001All right, good evening everybody. Uh, we won't call the holder be assist committee the whole so we could probably just get going right away with the facility update with K and Dustin's maybe navigating some tech here. Are you sharing? Getting ready to share. So, um, we just finished our FFLRP where we went through some, um, didn't really talk about facility schedule. We talked more budget stuff. So, um, I've asked Kay and W team to be here tonight to give us a update on primarily the facility schedule, but Dustin's going to start just with a review of um, kind of where we're at. Change orders are always a point of concern. And so here's our current budget updated as of today with regard to what is on our contingency. Yeah, just a quick overall budget update.
002I mean from a high level, I know contingency is a big thing that we're always looking at. So the date we've sent somewhere right around that 1.6 six range and right now we have about 1.2 to 1.3 left. So 1.259 million left in contingency. We just did a quick highle look over our um pending change orders here before this meeting. Um answered any questions as they came up. I think everybody seemed relatively okay with where we're at with the cost. I said relatively. Um but overall we're still sitting healthy. We're bottom line, we're still sitting about 16 grand to the good and that's also like I said with our contingency left and general conditions was another item that we looked at from Krauss Anderson. So as of the end of February we spent about 300
003so maybe a third of it to date. So we're spending at a lower rate which is great and we spent about 314 of our 952 in any sort of temporary construction conditions. So dumpsters, um, port bodies and temporary barricades, fencing, things like that. And, and that's on us. We need to get you updated what we've spent. A lot a lot of that is coming from us as well or Yep. So, any of the owner invoices, we went through this line item by line item. So, you can see some of the um light yellow things that we had highlighted. That's anything that we've adjusted from the last time that we met. So, we went over that here in the FRP meeting beforehand, but any sort of district invoices direct us Julie is going to send those
004over. We'll get those updated with actual cost today here in probably about a week. So, roughly the stuff in yellow comes off the general conditions, the 952 grand or they're separate the school pays for direct. Okay. So, we just track that just to make sure we're staying within our budgets. And what do you foresee to chip away at this 952 yet between now and the end of the project? Any sort of It's going to be your temporary conditions. So maybe temp roads um temporary enclosures like when we do our phasing, we're probably going to have to put up temporary barricades throughout the school. Um taking out the temporary window protection that we have in place right now because we don't have permanent windows installed. Safety rails. Keep going. General construction clearing. Construction clean is another
005good one. Yeah. Okay. But some of the larger monthly costs were temp heat. I mean see an invoice for 23,000 for gas for for the month and obviously that's that's behind us. Um well that was through February though. Right. Right. So we have March and some heat on early April as well. That should be dying off. All right. How do how do we want to handle schedule updates? Kind of got some schedule updates. testing could either bring up some diagrams or photos kind of throughout it, but probably get a good area of where things are in the building. So, and and Brian, can I you may come over a little closer just so this picks you up a little bit better. Yeah, I can go right here. Yeah. Um, so I guess just kind of
006starting with the general enclosure of the building. Um, so a lot of the exterior brick is wrapping up. They're kind of the last area which is on the west side kind of where it's tucked in just west of the commons. Um so should hopefully be done by sometime next week with exterior brick pending weather. Um the let's see the roofing is the commons area is mostly done with there's some joint and just a few parapits up top. Um the last kind of main section of actual roofing uh they're working on now which is over the kind of the stage portion of the performing arts center. Um and then they are I know they started to measure some of that exterior perimeter metal. So we will start to see that on you know kind of some
007of that soon. The metal panels for the walls we should see within the next week or so. I know those are metal that those were ordered and out here. Um those smaller W1 windows, I know those were tested this last week which kind of you know put put negative air or negative pressure on them was passed. The larger curtain wall windows and arched windows we should see in the next couple weeks start to see out there as well as I believe the end of the month the storm shelter windows. So more and more enclosed as we go. Um and then they did start this week the canopy structures for the entrances around the building with the steel structure and some of those areas. So, as far as the interior of the building, uh area A
008which is the area on the west side, um painting kind of on the lower level, painting in progress, tile in the corridors in progress. Uh they started the mud beds and floor tile in the bathroom there. Case work uh on the lower section a is a lot of that's been installed. Um ceiling grid is started. The stairs are installed and the main steel portion of the stairs. We still got to fill some of the pans with concrete there. Um the upper level similar although that's kind of a step ahead there. The the corridor starting the ceiling grid at the upper A this week. Um and then the tile walls um going to continue up in the upper area A bathroom. Um moving on to B which is kind of the district office in the south
009part of the commons area. Um lower level taping has started. The ceiling rough in insulation continues. Um commons area perimeter walls. Um the big walls kind of surrounding from the interior side. They started installing those and finishing those walls. Um likely we'll see the elevator here within the next month. Um not on site. The upper level started taping there. the uh on the mezzanine kind of that locker bay that overlooks the commons. Uh they started to install that perimeter angle um kind of the base of the uh the railing that will go there. The remaining topping slab in that area which kind of that angle ties and gets embedded in that will likely be sometime next week. Um and then they've started some of the NAP roughins in the kind of high portions of the
010commons area as well. Uh moving on to area C. Um which is the kind of middle high school area. Lower level. The priming is complete. Um painting is started. Shop area overhead. A lot of that's done. Kind of wrapping that up. The main kind of stairs have been installed there. Ceiling grid should start this week there. Upper level. They're installing that chipboard. Um it's kind of the main thing right now. Area D, which east end is the kitchen. to the west end is the performance center. Um so perimeter walls at the commons in that area, electrical installation equipment is in progress, mechanical rooms, um they're working on kind of cleaning, getting ready to get that painted before they start to put a lot of that equipment in. Um uh bathroom framing, a lot of that
011bathroom just north of the kitchen has been kind of roughed in um ongoing working on underground in the performing arts center. Um area E, which is the gym. The underground's complete. A lot of that area is starting to really be prepped out. Looking to pour that gym slab in the next uh week or two, depending on some items. So, um a lot of the overhead is also done in that gym area. Um or the mechanical electrical rough end. So, um, area F, storm shelter, music locker room area. Uh, that slab has been poured. Um, mechanical ruffins in progress there kind of above and then we'll start the walls within the next week or two over in that area for interior. Um, as far as site highlights, they got another two, three weeks of prep for
012the stadium area for the base and track area. They're working on currently on drain tile work in and around there kind of through the stadium in around the track. I'm looking to, you know, start some concrete curb work and around that area and move to the site here sometime for the next few weeks sometime in the month of May. And then the turn lane project, uh, we kind of had a kickoff meeting with them last week and they're looking to start as soon as able. Just kind of working on some utility locates and hopefully get going on that uh kind of earlier in the summer. as we can. So any went through a lot of areas there. Um any comments, questions? Um is KFI doing any like above ceiling inspections before it gets closed up?
