our district nurse coordinator and Amy Nelson, our district community outreach coordinator. Kelly and Amy, welcome and thank you for joining us this evening. Please stand, take the podium and tell us about this great new initiative that you develop. >> Thank you. Thank you for having us tonight. Um I am Amy Nelson and I'm the community outreach coordinator for Betavia Schools and this is Kelly Kunrod,
003our amazing district nurse. We are very proud and honored to be here today to celebrate um the combined efforts of both of our committees um to support families um and the students for access to medical care, dental, vision um throughout the district. Each year um at BPS 101 and all across the state of Illinois, there are um required public health requirements that are mandated by the state of Illinois. Being in attendance each year is very very important for our students. Um sense of belonging, academic, social, emotional development. Um exclusions for even one day impacts the student. In looking at our district's exclusionary trends, we notice that the most often the students and families um affected by medical exclusions are those that have difficult accessing medical care. In 2024 2025, 982 students out of our 528
004students were eligible for f federal subsidies. That was nearly 19% of our state student population. Well, not all these students experienced exclusions or difficulties accessing comprehensive health care services, but many did. Reasons include their ability to get the appointments. Oftentimes, these clinics are full and very difficult to schedule with. Um, some of our parents have difficult with transportations and barriers of fear of stigma, particularly when considering mental health um services. Our hypothesis was that if we could partner and bring services to the school and the community, we could eliminate most of those barriers. So, we planned two amazing events, one on the east side of Betavia and one on the west side to bring those things to light. Um, we brought health services on site at Mercy Homes and at HG Storm School. Um, I
005think this is the next slide. Yeah, perfect. Oh, there we go. Um so uh Mercy Homes um had a huge event um where there were many different community organizations there. Um but for our health fair portion of the day we had we partnered with uh La Familia Dental. They came and they did dental exams right there on site. They brought their big mobile clinic and kids um got in their mobile van and did the exams. Um, and then they did the same over at H Storm School. They did not have their big mobile van, but they changed the teachers lounge into their dental clinic. So, um, they brought dental chairs in and um did dental cleanings. Uh, 90 students were serviced um by that um by the dental. So, 90 kids got to have cleanings
006and exams, many that have never had that before. um they had vision screenings in conjunction with the Lions Club and then they had physicals and immunizations on site with the VNA. So we partnered um also with suicide prevention services and family counseling services to bring crisis services and mental health counseling right in our buildings during the year to provide services in addition to what um supports they were receiving from our student services staff. So in all um we are really excited about these numbers because this was our first time doing this and it was a huge success. We have a lot to celebrate and a lot to be really um encouraged by. Um mental health services for 28 students through family counseling and SPS. Um they hosted two comprehensive mobile health fairs. um provided on-site
007community outreach targeting medical services at community events. Like I mentioned before, 90 dental exams provided, 32 physicals and immunizations. Um the results of these partnerships are something that we should all be very proud of. I know I am super proud of it um because our families were able to access services that some really have a hard time accessing. So in my view, that is a huge win. Um, and we've been able to provide all of those other services to our family, the dental exams, physicals, immunizations, and the mental health. So, while we have so much to celebrate, we have growth aspirations. Also, um, just last week, we met with a representative for from Walmart Vision in Betavia and are working on growing our partnerships to include access to comprehensive vision care. So, um, someone the
008this gal from Walmart contacted me and said, "We would love to do more with you." And Natalie and I and Holly met with her. Um, and it was a great meeting. Um, so we're excited about that and the possibilities we have there. We have very much we very much look forward to continuing to grow the work that we're doing. Um, we just started, so we would love to even help more families. um and the impact of these services within our community. Um I feel like connecting with our families and building those relationships with them is really important and so this was another opportunity in my mind to do that and to show them that we really care about uh them, their families and the students. So, um, physical and mental health and wellness are a
009foundation to school success and we are really thrilled that we were able to do this this year and look forward to next year's. >> Thank you. >> That's all we have. Kevin, >> I do have a I apologize if I missed it. When were these health fairs? So the um westside event which was held at HC Storm School was in April like midappril I believe it was April 18th. >> It was Good Friday. >> Yeah, Good Friday um when we didn't have school. Um and then the um Betavia Apartments event was in June and um we had all of these um wonderful organizations there plus uh Betavia Apartments set up so many other organizations there like Chipin um provided a foam party for the kids that day. Um the Betavia Women's Club uh did all
010of the food. There were area churches there that supported the event and had booths. Everyone had a table. Um, Boys and Girls Club, which I know you've all heard about. Um, they had a table there as well. So, lots of great organizations at that event as well. >> Thank you. >> You're welcome. >> So, the totals that you provided, that is the total for just those two days. >> Yes. >> Yeah, it was great. >> Any other questions or comments? Right. Thank you very much. Amazing. Keep up the good work. >> Thank you. >> All right. Uh Cindy, do we have anyone wishing to address the board today? >> We do not. >> Okay. >> All right. Consent agenda. According to our board policy, we designate a portion of the agenda as consent agenda for
011those items that do not usually require extensive discussion before board action. These items are generally routine, recurring, and can be grouped together for efficiency. Steve, would you like to share our consent agenda? >> I would enjoy that immensely. 5.1 and 5.2 is the approval of the June 24th, 2025 meeting and close session minutes. 5.3 is the approval of our June 25th, 2025 special meeting minutes. 5.4 is our personnel report. And I would just like to do a quick commercial if I may. We're still in need of parapros. We're doing very well in a lot of our other areas. our parapros, we've increased their their uh their hourly rate significantly since our last bargain. We offer great benefits. Um and so if you are out there watching this and you have an interest in working with
012students, we really need you and we would love to have you. Uh 5.5 is our payroll and bills. 5.6 is uh our donations. We'd like to thank the uh JBN PTO for their generosity. 5.7 is the renewal of Chromebook service contract. 5.8 8 is the special education and curriculum contracts. And finally, 5.9 is the approval of the consent agenda. >> Any questions? >> Uh, for 5.7, the Chromebook. I had asked this in an email, too, but I thought it was interesting because here it says um that they pick up the Chromebooks weekly, but as a parent, I know that there are times when I get them back like the next day. So, I was curious about uh how much is handled inhouse by staff. >> So, it's kind of a complicated answer, but I'll give
013you our statistics to kind of explain that. Um, so this past year, um, we had 1,577 repair claims. So, that means IT Savvy with their weekly pickup took out 1577. in-house we do screens and keyboards. So, we had 548 of those that we were able to quickly turn around. Um, in any case, if the thing's broken and we ship it, they get a loaner and they'll use that until the other comes back. So, they're never without a device. Um, so as a district overall for the year, we had about 2100 full repair jobs the entire year. Now, if you do the math, how many students we have compared to that, that is a lot. So very useful service, helps us a lot. The the weekly schedules are really awesome. That helps prevent a lot of
014delays. So >> great. Thanks for that. >> Yeah. >> Anything else? I also had a question about the um family counseling services of Aurora and that there were four schools mentioned and just wondering you know what was the what's the reasoning was find behind using those four schools but not extending it to others. >> Yeah. So, we looked at the data in terms of the student needs um using low income as kind of the first threshold to look at and then what their social worker case loads and those types of pieces. So, um those were the schools. They're also title schools, title one schools. Hopefully, they continue to get funding. Um but that's how we selected those four schools, but we don't turn kids away. If there's a family in crisis, we're going to use
