001Evening everyone. Welcome to GFW schoolboard meeting school district 2365 date July 21st. It is 6 o'clock and call the meeting to order. All those in favor called order. Pledge allegiance to the flag of the United States of America and to the republic for which it stands one nation with liberty and justice for all. Do I have a motion to approve the agenda? >> I'll make a motion to approve the agenda. I'll second. >> All in favor? Motion approved. Uh visitor recognition. Nobody for visitor. And we move to consent agenda. Anybody approve the consent agenda? >> I'll make a motion to approve a consent agenda. >> I'll second all in favor consent agenda approved. will approve the board meeting minutes. Approval of special board meeting minutes. Approval of finance report. Approval of dispersements. Approval of activity
002account review. Approval of personal hire and resignation. superintendent report. >> Yeah, thanks. It has been a great first couple of weeks here. Um getting things rocking and rolling for the start of the school year. Um learning about everything great about GFW and um meeting with as many staff and community members that have um come into the building over the course of July. A couple of really big things that have happened over the past couple of weeks is we've rolled out the new Firebird logo and mascot. Um the website and social media sites as well as a lot of our um marketing materials are going to start reflecting the Firebird. Um you'll start seeing more of that on some of the physical items as well. Um like I mentioned, the marketing materials. It'll take a while
003to get over to the school bands and some of the other um things that we've got, but we'll get there. Um the FCC license sale um we are on the right path. Um T-Mobile did approve the sale of that at $285,000. Our attorney did review the contract. So that will be um for approval at the August 14 meeting. Um it's not going to be something that comes right away just because it has to go through the FCC for final approval. Um but it will be a very exciting thing to uh uh sell off before it becomes irrelevant. I think it's what's really important to hear. Um, at our August board meeting, um, SMS is going to give a presentation. That's our school management systems, our new business and finance, uh, manager. He's going to do
004a presentation on, um, the treasures reports that you get for each month, as well as just a little bit more background information about the business, um, and the services that he provides. So far, he's been a really great guy to work with. Um, and he's very knowledgeable as well. So, I'm very excited to have that partnership with them. Um, just a quick update as well is the new building is on track for opening for the elementary. Um, we're hoping to get parking lots poured and some other um areas of the exterior put together here as long as the thunderstorms and the downpouring um could please stop. That'd be great. Um, and the other thing that I just kind of want to put on the radars is I know I emailed this last week in my
005update is um, football is something of concern just based on the fact that we're not sure about the parking lot status as well as the scoreboard being hooked up and stuff like that. So, I did meet with Rich. We are targeting our first home football game to be homecoming. Um, and I had some great conversations with a former superintendent here who opened up a uh new stadium in New Alm and he said, "Be prepared for a packed house because everyone's going to want to come see the new facilities um and make sure everything's going off without a hitch for homecoming." So, he gave me a lot of really good advice about that. So, thanks. >> That's my update. >> Thank you. Uh, elementary high school princip. >> Hello. Good morning. Um we I want to
006just start out by um welcoming Superintendent Berg. It's been great having you here and um so we've appreciated your leadership so far. So thank you. Um we at the elementary we received a statewide health improvement partnership grant from Miker Mloud Sibly County Community Health Service to work with the company called Playworks. Um, Playworks aims to improve children's health by working with schools on improving recess and play throughout the school day. So, Mr. McNamera, our FIA teacher, and myself have met with Playworks to discuss implementation of a junior coach program, which would have our fourth and fifth grade students apply to assist with our younger students recess. Um, and Playworks will provide training to four staff members in August around the junior coach program, teaching new games for recess, and team building. So, we're excited about
007that. Um, I attended Compass Institute a few weeks ago. Um, this included sessions on attainments, literacy, math, and social emotional learning. Um, Compass stands for collaborative Minnesota partnerships to advance student success and is a statewide system developed by MDE and the Minnesota Service Cooperatives. Um, it provides support and professional development to schools to improve student outcomes. So last year, two Compass staff provided professional development to the staff on the new math standards and our everyday math curriculum. And this year, math staff will be on site monthly to provide PD to staff as well. Um they will also provide additional MTSS support to our district. Um we started edge summer school today which was very fun. We had um well 29 students attending summer school and then 10 10 students coming for our extended school year
008program today. So our building was buzzing a little bit more with um all the students back in those students coming back in the building and it was it was a fun morning. Um we had 38 students participate in TCA's art camp this past summer. their final performance of Frozen Kids um almost filled the middle school high school auditorium and um they did a fabulous job. TCA has participated in both the Fairfax and Winthre paradise to promote the summer musical Anastasia. They also served the port dinner during Winthre's Farm City Funfest. Um we have 50 plus community members and students involved in the summer musical Anastasia. In addition to acting, they are building sets, working on publicity, ensuring that props are in place and the sound is ready to go and the costumes are beautiful. The
