001Open Session can everyone please stand for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all does anybody have anything to add to the agenda please have a motion to prove the agenda yes do we have any public comments Kevin I want to make a note I we move we're going to move public comments to this part of the meeting so that in the future when we have public comments not everybody has left is that all right yeah okay that's why we moved it up uh academic spotlight stem Club all right we're gonna let the stem Club take it over [Music] we have one more in a minute or two
002here oh right board member code of conduct review Ash Europe I will take no private action that might compromise the board or Administration and we will respect the confidentiality and privileged information all right thank you anybody any questions on the consent agenda can I please have a motion to prove the consent agenda motion Joe and Lauren yes superintendent's reporter okay we're gonna each year we not we honor our retirees this year we have two retirees so we decided to do one this month one next month uh can I have my iPhone come up [Music] Maria h Maria has her kleenexes and you have a big crowd and you've got a big crowd so 15 years at Big Hollow and uh we're gonna leave you with a couple things here and then there's a uh We've
003started a new tradition last few years and we put a tree out in our back uh in the back behind the Middle School The Outdoor Learning Center and there'll be a tree with your plaque here for serving Big Hollow for 15 years [Applause] I want some of the board members to know and think of it like this you're not losing a great teacher you're losing a great Packer fan [Laughter] is there such a thing that's a really hit it going on it's been oh I thought I would Tom will tell you it's been I could probably reach back there um yeah 15 years is I can't believe it's gone by this fast even with Emma and Elena I mean four years ago I was saying I'll see you in four years and it's already here
004um good years and good moments uh you know tons of memories that I I'm really gonna miss it and and I know it's going to take some adjusting but um I really do appreciate all of the things that everybody has done for me so thank you all right here you've always been such a team player doctor Dr B is going to come up and say a couple things so Maria um I promise not to do any roast or anything like that we'll save that until the end of the year when that comes okay so I have thoroughly enjoyed um my time in getting to know Maria and working with Maria over the past four years she is definitely passionate about education she continues to come up with creative ideas to inspire she does it like
005this she comes to Towing into my office Dr Bianca I just have this idea you know if you have any time and so that's Maria and that has happened tons of times since I I have met her she comes up with creative ideas to inspire and support children she's been a great mentor to many of our new teachers she has eagerly participated and contributed to a number of committees even our most recent talent show committee I mean seriously what teacher in their retirement year joins the talent show committee like the last Committee of the year and she's there in the morning what can we do and she's always looking for ways to enhance what we can offer students um here at Big Hollow Elementary one of the many Vivid memories I have of Maria is
006when she approached me to let me know that some of her students had some great ideas for me to consider for the school one of those times she tiptoed into my office one of those ideas was a way to provide an opportunity for student voice within the school some students had written persuasive essays to make their points about why we needed a student council they were merciless in getting this opportunity to the front burner for themselves and for their peers for years to come and it is currently in place Maria was such an advocate for them but in true Maria style she let them advocate for themselves with guidance and support from her as their teacher another idea she had come and maybe my first or second year was the idea of the inspiration station
007our school board knows we brought it here and shared it when we were highlighting activities at Big Hollow Elementary and this inspiration State station was it provided a real a really a positive impact for our students if they just felt like they needed to pick up a little bit of cheer written on a little card and put it in their pocket Maria had instituted that for the entire school and we're always running empty and those bins near the near the restrooms and drinking fountains right so the inspiration stations continue today there are many other times that I could share with you that Maria did this within our school and we are way better for it Maria you'll be greatly missed at Big Hollow Elementary good luck congratulations and I hope you come back and visit
008often you know we don't we don't have many Subs as we just Julian I'm just saying so congratulations thank you so much [Applause] yes so we're going to continue with the business meeting you're not going to offend us if you leave it's okay the uh Mr McCauley is going to do an update on the three-year Tech plan next for the board it's exhibit nine in your packet foreign very funny [Laughter] is this good enough yeah okay um so over the past couple years with um we've been fortunate enough with the funds that we've been able to get that we've been able to Expedia expedite some projects so um we now have outdoor access points both in the Outdoor Classroom space in the middle school behind the school off to the side in the new uh
009playground equipment we also have it in the front building for where the buses line up so that our staff has access to the Wi-Fi in case of emergency during Transportation pickup and drop off also to utilize at the primary Elementary are Transportation app um we have uh completed all of our Chromebook pass out for kids K-8 we now in the elementary we have one and a half devices per student that way we have in case somebody forgets the device the device is goes out for repair they have a backup and here at the middle school we have plenty of backups now as well we did start a program this year with a company called it savvy so now every parent at registers and completes the payment for registration also has an insurance plan so they're