013They are starting. Yeah. So they will look at all those areas before they get closed up. We don't have any none of the areas are padded out or anything yet. Um they have been to the site a couple times. Um, so we had our commission kickoff meeting a few weeks ago. Um, and uh, you know, they've been involved with some of the controls and some of that stuff. Brian, if I could just add, sorry to kind of interject from the bench, but uh, W also does ceiling inspections as well and often has comments a much list basically for both mechanical and electrical. So, we'll be coordinating with the team to make sure those get scheduled. You've got the stairs on both ends of the building going from a lower level to the upper level. They're
014in too already. Yeah, the main the main stair connecting the two we have poured probably the next time we pour concrete. So I will pour the pans for them but right now they're in filled with wood. So they're in use for and while you're on stairs. So we have the main stair in the commons area. Is that anything on the schedule yet or now that that area's been forwarded? I need to confirm with the supplier on that for when this we we we waited on that one until the main slab was poured because especially how that's a very visual icon for the school. Great. How's it been with the rain? And I know like when area C above the commons area wasn't roofed yet, you know, that water was grabbing just any steel and kind
015of running in towards A and B. Um, now that that roof's mainly on and the rooftop equipment as well was set. Is that Yeah, that's a milestone I forgot. Uh, most of the rooftop as you most of you have probably seen driving by, most of our rooftop equipment has been set. Um, but as far as the rain question, I mean, it's been better with each passing day, there's there less opportunity for less opportunity, more walls enclosed as well as like I said, the majority of the roofing, we just have kind of some, you know, the the back of the performing arts center, which the two slabs we have left to bore is the gym and the performance center slab. Um, so guess that answered your question, but yeah, like last it's been manageable. I Yeah,
016last Thursday it rained fairly decent. So is there any spots that popped up that were kind of a surprise that got wet? No, not that it would be I mean finished areas that wouldn't be normal. I guess I don't have a clear answer to that. The warming art center was a little bit soft walking through it, but it's drying out. And right here is a picture of how it looks right now. And I guess I just rough that right now. Yeah, they're roofing that I just Yeah. more concerned with finished areas at this point. Yeah. And like we waited to uh you know, we did our window testing last week and so we waited to finish the those jams so that way just to make sure that we're good on our water infiltration before that.
017Okay. Could you explain that window testing because I I actually sent an email? I think I had you in and Brian essentially they um and we'll consider provide more comments on it because the process but the essentially poly put negative pressure trying to suck water through the window. Um it just they've got you know meters to measure if there's any moisture or what kind of goes through there. Um feel free to chime in more. It's kind of there. I just say a little the why we do that is obviously you're going to have a lot of windows on this project and we want to make sure that where they're getting installed is not going to have issues down the road with wind driven rain. That's often we see the most leaks with installs even when
018someone's trying to do their best. So it allows an opportunity to confirm that what the contractors are doing on site, you know, follows our details kind of step one, but also is keeping the water out. So they really just do a couple different types of they basically spray water at the window in different areas for a certain amount of time and then see if any's come through. So are they testing just the window itself or that that opening around the window? The opening around the window is also getting tested in that process. Yep. Back to Russell's question initially about water getting in. I I saw the picture of that meter hooked up to to a window with, you know, plastic and then a hose in there and I thought, "Oh, great. We've got all kinds
019of water coming in and they're trying to dry it out." But in fact, it was that window testing system that was so that was the right answer that Brian sent me provided. I I reached out to him. Make sure he responded right away. Yeah. Yeah. And he got back to me. I appreciated that. A question. Well, Dustin has this front of the building. So, you said the the metal panels have been ordered and that would be on those areas where you now see the horizontal spurring strips, whatever. We should start to see those within the week, I believe. Okay. So, and and then I noticed end of last week actually the entrance canopy structure started being installed. I don't know if you can zoom in on that one here, Dustin. Yep. Right there. I believe
020right there. Yeah. So, that that popped up last week as well. So it makes a similar structure on the east side and the west side which are both at least at least a lot of the steel started to be like the one just on the west side is not yet but I know the east side is and you maybe said it but it went by me but the large windows um the end of the month um don't remember the exact date but it was in May. Okay. So by June one, this front of the building will look pretty pretty finished other than sidewalk and whatever else coming up to the building. How much thermal heating are we going to give them monster windows in the front and some of those offices? So we design around
021that and obviously still has to meet energy code and in offices in general but anytime we have those big windows but especially in a space where someone's sitting by the window will put in additional heat beyond just what's supplied through the ceiling ducts. Right. So these have I forget if it's f to radiation along the window or uh diffusers that blow air right down at the window. I'd have to double check. I know we went back and forth in design because they have different pros and cons for functionality of space. uh mechanic engineers like the fin tube the most because it provides the most heat um at the ground level where someone's sitting. But we did design for that. So I'd also just add the windows are also very yeah heating cooling is another big
022piece of that too right those could get a lot of solar heat gain but I just say modern windows are so much better than they used to be. You know these all have low glazing and um well summer the sun is pretty high. So winter it'll go back down. So the winter you get more probably. Yeah, you'll actually get more glare in the winter. Yeah, we do have blinds on these windows um as you know the curved part actually goes above the ceiling more. So they'll be able to logically pull down blinds and shade it when they need to. But it's a real thing balance of I guess wanting the natural light versus um you know keeping it warm. But I don't think we anticipate people being uncomfortable in those spaces. We designed for that.
023And our engineers look at each space and what it's designed for and make sure it will be able to be uh comfortable. There's also specialized building automation system that controls, you know, each room is zoned. So should be able to make it comfortable. Austin, could you go back to your cable cable nightmare feature? just um went by that and that's one of the data clouds, right? That is one of them. Yeah. I showed it to before the meeting. He didn't have the reaction that I thought he was going to have. And awesome. Way will be quizzed at the end of the evening about where each one of those cables goes to here. Um, that's one of the four data closets I think it is in the building. So, lot of lot of cable. Where is
024the tech area? Like where's Wade's at the small bedroom? Wade is probably going to be in the main office area. Yep. Yep. There's also a space at the business center and media center that um dedicated to tech dedicated tech for interfacing with students as needed or however you choose to use it. Uh can you can you zoom in on the business center area just right where that arrow mediate techch workroom kind of that space over there that the upper level or lower? has lower meaning to be in that. Yep. So that's main level where those big windows are up principal and conference room. So it's middle school, high school principal and elementary principal on one side of a conference room in the center. And that's lower. That's lower. That's lower. And the ones up upstairs
025is well that's Alan Burke's district decision to make. But I would suspect that superintendent will be in one and Donnie Shiro in the in the other one. Superintendent must have more scores. What do you uh it normally doesn't work that way. We're just happy not to be in a closet. How about flooring? When's that scheduled? And then how's the moisture testing coming along? So, I know that they have a lot of the flooring. Obviously, we're um trying to gauge when it makes sense to put some of that down. uh I know like all the slides on grade are poured with uh moisture texture add mixture so to help with the curing process so the adhesives can stick to the bed um obviously we don't want to put down the flooring too soon there's still a
026lot of construction activity on there um bronze doing all the testing on that too or moisture for moisture I know the flooring or the flooring contract tractors will meet their warranties. Now, we'll even put in our own meters, too, just to double check them to make sure they're usually for the sake of their warranty. Pretty diligent to make sure it's tested, but otherwise through the month of June when we're going to be doing schedu. Okay. And do you have a um last month you showed a percentage of contingency versus percent installed? Do you have that updated? Oh, not for this. I can get that to Kelly though to share with the group. I think it was like at 55% maybe last time we saw you. I think we're we're a little under. I mean, we're
027we trended downward a little bit this month. trend in the right direction. Yeah. Correct. That country. Yeah. That' be interesting to see that. Yeah, we can get that Kelly. Any other questions? Schedule. Um, well, how about the overall schedule? Your overall schedule. Um, you know, I know kind of what we presented. Um, you know, I'd say we're real fast on track of the overall schedule for, you know, for the building. Um, you know, I know we area A and B kind of turning over this summer moving into that those areas. Obviously, we're in really good shape on area C. Um, trying to take advantage of everywhere we can inside. I would say it's all depending on kind of the schedule that we've been on. Um, as far as exterior items, you know, we're, you know,
