001Hello. Here. >> This one's working now. >> Okay. You're good. >> Got it. Okay. Good. Uh, good afternoon everyone. Can we please have a motion to reconvene into open session? >> I will move to reconvene. >> Second. Second >> at 707 Himenez I >> Cavayo >> Trend >> I >> Steinfeld >> I >> Palace >> I >> Gonzalez I >> Butler >> I motion carried. >> Thank you. Can we please stand up uh for the pledge of allegiance? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, and liberty and justice for all. Roll call to establish quorum, please. >> Himenez here. >> Steinfeld >> here. >> Gonzalez here. Butler >> here. >> Gabo >> here. >> Tren >> here.
002Palace >> here. >> Okay. Thank you everyone. Um my name Elizabeth Ala Jimenez, president of the school board. To my left, Dr. Mary Havis, our superintendent. And we'll begin with a superintendence report. >> All right. Good evening everyone and thank you for being here. Um we have a pretty short superintendence report tonight. So just wanted to highlight um our back to school. So, um, we had our very successful new teacher week, um, as well as opening institute days for our staff, which we were really excited to welcome them back. We had so many people that we could thank on our staff that were working day and night to have um, these days be incredibly welcoming for our new teachers as well as um, for our new staff um, or for all staff, sorry. Um, I
003did send the board a lot of information about our opening day. Um, and you know, some of the themes and focuses for our school year. Um, and we talked a bit about collective efficacy and really that that belief that we all are working together to improve um, the outcomes and experiences that our students have. We focus highly on the power of gratitude and making sure that we are recognizing the efforts of one another and um creating that environment of joy and gratitude within our schools. Um continuing with our focus of high expectations for all um our we can focus and our parents as partners. Um and we talked about bringing magic, encouraging teachers to bring the magic into their teaching. Um they have spent several years learning new curriculum after new curriculum and and really
004um doing such a good job of teaching those things with fidelity. So they were really learning um what that curriculum was. and now they have this amazing opportunity now that they've spent that time creating that strong foundation to bring that magic into the classroom with their students. Um, and then of course that shared commitment that we all have to continuous improvement in our district. Um, so the bag that each of you has in front of you is what our teachers received. Um, so a journal about um bringing magic back into the classrooms um and also a magic wand. Yes, there you go, Amanda. And um you know we encouraged we provided notes of gratitude to encourage people to regularly write notes to each other to their colleagues to um anyone that they're working with to
005remind them that we need each other and we need each other to continue to improve and get better. Um, so we started the year on a positive note and we thank everyone involved in making that happen for our school district. We are so grateful for our staff and we wanted to provide them with a great welcome back to school. Um, we've also welcomed our students back to school this year. Um, we were very excited to see them all on their first day and these days that followed. Um, looking at initial numbers, we're a bit down from where we were last year. These are very new numbers. Um, but all of our schools at this point are coming in at, you know, less than where we started last year, except for Heritage. You have like eight
006more than you had last year. Um, but our our middle schools are quite low. We're we're currently at 466 at Freedom and 459 at Heritage. Um and our our elementary school numbers are right, you know, probably 10 to 20 less at this point than this time last year. We also know and continue to expect that we'll have students continuing to register and as you know, we register preschool um you know throughout the year as well. So we will continue to update those. Those are really early numbers. So, the September um enrollment report will certainly provide you with more information about about where we are. Um, but we we had a great uh start. I know many of our parents and families came to school supply drop off at our schools um and and our back-
007tochool picnic was a wonderful kickoff for the year. Um so, I I hope you're all as excited as we are to kick off this school year. Um, and thank you again for to all of our staff for for kicking off the school year in such a a great fashion this year. It was it's been an exciting couple of weeks. Any questions on back to school? >> Okay, >> a quick question. Sorry. Um, and it's okay. I know I didn't ask this earlier. Just curious, did we receive any newcomers even though our numbers are a little low from last year? Do we know that off hand? I believe we re we have had a few and what I I can check with our um director of language acquisition and get some numbers on that for you.
