001Good evening. Like to call to order this business meeting for GFW school district 62365 at the given ECF room. It is 6:00 pm. We'll start with the pledge of >> allegiance to the indivisible liberty and justice for all to get through tonight. Uh, I have a motion to approve the agenda. >> I'll make a motion for the second. >> Thank you. All in favor? We have any business recognition or public comments? None. Thank you. Consent agenda. I get a motion to approve the consent agenda. I'll make a motion to approve the consent agenda. >> Make a second. >> I'll second. >> Any discussion? Looks like a lot of approvals. You want to >> um it's looks like it's u meeting minutes. Um we did have a special board meeting um the August 4th meeting um
002as well as the finance report and in just a few minutes um Todd Netsky who was our new um business service manager is going to hop on and we uh via Zoom and he's going to kind of walk through um what the treasures reports are going to look like for our board packets going forward. Um we did have some hires and some terminations as well. with the hires. Are we um have we met our cool down pair of professionals? Are we still short or what are we missing for other >> I think as of right now pair of professionals we're status okay >> um but there is always an unknown when it comes to pair of professionals um and hiring but we're still working on a few hires as well that too so >> few
003other hires okay >> good question any other questions on it George Mark All right in favor All right. Uh information items cabinet presentation by T. >> Yeah. >> Okay. I gave him a five minute at six o'clock. So it's just a little um I can do my update. Yeah. what we wait for. Yeah, absolutely. So, things are uh getting exciting around here, ramping up for the start of the school year. A lot of excitement. Um our new teachers show up tomorrow for new teacher induction. So, I'm looking forward to meeting the new staff um that are coming on board as well as our elementary staff come in tomorrow to begin moving into the uh new building. Um and then all of our staff report on Monday for workshop week. I do want to give a
004special shout out and a thank you to the Firebird Foundation. and they're going to provide um lunch for our staff on Monday um as they come in. That's always a nice treat to have. I want to share an enrollment update as well. We're at 568 um K12 students, 614 with preschool included. Um last year we ended for K12 at 556 students. So, we are up um with our enrollment. I want to address some special attention to um an item for approval later this evening um in our student handbook and that's in regards to our attendance procedures at the middle school high school for our juniors and seniors. Uh one of the things that we're looking to do is elevate our um college visits as well as our career readiness visit. So tip currently right now
005um our juniors and seniors are provided with two excused absence days to go to visit colleges. Um, and we would like to increase that to four days, but we'd also like to increase um or well, not increase, add four days of work-based learning experiences. So, if students want to go to a job fair, they want to go shadow someone in a career field that they're interested to, we want to remove a barrier for them and allow them to go um have four days of excused absences to go um shadow and see and then come back and report back and do a reflection and say, you know, this was a great experience for me. I think I really want to do this. And then we can help and say, okay, what are classes at GFW that
006we can help you with? Or um are there colleges that you're interested in going to visit? And we can help you with that as well. Um later tonight, I'm going to bring the Gibbon fire department on a walkthrough of the new building. They want to take a look at some of our um fire exits as well as where the fire panels are and stuff. So, I'm very excited about that community engagement component. And I just want to say too, like so far um being here now for a month and a half, I have been overwhelmed with how positive everything has been here at GFW. I mean, everything from journal articles to Facebook messages to emails and meeting business owners and community members and parents and staff. Everything here has been so positive and it's been
007um wonderful being onboarded as your new superintendent that way. Most times you end up with the we really got to fix this stuff, but everything's been this has been great. Um, a great experience so far. So, thank you all. >> Thank you. We have time yet? >> I'm here. Can you hear me? >> We can. >> Okay. Um, Alan, would it be best if I shared my screen, do you think? >> Yeah, that'd be perfect. And Todd, do you kind of want to introduce a little bit about your services that you provide for us, too? >> Okay. You seeing that? >> Yep. Are you seeing that, Alan? Okay. >> Yeah, we are. >> Okay. All right. Good evening, everyone. I'm Todd Netsky. I'm the owner of SMS and uh your business manager. Um like Alan,
008I've had a very positive month and a half um with the district. Uh Julie and Jennifer have been wonderful and Allan as well. So, very happy to be on the team. um Wade too. Wade's been excellent as well. Um so what we're looking at here is the budget update um for fiscal year and this is with activity posted through August 14th, 2025. Um what we're seeing right now is, you know, we're in the process of closing the books for FY25. So we have some weird numbers. um property taxes for instance, all of the property tax revenues get coded to fund one and then in the next couple weeks here we'll journal those out to fund four and fund seven as well. So we do expect to end at the budget amount of roughly 1.859 million.