028pushing on as much as we can, focusing on the stadium um, as well as kind of surrounding site. Obviously, there's a lot of, you know, as we've discussed last year, we lost two months rain for the summer. So, but, you know, obviously we're Um they'll working on the stadium and starting you pushing hard to get that kitchen done by opening of the elementary. Um well I know we had discussed kind of in October. I I think the opening of elementary is very poking you. We are working hard on it though. Um, we're trying to get ahead of I think we tried to have an internal deadline of probably in that MEA time frame in mid-occtober. Do I think we could beat it? Yeah, probably. But as far as being in time for elementary opening, that's
029probably a little bit too aggressive. So somewhere in that late September, mid-occtober range is doable. How about your uh parking lots? You trying to get both or one's anticipated first lift? Um, I know our plan for the stadium track to have them start out here paving that asphalt uh right around July one. Um, and we're working through the phasing on how we're, you know, obviously our stuff set up out there. Um, starting on concrete and curbs this month. Um, it shouldn't take I guess more to come. update on exactly when the first specific lift of asphalt and how we're going to phase it around the building. We got, you know, different conversations on how we're moving the art, but we can get you an answer on when we think it's going to be. I mean,
030my best guess is like anything else, it's probably going to be sometime in that mid August time frame, which time we do the first lift and then second, but we can check with Brian Sandine. So, I'm giving you my guesstimate right now. Yeah. Um, and you going to try to do the second one before winter or you going to wait till spring? Uh, the anticipation is to get both lifts done this year. Okay. Yep. You won't be seeing any grass until late fall or early next spring. Correct. I think there's a couple fields that you might get to see some that we had. Go ahead. just say I know the ideal seating window is kind in in late August September for the civil engineer. So obviously the goal will be to see as many of
031those areas as we can depending um that's kind of the plan of that. So um prioritizing on the work on the stadium I know the fields a lot of those were final graded a couple of those were you know seated last year for the outfield and I did see some of those press. Yeah. Yeah. So the areas that you see highlighted in green right now, those are the ones that we seated last year. All the other ancillary areas I would not anticipate seeing green this year. Around the front of the building on the side, that'll be seated this summer, late summer, won't it? Should be seated by school open. That'll be all good. I don't know when schools open. It's going to be in that late. It's going to be after summer, right? Because it
032takes time for the siege to establish, you'll have to stay off of that area. Um, so might be some temporary protection there of some kind. Is there going to be any kind of irrigation around the school, especially like over the elementary part for the teachers that take kids out, play on the grass? So like in fall it's not just brown. It will actually be we talked about that. So it might be we'll have to see. There's nothing there is no irrigation right now. But that's the alternate that we talked about. um as I mean last fall we talked about you know was there enough comfort to go ahead with a sizable investment on irrigation and we decided we had to wait till the spring to see where contingency is and then I think the next
033question would be do we just simply at least get underground infrastructure in place um pipes that would be under our hard surfaces so we can finish it at in stages perhaps. But at least we've got pipes underneath our parking lot areas or wherever it crosses hard surfaces. But as of right now, there's no irrigation or even the pipes underneath stumped out for future irrigation as stumped out of the building for that. Right. Y and there's space in the boiler room designed for a nation pump to be added so you have the space for it, but there's not a pumping. What about the uh like playground equipment stuff like that? Is that going to be in place for beginning school year? That is supposed We ordered that gosh three months ago. Look at that. Julie wrote
034the POE um at least three months ago and yes, that's supposed to be installed um in July. It will be ready to go [Music] when you guys test the roof at all with deflooded at all. Um I don't think we we don't typically require roof testing unless we have the issue, but we punch list the roof and you know, so uh obviously it gets blocked by the company installing it for their own warranty too. Like a third party is required to do it, but we won't punish it once it's all done. Concern about it. We certainly could have test an area, but we typically don't have that in our building inspectors throughout the process as well. Yeah. No, it I'm just more curious. I just see more new buildings that have a leaky roof and
035it's typically because of guys like I have that leave their sheet metal screws laying around and then people walk on them or they leave their razors for their utility knives and it's you guys have seen it but you guys would be shocked at what's laying on a brand new roof. Yeah, we seen Bondie we were up on the roof the one time. So that would be my concern that none of it you know that will show its ugly face at some point if it got punctured. All right. Thank you very much. Good job. Appreciate it. We meet again. Justin said until we meet again. Yes. American left. It keeps falling down. That's why we just Well, it's 1.259 is two. That's pending. Pending is not part of, right? But so 1.259 is got the impending
036pulled out. Thank you. Thanks everyone. Thank you. You 3.7 or 2.8 Hey, that's true. Yeah. Probably. All right. This I don't know if people can still I just wanted to review um review these potential reductions. Um really no significant change. I will say I there's one item I told the FFLRP committee that I I'm kind of brought back to my my table to reconsider and that's the Sibly County family facilitator position. Um, I have learned a little bit more about that position and I think at our last meeting I stated that we essentially had the same thing from the greater Minnesota family council. Um maybe saying that name wrong, but one is a mental health therapist position and this is a family facilitator who works not just with our students but but the entire family
037who may be dealing with particular issues, crisis issues. Um, and this thing has been in place um, for I believe 14 years and we're being about a quarter of the cost of that program. Um, I would Russ, we have not had a meeting of the children and or the Sibly County children and youth council or family collaborative. they could cancel keep postponing those meetings for one reason or another, but that is that is funded in part through that organization um through funds that our school personnel help raise there. There's a what's called a local collaborative time study and uh we have certain employees particularly our social worker counselors uh psychologists those folks in those roles that um do time studies. So at particular time on a given day they have to record what they are
038doing at that time and if they're meeting with a a student for XYZ purpose that might count some more toward the time study and we actually get federal funding as a result of that time study. So, we're contributing some money to this um and then obviously paying this 25,000 um to to support that position. I just want to study it a little further before I make a final recommendation that that would be that would be part of the part of the reduction list. So, um otherwise I didn't have any specific adjustments on on this one. Obviously, our our regular meeting after this, we're going to talk about number one on here, abatement bond. Um, and we'll talk about it more detail during the regular or during the special meeting in regards to that one. So,
039any any question? Yeah. So, for the Sibly County facilitator, so we contribute 25 grand. Yep. And then federal kicks in and reimburses us towards that 25 or pays above that. Yeah, they pay above that. So, I'm going to just give a round number here. Let's say salary, benefits, training, everything is $100,000 for that position. uh the the collaborative pays uh through those local time study dollars pays about $50,000 for the position. Um and then we also uh I shouldn't say we but the collaborative and and this person bills medical assistance and private health care for any reimbursement that might be the services might be eligible for and that money funds another portion of it another 25,000. So we have a remaining $25,000 bill. So, but there's somebody that's getting paid 100 grand a year that
040is full-time to us or just simply counting. No, if and I want to qualify. They're not getting paid $100,000. It's salary, benefits, training, materials, and I just threw that number out for round numbers. Um and then they are um that employee is works just with GFWs. So that one's under consideration. Okay. And who oversees this person? So the uh the chair of the Sibly County Family Collaborative Clear Rat and Sibly County Social Services basically is under that umbrella. So we get any sort of report that they're facilitating that they're doing. I'm sure we could get a report, but um I I know in talking to our principles, they say we have families who are relying on that facilitator. Um it was asked in the FFLRP, you know, why do this method? You know, the value
041here is that person is in our building. So we're not pulling student a student isn't going full-time to go to a family facilitator offsite somewhere there. It happens in our building and they they maybe have to step away from their classroom for half hour or an hour or whatever that session might take um instead of missing half a day or full grade. So, so there's some value and I want to clarify that I I misrepresented it and saying that it was the same as that other one which is more of a mental health therapist position. Yeah. Um teaching and learning coordinator. So that those two positions um were kind of birthed two years ago, three years ago. Two years ago. Well, I I don't know if there's anybody in place before these two were hired.