015those wraparound services as best we can. They're a great partner. Anyone else? Okay. I will entertain a motion to approve the consent agenda as presented. >> Motion by Aaron. >> Second by Danielle. Cindy, please lead us in a roll call vote. >> Meadows. >> Yes. >> Gilbert. >> Yes. >> Gonzalez. Thomas. >> Yes. >> Arandu. >> Yes. >> Gar. >> Yes. Yes. >> Slider. >> Yes. >> Thank you. Motion passes. All right. Tom reports FOYA. Um, we received a few uh this past month and those have been presented to the board, questions. Okay. Tony, treasurer update or request, whatever. >> Treasurer's report. Yeah, this is the the last of the year. It isn't necessarily the final say of the year is uh everything must still be audited but um there's nothing out of the ordinary
016there. >> Okay, Tom. Committee updates. >> There are none at the moment. >> Okay. >> Thanks, Summer. >> Oh, I'm sorry. Apologies. >> There will be there will be there will be a Did you want to do it now or you want to do it in your comments? >> Um I think let's do it now if that's okay. So I will turn it over to our board policy committee chairs as we did have our policy committee meeting yesterday but that's why it's not in the board book because the meeting took place after the board book was already published and posted. >> So yes so we met yesterday um so come August you organizing going to get like a whole booklet of all these um policies that have been updated and or are new. Um there
017are some procedures. However, we don't vote on those if we remember. We just present them um because they're kind of like homegrown as well. But the thing is is uh so we met yesterday and we looked at the policy 2.10 um which is our term and duties and officers. So our consensus was is just to mention it here. Um we only got one person's feedback before yesterday's meeting. So, if anybody else has input, we would like you to submit it to Aaron and I by August 12th. Um, that way we can see for the August meeting if we want to have that discussion about the terms. Um, so we're going to kind of go with, you know, what people thinks, majority, and so forth. Um, and then come September, if we don't hear anything, it'll
018basically be a motion or we'll just it'll just die if we want it changed or not. Um if we do decide to modify that just as a thanks so we we will have to modify one other policy which would be 2.210 and that's just how the reorganization policy is. >> So you want to um you're asking for us to email you feedback. >> Yeah. >> Okay. >> If and if you I guess if you don't email us then we're going to take that as of you like it the way it is and that's it. So the feedback would be to change. >> Okay. >> You can tell us if you don't want it to change >> or you like the way it is and you want to support that. You can let us know that
019whatever your opinion is on it. >> But if I don't hear an opinion I'm going to think of then you like it the way it is. >> So there was I guess um from the last one I thought you guys is there anything that you have to share with us that would make a difference in how we feel about it. We can do one or twoear terms, right? But there's nothing in it that would make >> there's nothing mandating. >> There's no law mandating the length of the term. Okay. The only thing we did ask and I don't know if she got back to us yet is just to reach out to um our rep and just to say what's is and she might have touched upon it in that meeting just to get her
020official comment. I don't we haven't heard back from her. So, um, with that being said, if she does reach out to Tom, he said that he would be more than willing to forward her response to us, um, because we don't meet again until August. >> So, by August 12th. Okay. Please, >> please. >> Yeah. because that way it gives us time >> to read it and then we can present it to Tom and that way we can have it on our August board meeting agenda to discuss. >> Yeah. Okay. >> Yeah. So there'll be a first read section under policy committee but the next board meeting regardless as Raquel alluded to we have a slew of other board policies that have to be reviewed. Was >> heavy. You were there like an hour and a
021half going through them. It was a lot. >> Yeah it was a lot. But it was good. >> How how many how much is how many of those other ones. Is it one year we had like 200 to look at? >> Not that many. It's probably 30 maybe. 25 30. >> I want to say there was like maybe 10 per page, right? Yeah. >> Yeah. It's pretty. >> But some of those were just procedures cliff. Yeah. They change one word. Many of them are not, but some of them are >> substantial. >> Two or three new ones. >> Yeah. One ones. >> One really big new one with two administrative procedures >> around sexual violence. Is there an opportunity to get that out earlier on than our board packet so that we have a little
022more time to look at that >> stuff do you think? >> So everything is right now accessible on great the web page. Okay. >> Um >> but I think we can get it to you guys. No problem. >> You go to our policy and you look under that section you'll see proposed revisions >> and they're all listed there. That's all I wanted to say on the update of the policy. >> Okay. Thank you. >> Good job. All right. We'll have a little bit more of a discussion about kind of committee roles and stuff at the during our board comments section. >> All right. Uh item 7.1, public hearing on the 2026 budget and budget and fund transfer. Funny. >> Yeah. So, one of the requirements of passing a budget each year is that the board
023of education must hold a public hearing and publish notice of the same. And um often in recent years, we've also been doing fund transfers. And so there's also requirement that before funds are transferred or monies are transferred between funds that we hold a public hearing. So this evening, we'll hold a public hearing for both of those topics. But before we do, I will give you a opportunity to see what's changed in the budget since we saw it last month. Just recap that a very high level and then hear from the public if any. And then um I will then take any of that feedback that's offered by the board of the public and incorporate that as best we can into the budget. And we'll present the full budget for board approval at your meeting in
024August. And we'll be done talking about the 2026 budget. We'll move on to the 2027 budget right in the next month after. >> All right. >> So much for starting this process early. >> Exactly. Yeah, we're just finishing. So, at a glance, there's some updated numbers here. Not much has changed, but uh total expenditures have gone up by about $2 million. Uh one that reflects changes in the acquisition of A12 Main Street that the board of education approved last month, assuming that goes through as planned. And there's been on some other revisions to operating revenue and expenditures, just kind of some uh small changes to reflect changes in our staffing plan and other refinements. So overall, we're doing a $14 million transfer from uh operating funds into our capital projects fund, which I'll cover in
025a little bit more detail in a few minutes. Overall, this is a $9.9 million change in fund balance. So, we're spending about $10 million more than we're taking in in this fiscal year. Uh 10.8 of that fund balance change is in our amongst our operating funds. Now, this is planned. This is for our warm safe try. We're spending some of the money essentially in our bank account to improve our schools on one-time expenditures. This is not a structural imbalance. As a matter of fact, we'll pay off all of our debt in 2026. will be completely debtree by January and the taxes in in 2026 at least the taxes that are imposed by the school board will go down by about 10% for the average home. So it's good news >> there clarify like the percentage
026of their tax bill will go down but the actual bill >> well as you know there are a number of taxing bodies who levy and we don't have any control over what the other taxing bodies do but we certainly have control over what we do and so the school board's portion of the average Bavian's tax bill will go down by 10%. relative to what it would have been otherwise, not necessarily relative to your last year's tax bill because if your house value goes up and it's reassessed, that changes all the math all over again. >> That's true, too. Those are there are many, many factors. Thanks for pointing that out. >> I just bring that up because people get their tax bill and say, "Well, my bill didn't go down." >> And it very well
027may not, but I the tax rate that is imposed by the school board will go down. the rate, not necessarily the overall bill. So, that's a more precise statement. Thank you for clarifying. >> Sorry, >> we just don't want to come back at you complaining. >> Uh, this is an overall view of all of our funds together. So this is the totality of our budget where the prior three years fiscal year 2025 which just ended fiscal year 2026 which just started on July 1st and then a forecast for the next three fiscal years. The blue bars represent revenue. The green bars represent expenditures and the yellow line that drawn across them are fund balance over that time frame. And you can see that you know through the I would say the co years uh we
028were saving more money uh we were spending less than we were taking in but that is kind of quickly changing especially because we're spending more on our schools as we must to keep them quite literally warm safe and dry the barest of bare essentials and we're drawing on our fund balances or the money in our bank account to do that. We're also drawing on our operating um revenue as well too. So we're putting both operating costs each year and fund balance toward that cost. It's in 2025 I think it was we estimated to be $48 million and that number with each passing day it seems goes up because of inflation and and costs that bear on the economy and tariffs and those sorts of things. It's it's getting very expensive to do this work. Here's
