January 29, 2018 - Special School Board Meeting

001Trick 6to4 with the clerk please call the roll Floyd here Chapman sir elephant here baby here Mullen sir no master absent Wilson here with that I believe we're gonna go right into the building principals reports and Student Success and building initiatives building for building lazy eight well thank you thank you is that the yeah it's a plan yep so we will you don't we're not going to recess we're just going to move right into that going to move into that go to the new assignment everybody got the new assignment four rooms so we'll just move into that direction and then we'll reconvene back down here what are we lots of 45 minutes again so so at 6:15 yeah for a short recap of those meet right okay so here at 6:15 the record reflect that

002everybody is back down from the from the conversation and I will allow a short brief overview of the summary report on each building members so with that anybody like to volunteer to go first miss fame I'll start okay I am liaison for North Campus and Yolo I'll start with North first there's three things I'm going to mention their goal of student achievement their goal to increase student engagement and family engagement so offers at college and true and staff are working inside to look what does college readiness look like at North and look at the rigor they're also working on creating action steps to impact their instruction they're looking at culturally relevant and emphasizing the [Music] fading inquiry liberation station and reading strategies and then in terms of Independence they're looking at increasing leader ship there

003are four new roofs this year there's a principal Student Advisory Council and that group came up with the idea for the yeah I believe it's a test for students and staff to come together they have Justice League which is conducted by two teachers Tiffany Dietrich and Kathy Olson Brianna Santos coy our Hispanic cultural liaison is running the Latino student and James Barnett is convening a group change equal opportunities for young man so in terms of their really Alison's been working very hard at increasing the student engagement and then with family engagement they've resurrected the Parent Advisory Council they had learned right and they had a parent camp the first parent camp October and Alex that starting next year - you're possibly combining with self or the middle school to include those parents and also so

004that is just a brief report on north and willow lane I met with Chris this morning and their focus they're focusing on literacy and math skills so in doing that they're looking at increasing the staff skills to strengthen their guided reading practice practice conferring with students and implementing interventions customers classroom grade three and four five are doing the forty book challenge they're aligning stem standards they're collaborative inquiry staff teams are working on common formative assessments for all literacy standards and they've assessed all their field trips and aligned it with the literacy at okay well how do these field trips aligned with our emphasis on literacy and then some other challenges have number of challenges one of them is space at willows I know that people are aware that willow is has a 62 percent free

005and reduced lunch population which certainly doesn't mean those kids are not capable it just means that there are some extra challenges that sometimes those kids have in terms of space willow which I don't know if people are aware but willow has the highest number of percent of open enrolled kids of all our elementary schools it's at 22 percent and they have a transient student population percent is 8% willows is 15% so again that brings killer challenges going their registration new students from August 1st to September 30th they registered 68 new students they do have a student orientation that they do but it puts a lot of stress on the office staff the health aides the planning in terms of you've got your classes organized and all of a sudden you have six to eight new

006students that you didn't write in terms of dealing with some of the challenges I know I've mentioned the print board forum about they're alive program the trauma-sensitive programming that they got the grant for the invoice coaching the nonverbal classroom management which training teachers and then they coach other teachers and the positive behavior interventions direct we're looking at data this morning they're referrals if we look at last school year from September to January and compare that to this school year September to January their discipline referrals are down by 59 percent so that's a large drop in their discipline referrals and they've worked on with their special ed students working on behavioral modifications before a referral is written instead of writing a referral first isn't working with those kids so there's a lot going on both at

007North and Willow and I've probably taken my a lot of time so I'll get down if anyone has any questions otherwise who would like your next its polloi protects so i'm liaison for bad news height and weekend I did not make you thinking tonight I am going to Lincoln this week so I'll be educators and then a lot of information very much I wasn't overly familiar with badness which was great to get to talk with miss fear so a lot of their action plan revolves around parent and student involvement some of the things that they've been doing that they believe that are working because their title one school they have a game night where they have over a hundred and fifty families show up to this game night times with games that can play at

008home with learning activities so that has been very successful they have a rice and bean tonight but apparently they do every other year where and I would say the name but I would probably get it wrong who is their language teacher for for the school so what she coordinates everything and they select three different cultures to promote and so they bring everybody in so there could be dancers and took foods and everything and that's been a real no big success at the school bringing in families they have the Bears backyard I'm probably repeating stuff that a lot of you already know but I found it fascinating that they brought in goat this last year to eat the buckthorn so and how the kids out so they could see everything that was going on and they

009tie in their science curriculum with the the backyard area so all of the requirements that they have basically the hands-on hands-on experience for the kids what I thought was a really really neat thing because they're in the same such somewhere the same situation is willow they have was it forty percent of the school is non-white so they have the same thing with free and reduced their high freed reduced school trying to get the families engaged and so one of the things one of the other things that they've been doing they do it back-to-school picnic where they bring in a grill and I can't remember the it's like complex they bring it into but they invite all the families to come in to grill hot dogs we bring in food and they also have things she

010said eighty backpacks that are filled with school supplies so that's another way to get the families in some of these families that couldn't afford it they come in and they also set up hot spots so it computers for the parents so they can get online and sort of teach them the different things where the skyward in all these different places that they're gonna have to navigate while their kids are in school because some of them may have access to computers and all the rest of that but you know they either take them time to figure it out or they have been exposed to it a whole lot so they take the time to teach them those things as an area of opportunity the biggest thing was PD time extra PD time and right now they

011have a literacy coach but it's only it's a point five that one of the big things if that extra help through those literacy coaches they've seen they've seen a lot of progress so that would be a big area for them it's an area of opportunity going forward coming up they have an Arts and Science Fair that's an April count school calendar their kids are going to be going to the Minnesota student art and they fall concert Thank You school would like to nest chairman I am the lace on the Birch Lake Ellison tree and the Birch Lake is seeing a lot of change this year today there was a leadership change new principal this year and they also in addition to the new principal they had turnover about five teachers out of about the teachers

012so it quite a bit of turnover in fact the fourth of fifth grade grades only had one teacher stay in that position Terry don't there's a teacher in those grades from last year to this here it is from K through five is a smallest Elementary School that we've got with about 280 students the projection for next year kindergarten projections looking good according to John saying that this year we they have 42 new kindergarteners next year I think about 60 so that's when weight good as far as change they also have seen change in terms of usage of the space where the Y used to be they now have ECSE classroom early childhood classroom and bare fundamentals classroom the bare fundamentals is different from the early childhood in that it is a full-day option for parents

013to have their kids in preschool versus early childhood which is which is a half a day and Tim and John have been working pretty closely together as far as setting how to better integrate preschools ranges and making them more acclimated and integrated into the overall setting also at one other new program that they have this year is the behavior cluster setting 3 which is for students with primarily emotional [Music] situations behavioral type issues that a little bit different setting and then also they've got the ongoing Cubs program which is for kids students that have more physical challenges culture is getting is with as you would expect you can bring in a new principal when you bring in a bunch of new staff a lot of change there things aren't as cohesive as you would probably