042No, they were not. So these two were hired last summer and both started this fall. Um I think it had been the intention of Dr. Horton that there would kind of be a rotation in that position. Um, and that we would be getting some service from that individual as they as they sharpen their administrative skills and um and prepared themselves for an exposition somewhere. And that that would be a kind of a constant rotation of people throughout there. um which is a a valuable premise and an understandable premise. I just don't think a district our size can afford to have those positions. And I said it at our last meeting, both of those do valuable work. we don't have anybody hired in the district that we don't think uh is doing valuable work but it
043becomes a a matter of what can we afford um and I know by eliminating that it puts more burden back on the principal and the remaining teaching and learning coordinator um and you said uh you see needing that second one to get us through the transition. I believe there's value in that second one to assist with the work that they're currently doing, which is working with staff. Um, and and then also helping with the transition to to a single site. And does that teaching and learning coordinator, who do they report to? Uh, primarily Eron Jacobson. Y I would personally question the need for either one of them myself simply because they hadn't been there before and I know the the illness is on the principal perhaps in getting these things done. Well, that's one of
044the principal's jobs in my estimation. Again, maybe I'm overstepping my understanding but um the amount of money involved etc. I think we would I don't want to hand Mr. Berg a deficit budget to start with. So just well and and it's not confirmed yet if it will be a deficit. I would doubt if it would be. Um um but and I re I understand your your thought process there, Mr. Breeze, but I would make the same argument that I don't want to hand Superintendent Berg a ship that doesn't have enough players on it to make a successful transition to to a new building. It was just question question how they got along before they had Yeah. student learning coordinator. [Music] um legitimate question and I I don't know if I can answer that other than
045I I can tell you what I know was not happening during that time and that was work work on curriculum and uh trying to move us forward in and what we're doing with our curriculum principles well area that you're referring to that where the word so that principal was trying to do all of that evaluate all of our new teachers yet continue to have staff working on curriculum and and then their share of discipline as well. See sometimes our question too you're hiring teachers to do a job. I don't know why we need to hand carry them through the day so many times. Yeah, I'd like to be a rather harsh judgment on my part, but I just looking at that amount of money. I think they're all uh very good questions. I mean, they're
046legitimate. Um we'd be foolish to not ask them, so we're just getting our background. Yeah. [Music] Um so that position um you said was originally established to maybe be a rotating um position to where this this person would move into a teaching position at GFW in a year or two and then we back fill it with somebody else. Um or what? Well, I don't think they would be moving into a teaching position from here. I think it would be moving into administrative position and and frankly in all likelihood outside of our district because we're hoping our principal stay. So um yeah, if you overwork them and they don't, you know, you might start losing people too. So you got to be careful. So the teaching and learning coordinators that we have hired have the credentials
047to potentially be a superintendent. Principles right now principal, not superintendent. I know one is working on a superintendent license, but Okay. But they one has a principal license already. The other is finishing a principal license. So So it's fair to say that we're paying them $85,000 to be a training ground for potentially I mean they're they're they're doing more for that 85,000. Yes. Yes. I I would say that's you know mischaracterized a little and you've corrected that. I mean they are the work they have been hired to do is work with staff on um upgrading their curriculum and re so that everybody has a common syllabus in place. So if teacher A does leave us, we have we have a curriculum that stays here with us. Um the one of the one of the teaching
048and learning coordinators has a principal license. So they have been able to do some evaluations. That's been limited and that has relieved a burden on our principal who's got a lot of them to get that in that building. Um and then uh one one of them in particular has assisted with a lot of the assessment this year. So those are the things they were hired to do. Um and then throughout that work they are developing their skills as future leaders. Correct. And how long is this curriculum update going to last or Yeah, I've been hearing about this ever since it started. Well, you probably have and I don't think much had happened for a few and that was part of the reason why these people were hired as support to to keep pushing that forward
049and and get it done. um in a curriculum update correct me if I'm wrong at first I don't understand it is that they are you say you want a syllabus a syllabi to anybody can go to this sounds like a singular job that just one person should concentrate on um one pe person being the teacher or I don't know exactly But it's it's this is something that's going to be written out. Correct. Y and is this uh does this fall then to the principal to do do this? Is that No, no, they're not doing it. They're overseeing the work and and approving approving when it when it's finalized. When it's there's a there's a basic template that every everybody should be following. Okay. And these are the teachers themselves that are putting that together. Okay.
050Yep. So it's overseeing not actually. Yeah. The principles are right. They're not actually doing it. So was this in our response to the new curriculum that we voted up a couple years ago and then implementing the part? Yes. Yep. Partially. and then developing the a common syllabus for all subject areas and all classes correctly and we're trying to attract more students. So this is the kind of stuff that's got to be done or we won't attract more students. Well, we were attempting to increase our percentage on grades for English and math. Correct. because we were a lower and part of what the community had come back in that survey saying was a priority was the test wars for that which it should be and then right on the back of that was some state guidelines
051that there was certain curriculums that they would accept right so right after we had voted on that I know there was a big thing where we had to make sure that it aligned with what the state well I I know you know We have the read read act which really that's the major piece at the elementary the secondary most of the work is really looking at you know modifying their syllabus to reflect the current online resources we're using instead of the text and making sure that it aligns to Minnesota state standards. Yeah, that's the work they're doing in their um in the middle school, high school, but at the elementary. Yeah, the read act is a driving force. So really, it's a lot of compliance type work that we're doing to make sure the state
052doesn't say we're doing stuff. Yeah, there's a lot of changes that happen. Any thoughts on anything on the screen? Some of the stuff decisions any in particular or done everything? Well, you checked into the subcon. Yep. Which is good. That was caught. Yep. Yep. Teaching and learning coordinators, teachers are supposed to be putting together a sylli. So there's something for the parents to follow or a substitute teacher to follow or the school year in case the teacher does have to leave for any lengthy period of time so that class doesn't get behind. It's something that somebody needs to follow up to make sure it's getting done and the class doesn't fall behind on where they are in school year. That was driven too by losing an English teacher a couple years ago that really put
053a wrench in those classes. I know very familiar with students that were in there that very well I will try to add a little more context to each one of these and everything I guess just with that uh that coordinator position it's so new. Yeah. What's it done for us? Is it Yeah. Is it productive? Is it I mean that's $85,000. That's a lot of real money. So, um, what's the performance of it as you is that Aaron? Is that a principal? Well, I'll certainly be talking to her about that. Seems to me we have two principles. Yeah. So, are they both working at the high school level? They both Yeah. So, because that's where the majority of of new teachers are. Sure. And and the syllabus work is more No, it's perhaps more complicated
054at the high school right now. I mean, the elementary is pretty clear how they're doing. They're really focusing on that read act and making sure we have things in alignment with that. at the high school it's it's a little bit different because we're teaching variety of courses within within an area. I guess my question would be are the teachers now feeling that they're able to get the syllabus done on their own that they don't need assistance with that? Are they getting that done on their own? Yep. All right. Yeah. Is it working? I think you see dropping both of them. Let's take a bit of one and hold on to the other one. We're just probably dropping the ball. We dropped two of them. Great. That's I mean that's a big that's a big change.