029a very similar summary with our operating funds. These are our education fund, our operations and maintenance fund and our transportation fund. Work in cash. So these what we consider the funds that we require to operate the school district on a given day. Same scenario but you see in red other financing and those are the transfers from those funds into capital projects and that's what's drawing down in particular those fund balances. As I mentioned earlier, we're we're transferring money between funds in particular, and this is one of the reasons why we're holding the public hearing this evening. We're moving $10 million from the education fund to the capital projects fund to fund that warm safe drive project and another $4 million, actually $4,48,000 from the operations and maintenance fund to the capital projects fund. This is
030a summary of basically everything that I just said, but noting that while we do expect a modest surplus in 2027, that would be the next fiscal year, not the one we're talking about this year, it'll be uh roughly balanced in 2028, but there will be a deficit in 2029 if we continue on these current trends. And so, we're going to need to be cautious. We expect that we're going to lose this year alone something like $1.2 2 million in state categoricals. We talked about this last month is the state while they're fully funding what's called the evidence-based funding formula, they're not putting additional money into reimbursements for transportation or special education. So the same amount of money is going in there into that pot in this coming fiscal year for the state of Illinois. And
031the costs that districts are seeking to reimburse are going up. So that means there's less money going around for everybody. And for us, that means a loss of about 1.2 2 million. We're also seeing unstability, instability in federal aid. There's questions about title funds and Medicaid and so forth. It's really unclear what's going to happen. We don't expect a significant impact for those funds in 2026, but there will likely be an impact in 2027 and beyond. Meanwhile, we're seeing rising costs in terms of delivering services to our students that exceed inflation. So that puts additional pressure on us. We're very proud of our new contract with BESBA. We're hoping that will address some staffing shortages in particular for PAR professionals. We're seeing some movement on that. As Steve mentioned earlier, we still have vacancies we're
032eager to fill. Um enrollment is stable. We, you know, after many, many years of declining enrollments, we don't expect much change. should roughly stay the same this year, but we do have a study underway to do uh analysis on that both in the future and whether you know capacity of our schools. And one thing that we can boast is that we're going to continue to make progress on our capital plan without new debt. Now, our capital plan is quite literally maintaining the barest of essentials. We're not improving our schools for modern-day education and the evolving needs that come with those, but we're keeping them warm, safe, and dry. So we do have more work to do on that front in the future. Some information historical enrollment is down 7% since 2020. We do expect it
033to be stable ahead if not slightly increasing. Uh staffing will increase slightly to 703 FTE. Class sizes will remain very stable at about 23 on average. The tax rate, as we discussed a few moments ago, is dropping by 10% this year. the tax rate, not tax bills per se. We'll retire all of our debt in 26 and um we do have we are making progress on the warm safe try plan, but with these increased costs and other revenue pressures that we're facing, we might have to extend the timeline from five years to something beyond questions that I can answer for you. >> I'm not hearing any. So, >> no. And is there any member here from the public wishing to address the board this evening and share their feedback on either the budget or the
034fund transfers? Hearing none. All right. So next steps for us is we'll make some more revisions to this budget, fill out the last aspects of it and present that and final form to you at your regular meeting next month. >> When it's actually when you're about ready to present it though, can you let send an email to saying this is this is what you're going to be voting on Tuesday before the I know there's a link to it. >> You guys book. >> Yeah, >> like as soon as it's done. Well, yeah, that would be nice. >> Uh, I'll >> if possible. >> Yeah, we could do that. I'm not sure. It's never really ever fully done. We're always tinkering with it up right up until the last minute, but when it's substantially complete, I'll
035certainly be happy to let you know. >> Thank you, >> Tony. Thanks. And thanks to everybody who put their hands in the pot to make this uh budget put together. Um, I do want to note I um there was a question from the board that was submitted about um the federal landscape that Tony alluded to a little bit about funding and what those impacts are. And as Tony kind of stated, the immediate impact is pretty minimal for us, but um actually I just read aby update from Dr. Sanders from our state superintendent and he is highlighting um and sharing some updated information that if the trend that Tony identified where our mandator mandatory categorical reimbursements continue to be reduced by the state to compensate for some of the other aspects that the state's initiatives are
036trying to fund for public education. it actually could as a secondary effect have a larger effect on our funding if if you understand what I'm saying. So to fund the EBF component um the state reduced mandatory categorical reimbursements if it gets deeper that will have an impact on us and if that's a result of what they have to do because federal funds are being frozen there's a ripple effect in all of it. So, um, >> when you say impact, Tom, could you elaborate on what you're referring to? >> Well, like other districts are much heavier reliant on title one and title two funding, for example, right? That it's not as impactful for us, but there are districts not too far from us here even who rely on that those funds and that's a flow through.
037Um, but if Illinois, you know, their funding from the federal government is frozen for those title funds, Illinois has to still then look for some options to support their schools that might fall under certain tiers, whereas we are in tier four. So, we feel kind of that the brunt of that response, right? Not intentional. I'm not trying to say that that's intentional. That's just what happens. Tony, did I misspeak on that? It's pretty >> No, it's a it's important point. I'm glad you made it. Thank you. >> Yeah, when things move as significantly as they have in the last several months, um there tends to be turbulence and then these things kind of jostle one another and we're going to have to be thinking about their potential impacts, how their interdependencies and how they're going
038to bump into each other. There are a lot of assumptions that are built into this forecast, a lot. And um some will come true and and perhaps many of them won't. And but we'll need to keep refining those assumptions as we learn more so that we can continue to paint or for pick the pattern. We can foresee the pattern as the as as time unfolds. So >> hence the aforementioned tinkering you're continually doing to the budget. >> That's right. >> All right. Nothing we have to do to formally close the hearing or anything? >> Nope. Just buried it within our meeting. Okay. >> All right. >> Okay. Item eight 8.1, right? 8.1. >> Yeah. Item 8.1 DMG recommendation for Board of Education goal monitoring. >> Yes. All right. So, just to kind of bring us
039back a little bit, uh, board in your packets are the revised presentations. Um these were the um this is the work that was sent to you a little bit over a month ago. But um to kind of refresh uh our memories a little bit since it has been a a little bit since we've talked as a group together about it. Um on May 20th we had a presentation uh here and Simone is actually here tonight with us. Thank you Simone for being here. Um Simone's not speaking tonight because she did her presentation and she did uh you know work with me and and uh several of you as individuals in terms of gather gathering your feedback, some of your thoughts, anything that you were concerned about or wanted to make sure um you were kind
040of able to um check off and knowing what question you had. Right. So, um, we took all that feedback, inserted certain aspects of that into our monitoring plan and the goals. Um, and so right now where we're at is hoping that tonight the board um, feels comfortable having had some questions answered and being able to approve your your monitoring power goals for the district. And part of the reason for this is, as we mentioned before, we are needing this as a district to help us understand how to monitor our progress with you. How to make sure that we're staying the course as an entire school district when buildings are working towards certain objectives or initiatives that they're staying on track and have that north star that you as a board have put and planted for