014see another other schools but John said that that is getting coming together quite well through his it's called I guess the CIT other schools sounds like you're doing this to the collaborative inquiry teams but one of the things that he's doing is he's got the staff on six to eight week cycle where they look at the data they collaborate they talk about you know what's happening was were demons not working all those kinds of things and that seems to be growing quite a bit of synergy and cohesiveness another group is the one of the things too that they did was they had this and it's on the brochure this convivial gathering back in in Paul for the Latino community and one of the things too that they enhanced as far as student engagement is to

015give out paw Bearpaw words to students they have a monthly recognition for the students and bring your parents in and so forth relative to that and and one of the cool things I thought for the years they also introduced birch the bear where I guess unknown person dresses up and uh in a costume that they have got on Amazon and kids really love it Thank You mr. chairman ness mr. Wilson all right um last week I met with principal Dahlen from Onika elementary and really she did a very nice job of summarizing everything that are her goals and how she's going to go about accomplishing those in the brochure [Applause] meeting tonight but essentially reducing the opportunity gap obviously for all things that are demonstrating a leg compared to their contemporaries but there's a particular

016focus on the end the free and reduced population as well as the special education population and she enumerated it's going to start by increasing parental involvement at celebrations for good attendance and monthly luncheon is that where the parents will be invited so hopefully the students will get a feeling of validation through attending these sang kinds of celebratory luncheons and getting the parents in the loop and hopefully getting them more involved in their child's education technically for teachers the increased use of thinking maps and reference but also then backing around since she's concentrating on special education students she's going to really try to forge the planning link between the classroom teachers and the special service providers to help collaborate planning times and classroom activities to allow those students to achieve the hopefully schools of death and

017then over on the collaborative teens pretty much the same as what we've heard already but actually kind of once they've had formal meetings of course but on a weekly basis driving questions what do we want the students to know and do and how do the faculty and staff know when the kids know it so they're looking at that quite diligently and working out ways and means to achieve that and again forging more planning time with the special education providers so that is what's going on with I'm also the liaison for Hugo and principal Healy and I are scheduled to meet tomorrow so I'll just let that I didn't meet with mrs. principal to use the different form of address there because we have two principals Chairman's in our district but yeah Gretchen is the ALC

018principal and again kids learn the most when they're in class wow what a revelation right and Saul her main goal is to increase class time for the students which you know whether you know it or not I mean that's tough to do with the ALC population typically so what she she wanted her goal is 9s the magic number all right so less than nine a year and she wants to increase that from ten point four to twenty percent may not strike is you know that bigger number but when you consider the population that that's a monumental achievement okay so how you know is the natural question and what she's done is she's added a second attendance call in the days so that parents just don't get an initial call hey you know your students not

019in class they're gonna get the same day a few hours later and so she's hoping that that will start to draw the attention of the parents to their students in what they're not doing and hopefully she'll get some support from the parents in that and getting their children into class also the way it used to run it went from the attendance report to the adviser and end to the parent that still is in force but for the sake of more streamlined communications they were sending out a weekly attendance report and not waiting until the it goes to Biogen it compiling everything so with that streamline reporting it'll get to parents faster and hopefully that will you know improve the attendance they're also rather like what principal Dahlen is doing she's initiated attendance recognition rewards we're

020now trying to get the kids to feel a I got something special going here and that is access to the teachers launch and she's got a little you know treat thing set up in there for the kids they can choose what they like and you know members only so she's hoping that will have a positive impact as well and first quarter pretty much nailed the goal twenty percent at lesson well obviously see me obviously less than nine but that's good too we're not there yet oh wait I misread it twenty percent had perfect attendance also working with students to stay on track to graduation that's the other huge challenge for ALC populations because those students come to her program from all sorts of different stages you know some are in our high school and they're

021just waiting behind or choosing not to engage in high school methods of instruction and they might be pretty close to being on track they might be lagging significantly they may be ahead so she's got some considerations to get the classes from forty three point six percent to forty eight point six old math majors as a five percent increase and that are on track to graduate with their class well that begs the question what do you do when you get students the they're not going to graduate with their class I mean this is just you know amount ever a sort of proposition so what the she's doing now is working to develop a schedule an individual by scheduled for completion for that to so you know they can graduate within the terms of their own schedule

022and that you know for their purposes with purposes would be considered on track also there's weekly advisories that they're running so that the students and their teachers will know who's on track who's not there and they can you know give a little priest emphasis on with counseling and whatever the guidance coaching you have a fire under the kids that are setting the leg and then again the collaborative teams they've structured that so that there's a student support member at least one on every one of the teams that Nica you know and that we're talking now the social workers the guidance counselor the chemical dependency counselor and principal Herman herself is a participating on one of those teams and they structure that based on kind of the student needs and get together and keep track of

023the performance of the students there and the last case that we discussed what do you do when you get us to a new program that they're not no way not know how are going to graduate before they turn 21 and for the right side of our table here you may or may not know student liaisons that 21 and attend public school any longer and so what do you do with those guys that they're not going to get enough credits before they turn 21 well what Gretchen is doing there is she's working out a collaboration with the Harmony Learning Center that's in North st. Paul and guiding those students for the completion so that they can have some credential before they turn 21 leaving high school in public education Thank You mr. Wilson so I am

024the liaison for central and lay cares I am gonna meet with Tim essential on Wednesday but I did talk with Carrie from Lakers and they cares their enrollment is up 13% 44 Deacon grades 1 through 5 alone we talked about number of the reasons for the the growth if the growth continues then it could be a space issue because the early childhood is also in the building he talked about having the littles in the building and how it's really great for the little van the big you know they enjoy being around each other and he said that when those the kids who are in the early childhood program become kindergarteners who said you can just see the strut because they're walking down the hallway they know the lay of the land and this is really

025good for all of them it was really interesting to hear him talk about you know of course academics is a focus but also the social emotional growth but they really tried to focus on at Lake Ayers and really reaching out to not only the kids but also the families and how they can support these students as they deal with you know mental health issues or other issues that the families are struggling with in cities they really take that quite seriously and he said these they've seen a lot of improvement it's like there's the achievement gap you know is still in place but they he said they've had really good games in literacy in particular the past two years it's up 17 percentage points from fourth grade scores to fifth grade scores for the last two

026years so he said that we said the first year they thought it was at MDE mess up but no the next year they had the same growth so they had the exact same jump both years which is really great and a lot of the collaborative learning teams collaborate we teams and then illiteracy coaches as well so sounds like there's a lot of really great things going on he said this one of the best change of Lake cares is that it is in all ways a neighborhood school Thank You Spencer okay well I'm Leah Fonda Otter Otter Lake Elementary and otter is the second biggest but I swear they're just bursting at the seams already and their PTO is very very active in the school the school has quite a few specialties just like the identities

027all of our elementary schools are different they focus on different things but I think otter is almost a Renaissance school because they have a big stem focus they also have a nature focus they're putting out they're in the process of developing a new outdoor classroom to be part of their Prairie which grows in their school grounds they have a good relationship with Tamarack which is just down the street so they really have an emphasis on nature and outdoor learning and they're looking at ways to be outside the box and have this outdoor classroom there's a real good emphasis on collaboration between the PTO at PTA and the teachers and they really focus on what do they need in the classroom what do they want how can we strengthen it they really have a strong parent