055That's it. So I think we should keep the one to facilitate the movement in the building and then review it after that. The only other question I have is but they're changing a position with Wade and Ryan. Yeah. The pardon me as Are we going to be able to keep up with our needs in the AI department with that change? Well, do we need to do we need to jump on the AI bandwagon? All all in. We already are on the bandwagon. So, it's a matter of can we continue on it? I would say so especially with moving into building. Yeah, that's facilitating the change and technical problems and stuff like that. So, permission to speak at will. All right. Uh, the work that Ryan and I have done together, it we've really made a
056lot of strides as far as being efficient in the technology department. Technology, just like um just like going to a doctor or having an auto mechanic, there's different areas that there's there's specialists in. So, the world of technology, it's in every room, every classroom, um, you know, almost every closet that you go into in a school building. Some of the things that are required in order to keep things running efficiently is what Ryan has been helping with behind the scenes while using the AI piece of it as well. But all the curriculum that we have, all of the hardware that we have in the classrooms, uh, and that the teachers have, the budget that we have for making sure we're getting what's necessary, what's required, doing the the pros and cons. Brian Ryan is a
057very progressive, straightforward thinker that has been a huge asset to the technology um, world of GFW schools. and he he's helped me out immensely. So think thinking of moving backwards in that regard while technology continues to grow and move forward. Um that's that's a daunting task and we had um joked a little bit about how um what what is humanly possible. It doesn't matter what what a salary would be. It doesn't matter uh you know if if you had one person doing all of this is it is it legitimately possible to get all of this done and um it would be a it would be a daunting task and I don't want to say we don't want to be cutting the kids short especially when it comes to making sure that all the devices making
058sure that all of the curriculum is ready to go uh making sure that our student information system is set up the way that it's supposed to be set of uh some of this HR comes into play, but HR also relies on the tech department to make sure that HR can do what HR needs to do. So, um working hand inand with Ryan, it's it's a it's a wonderful thing that we've got going right now. It's good for GFW. Um, I would hope that in some regard we would be able to utilize Ryan's skills moving forward and AI the the changes of it just from when it first became a topic, the advancements and the thing the ways that it's being used in the classroom is just amazing. And I know he's proud of a lot
059of the things that he's been able to do with the um with the bots now that that are being used guard rails. Can you elaborate on those the bots, Wayne, for those of us that are not super techsavvy? Like what do they do for the kids? Yeah, I don't want to speak on Ryan's behalf, but from the knowledge that I have working with guard rails and working with Ryan is that the bot can be customized. And that's what's so interesting is it's a play on words. This guard rails. So guardrails is a popular term in the world of artificial intelligence. And when you are working with artificial intelligence, you can put what are car called guard rails into the system that will keep the kids on track and not let them veer off to um
060topics that are totally irrelevant to the subjects that they're studying at school and it will it will fine-tune. So you could have a bot that's specialized in the social studies world. You could have a bot that specialized with algebra, mathematics, science. Um, and those bots can also be customized, too. Um, there's even an updated word for bots now. I don't know bots was if that was too I I don't know, but the the terminology changes, but it's a powerful tool that if if you were to ask any educator, any student, it's it's no longer a matter of if you're using AI, it's almost to what extent. and the kids right now there there's tools that teachers can use that Ryan's looking into as well to determine if things are plagiarized uh plagiarism uh to what
061extent uh if you see an email or a message or an agenda right now that has what are called emojis in front of the topic lines you can almost guarantee that that was something that was prepared using artificial intelligence that was sent out we're starting to see agendas that come from um different vendors different organizations that have these pre-made agendas that are just worded wonderfully and perfectly and are very clear and that have emojis on them. Well, that that's AI coming into play and helping them fine-tune their message to their audience. So the tool itself is is a wonderful thing and the negative sides of it right now because of the guard rails being in place, we've been able to somewhat harness that that power and that's what Ryan's working on right now to make
062sure that the bots are doing what we need them to do. Like I said, I don't want to speak too much on his behalf. his knowledge is he's really taken this and put a lot of effort into it. But technology in general, like I said, a lot of this stuff goes hand in hand. It it has been a wonderful thing for GFW that the both of us are able to uh take things head on to address for the staff and students and the testing coordinator and all doing a lot of the safety net to keep the kids and the staff safe. Yeah. I mean with our firewall that we have set up through our internet service provider right now which is consolidating communications. we have a firewall that's in place through them. Um, internally we
063are using a program called GoG Guardian. Uh, GoG Guardian, there are also stipulations that come into play with GoG Guardian. It is to make sure that we are monitoring the students uh online activities during the school day. Um, and that's something that that we can set up within that system. and and GoG Guardian has been such an asset to us as a school district. It it plagues it notifies sends out notifications on on various topics of which some are are fairly lighthearted and some of them are ones that would probably cause a little bit of um gasping. you know, just this is what we deal with uh Monday through Friday and even some of the weekends. So the challenges that are there are things that you don't always see and we're not allowed to discuss.