041everybody. Um so as far as goal setting um you know these are the board's high level goals goals organizationally speaking um when we talk about the measurement we had included uh aspects that the board I'm pulling up my copy as well apologies a second um so if you take a look at Slide 17. Okay. So, we we identified the priorities and the metrics. All right. None of this has changed. This all stayed um as was presented at the May board meeting. Then moving and and if you can see all the priorities, if you take a look at our data, um we one of the big things that we are working towards starting and launching right now for this year is the ELA curriculum and obviously there's monitoring goals there for the board around our ELA
042uh components and data. Um we're taking a look at our national and state assessments to use as comparators for how how our progress is looking as a school district. Um, as a reminder, the state will be entering into year two of its use of the ACT. Uh, so as we build more historical data, we we will have the ability to kind of have a longer range of comparative analysis on our progress. Um, yeah. So, and then one of the last things we'll mention is we anticipate as Simone had stated in May, you know, with a new reading curriculum in particular for our uh K through five programming that year one most likely could see an implementation dip. But uh given the amount of support and collaboration that went into it and the in the training
043and preparation for professional development, we think that once we get through that initial implementation phase, we'll we'll see a lot of good work and progress happening, more comfortability with the with the program. >> All right. >> That Tom, sorry to interrupt you well. It's top of mind, but so like this year we're piloting is not the right word. >> No, field test. >> Field test. That's right. Field test. So if that goes well, then next academic year we would implement across the district, right? So that would be the year you might see more of a dip. >> Correct or incorrect? >> Possibly >> because this is a pretty small sample size of the field tests. >> Yeah, there's 22 I think 22 teachers that are participating in field test. I think we added two more
044uh since we talked about this last time. So about 24 staff members doing that at the elementary. >> And again, we're we're trying not to rush it, but we're there is a sense of urgency for our students to to have um this type of of learning in their classrooms. We really have empowered the ELA salt team, which is a group of teachers and administrators to look at the data as it comes in from the field test and start to make decisions about what's next. So Tom and I aren't a part of that, but you know, we're kind of listening on the side to see like what is the timing that they're thinking would be doable. Um, so we're kind of in a waiting period to see how successful this is, this field test is going
045to be before we start talking about full implementation. There's a potential that it could start during this school year. Kind of like the budget, there may have to be tweaking and adjustments as we go along. If things are moving at quicker and progressing quicker than we anticipated, um, you know, we could look at that faster. Okay. Um, under this slide, if you take a look at the bottom, these, this was actually the additional feedback around our our board power goals and metrics for account, sorry, for accountability uh monitoring and part of our bi-annual reporting for the board. Um so that we would ensure that everything we're doing and taking a look at is not just recognizing what is working but also understanding and analyzing what hasn't been working. Where are we not progressing in certain
046areas where historically predictable achievement gaps might be occurring and and that has been at the forefront of what we're trying to do and tackle um to make sure we eliminate that predictability, right? And eliminate those trends. Um so that's under this particular slide. Um those targets under the red box are all the same from the last presentation last time you saw this in May. Okay. And then this is in reference to the use of the ACT. as the assessment. And then under strategic uh priority two um you had heard uh Brad and others and some of my I think my weekly updates to you have alluded to the fact that you know we had switched over to panorama in our use for students and part of the reason we had done that was it allowed
047students to have their own agency and provide how they're doing right prior to the use of panorama it was more uh with the previous product or tool we used it was driven by teacher observations and teacher perceptions so now we're getting student voice in it. One of the things that we're going to use moving forward is we're we're in the works right now of looking at how we can um do something similar and triangulate that data by incorporating students, excuse me, parents and teacher voice as well to take a look from all different angles about how our sense of belonging looks like. Um, one of the things I did want to point out, and I don't I don't know if I did as good of a job as I could have back in May when
048I when we went through this presentation, is this. I these things to me don't sit in isolation of each other, right? A student who feels like they belong in school is also a student who feels like they're a learner, right? When you talk about the academic setting um in our schools, and that's why we don't say just learning is one goal, this is one goal, like it all does work together. And it's really important that we we look at it as such. Um really similar to the presentation we heard from Amy and Kelly earlier today, right? Even just the mere fact that we're preventing trying to do everything we can to prevent students from feeling excluded from school by the exclusion date, right? They're being removed from an academic setting and by something in most
049cases is not in in a kid's control, right? And that that's unfortunate. Um, as a former building principal, that was like the worst day I ever experienced because I hated that list that I would get of who had to be spoken with because I knew, you know, I was a middle school principal. This wasn't on the kids, right? So, I really applaud the efforts that our teams are making to try and do what we can to reach out to more and more families and get them taken care of so that that's like checked off and you don't even have to worry about it when school starts. Um, okay. So having said that um as you know we have a new baseline coming in with Panorama. So we're going to continue to build our data but
050Panorama itself is a nationally used tool. So we do have nationally normed results that we can rely on as well. Um for for parents and for staff we're going to probably have to incorporate a little bit. Brad help me if I'm incorporating five essentials until we actually phase out right with some of the historical norms. going to look at those questions. There's going to be a couple of teams looking at this. Um, a couple of questions that we think are really important from the five essentials that we can carry in. We can modify and add those on to uh the surveys. Um, so we're looking at that as well. So, there'll be a couple of teams involved, student services, I believe, and equity. I wish Natalie was here because she's going to lead that process,
051but I believe those two teams are going to weigh in on the different surveys that are available and which is a real fit for Betavia and we'll help triangulate this data so we can trust what the students say and look at is it lining up with what the parents say and what the staff is saying as well. So under this particular area, there was a couple of questions that board members had about what does the data collection and reporting look like. And this will again be one of those um aspects of our presentation that we give you um in this coming year to to show what those uh breakdowns look like. How are we doing there? Um, I think as a board, one of the things I wanted to like to relieve any concern is
052as a strategic plan, the strategic plan is also built that we're able to be nimble and responsive. If things are working, how do we adjust to that? When things aren't working, how do we adjust to that and be responsive to what's not happening or what's not working? And the data is um, fortunately going to be what helps us drive that understanding and that conversation. Um so one of the things for example a new update that's coming is we just announced that they'll beo holding a webinar for administrators and districts uh at the end of the month of July because there are some new reporting formats and requirements that they're going to be introducing and sharing with this all 851 public school districts because that's a part of what we're required to share. And so that's
053like one of those aspects where um you know the data that we collect doesn't go away because that's still a part of our district report card and our school building report cards. Okay. All right. Then uh under the last priority but not least, right? They're all priorities. Um, we had our operational excellence and measurable goals here. Um, as part of our annual targets, those are the scores that keep us in the in the category we're at now. So, even though we're scoring a nearperfect score or if a perfect score, um, there's room for us. Now, Tony, correct me if I'm wrong, but my understanding there's an example. I didn't want to bring it up during your presentation, but I'll bring it up here. You could see our financial profile score actually take a small dip.