028supported art program where they bring easy and pictures in and do extra art lessons they raise money for extra art they do in their STEM program they have a really good stem coach and I've been to their stem night where you see what the kids do and it's pretty impressive so I mean they do extra writing they have a special relationship with not just our literacy coaches but other reading programs so they're really stressing literacy and their new principal this year is super strong in that area and I think is really excited to work with them they're doing the collaborative teams just like all the schools are and they're really feeling that between the collaborative work that they're doing in their teams like their their grade level teams in their building level that they're using

029data well to really be effective and impactful on the kids that they have so I think it's a great community it's growing they are concerned about where are we going to put all the kids as they look at how many kindergartners they have five sections now and there's more kids coming up there's a lot of building in that area and they like their community and they know that they're going to run out of space just like other schools probably but it's it's a very exciting school to be Liasson to and they have a really good base parent support and their teachers are very experienced I mean they said like 70 you can see it in the and for sure you all have majority of them have their masters 50% of them have taught more than

030ten years it's a it's a team that's been together and it's really a good machine they're professional excited about what they do and they come to PTO along with 30 parents I mean you've never seen such a group they're a fun school to be part of and I and I just want to go to bingo this I'm also in Lea's on to sunrise and I've had a good time getting to know the middle school again I spend a lot of time at North so the middle school wasn't as much my territory but getting to attend some of their activities whether it's History Day or some of their award ceremonies that they've done they're really working hard on taking a middle school and building a real caring community with the activities that they do whether its

031intellectual and they're working on say history day or they're working on service projects I mean they do all kinds of things together and they have their advisory groups that that build I can't remember what could you know pair the principle to the name of that program is we were just talking about upstairs and I can't remember the neighborhood but they have a new program this year that they're doing and they're trying to understand and be more welcoming to the variety of kids who come in and the experiences the all the teachers did a poverty simulation program to become more sensitive to the frustrations and the challenges of not being able to make ends meet they're also looking at attendance issues and what can we do to make it feel like they belong and want to

032come and when do we start calling and I think they're gonna count maybe the arnelle but to talk about contacting parents after five absences excused or not just that the kids missing your kids and your kids are missing things so it it's meaningful that they come to school so there's just lots of things whether it's focusing on the academics of the different subject areas or as we all talk about the the social and emotional well-being of the kids in the community and we've got lots of data that we can read in these handouts but both otter and sunrise are building strong communities and they're stressing literacy in and using data to help kids learn efficiently and good professional development with people that are in the know whether they're a teacher that's part-time stem coach I

033think they're doing a great job my other liaison is do EC Fe which is part of the community ed program and I'll meet with them again but I've been going to their PTA PTA and they're active it's a small group of people but you know they do all kinds of activities to pull in everybody from brand new parents and putting on a baby shower to open gym nights to pull in families for family activities um just a mix of things and I'm gonna meet with with them next week but you know they they do just an amazing gamut and they're looking at a tremendous space crunch with all the new programs that are full dare art part-time and ok to know more details about them but we've got a lot of amazing programs for a

034young kid if we need a lot of space I think we need to buy tents so they might be fun that they wouldn't be that expensive igloos in the winter thank you mister yeah Allah so I have transition Education Center and I was very fortunate enough to be able to go there last and get a tour of that building and what amazing place and like most of our buildings overhearing that space is limited that we need to look at expanding the space there and that they've expanded over the last 5 years they've expanded and they've added 10 new courses there for students to give more students more options they've expanded the tarp program and they started a walking Club which is which is great stuff one of the things that they're looking for maybe is

035a little more space to include more physical activity and the transition Education Center which is up in you go and then we talked a little bit about they have a great relationship up there with the with the local police department that look but maybe looking at a school resource officer for there and looking at maybe helping ways to find some public transit and some of the needs that they probably need to look at just with some new spaces how things are structured right now they have one large kitchen they think that there would be more better off better suited for students if they could look at two small kitchens looking for improvements in the conference room and do some other stuff with South Campus there are three main areas of focus are the in the

036MCA increasing the map prep talking to students about how they're prepping for those tests increasing students taking college courses seen an increase every year and they want to continue to see that and then work on equity opportunities in schools they sent a letter out to students looking trying to they sent a letter out to students and families talking about how important it is to take those classes and congratulate them on their student being qualified for classes so they're doing some great work over there for herself and then matowski continued to work on the achievement gap space and what we're seeing this in all of our schools space seems to be limited currently mr. lineker said this morning as of this morning they only have two spots left for their next kindergarten class currently they're at

037580 he sees it's going to jump a little bit he said the outgoing 5th grade class is about 75 and they'll take in roughly about 95 students into kindergarten so they're gonna see an uptick again that 750 number is not that far when all I think everything is going very well in all of the schools it sounds like things are moving forward seems like the thoughts around increase enrollment just continue to grow and we continue to hear it so with that I think move into b3 which is an overview of the long term facility maintenance plan and intent to sell bonds sure all that effective mr. mosz or thank you one of the challenges school districts face is with aging buildings is the expense of maintaining the number of aging buildings we have making sure

038that they meet health and safety standards as as infrastructure wears out that we're able to rebuild it in create safe and sustainable buildings in 2015 the state legislature established the long term facilities maintenance program LT FM program and that replaced the health and safety revenue deferred maintenance revenue alternative facilities bonding and levy programs all programs that were designed for essentially the same thing it's all wrapped into one now that allows districts to to levy funds for billing maintenance as well as issue bonds so Jane we're going to talk about a bond issuance and our Director of Finance Tamas auric will explain that to us one of the good things that the legislature did was they grandfathered us into the old facilities program along with the lt8 long term facilities maintenance money so we actually have

039two major sources of funding available most school districts aren't in that situation they just have the long term facilities maintenance money available to them not the long to the old facilities bonds so a lot in order to be to qualify for either one we have to have a ten-year facilities plan and in your agenda tonight the two years we're going to be talking about our FY 19 and 20 and Dan will be ill be able to talk to you about the projects that work and anticipating using all facilities bonds for so because of that grandfathering of all facilities bonds we are proposing that we do a fifteen point six seven five million dollar bond issue which would be a ten-year issue and it would fund projects for FY 19 and 20 and then the plan

040would be that possibly that in in FY 20 smaller bond issue of three point three four five million that would cover the projects for twenty-one and twenty-two and that within doing it that way and then doing some other things with our regular levy we would probably keep that the tax rate would be flat for four years and for that program based on Ehlers assumptions so the timeline that's also in your packet would be that we would authorize the bond issue at the next meeting on February 12th the Ehlers then would accept bids in April and when you would finalize that are approved that at the April meeting and then the funds would be available to us thirty days later in May and then we would start with all those projects in this summer and we

041could do a portion in this summer and then the following year we do that a bigger portion of them so with that I guess I'll turn over to Dan and he can just give you a quick overview of some of the projects that we're gonna be proposing doing over the next two years I just want to make sure so that everybody's understanding typically for bonds we would need to go to the public key right and get voter approval that's from can you just tell us a little bit about the process now with the in 2002 to 2015 when the Legislature passed the new rule for long term facility maintenance well prior to 15 we still had left our old facility bond options to us but they do not require voter approval similarly the with the