008>> Thank you. >> Yep. >> Mary, sorry I didn't ask this one either, but it's she reminded me about the newcomers for the newcomers that we had coming in like last year because I know we had a lot. Did most of those stay or how we lost some of >> We did. We had we had many return. We did lose some of our newcomers as well. So I think we we can get those numbers for you so that it paints a better picture of where we are >> and if we can be with where they came from as well. >> Yeah, we have that. Yep. >> Absolutely. >> I will provide that to the board. >> Oh, and thank you for the gift. >> Oh, you're very welcome. Enjoy. All right, I'm going to go
009over here just for the next presentation. All right. So, um, over a year ago, we the board and we we engaged in many discussions about looking at our current website and with the board and with our team here in district 100 um to really look at our website and how we could potentially improve that for the usability within our district. So, you likely have noted by now that our website has launched in the last um week or so. Um, and in a few weeks to follow, the app will also be launched. And so, more information will follow on that. But I did want to just give you a little bit of background of how we got to where we are now. Um, so we started with a survey. Um, I believe it was in March
010of last year to get some feedback from families. We had 159 responses and we had um representation from pretty equal representation representation from every building. That very small slice which is hard for you to see up there is the children's center. So we only have a very small number of preschool families at the children's center um which would explain why our little um pie there is the smallest but the we had you know equal representation from our schools. Um, so some of the questions that really helped drive our uh decision on our committee when we looked at the the website is the feedback that we received from families. So um some of these questions highlight that. So this was you know how do you how often do you visit the district website? Um it is
011not the first place people go for information. Um, this was the district and then this was the school which you could see that more families visit directly to their school website to get information than the district website. But it is still a resource of information um that our community utilizes. What we really wanted to get from our families is when you go to the website, what are you specifically looking for? because that was really going to drive um the things that were highlighted on the site, which you'll see a little bit later. So, um you can see that some of the the highlights there were district news, um the school calendar is the largest one there, the lunch menus, um things that people need daytoday, um school supply lists, obviously the student registration at certain
012times, um and then staff directories. Those were some of the biggest things. And we wanted to know that information for when we created the new website. How do we make it easy to get to those things versus having people have to make multiple clicks to get to those things? Um so that information was certainly valuable as was this. Most of our families are not accessing the websites from their um computers. They're accessing from their phones. So, we needed to make sure that whatever site was chosen um you can see very well on the phone um and also gave us information about wanting to also include a an app that would be available to our families. So, as we said, the majority are on phone. So, we needed to make sure that view on mobile devices
013was um a strong indicator when we selected the website. Um what so also when we um got this information from our community, we asked them what sources do you receive most school information? And again, the district website is not the top place that our families are going to get school information. Um we continue with our school newsletters and we really try to push information to our school newsletters because that's what families access the most. So the most important district information sometimes we will say to principles, can you just add this in your district newsletter because that's they they'll most people will see it there versus in other locations. So you can see that that data reflects that which is why we really continue to push those um newsletters out every week. Um principles have gotten
014great feedback and success regarding those newsletters. Um you know secondly teacher communication. So using uh systems like Seesaw and Schooly is what parents are relying on for information. Email updates. Again, we try to be really selective about anything we're sending districtwide. We don't want to inundate families with information so that they stop reading our emails and so we want to make sure the most relevant information is going out from the district and then you know school specific information is being sent through the schools. um they get information obviously from their children and behind that is the website and you can see social media is is less there um really the phone systems that used to be so big right that we would leave messages people don't really utilize that as much so we try to
015move to um if there are emails and important information that needs to go out that it is email and also text. So this also helped drive some of our decisions. And then how informed do you feel about the activities and events happening in your school? Um so five was obviously the highest. So you could see we're people are feeling pretty good about the information that they're getting. Can we do better? Absolutely. Um so we want to continue to improve that, but our families are feeling like they're getting the information that they need in many circumstances. So in general the feedback that we received from the surveys is that respondents were quite satisfied with the website but recommended um improvements for ease of use. So some of the comments that we got and that we saw
016more consistently were around we need a clean less cluttered website feeling like there was too much on the other one. Um pertinent information more easily accessible like we mentioned before. What are the things that people are going to access the most? making sure we're removing outdated information so that people aren't seeing things that have already passed. Um, making sure staff contact information is easy. They needed easier navigation, easier translation features. That was a common thing that we heard about our previous website that it was difficult at times, especially on different browsers, to get that translation feature to work well. Um, and then more timely updates of school events. So those were, you know, a lot of the common feedback comments that we received. So we took all of that information and and we also looked
017at what other districts are utilizing. We ended up narrowing it down to three vendor vendors that we considered who each presented to us, gave us a variety of information, and our team rated the following areas. So really focusing on those key features identified by families. Was it easy to use? um what does it look like on mobile devices? What does that translation feature look like for our families? Um also an important factor for our staff as they're the ones posting things for the community is how easy is it for our staff members to be trained and to utilize that site. We also of course looked at features like the base cost um features included in the base cost because some companies include more in that base, some companies charge you more for the add-on features.