009Right now we have 3.5 million there. Um, state aids are at 7,496,000 to date. And maybe I should just back up one second. Um, so what we have in this report is we have two years ago final. I'm just going to explain to you what you're looking at here. So this is final audited June 3023. In this column, uh, we have revenues at the top by category, state, federal, taxes, and local. And then we have last year final. This is the board approved adopted budget um from June of 24 probably when the board would have approved it. These are all the revenues collected to date and this is what we have remaining to be received. So when the number is negative that means we actually collected more than our budget. So when we see a
010negative there in the revenues that's actually a good thing. Um, and then back to state aids here. And then actually, I'm going to go to the far right. We have June 30 of 24. Of course, that's not very exciting because that's the end of the fiscal year. So, these numbers over here agree with these numbers here. Um, once we get into the new year reporting, this percent of actuals received versus percent of budget received in the current year, that just helps tell us, you know, are we on track? Are we on pace with the prior year? and so on. So, um, state being at 89.8% of budget right now, that's where we expect to be. The state holds back 10% of our revenue each year through June 30th. So, we have a large receivable to
011book as we've finalized the books and we should end roughly at budget around 100% once we posted that receivable. And the state did just give us some good news. Um they were prorrating special ed state aid at 95%. Um just in the last week they realized they have enough funding to pay us 100% of our entitlement. So that's that's good news for us too. Um so we do have some federal grants to draw down. Um, right now we've only drawn down 44,592. Um, we have until November to do that, but that's going to be a priority here real soon to make sure we draw down all of our federal funds. Um, and then local revenues are tracking higher than budget by 140,000 and pretty sure that's related to interest earnings being higher than anticipated. Any
012questions on revenue so far? >> Hey Todd, so with that property taxes, you said that the year-to-ate date actual, did you say it's going to go up by 1.8? That's what you're expecting yet? >> No, we expect to end at the at the budgeted amount of 1,859. So it's going to decrease by this 1,664. >> Oh, okay. And why is that? So property taxes go to funds one, four, and seven. And all of the revenue was booked into fund one throughout the year, which is not totally uncommon. So like I said, as we close out the books, we're going to do our journal entries to move revenues to fund four and seven. If we look back here in fund four, this is the detail. You can you can see all the property tax codes here
013in fund four zero revenues to date and fund seven same thing. We haven't moved haven't recognized any revenue in fund one. So these are the actual detailed account codes that roll up to the report we're looking at. So that's what's going on. Does that answer your question? Uh so if if this is a whole um consolidation of all those funds and they're going to flow from four to seven, why why would that change it? >> This is fund one only. >> Yeah. Can you explain that? I guess what I don't think we've ever called them that before. One, four, and seven. >> So fund one is the general fund. So that's >> where the bulk of our operations are at, right? >> Okay. >> Fund two is food service. >> Oh, okay. So we're those
014terms of So it's just going to move from the general fund to whatever four and seven are. >> Yeah. Community ed and debt service. >> Okay. So this is so these revenues and expenditures are just the general. >> Yeah. This top part is general fund only. These expenditures here by object series are general fund only. >> Okay. >> And then we have the same expenditures sorted or kind of grouped by program series. So you can see these numbers agree. This is general fund only. And then as we scroll down we have the other funds. Food service, community education, construction, debt service. >> These are the revenues expenses. >> Okay. No, I follow. Thank you. >> Yep. Okay. So, then looking at on the expenditure side of things, salaries and wages, we are over budget by
0152% or 119,967. Benefits, um, we are over budget as well by 72,167. Purchase services we are under budget 136,569. Supplies we came in under 144,496. Equipment we are over 103,049 and expenditures under budget 10,577. So if you add all that up, we're almost at net zero break even. We're 35 3540 over budget on expenditures which like right at 100% of budget. So salaries and wages are final. We don't anticipate any anything changing there. Um purchase service supplies in these other areas. We could have invoices still come in that we need to book back to June. Um, but we're nearing that point where these numbers are final as well. >> Any questions on the expenditures, the salaries and wages? That's off by two teachers it looks like basically worth of salary. >> Um, I can take
016a quick look at that. I mean it could be a you know it's not necessarily two teachers I guess that's just what >> yeah it's kind of across the board admin came came in over budget 51,000 teachers were actually pretty close just like 13,000 over um social worker looks like we maybe added a second social worker. I mean, we're we're off there by 52,000. Um, paras are over budget 72,000. And this is some other cash in L or other types of wages and then some areas came in under budget as well, but overall um over budget 119. So this just as a reference, this is the detail or kind of another level of detail that Allan and I will look at and talk through by object code. And then of course you there's roughly 1,500
017rows that roll up to this in terms of account codes. So, so in summary, right now, I believe we're going to come in right kind of at budget, maybe slightly over on revenue, a little bit better than budget, and expenditures are right at budget. And the budget called for a deficit spend of 585,000. and we look at revenues versus expenses. Actually, not a deficit spend, a positive um gain of 585,000. So, right now, based on what I've seen, I I believe we're going to come in real close to those numbers. And then just higher level other funds, food service, we're at 467,000 in revenue. Expenses are at 559,000. Looks like a deficit was anticipated of about a 100,000 there. That's kind of where we're at now. The numbers are a little lower, both revenues and
018expenses. Um, community education, 382,000 in revenue. And again, we have revenue that we need to move from fund one to community ed. So, that's going to bump this up um closer to budget. And expenses are coming in a little over budget by about 25,000. We have our construction interest earnings 3.7 million and construction expenditures of 41 million 467 to date and then our debt service activity and again we have um revenue to shift to fund 7 as well or debt service. So overall our deficit to spend is 39,425. That of course is driven by the construction fund spend down. Any questions on the budget update? No. Very good. Yeah. >> Much better than where we thought we were. Mark. >> Oh, looks good. Looks good. Good job, Todd. >> Thank you very much. >> Yep.
019You're welcome. >> All right. Have a good night, guys. >> Talk to you next time, too. Okay. was encouraging question. Did they get hooked up today? >> No, they're still working on I had one question because well, did the elevator inspection pass today? Hey, got pushed to their side. >> You know, I tried that. >> Good news. Um, all right. So, I guess we're on to Principal Jacobson for the elementary high school update. >> Oh. Um, do you want me to read Jennifer's or do you just want to me to read mine? Miss >> might as well read. >> Okay. Well, then I need to open that. >> I wasn't prepared for that. Give it a second here. wonder can you pull that up because it was not coming up with really waits big mission.