042referendum there's a certain amount that also doesn't require voter approval the board can take action just to use that portion of the referendum so it's the same the same scenario there however the where voter is a voter approval is required as if we would do a major building project where we're actually going to build a building long term term facilities maintenance dollars and all facilities bonds cannot be used for new construction so a bond issue then would have to be used in order for us to build a new building or and put additions on to the buildings in question but where does the money come from we sell bonds to the book to to the financial public and then we levy then to pay off the bonds as part of our levy that we use

043we do every year so it'd be similar to a bond a big bond issue but it's a smaller issue and a spread over a 10-year period so it's alone when this bond is being issued for the maintenance we don't need to get voter approval credit okay but once we need to build something brand-new then we get voter approval credit there are some things that we can't do with this so we can only do like for like kinds of projects if we wanted to create some new space in a building redesign some inspiring new space we couldn't do as LT FM for that so as you look through the list you see it's really heavy maintenance work that's being done I think Tim you just answered it but I'm looking at the elementary schools that got

044new gymnasiums that aren't shared with cafeterias that was new space so that was not this kind of money that was done through a previous these purchase arrangement it's called so we actually financed that with the lease purchase we at least the actually leased the ground that the gymnasium is is on to a bank the bank finances the project then we make payments on that okay down the death so it's a different mechanism but you couldn't pay that down that new thing with this kind of no no I'm gonna clarify I think the the amount that we have listed in the memo was 16 point 1 3 million so don't be surprised that buying renewed quarter to sixteen point six fifteen point six or whatever the figure is that's net of that's a net number yeah

045don't be surprised if you see the number at sixty point one three right that's what the profit is selling at a premium which means we're gonna get more money than the face value of the bonds the other folks are in at the board meeting on February 12th it'll like it'll be the sixteen point one two five or six and just context I can offer about four years ago we issued fifteen million and old facilities bonds then that program rolled into this new LT FM so this amount that we're talking about is not an unusual amount for a district our size this is this is fairly typical are going to settle into something closer to three four million a year at some point so in a couple years we'll be doing this again this will become

046part of our regular facilities maintenance program we'll be issuing bonds we had once talked about maybe not issuing bonds but rather you can go pay as you go as well so you levy same thing levy a mechanism is mechanism is used you levy those payments but there's some advantage first bonds instead our financial advisors to to come up with a plan so this will be a every other year type of type of thing that you know Dan will be here with and list of projects that will put in law will act on something that were LPFM plan that will fund the next couple of years the issuance of bonds this will be a common occurrence what is the the advantage of this we can get you can get the money you can get the money

047upfront and that's generally generally the cost of issuance is quite low whereas if you're if you're doing a pay-as-you-go there can be additional cost involved so no it's not a significant amount but it is something is something the new master I have one more question from my experience on the inner bowels of North Campus for thirty years if you can't do anything new does that mean you can replace an old air conditioner but you can't put a new one on right or you're talking about changing to air conditioning if you can't add air conditioning not having an air conditioner dr. Nathan yeah I'm saying second floor dies so you do have no we don't so you can't add it unless you can yes new-money abomination to be a general fund expenditure or yeah or you

048could like what we did itself last year the year before we put in we replace light for light but the but the piece that we replaced is capable of being added to so we could add the air conditioning at a later time so as we're ready to do that we just couldn't pay for it out of these funds at that time but that would be something that would be part of a large I'm probably a bigger bond issue to look at climate control our buildings mr. Chadha so just so understanding this correctly than all these large HVAC expenditures in here for buildings that currently don't have air air is not included in here can't be here but the systems we put in will be capable of hooking up the air conditioning if we choose to

049add that after so it doesn't cost us more when we replace an old air handler to replace it with a newer air handler that's capable of hooking up air conditioning so so we do it with the hole down the role of that if we do need to add air conditioning we can do it we just can't pay for it with these funds but when we have the funds to do it we'll be able to do it without having to redo what we just did the comfort of knowing that we could add air conditioning to that building when you say air handler is that another way of saying humidification in control typically what moves the air into this room so there's big units either on the roof or in the basement that either blow through a

050heating coil or blow through a cooling coil and would supply either hot or cold air into into the rooms I've spent the last two three months on the educational facilities strategic action team so we're supposed to have a class benefit analysis so that's another reason I'm looking at this really picky it's almost impossible to have a beginning because that's some of the things that people put down like having an environment that makes kids want to come and stay and so air came up and adequate environmental controls Cheers or in it or anywhere try to put a cost-benefit analysis you can talk about the wonderful benefit but to begin to guess the cost of some of that stuff I look at this and I think who could guess what cost to pop a unit on the

051top I call you tomorrow morning sir okay any other questions regarding the bonds how they're issued those sort of things okay so can i understad one more thing so one so this was a thing to introduce topic and ask the questions you asked so then just know that on February 12th our financial advisers will be here presenting this and that initial resolution will get the ball rolling officially with the intent to sell bonds and then there'll be subsequent to that there will be additional visits by our financial advisers to take us through the process okay welcome to Richard okay I mean and this is just a kind of a curiosity question about when we're looking at the asbestos removal capsulation you know it's budgeted 90,000 for year out to 2027 easy is there any foreseeable

052future that we will have taken care of all the asbestos or because of the age of our buildings we'll be doing time yes there's quite a bit of bestest and it's very expensive to remove so I think it's an ongoing thing for quite a while we do have some buildings that are asbestos free which is great but the buildings that aren't have quite a bit and we usually anytime there's any damage we have it inspected every six months anytime there's any hint of damage we have it removed immediately so I think it's gonna be an ongoing process years are we looking at for that then are we talking like 1970 and further back to the building or have asbestos three rooms are the mid 80s and newer buildings anything before that had has asbestos in

053it under the project yeah and as you see the 2019 projects are a lot of smaller pet projects at the schools that were really important the principal's things we've been putting off for a few years and with this bond money if it were to go where to go we did we'd be able to take care of a lot of smaller issues and then in 2020 you'll see the big four rough projects that take up about 25 percent of the ten million dollars mr. woll asked me a few weeks ago what Dan what really concerns you about our buildings and I'd have to say Ross is by far number one we've got I think six six of our roofs are approaching 30 years old which is really old for a built-up roof system that we have

054so being able to take care of four possibly even five if bids come in a little lower than and what I've listed would be a huge thing for the district and get us pretty well caught up on our roofs where we could work in one a year or get on a normal schedule instead of having to do a big bulk at one time so and then HVAC projects to the the elementary schools have been pretty well updated air condition has been hooked up to the Elementary's and now we want to get this going on these secondary buildings we finished up on South Campus with new air handlers a couple years ago and now we want to get into north campus sunrise central and ALC and kind of do it at the same thing so there

055are the kinds of projects you'll see on the second year just some with the new green technology and everything that's kind of around that is there any thought around when we're looking at Rolf's into the future of looking at some green roofs or some and I'm just the words missing me right now but they have the new the new technology with the is it it's it's the for the plant like grass kind of like they have over at Target Center we've got to be pretty careful with this money replacing like for like if we get too far astray we're gonna get get a call from MDE so we have been looking at ropes and talking about solar panels if it makes sense to put solar panels on some of our ropes so I think I