009cast is doing an amazing job on music and acting. Um, we're excited to perform for the GFW community on July 31st through August 2nd and tickets will be available at the door and also through the TCA website. Um this is just a really busy time of year as we get ready for the school year and um we're excited for our move into the new building. So there's a lot going on. >> Very good. Thank you. Uh Dasher update. >> They didn't have one last month. >> Good student council. They don't have an update. Uh board reports. uh Riverbend District. Dan, do you have anything to share? >> The Riverbend District like uh I shared that with the community engagement committee, but they are desperately seeking teachers and qualified personnel as we are probably all schools
010are. That pretty much was the gist of the conversation at the last Riverbend board meeting that just regular monthly bill things that have been paid and that kind of thing. So that's all there is to report. They're looking for teachers. Okay. Thank you. Uh policy committee I we didn't have a meeting last month. It was one word changes again >> just really wasn't anything that we're changing. The only significant thing was um using the school like our policy on other people using the school and what we're going to charge for the new school. But we kind of postpone that conversation until we're in the new building. Guess that'll change anyway. Okay. FSRP committee. >> Well, I think we met with Kenderson and Bold and everybody kind of update of the whole project and how things
011are going. So, and everything seems to be on schedule. Talked about furniture things like that and then we got that worked out. So kind of on schedule what we you know everything you know is working kind of with the revised schedule opening and stuff. >> So yeah it's kind of what we talked about >> community engagement. >> Sure. We just met and um we had a lot of great conversation outside of just our agenda. So, I might forget a few things since I didn't write anything down. First, we talked about, you know, Firebird logo is um active and it's on our website was implemented on the first um [Music] >> the police kind of come into the building and safety and stuff like that. So, >> yeah. >> Um >> and they were out in
012sight so looking at it. >> Yeah. >> Getting updated on everything there. Uh then we talked about the time capsule and I think uh between us and superintendent Berg um we've decided what should go in that time capsule since we haven't heard anything from the community about what it should be. So I would just say if you do have something that you feel strongly should be put in there let us know. Otherwise yeah we just decided >> yes the board is desperately looking for ideas. >> Yep. And I like the ones that we came up with, but if there's anything else >> that we could use more. So >> yeah, >> anything you have, please let us know. >> What kind of stuff are you guys thinking? Is there going to be a video of
013any type or a jump driver? I don't know what's going to be relevant 50 years from now. Eight track tape. >> Mark had a good idea and said, you know, take a aial photo of each. >> Yeah. >> Um >> just to see what's along with the tones. >> Yep. And then two newspapers. The one um when the bond was approved and then um the other newspaper >> like the groundbreaking >> Oh, groundbreaking >> of it opening depending on the timing of when we seal the time capsule will be part of it too. >> Yeah. And then um >> maybe some pictures of the swamp when we started digging. >> There was a lot of water out there. Um, and then the course registration guide. And there's one more item. I think >> we we
014could have maybe a complete list or picture of all the teachers at the time or something too at the school. Be kind of nice >> presenting. >> Yeah. >> That haven't changed. >> All the teachers that are, you know, when we open this school up. >> Yeah. Could we do a something digital with each of the teachers saying something? >> Nobody quite. Yeah. >> Yeah. I mean, you said not sure what we're going to have in 25 years because we'll do the last they ended their bond payment. So, 25 years for how we're >> Oh, at least it's only 25. But yeah, I can change. >> Yeah, >> because you can't I mean he is >> Yeah, maybe a QR code for YouTube. >> Is YouTube gonna be your >> probably more physical paper copies
015the better that'll be guaranteed, right? >> Yeah, that's that's what >> I don't know Winstro News would be going in 2022. [Laughter] going to make some time hustle. >> How big is like how how much space are every time? >> I mean it they're typically like this big. I mean they're not like massive. >> They talked about building it into the wall or something under a bench. >> Yeah. Most of the time capsules are like those parchment scroll ones. We know like I think about like national treasure and stuff like when they're just in the pyramids and I mean that's most of them like that they're not very long a lot of room below the steps so it can be as big as big >> you building in terms of the seat that space >>
016that was empty that uh executive committee. Uh last time we met, we basically talked about the school building [Music] >> just for the you project Yeah, pretty short and sweet. Okay. Uh action items. Recommendation to approve long-term facility maintenance plan. on it or >> can you kind of just give us a brief overview? >> Yeah, absolutely. >> What? >> Yeah. So, long-term facilities maintenance funding um is make sure state funding in um local levy dollars. It's about $380 per adjusted pupil unit that school districts receive. Um it's kind of for typical repairs and maintenance of your buildings. Um the age of your buildings is factored into that equation. So, that's something that we really need to look out for um as we start to look at having a building that's going to be reported as