064But it's tools like that with people like Ryan and myself working with the principles and the need administrators that help bring all this information into one picture and we're able to get we're able to address a lot of these challenges that we see. So the the AI is more more uh geared or driven towards the faculty than the students at this point? Uh no, I would say that there are specialized bots that are in place for um Ryan has the exact classes which they're in place for right now and he's he's pretty proud of the bots that he's created and he's been working a lot with the guard rails um tech people that are behind the scenes on their end of it. In the beginning of the school year, it was almost where we had
065to be a little bit more progressive with that company. Let them know we're not seeing this and we want to see this or we need to see this and your your product is not offering this and we need to incorporate this. And Ryan's worked real closely with them to make sure that they're addressing the needs that we have on that front. But yeah, staff and staff uses it. It's amazingly beneficial to the task that we have. So, we're pretty we're deep in it already. Yeah. So, and I don't know if we ever really have old or brought up to see exactly what we're doing for AI unless I just miss all those conversations, but like what's just a a good example of like an occurrence that a a student would what's one of their encounters
066they would see with AI or have with AI during a typical day? Weed, can you explain how that walks kids through that are not understanding their math homework? Like to be honest, y if I sat down with Matt in ninth grade and tried to do math with him, it's very, very hard. We have huge books. You know, it's like high school math is really difficult. I don't know if anyone else here has had kids and had to deal with that, but it's tough. But isn't there a bot that will help them walk through it? doesn't do the the problem for them but actually helps walk them through it like okay first we need to do this first we need to do that so it's almost replacing a parent right so the interesting piece about what
067you're explaining right now is that there is also a feature where you can turn on a microphone that where it'll record your question or whatever you have for the bot and if you word this question the way that you just worded it to me to the bot itself or to the AI program that you're using, it will have a rebuttal as if a person is speaking back to you with the options of making it um making it taking it to a level that would be appropriate. And if that level is still not appropriate on how it's being addressed, you could say, "Thanks for the information, but we're still looking for something to break it down a little bit further on this topic." And it'll do that. Just just and I've used that that same concept
068with staff. We've had staff that have had questions um borderline frustrations where they've addressed me saying, "Well, why can't it?" And that frustration I said, "Well, take that and remember, we're having a professional conversation right now and this is professional dialogue. Please take that dialogue, pump that into the the AI that we're using, and let's see what kind of productivity you give back and what kind of questions, recommendations it gives back to you." And when it does that and then they say, "Well, yeah, but what if?" Well, what if? Throw that in there. What if this were the case and that's not possible? Or so in the math realm, I'm I'm trying not to ramble too much here, but if you're in a math class and you're working on a budget, uh you can you
069can throw what your assets are, what you plan on having for expenditures and um what basically your entire um whatever your budget is and what you need have to work with. If you need to make sure you make certain purchases, you can pump that into the AI and the AI will give you different flow routes on how to address and what you're able to address with that budget. So the AI can actually create efficiencies for the board. Uh we have casually talked about using AI to do many different things, right? But we we haven't pursued that and that's that's almost taking it next level, right? Doesn't So part of part of the other piece that's available for kids is career pathways. Not. So, there's also something that kind of works with this PSO, the CTE,
070and the following them through high school to tell them what's available as far as what colleges are best for, what they want to go into, and what classes to take in high school to steer them in the direction they want. And also signing up for scholarships and looking at what's available. coordinators. So, right now, Josh Wman, Stacy Wood, Aaron Jacobson, myself, we also work with another program that's called direct admissions. And direct admissions is something that you start working on on a student's transcript from when they first enter high school. Um, and as they're working through high school, the it keeps track of I want to say it's a number one through four. Does that sound right, Kelly? if I'm but you get different numbers and as the students accumulate these numbers from taking different
071courses they'll say you are a perfect fit to attend this college or this university looks good for you um this this program looks good for you and that's where Minnesota is working real hard to have direct admissions set up for all of their students that are graduating so when a student graduates they know that this postsecary education is going to be the best fit for for me and Stacy Wood has done a lot of work with that at the high school and that works with our student information system and for the campus. So, it's a it's a wonderful web of tools that we have access to and we're we're just in the cy of a lot of the things AI could help us with. Um I hope that answers your question. So in my cap
072is that is also your parent portal and that keeps the students and teachers and parents all in the same loop and yeah I would I would not like to go backwards on that and we've invested some money into the AI programs too right there's some investments that's been made there any like I said I don't want to speak on behalf of Brian I just know from what I've seen and the knowledge that he's obtained uh the opportunities and what what things would be viable to pursue and worthwhile right now we want to make sure the kids have a spot that's accessible to them and the courses that they need so that's that's been main objective continues to it continues to immerse itself into our day-to-day lives. Next on a topic is going to be quantum
073computing. So stay tuned. Me um we know I do. Me neither really, but that's going to be one. So those same buds that are helping students are also helping teachers suggesting different ways to help teach the students, right? The technology they're Yeah. Not necessarily the same program. There's numerous different programs out there, but guard rails is what comes into play for the students. Yeah. And guard rails is where to keep the train on the tracks and that's so the kids can't can't go in and so they have a social studies report that they have to do and they go chatgp five minutes. It prints it out for them. They hit turn it in and they go play with their friends. So they're not learning by just I they're learning how to use chat GTP. Yeah.
074So So with guardrails, you put guard rails in place. Time up. Thank you. We we areing down in deep rabbit. The last conversation kind of reflects the whole thing about budget cuts. And I've said all along, there's nothing on this list that hasn't provided value to the district. So, I'm I'm not this is not against Mr. Jacobson or the AI program, but it's and I've told you before, it's really easy to balance a budget. Just give me a pen and I can hack away. But the difficulty is what do you have left when you're done with that? And so you got to find this list is my my belief in what is best for the district moving forward knowing that we're giving up something with that AI position now trying to hang on to some
075of it. Um and I because of the stipen that I have in place there um and and knowing that is it going to be the same as him full-time? No. Um, but I would also say he's made a lot of progress this year that doesn't have to be redone next year because he's done it. Um, um, can you guarantee me that with him in place all teachers will be using AI? Can't do that. Um, so yeah, I guess that's my list of it's you as a board who have to vote on those, but that's my recommendation based on my years of experience as a superintendent and trying to balance the resources we have for the greatest benefit of all our students. Um, and that's the list. So, we could debate each position for hours on
076end. Um, and you'll you'll have to vote your conscience, I guess. But that that'll be my list of recommendations. Well, thank you for the lastbody and if they're excited about it, they're going to go on and I fully support Superintendent Smith because uh what he's been able to do with us has been absolutely wonderful. He's just doing his job. Just doing his job. full support. Okay. No decision. Anyway, um I uh just wanted to update folks um that uh Mr. busy's been in contact with the new own cathedral ad and I can't think of his or her name right now but um about uh co-op sponsorship for a dance program. We've had dance through the years until the last couple years um and I think Cathedral is in the same situation where they have struggled
077with numbers and uh there's an interest in sharing sharing that program. Um, just want to bring that up. Uh, if it's something we were to do, we'd have to be approved. I think by June 30th because any co-op sponsorships need to be approved. I can't remember if it's 90 days before a season would start when um, dance would run essentially the same schedule as wrestling. So we are already sending transportation down to New Alm with wrestlers. We would all if we agreed to this all practices would be at Cathedral. Um so we would just piggy back on that bus for getting athletes down there. [Music] Um and then I I know there again it's all been just preliminary discussion but uh most dance events are competitions that are at a particular school and there might