054That's completely out of our control because one aspect of the score that's impacted is how we are doing with our fund balance. >> Yeah. As we spend down fund balance, >> our score gets impacted a little. Yeah. If we go below 25% there's a pretty significant impact on that. Um also the day cash on hand is another factor. Um, so, um, I will in the final version of the budget model out what I think that's going to be for the current year and future years so I have an idea, but there's I'm modeling it out based off of certain assumptions that I don't have all the data that necessarily the state of Illinois uses. So, but I will have a an estimate of that. >> Is that pretty prescriptive? Like if you're not hitting fund
055balance, it's a certain point off. If you're not having a certain amount of cash on hand, it's a c you know.5 off or is it a little more oddly subjective? >> It's not subjective. It's very objective and there are ranges for yeah it it's relative to for example your fund balance is relative to your overall revenue right >> and it's for a certain subset of funds and if one if the Illinois municipal retire retirement fund is negative then that one counts but if it's not negative it doesn't count you know stuff like that but um it is it is very objective so those are the three priority areas um you saw all the goals and I think one of the other questions that came in is well what happens if we miss the goal right
056or what what happens if we are not continually approaching the target right that was a great question and I think that not I think what happens for us and this was part of the training that DMG did with our district coordinating council is that we run through our protocols to start analyzing why is this happening right and we as a team have to start digging into that and say why why aren't we coming closer and closer to approaching certain numbers that we've set as a target for that the board set as our power goals. And that breakdown then leads to us presenting that to you in our reports. Um so that you as a board are made aware of that as well because again we'll be presenting the progress or possibly lack of and we'll
057have you know for us that's our responsibility to explain that to you. Um and the efforts that we're making to try and either course correct or boost and amplify because we're seeing good stuff there and we know that if we keep digging into it more and investing in it more we'll see even better results. So, um, so tonight what we're asking the board is to approve the power goals. Just as a reminder that it's it's the power goals that have been outlined and presented here in the presentation um that we're asking the board to approve. When that happens, um, if you as a board feel comfortable taking the vote tonight and approving, then what we our next step immediately is to start finalizing our data dashboard and get that up and live. part of the
058dashboard still requires us to display our district's report card and our building report cards. So that data that's available on our website doesn't disappear either. >> And we said twice a year, right, that we would do this review of the data. >> And that's one of those things we said separating out to a separate meeting so it could be focused on. >> So after let's say that we this tonight. When would be the first presentations to us? Would that be in like the December, January? >> Uh we did November buildings, December district this past year. Um if you remember, those were I believe on top of your regular business board meeting, right? >> It was the spring that second semester that we moved him off that night. So I think that probably did better for
059everybody. >> I'm just saying we would still do Would we still do November, let's just say an extra board meeting in November and December or would be due >> or we could go um you know one building night in December and one building night or one night in December for district, right? And do them both in December. But then it I I guess we'll have to determine um your scheduling capacity as a board if you can if you can handle three board meetings in the month of December, which I realize could be tough. So then we may stick with that November December format and just move them to a separate night. >> Can I ask what the feedback from the buildings was with the breakout? Did they prefer that than having it as part of
060a general meeting? The principles. >> Did you get feedback? >> I don't know. >> I'm I'm not entirely sure. We have an administrative retreat coming. I could certainly gather some feedback for you all. >> You didn't you at least didn't get any kind of negative feedback about >> No. What I heard um was that quite frankly teachers were really excited to to have an opportunity to present what the building's doing, right? Like I think people want to talk about what they're doing, things that are going really well. And then, you know, people were a little nervous having to acknowledge that there were still some blind spots or just areas of gaps that aren't growing the way they hoped for. And you heard that in the presentation, right? They acknowledge that. Um, and I just, you
061know, everyone is in education because they their heart wants to help. So, nobody wants to see that kind of result when it's not meeting the mark. >> I also imagine the first time you're really presenting it that way. That's a hard time. >> Yes. Our >> second or third time eventually you start looking for things you want to fix if they're getting better. So, >> yeah. >> Okay. >> I'll say for me as a board member, what was really I thought productive was the first time where we had a goal. People kind of like at the buildings they said we thought we were going to be here. They had the data. There was always a few successes. There was always a few areas where we fell short. And so like we were like addressing those
062and they were even discussing strategies and I know I think as I recall it was a while ago but like with like the panorama like they were then re-engaging the students because it's like we're perceiving one thing. Oh this isn't really what happening from the student perspective. And now it sounds like next AC this upcoming academic year we're also going to start getting input from parents and guardians as well. >> Parents, guardians, and then uh teachers. >> So it's another tier of of uh so I think that's how you improve because we're saying like yeah this is the goal. We didn't get there. Here's we got to implement some new strategies. So I think it's very valuable. >> I think it was interesting. I don't remember if it was in the winter or the spring,
063but for the elementaryaries like they all had the same dip in the mil in the winter, right? >> Yeah, I think it was the winter one. >> The winter blaz. Yeah. Everybody's so I think it's very productive to have these twice a year and then but I really like this understanding like acknowledging where we're falling short and then you know the first step to improving anything is acknowledging it's not working coming up with new strategies to to get to improve and the importance of these kind of kind of That's the terminology the power goals so that there's consistency amongst what is being reported to us. So they don't there's not not that accusing anybody would do it kind of cherrypicking things to kind of talk about one thing versus another and craft a certain story.
064That's kind of to me that's from our perspective the at least my perspective the importance of the power goal concept. >> Um maybe this is for Tom on page five of this one. the qu summary of questions and responses. Uh item A right at the top it says language was added to goals around student well-being to ensure that the board has information related to specific student populations and that achievement gaps are monitored and addressed. um language was added to goals of the power goals or where was that? >> Which document are you looking? >> Sorry, the questions and answers. Yeah. Yeah, you got it. Okay. >> Is is it question three? >> The question is yeah, >> question three. >> Question. Can we build in our most marginalized populations into our goals? >> And the
065answer was yes, language was added. >> So, I'm wondering where that language was added. Was that the block that was added at the bottom that you mentioned earlier? >> Was that in the updated this? Okay, hold on. >> Not bad. Get out of here. Oops. So your question primarily is this a power goal language or is it added at the school level? >> Yes. Which goals was it added to and which groups? >> Yes. So that is uh if you take a look at this box right here, this is a part of what we will report to you >> and that we'll take a look at those various groups and provide that in our presentation to the board. >> Those groups being any group that shows a gap in achievement or whatever. Okay. >> Right.
066Okay. >> So that's more of a commitment that this is where you're going to bring up that information to share it out. >> Yeah. It's not specifically written in the power goal, but this is how you're going to support the power goal by showing. >> Well, yeah, but the Yeah. Yes. It's the commitment. This is going to be part of that data monitoring around that power goal. And this will be part of the presentation that we will provide with you for you. kind of goes back to that comment I made about us taking a look at are we making progress with particular student groups of students that we know that our data has been showing we should have a continued effort and focus on >> and we are are we saying those groups or are
067we just sort of like waiting to see if somebody asks us about them or are we saying no we already acknowledge >> so actually great question Katie the groups that we identified are based on the data presentation we did at the June 25th board meeting. Okay. >> June 25th. >> Um Brad had displayed several charts on uh two slides I believe it was of the various groups of different populations of students that we need we know we need to be watching and actually that was not just on the academic component it was also on our disciplinary practices in the district as well. So, >> so my understanding is that the data presented will look very similar but >> we will be more focused on what the data whether the data supports the targets that we've
068established >> and these targets were created the DCC committee was aligned with these uh Yes. So part of that was DMG consulting with us but that consultation took place uh with our district coordinating council. >> Could you just for anyone watching chair who's comprises that committee? >> It is uh the co-chairs uh from the administration and the BEA for CAC plaque rack and CAC. >> Said that one already. >> Did I did I get them all already then? >> You got them. Okay. Sorry. >> And the co-chairs are admin and a >> a BA leader. >> Other questions? >> I don't really know if I have a question. I I think I've come back to this. Um, thank you for all of the updates and listening to the feedback because I do have I looked
069it over. I didn't request a 101. I didn't really have any questions. Um, based on what we got, I think what I've communicated at different times is I'm I'm still a little stuck and I I don't know if I'm being stubborn and maybe there's feedback, but I don't under I'm a little confused because I know as a board member you're setting goals. you're you're I'm not part of that. But we are the vision. Like we are we are the people who decide what the vision of the district is, right? And I'm really confused because we've never actually my time on the board in my two years. We've never actually spoken as a board um to decide what that is. Um we've never really come together and that is something that I've asked for before voting
070on this. Um is for us to have a really detailed discussion like does this work represent what we all feel the seven of us feel this district aligns with our our vision for the district. Um I know some of it for me does, but like we've kind of talked about and what Simone had kind of pointed out was, you know, we don't want to have a bunch of different things and be looking to different places. But in the end, we've still never have actually had board input on anything really. We're we're coming in and we're saying, "Hey, we have questions about this. You've addressed that." But um as far as like a deep discussion, like we didn't meet with DMG as a board to actually discuss the district itself. We had the workshop, but it