018Um we looked at potential opportunities for future expansion. So some of these systems also include features that we can utilize down the road if we decide that we it's a better tool. So, for example, you know, we use Bright Arrow to send out messages to families. We have different ways that people can pay for things within our district and do these vendors have features that could streamline some of those things for us as we look into the future. We also did consider one of the the vendors that we were you were considering and ultimately that we chose is the same one that the high school utilizes. And you know, we we felt that that is an important factor in that that there's some consistency in the tools that that our parents are utilizing at the
019elementary and high school level. Obviously, there's there's different things utilized at at elementary schools versus high schools, but the look, the features, the things that they're able to access and find um were something that we also considered. So ultimately we um chose the final site um and have been working since about April or May to begin to translate or transition our old site into our new site to make sure that it was ready to go and that we were able to work out some of the kinks. Um you know we're still finding some things as people get used to utilizing the site. So, um, we have encouraged all staff and anyone to reach out to us if you notice something that's a link that's not working or something that's not, um, getting you to where
020you need to go because we want to make sure in these initial phases that we're making sure that those things are all working. So, just some of the features that we said were so important. You can see now there's buttons there that are for the key things that the parents and community said that they need to access quickly. Um and so we wanted that to be a feature of the site as well as opportunities to share the great things that are happening in our schools. Um so and upcoming events so that for our district as well as each of our schools um that those can be added. The news and calendar was something that was important um for families. So that is also listed on that main page as you scroll down. um as well
021as upcoming dates that um parents would want to be paying attention to. And you will note as well that the the district is the template, but then each school, for example, this is Hayawa's looks similar. So when you're going to then the school page, you're going to be able to access um very similar information, but then also more school specific information. So within the school websites, the data shows us that parents are going to the school website more than they're going to the district website. So we want to make sure some of that um information is repetitive. For example, under academics. You're going to find very similar things on the district page that you would find on a school page regarding curriculum and assessments and and things that parents would want to know. But then
022our um staff have the opportunity at each individual school to update things very specific to their own schools. Um so we are in the very early stages. Many of our um web masters in our schools are just getting trained on how to make updates. Um and then that will expand to our district directors as well as our administrators um to ensure that we can make those updates throughout the school year. Um we wanted to make sure we started the year with everything up but then we knew that it would be a process to train people to make those updates. Um so we have um a small number of people right now managing the website but that is going to expand so that we can ensure that more opportunities for information to get out on our
023sites is available. And as I mentioned, we will in the next few weeks once all of it is um done, we will have um information going out about accessing the app, which will have some similar news and information that is easily accessible on the phone, as well as if you go to your child's school and you needed to look up your child's teacher, um you know, that would be available on there as well. Um, so there's some more features to come, but this is the initial roll out of the website, and we're excited um to to have uh upgraded and really been able to find a tool that matches the needs of the community. Oh, you'll also notice on the bottom right in on all of those pages, that is that translation tool that was
024so important to us. it really, you know, was the difference in selecting a website because that is such an important feature for us. Um, and that is very user friendly for the translation tool. Any questions? >> I have a question. Oh, I'm sorry. Um, what did you did you already say how folks might give feedback? You said that you'll be getting feedback, but via like how will you receive said feedback about the new website? >> Yeah. what we have not put anything out yet because it is so new like we just launched it and so we want to make sure that we take some time to um ensure that it's everything that we need it to be. Um we can we will certainly gather feedback through a survey again from the community to compare those