056think you might see some talk about that but otherwise were pretty much sticking to like - like right now mr. Chavez and just clarification you had mentioned the the Elementary's are all over there I believe is odder better we put air conditioning in two summers ago yeah there's one small wing of otter that doesn't have air yet but it's it's ready for it so Yelp Hugo has a small wing an otter has a small wing but otherwise all the classrooms in the Elementary's there's one small section of you what it doesn't any other questions regarding the projects okay see this up on the coming up on February 12th for approval for the bonds and we'll continue the forward on that but with that we will move into B 4 which is the overview of the

057reimbursement resolution thank you right D for school districts are required to establish protocols and procedures in the event that they're for approval of expenditures for which the district will reimburse itself from future bond proceeds so the example listed in the cover sheet is if a school district recognizes that there may be a need for a new school building they would be prudent to buy land before before bond proceeds are available right in that case the school board must have a resolution pass a resolution acknowledging that the district will pay itself back out of future bond revenues right so so this discussion item is is just about that that that the district's looking for approval from the school board to use to use funds current funds to purchase land that could be you could that would

058be reimbursed out of future bond issuance agenda item that we just want to talk it through at the work-study meeting and then you'll see it in the on the favorite all sport meeting so it that won't be the first time you see it this is the first time good idea so you're not acting on its name but this is what essentially what you'll see on February 12 so with that I know the resolution has been in the packet regarding that is there any questions regarding the resolution that we will bring forward for approval on at the February meeting boy did you mind about that I was just wondering if we had any kind of guesstimate figure on land no and when we get to the point where we have we're ready to negotiate we would

059go in a closed session to do that and that way then we could talk to yours any other questions regarding the resolution yeah okay with that and once you guys had anything else will move to b5 discussion around the 2018-2019 school year calendar okay Cooper I myself I and Tim students Dave the way all here sold the big thing with the calendars cushon is that we want to kind of emphasize that this is a pretty intentional process for developing a calendar that's a lot of strategy goes into it that's committed it that comes together to look at putting together two calendar and so we want to kind of go through that process on what what encompasses the calendar creation so you fully understand all the thing that goes into creating that calendar so starting with

060the first slide the the thing that we look at mostly is student achievement and how the calendar plays into student achievement so that intentionality goes into the creation of that of that calendar with a student success in mind for that so that's the the intent that the Callen creation is to make sure students are or achieving success and it teachers are put in position to make them successful the that's a lot of research that goes into what makes a student successful and the biggest biggest factor that creates student success or teachers so again that's that is the ultimate intent of the calendar stick with a teacher in a position where they can be successful and teaching students to be successful so it's not a lot of intentionality goes into that it comes back to student

061achievement we don't just create the calendar without considering the contract that's a big part of the calendar creation is to make sure that we are maintained and compliance within the contract and so that means that we make sure that we within a number of days that align with the contract for teacher prep collaboration days staff development days those things going to the thought process for creating the calendar and number of days that are associated with each of the days that align with the contract so one make sure we fall in the contract language that's an important factor in calendar creation um when you look at the PowerPoint slide the days that you see on the slide it's not going to fully align with the numbers you're gonna see in the contract they do in line

062but not by looking at it per se because there's some flexibility in the contract that allows us to switch off conveys I could say up to seven and a half days for collaboration date so we can put those days into teaching days if we choose to this is up to so it could be zero or up to that number of days so that may not be a fully fully aligned with what you see in the contract and what you see on the slide but we can assure you that we are in compliant with the contract for the number of days that we've designed into the calendar for those specific things that you see under sli's so moving along here and let Tim jump in and yeah so we want to just emphasize the importance of

063staff development in our calendar so we schedule thoughtfully around staff development what it makes what it makes sense to have staff development time how it impacts student learning when teachers are in the best position to participate in staff development so it's a critical part of what we do in this quote by fallin that Sarah selected I think is a really powerful statement that what we need is consistency of purpose policy and practice structure and strategy are not enough the solution requires the individual and collective ability to build shared meeting capacity and commitment to action when large numbers of people have a deeply understood sense of what needs to be done and see their part in achieving that purpose coherence emerges and powerful things happen and so this was a quote that thanks meaningful to Sarah

064in Mitch's they were leading the structure around this proposal and professional development being important part of our student success one of the creative elements that was built into our last calendar was the k5 welcome back conferences so yeah day in August in what would traditionally be the first day of school was set aside for students and in families to meet with teachers and do some readiness discussions a conference of sorts so so teacher thank you teacher and student and parent we're on the same page starting we had great success we were we were really pleased with that high turnout 96% of our elementary students and Families attended the k5 welcome back day when we did a survey with families 820 responses to a parent survey 91% of the survey respondents said continued this this was

065time well spent for our children and ourselves so we're looking to continue the k5 welcome back T model with this coming calendar however it did create there are some issues that we discovered with this so say time you will plan something new you'll learn from and one thing we learned was that it created an imbalance of one student contact day between elementary and secondary and we tried to address that this year by creating a seven and a half hours of parent contact time for secondary teachers we don't feel like this has been the best use of this time so we're looking at a different way of approaching solving that issue in this next calendar we'll get into that in just a second another element that we are cognizant of is that parents have expressed in

066the past that it's important to them that when their elementary children are home that the secondary kids secondary students are home too so they don't want their third grader home when their ninth grader or tenth grader is in school okay so both things are considered in this initial calendar proposal we talked about about creative solutions to problems and this proposal for a planned flexible learning day is something new that we're bringing to you this year this initially developed as a discussion about that seven and a half hour imbalance that we had were secondary teachers one of those days was set aside for teacher teacher parent contact we're approaching that different for next year and it's through this planned flexible learning day we initially talked about could could an e-learning day be a valuable use of

067time and as in our conversations with students with parents and with teachers we evolved the idea evolved into a planned flexible learning day the planned word is there intentionally that that they'll be plants lots of different plans that come into place they'll provide flexibility for students and families so what is a plan flexible learning a teacher sir assignments in advance and hold virtual and in-person office hours while students complete assignments and receive guidance from teachers students have the opportunity to plan ahead and how they will communicate collaborate create and think critically in a flexible learning day so we envision as teachers and students preparing that day together planning what it would look like what flexibility would be in there for students it aligns with district mission statement each student is the primary agent of their

068learning engage families of partners in the education of their children so we're proposing one flexible learning day for next year we've learned from some other school districts who have done things similarly and shared our plans compared to their plans and their response was we want to do it the way you're planning to do it right that's that sounds like a really good plan so so we'll have a chance to learn more about what the plan flexible learning day with the feedback on that is in just a few moments talk about our elementary and our secondary students and teachers have different needs educationally and a one-size-fits-all calendar doesn't necessarily meet all those needs and so this term coordinated uniqueness we have uniqueness around the elementary calendar and the secondary caliber we coordinate it so that both

069elementary and secondary can get what they need so an elementary of the welcome-back conferences fall and spring parent conferences secondary you have the planned flexible learning day and fall and spring parent-teacher conferences yeah so when we look at the calendar I mean there's some desired outcomes that we want to achieve and the two things that kind of stood out is maximizing instruction instructional time and maximize the effectiveness of instructional time so there's a three step a three pronged process that goes into that and as the first of all design in it what does it look like so with the flexible learning day you have the opportunity to design that that day and what its gonna look like so it's not one of those like a snow day where you or day that you didn't have