071had nothing to do with the district. Um and and how we view the district as board members or what we're hopeful for for the future of the district. Um and so this was all put together for us and we've provided feedback on that. But to me, I don't know that it represents what individually I would see as as being the important vision. But I know I'm one of seven. But I just I'm kind of confused on where why we've never been able to have a full board discussion. And that goes back to the strategic plan. I think I was the the sole like the one no vote I had asked to have a push back and whatnot because we did not have board discussion. And I think that's been my feedback along a lot of
072things is I want to talk to you guys. We are the board of this district. I want to have a full discussion on what is important to us individually and come together to collaborate and I just don't know. I just personally don't feel like we've been able to collaborate as a board. We've collaborated with you Tom with Simone with like other places but really not together. So I get stuck on that. I don't I'm not asking that everyone is bothered by it. I just wanted to vocalize it that I am that's kind of where I'm just I appreciate all the work and I don't want a potential vote to to take away from that because it is important and it does help I think a lot and and these um presentations have been amazing amazing
073from you all from the schools um from our teams and they've been really helpful and I think that's part of it but I just I feel that I still am stuck on like the board really is being I I just kind of feel like the board is being told this is what you should do but not actually like, hey, is this what we really want to do? And we really haven't had the space for it. So, just that's my only feedback really. Any other comments or questions? Does anybody Everybody feel like they have enough information to make a vote? Yes. No, abstain. >> Yes. >> Okay. So um I will hearing no other questions I will entertain a motion to approve the final recommendations from GMG group as DM group. I don't know why I
074keep saying DMG group. Sorry. Um DMG group. Say did it again. DMG DM group as presented. Wow. All right. >> You good or you want to read the whole thing over again? Just clean it up. But All right. So moved by Aaron, >> Second by Rob. Cy, please lead us in a roll call vote. >> Yes. >> Thomas, >> yes. >> Arandu, >> yes. >> Sliger, >> no. >> Gilbert, >> yes. >> Gerals, >> yes. >> No. >> All right, motion passes. Thank you very much. All right, Tom. Administration comments. Would you like to share anything this evening? >> Um, as you know, we're kind of pro at this point for several of us, summer is kind of over. Any feeling of summer is over. Um, and I just want to express thanks to everybody
075who's been working to, um, get our district ready to go. Uh, there's a lot of work still ahead of us with a short amount of time. That window is shrinking on us. Um, a little bit of thanks to our uh operations and facilities crews and Mark and his team and and Dave and Josh. I mean the the behind the curtain scenes and then also as you know we have a lot of curricular initiatives. So it's big thanks to all of our leadership and and the teachers and staff that have been working really hard to get us ready. Um hopefully they're getting a little bit of uh downtime before we get rolling. And then um you know board just as a reminder you're more than welcome and invited to attend our August 11th uh um opening
076institute day. So my apologies and uh we hope if you can make it we'd love to have you there. And then moving forward um I will make sure that I'm keeping you uh in the loop on legal and legislative updates that continue. Fall veto session will be coming. We anticipate more education bills to come back into uh into the chambers for discussion. So, um we had approximately 50 education education related bills passed. Um there may be more. We'll see. So, other than that, I hope you as a board is al have also had some downtime. So, that's it. >> Can I ask you really quick for the August 11th um for opening day? Is there what is the time for that? >> Uh you know what? I'll send you uh I'll send you the times.
077I'll send it all to you. Okay. >> Yep. I think I only gave you the >> two like more information about times. >> You got it. >> I think I dropped by last year for a little bit at least. >> Yeah. Before everybody went into BAT to do all the fun stuff. >> You were there. Yeah. It's like the first day of school for the teachers. So, >> yeah, >> it's fun to see that. >> I'll send it to you. >> All right. Board comments. Would anybody like to make any closing comments or questions or discussion points? So, I can start with whomever would like and we can go from there. >> You can go first. >> Okay. >> I feel like mine So, my comments, guys, are a little serious today. Um, so I'm
078just going to read off of the screen. I I didn't take the time to prepare u my comments uh for today. Um, I'd like to start with the understanding this is not meant to be a political statement or to be taken as me giving direction to anyone here. Okay. So, put that out there. Um, in my experience, both personal and in community, even just in the news in general, this summer has been heavily impacted by various bills, which we've kind of had hit on some, but um, and decisions by the leaders of this country. Some of which have already affected our community and many members of the community that are or will be affected are those who are in protected classes and marginalized groups. No matter their home or family, the children of our community
079have been exposed to big thoughts and feelings of hate, anxiousness, instability, feelings of divisiveness at a level they may have never experienced before. Even if parents and community have attempted to protect them, the news and current events will always make their way to our kids. I'm calling attention to this because this is something I firmly believe we need to understand and keep front and center, especially as we return to school. This is something we need to be ready for and take seriously. Our data indicates our peer-to-p peer belonging is typically amongst the lowest of all data points. How will the weight of the world affect them, especially in this area? I think it's necessary to urge students, staff, families, and friends to be aware. And if you see or hear anything, please say something. Support
080our community in feeling safe to report as a victim or bystander. Our administration can't help or support or or understand needs if things aren't being reported by students in the community. It's imperative that we encourage and support each other to do this. Our board and administration have worked to hopefully improve accessing information regarding reporting and understanding procedures. I implore this community use the resources to make reports whether in person or anonymously. For the adults in this community, please do not dismiss hateful words and behavior simply as them just being a kid or they're just joking. Take them seriously and let's work to dive into things and prioritize discussions and education around these events. Please know that you should feel empowered to keep pushing on an issue until you feel it's being taken seriously and or
081resolved. Use a chain of command and the resources that we have and let administration know if the resources aren't helpful or clear. Your feedback is so valuable. I really appreciate the space to say this because as a Latina, I have come to truly understand the saying death by a thousand cuts. What that means is that it's often not the loudest or most attention-grabbing events that hurt the most. Oftentimes, it's the names here or there, the jokes, the demeaning and belittling behavior that happens in quick passings or in social media comments or even as being witnessed by vice as a bystander. Those are still bullying and harassment and have a huge impact. These are the children of our community. They deserve human humanity and our protection. No matter who they are, how they identify, what they
082look like, or how they got here. They all belong here and how they exist and experience life in our buildings is such a great and precious responsibility of every one of us here. Thank you for allowing me to voice this concern. And with that, I truly hope the rest of summer break has so many more moments of joy and relaxation for everyone. Thank you, Melissa. Thank you, >> Katie. >> Uh, yeah, I have a few things. Um, are you going to talk about committee? >> I'll do the committee thing so you don't have to worry about >> um since the state cell phone ban did not pass, correct? Um, is the board interested in our admin, this is a suggestion by me, reaching out to St. Charles admin to ask about their very recent cell
083phone restrictions, how they started, and how they're fairing. Is that something that the board would be interested in? >> So, that's part of one of our policies. >> Okay, it's coming. >> Okay, that's already being worked on. >> So, already in our current policy, so elementary, it's kind of like this is not >> Yeah. Right. >> In RMS, it's a gradual step. So this year will be the first year where cell phones are not allowed in classrooms only in the lunchrooms. Um and then high school high school we didn't really touch upon high school. Um >> it kind of mirrored the middle what that was except if a teacher made an exception too like tell get your phones out. We're going to use technology now. >> Yeah. >> But it was not allowed in the
084classrooms unless expressly. >> Right. Like it's part of if it's a part of a lesson plan. >> Right. So, that's how it is going to be for this school year. >> Okay. And we'll see that in the policy updates and stuff like that. Okay. >> All right. Um, also, oh, you know what? Actually, this might go back to you too as well. So, you had talked about procedures being part of that as well. Um, in our minutes that we just approved, we updated our polling procedure, which is kind of what I'm doing right now, which is polling the board. Um, does that get updated somewhere that we said officially in our minutes if a board member wants to gauge interest from other board members? >> Because that's more of an So, we only do administration
085procedures if I'm right. We don't do board procedures. >> Okay. So, then where are board procedures recorded, updated, disseminated? >> Isn't it like that one sheet that you always >> Yeah, that was in there. not a specific set of board procedures for everything. >> Best practice. >> The way it has historically been is you kind of evolve procedures I think for what kind of works with this group and this makeup of this group. >> Sure. >> So like the polling process that kind of had occurred in before got convoluted or complicated or didn't work. So we're amending it to this, you know, and if everybody's kind of like, hey, I like this idea that Katie can kind of bring up. Are people interested in this? And then I think this was a great example with
086the phone thing is oh no there's some information coming yeah on that that we wouldn't have otherwise known >> right >> I don't think there's a specific like written >> board >> but if we were going to if we were let's say we all forgot what our procedure was >> how would we look it up >> a fair question >> like if we all if we all if I said wait a minute I forgot how do I pull the board and you all said I don't remember where would we look >> when we had our last inter with workshop kind of. >> Yes, our workshop. >> Yeah, >> I think the followup was she sent this is your guys's notes and this was the updated protocol >> protocols which is kind of a different terminology
087for procedure. >> Was it in there? >> I want to say it was >> I don't remember. So, let's check against that. >> We can check. >> Okay. Yeah. I just I'm I would like it to be so that if we if anybody's ever like, "What is your procedure?" We're not all going I don't know what the procedure is or I don't know how to find the procedure. >> Yeah. I think it's instead of a procedure, I think it's called protocols on the >> Okay. Or Okay. >> So, I think that's a great place to kind of record it. >> And I'll look back at that, too, because I don't remember that specifically being in there, but that's that could very well be. Okay. Thank you. >> That sounds like it kind of should be.