010not worried about you know the kid if their child breaks the Chromebook you know where that funds are going to come so um it's been a good partnership I know that we have spoken to them recently about the delay there has been some long delays just because of we're still in that area where shipping delays and shipping problems are out there so some of them have been coming back three to four weeks instead of the two weeks that we were promised on a turnaround but we're working with them on that but it is nice that the students aren't um having to pay out pocket for any of the repairs going forward tonight one of the the things that you're going to look at is a possibility of an employment of a network administrator that's going
011to help us tremendously in the district to have somebody that's going to be here five days a week full-time to help us with security we are bringing on some new security projects whether he was coming on or not so we were bringing on security projects to help us with the network help us with monitoring help us with our insurance plans as well as the security of our network with any possibility of ransomware attacks and that sort of thing so we we have some new equipment coming on site some other projects that we're looking at uh we're looking at cleaning out our closets and our Network infrastructure it's kind of like the final step with our Network infrastructure until our next update which I don't see really happening in the next couple years other than our
012our Wi-Fi we may have to look our Wi-Fi is coming end of year in the next three years but our switches everything's healthy everything's good our bandwidth's been supportive this year with testing that's usually our biggest test as far as how the network is handling we've had no connectivity issues at all whatsoever through the first week and a half of State Testing so that's been been good so we're in a very good place Network wise you know now our next steps are starting to look at reevaluating uh the academic side the devices that we're using we're looking at doing kind of a full look at the primary level of is the Chromebook the best device for the student at that level and then kind of working your way up through there on that if you
013have any questions I'm happy to answer them each year at this time we give you the a rough three-year plan and and so what Matt just shared is a summary of some things we've done and we've really progressed faster than we thought we were going to so our three year plan looks a little light because we've gotten some stuff done in the last year or two that we weren't planning so quickly so but there is a lot of Securities and I didn't mention the the hard-line building security stuff that is going to fall under us as well as we're looking in and there's still some uncertainty because we were waiting on a grant the cops grant that we're looking at for buffing our infrastructure security outside of the network any questions all right thank you
014Matt thanks man thank you thanks Matt um I my next item is uh just an update we we started a Big Hollow Safety Committee and we met last week and you see the agenda link there uh primarily just kind of gave the committee an update we have parents uh and staff and administrators uh all on the committee um in the link I believe on the agenda you can you know there's a link to the uh committee list if you want to see who's on the committee Lauren does represent the board of the committee um we uh I think we had a good first meeting I gave him an update on a grant we're trying to write at this time uh it's a it's about a 650 000 Grant of 500 000 would be covered we
015would match 150. so uh it's to harden the schools primarily and uh we're working on that right now and uh we'll submit it in the next month or so and then probably won't find out until early September if we get the grant or not but that's that's uh I updated that committee on that and I'll just keep uh dishing them information as we get it so that's it for my reports all right anybody this is our annual updated inter IGA with Gavin school district for shared food service coordinator anybody have any questions Bob how do you think it's working it's going great yeah great for us and Gavin has uh said that they would like continue so they pay half of the cost all right can I please have a motion to approve the updated
016IGA with Gavin for sharing the services of the food service coordinator motion for a second Warren and Doug yes yes anybody have any question with our child police agreement yeah there's no changes to this it's our current agreement uh they're just getting the program started back in January so they're just kind of getting off the ground again since the pandemic so um no changes to the agreement though any questions okay please have a motion to prove the license agreement with Premier Illinois bull LLC previously a child's place for reuse of facilities for providing before and after school programming for Big Hollow students motion second yeah yes yes and the next item I have Dr hechovitz here for the next two items if you have any questions on the memos that she's presented for the curriculum
017adoption so Kevin go ahead and take it the only one I have is does this change Eureka at all or is this a supplement smiles at our Middle School this will be replacing um Eureka they've been using Eureka as a supplements but it not very heavily um what we found in Sylvia garcons this year too from our math department what we've found is the Eureka resource really was lacking in so many areas that teachers were for a better word I can't think of a better word just to say struggling they were struggling to even lesson plan using Eureka for especially our courses like algebra and geometry um so basically when I kind of came on board as the Director of curriculum one of our very first um PLC meetings we had teachers in tears um
018and so I'm like I thought you guys had a resource for geometry in algebra but unfortunately we never purchased the um modules from Eureka for those courses so that's kind of what got this ball rolling and now over time fifth through eighth have all found that big Ideas is a little bit more usable um very a lot easier to plan with Mrs garcars did you wanna speak up I asked Sylvia to come because there are so many other pieces to this especially when you get up into the algebra geometry courses that Sylvia would be a better representative to explain kind of where we were and how Eureka is going to be used moving forward sure um sorry um so with planning-wise that Big Ideas Math offers significantly more resources than Eureka did um in terms