070a chance to design what it looks like so a student and the teacher will be collaboratively engaged in creating the curriculum and what that day looks like so the design is going to be important piece to what that day oh well that flexible learning day it looks like and then from there it's communicating that to to the the parent of what does that kind of look like how is it gonna impact you this is a good time for especially for special services where you have unique learners where they can design something around how they learn and to make sure that they are also taking advantage of a learning opportunity and be engaged on that flexible learning day and then from there you you once you design and communicate it then it's an implementation of that

071that plan so it's a three prong step that Ultima gets at the outcome what you're trying to achieve which is again maximize instructional time and maximize the effectiveness of instructing the instructional time that gives you the biggest bang for your buck when you have the opportunity to design it then the time to design it as opposed to be on the day that you didn't have an opportunity to do dope to do those things so that's kind of the idea around these district long process and I think you can think of that from a macro level and a micro level so between now and October 26 where it's placed on the calendar we need to do a good job of designing what that day will look like and communicating to teachers so they can build a

072day that they feel really good about and that our students feel is useful to them and then so that design communicate implement on the macro level us getting ready to deliver it and then and the micro level we have teachers and kids working together to design communicate and implement that day so we did the same process when we went with k5 welcome back day right we started with an idea and shared it with the board and then once the board approved that idea then we went ahead and we designed we communicated and we implemented it pretty well that same focus and commitment will be will be with a flexible learning day and it also gives the students a chance to play into this strategic plan which has been agents of their own learning and so

073they get a chance to design what it's gonna look like that not just independently but collective with them their input in the teachers input so it's a collective effort between the two into two parties our student representatives to the board McKenna and Ashley spent some time at self campus working with our student council talking about what is the concept of the day I was turned over to you and let's just share that conversation when I went to south campus and we talked to us about Nitra to me about kind of what their initial ideas were about this day what concerns they had things they wanted to know further so I guess overall the impression was they really like this they really like this idea of being able to be the agents in their own work

074and they like the idea of taking this learning outside of the classroom and then also having more free time to explore other interests so they found a lot of value in this day but they did have a lot of concerns and different I guess places where they wanted to have more information about it so their first question was why on Friday I think their initial concern was that students are just a picture this is a three-day weekend and they'll just take all that for work would be receiving from Friday and just procrastinate it until Sunday which a lot of soups haven't do we know that so an idea they had is that there'd be some sort of deadline on Friday like in the late afternoon early evening where students would have to submit their works

075for Friday by kind of an idea they had to solve that issue another question that they had was why it was going to be in October because they had they'd articulated that they would prefer January so they can use it as like a study days without a semester so I guess they want more information as to why we decided to October and why we decided on Friday so I think if we're going to move forward with it how are you while we're doing it and why we chose this day they were worried about the actual work that was going to be given on that day because they didn't want this day to just be a waste of time so they prefer online video lectures rather than assignments because they still want that one-on-one connection with

076their teacher and they're wondering if it's going to be fine because I'm still preferred to be on paper or we're going to go full-blown Chromebook and they want to know yeah what kind of stuff is going to give in like the worksheet video project before they truly believe that this is going to work and then how to make kids actually accountable and motivated on a Friday because there's going to be kids even if it's normal homework on a normal day won't do it so how do you have those kids not get behind by this one flex marketing the next kind of idea concerns they had with with regards to the college courses that we offer at our high school because specifically with the CIS curriculum that's in that's what the U of M they have

077a very specific amount of day that you can't be absent for or else your grades get some at Google my college transcripts which is a very important thing for many students they wanted to ensure that this would be counted as a school day to the U of M because without that that could alter their great in a negative way and they were concerned about that they're also concerned about the tight curriculum that there is for a lot of our accelerated EP honors courses and whether or not we'll be able to get suspicious learning in during this lecture learning day that would help the curriculum move along at the pace that it needs to move along and then also the classes where impertinence where they really need to be in person like our language classes where

078the focus is mainly on speaking out loud you know you can't it's hard to do that over Chromebook there were concerns about you know how do you do that and how would that work same ones like the choir and the band classes you know it's all about practice for them and how do you put that into play in a flex learning day was the kind of a question that they had zeros are wondering about like six through twelve they thought that South students would be benefit the best just because of their maturity level and I'm actually wanting to do good in school read about the middle school kids motivation our sixth graders is gonna want to do homework before they just going to be playing games on their Chromebooks and I'm wondering why are we

079even having this flex learning day and instead just give K through five off and have six through twelve kinda schools they're just like not really understanding like what's the benefit to this to make sure that it's like ethic workday switch secondary and then the final kind of concern or idea they had was about after-school activities because you know if we're gonna have a selection or anything chances are you know after-school sports and stuff would still happen and so the question was you know we have students who can't drive or don't have cars at our high school so how did those students get from their house to their sports when they're used to having an activity bus that would take them from the i school to their sports so that was a huge concern that students

080voice is you know how would fix this transportation issue and whether or not that would be really costly for the district to have a whole new bus route for that one day so that was a concern that they had but I think with all the stuff that we've said right now a lot of it seems like very negative because these were mostly their concerns that they had but it's important to realize that these jeans you really really like this idea of this election running day where they can really spend time doing their work and for a lot of our students they can get their work done and less than the 55 minutes that's allotted to them in school and you know if they can finish their work faster that means they have free time to

081explore other interests you know whether that's just reading a book or maybe even just getting an hour sleep a lot of our students really need that and so it they really found a lot of value and the ability to kind of have the student agency that they thought was really important I just say that I thought it was like bro I was really impressed with how many students actually cared about the learning part of this day they weren't just like yes vacation day off they cared about what they're gonna get from this date and how they were gonna eat properly and one thing we've talked about is running buses and having students who want to report that day or there may be opportunities that would be really beneficial for some students to report there might

082be special ed students within our DC D program where that it might be important to those families that those students report that day right and so we would see we would see reporting to school still be an option we might see more of that at the middle school than the high school so those are great questions and if the questions the students asked that helped to kind of inform this plan a little bit and we'll continue to form an informant so thank you guys for your leadership and for facilitating that conversation yeah another thing keep in mind that this is a new concept did do some research on other districts that are doing something similar I think MOUs tree was the one that came the closest to to this concept so it is a it's

083a concept is still in developmental state because a lot of work is method gone into it at this point but keep in mind it we don't have all the answers to it right now but we're certainly working toward get an answer that we don't have answers to we have a lot of answers but not all the answers if I do it because it's a new concept never been tried before and so we learn from it just like we did those things that are that a trailblazing kind of initiative yeah this is moving forward they're well they're okay so feedback from high school and middle school teachers secondary principals talked to teacher leaders about their thoughts on what a day like this might look like we're seeing the value of it and that was initially just

084a discussion about an e-learning day and it was through feedback from teachers about having lots of having planning around it and having flexibility around it and in that as a staff we need to really flesh out what the expectation would be how we're going to communicate for students it was brought up that our some of our more but more vulnerable students really need to have access to school that day that was an important discussion that we that they brought forward they also talked about how this connects to the four C's that we promote as a structural concept within our schools and they see opportunity to really rally around that so other teachers felt like they were they would need some support around the planning so when we talk about about the planning part of this