088>> Um, well, yeah, just like so again, like let's just say I asked, you don't know. We should have somewhere to look, right? Um, you are going to talk about committees. Uh okay. Uh that was it. In um in the minutes for our last meeting, uh we had said that my secretarial board meeting followup is a board document to be maintained by me. Um and we said board members would reach out to me for corrections to it. Um Cindy, I apologize. I created work for you on our first try with that. So this go around I'm going to wait longer before I send my followup and I just wanted to to make that clear. Um so I just wanted to state that at the that I I apologize. I created a bunch of work for
089you and that was not my intention. Um and that yeah that's all I've got. I hope everybody is enjoying their summer. It it felt like school was far away last week and now this week it feels like it's tomorrow. >> So yeah. So here we are. Um, and oh, and thank you so much for your presentation and Kelly's as well. That was lovely. Thank you. >> Okay. >> In regards to the the document that you maintain, would it be helpful if during the meeting if there's something that like, oh, so we all need to by August 12th provide? >> I wrote that down. But yes, it I think it's always helpful if you hear something to go, hey, Katie, did you get that in the follow? >> I I think we probably We need to
090develop our protocol. >> We are helping to figure helping Katie as she's recording things to know. I talked about a little bit in our workshop of like what's the difference between a direction and a recommendation like does because something sometimes things come out as a point of discussion that says oh do this and then and I emailed on it as a little bit of a hey I need a clarification. We talked about like we would go do we want I'm gonna segue a bit to committee, but I'll go back to that when it's my turn. Like do we want us to reach out to the committee chairs and find out the board position on those if they feel it's important or valid. >> Yes, that was a to-do list thing, but also just seconds later
091or minutes later, someone said, well, kind of what are they going to tell us? No, don't show up. So I just want to make it we might need to make sure we make it very clear as to what is the final direction because things evolve during conversations a bit and that was something that was kind of a little at least when Tom and I were talking about kind of working through the things as a bit of a confusion point as to what got left. So I'm going to defer the rest of the committee conversation to the end from my part unless somebody else brings it up. Kristen. >> Uh, I was just going to give a shout out to the I'm Betavia Athletic Associty Foundation. So, they're the ones that run all the summer camps
092and you know, it's a lot of our high school teachers that run these camps and my kids have done the encore music camps and fashion camp and a digital art camp, a cooking camp. And I just I the fact that my kids who are, you know, elementary, middle school get to have camps with these high school teachers is just amazing. And I just wanted to give a shout out. They're great. >> So, shout out John. >> Uh, not too much this month. I just hope everyone's having a relaxing summer and look forward to getting going next month. have anything just um with the weather. Just be careful, stay hydrated, go to cooling centers. If they don't have AC, enjoy the rest of the summer. >> Uh I'll give a shout out at the middle school
093last week. They have they had band orchestra camp. I think I saw you there, Kristen. They had a concert. Um a lot of great energy. They really put on an amazing show. So, yeah, that's sort of getting us back in the groove of the calendar year. And just I want to say thank you to everybody that's working very hard to prepare us for that first day of instruction. It's um a million things that have to go right. Uh you know the buses everything. I know the teachers have I always tell my kids it's the first day for the teachers too. All the feelings you're feeling they are feeling the same thing. So I just want to wish them luck. Thank them for their hard work and um I'm excited for August 14th to arrive. All
094right. Uh I other than I'll save my Saturday non-committee. So one of the things on committee is put out kind of a little document to people to put in what you kind of ranking and interested. I got a question from one of the board members about how the decision process is kind of made. Frankly, the ranking there is to try to get some level of input of what people might be interested or not because people have varying levels of I don't want to put I don't ultimately I guess I'm the one that's making the decision as to what someone ends up on. But this is a means of giving input without having to kind of sit down and meet with everybody. Can't guarantee everybody will have a first round, first category pick, but I'm trying
095to keep it in there. Um, looking like everybody uh it may require multiple. It will require multiple committees. I know some people have different availabilities, so kind of reach out to me to let me know. I try to do them if it's multiple committees. It'd be like one monthly one and one kind of quarterly one as see fit. Um, one of the other questions I had put down DCC and BIC. I couldn't figure out how to take them out of the chart that was in the dropdown. So, uh, DCC is generally just the kind of an admin committee historically has not had a committee person on it and hasn't needed one or board member. And then BIC, what we did last year was shift it so that there was at least a board coverage at
096each one. So that way you got everybody a chance and to go to there and kind of participate in it and see how it goes and understand a little bit more across the district. So So if you're missing the link, let me know. I will resend it out. I just would like it in the next week or so so that we can kind of try to get it finalized. So you're smirking over there. >> I missed it. Missed it. I'm like, did you did you send it? >> I apologize. I'll do it now. >> Yeah. Um but on that one of the other things in talking to a couple board members kind of realized what is our role on these committees right when I first got on and I've heard from a couple it was
097kind of told you're a silent witness to the events sit there you say nothing you listen and then when you come here you do the committee report basically you just regurgitate what was said. I have been on other committees that seem to welcome some level offormational factf finding, right, and board member thoughts on things so they can feel like they're going in the right direction for what the board may want. So my my question to you guys for discussion is what do you guys want the participation level to be so that we're at least consistent or at least kind of recognizing that this is what our participation should be because I don't want someone to go into a committee thinking they're supposed to be quiet and everybody's like no participate in it and Tonyy's smirking
098at me because I do a terrible job of staying quiet in board in in committee meetings. So >> it's true. I think if they welcome more comments then we'll we'll comment on it. >> That's like on equity I didn't say much right but if there was some part of the conversation that I maybe had knowledge on or whatever or I was asked then I can't but >> these are the experts that we're usually sitting in the room with. So it's usually just listening to them and >> just listening. >> Yeah. I just I wanted to get a chance to bring up the other thing is >> probably me being more paranoid than most right. Our words carry weight, right? Like we are we wear a big hat. So when we're in those meetings, it's hard
099to know whether that's our personal opinion about a matter so or a board opinion about a matter. Are we speaking for the whole board? And technically we're not, but it's hard to not carry that weight a bit. So, we just want to, I guess, as we're in there, bring that into the calculus in your head of, hey, if I say that, I might actually sway them entirely the wrong direction or undercut something they're trying to do. I don't think anybody here has ever done that. It just it's kind of a discussion point that that we've been kind of having to just kind of make sure like what is it and how should it be? when we introduce ourselves, can we say that like, hey, I'm here as a board member, but you know, any words
100I have will be my own personal thing or I don't I don't is there a way for us to maybe just state that the few times that we do talk, this is my personal opinion. It's not representation of the board, but obviously if they're like, has the board voted on this? I could answer as a board member, right? I I feel like it's been easy to kind of >> ride the line a little bit. >> Yeah. I think if we're we just aren't communicative about that. >> I think people on if they ask you for an opinion, you don't speak for the whole board. You're just expressing your opinion, >> right? >> So the committees I've been on that does with Josh that happened a couple times, but um yeah, I think there's an understanding