017zero years old. Um obviously, it's going to bring down the age of our buildings and so we'll have some adjustment with LTFM. Um I already did have a conversation with PMA and they've got they've worked with other school districts as new buildings have come online and they've retained their older buildings on how to balance that out so it's not so much of a shock to the district's budget. Um, you know, we can use LTFM for a lot of things like health and safety projects, increasing accessibility of school facilities, electrical service and lighting, um, science lab inventory of chemicals, personal protective equipment, um, employee right to know training and supplies or fire extinguishers. Um, having a brand new building, it's going to be very difficult to utilize all those funds right away. Um, so that's something
018that, you know, we'll have to look at as well as, you know, once we start to empty out of the given prep buildings, it'll be, you know, what maintenance and needs to be done to these buildings before we look at the next step for them, too. So, >> carry any of that over? >> We carry over a fund balance almost every year. Yeah. >> Yeah. >> What's the limit? Well, right now, if we don't spend any money, um, within 10 years, it'll be a $1.5 million fund balance. So, I mean, there's not really a set threshold. There are districts that save up to try to do big deferred capital maintenance projects or they levy on top of it or use it for bond payments to do some other projects and stuff, but um, we've we're
019in good shape when it comes to LTFM. So, and our business manager shared that, too. discussion. Julie, could you do a roll call vote, please? >> We have to have a motion. >> I'll make a motion to approve our LP budget. I'll second that. All right. Breeze, >> yes. >> Rosome, >> yes. >> S, >> yes. >> Turtle, >> yes. >> A, yes. Thank you. >> Uh, recommendation to approve revised building budgets for technology, equipment, furniture. Is there any discussion or questions? >> Yeah, change a little. Just move it a little bit. >> Yeah. And you know, we didn't we just kind of moved money from different areas of the budget. We didn't dip in a contingency fund. We didn't add to the overall structure of the building. We just really tightened up um a
020couple different areas and we're able to allocate more money to different spots. So, >> okay. Recommendation to approve area fuel bids. >> Oh, I make a motion. >> Motion. >> I make a motion for the recommendation to approve revised building budgets. Also, All those in favor >> recommendation to approve GFW staff rates. We have a motion. >> Um do you feel >> dare you first? here. >> I have it. >> Basically, we just got one bid for each various farms for the dairy and USC for the fuel. Really no change there. two bits. >> Yeah, they're really easy. >> Yeah, I think well UFC owns a few barrels that we use. So, in order to get somebody else to place new barrels, >> um CRC and UFC are emerging September 1st. So, now at least
021we have the whole district mostly I'll make a motion to approve the dairy and fuel beds. >> Second. >> One second. >> All in favor? Motion passes. uh recommendation improve GFW staff rates that was an attachment and I do not believe anything have changed same rates as that we've had for few years now. Any questions? Can I get a motion to approve the staff rates? I'll make a motion approve the staff besides a second. >> I'll second. >> All those in favor? Motion passes. Our recommendation approve fees and rates schedule. I don't believe there was any changes to that. Seeing as it's been for the few years now. Any discussion or questions? I get a motion to approve in a second. >> I'll make a motion to approve the uh Do you have to be
022rising be scheduled for 2025 2026? I'll second. >> All those in favor? Motion passes. Uh recommendation approve to add Allenberg superintendent Tub Netski, business manager to Midwest Bank Accounts and remove Kelly Smith, former superintendent. Dan Merkel, former board chair or Cable from Midwest Bank accounts. A recommendation to approve to add Allenberg, superintendent, and Todd Ninsky, business manager to bank accounts. >> We need to do all three separate. >> Yeah, the banks are going to require all three to have separate. >> All right. >> So, I mean, we can probably shorten up and just do Midwest recommendation and write out bank recommendation. You don't want to read it all. I'll make a motion on the recommendation for Midwest Bank. >> I'll second that. >> So just all in favor? Motion passes. Uh recommendation to approve same
023names to perennial bank accounts. I'll make a motion to approve that. >> Second. >> All in favor. Passes. uh recommendation to approve same names to um First National Bank Accounts. >> I'll make a recommendation or a motion for the recommendation for First National Banks. >> I'll second. >> All those in favor? Motion passes. Uh resolution for donations, acceptance of donations to GFW schools. Whereas Minnesota statute 4625.03 requires a school district to accept donations by resolution expressed in the terms prescribed by the donor in full. and whereas acceptance of the donations in accordance with the donor's terms of the best interest of GFW schools. Now therefore be it revised the GFW schools does accept the law described donations from the said organizations in accordance with the terms set forth here. Be it further resolved that GFW
024wishes to extend its grateful appreciation to these uh various individuals and organizations. U first one is 3M out of Hutch 200 rolls of blue painters tape used for staff in the new building for hanging posters. Uh Lori Ditridge uh $972 3MCF America employee grant Sarah Berg $1,000. Uh MS High School robotics team class restrictions. um 3M CFF CAF America employee grant and Dan Osborne $50 for community bus. Do I have >> roll call? Yeah. >> Yes. >> Rosa. >> Yes. >> Breeze. >> Yes. >> Thank you. Do I have a motion to adjourn? I'll make a motion to hearing. I'll >> second that. All those in favor is secure.