020Do I have a mission when you come? >> Yeah. Yeah. Okay. So, Mrs. Thompson, her board notes, we're looking forward to summer activities. Letters are going home for our edge um summer school. Is this the right one? >> Is that what I read? >> I need you to find that for me, please. >> You won't mind. I have it. >> Certainly. >> Thank you for that. >> Okay. about staff development days. Um, Principal Jacobson and myself look forward to meeting with new staff members on August 19th through the 20th for new staff induction days and all non-tenured and new staff together on August 21st. On the 19th and 20th, elementary staff will begin setting up in the new building. It is great to see all of the progress taking place and I am excited for
021the staff to be in their new classrooms. We'll have many new processes, especially around before and after school and lunch and recess times. I feel confident that our elementary team will work together to ensure that our students are feeling comfortable and welcomed in the new space. Back to school. Back to school letters have gone out and parents have begun signing up for their child's meet and greet appointments. Meet and greets are on August 27th and September 2nd with the first day of school being the 3. Families will have the opportunity to visit with their child's teacher at that time, meet the specialists, tour the new school and get their questions answered. PBIS T-Ird Way is now Firebird Pride. The team met at the end of July and we planned activities for the year and determined
022what our behavior matrix would look like in making the switch from the T-Ird way to Firebird Pride. Classrooms will be reaching for gold throughout the school year in various ways and we are looking forward to starting our junior coach program during recess. Tber Community Arts. Thank you to everyone who attended the musical Anastasia. It was an amazing show with many people volunteering hundreds of hours of their time to make the show a success. Over 650 people attended the four shows that were offered and the cast had a great time putting on the show for everyone. The show was made possible by TCA Grant and Prairie Lakes Regional Arts. >> Thank you, Mrs. S. Appreciate that. >> Okay, so middle school, high school, this summer, we have been diligently preparing for the new school year. Our
023focus has been on ensuring we have adequate staff to teach our classes, confirming all teaching licenses are up to date, and finalizing the master schedule. Much of our scheduling work has centered around making adjustments to improve efficiency for both students and teachers, including designing a high school schedule that allows students access to many c as many courses as possible. We are excited to share that we have expanded our college and um our college course offerings. This year we have added college pre-calculus and college calculus one to our list. In total, we now offer nine SMSU college courses taught by our own teachers at GFW High School. We will also continue working on accreditation for additional courses, particularly in our CTE pathways. While many of these courses currently follow an articulated agreement model, they still provide
024students with opportunities to possibly earn college credit. Another major area of focus has been the continued development of our PBIS program. Under the leadership of Mrs. Busy and our dedicated PBIS team, we have been building a system that supports both staff and students. Mrs. Our teaching and learning coordinator has been an active member of this team and has worked closely with Mrs. Busy to strengthen the program with a recent emphasis on enhancing reward systems for students. Our work also includes refining the behavior matrix and creating a referral system to track student behaviors. The data collected through this system will allow us to provide targeted supports for teachers, helping them manage student behavior more effectively and enabling a proactive, less punitive approach. We have also been developing a new teacher support plan and preparing professional development
025for our staff as we begin the school year. Our professional development will continue to focus on student learning and engagement in the classroom centered around practices that have been shown to be effective. This is ongoing work that we are aligning with our PLC inquiry cycles to strengthen instructional practices across the district. While many things have been happening, one of the biggest events this summer was our high school musical which took place earlier this month and was a huge success. We are also preparing for our upcoming open house where our student council will be involved in greeting families, handing out Chromebooks, and setting up booths to encourage students to get involved with the many activities that we offer. All right. Thank you. Any questions? Anybody? All right. Okay. Actually, we'll do the dasher update. So, give
026me a second and grab that. So um >> so it looks like we had some training done at Marshall Minnesota Department of Health's inspector on indoor air quality at schools. >> Uh Brian also attended a training with the Institute of Environmental Assessment Inc. on playground equipment inspections, indoor and outdoor bleacher inspections and cur football field inspections for schools. Uh they're contined trim some more trees at uh all the sites continue packing up areas of elementary building for the move. Clean the auditorium after the TCA play this summer. They continue to meet with moving companies for middle school. Worked for the middle school and high school shops and weight room equipment. Work with split and sprinkler to do annual sprinkler checking in elementary and the high school. Uh well, we work on a summit fire to
027do all the fire alarm, fire extinguisher, vent kitchen hood, annual inspection. Um and he had hot water heater training on the new heaters at the new school. That is it for a dasher update. Student council update. Uh hopefully when school starts we'll have student council join us again so then we can go to board reports so kind of do with the river band. As much as we did not have a board meeting in July I have nothing to offer. >> Okay. >> Other than I facilitated the get together between Mr. Hazen and Superintendent Berg and I think >> so you got the Yeah. Okay. Good. It's good. >> That's a good program down that way. policy committee. We've been crushing through them left and right. All state minor statute changes for the most part. Well,
028the biggest change was the one for the mark and for 9th through 12th graders to administrative. They just can carry it. >> Yep. It's about the biggest change to anything. Maybe you want to say a few more words about that. >> Yeah, absolutely. Yeah. So on the um agenda tonight, there's a couple well not a couple there's there's a lot of policies. A lot of them are one read policy changes for technical changes or wording changes um that are either state changes like um changing from Minnesota statute 2024 to Minnesota statute 2025 or um for instance one of them one with um health and safety changed an FBN from an um auto injector to an auto injector delivery system is the name of it. Um there's a few other ones that are are also on
029the board packet that would be two read policies. Those had some more substantive changes involved with them. For instance, um the Narcan policy that was brought up is state statute change that would allow students in grades 9 through 12 to not only carry Narcan around with them in the school, but also be able to administer it. And it's optional for school districts to allow students to carry Narcan and administer it. after having conversations with our principles as well as our um district nurse, you know, we don't want to penalize children for in the unfortunate situation where they would need to administer Narcan. You know, the school district does have Narcan um on site as required by law, but we just don't want kids carrying it around because it takes a level of responsibility. But if
030you happen to be in a classroom and a teacher says, "Go to the nurse's office, get the Narcan, and come back." and the teacher says, "Open it up. Help me out here." We want we want to be able to let our 9th through 12th graders be able to do that. Um, the other one was the literacy and the readac had some substantive changes as well. And that was just really calling out that here in Minnesota, English is our foundational language and that's what we would screen our students um with fastbridge testing as well on that. Um and then school weapons policy that was updated to include a wider range of weapons and um in the policy as well. So that's a two read. Um school meals as well. So we're continuing with the free meals.