101that you don't speak for the board, but >> if they ask for an opinion, you can give it, right? >> There's been times when they said, "Is there anything else the board would you think the board would want to see?" And I was like, Speaking from me being on the board, I'll tell you I'm going to ask this, this, this, and I would like to see this, this, and this, and I'm sure they would, too. >> Okay. So, what I'm basically hearing is >> so active participation if it's a kind of gathering information or your query, but otherwise, everybody seems to be recognizing we're not the experts in that particular room all the time. So, sometimes we're there to listen and learn. So, >> so did you have like a time frame, Craig? You're hoping
102to send out these assignments or proposed assignments. >> Well, whenever Raquel gets done. >> I'm I'm so 8:30, you're going to have it. >> There you go. Um I'm going to go back and take a look at them. I'll probably confer a little bit with Tom just to make sure, you know, we're trying to also so that somebody isn't on the same committee for three years in a row and that because we want you to get exposure on some other things. But um also a couple of things like rack and the um capital projects committee has two of us on it. There's other than the fact that Rob's really good at attending. I was not so much. So it clearly is been well covered by Rob, you know, and just being able to make sure
103that there's coverage and that we're not overburdening people with things. So, and then also just to kind of touch base with any of the other chairs to make sure they're comfortable with, you know, committee members on there to make sure that, you know, it's a good collaborative process. >> So, I apologize. Um, we're not going to sit in on dcc. >> We haven't historically had a right >> position there and I'm not sure that I felt like it was particularly missed, but if we >> It wasn't missed, my understanding. So DCC got started prior to my arrival like just before I started it was a part of the >> and um it came out of bargaining right and um that was a structural well you know what why am I speaking to it I didn't
104bargain it >> Tony Brad Steve would one of you be willing to kind of explain it please >> Tony was in the negotiation I >> cut them up >> guys one at a time >> Brad was not there DCC was my idea I'll take credit for that but the implementation all that I that's going to >> I would say it is negotiated as part of the VESPA collective bargaining agreement and we can't be flippant about just changing the presentation require >> it was a BEA negotiation too correct >> yes >> no it was BE I think he misspoke you said Vesa oh sorry I was talking to Vesba earlier but um no it was a BEA grant I'm sorry yeah it is literally written into the BEA contract and we did consider having a board
105representative at the time we negotiated And we felt as though we would have more candid conversations if you weren't there to be quite blunt. >> So I just want to know if I need to put it. >> No, you were that one. It was a >> And there you have it. >> I just put myself on it. >> It's not. It's not. Um and then the second thing are we I apologize. Are we splitting up BIC again? >> Yes. Same thing. >> Okay. >> So you don't put BIC, don't put DCC. We will figure out a way of balancing out like who can go to BIC when it meets invite people. >> Yeah. Just FYI, um BIC I believe is the only committee that as board members you sit on that meets on a Saturday.
106Yes. >> So just be aware of that for your own calendar purposes, but it's a quarterly meeting. Um we already have the dates. So if you know what I'm sending you the schedule for institute day, so I can include what the four dates are for um BIC this year. We already have it set up. Cindy, she's awesome. She already invited all the representatives and everything. So, I'll give that to you. >> And if you want to pick a date, >> just send it to me. And generally speaking, first come, first serve. >> It's a good committee. I learned a lot. >> That's so good. >> Yeah. >> And so there's four a year. tell the can two board members be at >> could technically two could go. >> Okay. >> Um and it lasts >>
107two to three hours. >> So we don't need to pick >> usually there's coffee donuts. It goes a while. >> So yes, technically two board members could be on it. So wouldn't necessarily have to kick somebody off if that's a good point. >> So what do you do if uh three of us rack and the three of us haven't been on rack. Do you do like I don't know if you I'm sorry if I missed it if you addressed it. Do you are you doing like is it like first come first serve? Is it lottery? How are you deciding something? >> Sometimes it's about what other committee coverages there are. So like if there's three people that pick rack like first let's say but two two picked one picked CAC something and I have nobody
108else to pick up CAC because they nobody else listed is an interesting I may need to shift to that person pick that. So, a lot of times it kind of self- selects its way through the process, >> you know. >> Yeah. >> Um, >> short of that, it's not like a throw names in a hat and pull them out and see what happens, you know? >> I mean, if it was a reporting role, I was going to suggest it be just a lottery if it was supposed to be us just sitting there and not participating. Yeah. >> Um, but it sounds like there is a little bit of a need for participation, so that makes sense. >> Okay. I think I have enough information to be dangerous. If anybody's got any other questions, feel free
109to reach out to me. >> Yeah. >> And then um you have four minutes to finish up your your >> So all right. Uh my other last comments are, you know, I I Mark at our last meeting said July 4th was the end of his summer and I am seeing that in my own household. My wife is coming back from spending time in Colorado. I'm taking a little gap in between where I'm here, trying to make sure I don't screw up the house too much by myself. Um, and then going back for a week vacation next week, and she's coming back right into a set of meetings with her school >> and district on August 4th. >> So, um, we'll be tired because we're driving all 14 hours back in one day. So, getting a
110little old for that, but we'll see how it goes. Um, so everybody, thank you for, you know, like everybody said, all the work and effort it takes. Um, and Mark and the contractors that I'm sure are are very busily hurrying up trying to get things done and figuring out how to get things in that are supposed to be here weeks ago and whatever else. So, we understand all that's a challenge these days. Um and to all of our teachers and staff that are not working during the summer um or are working on things they would like to work on during the summer. Thank you for your time and effort and enjoy your waning days of your breather break. >> I I actually have one thing I just of course you do. >> Are we >>
111almost got out of here by 8:30. >> All right, we got I got two minutes. Are we having a meeting next week to tour the building? Because I thought that was going to be a public meeting. >> So, so Cindy has collected all the information. Cindy, you got the invites out init. I did put it on the um on the um posted meetings on the website. So, the 30th is considered a meeting. So my question is is if um members of the public come to that meeting, would they be then allowed to go into the buildings or not? >> Yes. Yeah, they must. >> So someone's interested in what's going on with warm, safe, and dry. That would be an opportunity for them to >> that make sure we have enough hard hats if they're
112>> I wanted to make sure that made >> I can bring >> I have a hard hat. Are they tier two >> hard hats? >> I don't know. That's a new thing. >> It's about bragging about >> Sorry. >> It's not 8:30 yet. Let's go. >> I didn't know there's different ratings. It just happened. So, he's showing off. >> Um, before you close it out, what is Fox Valley Technical as far as this committee role? Do you Is it here? Do you go somewhere else? >> You go somewhere else. >> Do we know it? >> I don't know much about it. R.J. did it for years. you would uh we would introduce you to the director of the career center is new this year. Um they have several open houses and events that they have.
113So it's it's similar to a school where they have events that are specific. They have competitions for students. So if you're interested in career and technical education, it's a good one. >> Thank you. >> So it's not is it a committee that meets monthly? It's basically a like a almost like a building rep. >> Okay. But because it's kind of not one of our buildings, it's been treated as a liaison for lack of a better term. >> Okay. Thank you. >> So it's if you have like if someone's like, "Oh, I don't want to I can't go to meetings, but I'm willing to touch base with somebody periodically." It might be a good one that I can like I can only do one a month, you know, that's a good alternative if somebody wants. >>
114All right. >> Thank you, sir. It's 8:30. >> Hearing no more comments, unless somebody would like to interject, I will entertain a motion to adjurnn. >> Move. So moved by Raquel. >> Second by Katie. All in favor? >> I opposed. >> It is now 8:30 p.m. and the meeting is adjourned. despite trying