025results that we originally stated. Again, there wasn't there wasn't a lot of upset with the former website. It was just more the the usability features. Um, we can also really track and one of our goals is to track the data of what is getting visited most often. So, if we've created a button on there and no one ever goes to it, it probably doesn't need to be there. And then if there's something else that people are going to more frequently, then maybe we need to swap those out. Um, so we will continue to monitor that data throughout the year. Um, that was sort of my question is how do I give the feedback and who do I give it to because I already have some because like that screenshot doesn't match what's actually up. >>
026Yeah, because I took these screenshots last week when I created the presentation. So, yes, I took So, some of these dates have already passed and so >> no, like those um drop-own menus at the top are missing. Like last night I was looking for the board um page and I couldn't find it anywhere. We're in we're in the hamburger. We made the hamburger. So you got to like click that in order to find it. Um so the drop- down menus are not there. >> You mean those tabs at the top or >> Yeah, those are not there. >> Board of Education. >> Correct. Yeah. >> Okay. >> Is it my district issued iPad then? That's the >> problem. Yeah, I noticed >> what we're looking at here is the web version. >> What we're looking
027at here is the web version. If you're looking on your device, you're going to get the mobile version, which things are typically going to be compacted on any mobile uh version. So, to your point, the the the board tab is hidden on mobile. So if we know that our families are using mobile devices, then maybe that's something to take into consideration. So I guess my question is who would I direct my feedback to? >> Well, certainly as board member, you can let me know and then we can look into any issues you might be having. >> Thank you. >> Yeah, I noticed that on the web um >> on the web when you're on a computer, the pictures are like not formatted the same as on the you know, just like small things like that.
028>> Yeah. Yeah, absolutely. But it looks a lot better on mobile than it does on the computer. >> You're saying it looks better on the mobile. >> Yeah. Okay. >> The pictures and everything are >> correct. Are all like aligned. >> Yeah, that'll be formatted. >> Yeah. Yeah. >> Yes, we always welcome feedback. Um and we have received some um and we are correcting it as soon as it comes. Right. One of the things we just noted that the school the phone number for the school district isn't coming up there and it when we transitioned from the old website, it just didn't come up. So, we're we're working to fix that. Um so, if you notice anything um please let us know. Like I said, we want to get this um to be the most
029user friendly for our community and our families. >> All right. Thank you. that that was in and that was my biggest feedback about the old site is that I I know the world uses mobile more than they do desktops to access websites and stuff. So I I know that was a big priority for Dr. Havis uh in our early conver conversations about the website. Um but yeah, our families are either using their phones or their their kids' tablets, you know. So, >> yeah, absolutely. >> All right. Um we did have three FOYAS this month. Um we don't have an enrollment report in the dashboard. As I said, it's it's kind of early on, so I I shared those numbers, but if the board would like me to send you an updated um enrollment report before
030the next board meeting, I'm happy to do that. I think our numbers will be more secure by the board meeting. Um, so but let me know. Um, and then I will turn it over to Jenny for the financial report. Thanks. Our bank balance as of today is 63.3 million. Our revenue for the month of August to date is low. It's only 2.7 million. As you know, tax bills have not gone out yet. Um, we're hoping that they go out soon. um uh but they have already said they have no prediction of when they will go out but we are in good shape either way. Our cash flow report for the month of July to start us out our revenue for July was only 914,000 and our expenses were 4.1 million. So thank goodness we have
031a fund balance. Um on the next uh slide will be the grant snapshot. Our um this is the end of the grants from fiscal year 25. I am very happy to report that the federal government did release title two and they did release um the IDA grant and they did release the title three grant. Um we're just going to talk about this year one year at a time. Um, next thing, our budget draft. Um, I updated the the budget draft just on the grant numbers. This will be up for adoption in September in just a couple weeks and then it will be submitted to the state and etc etc. Um, at the very bottom of the second page, um, we're looking at, uh, a deficit of 5.5, but it's not a true deficit because we
032will transfer money to cover that amount. And that, oh, also on the report tonight is the hazardous crossing, which is line item E on the consent agenda. What the cons what the hazardous crossing does is it allows us to um do the transportation report at the end of the year. Anytime a student has to cross across Ogden or across the railroad tracks um you can then recoup that back from the state and it's one of the things that the state calls mandated categoricals. Um so you can get a reimbursement back for that. Um, the other one is the workman's comp renewal, which is an annual renewal for every year. And that's the end of my report. >> All right. And that concludes the superintendent's report. >> Thank you everyone. Um, president's report finance. >> Um,