019of servicing all of our students so that's our lower level students our higher level students everyone in between including our El students because it also comes in Spanish as well and it's got lots of el resources inside of it alongside of just being in Spanish um Eureka we're still using because actually a lot of our assessment questions we've tailored from Eureka we've taken some from Big Ideas Math we've taken some from elsewhere so it's still you it's still usable within the classroom but in terms of usability of the student the actual materials of Eureka was a little bit too much for them especially with the amount of reading that was involved when it came to those materials so Big Ideas Math kind of bridges that gap for us going forward into the idea of the
020guided math in the classroom the math Workshop it has tons of resources that teachers can use across the board for all of their classes and we've been piloting this for the last two years since 2019. yeah well with the higher level definitely yes yes yes and the feedback has been positive um we're still even finding things within the resource um that teachers didn't realize there was before and now they're using and they love yeah um Big Ideas is also really great about if we're needing something they're really responsive about getting it to us okay this is just mental supported it's just Middle School yes yes there has to be always a downside to something um sometimes they're like the so what we found is it's great for that like basic knowledge like introducing lessons and
021even some of those higher level thinking questions they're in there but we have had to find some more higher level thinking questions elsewhere but along as a whole department or consensus has been it's easier to find those than to have to tailor a daily lesson like basically simplify it for all of our students and then build from there so we'd prefer to have something that has the foundations plus some of those extras and then if we need to find some other materials that are higher level for our high like more achieving students we can go ahead and find those easily thank you all right okay can I please have a motion to approve the adoption of Big Ideas Math as math curriculum resource with big Helen Middle School on first reading motion second Joe and
022Ash yes held smart Health curriculum anybody have any questions all right can I please have a motion to approve the adoption of Health smart as the health curriculum resource for Big Hollow Middle School on first reading motion Ash and Joe yes anybody have any questions on e-rate just an eBay project we're going to submit for we'll get half funding back and all the the bid is in there we did run the Spy Tech committee as well did you have the final recommendation on that on there for which scopes oh wait I think the exhibit is just the uh okay quote and the recommendations to prove it but yeah okay perfect all right uh can I please have a motion to approve the summer technology e-rate project motion Doug and Ash yes okay please uh a
023motion to approve the March employment recommendations with a couple additions um I'd like to highlight two positions that are new to Big Hollow and three new higher recommendations that were not posted in the packet oh we occur we are recommending the hiring of Cindy Horan serve as Community Development and Outreach coordinator this will be a part-time non-certified position which will be paid via an annual stipend Cindy will continue our efforts to link our big Hall School District 38 Community to our schools this connection will be fostered through planning community events and taking a strategic role in Communications with our big owl families thank you Cindy we are recommending Jimmy Ayala to serve as a network administrator and our technology department but we currently contract with sbtc for these services but we are terminating that contract
024and hiring Jimmy is our new at work network administrator who will be full-time Jimmy currently works on campus one day per week through sbtc we'll be joining the Big Hollow team starting July 1st of the following positions were not posted in the original packet were added today by Administration a bus driver Maria Gomez Contreras a Big Hollow Middle School social worker Dariana Ortiz and finally we are recommending Barb Stice and Hopper who serve as part-time curriculum instruction and el director starting July 1st or will work up to 120 days at Big Hollow during the 23-24 school year R began some important work at Big Holland 2018 and Dr Hector has done a great job pushing that work forward with Dr hetovich leaving and going to Florida we are happy to bring can I please have
025a motion of March appointment right yes oh we accept the resignation from Jessica Green paraprofessional effect of March 29th the accepted resignation from Daisy Oriole oralana multilingual Services facilitator effective at the end of the school year we accepted a resignation from Deanna klobey middle school math teacher athletic director and Middle School softball coach effective April 14th we accepted a resignation from Jessica Elementary certified school nurse effective April 3rd anybody have any questions on the foia requests anybody have any questions on the monthly reports for the board the Board needs to discuss the schedule for the superintendent evaluation for Mr Gold so the following timeline may be utilized for I just so I just threw this timeline in here for discussion and this is going to be done through that new program and I was what
026I would do is I was thinking by May 1st I'll get it my selfie valve submitted and then I'll send all of you login information so you can see everything and then you would have the month of May to uh you go in there and it'll all have directions for you on how to go in and just basically complete one yourself and then I just threw this out it's up to you I uh June 12th we have a board meeting um I think this process is going to be a lot easier with the new program we're using because it's all going to consolidate together I if you if you want you could just after June 12's meeting you could convene closed session and Hammer it out rather than schedule a special meeting but if you
027want to schedule a special meeting do that too I just threw it out here as a suggestion and at the end by the end of the month Kevin and I would just sit down and review it what do you guys think and we're good with meeting after a board meeting yes I'm fine yeah yeah is everybody good Doug yeah Gary 's good one Gary's good with it all right um so it'll be our timeline very good Melissa thank you you can answer for Gary the next Wrigley schedule for me will take place on Monday May 8th 2023 with full session beginning at 6 pm this meeting will serve as the board reorganization meeting congratulations to our three members re-elected Joe Vivian and Doug congratulations yes congrats thank you and then can I please have a
028motion to adjourn okay all in favor aye any opposed