031So there was some updates with that as well. Um so those would require two reads. I know it was a lot. I think that was about 115 pages of our 200page award package. There was that good update. Anybody got questions on it? >> Um anything to add anything to the policy? >> Perfect. We'll move on to FFLRP. FRP. We talked about the building timelines, opening on time for the elementary and went over some of the employee handbook that we're going to improve later on. >> Okay. Mark, anything to add? >> Well, basically a lot about the new building and what's all going on and we kind of repeat a lot of this stuff at our board meetings. So, >> I think everybody kind of knows what's going on. Y uh community engagement. >> We met
032tonight as usual. Um Superintendent Bird touched on this already, but that was the attendance allowing um is it juniors and seniors? Yeah, juniors and seniors going from two to four college visit days as well as uh four job shadow days. So, a total of eight days. Um and really hoping that that also strengthens um relationships with businesses around the area as well. Um Superintendent Berg brought up that there have been some inquiries about um selling pieces of furniture that our buildings currently hold and um as a group we have given him permission to go ahead and um sell those pieces as they been requested to be sold and they would eventually at some point. So, um, give them permission to do that. And, um, then we also talked about advertising procedures with scoreboards and what
033that would look like potentially look like in the future as a lot of those, um, current advertisements on there would be coming due in two years. So, that's >> Currently, we don't plug any Rabbit advertising, right? >> No. So, they go through the boosters. Yeah. Yeah. Okay. >> And I thought the U didn't everything have to go on auction. That's good. So everybody has an opportunity. >> So yeah, so under board policy actually the superintendent has authorization to convert obsolete or excess um supplies and materials. Um so specifically the reason this came up is um we have a lot of specialized special ed equipment here in the elementary building um that Riverbend is interested in. And actually they want to come look at it tomorrow and they've made an offer and um are really wanting
034to get it sooner rather than later. And you know, honestly, it benefits our students. Um, and I do know that there's been a couple daycarees in the area, too, that have been reaching out and asking, you know, what are you doing with this stuff? Or, you know, we'd be interested in this, too. So, >> um, you know, we want to help neighboring districts. Um, there's another neighboring district that's reached out and they're looking for middle school choir chairs and knew that we were vacating this building and we're like, we want first dibs and we want to walk around and see it and they want to come this week and take a look, too. So good. Well, that's good. I, you know, honestly, I think the more we can do without an auction fee. >> Yeah.
035>> And, uh, any updates on the time capsules? >> The time capsule has been placed. It's It's in place. >> It's in place. >> Yes. That's a pretty significant update then. >> Yes, it was. Yeah, it was very exciting, actually. So, okay, cool. Um and then executive committee basically went over pretty short. >> Yeah. Lot of uh detail on the schedule as far as inspections and elevator this and HVC that electrical this and scorp. all of your language or I said that >> was fascinating. >> Um but no it was all it was a good meeting. So and here we are no present yet. So um okay on to some action items which we have planned out. Uh so action item A. We have a motion for recommendation set the truth and taxation hearing on
036December 15th at 6:01 p.m. >> I would make that motion. Okay. So, any discussion on it? >> No. Okay. All in favor? >> Action item B. Can I get a motion for recommendation to approve staff handbook for 2526 school year? I'll make a motion to approve the staff handbook for the 2025 2026 school year. >> Second. >> I'll second. >> Any discussion? Kind of talked about it in multiple committee meetings, but how about >> that there? The tongue has changed. >> No, it's pretty standard. And we did have CES, our HR department take a look and um they were in favor of it and gave us the green to Anything else? All right. All in favor? All right. Action item C. Recommendation to approve student handbook for 2526 school year. I have a motion to
037approve that. >> I'll make that motion. >> Okay. Second. >> I'll second. >> Uh discussion. Same thing we've talked about in our policy meetings and uh touch on a little bit opening and stuff. What's >> Has there been anything that's changed with the anti-bullying? And I I noticed it was laid out that happens if policies are broken by students >> like the consequences at the end. Yeah. Fill a chart. There was one change that we did um with the behavior ma matrix. Um we did add that all consequences are subject to administrative discretion as some behaviors are so large that it does require an additional level of support or um additional level of consequences that would be. So that is a change that hasn't been there before um because you know something big happened technically
038under the student handbook and stuff it would have had to start at square one but sometimes they're so big that you you got to go further a couple steps. >> Yeah. Um, so yeah, that was one. Um, do you want me to kind of run through the bullets of what's been updated? >> Yeah, probably should. >> Yeah, so we updated um description of what points of engagement mean, meaning the kind of the chain of command. You know, if you've got a problem with um your students grade, don't go jump directly to the school board or you start with the teacher, then go to the principal, then you go to the superintendent, then the school board. Um we added a addition of plagiarism util in artificial intelligence. Um you know being able to use artificial intelligence
039in the classroom with teacher permission but also that it is not your um sole use of academic work. So you can't just type it in, copy and paste and turn in a paper. Um there needs to be a level of engagement and thought with that. Um senior lunch pass, we removed the portion about parents signing off on it because historically we have not had that. Um, but we also added in there that it would only be in effect through January 1st of 2026 until we move into the new building, then the senior lunch pass will be revoked. Um, I encouraged our high school student council that if they want to bring a proposal forward to keep it in place that they do so um and they go through the process and bring it forward to
040the board. I think it's a great learning opportunity for our kids to understand how governance works and how changes like that could work as well. >> Better. >> Yep. um school closings. You know, we added that the official decision will be posted on district website, social media, and communicated via parent portal. Uh there used to be a whole bunch of news sites that were listed, and at 4:30 in the morning, I can't guarantee that I will hit all 20 of them that used to be listed. Um we increased the number of um excused absences group for career exploration. Um and then again added the behavior matrix um that it was up to administrative discretion. So those are the changes that we're making. >> All right. Thank you for that detail. Any questions? George, Mark, >>
041how many snow days do we have? I guess that's kind of been confusing. It's changed over the last >> So under >> snow days and distance learning. >> Yeah. So under state statute, we get up to five e-learning days. Um and then we would kick into snow days. Um, I will say so we we need to have 165 instructional days and we've got 167. So we are a little tight on the calendar for forgiveness of a non-school date. Um, so and you know if we end up with eight day eight non-school days or something like that we would have to take on the end of the school year. a day you get to 1:00 noon. What counts the full day? That counts. Noon. Yeah. Uh after lunch, what counts? They'll be able to count that.