078be four to 12 teams at at a school competing. Um, so I don't know if there'd be home matches per se, but um, we certainly want expect that there'd be some performances at GFW events at halftime as we go forward. So this is a just fix thing. Is that correct? Well, so so it it'd be Yeah, that's a nice feeder program for a dance program, but there are dance is now a high school league activity that they have dance line, which is the call it the standard um high leg kicks and dance line and then there's a jazz portion of it as well. Um, I don't know if I'm assuming Cathedral performs in both categories. The same girls typically perform in both categories. Um, so it's an option that I I don't think would be
079a great cost to us because we have that bus already going down there and we committed that for for wrestling. Um, and it's been years since we've had a high school. Yeah. I can't when Jennifer Oz stopped doing it, I think. Um, we've struggled to find a and I would say that our local Just for Kicks is one of the most award-winning Just for Kicks programs, not only in the state, but as it looks like this week in the nation. It's very, very popular. Yeah, they do very well. They bring home a lot of first place trophies. cuz I can see there's got to be an avenue for them to do it as they get graduate from the just for kicks program as well. So um so what's the next step on that? We just
080need more information. Yeah, I know the well number one I think is if there's interest and I think if the AD was presenting I'm looking at an email I had from Rich here. I think he said he was presenting it in May too to the new home cathedral board and to see if there was an interest there. Um and if there is I guess and if if you are interested we would bring it back. But I I do think it's it could be done for re any reasonable um cost to the district um because we already have a bus going down there. Would they come up here too? No, all practices since they are the we don't have a team effectively and so they they would be calling the shots on the practices and that
081was what Mr. Busy shared that all practices would be at cathedral. We would hope to have them here for some halftime show presentations whatever all practices would be either okay so I think it's that's my opinion it's important to give them the opportunity stay tuned we'll see what the cathedral is interested in it I know right now it's just been conversation amongst the ads And then just lastly, I guess an enrollment update. Um it's the first week of May, so Julie updates things that uh this week. And for our K12 enrollment, we stayed exactly flat. Um there was some movement between the grade levels, whatever, but um we were at 556 in April and we're at 556 in May. Um, if we go to prek through grade 12, we were at 641 and uh we
082are now 638. So, we did see a drop of three there um in our preschool program and early childhood special ed programs, but uh overall, you know, staying fairly steady on on that. We went from 556 to 641 to 638 now. So 638. So that adjust. So this is students in seats. 556 students in K12. And as we look to preschoolers, so they're not counting toward revenue for us at all. Um we're at 641 and drop down three students to 638. So we got uh what? 144 and 38. There were that many 3K. We've got 60 between 3K and early childhood special. There's 85. Yeah. 75 80 kids, which is great. So solid numbers. Um we always like to see them keep going up, but um being pretty flat which is a good thing as
083well. So, okay, it's all I had for work session here. Oh, special. We didn't really talk about a little more detail on Oh, yeah. I can touch base on that. Um so I on the open ed contract um I we took action on what our attorney had recommended. Um we talked about this at the FFLRP committee. Um I had a meeting today with open ed because they had expressed concerns about accepting all of the edits that our attorney had made. Um, essentially in short, their their CEO said, "We have two districts signed up in Minnesota um with with uh attorney reviewed contracts." So, they made some edits. Um, and we're happy with those contracts. And if you would like to join us, you're still welcome, but we're not going to have a separate cont for
084GFW. So, we would have to accept what the other district said in place. And you did say that their attorneys had reviewed the their attorneys had reviewed Yes. Just our attorney had more edits than they did and and really the biggest one was just the reoccurring contract. Yep. Yep. And that that is um still in place although um you read that language earlier here. Um on completion of each term which is three years uh this agreement um will automatically renew for another three school years unless otherwise terminated. So, um I have I need to ask a follow-up question. I Let me back up. The second piece they told me was uh if we agreed to to their contract, we would [Music] um we would essentially be eligible to have students enroll with us second semester.
085So, they're going to start the year with the two they have. They've already started marketing, etc. Um, so I believe with a thing that would change in the contract is they're going to want to keep the term to end at us when a school year ends, June 30th. So it would probably be like a 2 and 1/2 year contract, but we would have to give them notification by January 15th of the year before it would set the third year of the contract. Yeah. So I don't really see any issues with any of that. Um it was really just our attorney just saying if I were you here, here's what I would recommend. And uh and also said, but if you can't, they're probably going to be prepared the push back. She was okay with Y
086and I will she and you still have an out. So by January 15th, you have an out. Doesn't cost you any money to join. That's the important part. So I think we should pull the trigger. So if both are in agreement, I would bring it back, you know, the the contract they want us to approve at the May 19th meeting. So we just make sure and I I also shared with FFLRP that they are working with any other third district. They're they're in fact happy to start with two um and uh but if they do go with third district it would be us to go that contract. Oh I said it a couple months ago. I hate to be the district that uh turned it down and the neighbors are making money hand over fist
087because of it. That would make these budget cuts if we get decent amount of amount of kids a lot easier. Then start feeding the machine getting more more AI back and everything else at that back seat. So when when do we would need to act on that then? I I would bring it back the May 19th meeting. Okay. They've essentially said, you know, we could bring it back in June, too, but I think we'll sooner we know we're in. We'd rather do that. Behind us. Yeah. We're We know we're going to be second semester already, but let's get it in there. Okay. And then for uh facility update. Okay. So, we're really going to talk about all of us. Yeah. And and uh examples and Yeah. Okay. Everybody we good or anybody have anything else
088they want to start with? Well, I know yours is. All right. Well, we'll start the special meeting now. Good afternoon. 7:34. I'd like to call to order the special meeting independent school district 2365. And we will start with the pledge of allegiance to the flag of the United States of America. which stands one nation under God, indivisible, with liberty and justice for all. All right. Thank you. All right. Can we get a motion to approve our agenda? I will make that motion to approve the agenda. Second. All in favor? Great. Motion passes. All right. Dr. Smith, floor is yours. All right. Uh, where to start? We have the resolution on the on the agenda tonight. Let me see if I can figure out this. Um, so here's our oh here this is the certification of
089the minutes. So excuse me I should get down the second page. So here's the actual resolution. Um this is a resolution relating to proposed property tax abatement for parking lot improvement pro project and and calling for the public hearing. Um as as part of any abatement bond, there is a required public hearing um that must occur. Um this resolution title clearly states that this tax abatement is for parking lot improvements. That's all that abatement bonds can be used for. Um, what this does for us as a district, it allows us to take to move money that was dedicated to the parking lot uh free that up to pay off the water and sewer bond that the city of Gibbon has issued on uh in order to get our water and sewer line run out to
090the new school facility. Um and as you're aware, um we are currently obligated to pay back the city of Given that that bond over the next 20 years, this being year one at 130 roughly $130,000 per per year. So in this resolution, it talks about it's been proposed that the district undertake a parking lot improvement project. Um, in order to finance the improvements, it's been proposed that the board grant a property tax abatement on the property in an amount not to exceed 2.9 million over 15 years for the proposed property tax abatement and that the board hold this public hearing. I want to clarify two things. Um I had asked for um some different bonding amounts from our financial advisor. I asked for 1.65 million up to 1.95 million. Um, for this resolution, bond council
091took the greatest amount, the highest bond amount, which was 1.95 million, and they use the maximum that we can do an abatement bond of 15 years. And in paying that bond back, we would have a total expense of approximately 2.9 million. And that's that's where the 2.9 million comes from. That's principle and interest of a $1.95 million bond issued for a term of 15 years. Um, so this resolution sometimes is called a parameters resolution. So it sets uh it sets the guidelines on how much the district can bond for. So in an amount not to exceed 2.9 million over 15 years and we can go less than 15 years and we can go less than the $2.9 million and we'll talk about that show you those samples in a in a moment. Um and again,