033today we had a open presentation for the um the fin uh from PMA. That's it. I I couldn't read it on the little screen here. uh PMA regarding our our our upcoming uh bond structures. That was all. >> Thank you. Um policy. >> Uh yes, thank you. Um so tonight we have on the agenda to approve some policies um that we already held first and second readings on. So all of these policies are listed in the agenda for the policy committee meeting which happens before the board meeting which is open to the public so anybody can attend these meetings. Um so we are adopting uh quite a few um and the big thing there to note is that we are um rolling over the language of one previous policy into a new one. So, we're
034rolling over or integrating the language from um policy 512, which was called nepotism and hiring um and we're just integrating that into the hiring process criteria, which is now policy 530. So, anybody can access these policies by um finding the district page on the new website and clicking on the meetings tab and then the agendas are there and then you can see that. And then there's also um the actual board policy book is there. We use board book premiere. Um so all of this is accessible to the public. Um but that's all. Oh, and then we had first reading for some new policies and those were all like minor changes like changes in um the legal references or changes in you know certain individual words. So not a big nothing too exciting. Thank you. >>
035Thank you. Legislative report. >> Yes. Excuse me. I'm sorry. Um the Supreme Court uh issued three rulings that impact technology access, family rights, and student protections. Um notably, they upheld the -ate funding. Um - funding, I should say, uh which is the program that provides discounted internet and technology access for schools and libraries. Um they also upheld the parental opt out of um specific lessons that conflict with their religious beliefs as well as the disability rights uh under the ADA and Rehabilitation Act. Um and that's where students filing disability discrimination claims must meet the same legal standards as all individuals under the ADA and Rehabilitation Act. And that is it. >> Thank you. Correspondence. We had no correspondence this month. Thank you. Um public comments, individuals appearing before the board are expected to follow the
036guidelines outlined in board policy 2230. See none. Um action items on the consent agenda. Items may be removed from the consent agenda on the request of any one member. Items not removed may be adopted by general consent without debate. Removed items may be taken up either immediately after the consent agenda or placed later on the agenda at the discretion of the board. Can we have a motion? >> I'll motion. >> I'll second. >> It's all It's all yours today. >> Thank you. Gonzalez. I Seinfeld. I >> Butler. >> I >> Palace. >> I >> Dren. >> I >> Calero. >> I >> Himenez. >> I >> Oh, motion carried. Thank you. Uh, any public comments? Individuals appearing before the board are expected to follow the guidelines outlined in board policy 2230. Seeing none board members
037comments, >> I have a comment. I'd like to thank everyone for the back to school picnic, especially George for getting everything together with the rain and everything. So, thank you for that. And also for the uniform giveback was very successful. Special thank you to the middle school teachers, Miss Howard and Mr. O'Hada. Thank you very much for contributing to that. Um, we got a ton of stuff out and almost everything got taken by other students. um so that it's going to be reused and recycled and they're going to get to keep wearing them instead of going in the garbage or whatever. So um if everyone could just keep that in mind for next year to save their uniforms um and to keep whatever gets lost. I think that many of those items came from lost
038and found um we can keep them and then we can redistribute them and then they continue to serve all the students. So it was very successful and everyone took lots of free clothes. >> Thank you. I want to echo that and especially to you and your volunteers. You were working very hard. So, thank you. And I want to thank all everyone especially after a day before that we had thunderstorms and it was crowded. It was good. Um I was happy to come into all the tables um and talk to the members and welcome all of you and talk to all of the staff that was present. So, I really appreciate all the support that I think our families were receiving. And I think it is important to welcome every single student and make him feel
039that they belong here. So, thank you for all the work that everyone did. Anyone else? >> Principles, thank you for being here. It's been a long couple weeks, I know. So, we'll we'll that's it. >> Just gonna give a shout out to the teachers who I know have been working for weeks on end to get their classrooms ready and everything up and running to receive the students this year. So that doesn't go unappreciated certainly by the board. So thank you. >> Definitely. Thank you. Okay. Can we please have a motion for adjournment? >> Cavayto. I move uh we adjourn. >> I'll second. >> Thank you. Roll call. >> Jimenez. >> I Steinfeld. >> I >> Gonzalez. I Butler. I >> dr >> I >> Palace >> I >> Cavayo >> I >> motion carried. >>
040Thank you everyone. Have a good night.