042>> Yeah. >> But you could count through too, right? >> Correct. Yep. We can count any learning. So, but we really realistically we've got two days. We need 165 instructional days. E-learning can be built into that. So, really with a max of five. And then there's two buffer days, so to speak, that could potentially be forgiven. Um, you know, gonna be a beautiful winter. It's going to be 60 and sunny all winter, right? Well, we haven't had many snow days last two winters. >> Well, that's why I was asking >> how said this this year's going to be snowy. >> Well, it could be worse. They could have started school today like a lot of other people. So, good. Um, any other questions on the handbook? Emily, any good to the >> No, I think
043the changes are good. >> Okay. All in favor? All right. Um, action item D. We have a motion to recommend the purchase of Minnesota studies weekly for elementary social studies curriculum. >> What is that? Let's uh get the first and second um have explained before we vote. >> I'll make a motion to purchase Minnesota studies geek grouper elementary social studies. >> Yep. I'll second it. All right. Now, yeah, absolutely. So, I I'm not sure how this has happened in the past, but I'm used to curriculum purchases being approved by the school board um because that's in policy is that our curriculum should be approved by the school board. Um so, Minnesota Studies Weekly is a social studies um curriculum that is given to our um teachers to utilize. So Minnesota a few years ago updated
044their social studies standards and there's very Minnesota specific history standards that are a component of that and most nationally based publishers and curriculum providers they don't specify to state standards fully right you have to supplement in some kind of form with the Minnesota curriculum I mean they those guys they'd go broke if they were you know printing 50 different copies ies for the same curriculum and adding in all these things. So you have to do a supplemental curriculum component with that. So Minnesota social studies um studies weekly is the supplemental material that we would like to purchase and it covers um it gives like a weekly bulletin and it hits all the standards that we need to address under the Minnesota state law when it comes to um social studies for our kids. It does
045a really great job of mapping out for our teachers like here's the week, this is the standard that it hits. Um, this is the activity that you get to do with it. I'm looking at it right now, so that's why I'm kind of trying to make sure I hit all the notes that I've got with it. Um, and it gives all the different activities and it's kind of a weekly hit um for our teachers. Now, there are components of our um, English language arts curriculum that do cover a lot of our social studies standards, but they don't hit enough of them. So that's why we need this supplemental curriculum. I've used it in my last district as well. It's very popular actually. Um and it's very relevant and timely because it is a weekly publication.
046So sometimes they will put in um some current more current events. You know, I think back to when I was in high school and I'd open up a textbook and it, you know, the World Trade Centers from 2001 weren't printed in that textbook, you know, and I graduated in 2011, you know, so this is more updated and relevant resource for our students. >> So, how much does this cost compared to other >> so this is so it depends on what you want to purchase really because everyone kind of there's different price points and stuff. So, this is for the entire school year. Um, $3,14262. There's other curriculums that would be less than that, but they don't hit as many standards. So, once again, we'd be supplementing from other different locations and different places. Um, and
047then there's some that are a lot more expensive because they're the full comprehensive national standards book. um Jennifer Thompson um and her team kind of looked at our English language arts curriculum and they mapped out the standards and looked and said, "Okay, we're already hitting these, so we need a supplemental piece that would also address these areas." So, we did our best and she did her best to make sure that we weren't duplicating um to get the most cost effective one, too. >> Okay. I don't think that sounds so bad either. No, actually that you know with the number of students that we have and it's a weekly publication and uh principal Thompson say about that in the past to supplement social studies. >> So this similar >> Yeah. And I think a lot of
048teachers were probably doing it probably supplementing on their own or finding material. I mean, I can't I can't speak for the elementary curriculum specific, but I don't believe they have one curriculum like we have the SBAS learning um at the middle school high school level, but I can't say that they have had a social studies curriculum that they've used it for over a period of time. >> So, this is for the elementary and the senior. >> Just the elementary? >> Just elementary. Yeah. George anything Mark anything further >> like a modern day majority >> it sounds exactly honestly >> that's good for current events yeah world's changing quickly these days >> okay I think you're here Right. Okay. Um action item E. We have a motion to recommend to approve the donations, which I can