085in the preparation part of this that's got to be a big part of that right and our technology department instructional coaches are excited about the opportunities to support teachers in those projects so we didn't want to forget the worst best workforce and how they play a part in the in the calendar plannin in this flexible learning day and so we brought Anne and Dave here to give us their perspective on the flexible learning day at our last world's best workforce meeting on January 16th and it was really great to have McKenna and Ashley as a part of that conversation we floated the idea with with the committee because it does fit into the larger plan around instruction and the goals for world's best workforce and that committee is required by statute and to have them

086give feedback and enter into a conversation about this so Ashley and McKenna framed the flexible learning day and the information about what that was what they were proposing and in general the committee was really excited about the idea but they asked the kinds of questions so they really appreciated the analysis that you had done with your engagement with with student leaders and so the one thing that they saw in and we've mentioned a little bit today is that whole notion of it matches the strategic plan at least some of the ideas that are being proposed right now around student agency that it wouldn't just be how we've always done things but here's a chance to really engage students around how do you learn and and if we have this day and we design it this

087is something we can really engage together around teachers and students so that was a really important piece that they saw also the whole idea of career in college ready what is the workforce like how do people engage in the workforce in it's very facilitated collaborative discussion so they saw this as an opportunity to promote the world's best workforce career in college ready so the kids wouldn't would experience something with teachers and being involved in the design but a different kind of experience in the learning so that was a second one and third he was an opportunity to engage around and maximize technology we wouldn't maybe use technology and everything but they saw how they could really make it meaningful and relevant use of technology tied into learning not just as learning technology but really seeing

088how it embedded with learning it can maximize learning so those are really three King key things that the committee saw and then the committee you know it's i appreciate hearing what the students are talking about with what the teachers had brought to the table some of the concerns that the world's best work force committee had were very similar concerns are ground if we are going to do this correctly we need to have sufficient training and support for success for our teachers and students that there needs to be clear expectations for the day for teachers and for students again to maximize the positive outcomes of the day and also accountability how are we going to how are you going to ensure that this is going to be a meaningful use of time so just all concerns

089that they voiced and ones that between now and October will work to address but even with all of that they said you know it's it's worth a try it was would you echo that that they really they were like you know they thought they were being so critical of it but they said you know actually we embrace the idea so that was there there's no sense so here's the timeline that went into where we are now and where he's going future wise we did a preliminary discussion on the 3rd of January for the Catalan committee and then we did a review of the draft calendar in the 17th of January and discussion came before the board on a 22nd we have a review draft calendar we'll have a review on the 12th of February and

090then it will bring it to the board for action on the 5th of a March for approval that's kind of timeline that we're looking at for tooth previous and future timeline for kalmyk committee but this point we have a discussion in question if there are any several questions out there so we'll start with this professor I know she's got a hand up I just I commanded our student leaders for coming up with almost the same list of questions I had because there is no one-size-fits-all and no one wants to just do everything better whatever plan works watch a video respond to the quiz online or whatever and there are classes that are very tight a college in the school classes have a tight schedule to have to cover things and you've got other classes that

091like music as you said and languages every class has its own requirements I think we're talking about attendance and the importance of being in school and what happens in school and stressing relationships you know somehow that that's a piece of this too whether it's sports or after-school things I can see some kids would want to be at school not just because they're needy kids but because they're the kids at the top that have no time to collaborate on a big project and they might spend the entire day at school working in the media center putting together some massive project or filming something or working with so I don't see everyone wanting to do everything online if this is truly flexible it's no one-size cookie cutter fits all the kids could spend the time in school

092I mean it's a lovely idea and I agree it will match your your hours but we do need to make sure that it's the maximum for each subject area and each kid if we want this to be truly meaningful and not just balancing the calendar but take good advantage of what we might be able to do with it and I worry the same thing that the students have said that's so early in the year I'm not quite sure why October 26 were picked but that's the end of the first quarter does that get off testing schedules fake projects that are do I just remember the kids pushing to get things done at end a quarter because is this the end of quarter but it's you know it's so I thought at the timing aspect of

093it within the flow of what everyone is teaching and as you're coming to the culmination of whatever the end of the quarter people are pretty tight and what they do I think that this the whole idea around around this being a flexible learning day is if they warned incorporate what they're working on currently into that flexible learning today that certainly is an option for we're not telling them that there's you know something specific they need to do it with that day but Jets that it need to be meaningful whatever it is that's a continuation of what they're already doing some kids at school rather complex thing to put together well then I think good thing is they have time to put it together and then to and to craft it and to home it or

094to you know to perfect it before that they actually get here so that's the beauty of it is that you have that time to develop it would be nice but we're later in the year I'm just I'm just thinking of where is the time for the teacher to prepare this what do you have um you know a tech coach in the school and all of a sudden everybody has to do something by the end of October and some of them will want to do something with technology that needs support so that's a really short I know how fast the school year goes October comes up quick by the time you've blown away homecoming and all the other things you've got not that much time to come up with something great so this is a learning

095opportunity you know if it doesn't you know they say some things doesn't go quite like we wanted to go will you do it doing it after-action review the seat you know on October 26 has to be that early in the year it has to be there but you know there's a lot of factors that go into balancing the calendar right and especially when you're looking at a day when elementary kids would be off that that's part of balancing this because you're trying to fit it trying to hook it up with that so you're trying to figure out what's ideal for elementary teachers professional development works for families to have a day off and works for within the secondary calendar those are the that's the push and shove that goes into the calendar with every decision

096on the calendar yeah and I'd like to thank McKenna and Ashley to for bringing the questions so in getting my head around this the reason for this is basically there's some unwritten rule that k5 can't have the day off while 612 are in school look at that element that there seems to be some unwritten rule because I had a look through policies and there's nothing written in a policy but there's there some sense that the community feels if k5 is home 612 should be home also I see a disconnect between high school and middle school having taught in middle school I could see trialing it with the high school students but my concern would be in terms of the middle school and I do what you're saying I agree with that it would take a

097lot of coordination between staff in terms of making it a meaningful day not just the kids getting us stack up okay I have to do this for language arts I have to do this for science I have to do this for math and if one of the concerns is k5 students are and I grew up in a family of 11 kids I was one of the older ones I had an allure and my younger siblings were home that I was responsible for taking care of I wouldn't be doing anything except taking care of my younger siblings those are just some that I'm trying to get my head around yet it's always good to try new things but in terms of I see that kind of unwritten rule sneaking in there could there be something done

098in terms of offering k5 parents who don't have daycare extended day options on that day and have the six to twelve in school it is was that ever considered in terms of you know those parents that say hey my case that starring Tim to throw it at extended it but you're just throwing some ideas out there was that a consideration that hey our k5 kids are gonna be home because this suits our elementary teachers we still think that contact with a teacher is so important we want to have our 612 kid in schools so we're gonna offer extended day for those parents who are really stuck is you know I just want to throw that out there know if I made prior to this one upstairs not here but I miss Paul she and I