092bottom line is to free up um some construction fund dollars that then can pay for a construction related expense of running the water and sewer lines out to the district uh to the to the new facility. So that's the basically the long and short of the resolution and then it sets the public hearing which would be Monday May 19th at 6:00. So essentially the first part of our board meeting on the 19th will be this public hearing. Um when I was a financial advisor I would give a presentation about what the abatement bond is and what the tax impact is and all that kind of thing. Um, and so somebody from Baird andor PMA will be out here in all likelihood to do to do that as well for for us. Um, so I'm going
093to stop sharing there that and um pull up the tax impact table and and there are some there. I don't know if you grabbed a copy of that here. I think Doug has one. Yeah, there's a couple extras there too. All right, I'm hearing shrink it down a little shorter. It's on screen here. So, um, as I mentioned, I put forward to our financial advisor, could you could you do some runs to show me what the tax impact will be for 1.65 65 1.75 so and every 100,000 up to 1.95 million. So these are and they had initially given me a run showing seven years, 10 years and 15year term. Um typically abatement bonds are done for no more than 10 years and that is my recommendation to stay at 10 years. Obviously, if you
094go longer, you're just paying that much more interest over the life of the bonds. But, uh, so these are all 10-year options. Um, and I had init the initial number I was really looking at was the 1.75 million. So, I'm going to go down that column. And this table tells you the estimated tax impact based on property values today. For an average home in in the GFW district, which right now is approximately 175,000, it would be $12.50 a year to pay for that abatement bond. And then you can see the varying rates. 1318 for a $1.85 85 million bond and $148 for a $1.95 million bond. So, um commercial industrial $250,000 business would paid 36.84 up to 4151. And then obviously we are predominantly an egg community. um 53% or so is of our property
095valuation is egg land. Um for a $10,000 acre of homesteaded land, it's 13 cents an acre for 1.75 million and for 1.95 it's 2 cents more um at 15 cents an acre and then essentially double that for a non homestead. So instead of 13 cents, we're at 26 and instead of 15 cents, we're at 29. So I round it off, but essentially double. So So there's the various tax impact. So why would you ask for more than the 1.75 million? Well, we know there are some other areas. The turn lane project came in 109,000 over what had been estimated. We've made room within the budget for that, but this would be a way to recapture essentially build up that contingency again to hopefully have some dollars available for some other projects. The sprinklers were talk
096sprinkled areas was talked about. There are certainly other things on that list. Um, so, uh, we do not have to make the decision tonight on a specific amount, but I do think it'd be good to get a sense from the board what what you are comfortable with in terms of that amount. First, we should explain why the utilities weren't included in the construction project, right? I can't answer. You weren't here for that, but anybody who was on the board then? I think the the prior here's what I believe happened. We'll see. I think there was a hope that the city of Gibbon would pay for it. And so it so it was not earmarked as a part of the construction budget. Um I what I don't know is if there were ever any inkling from
097the city of Gibbon that they would pay for the whole shooting match. They did indicate they would pay up to 245,000 of the total cost of that project because there were parts of it were that were benefiting benefiting them. Um so so it's it's a hole in the budget. So just so the general public says, well, we approved a $70 million school and there's part of it was missing and that's what this is for and we're taking cheaper money to pay for it. Right. So yes, will they anybody be able to tell us how much we're save approximately by? Well, um it depends on which option you choose as far as the bonded amount, but let's say you did the 1.75 million for the um if you look down um you can see where my
098mouse is highlighting here. It says estimated total principle and interest over the life of the bonds. So at 1.75, we're estimated to pay $2.3 million over the life of that. We know right now we're paying the city of Given $2.6 million because it's $130,000 times 20 years. So there's a estimated savings of 290,000 over the life of this. But the biggest deal is it's 130,000 a year savings to our general fund, right? But if we do the one nine, there really is not much of a It would be Yeah. 40 $30,000 savings because we're actually bonding for a little more than we're paying off. But we're still saving 130 general. And um the full 2.6 million if we stay on the course we're on right now, which is to pay back out of our general
099fund. um that is all coming out of the school general fund. Um where with the bond um the state's going to pick up 53% of whatever that total principle and interest is. So um it it is by far the cheaper way to tackle that problem in my opinion. and four 4% or 4.3 four you know that's not historically high interest that's pretty good. Yeah. So 4.3 is not bad interesting us interest uh the resolution has 5.75% interest. So, we're saving over 1% interest and reducing it to 10 years instead of 20 and taking it out of our basically from an operating levy and putting it into a fund. That's the egg to school credit applies for. So, we're saving 53% you said roughly 53. Right. So we're getting over half of it paid for by
100the state saving interest. Yeah. Max it out. Be smart about what we do with it. How much difference is there per acre of farmland between the 1.95 and the 1.75? Sure. Um Oh, two cents. Two cents and three cents. Two cents and three cents. 16. And I I keep using the 10,000. I think correct me if I'm wrong if I figure 12. Just figure high. Yeah, I I'm I agree with Mark because the 12 12. Okay. The counties increase the value. Okay. So, we're at 16 cents for the 12,000 an acre at 1.75 and it would go up two cents to 18. Okay. Um to go to the extra $200 for homestead for homestead. And then for nonhomestead using that same 12,000 it's 31 cents and it goes up four four cents per acre difference.
101Yeah. Yeah. It says 70% on egg to school, but it's really 53. Well, no. So any any Yeah, the good good question. So to clarify, the egg to school credit covers 70% of whatever impact this bond will have on the taxes for an acre of land. So if if the tax is going to be a dollar an acre, the state's going to pick up 70%. But now when we look at the district as a whole, egg property is 53% of our valuation. So the state is going to pick up about 53%. So the I should take that back property is about 70 70 plus% of our valuation times 70% you get the 53%. Yeah. So the 70% egg to school credit applies to like the class 2A agricultural portion of our tax base for all
102three homes that are make up our district. Yep. So the amount that's allocated to agricultural we get a 70% payback from the state and then the rest of the residential and the commercial would when you average the two together then you get your 53% of how much is getting paid off. So are these numbers including that then? Yes. Yes. Yep. Yeah. That's my first question. Are you showing the net number for this egg property? And yes, that is that is after the credit is applied. That is what the land owner is actually going to pay is that 15 cent or excuse me 16 cent. And if you don't do it, then you you take it out of your piggy bank or general funds. And then when that starts running low, then you go back for
103an operating levy that you don't get anything paid by the state to school or anything. Then it's 100% on the taxpayers and the operating levy is that do we think it's got to pass? Um when does our current operating levy? That's a good question. And I should know and I I don't know that off. We did. Normally districts have been doing for 10 years. So I assume that's what we did. So we probably have eight years left on that. Yeah. Yep. So then when we go back to operating levy, then we would have to ask for an increase that wouldn't be covered by the 70% egg to school credits. would be less advantageous for the taxpayers and their communities. I think it's rather unique opportunity to both take care of debt in a less costly
104fashion and cover or fill our top position for anything in the foreseeable future. Right. Okay. Has this been advertised like on our website or anything? I have not. Yes. No. Have this meeting. I can I certainly can put it out there. I think that's pretty important for people to look at it. And there, you know, will be there the public notice that will be in the local papers um this Wednesday and next Wednesday announcing that public hearing. um to get that in because of the timing it needs to be done and not more than 30 days prior and not less than 10 days prior to the public supply. I think this whole sewer and water thing I don't think there's any estimates when we did the referendum. I mean that was all up in the
105air. I don't think nobody had any figures, did they? Yeah. There's nobody on the board, but I just don't I never heard of any figures. I mean, it was a it was a gray area and you know that I think uh you know to get the referendum out to the public and voted on. I mean, you could start messing around with trying to you know get that put in place. You would have delayed a bunch more stuff and know and it was a small portion. So they went without it and we're going to they were going to fix it later. Well, that was later. Yeah. Come to a head. Let's take care of it. All right. So, we just have to vote on bringing it to pass the resolution. Yeah. Okay. Well, any more discussion
106on it, George? Okay. Um, well, can I get a motion? I would make that motion resolution forward. Okay. I got a second. Okay. Yes. Miller, yes. A yes. Yes. Rosome. Yes. Thank you. All right, that is it. Can I get a motion to adjurnn? I'll make your motion to second.