049tell you what those are. We have $100 from Ozgood and uh $200 from Lorie Larson. restrictions. TCA >> make a motion to accept donations. >> Second. >> Roll call. >> Rosome. >> Yes. >> Turtle. >> Yes. >> Bakery. >> Yes. >> Breeze. >> Yes. >> Miller. >> Yes. >> Stair. >> Yes. >> Thank you. >> All right. Um action item F. We have a motion for a recommendation to approve the electrical change order. >> I'll make a motion to approve the electrical change order. >> Okay. In a second. I'll second. All right. What? All right. So, I first of all, I want to give a lot of props to Dr. Smith because he has been working tirelessly behind the scenes to understand a little bit more about this and um get as much information as
050well as to Wol and Carl Anderson because they've been very helpful in this. So, here here's what I understand and you know, bear in mind I don't have all the answers. um I can get more answers that need it. But I did ask them to give me a little bit of a summary and kind of a little bit of bullet points as to what exactly happened and how we need to fix this going forward. So the electrical design team had requested cut sheets and product information from um for METCO and score vision which is the district. This is the um the selected vendor for scoreboards that the district chose back in 2024. Um the vendor provided product information on meeting typical power in two data drops. Um so we'll design the gymnasium based around this
051um on the knowledge of typical high school scoreboard power and data requirements. So the design for the gym was built around one 120 volt outlet and one dual data drop at each of the scoreboard locations. And then they continued to reach out to Formetco and score vision. Um, and so the cut sheets weren't provided when requested until long after the bid. And then once the exact product information was provided, the power requirements were much different than what was actually designed. You know, one of the things to keep in mind is that these are custom scoreboards and they're not like the offtheshelf products. You know, I think about like Dronics or, you know, the typical scoreboards that you would see in gyms. You know, those are design standardbased scoreboards. You know, we've got video boards. We've
052got high robust boards that are going into our gym. Um, which require multiple 28 volt power on the center scoreboards. Um, and so all the scoreboards require multiple power outlets, which is a little bit different. It's not typical of a high school gym to have that. Um, and the other component with that is our center scoreboards each need their own 28 volt circuit to keep each one functioning independently. So if one of them goes out, the other three would be able to function on their own. So there's additional labor, you know, lab um labor and material for 28 volt is power is more expensive than 120. Um and then working overhead in a gym to install the conduit is more expensive than working like typical height spaces as well. Um, so they did provide, you
053know, it's 2320 linear feet of new conduit and 4,185 feet of new wire and numerous connections terminations and um so I will say this is a paired down quote um from we what we had previously discussed because we had eliminated a lot of the shot clocks um and then we had been working um with our local electrician to understand exactly how the ones over at the current middle school high were installed and how we can replicate that at our current site. So that is the information that I know about this. Uh you know it's very difficult to understand everything because part of this was I mean this was even before Dr. Smith was on board and um so we're picking up some pieces here and doing the best we can. We do know though that
054had this information been brought to us originally, it would have been part of the original bid for the electrical package um based on the scoreboards that were ordered at the time. >> So we're really not out 56,000 because it would have cost us a chunk. It would have been this would have been rolled in. >> And it sounds like there was a when Kelly Smith Horton left and Kelly Smith took over, he didn't realize. >> I think that Horton had ordered a top-notch scoreboard and somehow between the transition from superintendent to superintendent, it got lost in the shuffle. I think Horton knew what it was, you know, but Right. Kelly didn't realize that it was and it got kind of lost. Yeah. >> So, we're really not dishing out 56,000. >> It should have been
055dished out earlier. >> A big chunk of that. >> And, you know, to Dr. Horton, too, is you know, this score vision and forco should have been providing better information up front as well. You know, that was part of the frustration that W was having too is that, >> and I shared that in that one of those bullets is that they just weren't getting the right cut sheets. And so, they designed that gym around a standard scoreboard. So there was no none of this was included in the original bid. >> No, >> there's no So there's no credit for to us for hey, we had the we had the wrong uh information. Uh we priced 120, it's 208. >> Yeah. None of this was Yeah. >> Okay. And then I want to know, so they
056give us quantity of labor hours, right? Raceways, boxes, and fittings 120 hours. Wire and cable 44. miscellaneous 111 hours which I have an issue with and distribution and then wiring devices to cover. So they kind of cover everything other than this one very large miscellaneous tab that is almost as much as uh the other big ticket item of 120 hours and that's all we get and it's 13 grand for miscellaneous. So, I would like to know what miscellaneous means. And if you went down the material, they only have $1,400 of miscellaneous material. So, I'm guessing two don't correlate, but they should be able they've already provided us pretty good detail on almost the whole thing of what they got to do other than this big 112 hours of miscellaneous work. >> That's I don't know.