099did consult about this and to make sure that that was if we know well enough in advance for because we do a lot of this on PD days now yeah we have no problem offering the extended day we'll have to do every site we have enough to turn out and enough interest or will we condense and do sister sites on some of these days do because some people do choose to keep their children home so depending upon the demand we're able to change it either sister sites or every elementary site for extender you have a question my question is is kind of like Ellen's in terms of flexibility so we're talking about maybe a student would want to work on a collaborative project with other students so maybe they would come to school and maybe

100they could go on line with each other my question is if you've got six different classes that you're supposed to be responsible for that day how flexible is that time going to really be to be collaborative or to work on a big project or since I mean you're really going to be responsible for each one of those classes like it was a regular day I guess I'm trying to wrap my mind around how it becomes flexible if they're still responsible for each and every one of those classes that they're in yeah we'd have to work that out with with teachers and how they how teachers will work out with the students on what that day might look like right I think there probably be a lot of conversation on the front end of that but

101that's a fair question is you don't overload the student on that day you want to be flexible enough that this that the work doesn't have to be done during the school day right that maybe it gets done at night or could stay on the weekend depending on what the kids doing that day you might have opportunities for students related to service during the school they related clubs and activities depending on what opportunities are available October 26 is kind of between the sports seasons there's not a whole lot going on it's kind of the end of fall you're getting toward the end of fall and the beginning of before winter season starts so there's not a whole lot of after-school activities going on in that short window of time but those are these are good questions

102it's important that you ask them because this is going to inform problem solving these are all solvable things so I'm glad you're asking lots of questions yeah I'm brainy's think for now we'll get was an opportunity to to tweak it so that when we do get that day some of those things that you mentioned and won't be as impactful as as they are we didn't have time to plan for them so very good questions students first thing would be better because then they're forced to do that work on the Monday and they would actually use that time as it was learning rather than our Friday because even if they did do their work on a Sunday and I've got done that Friday of the Flex learning they wouldn't have been valuable Elementary day well take

103a diagonal yeah I mean that's it's we can look at that October's a kind of a different month because you have education Minnesota break right in the middle of it and I think there's a Monday off right now and they're right Monday the 8th of October is already up and maybe yeah we can look at that we can I think there's possibility figured something out so it's again it's it's balancing the needs of the secondary learners the elementary learners professional development trying to allow our elementary clabber of inquiry teams to have regular meeting throughout the year on a monthly basis so there's no one thing that makes it fit October 26th it's just kind of a bunch of different things that kind of point toward that but doesn't mean it can't be tweaked second semester

104I promise I'll get you um hey I think in theory this is a really great idea I love the idea of in particular high school students having the opportunity to practice for what college is gonna be like or does Job Shadow or you know you could even add specific life into this and go do some specific volunteering I also appreciate all the balls in the air when you're looking at all of these dates but I do have some questions about first the unwritten rule I guess I'm not as clear about that and how hard and fast that unwritten rule is about in school time with k5 and 612 kids and I also I'm thinking about teachers and creating these flexible learning plans for all of these students individually I mean if the teacher was off

105and there was a sub it would be a little bit different in creating six lesson blocks rather than six individual plans how much time is that teacher gonna need to create all of these individual plants and and while I understand the the reasoning behind the placement in October does the teacher have enough time to get to know the students gets to know their needs and make a plan that can be carried out so again I think in theory I love this idea because kids need you know students need to learn how to create their own learning but the logistics of it aren't lining up in my head so I guess there's not really a question there except about the the unwritten rule how hard and fast is that not sure yeah I'm not sure how

106hard we are all challenged to that in many years it probably means communicating families to decide to determine whether or not it's actually you know and determine what it what the feeling actually is and then and if there is a sense there may be things that could be done in advance to communicate a change so families could have just discussin going back is that it was a board request look we don't have elementary kids home and secondary kids in school because we used to do that right and so surveys in the past on calendars and that was maybe something that emerged then I hope to see I've when I started looking at it I went through the policies because to see if there was a statement in a policy that said that and that's why

107I've told well there seems to be some unwritten rule and that's you know was that 20 years ago 15 you know we have very different population in this district now in terms of you know it's very unclear as to win the board or who was on the board when that was requested and that was one of my might trying to get my head around it my confusion that I went through policies and I didn't say any specific statement that this cannot happen it's new master I had one thing that was a simple question so there's less accomplished things going on here but the simple one is okay there was this inequity or difference between the elementary schedule and their student contact time and secondary is that yeah what this started looking at so what happened

108this last year could you clarify that I wasn't in the school last year so what Ashley did secondary do were there seven a half hours with an extra conferences it was yeah time for secondary teachers to confer with parents and so that might have been after school meetings and might have been phone calls it could have been you know any time that they're communicating with parents our struggle with it was that it was hard to really clarify how that time was being used or how effectively it was being used okay so teachers professionally did what they thought was best for the needs of the classes and the kids they were serving and they each had their own schedule for what they did I am assuming and turned in a report of some kind to the

109principal yeah the plan is for them to document those hours so this is just a new plan to fill seven and a half hours but on a specific day that is a calendar idea so what they're in equity like my piece of that was so last year if they didn't have a specific day and they just sort of did what they did and professionally what happened when the kids were off did that happen last year then so the elementary kids had a day off and and the secondary students were in school the Welcome conferences yeah yeah right yeah and that's the the crux of it in this imbalance right so there's nothing to do with October or a day off actually they had welcome conferences and secondary people taught so the elementary people had one

110less teaching day yes yes well the novices counted as two in contact is this year well I'm trying to understand because part of it is the ability to to try something different and part of it is this try and keep every person's piece of the cookie the same size or criminals yeah anyway I'm just trying to understand the logistics of it the goal of it and is there time for this really to be meaningful it's got some exciting possibilities and we all think if we've been teachers any length of time wouldn't it be great to have time for kids to collaborate or to time share you know and we've done it lots of ways with moving age flops and advise the reason this is just one more new thing so Marge I think you Brian

111mmm you brought up the point that the first day of school like for example on this on this draft September 4th is the first day of school for grades 6 through 12 one through five in all right they're meeting with parents then that is violating this unwritten right okay kindergartners for example I've always started later and nobody ever got I don't know that's a point yeah okay well I think the concept of trying things flexibly is cool it's just it's a tough fit any other questions regarding the calendar okay I think that this will have a another review on the the February tour for February 12 excuse me Court meeting and then it will be brought to the March board meeting for approval crack okay at this time we will enter into a closed session

112pursuant to Minnesota statute one seven nine eight zero one two one seven nine eight five to review two actions correct the other one would be a closed session pursuant to Minnesota statute 13 D dot zero five two a three that arena we're gonna do and back into open session after those two items are discussed action motions to approve the resolution of expelling student a and student B so at this time I believe we need to recess yep yep and then reconvene you know reconvene upstairs and then one more thing I will we will target our smidley 8:30 to move on the resolution student name student B will stay up in room I will come down at when we're ready to do that just to see if anyone is here because that portion of the meeting

113is open and notify anybody who's here that they could come that portion of the meeting so approximately we're not under Li er in that when I can await then later at and like five five minutes upstairs mr. Jerry move to adjourn the special meeting [Applause]