057I'm just upset about it. Maybe they shouldn't be, but I want show me more detail and maybe even and even maybe walk us through one of us >> and I can certainly ask them for a better breakdown of that miscellaneous. Um, >> well, I mean, it's it's it's a copologist to say, "And m, by the way, miscellaneous, here's 112 hours paid me 14 grand." >> Yeah. >> I mean, because that's what they're saying. >> And I can ask them for more I can ask for more detail as to what that is. I don't I don't know if it would change the pricing to be honest. Um, >> and this isn't going to affect anything, right? because the gym's not opening until December. So, we do know they want to get in there and start working
058um because the the scissors lifts and stuff and they want to, >> you know, they're on site working on stuff and we want to get this going. >> It shouldn't take them very long to get that information to us. >> Yeah. But it's going to require special >> to approve it. They do. I And why didn't Carl Anderson pick up on that? >> I think they were under the impression too like they were standard score works. I think >> no. Why didn't they question the miscellaneous for extra time? >> And I don't >> who's working for us to stay at Cypress >> or so Brian Johnson. >> And then there's a new um Jason Peterson. I believe he was here. Um >> he was here in the very very beginning. >> Yeah. Dustin >> because
059Dustin's gone. >> Dustin's gone. Yeah. >> So Dr. Smith just textly and said, "I believe the miscellaneous is for the termination of all connections." >> Termination. So landing wires. >> I'm not an electrician to be honest. Went to superintendent school. >> I hear I hear you. I hear you. >> Yeah. Sorry. not help on that side. >> What do you guys Dr. Smith message? >> He said that the miscellaneous charge was for terminations of all connections. >> Wiring them up into the panels and then on the scoreboard itself. So connecting each end of the wire basically. labor hours for >> they got wiring devices and covers distribution. >> You said it's 114 >> 112. This would have been the board. Yeah, >> it was very >> I think it was before or after policies. >>
060Oh, so and do you know Dr. Smith just did text and say there are a lot of terminations in the gym. >> Russ, what is that? What's the termination? They're just landing wires onto the you know running all these uh internet wires, hard wires, landing them into the control panel of the scoreboard. So the functions proper >> Oh, it's the end connection. >> Yeah, and connections. >> And then whatever else it's talking to. So it's talking to the score table, it's talking to the other clock, and then it's talking to that clock. >> So they got aund almost 112 connections. You're calling it a dollar a piece >> at a unit cost of 119. Seems like a lot of connections. >> Well, I don't know if it is. I I just think it's a cobble
061to call it miscellaneous. If it's it's true cost what it is, which it it should be then landing lawyers program or whatever they want to call it. I think they can do a better job. If they want to get going on it, they can go down working the football field for a couple of days. Well, that's I mean, that's up to I don't I'm just They want They say they want to get going on it, but they haven't finished the football field yet. >> I don't know what you guys think. >> How many That's going to delay the gym with the They're doing They want to get into the the stuff up in the ceiling. I mean, how much is that coming? >> It shouldn't be late at all. >> I don't have a full
062timeline on what that breakdown would look like. So, um, you know, I do know they don't bring change orders forward unless it's something that they're looking to get moving on, um, and start working on. So, Dr. Smith rolling his eyes at us right now. Is he on? Like I said, it's be a little more professional, I guess, is what I'm after. But, you know, what are they going to do? They're they're going to change miscellaneous and say uh uh termination, landing wires, whatever they want to call it. It's still not I can change it. >> Let's just walk through the time. So, if we don't approve this and we say we want you to refigure this, the soonest then usually have a meeting is again in three days. >> Yeah. Correct. And we would board
063members our board members. So, >> how much has Carl Anderson and Bold hounded them already about this perhaps? Yep. So, actually since they've started this whole process, they've been hounding the score vision for Medco about the um the design for these score boards. >> Did the local contractor give us just like a ballpark so we would get fleece behind on the >> I don't have that. I know this is um AJ Moore who's been doing most of the contractor for the project but >> George thoughts I got a hard time to approve it when I was out there a couple weeks ago when I seen they were trenching across the parking lot to hook wiring up from light pole to light pole and that should have been done before they poured curb Correct. Mark, >>
064it's a big number, but you know, if they've been getting home, dude, I don't know. Maybe. >> Yeah, it's disturbing. >> You think we delay it and have a special meeting there really be any change in the cost? I do not think there would be a change in the cost. It's going to go down because now we're mad. >> I I don't know, but it might go up. It might go up. >> Well, you know, Carl Anderson and Wol's been after him for quite a while. Wow. The number is probably pretty solid. >> The number is very solid. I mean, I know they've been working this. Yeah. >> We're not going to change a whole lot. We're just going to go. And this has been around for all of four weeks, probably closer to six
065weeks. So they've been >> it's been being vetted for >> it's been being a month and a half. >> It's been vetted and it's been paired down too, I will say. So, I mean, this is a very Ros Anderson and Bold have both verified this bid to I mean there I've watched it for the past couple weeks get closer and closer to this and um like I said, they don't bring a change order forward until they're pretty confident in the pricing and the contractor's ability to get the work done and to move forward. So, um you know, my recommendation is to approve this bid because I do believe it is a solid bid. I understand that, you know, AJ Moore and Krauss Anderson and Wool were all put in a really tough situation based off
066of um something that should have quite frankly been resolved in the beginning of the design phase project with this, but it was kind of out of their hands and it's a unique scoreboard. >> This is what Ken had talked about and when we first approved WOs, he said, "Who's responsible for these things that fall through?" on um you know the who does it fall on that was Ken's question from the very beginning. They're not saying there's anything we can do to change it. However, we've said this enough times too is how many more of these are we going to get before it's we need to cut this off. I don't think there's there's nothing there's nothing big in the works beyond this one. We've been talking about this one in the back room for six.
067>> You said that a lot, too. >> Yeah. >> Wow. >> It it is a building. It's very temperamental. >> I agree. >> It doesn't have feelings, but it's very temperamental. Um, you know, as of right now, there's nothing gigantic bigger than this on the works that I know of. Um, you know, I think I these guys know what they're doing. I know that. I mean, they're vetted. They work on multiple jobs, big projects and job sites. I know Cross Anderson's confident in them as well. >> Well, when this original stuff was ordered, we have the scoreboards and six shot clocks, correct? >> Correct. Yeah, >> we have eight shot clocks. >> Eight shot clocks. Yeah, eight. Yeah. So far, we haven't got any money for the shot clocks. They're just floating out there. They're
068just floating. Yeah. What do you say, 1500 a piece? Well, about that is what the last number that I've seen. So, I'm going to like I like I shared earlier is, you know, we're going to try to either return or um you reach out to the state high school league and say, you know, if someone reaches out for grant money on the shot clock, GFW's got them, they could be delivered the next day, you know, instead of having to share like that. So, so is that the same place we got the scoreboard? >> Correct. Yeah. It was all one comprehensive package. Sure. You think it would have that big scoreboard? They sure take the shot clocks back. Like I said, we haven't pushed very hard on so we got to get rid of how many
069out of eight we got to get rid of six. >> We're going to basketball courts around shot clocks and three courts if you only have two shot clocks. >> We won't. So part of this is number one is shot clocks are only used for varsity events and programs. Um the other component of this is there were shot clocks ordered for the side hoops as well which aren't even competition side. They're like practice shot hoops. Um and so we would not run a varsity a varsity tournament of that magnitude. The other piece of this too that I was thinking about is we've got curtain walls in there and if you think about six shock blocks and multiple games going on and it's a little chaotic. You ever see grade school tournaments? It's like football. >> It's
070hard ball. >> It's a mess. You know, the rest they're miscellaneous makes up for 24% of the total good. >> That's a lot. >> It's Yeah, for sure. So, >> material. >> It's um like I said, probably going to come back and say it's going to be the same, >> but it's not a principle. Show us some detail. Don't take the easy way out of saying miscellaneous. So, I would be more than happy to come back in three or four days. Show me detail on it. Don't give me one line and says miscellaneous when you have all this other great detail. And that miscellaneous item is one of the biggest numbers on that whole sheet. >> So is that it's 12 connections. Is that what they're charging us for? >> Something like that. Yeah. >>
071The Carl Sanderson should have asked for more details. That's just material. >> Yeah, this is the material. Then down here at the bottom, it's got wire termination labor 24. I'm not sure those units quantities >> quantities. So there's some breakdown of like the cost of >> 24 hours is a long ways from 111. If we were just told it was terminations. >> Well, and I don't, like I said, I don't know the details of that, but this is you're not going to change it. >> Every splice, every junction trim box. So, we probably get more detail, but I don't think we're going to change the price. >> It's best to change the price. That's a >> We're pro like >> Yeah, we show us. >> We've done that for how many times though? >> No,
072we haven't. We've always approved them. >> We've owned them forever on this stuff. So, probably just spinning the wheels. Um it said all in favor. >> So looks like you have to get more detail from them. >> Okay. And it's simple. All I got to say is they had a huge problem with your massive miscellaneous line item. So if I get detail of the miscellaneous like what what would you be looking for detail like well what are they doing with that $1001 in this world it's a it's a safe haven just to throw 4 8 10 12 hours here because I missed that on my last change order and the bur and this miscellaneous cost which that's how the game works but have them give detail on it. I'm just saying I would never get
073away with that when I work with Carl Sanderson and I work Carl Sanderson every day of my week. So, I don't know why they're getting away with it. Show us Show us exactly what it means. Ready to move on? >> I think you have to. >> Yeah, I'll >> Well, we did the motions and we know we voted. >> Oh, don't worry. Okay. >> Yeah. >> Zero vote. We're good. >> All right. on the action item fun stuff recommendation to approve one reposies. So should we read them all off and do one >> one vote for all or >> Nope. You can just Yeah, one vote for all. >> Yeah. Okay. So this going to take a bit. I'm going read through it here. So can we get a motion to recommend to approve one
074policies as follows? Policy 414 mandated reporting on child neglect. Policy 503 student attendance. Policy 504, student dress and appearance. Policy 506, student discipline. Policy 514, bowling prohibition. Policy 516, student medication and teleaalth. Policy 524, internet technology and cell phone acceptable use. Policy 602, organization of school calendar and school day. Policy 707, transportation of public school students. Policy 709, student transportation safety policy. and policy 806, crisis management policy. Need a motion. >> I'll make a motion. >> Okay, Amy. Second. >> I'll second. >> Can Okay. Any discussion on it? We kind of talked about it already, right? >> I believe so. >> Okay. All in favor? All right. Um, action item H. May I have a motion to recommend to approve the first of two readings of policies as follows. Policy 418, drug fever workplace. Policy
075501, school weapons policy. Policy 516.5, overdose medication. Policy 534, school meals. Policy 621, literacy and the read act. Policy 802, disposition of obsolete equipment and material. I'll make a motion on school to read. >> I'll second. >> Okay. Any discussion? Talked about it a little bit already. So, anything further? Anybody? All right. All in favor? And on to a motion to >> adjourn. Do you have to set special meeting or no? >> Um I don't know how quickly I'm going to get this back. Um H could set a special meeting for do we we could do Thursday mid afternoon Friday morning. Yes. I'm guessing I'll be able to get this information pretty quick like that. >> They should be able to give it to you tomorrow. So >> right why don't we three of us
076are going to be here for a policy meeting on Monday. Right. >> Yeah. So, we just need one more to show up uh at minimum on Monday. So, it's not >> that too long. >> No, I think >> I think we should be able to eat. I think that'd be okay. >> Okay. >> Or so one one extra person have to show up. >> Was that on policy? >> Anybody else? >> Does anybody from given want to count? Uh policy is at 4 5:00 >> 4:30. So >> 420 somebody shows up or 4:30 somebody shows up. >> Well, we did a pretty hefty policy today. >> There's now you're bringing the big dog. >> So, you know, there's not going to be a ton of policy. So, I mean, we could do 4:30. >> Why
077don't you do it the first thing? >> Yeah. 4:30 right away on Monday, the August 25th. >> Okay. I just need so anyone so typically when I run put out special meeting information I just say can you please confirm and we keep we get four we're good um if it's looking like we're not going to have forum then we start panic a little bit and try to reschedu or try to make it fit at someone's so but I'll shoot out an invite to the whole board if you're able to make it right on that one you good with That >> got it. >> Do we technically adjourn or we got to vote again? >> Nope. You don't have to vote for it. >> Okay. >> All right. Thank you everybody. >> We have to make
078your motions to adjourn. >> Oh, I thought we did that was just trying. You are always trying. Is that a motion to adjourn? Make a motion. All right. Second. Second. All in favor?